Item C15 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 12/10/2014 Division:— Social Services
Bulk Item: Yes X No Department: Social Services
Staff Contact Person: Sherd Graham 305-292-45 1,0
AGENDA ITEM WORDING: Approval of Amendment to extend Agreement between GA Food
Service, Inc., and Monroe County Board of County Commissioners (BOCC) /Social Services/In Home
Services for the provision of Congregate and Home Delivered Meals throughout Monroe County.
ITEM BACKGROUND: GA Food Service Inc. is the food vendor which provides the meals for the
Monroe County Nutrition Program operated by Monroe County Social Services. This Amendment
provides for a renewal of the contract period in order to align the County's competitive solicitation
cycle with that of the Alliance for Aging's (AAA) grant cycle in that the County receives funding from
the AAA which allows this program to operate at its current capacity.
PREVIOUS RE LEVANT BOCC ACTION: Approval of Amendment to Agreement between the
BOCC and GA Food Service, Inc., which renewed the Agreement for the 2 nd renewal year at a price of
$3.64 per meal and provided an updated Supply List.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $185,000 BUDGETED: Yes No
COST TO COUNTY: $ 0 SOURCE OF FUNDS: GRANT FUNDS
REVENUE PRODUCING: Yes_No X AMOUNT PER: MONTHL- -_YEA R.*
APPROVED BY: County AttY/ (0M�/Purcffha—sing Risk Management
DOCUMENTATION: Included X Not Required— To Follow
DISPOSITION: AGENDAITEM #
Revised 8/06
MONROE COUNTY BOARD OF COUNTY CoMMfSSIONERS
CONTRACT SUMMARY
Contract with: GA Food Service, Inc. Contract:
Effective Date: 01/01/2015
Expiration Date: 12/31/2018
Contract Purpose/Description: Approval of Amendment to extend Agreement between GA Food Service, Inc.,
and Monroe County Board of County Commissioners (BOCC)/Social Services/In Home Services for the
provision of Congregate and Home Delivered Meals throughout Monroe County.
Contract Manager: Sheryl Graham (305) 292-4510 Social Services 41
(Name) (Ext.) (Department/Stop
For BOCC meeting on- 12/10/2014 Agenda Deadline: 11/21/2014
CONTRACT COSTS
Total Dollar Value of Contract: approx. $185,000 Current Year Portion: $—
Budgeted Yes I-] No Account Codes: 125---61,53114-125-6153214125-6153715
County Match:
Additional Match:
Total Match $
Estimated Ongoing Costs: $ — /yr For: ADDITIONAL COSTS
I (_Not included in dollar value above)
(e.g.Maintenance,utilities,janitorial,salaries,etc)
CONTRACT REVIEW
Changes Date Out
D to III Needed ieWX
Division Director
0� Yes '�
Risk Management
Yes D No,.k""
IZI A f
O.M.B./Pure lasing Yes LJ No
—i)Aim i-fl I I j
County Attorney
Yes E.j No
Cornments:
OMB Form Revised 2/27/01 MCP#2
..........
AMENDMENT TO EXTEND AGREEMENT
Monroe County Nutrition Program
This Amendment to Extend Agreement ("Extension") is entered into this I oth day of December, 2014 by and
between the Board of County Commissioners of Monroe County, Florida, a political subdivision of the State of
Florida hereinafter called the County, and GA Food Service, Inc., a Florida corporation whose mailing address
is 12200 32 nd Court North, St. Petersburg, Florida, hereinafter called the Contractor.
WITNESSETH
WHEREAS, the parties entered into an agreement dated January 19, 2012, for provision of meals for the
Monroe County Nutrition Program Congregate and Home Delivered Meals program operated by the County;
and
WHEREAS, the agreement expires on December 31, 2014, pursuant to an amendment to the agreement dated
January 19, 2012; and
WHEREAS, the Monroe County Nutrition Program Congregate and Home Delivered Meals program receives
funding from the Alliance for Aging(AAA); and
WHEREAS, the County desires to align its competitive solicitation cycle with the six (6) year AAA grant cycle;
and
WHEREAS, the parties desire to extend this agreement for an additional thirty-six ('36) months in order to align
the County's competitive solicitation cycle with the AAA grant cycle;
NOW, THEREFORE, in consideration of the mutual covenants and obligations contained in this Extension and
in the original agreement, the parties agree as follows:
1. Contractor shall continue to provide meals pursuant to the agreement dated January 19, 2012 and any
amendments thereto until December 31, 2018.
2. All other terms and conditions of the contract dated January 19, 2012, and any amendments thereto, shall
remain in full force and effect.
SEAL BOARD OF COUNTY COMMISSIONERS
Attest: AMY HEAVILIN, CLERK OF MONROE COUNTY, FLORIDA
By: By:
Deputy Clerk Mayor Danny Kolhage
SEAL GA FOOD SERVICE, INC.
Attest:
By: By:
Secretary President
MO CrN INT'Y 'r,
"At Z0
2.rL4
BOARD OF ('AAW'ry COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: . 1/1.6/14 Division: County Administrator
Bulk Item: Yes —X---- No Department: .--Social Services /Nutrition
414
Staff Contact Person/Phone -4: Sheryl Graham 305-292-4511 A,11
AGENDA ITEM WORDING:
Request approval ofAmendment to Agreement between the Board of County Commissioners and GA
Food Service, Inc., which renews the Agreement for the 2"" and final renewal year at a price of$3).64
per meal and provides an updated Supply List.
ITEM BACKGROUND: GA Food Service Inc. is the vendor which provides the meals for the
Monroe County Nutrition Program and Bayshore Manor. The County's Agreement with them provides
for a renewal of the contract each year for two consecutive years. The contract allows GA Food
Service Inc. to adjust prices in accordance with the percentage change in the U.S. Department of
Commerce Consumer Price Index for all Urban Consumers as reported by the U.S. Bureau of Labor
Statistics for the previous year using the month of October closest to the renewal date.
PREVIOUS RELEVANT BOCC ACTION:
Approval of Amendment to Agreement (I" year renewal) and a revised Supply List, which is a part of
the Contract between the BOCC and GA Food Service, Inc., by the BOCC on 1/16/13,
CONTRACT/AGREEMENT CHANGES:
The price per meal increases from. $3.56 to $3.64. The prices for several items on the Supply List have
also been increased.
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST: $185,000 INDIRECT COST: BUDGETED: Yes X No
COST TO COUNTY: $25.000-- Bayshore SOURCE OF FUNDS: General Revenue Fund
$0 — Nutrition Program - Reimbursed under the Older Americans Act
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: CounlyAttvi �'J, OMB/Purchasnial'' A
�,%J Risk Manapernent
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM 4
Revised 1 09
'Ile
El E C LFT E
i
II Jy[)[�1_I.N I (O r1( C�1, J,,\IFN J
Meanroe; (.'Wllll� 'Nciu-itiou Proi;raaaa
I IIS AMl DIVII,i,Nt made this _. 101 11 ...._ clay of Jannwy 2014, by and between MONR(* (_'OIJNTN'.
a political subdivisiean o Ie State of F Ic>AN, hem WaRcr calol "(�"taunt.�� '" tatatl (i,,, hood ``;ca'vic�, Inc.. zt
11cgida corporation whose aalke.ss is 12200 :32" (:'e,,ur( North, `tit. PetersbutfY Wrida, hcreaRer cadial
"Contractor."
ontrac.tor."
WI-IFRI'AS, the pailics hereto did cater into art agreement dated Jaanuary IQ, 2012, for the
Prevision of'meals kw the lNCuiRw County Nun A"i I'ro� raaan`s ccxag�relate and heanic-dellewd meal;
pr0;runs and for B ayshow Adniaar(operated by k`lonroe t:'otanty; and
WI Ih:li.iw:W said aagrccaatcnt prewidcd an optiexa to Me (Amnly to Wnr.w,,Me Coaomd twwou each
!line Ior an additional year; and
W1IIRI--AAS, tlae� 4'axunt4 lasaa; eal�.�ctc�i to �r>;crci e� ,aaic9 �slatit.5n k'��r tI)�,, he,tic td thc \lonr,)c ( onuI
,sturitiora Program "'Ind B,1y Jlorc I"v(nnm.
I"t! ('Oi" SII)h,RA I iOPNf of the muinal ,.arti tsanata.inhI odrhpaatiota 0oar(aaWd hemiaa., they pm[WS aprCc
,aa, Iolloewrs:
I. The:. ('a mly Q.kwln, m renew Hw ccamuct kw our aae Mona! par paarsum t k) We exyamul wlte (t
into on lauataaar� I Q. W 12,
The effectiver date crt(hiis a_nTicndrient is Jtamway 1, 2014, and :;11a111 extend through Deccanber
31, 20Id.
a. I'aria;raph 4 of they cerntract cntcred into on January 1% 2011 shall he;anaen(le(1 to provWe for
the cost per meal to be $314 Ar the period covered by this aanaendrnent 111(1 to provide tear(lae
dollar<anunuat for anilk and sul:)lalieS as indicate(1 in the Supply I,iwt.
4. GA hood Service., file. shall provide evidence of insurance, Which names the Board 01"County
Caaaanaissioncrs as a(Iditional hisured Isar floe yaw 20 A
M 5. AH otfaer terms and condition of the contract dated January 19, 2012, as previously arnencled
.N shall remain in full force"ind eftec(.
HOARD (_)F COUN I (-'OMMl`SSfONk'RS
IN' ill_; y'li,iN, (:"lerl' OF MONROF,('OI)N I'Y.. 1'1PRIDA
Ag Y. O �G'V. (// ,... ,,.Tt,..f Y.r7L fl ,w__., t , ..
Depaaty C'Ic MaALrvea .'haunaa.an
(` I: AL) (ill 1`00I) SFAVI(T- INC.
Attest:
E a.y UIVI1`a
MOO
!-iol1` D
a
t ( /70
f
Monroe County includes Bayshore Manor
Supply Order Sheet Effective 2014
Site: Delivery Date:.
Quanti Cast Cade
Item Descri tian
$134,60 0114A Reg, Coffee, 160/CS*
$132.59 D115A Decaf, Coffee, 160/CS*
$2-86 D800 Tea Bags, 1C BG/BX
$20.10 D820 Instant Tea, 50 30Z BG/CS
$10.21 F170 French, 200/CS
$12.31 F180 Italian, 200/CS
$11.10 F240 Ketchup, 500/Cs
$9,73 F250 Maya, 200/CS
$9.55 F259 Relish, 200/case
$10.14 F260 Mustard, 500/CS
$11.10 F290 Pepper, 3000/BG
$6.02 F300 Salt, 3000/BG
$21.85 F310 sweetener, 3 M/CS
$14.90 F320 sugar, 2 M/CS
$7.84 F340 Tartar, 2 C/CS
$12.75 K030 Paper Bags,5 C/BD
$13.80 K060 Poly Bag(Track), 900/C5
$6.58 K090 Poly(Sandwich) Bags, 2M/BX
$18-90 K200 8 oz Cups, 1M/Cs
$ .80 K380 Gloves 100/pack
$3.05 K400 Vlhite Flair Covers 100/pack
$2124 K435A 4/1 Kit(Plastic ware 250/box)
$28.95 K580 ( an Liner,250 EA/CS
$6.10 X610 Napkins, 1 PACK contains 375
( $19.42 K660 6" Prates, 1M/Cr
$18.27 K690 Placemats, IM/CS
$118 K740 Straws,5C/BX
$ .22 each K800 Handi Wipes,PRICE PER TOWEL(CASE of 150 only)
$3.60 1-010 Bleach, 1 GL
$2.85 L360 Detergent, 1 QT
$ .35 ea. G2908 8 oz Low Fat Milk (1/'2 PT.)-Used for C-1 Program
$ .35 ea. A391 Sun Meadow Dairy Beverage
(In Total Meal System)Used for the C-2 Program Only
$ •2S ea A760 Non Fat Dry Milk in Shelf Stable(FOR BREAKFAST PACKS)
$ .25 ea. F160 Non Fat Dry Milk in Shelf Stable(S.S.)or Emergency
Meals Only
$ .55 ea. D202 MILK, UHT,Packed in Case of 27 only
$10,40 F182 Lemon Juice, 200/Carton
$11.45 F400$7.35 Saltines, 500/C5
K410 Overseas Hat, 100/Cs
$41.41 K010 Apron, 100/BX X 10 m
$20,46 GZSS Cleo, 1,080/CS(PATS)
"The Prices on coffee are only good for 90 days
SKU's and Quantity of Packs can change due to the supplier. Effective 1.1.2014
PLEASE DO NUf ALTER THIS 10"T AE ri-LIST
FORM IS 'STOMEPV[ONTRALT S
PEEASE DO r A R THFB LIST IF TIDE ITEM YOU REOLKST R CT PECIFIG. IT AN ITEM YOU NEED IS NOT ON THIS LIST Rt EASE-- -- -. ADDED TO THE LIST 15 NOT PART OF YOUR CONTRACT,THE ITEM OEA AUTHORA CO.' ERUM THE MiOGRA//pYREC SpR PRIOR IO
W4.L BL`-A60EU 6T 4 COST TO TIE NRO(YRAIY�,
ITFM 4 r r, _