Item C15 C.15'
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3
The Floxida Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
August 19, 2020
Agenda Item Number: C.15
Agenda Item Summary #7166
BULK ITEM: Yes DEPARTMENT: Employee Services
TIME APPROXIMATE: STAFF CONTACT: Natalie Maddox (305) 292-4450
n/a
AGENDA ITEM WORDING: Approval to renew an agreement with Vision Service Plan
Insurance Company (VSP), which will now include SunCare preventive coverage for non-
prescription sunglasses, and authorization for staff to complete the necessary forms, for fully-insured
voluntary vision benefits for a term of two (2) years effective January 1, 2021 through December 31,
2022.
ITEM BACKGROUND: Approval of a two-year renewal with Vision Service Plan Insurance
Company (VSP)which now adds a SunCare plan feature, and authorization for staff to execute all
needed forms and documents. SunCare, a preventive care measure, provides the plan frame
allowance for off-the-shelf non-prescription sunglasses to those who do not need to use their benefits
for prescription contact lens or glasses in a given plan year. The plan frame allowance is $180 on
the high plan and $140 on the low plan. Members will be able to purchase non-prescription
sunglasses through an eyecare professional or order online.
With this renewal,per-payday insurance rates increase by 1% for both the low and high plans. The
maximum rate increase for a full family on the high plan is $.38 per payday, or $9.88 per year.
A recent review of the provider network within Monroe County and nationally indicates that VSP
maintains a strong network and continues to recruit eyecare providers. Staff recommends renewal of
services with VSP. The County's benefits consultant, Gallagher Benefit Services, also recommends
and supports this renewal with VSP. The current contract with VSP ends 12/31/2020.
PREVIOUS RELEVANT BOCC ACTION:
September 2018—Approval of renewal VSP 1/1/2019 through 12/31/2020
September 2016— Selection Committee recommended renewing with VSP. BOCC approved a term
of two (2)years to become effective 1/1/17 through 12/31/18.
May 2016—Fully Insured Vision Benefit RFP approved by BOCC
September 2013 —Approval of renewal with VSP (1/1/14-12/3/16)
October 2011 —Approval of VSP (carrier 1/1/12-current)
November 2007—Approval of EyeMed (carrier 1/1/08-12/31/11)
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C.15
October 2003 —Approval of American General (carrier 1/1/04-12/31/07)
April 2003 —BOCC approved recommendation to have the dental and vision benefits fully insured
and voluntary.
CONTRACT/AGREEMENT CHANGES:
Yes
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
VSP Renewal Letter 2020 - 2022
VSP Renewal Per Payday Comparison
VSP COI
FINANCIAL IMPACT:
Effective Date: 1/1/21
Expiration Date: 12/31/22
Total Dollar Value of Contract: N/A
Total Cost to County: NONE—Fully Insured Benefit
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: Premiums paid by participants
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount: N/A
Grant: N/A
County Match: N/A
Insurance Required: Yes
Additional Details: N/A
REVIEWED BY:
Amy Lane Completed 07/29/2020 2:04 PM
Natalie Maddox Completed 07/29/2020 3:08 PM
Bryan Cook Completed 07/31/2020 12:25 PM
Assistant County Administrator Christine Hurley Completed
08/03/2020 12:01 PM
Cynthia Hall Completed 08/03/2020 9:56 PM
Purchasing Completed 08/04/2020 9:43 AM
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C.15
Budget and Finance Completed 08/04/2020 11:23 AM
Maria Slavik Completed 08/04/2020 11:39 AM
Kathy Peters Completed 08/04/2020 12:29 PM
Board of County Commissioners Pending 08/19/2020 9:00 AM
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C.15.a
Mark Tafuri
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Vision care for life
July 24,2020
Q
Natalie Maddox
Monroe County Board of County Commissioners W
Via email y
RE: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS—January 1,2021 Vision Plan Renewal
Dear Natalie:
As a valued customer of VSP since January 1,2012,we hope Monroe County Board of County Commissioners employees have enjoyed a positive
outcome with all aspects of our services. CL
VSP reviewed your program and developed rates based on the experience of your vision care program.These rates are outlined below.Many factors
are considered when determining rates,such as utilization,claim frequency,retention and trends.
VSP produces your Plan Policy upon receipt of your confirmation of renewal.Your new Plan Policy may contain some provisions that are changed from
those in your current Plan document,so you should review the new Plan Policy carefully upon receipt.Please file this letter with your VSP contract as it W
serves as your notice of renewal.
Current Plan
Group Name: Monroe County Board of County Commissioners
Group Number: 30029497
Plans: Choice Plan
0
Low Plan
Plan Frequency: Exam&lenses every 12 months and frame every 24 months
Frame Allowance: $140
Elective Contact Lenses: $115
Co-payments: $10 Exam and$20 Materials Copay
Contact lens(fitting&exam)copay not to exceed$60
Diabetic Eyecare Plus$20 copay CD
Covered Lens Options: Standard Progressive
Current Rates: $4.44/$8.88/$9.50/$15.18 CD
CD
High Plan
Plan Frequency: Exam,lenses and frame every 12 months
Frame Allowance: $180
Elective Contact Lenses: $130
Co-payments: $10 Exam and$20 Materials Copay
Contact lens(fitting&exam)copay not to exceed$60
Diabetic Eyecare Plus$20 copay W
Covered Lens Options: Standard Progressive,Polycarbonate,Photochromic,UV&AR
CL
Current Rates: $9.27/$15.52/$19.81/$31.67
4521 PGA Blvd.,#161, Palm Beach Gardens, FL 33418 561.410.0394 404.816.1914 vsp.com packet Pg.646
C.15.a
Renewal
Renewal Period: January 1,2021—December 31,2022(24 months)
Plans: Choice Plan
Low Plan
Plan Frequency: Exam&lenses every 12 months and frame every 24 months y
Frame Allowance: $140 W
Elective Contact Lenses: $115
Co-payments: $10 Exam and$20 Materials Copay y
Contact lens(fitting&exam)copay not to exceed$60
Diabetic Eyecare Plus$20 copay
Covered Lens Options: Standard Progressive covered in full U
Suncare Enhancement: $140 allowance for ready-made non-prescription sunglasses instead of prescription
glasses or contacts
Renewal Rates: $4.49/$8.98/$9.61/$15.36
High Plan CL
Plan Frequency: Exam,lenses and frame every 12 months
Frame Allowance: $180
Elective Contact Lenses: $130
Co-payments: $10 Exam and$20 Materials Copay
Contact lens(fitting&exam)copay not to exceed$60
Diabetic Eyecare Plus$20 copay W
Covered Lens Options: Standard Progressive,Polycarbonate,Photochromic,UV&AR covered in full
Suncare Enhancement: $180 allowance for ready-made non-prescription sunglasses instead of prescription
glasses or contacts
Renewal Rates: $9.38/$18.74/$20.04/$32.04
0
Please have the appropriate group representative sign the renewal below and fax or email a copy of this renewal to Fabian Whipple @(404)816-1914
or Fabian.Whipple@vsp.com.
We appreciate your business and value our relationship with your organization. >
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Thank you,
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cv
Mark Tafuri
/fw
Authorized Group Representative Signature
CL
4521 PGA Blvd.,#161, Palm Beach Gardens, FL 33418 561.410.0394 404.816.1914 vsp.com packet Pg.647
Cost Comparison Per Payday C.15.b
Renewing with addition of Suncare
RENEWAL:
ADD
PER PAYDAY SUNCARE TO y
Two Year Offer DEDUCTIONS CURRENT BOTH PLANS Difference %Change
HIGH
Emp Only $ 9.27 9.38 $ 0.11 1%
Emp +Spouse Only $ 18.52 18.74 $ 0.22 1%
Emp +Child(ren) Only $ 19.81 20.04 $ 0.23 1%
Family $ 31.67 32.04 $ 0.37 1%
0
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LOW _
Emp Only $ 4.44 4.49 $ 0.05 1%
Emp +Spouse Only $ 8.88 8.98 $ 0.10 1%
Emp +Child(ren) Only $ 9.50 9.61 $ 0.11 1%
Family $ 15.18 15.36 $ 0.18 1%
SUNCARE: o
With no eye exam required, provides the plan frame
allowance benefit for off-the-shelf sunglasses to
those who are not using their benefits for
prescription contact lens or glasses. A member can
forgo prescription contact lens/glasses and get
sunglasses instead. Members can purchase
sunglasses through eyecare professional or order
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online via eyeconic.com.
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Cost Comparison Per Payday C.15.b
Renewing with addition of Suncare
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ACo CERTIFICATE OF LIABILITY INSURANCE DATE(MWDD'YYYY)
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THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION 1S WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on
this certificate does not confer rl hts to the certificate holder in Ileu of such endorsements.
PRODUCER Lockton Insurance Brokers-Inc. GUN FACT
NAME:
400 Capitol Mall Avenue.Suite 2600 PHONE Fax
Sacramento CA 95814 EMAIL Alc Na
(213)689-0550 a®DR
INSURE S AFFORDING COVERAGE NAIC#
NSURERA:Columbia Casualty Company 31127
INSURED Visionworks of America,Inc- INSURER B:The Continental Insurance Company 35289
1474258 Visionary Properties,Inc. INSURER C:SafetyNational Casualty Corporation 15105 .
175 E.Houston Street INSURERD:
6th Floor INSURER E: N
San Antonio TX 78205
INSURER F:
COVERAGES VISSE01 CERTIFICATE NUMBER: 16890917 REVISION NUMBER: XXXXXXX
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD 0
INDICATED NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE AML SUB POLICY NUMBER MMIDDIYYYY LICYEFF POLICY
M ICY EXP-LTRLIMITS
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A }( COMMERCIAL GENERAL LIABILITY Y N 6079410612 10,`I='2019 10 12020 EACH OCCURRENCE $ 1 000 000
CLAWS-MADE Fl O,rs'.kjk PREMISES Ea occun•ence S 50000
APPROVED RISK MANAGEMENTMEDExP(Any one persan) s 5 Q00
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GEN'L AGGREGATE LIMIT APPLIES PER.. GENERAL AGGREGATE s 3 00O 000
X O 8-4-2020
POLICY LOG PRODUCTS-COMP/OPAGG S 3000.000
OTHER. S
B AUTOMOBILE LIABILITY Y N 6075642987 1 L,1,2019 111,2020 OMBINEDitSINGLE LIMITtEa s 1 000 000
X ANY AUTO BODILY INJURY(Per person) S XXXXXXX
OWNED SCHEDULED URY(Per acudent) SXA OS ONLY AUTOS BODILY NJ C
HIRED AUTOS ONLY AUUTOSONED PP...d tjAMAGE S XXXXXXX
ComD/CDII Drd S $1,000 m
UMBRELLA LIAB OCCUR NOTAPPL[CABLE EACH OCCURRENCE S XXXXXXX
EXCESS LAB HCtA!MS-MADE AGGREGATE S XXXXXXX
DED RETENTIONS S XXXXXXX
WORKERS COMPENSATION PER OTH, 0.
C AND EMPLOYERS*LIABILITY N LDM4049682`(AOS) 10-°1'2019 101'2020 X STATUTE ER
C ANY PROPRIETORIPARTNEFUEXECUTIVE YIN P$40496$3(WI) 101 f�2019 I Oa'1,"2020 E L EACH ACCIDENT s I DOO OOa
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CERTIFICATE HOLDER CANCELLATION See Attachments
16890917
Monroe County Board of County Commissioners SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
1100 Simonton Street Suite 2-268 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Key West FL 33040 ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPR
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