Item C24 C.24
J �� BOARD OF COUNTY COMMISSIONERS
County of Monroe ire �f �r�l � � Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District I
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
August 19, 2020
Agenda Item Number: C.24
Agenda Item Summary #7189
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
no
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 2 to State of Florida
Department of Transportation Public Transportation Grant Agreement G1007 providing $150,000.00
in additional funding for permitting, design and construction of Airfield Improvements at the Key
West International Airport; requires $150,000 grant match from Key West Airport Operating Fund
404.
ITEM BACKGROUND: This grant is for the airport to maintain its level of service and
operations, to include airfield pavement, airfield markings, lighting, signage, drainage,utilities, and
terminal facilities.
PREVIOUS RELEVANT BOCC ACTION: Approval of original Public Transportation Grant
Agreement G1007 on October 17, 2018 and Amendment 91 on January 22, 2020. On April 15,
2020, the BOCC granted approval for the Mayor or the Director of Airports execute FAA and FDOT
Airport grants as received to meet deadlines for return to the granting agency and expedite use of
grant funds, with grants to be ratified by the County Commission at the next BOCC meeting.
CONTRACT/AGREEMENT CHANGES:
amendment 2 adding FY21 funding
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
EYW - FDOT PTGA G1007 Amendment 2
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: December 31, 2023
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C.24
Total Dollar Value of Contract: $150,000
Total Cost to County: -0-
Current Year Portion:
Budgeted: FY21
Source of Funds: FDOT (50%) and Airport Operating Fund 404 (50%)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: no
Additional Details:
08/19/20 404-63002 - KEY WEST AIRPORT R & R $150,000.00
REVIEWED BY:
Richard Strickland Completed 07/31/2020 4:15 PM
Pedro Mercado Completed 07/31/2020 4:27 PM
Purchasing Completed 07/31/2020 4:35 PM
Budget and Finance Completed 08/03/2020 8:22 AM
Maria Slavik Completed 08/03/2020 8:24 AM
Kathy Peters Completed 08/03/2020 9:23 AM
Board of County Commissioners Pending 08/19/2020 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc11/19
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence) g ry'
442419-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1007 Federal Award Date: Amendment No.: 2
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004 r
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered
into on by and between the State of Florida, Department of Transportation
("Department"), and Monroe County, ("Agency"),collectively referred to as the"Parties."
RECITALS
WHEREAS, the Department and the Agency on 11/13/2018 (date original Agreement entered)entered into a Public
Transportation Grant Agreement("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
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NOW THEREFORE, in consideration of the mutual covenants in this Amendment,the Agreement is amended as
follows:
1. Amendment Description. The project is amended to add FY21 allocation of$150,000
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
X Aviation
Seaports
_ Transit CL
Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit) '
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement: E
X Exhibit A: Project Description and Responsibilities
X_ Exhibit B: Schedule of Financial Assistance
*Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit 132: Advance Payment Financial Provisions
*Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000-09
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc 11119
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$300,000 bringing the revised total
cost of the project to$1.100,000.
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The Department's participation is X increased/ _ decreased by $150,000. The Department agrees to
participate in the Project cost up to the maximum amount of $550,000, and, additionally the Department's
participation in the Project shall not exceed 50.00%of the total eligible cost of the Project.
Except as modified,amended,or changed by this Amendment,all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect. E
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County ATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION N
By: By: E
Name: Richard Strickland Name: Daniel Iglesias
I--
Title: Director of Airports_ _ Title: Director of Transportation Development CD
NROE COUNTY A nNEY h®
A } AO4'E FO STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION CL
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P O - LJ. egal Review:Alicia Trujillo
hSSISTA U ATTORNEY
Date-- - 7/31/20_ _ �-
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): Key West Int'I Airport Airfield Improvements
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B. Project Location (limits, city, county, map): Key West International Airport/Key West, FUMonroe County
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate cv
timeline, project schedule, project size): The project includes the necessary permitting, design and construction of
airfield improvements for the airport to maintain its level of service and operations. Improvements will include airfield
pavements, airfield markings, lighting and signage, drainage, utilities and terminal facilities.
D. Deliverable(s):As stated in the scope.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice 0
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable,to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to):
F. Transit Operating Grant Requirements (Transit Only): E
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGco2120
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
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A. Fund Type and Fiscal Year: CD
Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or c4
Management Category Fiscal Code CFDA Funding Source Funding
Number Type Year Number Description Amount m
442419-1-94-01 DPTO 088719 2019 751000 55.004 Aviation Grant Program $100,000
442419-1-94-01 DPTO 088719 2020 751000 55.004 Aviation Grant Program $300,000
442419-1-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $150,000 �
442419-1-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $150,000
442419-1-94-01 LF 088719 2020 751000 55.004 Aviation Grant Program $300,000
442419-1-94-01 L 1 088719 1 2019 1 751000 1 55.004 1 Aviation Grant Program $100,000
Total Financial Assistance
$1,100,000
B. Estimate of Project Costs by Grant Phase:
Phases* State Local Federal Totals State Local Federal
% % % h
Land Acquisition $0 $0 $0 $0 0.00 0.00 0.00 23
Planning $0 $0 $0 $0 0.00 0.00 0.00
Environmental/Design/Construction $550,000 $550,000 $0 $1,100,000 50.00 50.00 0.00
Capital Equipment $0 $0 $0 $0 0.00 0.00 0.00
Match to Direct Federal Funding $0 $0 $0 $0 0.00 0.00 0.0 CL
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Mobility Management $0 $0 $0 $0 0.00 0.00 0.00
Transit Only)
Totals $550,000 $550,600 $0 1 $1,100,000
`Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3476, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports- Key West International
Air ort
Department Grant Manager Name
_.
2 h"3 -0
Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 728-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2/20
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OOco2120
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
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SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $550,000
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: htt s.// ops.fldfs.com/fsaa/searchCatalop.asox
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
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State Project Compliance Requirements for CSFA Number 55.004 are provided at:
htti)s://aDDs.fldfs.com/fsaa/s(E)arcqbhCompliangg.aspx oy
The State Projects Compliance Supplement is provided at: hops://apps.fldfs.co /fsaa/copliance.aspx
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To:Brittany.Williams-Sanders@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1007
7/21/2020
CONTRACT INFORMATION
Contract: G1007
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.) r
Vendor Name: MONROE COUNTY BOCC N
Vendor ID: F596000749053
Beginning Date of This Agreement: 11/13/2018 -O
Ending Date of This Agreement: 12/31/2023
Contract Total/Budgetary Ceiling: ct=$550,000.00
Description: KEY WEST INTERNATIONAL AIRPORT AIRFIELD IMPROVEMENTS
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 7/21/2020
Action: ' Supplemental
Reviewed or Approved: APPROVED N
Organization Code: 55062020629
Expansion Option: A9
Object Code: 751000
Amount: $150,000.00 C�
Financial Project:'' 44241919401 r
Work Activity(FCT): 215
CFDA: CL
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Fiscal Year. 2021 1--
Budget Entity: 55100100
Category/Category Year: 088719/21
Amendment ID: S002
Sequence: 00
User Assigned ID:' S002
Enc Line(6s)/Status: 0003/04
Total Amount: $150,000.00
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