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Item J2 � J.2 � � �, BOARD OF COUNTY COMMISSIONERS County of Monroe � ��r�i �r � s�� Mayor Heather Carruthers,District 3 The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2 Craig Cates,District 1 David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting August 19, 2020 Agenda Item Number: J.2 Agenda Item Summary #7165 BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources TIME APPROXIMATE: STAFF CONTACT: Michael Roberts (305) 289-2502 N/A AGENDA ITEM WORDING: Approval to Rank Consultants Responding to the Request for Proposals for the Florida Resilient Coastlines Program Grant to Develop Adaptation Action Areas (AAAs) in the following order: 41 - Erin L. Deady, P.A.; 42 - Coastal Systems International, Inc.; and to negotiate with the firm(s) in rank order a contract in the amount of $92,000 (FDEP Grant portion: $75,000; County match portion: $17,000, budgeted FY20). ITEM BACKGROUND: In May 2020, the BOCC approved issuance of a Request for Proposals (RFP) for professional services to Develop Adaptation Action Areas (AAAs), pursuant to policies in the Energy and Climate Element of the 2030 Comprehensive Plan. The County has received confirmation of the award of a Resilient Coastlines Program Grant from the Florida Department of Environmental Protection (FDEP) in the amount of$75,000, with a $17,000 County match which has been budgeted for the current fiscal year (FY20). This item is to approve the ranking of, and negotiations in rank order with, the firms responding to the County's RFP for the project. On July 7, 2020 proposals were received and opened, and 2 firms responded. On July 17, 2020 the selection committee met in a publicly posted selection committee meeting, and ranked the firms in the following order: FIRM RANK Erin L. Deady, P.A 41 Coastal Systems International, Inc. 42 The selected consultant will update data and develop recommended policy approaches for Adaptation Action Areas (AAAs). This project builds upon numerous sea level rise/data collection efforts to identify vulnerabilities and supports the County's long-term recovery process. The contract includes assessments of latest data and case studies for AAAs; updating vulnerability modeling; developing policy recommendations for AAAs; GIS analysis of potential AAAs; and outlining future data needs and options. The deliverables from this AAA project will inform decision-making for long-term sea level rise planning and rebuilding/recovery efforts. All work is to be completed by Packet Pg. 2114 J.2 April 30, 2021. PREVIOUS RELEVANT BOCC ACTION: 05-18-20: Approval to advertise a Request for Proposals for professional services to develop Adaptation Action Areas CONTRACT/AGREEMENT CHANGES: NA STAFF RECOMMENDATION: Approval. DOCUMENTATION: AAA final ranking-signed Meeting Minutes - Selection Committee Meeting Selection Committee Meeting sign in sheet 07.17.20 R2111-Complete Agreement-3 AAA resiliency grant FINAL RFP-05-20-20 ELDA Submittal 7-7-2020 FINANCIAL IMPACT: Effective Date: Expiration Date: 4/30/2021 Total Dollar Value of Contract: $92,000 Total Cost to County: $17,000 Current Year Portion: $0 Budgeted: Yes (FY20, needs to be carried over to 2020-21) Source of Funds: 001-05008-530340 CPI: Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: NO If yes, amount: Grant: YES —($75,000. FDEP agreement 4 R2111) County Match: $17,000 Insurance Required: YES Additional Details: 09/16/20 NEW COST CENTER ADDED $75,000.00 FDEP GRANT R2111 09/16/20 001-05008 - SUSTAINABILITY $17,000.00 Total: $92,000.00 Packet Pg. 2115 J.2 REVIEWED BY: Emily Schemper Completed 07/27/2020 4:02 PM Assistant County Administrator Christine Hurley Completed 07/28/2020 4:55 PM Peter Morris Completed 07/30/2020 10:28 AM Purchasing Completed 07/30/2020 12:34 PM Budget and Finance Completed 07/30/2020 1:12 PM Maria Slavik Completed 07/30/2020 1:36 PM Kathy Peters Completed 07/30/2020 3:37 PM Board of County Commissioners Pending 08/19/2020 9:00 AM Packet Pg. 2116 J.2.a MONROE COUNTY'S RESILIENT COASTLINES PROGRAM TO DEVELOP ADAPTATION ACTION AREAS (AAA's) a a RESPONDENT- DEVELOP ADAPTATION ACTION AREAS i (Nj i W i i i i t8 i i i i i i Rhonda Haag-------------------------------------- Total Score---- - --- -- 178 Rank ; 2 1 1 0 Mike Roberts talS---------------------------------------Tocore 159 171 -------- Total --------y-----------f---------- ----------�----------+----------y Rank 2 1 1 1 Mayte Santamaria Total Score I 150 I 179 I I I I o Rank; 2 1 1 TOTAL RANK POINTS 6 3 •------------------------------------------------------------------------a----------- ----------a-----------------------+----------a > RANKING 2 1 w 0 7/172020CL n Signature of Selection Committee Member Date LL 0 > 0 ; l,t� � July 17, 2020 Signature of Selection Committee Member Date 7/17/2020 Signature of Selection Committee Member Date Signature of Selection Committee Member Date Packet Pg. 2117 J.2.b SELECTION COMMITTEE MEETING MINUTES COASTAL RESILIENCE PROGRAM TO DEVELOP ADAPTATION ACTION AREAS FOR MONROE COUNTY VIA ZOOM MEETING July 17, 2020, 1:30 p.m. Meeting Facilitator: Ilze Aguila; Sr. Planning Commission Coordinator c Selection Committee: Michael Roberts, Mayte Santamaria, Rhonda Haag E Legal Advisor: Peter Morris I. Call to order—Meeting called to order at 1:32 p.m. A ZOOM videoconference link was provided for use. 0 IL Roll call—All selection committee members were present in person, as was Assistant County Peter Morris. No members of the responding firms were in attendance, one member of the public attended. See attached Sign In sheet. CL U- III. Review of Proposals: 0 Erin L. Deady; P.A (ELDPA): The project team consisted of Erin L. Deady, P.A.; Clearview Geographic, 2 a Cummins Cederberg, HDR, Inc., Jason Evans, Stetson University, OVID Solutions and Wood, PLC. The proposal demonstrated significant depth of experience,both in Monroe County and with the requested services. Coastal Systems International(CSI): Team included Institute for Building Technology and Safety (IBTS), Pathman Lewis, LLP, CALTRAN Engineering Group. The proposal demonstrated good technical proficiency, however the experience with similar projects was lacking. In addition, the proposed approach leaned heavily 2 toward economic impact and feasibility analysis. E E Public participation plan was less than liked as only one member of the public attended. No consultant US r- representatives were present. o The discussion was completed. IV. Posting of Scores —The committee posted their scores, and the following is the rank order: FIRM RANK ELDPA 1 CSI 2 V. Adjournment: The meeting adjourned at 2:20 p.m. 1 Packet Pg. 2118 f \ 1) � l :a v( \ .) IIIii�IIIII r .s (Ilii �711 IIIii 11� r 11� r IIIii�IIIii II((G.trm.. t.1 ,.. � tW Y \ \ \ f)F \ 1 s � s 1 F ) p yy a t � v ) vy\� \ y \ Yv Y �Y I �c Name Firm Representing Telephone Number Michael Roberts Monroe County—Assistant 305-289-2502 Director of Environmental o Resources .. Mayte Santamaria Monroe County—Senior 305-393-5556 Planning Policy Advisor Rhonda Haag Monroe County—Director of 305-395-9928 0 Sustainability and Special Projects , Peter Morris Monroe County—Asst. County 305-292-3470 Attorney Natalie Fausel Anfield Consulting Group 561-317-0889 4- CL 0 cv CD r®: r®: m 0 CJ 0 m Packet Pg. 2119 E 0. .2 0 CL U- 0 2 cv E 0 U) E Packet Pg. 2120 J.2.d STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Standard Grant Agreement This Agreement is entered into between the Parties named below,pursuant to Section 215.971,Florida Statutes: 1. Project Title(Project): Agreement Number: Resilient Coastlines Program R2111 2. Parties State of Florida Department of Environmental Protection, 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 (Department) 2 e( Grantee Name: Monroe County Board of County Commissioners Entity Type:Local Government/Municipality Grantee Address: 1100 Simonton Street, Key West, FL 33040 FEID: F59-6000749 001 (Grantee) c 0 3. Agreement Begin Date: Date of Expiration: Upon Execution June 30,2021 a. 4. Project Number:R2111 ProjectLocation(s): < (If differentf oinAgreementNumber) Monroe County 0 Project Description: Monroe County will update data and develop policy approaches for Adaptation Action Areas(AAAs). a� E 5. Total Amount of Funding: Funding Source? Award#s or Line Item Appropriations: Amount per Source(s): $75,000.00 V State ❑Federal CSFA#37.098 $75,000.00 ❑ State ❑Federal ❑ Grantee Match 4- Total Amount of Funding+Grantee Match,if any: $75,000.00 S 6. Department's Grant Manager Grantee's Grant Manager Name: Whitney Gray Name: Michael Roberts CL or successor or successor U- Address: 3900 Commonwealth Blvd. Address: 2798 Overseas Highway MS235 Marathon,FL 33050 76 Tallahassee,FL 32399 2 Phone: 850-245-2098 Phone: 305-289-2502 e( Email: Whitney.Gray@FloridaDEP.gov Email: Roberts-Michael@MonroeCounty-F1.Gov 7. The Parties agree to comply with the terms and conditions of the following attachments and exhibits which are hereby Z incorporated by reference: m V Attachment 1: Standard Terms and Conditions Applicable to All Grants Agreements cu Y Attachment 2: Special Terms and Conditions 2a V Attachment 3: Grant Work Plan 0 Attachment 4:Public Records Requirements m V Attachment 5: Special Audit Requirements E Y Attachment 6:Program-Specific Requirements ❑ Attachment 7: Grant Award Terms(Federal)*Copy available at httus://facts.fldfs.com,in accordance with§215.985,F.S. ❑ Attachment 8:Federal Regulations and Terms(Federal) N ❑ Additional Attachments(if necessary): Y Exhibit A:Progress Report Form ❑ Exhibit B: Property Reporting Form V Exhibit C:Payment Request Summary Form ❑ Exhibit D: Quality Assurance Requirements for Grants ❑ Exhibit E:Advance Payment Terms and Interest Earned Memo 0 Additional Exhibits(if necessary):Exhibit F: Final Report Form,Exhibit G: Photographer Release Form DEPAgreementNo. R2111 Rev.6/20/18 Packet Pg. 2121 J.2.d 8. The following information applies to Federal Grants only and is identified in accordance with 2 CFR 200.33 1(a)(1): Federal Award Identification Numbers (FAIN): Federal Award Date to Department. Total Federal Funds Obligated by this Agreement: Federal Awarding Agency: Award R&D? ❑ Yes ON/A IN WITNESS WHEREOF,this Agreement shall be effective on the date indicated by the Agreement Begin Date above or the last date signed below,whichever is later. Monroe County Board of County Commissioners GRANTEE c Grantee Name By (Authorized Signature) Date Signed Print Name and Title of Person Signing c State of Florida Department of Environmental Protection DEPARTMENT E c By Secretary or Designee Date Signed 0 Print Name and Title of Person Signing LEGAL REVIEWING ENTITY CL By c (Authorized Signature) Date Signed > 2 Print Name and Title of Person Signing W ❑ Additional signatures attached on separate page. 0 CJ cv U DEP Agreement No. R2111 Rev.6/20/18 Packet Pg. 2122 J.2.d STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STANDARD TERMS AND CONDITIONS APPLICABLE TO GRANT AGREEMENTS ATTACHMENT 1 1. Entire Agreement. This Grant Agreement,including any Attachments and Exhibits referred to herein and/or attached hereto(Agreement), constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior U agreements, whether written or oral, with respect to such subject matter. Any terms and conditions included on Grantee's forms or invoices shall be null and void. O 2. Grant Administration. a. Order of Precedence. If there are conflicting provisions among the documents that make up the Agreement,the 0. order of precedence for interpretation of the Agreement is as follows: i. Standard Grant Agreement ii. Attachments other than Attachment 1,in numerical order as designated in the Standard Grant Agreement m iii. Attachment 1, Standard Terms and Conditions E 0. iv. The Exhibits in the order designated in the Standard Grant Agreement c b. All approvals,written or verbal,and other written communication among the parties,including all notices, shall > be obtained by or sent to the parties' Grant Managers. All written communication shall be by electronic mail, p U.S.Mail,a courier delivery service,or delivered in person. Notices shall be considered delivered when reflected by an electronic mail read receipt, a courier service delivery receipt,other mail service delivery receipt,or when '- receipt is acknowledged by recipient. If the notice is delivered in multiple ways, the notice will be considered delivered at the earliest delivery time. c. If a different Grant Manager is designated by either party after execution of this Agreement,notice of the name and contact information of the new Grant Manager will be submitted in writing to the other party and maintained in the respective parties' records. A change of Grant Manager does not require a formal amendment or change CL order to the Agreement. d. This Agreement may be amended,through a formal amendment or a change order,only by a written agreement 76 between both parties. A formal amendment to this Agreement is required for changes which cause any of the P following: (1) an increase or decrease in the Agreement funding amount; (2) a change in Grantee's match 0. requirements; (3)a change in the expiration date of the Agreement; and/or(4)changes to the cumulative amount t of funding transfers between approved budget categories, as defined in Attachment 3, Grant Work Plan, that exceeds or is expected to exceed twenty percent (20%) of the total budget as last approved by Department. A change order to this Agreement may be used when: (1)task timelines within the current authorized Agreement m period change;(2)the cumulative transfer of funds between approved budget categories,as defined in Attachment 3, Grant Work Plan, are less than twenty percent(20%)of the total budget as last approved by Department; (3) changing initial funding source as stated in the Standard Grant Agreement; and/or (4) fund transfers between < budget categories for the purposes of meeting match requirements. This Agreement may be amended to provide for additional services if additional funding is made available by the Legislature. e. All days in this Agreement are calendar days unless otherwise specified. 3. Agreement Duration. c U The term of the Agreement shall begin and end on the dates indicated in the Standard Grant Agreement, unless extended or terminated earlier in accordance with the applicable terms and conditions. The Grantee shall be eligible for reimbursement for work performed on or after the date of execution through the expiration date of this Agreement, unless otherwise specified in Attachment 2, Special Terms and Conditions. However, work performed prior to the execution of this Agreement may be reimbursable or used for match purposes if permitted by the Special Terms and m Conditions. 4. Deliverables. The Grantee agrees to render the services or other units of deliverables as set forth in Attachment 3,Grant Work Plan. The services or other units of deliverables shall be delivered in accordance with the schedule and at the pricing outlined in the Grant Work Plan. Deliverables may be comprised of activities that must be completed prior to Department making payment on that deliverable. The Grantee agrees to perform in accordance with the terms and conditions set forth in this Agreement and all attachments and exhibits incorporated by the Standard Grant Agreement. Attachment 1 1of11 Rev. 5/6/2020 Packet Pg. 2123 J.2.d 5. Performance Measures. The Grantee warrants that: (1)the services will be performed by qualified personnel; (2)the services will be of the kind and quality described in the Grant Work Plan; (3) the services will be performed in a professional and workmanlike manner in accordance with industry standards and practices; (4) the services shall not and do not knowingly infringe upon the intellectual property rights,or any other proprietary rights,of any third parry; and(5)its employees,subcontractors,and/or subgrantees shall comply with any security and safety requirements and processes, if provided by Department,for work done at the Project Location(s).The Department reserves the right to investigate or inspect at any time to determine whether the services or qualifications offered by Grantee meet the Agreement requirements. Notwithstanding any provisions herein to the contrary, written acceptance of a particular deliverable does not foreclose Department's remedies in the event deficiencies in the deliverable cannot be readily measured at the time of delivery. 6. Acceptance of Deliverables. a. Acceptance Process. All deliverables must be received and accepted in writing by Department's Grant Manager before payment.The Grantee shall work diligently to correct all deficiencies in the deliverable that remain outstanding,within a reasonable time at Grantee's expense.If Department's Grant Manager does not accept the deliverables within 30 days of receipt,they will be deemed rejected. b. Rejection of Deliverables. The Department reserves the right to reject deliverables,as outlined in the Grant N Work Plan,as incomplete,inadequate,or unacceptable due,in whole or in part,to Grantee's lack of satisfactory performance under the terms of this Agreement.The Grantee's efforts to correct the rejected deliverables will E be at Grantee's sole expense.Failure to fulfill the applicable technical requirements or complete all tasks or c activities in accordance with the Grant Work Plan will result in rejection of the deliverable and the associated > invoice. Payment for the rejected deliverable will not be issued unless the rejected deliverable is made p acceptable to Department in accordance with the Agreement requirements. The Department,at its option,may allow additional time within which Grantee may remedy the objections noted by Department.The Grantee's "- CD failure to make adequate or acceptable deliverables after a reasonable opportunity to do so shall constitute an E event of default. 7. Financial Consequences for Nonperformance. a. Withholding Pam In addition to the specific consequences explained in the Grant Work Plan and/or CL Special Terms and Conditions,the State of Florida(State)reserves the right to withhold payment when the CL Grantee has failed to perform/comply with provisions of this Agreement.None of the financial consequences 0 for nonperformance in this Agreement as more fully described in the Grant Work Plan shall be considered 76 penalties. b. Corrective Action Plan. If Grantee fails to correct all the deficiencies in a rejected deliverable within the specified timeframe, Department may, in its sole discretion, request that a proposed Corrective Action Plan (CAP) be t submitted by Grantee to Department. The Department requests that Grantee specify the outstanding deficiencies in the CAP. All CAPS must be able to be implemented and performed in no more than sixty(60)calendar days. i. The Grantee shall submit a CAP within ten (10) days of the date of the written request from Department. The CAP shall be sent to the Department's Grant Manager for review and approval. Within ten(10) days of receipt of a CAP, Department shall notify Grantee in writing whether the CAP proposed has been accepted. If the CAP is not accepted,Grantee shall have ten(10)days from < receipt of Department letter rejecting the proposal to submit a revised proposed CAP. Failure to obtain Department approval of a CAP as specified above may result in Department's termination of this Agreement for cause as authorized in this Agreement. ii. Upon Department's notice of acceptance of a proposed CAP, Grantee shall have ten(10)days to c CJ commence implementation of the accepted plan. Acceptance of the proposed CAP by Department does not relieve Grantee of any of its obligations under the Agreement. In the event the CAP fails to correct or eliminate performance deficiencies by Grantee, Department shall retain the right to N require additional or further remedial steps, or to terminate this Agreement for failure to perform. No actions approved by Department or steps taken by Grantee shall preclude Department from m subsequently asserting any deficiencies in performance. The Grantee shall continue to implement the CAP until all deficiencies are corrected. Reports on the progress of the CAP will be made to Department as requested by Department's Grant Manager. iii. Failure to respond to a Department request for a CAP or failure to correct a deficiency in the performance of the Agreement as specified by Department may result in termination of the Agreement. Attachment 1 2of11 Rev. 5/6/2020 Packet Pg. 2124 J.2.d 8. Payment. a. Payment Process. Subject to the terms and conditions established by the Agreement,the pricing per deliverable established by the Grant Work Plan,and the billing procedures established by Department,Department agrees to pay Grantee for services rendered in accordance with Section 215.422,Florida Statutes(F.S.). b. Taxes.The Department is exempted from payment of State sales,use taxes and Federal excise taxes.The Grantee, however,shall not be exempted from paying any taxes that it is subject to,including State sales and use taxes,or for payment by Grantee to suppliers for taxes on materials used to fulfill its contractual obligations with Department.The Grantee shall not use Department's exemption number in securing such materials. The Grantee shall be responsible and liable for the payment of all its FICA/Social Security and other taxes resulting from this 0 Agreement. U C. Maximum Amount of Agreement. The maximum amount of compensation under this Agreement, without an amendment,is described in the Standard Grant Agreement.Any additional funds necessary for the completion of this Project are the responsibility of Grantee. d. Reimbursement for Costs. The Grantee shall be paid on a cost reimbursement basis for all eligible Project costs 0 upon the completion, submittal, and approval of each deliverable identified in the Grant Work Plan. Reimbursement shall be requested on Exhibit C, Payment Request Summary Form. To be eligible for reimbursement,costs must be in compliance with laws,rules,and regulations applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures, which can be accessed at the following web address: E 0. https://www.my floridaefo.com/DivisiolVAA/Manuals/documents/ReferenceGuideforStateExpenditures.pd£ c e. Invoice Detail. All charges for services rendered or for reimbursement of expenses authorized by Department > pursuant to the Grant Work Plan shall be submitted to Department in sufficient detail for a proper pre-audit and post-audit to be performed. The Grantee shall only invoice Department for deliverables that are completed in accordance with the Grant Work Plan. 4- f. Interim Payments. Interim payments may be made by Department, at its discretion, if the completion of deliverables to date have first been accepted in writing by Department's Grant Manager. g. Final Payment Request.A final payment request should be submitted to Department no later than sixty(60)days following the expiration date of the Agreement to ensure the availability of funds for payment. However, all c- u_ work performed pursuant to the Grant Work Plan must be performed on or before the expiration date of the Agreement. h. Annual Appropriation Contingency. The State's performance and obligation to pay under this Agreement is 76 contingent upon an annual appropriation by the Legislature. This Agreement is not a commitment of future appropriations. Authorization for continuation and completion of work and any associated payments may be rescinded, with proper notice, at the discretion of Department if the Legislature reduces or eliminates et appropriations. i. Interest Rates. All interest rates charged under the Agreement shall be calculated on the prevailing rate used by the State Board of Administration. To obtain the applicable interest rate, please refer to: www.lilvfloridacfo.com/Division/AA/Vendors/default.htm. 0) j. Refund of Payments to the Department.Any balance of unobligated funds that have been advanced or paid must 2 be refunded to Department. Any funds paid in excess of the amount to which Grantee or subgrantee is entitled < under the terms of the Agreement must be refunded to Department.If this Agreement is funded with federal funds and the Department is required to refund the federal government, the Grantee shall refund the Department its 03 share of those funds. 9. Documentation Required for Cost Reimbursement Grant Agreements and Match. c CJ If Cost Reimbursement or Match is authorized in Attachment 2, Special Terms and Conditions,the following conditions apply. Supporting documentation must be provided to substantiate cost reimbursement or match requirements for the following budget categories: N a. Salary/Wages. Grantee shall list personnel involved,position classification, direct salary rates, and hours spent on the Project in accordance with Attachment 3, Grant Work Plan in their documentation for reimbursement or match requirements. b. Overhead/Indirect/General and Administrative Costs. If Grantee is being reimbursed for or claiming match for multipliers, all multipliers used(i.e., fringe benefits,overhead,indirect, and/or general and administrative rates) shall be supported by audit. If Department determines that multipliers charged by Grantee exceeded the rates supported by audit, Grantee shall be required to reimburse such funds to Department within thirty (30)days of written notification.Interest shall be charged on the excessive rate. Attachment 1 3of11 Rev. 5/6/2020 Packet Pg. 2125 J.2.d c. Contractual Costs (Subcontractors). Match or reimbursement requests for payments to subcontractors must be substantiated by copies of invoices with backup documentation identical to that required from Grantee. Subcontracts which involve payments for direct salaries shall clearly identify the personnel involved, salary rate per hour, and hours spent on the Project. All eligible multipliers used (i.e., fringe benefits, overhead, indirect, and/or general and administrative rates) shall be supported by audit. If Department determines that multipliers charged by any subcontractor exceeded the rates supported by audit,Grantee shall be required to reimburse such funds to Department within thirty (30) days of written notification. Interest shall be charged on the excessive rate. Nonconsumable and/or nonexpendable personal property or equipment costing $1,000 or more purchased for the Project under a subcontract is subject to the requirements set forth in Chapters 273 and/or 274,F.S., and Chapter 691-72,Florida Administrative Code(F.A.C.)and/or Chapter 691-73,F.A.C.,as applicable.The Grantee i shall be responsible for maintaining appropriate property records for any subcontracts that include the purchase of equipment as part of the delivery of services. The Grantee shall comply with this requirement and ensure its g subcontracts issued under this Agreement,if any,impose this requirement,in writing,on its subcontractors. i. For fixed-price (vendor) subcontracts, the following provisions shall apply: The Grantee may award,on a competitive basis,fixed-price subcontracts to consultants/contractors in performing the work described in Attachment 3, Grant Work Plan. Invoices submitted to Department for fixed- price subcontracted activities shall be supported with a copy of the subcontractor's invoice and a copy of the tabulation form for the competitive procurement process(e.g.,Invitation to Bid,Request for Proposals, or other similar competitive procurement document) resulting in the fixed-price E subcontract.The Grantee may request approval from Department to award a fixed-price subcontract c resulting from procurement methods other than those identified above.In this instance,Grantee shall > request the advance written approval from Department's Grant Manager of the fixed price negotiated by Grantee. The letter of request shall be supported by a detailed budget and Scope of Services to be performed by the subcontractor. Upon receipt of Department Grant Manager's '- approval of the fixed-price amount,Grantee may proceed in finalizing the fixed-price subcontract. ii. If the procurement is subject to the Consultant's Competitive Negotiation Act under section 287.055, F.S. or the Brooks Act, Grantee must provide documentation clearly evidencing it has complied with the statutory or federal requirements. CL d. Travel. All requests for match or reimbursement of travel expenses shall be in accordance with Section 112.061, F.S. e. Direct Purchase Equipment. For the purposes of this Agreement,Equipment is defined as capital outlay costing 76 $1,000 or more. Match or reimbursement for Grantee's direct purchase of equipment is subject to specific approval of Department, and does not include any equipment purchased under the delivery of services to be completed by a subcontractor. Include copies of invoices or receipts to document purchases, and a properly W completed Exhibit B,Property Reporting Form. f. Rental/Lease of Equipment.Match or reimbursement requests for rental/lease of equipment must include copies of invoices or receipts to document charges. g. Miscellaneous/Other Expenses. If miscellaneous or other expenses, such as materials, supplies, non-excluded phone expenses, reproduction, or mailing, are reimbursable or available for match or reimbursement under the terms of this Agreement,the documentation supporting these expenses must be itemized and include copies of receipts or invoices.Additionally,independent of Grantee's contract obligations to its subcontractor,Department shall not reimburse any of the following types of charges: cell phone usage; attorney's fees or court costs; civil or administrative penalties;or handling fees,such as set percent overages associated with purchasing supplies or equipment. c U h. Land Acquisition. Reimbursement for the costs associated with acquiring interest and/or rights to real property (including access rights through ingress/egress easements, leases, license agreements, or other site access agreements; and/or obtaining record title ownership of real property through purchase)must be supported by the following, as applicable: Copies of Property Appraisals, Environmental Site Assessments, Surveys and Legal Descriptions, Boundary Maps, Acreage Certification, Title Search Reports, Title Insurance, Closing m Statements/Documents,Deeds,Leases,Easements,License Agreements,or other legal instrument documenting E acquired property interest and/or rights. If land acquisition costs are used to meet match requirements, Grantee agrees that those funds shall not be used as match for any other Agreement supported by State or Federal funds. 10. Status Reports. The Grantee shall submit status reports quarterly,unless otherwise specified in the Attachments, on Exhibit A, Progress Report Form, to Department's Grant Manager describing the work performed during the reporting period,problems encountered,problem resolutions,scheduled updates,and proposed work for the next reporting Attachment 1 4 of 11 Rev. 5/6/2020 Packet Pg. 2126 J.2.d period. Quarterly status reports are due no later than five (5) days following the completion of the quarterly reporting period. For the purposes of this reporting requirement,the quarterly reporting periods end on March 31, June 30, September 30 and December 31. The Department will review the required reports submitted by Grantee within thirty (30)days. 11. Retainage. The following provisions apply if Department withholds retainage under this Agreement: a. The Department reserves the right to establish the amount and application of retainage on the work performed under this Agreement up to the maximum percentage described in Attachment 2, Special Terms and Conditions. Retainage may be withheld from each payment to Grantee pending satisfactory completion of work and approval c of all deliverables. i b. If Grantee fails to perform the requested work,or fails to perform the work in a satisfactory manner,Grantee shall forfeit its right to payment of the retainage associated with the work. Failure to perform includes, but is not o limited to,failure to submit the required deliverables or failure to provide adequate documentation that the work M was actually performed. The Department shall provide written notification to Grantee of the failure to perform that shall result in retainage forfeiture.If the Grantee does not correct the failure to perform within the timeframe stated in Department's notice,the retainage will be forfeited to Department. c. No retainage shall be released or paid for incomplete work while this Agreement is suspended. d. Except as otherwise provided above, Grantee shall be paid the retainage associated with the work, provided Grantee has completed the work and submits an invoice for retainage held in accordance with the invoicing E procedures under this Agreement. 12. Insurance. > a. Insurance Requirements for Sub-Grantees and/or Subcontractors. The Grantee shall require its sub-grantees and/or subcontractors,if any,to maintain insurance coverage of such types and with such terms and limits as described in this Agreement. The Grantee shall require all its sub-grantees and/or subcontractors,if any,to 4- make compliance with the insurance requirements of this Agreement a condition of all contracts that are related to this Agreement. Sub-grantees and/or subcontractors must provide proof of insurance upon request. b. Deductibles. The Department shall be exempt from,and in no way liable for,any sums of money representing a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the CL Grantee providing such insurance. c. Proof of Insurance. Upon execution of this Agreement,Grantee shall provide Department documentation demonstrating the existence and amount for each type of applicable insurance coverage prior to performance of 76 any work under this Agreement. Upon receipt of written request from Department,Grantee shall furnish P Department with proof of applicable insurance coverage by standard form certificates of insurance,a self- insured authorization,or other certification of self-insurance. et d. Duty to Maintain Coverage. In the event that any applicable coverage is cancelled by the insurer for any reason,or if Grantee cannot get adequate coverage,Grantee shall immediately notify Department of such cancellation and shall obtain adequate replacement coverage conforming to the requirements herein and provide proof of such replacement coverage within ten(10)days after the cancellation of coverage. e. Insurance Trust.If the Grantee's insurance is provided through an insurance trust,the Grantee shall instead add ' the Department of Environmental Protection,its employees,and officers as an additional covered party everywhere the Agreement requires them to be added as an additional insured. 13. Termination. � a. Termination for Convenience.When it is in the State's best interest,Department may,at its sole discretion, E terminate the Agreement in whole or in part by giving 30 days'written notice to Grantee. The Department shall c U notify Grantee of the termination for convenience with instructions as to the effective date of termination or the specific stage of work at which the Agreement is to be terminated.The Grantee must submit all invoices for work to be paid under this Agreement within thirty (30)days of the effective date of termination. The N Department shall not pay any invoices received after thirty (30)days of the effective date of termination. b. Termination for Cause.The Department may terminate this Agreement if any of the events of default described in the Events of Default provisions below occur or in the event that Grantee fails to fulfill any of its other obligations under this Agreement.If,after termination,it is determined that Grantee was not in default,or that the default was excusable,the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of Department.The rights and remedies of Department in this clause are in addition to any other rights and remedies provided by law or under this Agreement. c. Grantee Obligations upon Notice of Termination. After receipt of a notice of termination or partial termination unless as otherwise directed by Department,Grantee shall not furnish any service or deliverable on the date,and Attachment 1 5of11 Rev. 5/6/2020 Packet Pg. 2127 J.2.d to the extent specified,in the notice. However,Grantee shall continue work on any portion of the Agreement not terminated. If the Agreement is terminated before performance is completed,Grantee shall be paid only for that work satisfactorily performed for which costs can be substantiated. The Grantee shall not be entitled to recover any cancellation charges or lost profits. d. Continuation of Prepaid Services.If Department has paid for any services prior to the expiration,cancellation, or termination of the Agreement,Grantee shall continue to provide Department with those services for which it has already been paid or,at Department's discretion,Grantee shall provide a refund for services that have been paid for but not rendered. e. Transition of Services Upon Termination.Expiration,or Cancellation of the Agreement.If services provided under the Agreement are being transitioned to another provider(s),Grantee shall assist in the smooth transition of Agreement services to the subsequent provider(s). This requirement is at a minimum an affirmative obligation to cooperate with the new provider(s),however additional requirements may be outlined in the Grant o Work Plan. The Grantee shall not perform any services after Agreement expiration or termination, except as necessary to complete the transition or continued portion of the Agreement,if any. 14. Notice of Default. If Grantee defaults in the performance of any covenant or obligation contained in the Agreement, including, any of the events of default,Department shall provide notice to Grantee and an opportunity to cure that is reasonable under the circumstances.This notice shall state the nature of the failure to perform and provide a time certain for correcting m the failure.The notice will also provide that,should the Grantee fail to perform within the time provided,Grantee will E be found in default, and Department may terminate the Agreement effective as of the date of receipt of the default c notice. > 15. Events of Default. Provided such failure is not the fault of Department or outside the reasonable control of Grantee,the following non- exclusive list of events,acts,or omissions,shall constitute events of default: a. The commitment of any material breach of this Agreement by Grantee, including failure to timely deliver a material deliverable,failure to perform the minimal level of services required for a deliverable,discontinuance of the performance of the work, failure to resume work that has been discontinued within a reasonable time after notice to do so,or abandonment of the Agreement; CL b. The commitment of any material misrepresentation or omission in any materials,or discovery by the Department of such,made by the Grantee in this Agreement or in its application for funding; c. Failure to submit any of the reports required by this Agreement or having submitted any report with incorrect, 76 incomplete,or insufficient information; P d. Failure to honor any term of the Agreement; e. Failure to abide by any statutory,regulatory, or licensing requirement, including an entry of an order revoking W the certificate of authority granted to the Grantee by a state or other licensing authority; f. Failure to pay any and all entities, individuals, and furnishing labor or materials, or failure to make payment to any other entities as required by this Agreement; 0) g. Employment of an unauthorized alien in the performance of the work, in violation of Section 274 (A) of the Immigration and Nationality Act; h. Failure to maintain the insurance required by this Agreement; e( i. One or more of the following circumstances, uncorrected for more than thirty (30) days unless, within the specified 30-day period,Grantee(including its receiver or trustee in bankruptcy)provides to Department adequate m assurances,reasonably acceptable to Department,of its continuing ability and willingness to fulfill its obligations under the Agreement: c U i. Entry of an order for relief under Title i i of the United States Code; ii. The making by Grantee of a general assignment for the benefit of creditors; iii. The appointment of a general receiver or trustee in bankruptcy of Grantee's business or property; N and/or iv. An action by Grantee under any state insolvency or similar law for the purpose of its bankruptcy, m reorganization,or liquidation. 16. Suspension of Work. The Department may,in its sole discretion, suspend any or all activities under the Agreement, at any time,when it is in the best interest of the State to do so.The Department shall provide Grantee written notice outlining the particulars of suspension. Examples of reasons for suspension include,but are not limited to,budgetary constraints,declaration of emergency,or other such circumstances. After receiving a suspension notice,Grantee shall comply with the notice. Within 90 days,or any longer period agreed to by the parties,Department shall either: (1)issue a notice authorizing Attachment 1 6of11 Rev. 5/6/2020 Packet Pg. 2128 J.2.d resumption of work, at which time activity shall resume; or (2) terminate the Agreement. If the Agreement is terminated after 30 days of suspension,the notice of suspension shall be deemed to satisfy the thirty (30)days'notice required for a notice of termination for convenience. Suspension of work shall not entitle Grantee to any additional compensation. 17. Force Majeure. The Grantee shall not be responsible for delay resulting from its failure to perform if neither the fault nor the negligence of Grantee or its employees or agents contributed to the delay and the delay is due directly to acts of God,wars,acts of public enemies, strikes, fires, floods, or other similar cause wholly beyond Grantee's control, or for any of the foregoing that affect subcontractors or suppliers if no alternate source of supply is available to Grantee. In case of any delay Grantee believes is excusable, Grantee shall notify Department in writing of the delay or potential delay and describe the cause of the delay either(1)within ten days after the cause that creates or will create the delay first arose, if Grantee could reasonably foresee that a delay could occur as a result; or (2) if delay is not reasonably o foreseeable, within five days after the date Grantee first had reason to believe that a delay could result. THE M FOREGOING SHALL CONSTITUTE THE GRANTEE'S SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY. Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. No claim for damages,other than for an extension of time,shall be asserted against Department.The Grantee shall not be entitled to an increase in the Agreement price or payment of any kind from Department for direct, indirect, N consequential, impact or other costs, expenses or damages, including but not limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference, or hindrance from any cause whatsoever. If E performance is suspended or delayed,in whole or in part,due to any of the causes described in this paragraph, after c the causes have ceased to exist Grantee shall perform at no increased cost,unless Department determines,in its sole > discretion,that the delay will significantly impair the value of the Agreement to Department,in which case Department p may:(1)accept allocated performance or deliveries from Grantee,provided that Grantee grants preferential treatment to Department with respect to products subjected to allocation; (2) contract with other sources (without recourse to 4- and by Grantee for the related costs and expenses)to replace all or part of the products or services that are the subject of the delay,which purchases may be deducted from the Agreement quantity; y p y g q ty;or(3)terminate Agreement in whole or � in part. 18. Indemnification. a. The Grantee shall be fully liable for the actions of its agents, employees, partners, or subcontractors and shall CL fully indemnify, defend, and hold harmless Department and its officers, agents, and employees, from suits, 0 actions,damages,and costs of every name and description arising from or relating to: 76 i. personal injury and damage to real or personal tangible property alleged to be caused in whole or in part by Grantee,its agents,employees,partners,or subcontractors;provided,however,that Grantee shall not indemnify for that portion of any loss or damages proximately caused by the negligent act W or omission of Department; ii. the Grantee's breach of this Agreement or the negligent acts or omissions of Grantee. b. The Grantee's obligations under the preceding paragraph with respect to any legal action are contingent upon m Department giving Grantee: (1)written notice of any action or threatened action;(2)the opportunity to take over and settle or defend any such action at Grantee's sole expense; and (3) assistance in defending the action at Grantee's sole expense. The Grantee shall not be liable for any cost, expense,or compromise incurred or made < by Department in any legal action without Grantee's prior written consent, which shall not be unreasonably withheld. m c. Notwithstanding sections a. and b. above, the following is the sole indemnification provision that applies to Grantees that are governmental entities: Each party hereto agrees that it shall be solely responsible for the c U negligent or wrongful acts of its employees and agents. However, nothing contained herein shall constitute a waiver by either party of its sovereign immunity or the provisions of Section 768.28,F.S.Further,nothing herein shall be construed as consent by a state agency or subdivision of the State to be sued by third parties in any matter N arising out of any contract or this Agreement. d. No provision in this Agreement shall require Department to hold harmless or indemnify Grantee,insure or assume m liability for Grantee's negligence, waive Department's sovereign immunity under the laws of Florida, or otherwise impose liability on Department for which it would not otherwise be responsible. Any provision, implication or suggestion to the contrary is null and void. 19. Limitation of Liability. The Department's liability for any claim arising from this Agreement is limited to compensatory damages in an amount no greater than the sum of the unpaid balance of compensation due for goods or services rendered pursuant to and in compliance with the terms of the Agreement. Such liability is further limited to a cap of$100,000. Attachment 1 7of11 Rev. 5/6/2020 Packet Pg. 2129 J.2.d 20. Remedies. Nothing in this Agreement shall be construed to make Grantee liable for force majeure events. Nothing in this Agreement, including financial consequences for nonperformance, shall limit Department's right to pursue its remedies for other types of damages under the Agreement, at law or in equity. The Department may, in addition to other remedies available to it, at law or in equity and upon notice to Grantee,retain such monies from amounts due Grantee as may be necessary to satisfy any claim for damages,penalties,costs and the like asserted by or against it. 21. Waiver. The delay or failure by Department to exercise or enforce any of its rights under this Agreement shall not constitute or be deemed a waiver of Department's right thereafter to enforce those rights,nor shall any single or partial exercise of any such right preclude any other or further exercise thereof or the exercise of any other right. U 22. Statutory Notices Relating to Unauthorized Employment and Subcontracts. a. The Department shall consider the employment by any Grantee of unauthorized aliens a violation of Section o 274A(e) of the Immigration and Nationality Act. If Grantee/subcontractor knowingly employs unauthorized M aliens,such violation shall be cause for unilateral cancellation of this Agreement.The Grantee shall be responsible for including this provision in all subcontracts with private organizations issued as a result of this Agreement. b. Pursuant to Sections 287.133 and 287.134,F.S.,the following restrictions apply to persons placed on the convicted vendor list or the discriminatory vendor list: N i. Public Entity Crime. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid,proposal,or reply on a contract E to provide any goods or services to a public entity; may not submit a bid,proposal, or reply on a c contract with a public entity for the construction or repair of a public building or public work; may > not submitbids,proposals,orreplies on leases of real property to apublic entity;may notbe awarded p or perform work as a Grantee,supplier,subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount '- provided in Section 287.017,F.S., for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. ii. Discriminatory Vendors. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a c- u_ public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit bids,proposals,or replies 0 on leases of real property to a public entity; may not be awarded or perform work as a contractor, 76 supplier, subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity. iii. Notification. The Grantee shall notify Department if it or any of its suppliers, subcontractors, or W consultants have been placed on the convicted vendor list or the discriminatory vendor list during the life of the Agreement. The Florida Department of Management Services is responsible for maintaining the discriminatory vendor list and posts the list on its website. Questions regarding the m discriminatory vendor list may be directed to the Florida Department of Management Services, Office of Supplier Diversity,at(850)487-0915. 23. Compliance with Federal,State and Local Laws. a. The Grantee and all its agents shall comply with all federal,state and local regulations,including,but not limited to, nondiscrimination, wages, social security, workers' compensation, licenses, and registration requirements. m The Grantee shall include this provision in all subcontracts issued as a result of this Agreement. b. No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be c U excluded from participation in;be denied the proceeds or benefits of,or be otherwise subjected to discrimination in performance of this Agreement. c. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. N d. Any dispute concerning performance of the Agreement shall be processed as described herein. Jurisdiction for any damages arising under the terms of the Agreement will be in the courts of the State,and venue will be in the m Second Judicial Circuit, in and for Leon County. Except as otherwise provided by law,the parties agree to be responsible for their own attorney fees incurred in connection with disputes arising under the terms of this Agreement. 24. Scrutinized Companies. a. Grantee certifies that it is not on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel. Pursuant to Section 287.135,F.S.,the Department may immediately terminate this Agreement at its sole Attachment 1 8of11 Rev. 5/6/2020 Packet Pg. 2130 J.2.d option if the Grantee is found to have submitted a false certification;or if the Grantee is placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the Agreement. b. If this Agreement is for more than one million dollars,the Grantee certifies that it is also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section 287.135, F.S. Pursuant to Section 287.135,F.S.,the Department may immediately terminate this Agreement at its sole option if the Grantee is found to have submitted a false certification; or if the Grantee is placed on the Scrutinized Companies with Activities in Sudan List, or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria during the term of the Agreement. c. As provided in Subsection 287135(8),F.S.,if federal law ceases to authorize these contracting prohibitions then U they shall become inoperative. 25. Lobbying and Integrity. o The Grantee agrees that no funds received by it under this Agreement will be expended for the purpose of lobbying the Legislature or a State agency pursuant to Section 216.347,F.S.,except that pursuant to the requirements of Section 287.058(6),F.S., during the term of any executed agreement between Grantee and the State, Grantee may lobby the executive or legislative branch concerning the scope of services,performance,term,or compensation regarding that agreement.The Grantee shall comply with Sections 11.062 and 216.347,F.S. 26. Record Keeping. The Grantee shall maintain books,records and documents directly pertinent to performance under this Agreement in E accordance with United States generally accepted accounting principles(US GAAP)consistently applied. The c Department,the State,or their authorized representatives shall have access to such records for audit purposes during > the term of this Agreement and for five(5)years following the completion date or termination of the Agreement. In °' the event that any work is subcontracted,Grantee shall similarly require each subcontractor to maintain and allow access to such records for audit purposes. Upon request of Department's Inspector General,or other authorized 4- State official,Grantee shall provide any type of information the Inspector General deems relevant to Grantee's integrity or responsibility. Such information may include,but shall not be limited to,Grantee's business or financial records,documents,or files of any type or form that refer to or relate to Agreement.The Grantee shall retain such records for the longer of: (1)three years after the expiration of the Agreement;or(2)the period required by the CL General Records Schedules maintained by the Florida Department of State(available at: CL http://dos.mv florida.com/library-archives/records-management/general-records-schedules. 0 27. Audits. 6 a. Inspector General. The Grantee understands its duty,pursuant to Section 20.055(5),F.S.,to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing. The Grantee will comply with this duty and ensure that its sub-grantees and/or subcontractors issued under this Agreement, if any, impose this < requirement,in writing,on its sub-grantees and/or subcontractors,respectively. b. Physical Access and Inspection. Department personnel shall be given access to and may observe and inspect work being performed under this Agreement,with reasonable notice and during normal business hours,including by any of the following methods: W i. Grantee shall provide access to any location or facility on which Grantee is performing work, or 2 storing or staging equipment,materials or documents; e( ii. Grantee shall permit inspection of any facility, equipment, practices, or operations required in performance of any work pursuant to this Agreement; and, m iii. Grantee shall allow and facilitate sampling and monitoring of any substances, soils, materials or parameters at any location reasonable or necessary to assure compliance with any work or legal c U requirements pursuant to this Agreement. c. Special Audit Requirements. The Grantee shall comply with the applicable provisions contained in Attachment 5, Special Audit Requirements. Each amendment that authorizes a funding increase or decrease shall include an updated copy of Exhibit 1,to Attachment 5. If Department fails to provide an updated copy of Exhibit i to include in each amendment that authorizes a funding increase or decrease, Grantee shall request one from the m Department's Grants Manager. The Grantee shall consider the type of financial assistance (federal and/or state) E identified in Attachment 5,Exhibit 1 and determine whether the terms of Federal and/or Florida Single Audit Act Requirements may further apply to lower tier transactions that may be a result of this Agreement. For federal financial assistance,Grantee shall utilize the guidance provided under 2 CFR §200.330 for determining whether the relationship represents that of a subrecipient or vendor.For State financial assistance,Grantee shall utilize the form entitled "Checklist for Nonstate Organizations Recipient/Subrecipient vs Vendor Determination" (form Attachment 1 9of11 Rev. 5/6/2020 Packet Pg. 2131 J.2.d number DFS-A2-NS) that can be found under the "Links/Forms" section appearing at the following website: htt12s:A\apl2s.fldfs.com\fsaa. d. Proof of Transactions. In addition to documentation provided to support cost reimbursement as described herein, Department may periodically request additional proof of a transaction to evaluate the appropriateness of costs to the Agreement pursuant to State guidelines (including cost allocation guidelines) and federal, if applicable. Allowable costs and uniform administrative requirements for federal programs can be found under 2 CFR 200. The Department may also request a cost allocation plan in support of its multipliers (overhead, indirect, general administrative costs, and fringe benefits). The Grantee must provide the additional proof within thirty (30)days of such request. e. No Commingling of Funds. The accounting systems for all Grantees must ensure that these funds are not commingled with funds from other agencies. Funds from each agency must be accounted for separately. Grantees are prohibited from commingling funds on either a program-by-program or a project-by-project basis. Funds specifically budgeted and/or received for one project may not be used to support another project. Where a Grantee's, or subrecipient's, accounting system cannot comply with this requirement, Grantee, or subrecipient, shall establish a system to provide adequate fund accountability for each project it has been awarded. i. If Department finds that these funds have been commingled, Department shall have the right to demand a refund,either in whole or in part,of the funds provided to Grantee under this Agreement N for non-compliance with the material terms of this Agreement. The Grantee, upon such written notification from Department shall refund, and shall forthwith pay to Department, the amount of E money demanded by Department. Interest on any refund shall be calculated based on the prevailing c rate used by the State Board of Administration. Interest shall be calculated from the date(s) the > original payment(s) are received from Department by Grantee to the date repayment is made by p Grantee to Department. ii. In the event that the Grantee recovers costs, incurred under this Agreement and reimbursed by '- Department, from another source(s), Grantee shall reimburse Department for all recovered funds originally provided under this Agreement and interest shall be charged for those recovered costs as calculated on from the date(s) the payment(s) are recovered by Grantee to the date repayment is made to Department. CL iii. Notwithstanding the requirements of this section,the above restrictions on commingling funds do not apply to agreements where payments are made purely on a cost reimbursement basis. 28. Conflict of Interest. 6 The Grantee covenants that it presently has no interest and shall not acquire any interest which would conflict in any manner or degree with the performance of services required. 29. Independent Contractor. The Grantee is an independent contractor and is not an employee or agent of Department. 30. Subcontracting. a. Unless otherwise specified in the Special Terms and Conditions, all services contracted for are to be performed solely by Grantee. 0) b. The Department may,for cause,require the replacement of any Grantee employee, subcontractor,or agent. For 2 cause,includes,but is not limited to,technical or training qualifications,quality of work,change in security status, or non-compliance with an applicable Department policy or other requirement. c. The Department may, for cause,deny access to Department's secure information or any facility by any Grantee m employee,subcontractor,or agent. d. The Department's actions under paragraphs b.or c.shall not relieve Grantee of its obligation to perform all work c CJ in compliance with the Agreement.The Grantee shall be responsible for the payment of all monies due under any subcontract.The Department shall not be liable to any subcontractor for any expenses or liabilities incurred under any subcontract and Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under any subcontract. N e. The Department will not deny Grantee's employees, subcontractors, or agents access to meetings within the 0) Department's facilities,unless the basis of Department's denial is safety or security considerations. f. The Department supports diversity in its procurement program and requests that all subcontracting opportunities afforded by this Agreement embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State. A list of minority-owned firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at(850)487-0915. g. The Grantee shall not be liable for any excess costs for a failure to perform,if the failure to perform is caused by the default of a subcontractor at any tier,and if the cause of the default is completely beyond the control of both Attachment 1 10 of 11 Rev. 5/6/2020 Packet Pg. 2132 J.2.d Grantee and the subcontractor(s),and without the fault or negligence of either,unless the subcontracted products or services were obtainable from other sources in sufficient time for Grantee to meet the required delivery schedule. 31. Guarantee of Parent Company. If Grantee is a subsidiary of another corporation or other business entity,Grantee asserts that its parent company will guarantee all of the obligations of Grantee for purposes of fulfilling the obligations of Agreement. In the event Grantee is sold during the period the Agreement is in effect, Grantee agrees that it will be a requirement of sale that the new parent company guarantee all of the obligations of Grantee. 32. Survival 0 The respective obligations of the parties,which by their nature would continue beyond the termination or expiration U of this Agreement, including without limitation, the obligations regarding confidentiality,proprietary interests, and public records,shall survive termination,cancellation,or expiration of this Agreement. o 33. Third Parties. The Department shall not be deemed to assume any liability for the acts, failures to act or negligence of Grantee,its 0 agents,servants,and employees,nor shall Grantee disclaim its own negligence to Department or any third party. This Agreement does not and is not intended to confer any rights or remedies upon any person other than the parties. If Department consents to a subcontract,Grantee will specifically disclose that this Agreement does not create any third- party rights.Further,no third parties shall rely upon any of the rights and obligations created under this Agreement. 0) 34. Severability. 0. If a court of competent jurisdiction deems any term or condition herein void or unenforceable, the other provisions c are severable to that void provision,and shall remain in full force and effect. > 35. Grantee's Employees,Subcontractors and Agents. p All Grantee employees, subcontractors, or agents performing work under the Agreement shall be properly trained technicians who meet or exceed any specified training qualifications. Upon request, Grantee shall furnish a copy of "- technical certification or other proof of qualification.All employees,subcontractors,or agents performing work under Agreement must comply with all security and administrative requirements of Department and shall comply with all controlling laws and regulations relevant to the services they are providing under the Agreement. 36. Assignment. CL The Grantee shall not sell, assign, or transfer any of its rights, duties, or obligations under the Agreement, or under CL any purchase order issued pursuant to the Agreement,without the prior written consent of Department. In the event of any assignment,Grantee remains secondarily liable forperformance of the Agreement,unless Department expressly waives such secondary liability.The Department may assign the Agreement with prior written notice to Grantee of its P intent to do so. 0. 0. 37. Execution in Counterparts and Authority to Sign. This Agreement, any amendments, and/or change orders related to the Agreement,may be executed in counterparts, each of which shall be an original and all of which shall constitute the same instrument. In accordance with the Electronic Signature Act of 1996,electronic signatures,including facsimile transmissions,may be used and shall have the same force and effect as a written signature. Each person signing this Agreement warrants that he or she is duly W authorized to do so and to bind the respective party to the Agreement. 2 0 CJ cv Attachment 1 11 of 11 Rev. 5/6/2020 Packet Pg. 2133 J.2.d STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Special Terms and Conditions AGREEMENT NO.R2111 ATTACHMENT 2 These Special Terms and Conditions shall be read together with general terms outlined in the Standard Terms and Conditions,Attachment 1.Where in conflict,these more specific terms shall apply. 1. Scope of Work. The Project funded under this Agreement is going to update data and develop policy approaches for Adaptation o Action Areas(AAAs). The Project is defined in more detail in Attachment 3,Grant Work Plan. 2. Duration. a. Reimbursement Period.The reimbursement period for this Agreement is the same as the term of the Agreement. b. Extensions.There are no extensions available for this Project. c. Service Periods.Additional service periods are not authorized under this Agreement. m 0. 3. Payment Provisions. c a. Compensation.This is a fixed price Agreement.The Grantee shall be compensated under this Agreement as > described in Attachment 3. b. Invoicing.Invoicing will occur as indicated in Attachment 3. c. Advance Pa.Advance Pay is not authorized under this Agreement. 4. Cost Eligible for Reimbursement or Matching Requirements. Reimbursement for costs or availability for costs to meet matching requirements shall be limited to the following budget categories,as defined in the Reference Guide for State Expenditures,as indicated: c- U- Reimbursement Match Category 0 ❑ ❑ Salaries/Wages 76 Overhead/Indirect/General and Administrative Costs: c ❑ ❑ a. Fringe Benefits,N/A. 0. 0. ❑ ❑ b. Indirect Costs,N/A. ❑ ❑ Contractual(Subcontractors) ❑ ❑ Travel,in accordance with Section 112,F.S. m ❑ ❑ Equipment ❑ ❑ Rental/Lease of Equipment ' ❑ ❑ Miscellaneous/Other Expenses et ❑ ❑ Land Acquisition 5. Equipment Purchase. c No Equipment purchases shall be funded under this Agreement. �? 6. Land Acquisition. N There will be no Land Acquisitions funded under this Agreement. 7. Match Requirements There is no match required on the part of the Grantee under this Agreement. 8. Insurance Requirements Required Coverage. At all times during the Agreement the Grantee,at its sole expense,shall maintain insurance coverage of such types and with such terms and limits described below. The limits of coverage under each policy maintained by the Grantee shall not be interpreted as limiting the Grantee's liability and obligations under the Attachment 2 1 of 2 Rev.9/3/19 Packet Pg. 2134 J.2.d Agreement. Grantee shall provide coverage through a self-insurance program established and operating under the laws of Florida.Additional insurance requirements for this Agreement may be required elsewhere in this Agreement,however the minimum insurance requirements applicable to this Agreement are: a. Comprehensive General Liability Insurance. The Grantee shall provide adequate comprehensive general liability insurance coverage and hold such liability insurance at all times during the Agreement.The minimum limits shall be$200,000 for each person and$300,000 per occurrence. b. Commercial Automobile Insurance. If the Grantee's duties include the use of a commercial vehicle,the Grantee shall maintain automobile c liability,bodily injury,and property damage coverage. Insuring clauses for both bodily injury and property U damage shall provide coverage on an occurrence basis.The minimum limits shall be as follows: o $200,000/300,000 Automobile Liability for Company-Owned Vehicles,if applicable 2 $200,000/300,000 Hired and Non-owned Automobile Liability Coverage c. Workers' Compensation. The Grantee shall comply with the workers' compensation requirements of Chapter 440,F.S. 0 d. Other Insurance.None. 9. Quality Assurance Requirements. 0, There are no special Quality Assurance requirements under this Agreement. c 10. Retainage. No retainage is required under this Agreement. 0 CD 11. Subcontracting. E The Grantee may subcontract work under this Agreement without the prior written consent of the Department's Grant Manager except for certain fixed-price subcontracts pursuant to this Agreement,which require prior approval. CL The Grantee shall submit a copy of the executed subcontract to the Department prior to submitting any invoices for subcontracted work. Regardless of any subcontract,the Grantee is ultimately responsible for all work to be performed under this Agreement. c 12. State-owned Land. c The work will not be performed on State-owned land. 13. Office of Policy and Budget Reporting. There are no special Office of Policy and Budget reporting requirements for this Agreement. 14. Additional Terms. None. 0 CJ cv U Attachment 2 2of2 Rev.9/3/19 Packet Pg. 2135 J.2 d STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT WORK PLAN DEP AGREEMENT NO.: R2111 ATTACHMENT 3 1. TITLE PAGE 1. PROJECT TITLE: Resilient Coastlines Program (Adaptation Action Areas) c 2. GRANTEE Contact Information: Organization Name: Monroe County Board of County Commissioners Name of Authorized Signer: Roman Gastesi Title: County Administrator Address: 1100 Simonton Street c City: Key West E Zip Code: 33040-5714 Area Code and Telephone Number: (305) 292-4644 E-mail Address: Gastesi-RomannMonroeCounty-F1.Gov 0 3. GRANT MANAGER Contact Information: Organization Name: Monroe County Board of County Commissioners CL U_ Name: Michael Roberts 0 Title: Assistant Director/Environmental Resources Address: 2798 Overseas Highway 2 City: Marathon Zip Code: 33050 Area Code and Telephone Number: (305) 289-2502 E E-mail Address: Roberts-Michaeln,MonroeCounty-F1.Gov ' eC 4. FISCAL AGENT Contact Information: Organization Name: Monroe County Board of County Commissioners E 0 Name: Tina Boan �? Title: Senior Director of Budget&Finance Address: 500 Whitehead Street City: Key West E Zip Code: 33040-5714 Area Code and Telephone Number: (305) 292-4472 E-mail Address: Boan-Tina(a),MonroeCounty-F1.Gov Attachment 3,DEP Agreement 4:R2111 1of12 Rev.9/26/2019 Packet Pg. 2136 J.2 d 5. FEID No. (a.k.a. Tax ID#): 59-6000749 Seq No. 001 6. WORK PERFORMED BY: Grantee ONLY X Subcontractor ONLY BOTH the Grantee & Sub-Contractor v, To Be Determined c 7. SUBCONTRACTORS CONTACT INFORMATION: (If applicable& known) Organization Name: TBD o Name: Title: Address: c City: 0. Zip Code: c Area Code and Telephone Number: E-mail Address: 8. PROJECT LOCATION: A. List of County(ies): Monroe County, FL 0 B. List of City(ies)/Town(s)/Village(s): 2 C. State Lands Lease Agreement Number(s): N/A Remainder of this page intentionally left blank. E m 0 cv Attachment 3,DEP Agreement#:R2111 2 of 12 Rev.9/26/2019 Packet Pg. 2137 J.2.d II. WORK PLAN 9. PROJECT SUMMARY: Monroe County will update data and develop policy approaches for Adaptation Action Areas (AAAs). This project builds upon numerous sea level rise/data collection efforts to identify vulnerabilities and supports a critical time in the County's long-term recovery process following the devastation of Category 4,hurricane Irma. The effort includes assessments of latest data and case studies for AAAs;updating vulnerability modeling;developing policy recommendations for AAAs; GIS analysis of potential AAAs; and outlining future data needs and options. The deliverables from this AAA project will inform decision-making for long-term sea level rise planning and rebuilding/recovery efforts. 0 10. PROJECT DESCRIPTION: Monroe County has complex challenges and vulnerabilities within the State of Florida. As an island chain over 100 miles long with elevations below sea level and a designated Area of Critical State Concern, the county must develop unique solutions to adapt to coastal flooding resulting from high-tide events, storm surge, and sea level rise. The recent significant storm surge from Hurricane Irma and recurrent coastal flooding make the timing of this project critical as the County's future <t environmental and economic health are inextricably linked to resiliency from both storm events and sea level rise. � The County is a leader in vulnerability planning and has been a member of the Southeast Florida Regional 0 Climate Compact since its inception in 2009.In 2016,the County adopted an Energy and Climate Element > policy directing the identification of criteria to define AAAs and the update of existing maps or creation of new maps that display potential impacts of sea-level rise for consideration in long-term planning 0 decisions. The County has also collected extensive data; completed vulnerability analyses; completed the �s 5-year GreenKeys Climate and Sustainability Action Plan; acquired countywide mobile LiDAR elevation data; and is currently completing Peril of Flood comprehensive plan amendments. CL The County's next priority is developing AAAs and associated Goals, Objectives, and Policies within the Coastal Management Element as described in a specific recommendation in the GreenKeys Climate and Sustainability Plan. Monroe County will develop AAAs using existing policy guidance, best practices, case studies,updated data, and most current approaches as a foundation for this effort. While the county has already undertaken initial vulnerability modeling assessments, other more recent initiatives warrant updating this model to serve as the basis for AAAs. The updates to the model will add the County's current mobile LiDAR elevation data; evaluate updated sea level rise projections of the C Southeast Florida Regional Climate Compact (to be released late 2019); and include outputs from the E County's two-year Countywide Roads and Stormwater Analysis with implementation plans for actual road and stormwater projects.Data will also be reviewed from the County's FEMA Community Rating System- compliant Watershed Management Plan which identified initial areas of stormwater and County facilities' future flood risk. The updated vulnerability model will be utilized to determine infrastructure and habitat impacts as well as areas of increasing vulnerability for a 2030, 2060, and 2100 sea-level rise assumption E horizon. The County's planning process will also incorporate stormwater management and social cj vulnerability analyses using best practices identified by the Center for Disease Control's (CDC) Social Vulnerability Index or other evaluation strategies identifying vulnerable populations and potential public N health risks.Further,the County will consider approaches incorporating infrastructure and public facilities; habitat and land acquisition, management or protections that restore natural shoreline features; and m development and recovery considerations. Lastly, the County is in the process of updating its Local E Mitigation Strategy and developing a Post Disaster Recovery Strategy to position itself for long-term recovery. These updated strategies will further inform the County's AAA policy framework. The confluence of all these initiatives provides an immediate critical opportunity to update the County's GreenKeys Climate and Sustainability Plan vulnerability assessment for inundation risk which can serve Attachment 3,DEP Agreement 4:R2111 3of12 Rev.9/26/2019 Packet Pg. 2138 J.2.d as a technical basis to improve resilience to coastal flooding. This comprehensive dataset is key to addressing various policy solutions within potential AAAs such as land acquisition or management, infrastructure upgrades,buyouts or resilient reconstruction and/or transportation improvements. The development of AAAs is particularly important for the county as it implements redevelopment efforts following the catastrophic Hurricane Irma as well as the numerous flood events from extreme fall and spring tides that have become a common occurrence in the community. The AAA project will provide y local decisionmakers additional tools to help reduce vulnerability as well as guide major public investments to be targeted for post-disaster funding. c 11. PROJECT NEED AND BENEFIT: A. Explain the demonstrated need, which the project addresses. The recent devastation brought to 0 Monroe County from Hurricane Irma,in addition to regular storm surge events,highlight the County's vulnerability to both flood and storm surge. The County is committed to building back stronger and more resilient and sees the adoption of AAAs as a key tool to further guide decision-making and recovery funding in the wake of this storm. With this disaster, comes the opportunity to use AAAs as part of its rebuilding strategy and address the different vulnerability challenges across various geographic areas of the County. AAAs will include resiliency policy, such as incentivizing more E resilient building standards, facilitating workforce housing or other important funding strategies based 0 on the social vulnerability index results to determine priorities for pre-disaster planning or post-disaster assistance. In a community as unique and diverse as Monroe County,AAAs and their implementation may need to be as equally diverse either through different types of AAAs or implementation policies and multiple designations. 4- Monroe County understands the importance of incorporating measures to adapt to sea level rise risk and has made commitments to adopt AAAs through several plans(Comprehensive Plan&Green Keys CL Sustainability Plan),and multiple local financial commitments in obtaining data,including this project. U_ Specifically, Policy 1502.1.4 in the Energy and Climate Element of the Monroe County - Comprehensive Plan states, "Within five years after the adoption of the 2030 Comprehensive Plan, - Monroe County shall identify proposed adaptation action areas(AAA)or similar concept to be defined by the county...In AAAs, strategies will be developed to address vulnerabilities from these effects as well as the rate of impact and available adaptation options. In conjunction with later updates to the � 2030 Comprehensive Plan,Monroe County shall update existing,or map new,potential impacts of sea level rise for consideration in long-term planning decisions." The County's GreenKeys Climate and Sustainability Plan includes Recommendation 1-31, "Develop criteria for Adaptation Action Areas and adoption in Comprehensive Plan." The County's Climate Change Advisory Committee has also m provided preliminary criteria suggestions for the development of AAAs. This scope of work precisely implements these policies as it will update existing/map new potential impacts of sea level rise for consideration in long-term planning decisions,make policy recommendations for the establishment of AAAs in the Comprehensive Plan,and create preliminary AAAs with associated goals,objectives,and policies. Without understanding specific locations of vulnerabilities, there is no basis to consider U policies that improve resilience to coastal flooding resulting from high-tide events, storm surge, flash floods, stormwater runoff, and related impacts of sea level rise. N Examples of how AAAs could be utilized include potentially "categorizing" the types of AAAs and developing specific Objectives and Policies related to the vulnerabilities within those geographic areas. As such,the County anticipates developing multiple AAAs.Concepts for different planning challenges will be parsed out; pre-mitigation planning will be focused; and a tool to target grants, recovery assistance, and prioritize capital planning and land policy will also be created. Updating the <C vulnerability analysis related to habitat transitions or impacts could assist the County in aligning land acquisition, management and restoration policies to utilize critical landscapes, such as mangroves, as Attachment 3,DEP Agreement 4:R2111 4 of 12 Rev.9/26/2019 Packet Pg. 2139 J.2.d a natural resiliency strategy. This has a dual benefit of supporting natural resource-based resilience as well as conservation and preservation. Such modeling could help establish AAAs policies that focus on habitat as a component of the County's"green infrastructure."Updated analysis using the County's new elevation data could also serve as the basis for AAAs that align with capital planning to ensure the continuity of social and governmental services after storms as well as longer-term with the impact of sea level rise and/or other social-related impacts. The strong need to take this policy step, combined with the benefit of capital and recovery planning and funding to implement projects soon, creates an opportunity to align these initiatives that can C c translate as a true case study for other communities. B. Explain how the proposed project meets the purpose of one or more of the Goals and Priorities for FRCP. The scope of work has been designed specifically to meet multiple Grant Goals and Priorities. Priority Area 2. This proposed project will meet Priority Area 2 of the Florida Resilient Coastlines Program by developing recommended AAAs with associated goals, objectives, and policies for the Conservation and Coastal Management Element of the Monroe County Comprehensive Plan and E preliminary maps for AAAs. The County will utilize work products and analysis from an updated 0 vulnerability analysis to form the basis of the AAAs. Other tools and resources to be analyzed include best practices, case studies and other locally specific data such as the County's Watershed Management Plan,developed pursuant to FEMA's Community Rating System program. Through this effort,the likely result is tailored AAAs to address the multi-faceted aspects of future County sea level CD rise decision-making including those related to infrastructure, natural systems and Hurricane Irma S recovery. CL Priority Area 3. Another primary outcome of this scope of work will be to update the County's vulnerability assessment which will provide the modeling and data to support policy development for - the establishment of AAAs. The existing vulnerability assessment used previous 2008 elevation data - available statewide. The County has since collected locally specific mobile LiDAR which will greatly enhance an updated vulnerability assessment making it more accurate for decision-making. Tools that will likely be utilized to update the County's vulnerability assessment include GIS, SLAMM and other � resources, such as HAZUS, that have already produced vulnerability outputs or can produce them within this modeling update. The vulnerability assessments can measure the impacts of sea level rise and identifying the infrastructure, habitat, and land uses that may be affected. The deliverables from this assessment will guide the County's policy recommendations.The County will also include a social m vulnerability review into the County's vulnerability assessment as well as address stormwater management systems. Priority Area 4. With this scope of work, the County will inform and engage the public, the municipalities within Monroe County, the local Climate Committee, and the other members of the U Southeast Florida Regional Climate Compact on the outcomes to support future regional collaboration efforts.This will enhance regional collaboration both within Monroe County as well as facilitate extra- jurisdictional information exchange. C. Discuss how the project is feasible and can be completed by the grant period deadline. Monroe County has taken some very important steps that make this project feasible within the time period established by the grant. County leadership has expressed its commitment through the adoption of various plans that include the development of AAAs including its GreenKeys Climate and Sustainability Plan. In 2015, the County completed an initial vulnerability analysis based on best available data at that time, which provided valuable staff experience on the type of work to be Attachment 3,DEP Agreement 4:R2111 5of12 Rev.9/26/2019 Packet Pg. 2140 J.2.d completed. The County has already updated its LiDAR elevation data and has completed other incremental analyses which can update previous modeling work rather than generating a new wholesale modeling approach. The County has also worked to refine other various datasets since its previous vulnerability work that will also assist in fast-tracking the scope of work. In addition, the County will have completed a Post-Disaster Recovery Strategy which can help identify recovery- specific issues for incorporation. By taking these important steps, the County can hit the ground running to develop preliminary designations for AAAs. D. Explain how this project is addressing social vulnerability or vulnerability of historic resources c or stormwater management systems. Due to data limitations at the time of the 2015 vulnerability assessment, the County did not address social vulnerability or stormwater management systems. The County can now utilize the Center for Disease Control's Social Vulnerability Index to ensure that the o needs of vulnerable populations are considered. It is noted, the Monroe County Climate Change Advisory Committee previously proposed criteria to be used to designate AAAs, recommending the consideration of populations affected including the number and vulnerability of the population. Further,the County recently completed its Watershed Management Plan and with this information,the County can review stormwater management systems within its vulnerability assessment. Work being undertaken in a Countywide Roads and Stormwater analysis can also be incorporated in the modelling E updates. The proposed AAAs will incorporate the updated information to develop holistic and 0 comprehensive goals, objectives, and policies to improve resilience to coastal flooding and address vulnerable population and stormwater management. 0 12. DESCRIPTION OF PROJECT OUTCOMES: CD - Outcome/Task#1: Annotated Analysis of Existing Data Resources, Best Practices and Case Studies for S the Establishment of AAAs. 1) Final Memorandum outlining existing data resources,best practices and case studies for the CL establishment of AAAs U_ Outcome/Task#2: Updated Vulnerability Assessment. c 1) Assessment of available County data and analysis of existing data resources. 2) Memorandum describing modeling strategy approach including elevation data, social a vulnerability, stormwater natural systems and recovery elements. 3) Present draft findings to County staff and refine analysis results and finalize vulnerability results including Agenda and Minutes from meeting with County staff. 4) Final Monroe County Vulnerability Assessment E Outcome/Task#3: Memorandum of Recommended Policy Alternatives for the Establishment of AAAs. 1) Draft Memorandum recommending policy alternatives for the establishment of AAAs a� 2) Present draft findings to County staff and refine analysis results and finalize vulnerability results including Agenda and Minutes from meeting with County staff. U 3) Final Memorandum recommending policy alternatives for the establishment of AAAs Outcome/Task#4: Maps, Goals, Objectives, and Policies for Preliminary AAAs `44 1) Develop Draft AAA maps series and Comprehensive Plan Goals, Objectives and Policies 2) Present draft AAA map series and goals, objectives and policies to County staff and refine analysis results including agenda and minutes from meeting with County staff. Outcome/Task#5: Public Engagement Meetings 1) Series of three (3) Public Workshops 41 in the Upper, Middle and Lower Keys with public engagement materials to present modeling results to County and the public after Outcome 2 or Attachment 3,DEP Agreement#:R2111 6 of 12 Rev.9/26/2019 Packet Pg. 2141 J.2.d 3.Minutes,sign-in sheets,agenda and presentation materials will be included.All municipalities will be invited to attend. 2) Series of three (3) Public Workshops 42 in the Upper, Middle and Lower Keys with public engagement materials to present modeling results to County and the public after Outcome 4. Minutes, sign-in sheets, agenda and presentation materials will be included. All municipalities will be invited to attend. 3) Board of County Commissioners Workshop 41 to seek policy direction with Agenda and m presentation materials after Outcome 3. Minutes, agenda and presentation materials will be included. c 4) Board of County Commissioners Workshop 42 to seek policy direction with Agenda and presentation materials after Outcome4. Minutes, agenda and presentation materials will be included. o 5) Website content will be developed. 6) Coordination will occur with the County's Public Information Officer to distribute at least 4 press releases prior to public and County Commission workshops. 0 Outcome/Task#6: Final Report with Final Work Products 1) Draft Report with model ordinance language for AAAs. E 2) Present draft report with Model Ordinance Language for AAAs to County staff and refine 0 analysis results. Agenda and Minutes from meeting with County staff. 3) Final Report with model ordinance language for AAAs. 0 13. BUDGET SUMMARY: Allowable budget categories and form of payment with the costs for this CD project are listed in the table below. S BUDGET SUMMARY BREAKDOWN Budget Categories Payment Task 1 Task 2 Task 3 Task 4 CL Salaries&Fringe Fixed Price ' $0 $0 $0 $0 Contractual Services Fixed Price $4,000 $36,000 $5,000 $16,000 c GRANT AGREEMENT;TOTAL $4,000; $36000 $5,000 $16,000 2 W Payment Grant Amount Budget Categories Task 5 Task 6 Awarded Salaries&Fringe Fixed Price $0 $0 $0 m Contractual Services* Fixed Price $6,000 $8,000 $75,000 2 GRANT AGREEMENT TOTAL $6,000 $5,000 $75,000 A. Describe how the project costs was determined: Project costs were determined by evaluating past efforts to assess vulnerability, develop policy, and review data within Monroe County to ensure that c costs are reasonable and sufficient. B. Contractual Services Selection*: Upon a selected Sub-Contractor(s) (if applicable), the Grantee will Provide a signed certification statement giving a description of the procurement process that was utilized for the selection of the sub-contractors. The description must include: 0) a. What procurement process was utilized b. Justification as to how &why you made your final selection. c. For competitively obtained Sub-Contractor also include: i. A list of all entities that you received bids/quotes from, ii. Names and addresses of those entities that provided bids/quotes, Attachment 3,DEP Agreement#:R2111 7 of 12 Rev.9/26/2019 Packet Pg. 2142 J.2.d iii. Actual amounts of the bids/quotes that were submitted. 14. PROJECT TIMELINE: All tasks are to be completed and submitted no later than the task/deliverable due date listed in the table below. Requests for any change must be submitted prior to the current task/deliverable due date listed in the project timeline. Requests are to be sent via separate email to the Department's Grant Manager,with the details of the request being made and the reason for the request. PROJECT TIMELINE Task Deliverable Task Task Title c No. Due Date Amount 1 Annotated Analysis of Existing Data Resources, Best 08/31/2020 $4 000 : Practices and Case Studies for the Establishment of AAAs. o N 2 Updated Vulnerability Assessment. 12/10/2020 $36,000 0. cu Memorandum of Recommended Policy Alternatives for the 3 Establishment of AAAs 12/18/2020 $5 000 4 Maps, Goals, Objectives, and Policies for Preliminary 02/15/2021 $16 000 AAAs 5 Public Engagement Meetings 03/19/2021 $6,000 0 6 Final Report with Model Ordinance language for AAAs 04/21/2021 $8,000 Total $75,000 l 0 CD 15. PERFORMANCE MEASURES: The Grantee will submit all deliverables for each task via one pdf S document to the Department's Grant Manager on or before the Task/Deliverable Due Date listed in the C Project Timeline. The Department's Grant Manager will review the task/deliverables to verify that they meet the specifications in the Grant Work Plan and this task description, to include any work being U_ performed by any sub-contractor(s). Upon review and written acceptance by the Department's Grant - Manager of all deliverables under this task, the Grantee may proceed with payment request submittal. - 2 16. CONSEQUENCES FOR NON-PERFORMANCE: The Department will reduce each Task Funding Amount by 5% for every day that the task/deliverable(s) is not received on the specified due date in the most recent Project Timeline, for the Agreement. Should a Change Order or Amendment be requested on the date of or after the most current task/deliverable due date, the 5% reduction of that Task Funding Amount will be imposed until the date of the requested change is received,via email by the Department. 17. PAYMENT REQUEST SCHEUDLE: Grantee may submit a request for the Task Funding Amount to be paid using the Exhibit C, after all deliverables for that task have been approved by the Department. Request(s) for payment must include the Exhibit A showing 100% completion of that task and must be submitted within 45 days of the task/deliverable due date.Please refer to the website Grants page for"How to Request Payment", and"Checklist for Requesting Payment". U Or N W Grantee may submit one request for the Grant Amount Awarded,by using the Exhibit C, after the project is 100% completed. The request for the Grant Amount Awarded, must include an Exhibit A showing 100% completion for all tasks, and must be submitted within 45 days of the last task/deliverable due date. 18. FUNDING SOURCE: Grantee agrees to include on all publications, printed reports, audiovisuals (including videos, slides, and websites except that unless required under special terms of this Agreement, this requirement does not apply to audiovisuals produced as research instruments or for documenting Attachment 3,DEP Agreement 4:R2111 8 of 12 Rev.9/26/2019 Packet Pg. 2143 J.2.d experimentation or findings and which are not intended for presentation to the general public) or similar materials must include the DEP logo (which can be found on the Department's website at https://floridadep.gov/resilience or by contacting the Department's Grant Manager for a copy) and the following statement on, the following language. "This work was funded in part through a grant agreement from the Florida Department of Environmental Protection, Florida Resilient Coastlines Program, by a grant provided by the Office of Resilience and m Coastal Protection. The views, statements, findings, conclusions and recommendations expressed herein are those of the author(s) and do not necessarily reflect the views of the State of Florida or any of its c subagencies." The next printed line shall identify the month and year of the publication. o III. TASKS& DELIVERABLES c Task#1 A. Title: Annotated Analysis of Existing Data Resources, Best Practices and Case Studies for the 0 Establishment of AAAs. > B. Goal: Document numerous approaches to developing AAAs in Florida and other states to determine best practices for AAA development. C. Description: Several local governments have already undertaken efforts to designate AAAs to fit localized priorities. Some local governments have designated wholesale geographic areas within their CL community broadly as an AAA, while others have created independent project-oriented approaches. As an Area of Critical State Concern, Monroe County is likely to have unique issues in addressing its AAAs that will include consideration of elements related to the built and natural environment, as well 6 as recovery efforts due to Hurricane Irma. The County can learn from the AAAs establishment work 0 done by other County and municipal jurisdictions across the state. The County can also look outside of Florida at best practices and approaches like AAAs, such as Resiliency Districts, that garner policy and financial prioritization in local government decision-making as an adaptation strategy. D. Deliverables: The Grantee will submit all deliverables for each task via one pdf document to the m Department's Grant Manager on or before the Task/Deliverable Due Date listed in the Project Timeline. 1) Final Memorandum Outlining Existing Data Resources, Best Practices and Case Studies for the Establishment of AAAs m Task#2 c A. Title: Updated Vulnerability Assessment N B. Goal: Update the County's GreenKeys Climate and Sustainability Vulnerability Assessment which C will provide the modeling and data to support policy development for the establishment of AAAs. E C. Description: The County will update its vulnerability assessment utilizing new elevation data, updated sea level rise projections, shoreline information, capital project data, social vulnerability index, and stormwater management data. The updated vulnerability modeling with new elevation data will be used to determine infrastructure and habitat impacts as well as areas of increasing vulnerability Attachment 3,DEP Agreement#:R2111 9 of 12 Rev.9/26/2019 Packet Pg. 2144 J.2.d for a 2030, 2060, and 2100 sea level rise assumption horizon. The County's analysis will also incorporate an analysis stormwater management and social vulnerability using best practices such as the Center for Disease Control's Social Vulnerability Index or other evaluation strategy (identifying vulnerable populations and potential public health risks). Monroe County has made a long-term commitment to the development of its GreenKeys Climate and Sustainability Plan,recognizing data gaps and developing more refined data for decision-making. The m County has built datasets related to stormwater structures, roads, habitat and habitat transitions, County, and critical facilities.Having secured more accurate elevation data,the County will update its c Vulnerability Assessment to develop a policy framework for addressing multiple priorities: infrastructure/services, habitat and recovery. Based on this updated data-assessment, the County will develop policy approaches for the designation of AAAs. o D. Deliverable(s): The Grantee will submit all deliverables for each task via one pdf document to the Department's Grant Manager on or before the Task/Deliverable Due Date listed in the Project Timeline. 1) Copy of the current GreenKeys Climate and Sustainability Plan. 2) Assessment of available County data and analysis of existing data resources. E 3) Memorandum describing modeling strategy approach including elevation data, social 0 vulnerability, stormwater,natural systems, and recovery elements. > 4) Copies of workshop/meeting announcements/advertisements p 5) Agendas and sign-in sheets from each workshop/meeting,indicating location, date, and time of workshop/meeting 6) Presentation(s) from each workshop/meeting 7) Brief summary report from each workshop/meeting including attendee input and workshop/meeting outcomes CL 8) Any materials created at each workshop/meeting (as applicable) 9) Finalized Vulnerability Assessment 76 Task#3 > 2 A. Title: Memorandum of Recommended Policy Alternatives for the Establishment of AAAs r9 B. Goal: This Task seeks to develop policy alternatives for consideration by, and input from, the Board of County Commissioners to establish AAAs. E C. Description: Understanding that the County has a unique geography with an equally unique system CD C of growth management regulations, the County views AAAs as a critical policy tool to address vulnerable areas through policy and financial investments that will strengthen its natural resources, m housing,regional economy, and overall tax base as impacts from climate change increase over time. E 0 It is critical natural resources and development regulations contemplate different types of AAAs or policies to implement different sets of goals. This deliverable will explore those options,informed by the deliverables from Tasks 1 and 2, and include options for the County to consider in establishing AAAs. One approach may be to create different types of designations such as those geared towards natural resource protections as a resiliency strategy. Another category may include infrastructure and 03 services for infrastructure planning as well as the vulnerability assessment regarding at risk County facilities or critical infrastructure, such as hospitals or other human services. This aspect could also be supported by the social vulnerability index tool contemplated to be utilized in this scope of work. Finally,this effort could support funding sources,rebuilding policies, and acquisition that implements post-Irma recovery. Attachment 3,DEP Agreement#:R2111 10 of 12 Rev.9/26/2019 Packet Pg. 2145 J.2.d D. Deliverables: The Grantee will submit all deliverables for each task via one pdf document to the Department's Grant Manager on or before the Task/Deliverable Due Date listed in the Project Timeline. 1) Draft Memorandum of Recommended Policy Alternatives for the Establishment of AAAs 2) Agenda, sign-in sheet, presentations, and minutes from presentation of draft findings to County staff including the results of refining analysis results and finalizing vulnerability m results 3) Final Memorandum of Recommended Policy Alternatives for the Establishment of AAAs c Task#4 A. Title: Maps, Goals, Objectives and Policies for Preliminary AAAs B. Goal: This task will use the recommended policy alternatives for the establishment of AAAs and graphically depict these areas for public review and comment. C. Description: The County will first work to visually depict Maps of the AAAs informed by the policy E direction developed and provided in Task 3. As a companion to the Map series, the Goals, Objectives 0 and Policies will be developed to support the designation of AAAs for internal review and consideration by the Board of County Commissioners in Task 6. The scope of the Map series will be defined by the best practices research from Task 1,the Vulnerability Assessment in Task 2 and Policy direction from the Board of County Commissioners in Task 3. The AAAs maps may include - CD substantial parts of the County or be more narrowly tailored to address location-specific issues. Goals, S le Objectives and Policies will clearly be tailored to address the unique priorities within those designations. a. D. Deliverable(s): The Grantee will submit all deliverables for each task via one pdf document to the Department's Grant Manager on or before the Task/Deliverable Due Date listed in the Project 0 Timeline. c 1) Draft AAA Maps Series and Goals, Objectives and Policies 2) Agenda, sign-in sheet,presentations, and minutes from presentation of draft AAA t Map Series and Goals, Objectives and Policies to County staff including results of refining analysis results E Task#5 A. Title: Public Engagement Meetings m B. Goal: This task ensures there is public participation in the review and development of AAAs. 0 C. Description: The County is committed to making documents, reports, studies, and agendas readily available for public viewing (at County offices and County website) and to providing presentation at N public workshops,public work sessions, and public meetings on the work completed to develop policy alternatives to establish AAAs and associated maps. The County's geography being over 100 miles in length requires public meetings in multiple locations to ensure all public participants have the ability E to attend and participate in a location relatively close to their property.A series of 3 public workshops U will be held in the Upper, Middle, and Lower Keys to present modeling results following Task 2. A second series of 3 public workshops will be held in the Upper, Middle, and Lower Keys to present modeling results following Task 4. Workshops with the Monroe County Board of County Commissioners will be held following Tasks 3 and 4 to seek policy direction. Attachment 3,DEP Agreement#:R2111 11 of 12 Rev.9/26/2019 Packet Pg. 2146 J.2.d D. Deliverables: The Grantee will submit all deliverables for each task via one pdf document to the Department's Grant Manager on or before the Task/Deliverable Due Date listed in the Project Timeline. 1) Copies of announcements/advertisements/press releases for all workshops/meetings 2) Agendas and sign-in sheets from each workshop indicating location, date, and time of workshop/meeting y 3) Presentation(s) and public engagement materials from each workshop/meeting 4) Brief summary report from each workshop/meeting including attendee input, minutes,votes, c and/or workshop/meeting outcomes 5) URL for website content that was developed Task#6 A. Title: Final Report with Model Ordinance language for AAAs c B. Goal: This task will develop the final recommended Goals, Objectives, and Policies for the Coastal Management Element of the Monroe County Comprehensive Plan and AAAs map series. E c C. Description: The County will review all work deliverables and public comment as well as BOCC direction to finalize comprehensive plan amendment language for AAAs. The goal is to process the final amendment package through the County's comprehensive plan amendment process for BOCC transmittal and adoption after the grant scope of work is completed. D. Deliverables: The Grantee will submit all deliverables for each task via one pdf document to the Department's Grant Manager on or before the Task/Deliverable Due Date listed in the Project CL Timeline. 1) Draft Report with Model Ordinance Language for AAAs. - 2) Agenda, sign-in sheets, presentation, and minutes from presentation of Model Ordinance 6 Language for AAA to County staff for refining analysis and results. 0 3) Any materials created at each workshop/meeting (as applicable) a. Final report with Model Ordinance Language for AAAs et r9 0 cv Attachment 3,DEP Agreement#:R2111 12 of 12 Rev.9/26/2019 Packet Pg. 2147 J.2.d STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Public Records Requirements Attachment 4 1. Public Records. a. If the Agreement exceeds $35,000.00, and if Grantee is acting on behalf of Department in its performance of services under the Agreement, Grantee must allow public access to all documents,papers, letters, or other material,regardless of the physical form, characteristics, or means of transmission, made or received by Grantee in conjunction with the eC Agreement(Public Records),unless the Public Records are exempt from section 24(a)of Article I of the Florida 0 Constitution or section 119.07(1), F.S. b. The Department may unilaterally terminate the Agreement if Grantee refuses to allow public access to Public Records as required by law. 2. Additional Public Records Duties of Section 119.0701,F.S.,If Applicable. For the purposes of this paragraph, the term "contract"means the "Agreement." If Grantee is a"contractor" as defined in section 119.0701(1)(a), F.S., the following provisions apply and the contractor shall: et a. Keep and maintain Public Records required by Department to perform the service. b. Upon request,provide Department with a copy of requested Public Records or allow the Public Records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119,F.S., or as otherwise provided by law. 0 c. A contractor who fails to provide the Public Records to Department within a reasonable time may be subject to > penalties under section 119.10, F.S. d. Ensure that Public Records that are exempt or confidential and exempt from Public Records disclosure requirements 0 are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the Public Records to Department. le e. Upon completion of the contract, transfer, at no cost,to Department all Public Records in possession of the contractor 2 or keep and maintain Public Records required by Department to perform the service. If the contractor transfers all CL Public Records to Department upon completion of the contract, the contractor shall destroy any duplicate Public Records that are exempt or confidential and exempt from Public Records disclosure requirements. If the contractor keeps and maintains Public Records upon completion of the contract, the contractor shall meet all applicable - requirements for retaining Public Records.All Public Records stored electronically must be provided to Department, 0 upon request from Department's custodian of Public Records,in a format specified by Department as compatible with the information technology systems of Department. These formatting requirements are satisfied by using the data et formats as authorized in the contract or Microsoft Word, Outlook, Adobe, or Excel, and any software formats the contractor is authorized to access. f. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF E CHAPTER 119, F.S., TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT, CONTACT THE DEPARTMENT'S CUSTODIAN OF PUBLIC RECORDS AT: Telephone: (850) 245-2118 0 Email: public.scrviccs(jrfloridadc .gov �? Mailing Address: Department of Environmental Protection ATTN: Office of Ombudsman and Public Services Public Records Request 3900 Commonwealth Boulevard, MS 49 Tallahassee, Florida 32399 Attachment 4 1ofi Rev.4/27/2018 Packet Pg. 2148 J.2.d STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Special Audit Requirements (State and Federal Financial Assistance) Attachment 5 m The administration of resources awarded by the Department of Environmental Protection(which may be referred to as the 'Department", 'DEP", "FDEP"or "Grantor", or other name in the agreement)to the recipient(which may be referred to as the "Recipient", "Grantee"or other name in the agreement) may be subject to audits and/or monitoring by the Department of Environmental Protection,as described in this attachment. o MONITORING In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit Requirements, and Section 215.97, F.S., as revised (see "AUDITS"below), monitoring procedures may include,but not be limited to, on-site visits by DEP Department staff, limited scope audits as defined by 2 CFR 200.425, or other procedures. By entering into this Agreement,the recipient agrees to comply and cooperate with any monitoring procedures/processes E deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental 0. c Protection determines that a limited scope audit of the recipient is appropriate,the recipient agrees to comply with any W additional instructions provided by the Department to the recipient regarding such audit.The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer(CFO)or Auditor General. 0 AUDITS PART I:FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in 2 CFR - §200.330 76 1. A recipient that expends$750,000 or more in Federal awards in its fiscal year,must have a single or program- c specific audit conducted in accordance with the provisions of 2 CFR Part 200,Subpart F.EXHIBIT 1 to this Attachment indicates Federal funds awarded through the Department of Environmental Protection by this �-- Agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources of federal awards, including federal resources received from the Department of Environmental Protection. The determination of amounts of federal awards expended should be in accordance with the guidelines established in 2 CFR 200.502-503.An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR Part 200.514 will meet the requirements of this part. CD 2. For the audit requirements addressed in Part I,paragraph 1,the recipient shall fulfill the requirements relative m to auditee responsibilities as provided in 2 CFR 200.508-512. 0 0 3. A recipient that expends less than$750,00 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F-Audit Requirements. If the recipient expends less than$750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F-Audit Requirements,the cost of the audit must be paid from non-federal resources (i.e., the cost of such an audit mist be paid from recipient resources m obtained from other federal entities. 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance(CFDA)via the internet at www.cfda.gov et Attachment 5 1 of 6 BGS-DEP 55-215 revised 7/2019 Packet Pg. 2149 J.2.d PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2),Florida Statutes. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017, and thereafter), the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, F.S.; Rule Chapter 691-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. 0 EXHIBIT 1 to this form lists the state financial assistance awarded through the Department of Environmental U Protection by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance,including state financial assistance received o from the Department of Environmental Protection, other state agencies, and other nonstate entities. State M financial assistance does not include federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. e( 2. In connection with the audit requirements addressed in Part II,paragraph 1;the recipient shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a m financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local E 0. governmental entities)or 10.650(nonprofit and for-profit organizations),Rules of the Auditor General. c 3. If the recipient expends less than$750,000 in state financial assistance in its fiscal year(for fiscal year ending June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes,is not required. In the event that the recipient expends less than$750,000 in state financial 4- assistance in its fiscal year,and elects to have an audit conducted in accordance with the provisions of Section 215.97,Florida Statutes,the cost of the audit must be paid from the non-state entity's resources(i.e.,the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). CL 4. For information regarding the Florida Catalog of State Financial Assistance(CSFA),a recipient should access the Florida Single Audit Act website located at hops://apl2s.fldfs.com/fsaa for assistance. In addition to the 0 above websites, the following websites may be accessed for information: Legislature's Website at 76 http://www.leg.state.fl.us/Welcome/index.efm, State of Florida's website at htip://www.myflorida.com/, Department of Financial Services' Website at htlp://www.fldfs.com/and the Auditor General's Website at htlp://www.lilyflorida.colii/,tudgeli/. t PART III: OTHER AUDIT REQUIREMENTS W (NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity 2 that are solely a matter of that State awarding entity's policy(i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or State audit requirements). pursuant to Section 215.97(8),Florida Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for funding the full cost of such additional audits.) 0 U PART IV:REPORT SUBMISSION cv 1. Copies of reporting packages for audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit Requirements,and required by PART I of this form shall be submitted,when required by 2 CFR 200.512,by 0) or on behalf of the recipient directly to the Federal Audit Clearinghouse(FAC)as provided in 2 CFR 200.36 and 200.512 A. The Federal Audit Clearinghouse designated in 2 CFR §200.501(a)(the number of copies required by 2 CFR §200.501(a)should be submitted to the Federal Audit Clearinghouse),at the following address: Attachment 5 2of6 BGS-DEP 55-215 revised 7/2019 Packet Pg. 2150 J.2.d By Mail: Federal Audit Clearinghouse Bureau of the Census 1201 East loth Street _ Jeffersonville,IN 47132 Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1, 2008,must be submitted using the Federal Clearinghouse's Internet Data Entry System which can be found athttp://harvester.census.gov/facweb/ i 2. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on o behalf of the recipient directly to each of the following: A. The Department of Environmental Protection at one of the following addresses: 0 By Mail: �. Audit Director Florida Department of Environmental Protection E Office of Inspector General,MS 40 c 3900 Commonwealth Boulevard > Tallahassee,Florida 32399-3000 0 Electronically: FDEP SingleAudit(c�,.dep.state.fl.us B. The Auditor General's Office at the following address: CL Auditor General Local Government Audits/342 0 Claude Pepper Building,Room 401 76 111 West Madison Street c Tallahassee,Florida 32399-1450 e( The Auditor General's website(htlp://fltuditor.gov/)provides instructions for filing an electronic copy of a financial reporting package. m 3. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or on behalf of the recipient directly to the Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of Inspector General,MS 40 c U 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 N Electronically: FDEP SingleAudit(c�,.dep.state.fl.us ai 4. Any reports, management letters, or other information required to be submitted to the Department of Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97, F.S., and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),Rules of the Auditor General,as applicable. Attachment 5 3of6 BGS-DEP 55-215 revised 7/2019 Packet Pg. 2151 J.2.d 5. Recipients,when submitting financial reporting packages to the Department of Environmental Protection for audits done in accordance with 2 CFR 200, Subpart F-Audit Requirements, or Chapters 10.550 (local governmental entities) and 10.650 (non and for-profit organizations), Rules of the Auditor General, should indicate the date and the reporting package was delivered to the recipient correspondence accompanying the reporting package. PART V:RECORD RETENTION c The recipient shall retain sufficient records demonstrating its compliance with the terms of the award and this i Agreement for a period of five (5) years from the date the audit report is issued, and shall allow the Department of < Environmental Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon g request.The recipient shall ensure that audit working papers are made available to the Department of Environmental M Protection,or its designee, Chief Financial Officer,or Auditor General upon request for a period of three (3)years from the date the audit report is issued,unless extended in writing by the Department of Environmental Protection. e( 0 c 0 CL 2 r9 0 CJ cv U Attachment 5 4of6 BGS-DEP 55-215 revised 7/2019 Packet Pg. 2152 uoge4depV jO 4uewdolOAGa JOB BUIMUBJ 10 ' nOa ) £-4uewoo 4oldwo -L L LZ :4u9wgoe44 C4 N is a+ v `ZII 0 E 0 Z o � O � 0 O � � w � p� U O U I U � •� o v U v W W W `� GJ 14) O O v 14) W N "Q � 0. •� U •� U U d � uoge4depV jO 4uewdolOAGa JOB BUIMUBJ 10 ' nOa ) £-4uewoo 4oldwo -L L LZ :4u9wgoe44 C4 N is ct In U In 0. N N •m .0 I In lull Z15 o55Qj .� o 0 0 Q ° Qj to Qj Qj u to oCj w Qj It Ci ao o � a CU O CC y U �O Q � O o o � to to o 14 N ? QjQj O 'm •� •m ° � � s.� � �, � viw U V Q � 15 d N SUi O SUi Z M Z `' �' �.•, o Q U U N In Qt ;ao a rO rO O Q 'C � 3 � � 3 y •� y � �� � o � � � G° -o 0 ow In Qj � q p p 0 P, u 0 o e e � o o �i � oA d' � on CQ �� �i ;,a oA d' .an � ;� oA CQ •H � � � � � � J.2.d STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION PROGRAM-SPECIFIC REQUIREMENTS FOR THE FLORIDA RESILIENT COASTLINES PROGRAM ATTACHMENT 6 1. Permits.The Grantee acknowledges that receipt of this grant does not imply nor guarantee that a federal,state or local permit will be issued for a particular activity.The Grantee agrees to ensure that all necessary permits are obtained prior to implementation of any grant-funded activity that may fall under applicable federal,state or local laws. et Further,the Grantee shall abide by all terms and conditions of each applicable permit for any grant-funded activity. Upon request the Grantee must provide a copy of acquired and approved permits for the project. 2. Ineligibility.If the Grantee fails to perform in accordance with the terms and conditions set forth in this Agreement; Attachment 3,Grant Work Plan; and all other attachments and exhibits,the Grantee shall be ineligible to be 0 considered for funding under the Florida Resilient Coastlines Program for two(2)consecutive funding cycles.The Department shall make its determination of ineligibility within thirty(30)days of the Agreement end date and m notify the Grantee in writing if determined ineligible. 0 3. The Department reserves the right to reduce any fixed priced line item payment in the Agreement,Attachment 3, Grant Work Plan,where in the actual costs incurred are more than 5%less than the original budgeted fixed price value set forth in this Agreement. 4. Additional Documentation for Contractual Costs.In addition to the documentation requirements in paragraph 11, Subcontracting,Attachment 2,and,paragraph 9.c. Contractual Costs(Subcontractors),Attachment 1,Grantee shall provide the following for or all sub-contractual agreements that the Grantee executes for this project: U_ a. A valid link or documentation that outlines their entity's procurement processes that is required in c 76 Attachment 1,paragraph 9.c. > b. A signed certification statement by the Grantee's designated grant manager,indicating the procurement 2 process that was utilized per their entities' policies and procedures,for all sub-contractors.The certification must include a listing of all sub-contractor quotes/bids amounts,with the company name, address,and the details of how/why they made their determinations for those sub-contractors that were c� selected and utilized for this Agreement. 5. The following replaces paragraph 8.Payment g.Final Payment Request,Attachment 1, Standard Terms and Conditions: e( a. Final Payment Request.A final payment request must be submitted to the Department no later than fifteen (15)days following the completion of the project or the expiration date of the Agreement to ensure the a. availability of funds for payment,which ever date comes first. E 0 CJ 6. The following replaces paragraph 10, Status Reports,Attachment 1, Standard Terms and Conditions: cv a. Status Reports.The Department may require the Grantee to submit the status report on Exhibit A,Progress Report Form,to the Department's Grant Manager,with every task completion,and submittal of deliverables.The Exhibit A,Progress Report Form,must include a description of the work performed during the reporting period, 03 problems encountered,problem resolutions,scheduled updates,proposed work for the next reporting period,and the percentage of the work that has been completed to date. b. Quarterly Reports.The Grantee shall submit status reports quarterly on Exhibit A,Progress Report Form,to Department's Grant Manager describing the work performed during the reporting period,problems encountered, problem resolutions,scheduled updates,proposed work for the next reporting period,and the percentage of the work that has been completed to date.Quarterly status reports are due no later than five(5)days following the Attachment 6 Page 1 of 2 Rev.7/7/2020 Packet Pg. 2155 J.2.d completion of the quarterly reporting period.For the purposes of this reporting requirement,the quarterly reporting periods end on March 31,June 30, September 30 and December 31.The Department will review required reports submitted by Grantee within thirty(30)days. c. Final Project Report.The Grantee shall submit Exhibit F,Final Project Report Form,prior to requesting final payment.The Final Project Report may be submitted in lieu of the final Quarterly Report described above,only in instances where the next quarterly report falls after the project completiondate. y 7. Attachment 3,Grant Work Plan, 15.Performance Measures shall require that all deliverables and reports submitted to DEP will be Americans with Disabilities Act(ADA)also known as 508 Compliant,in all formats provided. r_ c 8. Copyright.Patent and Trademark.The Department reserves a royalty-free,nonexclusive,and irrevocable license to reproduce,publish or otherwise use,and to authorize others to use,for state government purposes. r_ a. The copyright in any work developed under this Agreement. b. Any rights or copyright to which the Grantee or subcontractor purchases ownership with grant support. 9. Grant funds may not be used to support ongoing efforts to comply with legal requirements,including permit conditions, mitigation and settlement agreements. m 0. c 0 CL 2 r9 CD 2 0 CJ cv U Attachment 6 Page 2 of 2 Rev.7/7/2020 Packet Pg. 2156 J.2.d DEPARTMENT OF ENVIRONMENTAL PROTECTION Progress Report Form Exhibit A DEP Agreement No.: R2111 Grantee Name: Monroe County BOCC Grantee Address: 1100 Simonton Street, Key West, FL 33040 C Grantee's Grant Manager: I Michael Roberts Telephone No.: 305-289-2502 Project Title: Resilient Coastlines Pro ram Reporting Period: (MM/DD/YYYY— Report Type: I Quarterly MM/DD/YYYY) (Select only one) I Status Update INSTRUCTIONS: Provide the following information for all tasks and deliverables identified in the Grant Work Plan: a summary of project accomplishments for the reporting period; a comparison of actual c accomplishments to goals for the period; if goals were not met,provide reasons why;provide an update on the estimated time for completion of the task and an explanation for any anticipated delays and identify by 0, task; indicate the percentage of the task that has been completed to date. NOTE: Use as many pages as necessary to cover all tasks in the Grant Work Plan. > The followine format should be followed: Task 1: Progress for this reporting period: Identify any delays or problems encountered: CL Percentage of task completed: c 0 Task 2: Progress for this reporting period: Identify any delays or problems encountered: Percentage of task completed: m This report is submitted in accordance with the reporting requirements of DEP Agreement No. R2111 and accurately reflects the activities associated with the project. 0 Signature of Grantee's Grant Manager Date `44 Exhibit A,DEP Agreement#:R2111 lofi Rev.5/30/2017 Packet Pg. 2157 J.2.d EXHIBIT C PAYMENT REQUEST SUMMARY FORM DEP Agreement No. R2111 Payment Request No. Request Date: Grantee's Grant Manager Name: Michael Roberts Monroe County BOCC Grantee Name&Mailing m A 500 Whitehead Street Address for Payment: Key West,FL 33040-5714 0 Task No(s). Total Task Amount(s) Requested: " Performance Period-Date Range: GRANT EXPENDITURES SUMMARY SECTION CATEGORY OF BUDGETED AMOUNT OF PAYMENTS REMAINING EXPENDITURE AMOUNT THIS REQUEST RECEIVED AMOUNT (As authorized) 0. Salaries/Wages $ - m Fringe Benefits $ - Indirect Cost $ - Contractual $ _ u' (Subcontractors) a Fixed Price a TOTALS $ - $ - $ - $ - .- M GRANTEE CERTIFICATION E m 1. The disbursement amount requested is for allowable costs for the project described in Attachment 3 of the Agreement. m �C 2. All costs included in the amount requested have been satisfactorily performed,received, and applied toward completing the project; such costs are documented by invoices or other appropriate documentation as required in the E Agreement. O C5 3. The Grantee has paid such costs under the terms and provisions of contracts relating directly to the project; and the Grantee is not in default of any terms or provisions of the contracts. C14 m E Grantee's Grant Manager's Signature Grantee's Fiscal Agent Signature U Print Name Print Name Telephone Number Telephone Number R2111 - Exhibit C Page 1 Packet Pg.2158 J.2.d R2111-Exhibit C DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA RESILIENT COASTLINES PROGRAM INSTRUCTIONS FOR COMPLETING EXHIBIT C DEP AGREEMENT NO.: This is the number on your grant agreement that starts with R####. PAYMENT REQUEST NO.: This is the number of your payment request,not the quarter number. w REQUEST DATE: This is the date you are submitting the report to DEP. d L GRANTEE'S GRANT MANAGER: This is the person identified as grant manager in the grant agreement. B c GRANTEE: Enter the name of the grantee's agency. 2 MAILING ADDRESS: Enter the address to which you want the state warrant(payment)sent. B TASK NO.: Enter the number of the TASK for which you are requesting payment. NOTE:More than on task may be submitted for a payment request. However,Part II and Part III REQUIRE a separate table for each task requesting payment for. TOTAL AMOUNT REQUESTED: This should match the amount on the"TOTAL AMOUNT" line for the`AMOUNT OF THIS B w- CLAIM"column. PERFORMANCE PERIOD-Date Range: This is the beginning and ending date of the reporting period requesting reimbursement d for. NOTE:This date can not be before the Grant Execution Date,nor after the Grant End Date. C, d GRANT EXPENDITURES SUMMARY SECTION: Enter the total amount budgeted as approved in Attachment 3 in the "BUDGETED AMOUNT" line. 0 Enter the amount of this request as approved in Attachment 3 in the "AMOUNT OF THIS REQUEST" line. 0 Enter the total cumulative amount of this request and all previous payments on the"PAYMENTS RECEIVED"line. The amount for the"REMAINING AMOUNT"line,will automatically calculate and populate. c. u_ "AMOUNT OF THIS REQUEST"COLUMN: Enter the amount that was paid out for all listed tasks during the invoice period for W which you are requesting reimbursement. 0 Iii This must be by budget category as in the currently approved budget in Attachment 3(Project Work Plan),or amendment of your grant > 2 Agreement. c. c. Do not claim expenses in a budget category that does not have an approved budget. B Do not claim items that are not specifically identified in the current Budget section of Attachment 3. "? NOTE: Shaded areas in tables are auto calculated,and are indicated with E GRANTEE CERTIFICATION: Must have the original signature of both the Grantee's Grant Manager and the Grantee's Fiscal Agent as identified in the grant agreement. CL B d REQUIRED BACK-UP DOCUMENTATION FOR EACH TASK REQUESTING PAYMENT FOR: E Completed all parts of Exhibit C showing requested funds for payment-Parts II&III Not required for Fixed Price Agreements. t NOTE. farts II& III have are erainple line entered in the table. Kit inar-delete this line of teed ow in copied tables for additional tasks. Completed Exhibit A(Progress Report)showing requested task to be 100%completed,for requested funds. Copies of all invoices to the Grantee. d Proof of Payment(Copies of canceled checks,front and back,Bank Statement,or EFT verification)-Not required for Fixed Price Agreements. «_ If a sub-contractor was used for any work on the project,a copy of the signed agreement between the sub-contractor and Grantee must be B submitted to DEP before payments will be processed. Other supporting documentation,as needed. Exhibit C-Instructions Packet Pg.2159 (seeiV uoi;oV uoi;e;depV}o;uawdolana®JOI 6ulMUBJ dJN}o IBAOiddV) £-;uawaaAV a;aldwoo- LZN :;ua yoe};V Q T N; N 6) IL d Y U R0cm �� a C +0+ . O p y ;R ' Ez , Q c� in N V N R N D w > v m o a c 0 IL 3 u u V i d � O O V D O N � � U C y � R a 'gyp Y D C7 c, O N E V Q U ..� u —>' auo a o 7 M 2 W > O c o u _ Y > o L x Q C O V p W o L a v v O;E to r i y C > 7 N V � O C O z c U u vi `� Y Y c E oY r SO O Z N -6 UO U N o E v v m v v Y a a > E ° O c ' ran ? -0 w c� o o a a y v O M Q zs a v v Y a V u � � u C? Y 0 _0 o m E EE U Y C7 R C0 C i im' N z G! -Q � a v o .f6 6 2 O is+ R `07 s+ � O R C u..1 u -MO O Y L a 0 E y mu 73 y h v mmm v r y L7. 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O Qm c E c y :� v m m v m m a, o x Y �+ m c' sn c 6c\i Q o E m 3 c w v 0 c c J _ o m v v o m o m o c O Y O a O v a a c u c u c co E E m i E m i E m 'a °c m i ° v a a v rs, rx, C m ZZ T C O O O O O O m L m m toC, y z z ° Q 3 O 0 .t, ami ami 0 U c c c E v `a a L ol m ° E E o E o u u N O 0 S� ttJ ttJ O c73 m v v v o 0 0 0 0 0 4 u u C u o ° c CLU 2? a = N o o U Q M M ti I IS.1 IS.1 Li.1 J.2.d EXHIBIT F DEP AGREEMENT NO.R2111 Resilient Coastlines Program m Monroe County Board of County Commissioners e Final Project Report c m 0. c VEPARr iV r2� CL Il �l{,u ..... b.}lrt.tr 4- TAL 0 r9 0 CJ r r r N This report funded in part,through a grant agreement from the Florida Department of Environmental Protection. The views,statements,findings,conclusions and recommendations expressed herein are those of the author(s)and do not necessarily reflect the views of the State of Florida or any of its subagencies. Month&y°ever° Exhibit F,DEP Agreement#:R2111 i of 4 Rev.3/11/2019 Packet Pg. 2162 J.2.d Final Project Report Resilient Coastlines Program Executive Summary c c 0. c 0 CL CD 0 Methodology0. 0' r9 CD 0 CJ cv Outcome E u Exhibit F,DEP Agreement#:R2111 2of4 Rev.3/11/2019 Packet Pg. 2163 J.2.d c c 0. c Further Recommendations > 0 CL CD 0 0. 0. r9 REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 0 CJ cv u Exhibit F,DEP Agreement#:R2111 3 of 4 Rev.3/11/2019 Packet Pg. 2164 J.2.d INSTRUCTIONS FOR COMPLETING ATTACHMENT F FINAL PROJECT REPORT FORM DEP AGREEMENT NO.: This is the number on your grant agreement that starts with R####. GRANTEE NAME: Enter the name of the grantee's agency. PROJECT TITLE: Enter the Title shown on the first page of the grant agreement. MONTH&YEAR: Enter month and year of publication. The Final Project Report must contain the following sections: Executive Summary, Methodology, Outcome and Further Recommendations. The Final Project Report must comply with the publication requirements in the Grant Agreement.Please limit final project report to no more than five pages. One electronic copy shall be submitted to the Department's Grant Manager, for approval. Final payment will be held until receipt and approval of the Final Project Report. Questions regarding completion of the Final Project Report should be directed to the Department's Grant Manager,identified in paragraph 18 of this Agreement. 0 0 REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 0 2 0. 0. r9 0) 2 0 cv Exhibit F,DEP Agreement#:R2111 4of4 Rev.3/11/2019 Packet Pg. 2165 DEPAR ® Florida Department of Environmental Protection t�r z EXHIBIT G `,� PHOTOGRAPHER RELEASE FORM TAL YS FOR PHOTOGRAPHS,VIDEOS,AUDIO RECORDINGS AND ARTWORKS DEP AGREEMENT No. R2111 RELEASE FORM FOR PHOTOGRAPHS,VIDEOS,AUDIO RECORDINGS AND ARTWORKS Owner/Submitter's Name c Address City State Zip Phone Number: ( ) Email: License and Indemnification 0. I certify that I am the owner of the photograph(s), video(s), audio recording(s) and/or art work(s) being c submitted and am 18 years of age or older. > I hereby grant to the Florida Department of Environmental Protection the royalty-free and non-exclusive 0 right to distribute,publish and use the photograph(s),video(s),audio recording(s)and art work(s)submitted herewith("the Work")to promote the Florida Department of Environmental Protection.Uses may include, but are not limited to, promotion of the Florida Department of Environmental Protection, including, but not limited to, through publications, websites, social media venues and advertisements and distributed to CL the media and in commercial products. The Florida Department of Environmental Protection reserves the right to use/not use any Work as deemed appropriate by the Florida Department of Environmental Protection.No Work will be returned once submitted. 0 I hereby acknowledge that the Florida Department of Environmental Protection shall bear no responsibility whatsoever for protecting the Work against third party infringement of my copyright interest or other intellectual property rights or other rights I may hold in such Work, and in no way shall be responsible for any losses I may suffer as a result of any such infringement; and I hereby represent and warrant that the Work does not infringe the rights of any other individual or entity. E m I hereby unconditionally release, hold harmless and indemnify Florida Department of Environmental Protection its employees, volunteers, and representatives of and from all claims, liabilities and losses arising out of or in connection with the Florida Department of Environmental Protection's use of the Work. a. This release and indemnification shall be binding upon me, and my heirs, executors, administrators and E 0 assigns. I have read and understand the terms of this release. �? Owner Signature: Date: Photo/Video/Audio/Artwork Recording Filename(s): Location of photo/video/audio recording/artwork: Name of Person Accepting Work Submission: Exhibit G,DEP Agreement#:R2111 lofi Rev.5/1/2019 Packet Pg. 2166 J.2.e MONROE COUNTY REQUEST FOR PROPOSALS FOR MONROE COUNTY'S RESILIENT COASTLINES PROGRAM TO DEVELOP ADAPTATION ACTION AREAS (AAA'S) 1 t° f CL V 2 BOARD OF COUNTY COMMISSIONERS MAYOR HEATHER CARRUTHERS, DISTRICT 3 N, MAYOR PRO TEM MICHELLE COLDIRON, DISTRICT 2 CRAIG CATES, DISTRICT 1 LO� DAVID RICE, DISTRICT 4 u- SYLVIA J. MURPHY, DISTRICT 5 z COUNTY ADMINISTRATOR Roman Gastesi CLERK OF THE CIRCUIT COURT PLANNING AND ENVIROMENTAL RESOURCES KEVIN MADOK, CPA MICHAEL ROBERTS MAY 2020 1 of 46 Packet Pg. 2167 J.2.e NOTICE OF REQUEST FOR COMPETITIVE SOLICITATIONS NOTICE IS HEREBY GIVEN that on Tuesday, July 7, 2020, at 3:00 P.M., the Monroe County Purchasing Office will receive and open sealed responses for the following: DEVELOPMENT OF ADAPTATION ACTION AREAS(AAA'S) FOR MONROE COUNTY'S RESILIENT COASTLINE PROGRAM 2 MONROE COUNTY,FLORIDA Pursuant to F.S. 50.0211(3)(a), all published competitive solicitation notices can be viewed at: www.floridgpublicnotices.com, a searchable Statewide repository for all published legal notices. Requirements for submission and the selection criteria may be requested from DemandStar at www.demandstar.com OR www.monroecountvbids.com. In response to Covid-19,the Monroe County Purchasing Department will be implementing a new electronic process for receiving and opening sealed bids. Monroe County is committed to continuing to receive and process competitive solicitations while maintaining the health and safety of our employees and those who attend bid openings. Please do not mail or attempt to deliver in person any sealed bids. Mailed/physically 0) delivered bids/proposals/responses WILL NOT be accepted. c The Monroe County Purchasing Department hereby directs that bids be submitted via email to: - I Sn onroecounty-fl.g2.v no later than 3:OOP.M., on July 7, 2020. Please submit your confidential financial information in a SEPARATE EMAIL from your bid and required documents. Your subject line 4- on both emails must read as follows: RFP for Adaptation Action Areas (AAA's) 07/07/2020 Files that do not contain this subject line WILL BE REJECTED. Please note that the maximum file size that will be accepted by email is 25MB. Should your bid documents exceed 25MB,please - email: omb-purchasingkmonroecounty-fh ov. The bid opening for this solicitation will be held ru virtually,via the internet,at 3:00 P.M.,on July 7,2020. You may call in by phone or internet using the following: e( Join Zoom Meeting ttps:// c occ.zoo .us/i/ 509326156 Meeting ID: 4509326156CD LO i CL One tap mobile: +16465189805„4509326156#US (New York) +16699006833„4509326156#US (San Jose) z Dial by your location: +1 646 518 9805 US (New York) +1 669 900 6833 US (San Jose) Publication dates: m Citizen: Sat.,06/06/2020 Keys Weekly: Thur.,06/11/2020 News Barometer: Fri.,06/12/2020 2 of 46 Packet Pg. 2168 J.2.e TABLE OF CONTENTS SECTION I INSTRUCTIONS TO PROPOSERS 1.1 Purpose ' 1.2 Background Information on the Project 1.3 Requirements 1.4 Evaluation Criteria 1.5 Requests for Additional Information o 1.6 Content of Submission 1.7 Format: Cover Letter Tabbed Sections 1.8 Copies of RFP Documents c 1.9 Statement of Proposal Requirements 1.10 Disqualification of Proposers 1.11 Examination of RFP Documents c 1.12 Governing Laws and Requirements 1.13 Preparation of Responses 1.14 Modification of Responses - 1.15 Responsibility of Respondent 1.16 Receipt and Opening of Responses 1.17 Award of Contract 1.18 Certificate of Insurance and Insurance Requirements 1.19 Indemnification 0 1.10 Execution of Contract 2 SECTION 2 SAMPLE AGREEMENT SECTION 3 COUNTY FORMS C44i 3.1 Submission Response Form i 3.2 Lobbying and Conflict of Interest Ethics Clause "' i 3.3 Non-Collusion Affidavit 3.4 Drug Free Workplace Form 3.5 Public Entity Crime Statement 3.6 Local Preference Form SECTION 4— SCOPE OF SERVICES SECTION 5—REFERENCED DOCUMENTS = 1. Monroe County GreenKeys Climate and Sustainability Action Plan 2. Monroe County 2030 Comprehensive Plan - Climate and Energy Element The following links contain copies of the above referenced documents: https://www.monroecounty-fl.!ov/803/Sustainability hgps://libraKy.municode.com/fl/monroe county/codes/comprehensive plan Page 3 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2169 J.2.e SECTION ONE: INSTRUCTIONS TO PROPOSERS 1.1 Purpose This Request for Proposals (RFP) is issued to request Proposals from experienced firms interested in updating existing vulnerability modeling and developing policy recommendations for Adaptation Action Areas (AAA's) for Monroe County, located in the Florida Keys. This RFP is issued by the County to provide potential firms with information, guidelines and rules to prepare and submit a proposal. The submittal must satisfy all criteria established in this RFP to qualify for evaluation. Any written proposals, other submissions, correspondence and all records made thereof, shall be opened in public in compliance with Florida law governing public records and meetings. Monroe County ("County") is soliciting technical and cost proposals from highly qualified and experienced firms to update existing vulnerability modeling and to develop policy recommendations for Adaptation Action Areas(AAA's). Specifically,the Scope of Work includes assessments of latest data and case studies for AAAs;updating vulnerability modeling; developing policy recommendations for AAAs; GIS analysis of potential AAAs; and outlining future data 4-, needs and options. The deliverables from this AAA project will inform decision-making for long- term sea level rise planning and rebuilding/recovery efforts. c. AI.,I., PRO,JECTS MUST BE C: MPI.,E"l ED BY APRII, 30, 2021. 0 76 The specific Scope of Services is summarized as: > Task 41 Annotated Analysis of Existing Data Resources, Best Practices and Case Studies for the Establishment of AAAs. Task 42 Updated Vulnerability Assessment. Task 43 Recommended Policy Alternatives for the Establishment of AAAs. Task 44 Maps, Goals, Objectives, and Policies for Preliminary AAAs CDi Task 45 Public Engagement Meetings CL Task 46 Final Report with Final Work Products (model ordinance) The County has a budget of $ 92,000 for the requested services. The funding for this project is subject to grant award through the Florida Department of Environmental Protection Resilient Coastline Program. The County anticipates the grant agreement to be executed by June/July 2020. 2 Note, the selected consultant will need to meet grant timelines, deliverables and requirements. 1.2 Background Information about the Project, 1.2.1 Monroe County: Monroe County ("County") is a non-chartered county established under the Constitution and the laws of the State of Florida. The population of the County is approximately 73,000 as of the 2010 census. Monroe County is the southernmost county in the United States. It is comprised of the Florida Keys and a portion of the Florida Everglades. The Florida Keys are an E archipelago of islands stretching from Key West, only 90 miles from Cuba, up to the mainland— Page 4 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2170 J.2.e an island chain over 100 miles long with elevations below sea level and a designated Area of Critical State Concern. In addition to the unincorporated county, there are five municipalities in the Florida Keys: Key West,Marathon,Key Colony Beach,Layton, and Islamorada. (This project is for the unincorporated county.) 1.2.2 Undated Vulnerability Assessment: The Consultant will update the County's vulnerability assessment utilizing new elevation data, updated sea level rise projections, shoreline information, capital project data, social vulnerability index, and stormwater management data. The updated vulnerability modeling with new elevation data will be used to determine infrastructure and habitat impacts as well as areas of increasing vulnerability for a 2030, 2060, and 2100 sea level rise assumption horizon. The Consultant's analysis will also incorporate an analysis of stormwater management and social vulnerability using best practices such as the Center for Disease Control's Social Vulnerability Index or other evaluation strategy (identifying vulnerable populations and potential public health risks). In addition, the Consultant will update the County's Vulnerability 0 Assessment to aid the County in developing a policy framework for addressing multiple priorities: infrastructure/services, habitat and recovery. Based on this updated data-assessment, the County will develop policy recommendations for the designation of AAAs. 4- CD 1.2.3 Adaptation Action Areas: The updates to the model accomplished in Section 1.2.2 will be E utilized to determine infrastructure and habitat impacts as well as areas of increasing vulnerability for a 2030, 2060, and 2100 sea-level rise assumption horizon. The County's planning process will CL also incorporate stormwater management and social vulnerability analyses using best practices identified by the Center for Disease Control's (CDC)Social Vulnerability Index or other evaluation 0 strategies identifying vulnerable populations and potential public health risks. Further,the County > will consider approaches incorporating infrastructure and public facilities; habitat and land 2 acquisition, management or protections that restore natural shoreline features; and development and recovery considerations. Lastly, the County is in the process of updating its Local Mitigation Strategy and developing a Post Disaster Recovery Strategy to position itself for long-term recovery. These updated strategies will further inform the County's AAA policy framework. Ni LO CD I Due to data limitations at the time of the 2015 vulnerability assessment,the County did not address 0. U_ social vulnerability or stormwater management systems. The County can now utilize the Center for Disease Control's Social Vulnerability Index to ensure that the needs of vulnerable populations are considered. The Monroe County Climate Change Advisory Committee previously proposed 9 criteria to be used to designate AAAs, recommending the consideration of populations affected including the number and vulnerability of the population. Further, the County recently completed 2 its Watershed Management Plan and with this information, the County can review stormwater management systems within its vulnerability assessment. Work being undertaken in a Countywide Roads and Stormwater analysis can also be incorporated in the modelling updates. The proposed, AAAs will incorporate the updated information to develop holistic and comprehensive goals, ' objectives,and policies to improve resilience to coastal flooding and address vulnerable population and stormwater management. Page 5 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2171 J.2.e 1.3 Requirements The qualified firm will offer qualifications and experience in the realms of technical analysis vulnerability analysis, Adaptation Action Area policy development, integrated land use and 2 transportation planning, land development regulation and public engagement. The firm will work collectively with the Planning & Environmental Resources Department and other representatives 2 of County departments to complete the scope of work. �t 1.4 Evaluation Criteria Areas of consideration include but are not limited to: Maximum Tab Criteria Points W 1 Letter and Executive Summary 5 0. 2 Relevant Experience 20 c 3 Quality of Past Performance on Similar Projects 20 > 4A I Project Approach -Adaptation Action Area Policy recommendations 30 4B Project Approach -Vulnerability Modeling 30 0 5 Qualifications of Consultant, Sub consultants, and project manager 40 6 Other: Familiarity with Monroe County; clients in USA, FL, SE FL, 20 and Monroe County; value added options; other information 7 Local Preference 5 8 Cost 30 9 Litigation 0 0 10 County Forms 0 2 TOTAL Points 200 1.5 Requests for Additional Information or Clarification Ni cv Requests for additional information or clarification relating to the specifications of this Request q g P q ' for Proposals shall be submitted in writing directly to: CL U- Michael Roberts, Assistant Director of Environmental Resources Monroe County z Government and Cultural Center 2798 Overseas Highway, Ste. 400 2 Marathon, FL 33050 All requests for additional information must be received no later than 3a00 PXI dune 22 2020. Any requests received after that date and time will not be answered. If an answer is issued, an 2 addendum to the RFP will be issued shortly thereafter and distributed to all interested proposers, responding with the County's best ability to answer all questions. Verbal requests will not be answered. All addenda are a part of the contract documents and each Proposer will be bound by such addenda, whether or not received by him/her. It is the responsibility of each Proposer to verify that he/she Page 6 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2172 J.2.e has received all addenda issued before responses are opened. 1.6 Content of Submission 2 The proposal submitted in response to this Request for Proposals (RFP) shall be printed on 8-1/2" x I white paper and bound; shall be clear and concise, tabulated, and provide the information requested herein. Five 5) proposals shall be provided (which includes two (2) originals.) o Statements submitted without the required information will not be considered. Responses shall be organized as indicated below. The Proposer should not withhold any information from the written response in anticipation of presenting the information orally or in a demonstration, since oral presentations or demonstrations may not be solicited. Each Proposer must submit adequate documentation to certify the Proposer's compliance with the County's requirements. Proposer should focus specifically on the information requested. 1.7 Format 0 The response, at a minimum, shall include the following: 7A. Cover Letter. c. The cover letter shall contain the Proposer's name, address, telephone number, and the name of the Proposer's contact person(s). It shall introduce the company including a brief 0 overview of the firm's history, the corporate name, address and telephone number of > corporate headquarters and the local office, number of years in business, names of 2 principals and number of employees. Indicate the State in which Proposer is incorporated or organized. If other than Florida, include evidence of authorization to do business in Florida. Include a reproduction of Corporate Charter Registration, if applicable. CDi c. Identify the primary person responsible for this proposal. Briefly state the Proposer's understanding of the work to be done, and make a positive commitment to perform and complete the services. This letter must be signed by an individual authorized to bind the firm. Failure to meet this requirement may result in disqualification. 7B. Tabbed Sections Tab 1. Letter and Executive Summary ' The Proposer shall provide a narrative of the firm's qualities and capabilities that demonstrates how the firm will work with the County to fulfill the requirements of this Service. E Tab 2. Page 7 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2173 J.2.e Relevant Experience The Proposer shall provide a project history of the firm or organization demonstrating experience with services that are similar in scope and size to the requested services. The proposal shall include information regarding combined team experience and past performance. Identify members of the project team and their anticipated roles for this project,and provide a summary of their previous experience. Include staff, as well as sub-consultants that will have key roles in the team organization chart. Provide concise, yet detailed, resumes for key team members. Make a statement of commitment that the team will remain committed to the project until completion. a� Proposer shall provide references for projects completed which collectively are sufficient to evidence that combined team experience meets the minimum requirements stated. Provide information regarding areas of specialization, and any other pertinent information in such a way to reasonably evaluate the firm's stability, strengths, and experience level. Reference information must describe the projects and include project budget(limit to one (1) page per project). Provide also the name, address, position, e-mail address and CL telephone number of the project coordinator. A reference contact person must be someone who has personal knowledge of the Proposer's performance for the specific requirement 0 listed. The contact person must have been informed that they are being used as a reference > and that the County may check references. 2 Tab 3. Quality of Past Performance on Similar Projects N I The Proposer shall provide a list of past projects indicating the following: NI LO CD I Name and full address of the referenced project client CL U_ Name and telephone number of client contact for referenced project Date of initiation and completion of contract Summary of the project and services In this section,please include at least two (copied) letters of reference from a former client which describes the services performed and the client's satisfaction with the services provided. Letters of reference are preferred, however, if the client desires to include firm surveys completed by clients, they will be considered. Letter of reference from a government(public entity) client are preferred. ' Tab 4. Project Approach 4A Project Approach—Vulnerability Analysis Update. Describe the firm's capabilities and approach toward this Project, including your proposed work program, schedule, and any other activities that will be necessary to complete the scope of work, < Page 8 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2174 J.2.e Include a proposed activity schedule and any innovative methods or concepts that might be particularly helpful to accomplish this Project. Provide a statement of acknowledgement that the consultant understands this Project and its scope of work and goals. Affirm that you can meet the stated project schedule (TOTAL, PROJECT JEC T C: . PI..., TED BY A tli..., 30, 2021) for the Services included in this � document. 4B Project Approach—Adaptation Action Areas. Describe the firm's capabilities and approach toward this Project, including your proposed work program, schedule, and any other activities that will be necessary to complete the scope of work, Include a proposed activity schedule and any innovative methods or concepts that might be particularly helpful to accomplish this Project. Provide a statement of acknowledgement that the consultant understands this Project and its scope of work and goals. Affirm that you can meet the stated project schedule J TAI, 4-, PROJECT JEC T C: . PI...XTED BY A AIL, 30, 2021) for the Services included in this document. CL 4C Project Approach — Public Engagement. Describe the firm's capabilities and approach toward this Project, including your proposed work program, schedule, and any 0 other activities that will be necessary to complete the scope of work, Describe the firm's > capabilities and approach toward this Project, including your proposed work program c �. schedule, and any other activities that will be necessary to complete the scope of work, Include a proposed activity schedule and any innovative methods or concepts that might be particularly helpful to accomplish this Project. LO CD I Provide a statement of acknowledgement that the consultant understands this Project and CL U_ its scope of work and goals. Affirm that you can meet the stated project schedule J TAI, PROJECT JEC T C: . PI...XTED BY APRIL, 30, 2021) for the Services included in this � document. Tab 5. Qualifications and Accomplishments of Consultant, Sub consultants, and 2 Project Manager The Proposer shall describe the composition and structure of the firm (sole proprietorship,, corporation, partnership, joint venture) and include names of persons with an interest in the firm. If the Proposer is anything other than an individual or sole proprietorship, the Proposer shall include a list of the proposed staff that will perform the work required and identify all E sub-Consultants that will be used, if awarded this contract. The Proposer shall also describe the qualifications for each employee on the project team and identify his/her role < Page 9 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2175 J.2.e on the team. Tab 6. Other Information a) Describe your firm's familiarity with Monroe County and the community's constraints and opportunities. e( b) Provide a description of your firm's understanding of adaptation action areas and o creation of goals, objectives, and policies as relates to AAA's. c) Describe the firm's completed projects for clients in the United States, Florida, in the Southeast region of the United States and for state and local government clients, particularly in Monroe County. c d) Describe any additional value added benefits your firm/ organization can offer the County of Monroe County not enumerated in the scope of work, submittal requirement responses or evaluation criteria. CD e) Proposer shall provide any additional project experience that will give an indication of S the Proposer's overall abilities. c. f) If the Proposer will require any other information from the County not included in this Request for Proposal or require from the County any information in a particular 0 computerized format in order to carry out the Scope of Services in Exhibit A, the Proposer > shall also include such request in this section, i.e. Tab 6. g) If the Proposer cannot fully comply with any of the terms contained in the draft contract, shown in Section Two, all deviations to the terms must be spelled out in this section, i.e. Tab 6. Ni LO CD I Tab 7—Project Location and Local Preference 0. U- Include in this section the location of the main office, the location of the office proposed to work on this project, and a discussion of the following as it pertains to your proposal: The evaluation criteria includes evaluation points which recognize a preference for "local businesses" including, but not limited to, response time, experience in complying with or applying local regulations, local references, employment of local residents, and familiarity a with the local market. A local preference may be assigned as follows: Individuals or firms which meet all of the criteria for a local business as set forth in this section, may be given a preference by awarding additional points in the overall scoring system as part of the overall evaluation factors of the selection committee. E Page 10 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2176 J.2.e Any proposer claiming a local preference as defined in Monroe County Ordinance 023-2009 must complete the Local Preference Form and attach to the Proposal. Tab 8 Cost Proposal Provide a detailed budget & cost proposal, inclusive of reimbursable expenses. The Proposer shall set forth a schedule for project completion which includes a work plan and scope of work for each phase of the project, clearly identifying the tasks to be completed 2 the amount of time to complete, and approach to work. The work plan should also include any necessary meetings with employees, commissioners, and the public. The Quote Sheet shall include a total, which shall be an all-inclusive fee to be paid to the proposer. All costs to be paid to the Proposer shall be included. No additional costs or fees will be paid, including but not limited to travel costs, per diems, telephone charges, facsimile 0 charges, and postage charges. In addition to the quote submitted for the Scope of Services outlined in this RFP, the Proposer may choose to suggest additional services and submit a quote for those services. Such additional services can be explained in the Quote Sheet. 0 The County may or may not choose to hire the Proposer for the additional services. Tab 9 Litigation 2 0. In accordance with Section 2-347(h) of the Monroe County Code, please provide the following information: c 76 (1) A list of the person's or entity's shareholders with five (5)percent or more of the stock or, if a general partnership, a list of the general partners; or, if a limited liability company, a list of its members; or, if a solely owned proprietorship, names(s) of owner(s); (2) A list of the officers and directors of the entity; (3) The number of years the person or entity has been operating and, if different, the number of years it has been providing the services, goods, or construction services called for in the bid specifications (include a list of similar projects); CDi (4) The number of years the person or entity has operated under its present name and any prior 0. names; (5) Answers to the following questions regarding claims and suits: a. Has the person, principals, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, ever failed to complete work or provide the goods for which it has contracted? If yes, provide details; b. Are there any judgments, claims, arbitration proceeding or suits pending or a outstanding against the person, principal of the entity, or entity, or any entity previously owned, operated or directed by any of its officers, directors, or general partners? If yes,provide details; c. Has the person, principal of the entity, entity, or any entity previously owned, �. operated or directed by any of its officers, major shareholders or directors, within the last five (5) years, been a party to any lawsuit, arbitration, or mediation with regard to a contract for services, goods or construction services similar to those 2 requested in the specifications with private or public entities? If yes, provide Page 11 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2177 J.2.e details; d. Has the person,principal of the entity, or any entity previously owned, operated or directed by any of its officers, owners, partners, major shareholders or directors, ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods or construction services? If yes,provide details; e. Whether, within the last five (5) years, the owner, an officer, general partner, principal, controlling shareholder or major creditor of the person or entity was an o officer, director, general partner, principal, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for competitive solicitation; f. Customer references (minimum of three), including name, current address and current telephone number; g. Credit References (minimum of three), including name, current address and current telephone number; and h. Financial statements for the prior three years for the responding entity or for any entity that is a subsidiary to the responding entity. 0 Tab 10. County Forms — Proposer shall complete and execute the forms specified below and located in Section 2 CL in this RFP, as well as copies of all business licenses and receipts for business tax and shall include them in this section: 0 2 Forms '✓ • Submission Response Form • Lobbying and Conflict of Interest Ethics ClauseLO • Non-Collusion Affidavit • Drug Free Workplace Form U_� • Public Entity Crime Statement 1.8 COPIES OF RFP DOCUMENTS A. Only complete sets of RFP Documents will be issued and shall be used in preparing responses. The County does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets., B. Complete sets of RFP Documents may be obtained in the manner and at the locations stated in the Notice of Request for Proposals. 1.9 STATEMENT OF PROPOSAL REQUIREMENTS See also Notice of Request for Competitive Solicitation. Page 12 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2178 J.2.e The Monroe County Purchasing Department hereby directs that bids be submitted via email to: OMB-BIDS@monroecounty-fl.gov, no later than 3:OOP.M., on July 7, 2020. Please submit your confidential financial information in a SEPARATE EMAIL from your bid and required 2 documents. Your subject line on both emails must read as follows: RFP for Adaptation Action Areas (AAA's) 07/07/2020 �t Files that do not contain this subject line WILL BE REJECTED. Please note that the maximum o file size that will be accepted by email is 25MB. Should your bid documents exceed 25MB,please email: omb-purchasing@monroecounty-fl.gov. The bid opening for this solicitation will be held virtually, via the internet, at 3:00 P.M., on July 7, 2020. c 1.10 DISQUALIFICATION OF PROPOSER A. NON-COLLUSION AFFIDAVIT: Any person submitting a proposal in response to this invitation must execute the enclosed NON-COLLUSION AFFIDAVIT. If it is discovered that collusion exists among the Proposers, the proposals of all participants in such collusion shall be rejected, and no participants in such collusion 4-, will be considered in future proposals for the same work. B. PUBLIC ENTITY CRIME: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not W submit a proposal on a contract to provide any goods or services to a public entity, 0 may not submit a proposal on a contract with a public entity for the construction or > repair of a public building or public work, may not submit Proposals on leases or perform work as a Consultant, supplier, subConsultant, or Consultant under a e( contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes,for C44 CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. Category Two: $25,000.00 LO CL C. DRUG-FREE WORKPLACE FORM: Any person submitting a bid or proposal in response to this invitation must execute the enclosed DRUG-FREE WORKPLACE FORM and submit it with his/her proposal. Failure to complete z this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal. 2 D. LOBBYING AND CONFLICT OF INTEREST ETHICS CLAUSE: Any person submitting a bid or proposal in response to this invitation must execute the enclosed LOBBYING AND CONFLICT OF INTEREST CLAUSE and submit it 2 with his/her bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal. 1.11 EXAMINATION OF RFP DOCUMENTS Page 13 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2179 J.2.e A. Each Proposer shall carefully examine the RFP and other contract documents, and inform himself/herself thoroughly regarding any and all conditions and requirements that may in any manner affect cost, progress, or performance of the work to be performed under the contract. Ignorance on the part of the Proposer shall in no way relieve him/her of the obligations and responsibilities assumed under the contract. �t B. Should a Proposer find discrepancies or ambiguities in, or omissions from, the o specifications, or should he be in doubt as to their meaning, he shall at once notify the County. 1.12 GOVERNING LAWS AND REGULATIONS The Proposer is required to be familiar with and shall be responsible for complying with all federal, state, and local laws, ordinances, rules, professional license requirements and regulations that in any manner affect the work. Knowledge of business tax requirements for Monroe County and municipalities within Monroe County are the responsibility of the Proposer. 0 1.13 PREPARATION OF RESPONSES Signature of the Proposer: The Proposer must sign the response forms in the space provided for CL the signature. If the Proposer is an individual, the words "doing business as or "Sole Owner" must appear beneath such signature. In the case of a partnership, the signature of at least 0 76 one of the partners must follow the firm name and the words "Member of the Firm" should be > written beneath such signature. If the Proposer is a corporation, the title of the officer signing the 2 Response on behalf of the corporation must be stated along with the Corporation Seal Stamp and evidence of his authority to sign the Response must be submitted. The Proposer shall state in the response the name and address of each person having an interest in the submitting entity. `44 cv LO 1.14 MODIFICATION OF RESPONSES CD CL Written modifications will be accepted from Proposers if addressed to the entity and address indicated in the Notice of Request for Competitive Solicitation and received prior to Proposal due date and time.Modifications must be submitted in a sealed envelope clearly marked on the outside, with the Proposers name and "Modification to Proposal-Monroe County Resilient Coastlines Program Adaptation Action Areas (Aaa's)." If sent by mail or by courier,the above-mentioned 2 envelope shall be enclosed in another envelope addressed to the entity and address stated in the Notice of Request for Proposals. Faxed or e-mailed modifications shall be automatically rejected. 1.15 RESPONSIBILITY FOR RESPONSE The Proposer is solely responsible for all costs of preparing and submitting the response,regardless of whether a contract award is made by the County. 1.16 RECEIPT AND OPENING OF RESPONSES Page 14 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2180 J.2.e Responses will be received until the designated time and will be publicly opened.Proposers names shall be read aloud at the appointed time and place stated in Section 1.9. Monroe County's representative authorized to open the responses will decide when the specified time has arrived and no responses received thereafter will be considered. No responsibility will be attached to anyone for the premature opening of a response not properly addressed and identified. Proposers or their authorized agents are invited to be present. �t The County reserves the right to reject any and all responses and to waive technical error and irregularities as may be deemed best for the interests of the County. Responses that contain modifications that are incomplete, unbalanced, conditional, obscure, or that contain additions not requested or irregularities of any kind, or that do not comply in every respect with the Instruction to Proposer, may be rejected at the option of the County. a� 0. 1.17 AWARD OF CONTRACT A. The County reserves the right to award separate contracts for the services based on geographic area or other criteria, and to waive any informality in any response, or to re-advertise 0 for all or part of the work contemplated. B. The County also reserves the right to reject the response of a Proposer who has 2 previously failed to perform properly or to complete contracts of a similar nature on time. U-- C. The recommendation of staff shall be presented to the Board of County c 76 Commissioners of Monroe County, Florida, for final selection and award of contract. 2 1.18 CERTIFICATE OF INSURANCE AND INSURANCE REQUIREMENTS N CD The Proposer shall be responsible for all necessary insurance coverage as indicated below. Ni LO Certificates of Insurance must be provided to Monroe County within fifteen (15) days after award CD of contract, with Monroe County BOCC listed as additional insured as indicated. If the proper U- insurance forms are not received within the fifteen (15) day period, the contract may be awarded to the next selected Proposer. Policies shall be written by companies licensed to do business in the State of Florida and having an agent for service of process in the State of Florida. Companies shall u- have an A.M. Best rating of VI or better, The required insurance shall be maintained at all times while Proposer is providing service to County. Page 15 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2181 J.2.e Worker's Compensation Statutory Limits Employers' Liability Insurance Bodily Injury by Accident $500,000 Bodily Injury by Disease,policy limits $500,000 Bodily Injury by Disease, each employee $500,000 General Liability,including Premises Operation Products and Completed Operations Blanket Contractual Liability Personal Injury Liability Expanded Definition of Property Damage $500,000 Combined Single Limit If split limits are provided, the minimum limits acceptable shall be: $250,000 per person 4-, $500,000 per occurrence $50,000 property damage c. Vehicle Liability (Owned, non-owned and hired vehicles) $300,000 Combined Single Limit 0 76 If split limits are provided, the minimum limits acceptable shall be: 2 $100,000 per person $300,000 per occurrence $50,000 property damage N I Professional Liability $500,000 per Occurrence "' $1,000,000 Aggregate U_ Monroe County shall be named as an Additional Insured on the General Liability and Vehicle z Liability policies. 1.19. INDEMNIFICATION 2 The Proposer to whom a contract is awarded shall defend, indemnify and hold harmless the County as outlined below., The Proposer covenants and agrees to indemnify, hold harmless and defend Monroe County, its commissioners, officers, employees, agents and servants from any and all claims for bodily injury, including death, personal injury, and property damage, including damage to property owned by Monroe County, and any other losses, damages, and expenses of any kind E including attorney's fees, court costs and expenses, which arise out of, in connection with, or by reason of services provided by the Proposer or any of its SubConsultant(s), occasioned by the < Page 16 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2182 J.2.e negligence, errors, or other wrongful act or omission of the Proposer, its SubConsultant(s), their officers, employees, servants or agents. In the event that the service is delayed or suspended as a result of the Proposer/Vendor's ' failure to purchase or maintain the required insurance, the Vendor shall indemnify the County from any and all increased expenses resulting from such delay. The first ten dollars ($10.00) of remuneration paid to the Proposer is consideration for the indemnification provided for above. The extent of liability is in no way limited to,reduced, or lessened by the insurance requirements contained elsewhere within this agreement. 1.20 EXECUTION OF CONTRACT c The Proposer will be required to execute a contract with the County for the services provided for a in this RFP. The Proposer with whom a contract is negotiated shall be required to return to the County one (1) executed original of the prescribed Contract together with the required certificates of insurance. If the Proposer cannot fully comply with any of the terms contained in the draft contract, shown in Section Two, all deviations to the terms must be spelled out in Tab 6, Other Information. SECTION TWO: SAMPLE AGREEMENT MONROE COUNTY CONTRACT FOR THE UPDATE OF EXISTING VULNERABILITY MODELING AND DEVELOPMENT > OF POLICY RECOMMENDATIONS FOR ADAPTATION ACTION AREAS (AAA'S) 2 THIS AGREEMENT is made and entered into this day of 2020 by MONROE COUNTY("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040 and ("CONSULTANT"), LO whose address is i WITNESSETH WHEREAS, the COUNTY issued its Request for Proposals RFP ("RFP") pursuant to state and local law to solicit proposals to develop recommendations for Adaptation Action Areas (Aaa's) and related services; and 2 WHEREAS, Consultant is a professional qualified to render said services and has responded to the RFP by submitting its proposal in response to the RFP ("Proposal"); and WHEREAS,the COUNTY desires to engage Consultant to provide such services to the COUNTY according to the terms and subject to the conditions set forth herein. NOW, THEREFORE, for and in consideration of the mutual covenants and promises as hereinafter set forth and of the faithful performance of such covenants and conditions, the COUNTY and CONSULTANT do hereby agree as follows: < Page 17 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2183 J.2.e Section 1. SCOPE OF SERVICES CONSULTANT shall perform and carry out in a professional and proper manner certain duties as described in the Scope of Services —Exhibit A —which is attached hereto and made a part of this agreement. CONSULTANT shall provide the scope of services in Exhibit A for the COUNTY. CONSULTANT warrants that it is authorized by law to engage in the performance of the activities herein described, subject to the terms and conditions set forth in these Agreement documents. The CONSULTANT shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. Consultant shall provide services using the following standards, as a minimum requirement: A. The CONSULTANT shall maintain adequate staffing levels to provide the services required under the Agreement resulting from this RFP process. B. The personnel shall not be employees of or have any contractual relationship with the County. To the extent that Consultant uses subConsultants or independent 0 Consultants, this Agreement specifically requires that subConsultants and independent Consultants shall not be an employee of or have any contractual relationship with County. C. All personnel engaged in performing services under this Agreement shall U- be fully qualified, and, if required, to be authorized or permitted under State and 0 local law to perform such services. Section 2. COUNTY'S RESPONSIBILITIES 2.1 The County will provide such data as is required by the Consultant and is mutually agreed upon. 2.2 The County will make payments as outlined in Section 4 of this Agreement. CD LO CL Section 3. TERM OF AGREEMENT 3.1 Except as noted below, this Agreement shall begin on the day of 2020 and will conclude with delivery of the deliverables outlined in Section 1 of this �- Agreement, which shall not be later than April , 2021. Section 4. PAYMENT TO CONSULTANT 4.1 Payment will be made according to the Deliverable Schedule attached as Exhibit B, and according to the Florida Local Government Prompt Payment Act, Section 218.70, Florida Statutes. The Provider shall submit to the County an invoice with supporting documentation in a form acceptable to the Clerk. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. The Project Manager will review the request, note his or her approval on the request and forward it to the Clerk for payment. e( Page 18 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2184 J.2.e 4.2 Any extension of this Agreement beyond the term noted in Section 3 is contingent upon annual appropriation by Monroe County. Section 5. CONTRACT TERMINATION Either party may terminate this Agreement because of the failure of the other party to perform its obligations under the Agreement. COUNTY may terminate this Agreement with or without cause upon thirty (30) days' notice to the CONSULTANT. COUNTY shall pay CONSULTANT for work performed through the date of termination. e( c Section 6. CONSULTANT'S ACCEPTANCE OF CONDITIONS A. CONSULTANT hereby agrees that he has carefully examined the RFP, his response, and c this Agreement and has made a determination that he/she has the personnel, equipment, > and other requirements suitable to perform this work and assumes full responsibility therefore. The provisions of the Agreement shall control any inconsistent provisions 0 contained in the specifications. All specifications have been read and carefully considered by CONSULTANT,who understands the same and agrees to their sufficiency for the work to be done. Under no circumstances,conditions,or situations shall this Agreement be more 2 strongly construed against COUNTY than against CONSULTANT. U- B. Any ambiguity or uncertainty in the specifications shall not be construed against the drafter. 6 C. The passing, approval, and/or acceptance by COUNTY of any of the services furnished by CONSULTANT shall not operate as a waiver by COUNTY of strict compliance with the terms of this Agreement, and specifications covering the services. D. CONSULTANT agrees that County Administrator or his designated representatives may visit CONSULTANT'S facility (ies) periodically to conduct random evaluations of services during CONSULTANT'S normal business hours. LO E. CONSULTANT has, and shall maintain throughout the term of this Agreement, i appropriate licenses and approvals required to conduct its business, and will at all times U- conduct its business activities in a reputable manner. Proof of such licenses and approvals shall be submitted to COUNTY upon request. z F. Section 7. NOTICES Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed,postage prepaid, to the other party by certified mail, returned receipt requested, to the following: To the COUNTY: County Administrator, Mr. Roman Gastesi 1100 Simonton Street, Suite 205 Key West, Florida 33040 Page 19 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2185 J.2.e To the CONSULTANT: Section 8. RECORDS CONSULTANT shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each parry to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the agreement and for five (5)years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid c to CONSULTANT pursuant to this Agreement were spent for purposes not authorized by this Agreement, the CONSULTANT shall repay the monies together with interest calculated pursuant to Section 55.03 of the F.S., running from the date the monies were paid to Consultant. Section 9. EMPLOYEES SUBJECT TO COUNTY ORDINANCE NOS. 010 AND 020- 1990 The CONSULTANT warrants that it has not employed, retained or otherwise had act on its behalf 2 any former County officer or employee subject to the prohibition of Section 2 of Ordinance No. CL 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-1990. For breach or violation of this provision the COUNTY may, in its discretion, terminate this c agreement without liability and may also, in its discretion, deduct from the agreement or purchase price, or otherwise recover the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. Section 10. CONVICTED VENDOR cv i By signing this agreement, CONSULTANT represents that the execution of this Agreement will `Oi not violate the Public Entities Crime Act (Section 287.133, Florida Statutes). Violation of this section shall result in termination of this Agreement and recovery of all monies paid hereto, and may result in debarment from County's competitive procurement activities. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a Agreement with a public entity for the construction or repair of a public building or public work,may not perform work as a CONSULTANT, supplier, subConsultant, or CONSULTANT under Agreement with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes,for the Category Two for a period of 36 months from the date of being placed on the convicted vendor list. Section 11. GOVERNING LAW,VENUE, INTERPRETATION, COSTS AND FEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to Agreements made and to be performed entirely in the State. Page 20 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2186 J.2.e In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the COUNTY and CONSULTANT agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. Section 12. SEVERABILITY e( If any term, covenant, condition or provision of this Agreement(or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted c by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONSULTANT agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. 0 Section 13. ATTORNEY'S FEES AND COSTS The COUNTY and CONSULTANT agree that in the event any cause of action or administrative 2 proceeding is initiated or defended by any party relative to the enforcement or interpretation of 0. this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, and court costs, as an award against the non-prevailing party. Mediation proceedings initiated and conducted c pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the Circuit Court of Monroe County. Section 14. BINDING EFFECT N I The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the NI benefit of the COUNTY and CONSULTANT and their respective legal representatives, LOI successors, and assigns. c. U_ Section 15. AUTHORITY z Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as 2 required by law. Section 16. ADJUDICATION OF DISPUTES OR DISAGREEMENTS v, COUNTY and CONSULTANT agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. If no resolution can be agreed upon within 30 days after the first meet and confer session,then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. This Agreement shall not be subject to arbitration. Page 21 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2187 J.2.e Section 17. COOPERATION In the event any administrative or legal proceeding is instituted against either parry relating to the formation, execution,performance, or breach of this Agreement, COUNTY and CONSULTANT agree to participate, to the extent required by the other parry, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONSULTANT specifically agree that no parry to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. Section 18. NONDISCRIMINATION c COUNTY and CONSULTANT agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any parry, effective the date of the court order. COUNTY or CONSULTANT agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: Title VII of the Civil Rights Act of 1964 (PL 88-352)which prohibits discrimination on the basis of race, color or national origin; Title IX of the Education Amendment of 1972, as amended(20 USC ss. 1681-1683,and 1685-1686),which prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination 0 on the basis of age; The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, > relating to nondiscrimination on the basis of drug abuse; The Comprehensive Alcohol Abuse and 2 Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patent records; Title VHI of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of LOi housing; The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. Section 19. COVENANT OF NO INTEREST COUNTY and CONSULTANT covenant that neither presently has any interest, and shall not acquire any interest,which would conflict in any manner or degree with its performance under this, Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. Section 20. CODE OF ETHICS The parties understand that officers and employees of the COUNTY are required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, < Page 22 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2188 J.2.e Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency;unauthorized compensation;misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. Section 21. NO SOLICITATION/PAYMENT The COUNTY and CONSULTANT warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONSULTANT agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission,percentage, gift, or consideration. 0 Section 22. PUBLIC ACCESS The COUNTY and CONSULTANT shall allow and permit reasonable access to, and inspection of, all documents,papers, letters or other materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and CONSULTANT in conjunction with this Agreement; and the COUNTY shall have the right to 0 76 unilaterally cancel this Agreement upon violation of this provision by CONSULTANT. 2 Section 23. NON-WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28,Florida Statutes,the participation of the COUNTY and the CONSULTANT in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage,or local government liability insurance pool coverage CDi shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any 0. Agreement entered into by the COUNTY be required to contain any provision for waiver. Section 24. PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules 2 and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits off, the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. Page 23 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2189 J.2.e Section 25. LEGAL OBLIGATIONS AND RESPONSIBILITIES Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to,nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation o or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. c Section 26. NON-RELIANCE BY NON-PARTIES c No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the COUNTY and the CONSULTANT agree that neither the COUNTY nor the CONSULTANT or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this CL Agreement. e� 0 76 Section 27. ATTESTATIONS > CONSULTANT agrees to execute such documents as the COUNTY may reasonably require, including, but not being limited to, a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement, Lobbying and Conflict of Interest Clause, and Non-Collusion Agreement. Ni LO CD I Section 28. NO PERSONAL LIABILITY 0. No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no 9 member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of 2 this Agreement. Section 29. EXECUTION IN COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. Page 24 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2190 J.2.e Section 30. SECTION HEADINGS Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. Section 31. INSURANCE POLICIES 0 31.1 General Insurance Requirements for Other Consultants and SubConsultants. As a pre-requisite of the work governed,the CONSULTANT shall obtain, at his/her own expense, insurance as specified in any attached schedules, which are made part of this contract. The CONSULTANT will ensure that the insurance obtained will extend protection to all SubConsultants engaged by the CONSULTANT. As an alternative, the CONSULTANT may require all SubConsultants to obtain insurance consistent with the attached schedules; however CONSULTANT is solely responsible to ensure that said insurance is obtained and shall submit proof of insurance to COUNTY. Failure to provide proof of insurance shall be grounds for termination of this Agreement. 0 The CONSULTANT will not be permitted to commence work governed by this contract until satisfactory evidence of the required insurance has been furnished to the COUNTY as specified below. Delays in the commencement of work, resulting from the failure of the CONSULTANT to provide satisfactory evidence of the required insurance, shall not extend deadlines specified in 0 this contract and any penalties and failure to perform assessments shall be imposed as if the work > commenced on the specified date and time, except for the CONSULTANT's failure to provide 2 satisfactory evidence. The CONSULTANT shall maintain the required insurance throughout the entire term of this contract and any extensions specified herein. Failure to comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced LOi and/or termination of this Agreement and for damages to the COUNTY. Delays in the completion of work resulting from the failure of the CONSULTANT to maintain the required insurance shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work had not been suspended, except for the CONSULTANT's failure to maintain the required insurance. The CONSULTANT shall provide, to the COUNTY, as satisfactory evidence of the required insurance, either: • Certificate of Insurance, orb, • A Certified copy of the actual insurance policy. 2 The County, at its sole option, has the right to request a certified copy of any or all insurance policies required by this contract. All insurance policies must specify that they are not subject to cancellation, non-renewal, material change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the County by the insurer. The acceptance and/or approval of the Consultant's insurance shall not be construed as relieving Page 25 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2191 J.2.e the Consultant from any liability or obligation assumed under this contract or imposed by law. The Monroe County Board of County Commissioners, its employees and officials will be included as "Additional Insured" on all policies, except for Workers' Compensation. a �t 31.2 Insurance Requirements (Note: amounts of coverage are subject to change in final o contract) e( Prior to the commencement of work governed by this contract, the CONSULTANT shall obtain General Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum: • Premises Operations e( • Bodily Injury Liability 0 • Expanded Definition of Property Damage E The minimum limits acceptable shall be $500,000 Combined Single Limit(CSL) c If split limits are provided, the minimum limits acceptable shall be: $250,000 per Person 0 $500,000 per Occurrence $ 50,000 Property Damage An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. - In addition, the period for which claims may be reported should extend for a minimum of twelve 6 (12)months following the acceptance of work by the County. 2 The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. i N 31.3 Vehicle Liability Insurance requirements L01 i Recognizing that the work governed by this contract requires the use of vehicles, the CONSULTANT, prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum, z liability coverage for: �- • Owned, Non-Owned, and Hired Vehicles The minimum limits acceptable shall be: $300,000 Combined Single Limit(CSL) If split limits are provided, the minimum limits acceptable shall be: $100,000 per Person $300,000 per Occurrence $ 50,000 Property Damage E The Monroe County Board of County Commissioners shall be named as Additional Insured on all Page 26 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2192 J.2.e policies issued to satisfy the above requirements. 31.4 Workers' Compensation Insurance Requirements Prior to commencement of work governed by this contract, the CONSULTANT shall obtain Workers' Compensation Insurance with limits sufficient to respond to the applicable state statutes. e( In addition,the CONSULTANT shall obtain Employers' Liability Insurance with limits of not less o than: $500,000 Bodily Injury by Accident $500,000 Bodily Injury by Disease,policy limits $500,000 Bodily Injury by Disease, each employee a� Coverage shall be maintained throughout the entire term of the contract. Coverage shall be provided by a company or companies authorized to transact business in the state of Florida. 31.5 Professional Liability Requirements CD Recognizing that the work governed by this contract involves the furnishing of advice or services of a professional nature, the Consultant shall purchase and maintain, throughout the life of the contract,Professional Liability Insurance which will respond to damages resulting from any claim arising out of the performance of professional services or any error or omission of the Consultant arising out of work governed by this contract. 0 The minimum limits of liability shall be$500,000 per occurrence/$1,000,000 Aggregate 2 Section 32. INDEMNIFICATION '✓ cv i The CONSULTANT does hereby consent and agree to indemnify and hold harmless the COUNTY, its Mayor, the Board of County Commissioners, appointed Boards and Commissions, Ul)i Officers, and the Employees, and any other agents, individually and collectively, from all fines, suits, claims, demands, actions, costs, obligations, attorney's fees, or liability of any kind arising out of the sole negligent actions of the CONSULTANT or substantial and unnecessary delay caused by the willful nonperformance of the CONSULTANT and shall be solely responsible and answerable for any and all accidents or injuries to persons or property arising out of its performance of this contract. The amount and type of insurance coverage requirements set forth hereunder shall 2 in no way be construed as limiting the scope of indemnity set forth in this paragraph. Further the CONSULTANT agrees to defend and pay all legal costs attendant to acts attributable to the sole negligent act of the CONSULTANT. , Section 34 INDEPENDENT CONSULTANT. At all times and for all purposes hereunder, the CONSULTANT is an independent Consultant and not an employee of the Board of County Commissioners. No statement contained in this agreement shall be construed so as to find the CONSULTANT or any of his/her employees, Consultants, servants or agents to be employees of E the Board of County Commissioners for Monroe County. As an independent Consultant the CONSULTANT shall provide independent, professional judgment and comply with all federal, < Page 27 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2193 J.2.e state, and local statutes, ordinances, rules and regulations applicable to the services to be provided. Section 35 COMPLETENESS OF WORK. The CONSULTANT shall be responsible for the completeness and accuracy of its work, plan, supporting data, and other documents prepared or compiled under its obligation for this project, and shall correct at its expense all significant errors or omissions therein which may be disclosed. The cost of the work necessary to correct those errors attributable to the CONSULTANT and any damage incurred by the COUNTY as a result of additional costs caused by such errors shall be chargeable to the CONSULTANT. This provision o shall not apply to any maps, official records, contracts, or other data that may be provided by the COUNTY or other public or semi-public agencies. The CONSULTANT agrees that no charges or claims for damages shall be made by it for any delays or hindrances attributable to the COUNTY during the progress of any portion of the services specified in this contract. Such delays or hindrances, if any, shall be compensated for by the COUNTY by an extension of time for a reasonable period for the CONSULTANT to complete the work schedule. Such an agreement shall be made between the parties. 0 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the day of 2020. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: Kevin Madok, CLERK 0 OF MONROE COUNTY, FLORIDA 2 By By: Deputy Clerk Mayor N CD I i N i (CORPORATE SEAL) CONSULTANT 0. U_ ATTEST: By By: Title: SECTION THREE: COUNTY FORMS AND INSURANCE FORMS [This page intentionally left blank,with forms to follow.] Page 28 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2194 J.2.e RESPONSE FORM RESPOND TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Purchasing Department GATO BUILDING, ROOM 2-213 1100 SIMONTON STREET KEY WEST, FLORIDA 33040 0 ❑I acknowledge receipt of Addenda No.(s) I have included: c • Response Form ❑ . • Lobbying and Conflict of Interest Clause ❑ • Non-Collusion Affidavit ❑ a. • c Drug Free Workplace Form ❑ • Public Entity Crime Statement ❑ W • Monroe County occupational license and relevant County occupational licenses are required to be 4- obtained within ten days of award of the contract ❑ • Local Preference Form(if applicable) ❑ CL ❑I have included a current copy of the following professional and occupational licenses: 0 If the applicant is not an individual(sole proprietor),please supply the following information: > 2 APPLICANT ORGANIZATION: (Registered business name must appear exactly as it appears on www.sunbiz.org). N I Any aplilicant other than an individual(;Seale proprietor) must submit :a inintout of the"Detail by Entity CD N Name"" screen front Sunbiz,sand as cop, of the most secant aannaaaal report tiled a�ilh the FloridaDepartment of LI State, lip isimi or Corploratiom. CL c' I Mailing Address: e( Telephone: Fax: Date Signed: Witness: (Print Name) (Print Name) (Title) 2 STATE OF: �{ COUNTY OF: eeC� Subscribed and sworn to(or affirmed)before me on (date)by (name of affiant). He/She is personally known to me or has produced E (type of identification)as identification. Page 29 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2195 J.2.e NOTARY PUBLIC My Commission Expires: LOBBYING AND CONFLICT OF INTEREST CLAUSE SWORN STATEMENT UNDER ORDINANCE NO. 010-1990 MONROE COUNTY, FLORIDA ETHICS CLAUSE « c (Company) ...warrants that he/it has not employed,retained or otherwise had act on his/her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and - CD may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover,the S le full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee." CL U- 0 (Signature) Date: i N STATE OF: LO CD i CL COUNTY OF: Subscribed and sworn to (or affirmed)before me on (date)by (name of affiant). He/She is personally known to me or has produced (type of identification) as identification ' NOTARY PUBLIC My Commission Expires: Page 30 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2196 J.2.e NON-COLLUSION AFFIDAVIT I, of the County of according to law on my oath, and under penalty of perjury, depose and say that 1. I am of the firm of the bidder making the Proposal for the project described in the Request for Proposals for and that I executed the said proposal with full authority to do so; 2. The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; 3. Unless otherwise required by law,the prices which have been quoted in this bid have 0 not been knowingly disclosed by the bidder and will not knowingly be disclosed by > the bidder prior to bid opening, directly or indirectly, to any other bidder or to any °' competitor; and 0 CD 4. No attempt has been made or will be made by the bidder to induce any other person S partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; 0. U- 5. The statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in c this affidavit in awarding contracts for said project. 2 (Signature) cv i Date: C44LO STATE OF: CD i CL COUNTY OF: Subscribed and sworn to (or affirmed)before me on (date)by (name of affiant). He/She is personally known to me or has produced (type of identification) as identification. a NOTARY PUBLIC My Commission Expires: DRUG-FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: Page 31 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2197 J.2.e (Name of Business) 1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing,possession, or use of a controlled substance is prohibited in the workplace and o specifying the actions that will be taken against employees for violations of such prohibition. 2. Informs employees about the dangers of drug abuse in the workplace, the business' policy 2 of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Gives each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notifies the employees that, as a condition of 0 working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contenderre to, any violation of Chapter 893 (Florida Statutes) or of 0 any controlled substance law of the United States or any state, for a violation occurring in C the workplace no later than five (5) days after such conviction. 5. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any CL employee who is so convicted. 6. Makes a good faith effort to continue to maintain a drug-free workplace through c implementation of this section. 2 As the person authorized to sign the statement, I certify that this firm complies fully with the above < requirements. c, cv i (Signature) LO CD i Date: CL STATE OF: COUNTY OF: Subscribed and sworn to(or affirmed)before me on (date)by (name of affiant). He/She is personally known to me or has produced (type of identification)as identification. NOTARY PUBLIC My Commission Expires: Page 32 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2198 J.2.e PUBLIC ENTITY CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a Consultant, supplier, subConsultant, or CONSULTANT under a contract with any public entity, and may not transact business with any public entity in o excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." �t I have read the above and state that neither (Proposer's name)nor any Affiliate has been placed on the convicted vendor list within the last 36 months. 0. c 0 (Signature) Date: STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed)before me on 2 (date)by (name of affiant). He/She is personally known to me N I or has produced (type of identification) NI LO as identification. U- NOTARY PUBLIC My Commission Expires: Page 33 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2199 J.2.e LOCAL PREFERENCE FORM A. Vendors claiming a local preference according to Ordinance 023-2009 must complete this form. Name of Bidder/Responder Date: 1.Does the vendor have a valid receipt for the business tax paid to the Monroe County Tax Collector dated at least one year prior to the notice or request for bid or proposal? (Please furnish copy.) 2.Does the vendor have a physical business address located within Monroe County from which the vendor operates or performs business on a day to day basis that is a substantial component of the goods or services being offered to Monroe County? 0 List Address: Telephone Number: c B. Does the vendor/prime Consultant intend to subcontract 50% or more of the goods, services or construction to local businesses meeting the criteria above as to licensing and location? 4- If yes,please provide: 1. Copy of Receipt of the business tax paid to the Monroe County Tax Collector by the subConsultant CL dated at least one year prior to the notice or request for bid or proposal. 0 2. SubConsultant Address within Monroe County from which the subConsultant operates: > 0 Telephone Number cvCD By: Print Name: cv, � Signature and Title of Authorized Signatory for Bidder/Responder CDi CL STATE OF COUNTY OF On this day of 20 , before me, the undersigned notary public, personally appeared known to me to be the person whose name is subscribed above or who produced as identification, and acknowledged that he/she is the person who m executed the above Local Preference Form for the purposes therein contained. _ Notary Public Print Name My commission expires: Seal Page 34 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2200 J.2.e MONROE COUNTY, FLORIDA RISK MANAGEMENT POLICY AND PROCEDURES CONTRACT ADMINISTRATION MANUAL Indemnification and Hold Harmless For Other Consultants and SubConsultants The Consultant covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of services provided by the Consultant or any of its SubConsultant(s)in any tier,occasioned by negligence, errors, or other wrongful act of omission of the Consultant or its SubConsultants in any tier, their employees, or agents. 0 In the event the completion of the project(to include the work of others) is delayed or suspended as a result of the Consultant's failure to purchase or maintain the required insurance,the Consultant shall indemnify the County from any and all increased expenses resulting from such delay. a. The first ten dollars ($10.00) of remuneration paid to the Consultant is for the indemnification provided for above. 0 The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements 2 contained elsewhere within this agreement. cv LO CD i cv i i CL Page 35 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2201 J.2.e MONROE COUNTY, FLORIDA RISK MANAGEMENT POLICY AND PROCEDURES CONTRACT ADMINISTRATION MANUAL WAIVER OF INSURANCE REQUIREMENTS There will be times when it will be necessary, or in the best interest of the County,to deviate from the standard insurance requirements specified within this manual. Recognizing this potential and o acting on the advice of the County Attorney, the Board of County Commissioners has granted authorization to Risk Management to waive and modify various insurance provisions. e( Specifically excluded from this authorization is the right to waive: a� • The County as being named as an Additional Insured — If a letter from the Insurance Company (not the Agent) is presented, stating that they are unable or unwilling to name the County as an Additional Insured, Risk Management has not been granted the authority to waive this provision. 0 4- and • The Indemnification and Hold Harmless provisions CL Waiving of insurance provisions could expose the County to economic loss. For this reason, every c attempt should be made to obtain the standard insurance requirements. If a waiver or a modification is desired, a Request for Waiver of Insurance Requirement form should be completed and submitted for consideration with the proposal. After consideration by Risk Management and if approved,the form will be returned,to the County Attorney who will submit the Waiver with the other contract documents for execution by the Clerk of the Courts. CDI CL Should Risk Management deny this Waiver Request, the other party may file an appeal with the County Administrator or the Board of County Commissioners, who retains the final decision- making authority. E Page 36 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2202 J.2.e Exhibit A SECTION FOUR- SCOPE OF SERVICES Monroe County Resilient Coastlines Program Adaptation Action Areas (AAA's) 2 4.1 Purpose The Consultant will update existing data and develop recommended policy approaches for Adaptation Action Areas (AAAs). This project builds upon numerous sea level rise/data collection efforts to identify vulnerabilities and supports a critical time in the County's long-term recovery process following the devastation of Category 4, Hurricane Irma. The effort includes assessments of latest data and case studies for AAAs; updating vulnerability modeling; developing policy recommendations for AAAs; GIS analysis of potential AAAs; and outlining future data needs and options. The deliverables from this AAA project will inform decision-making for long-term sea level rise planning and rebuilding/recovery efforts. 0 4.2. Project Description: The County's GreenKeys Climate and Sustainability Plan includes Recommendation 1-31, "Develop criteria for Adaptation Action Areas and adoption in Comprehensive Plan." The County adopted an Energy and Climate Element policy into its 2030 Comprehensive Plan directing the identification of criteria to define AAAs and the update of existing maps or creation of new maps that display potential impacts of sea-level rise for consideration in long-term planning decisions (see Policy 1502.1.4). The County has also CL collected extensive data; completed vulnerability analyses; completed the 5-year GreenKeys Climate and Sustainability Action Plan; acquired countywide mobile LiDAR elevation data; and 0 is currently completing Peril of Flood comprehensive plan amendments. > 2 The County's next priority is developing AAAs and associated Goals, Objectives, and Policies within the Coastal Management Element. Monroe County expects the consultant will develop draft AAAs (preliminary AAAs with associated goals, objectives, and policies) using existing policy guidance, best practices, case studies, updated data, and most current approaches as aLO foundation for this effort. i While the county has already undertaken initial vulnerability modeling assessments, other more recent initiatives warrant updating this model to serve as the basis for AAAs. The updates to the model will add the County's current mobile LiDAR elevation data; evaluate updated sea level 9 rise projections of the Southeast Florida Regional Climate Compact ; and include outputs from the County's two-year Countywide Roads and Stormwater Analysis with implementation plans 2 for actual road and stormwater projects. The consultant will also review data from the County's FEMA Community Rating System-compliant Watershed Management Plan which identified initial areas of stormwater and County facilities' future flood risk. The updated vulnerability, model will be utilized to determine infrastructure and habitat impacts as well as areas of increasing vulnerability for a 2030, 2060, and 2100 sea-level rise assumption horizon. The planning process will also incorporate stormwater management and social vulnerability analyses using best practices identified by the Center for Disease Control's (CDC) Social Vulnerability Index or other evaluation strategies identifying vulnerable populations and potential public health E risks. Further, the County will consider approaches incorporating infrastructure and public facilities; habitat and land acquisition, management or protections that restore natural shoreline < Page 37 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2203 J.2.e features; and development and recovery considerations. Lastly, the County is in the process of updating its Local Mitigation Strategy and developing a Post Disaster Recovery Strategy to position itself for long-term recovery. These updated strategies will further inform the County's AAA policy framework. The County anticipates the consultant review these data sources for the vulnerability modeling updates. 0 4.3 Project Tasks & Deliverables 0 Task 1 A. Title: Annotated Analysis of Existing Data Resources, Best Practices and Case Studies for the Establishment of AAAs. c B. Goal: Document numerous approaches to developing AAAs in Florida and other states to determine best practices for AAA development. C. Description: Several local governments have already undertaken efforts to designate AAAs to fit localized priorities. Some local governments have designated wholesale 0 geographic areas within their community broadly as an AAA, while others have created independent project-oriented approaches. As an Area of Critical State Concern, Monroe County is likely to have unique issues in addressing its AAAs that will include consideration of elements related to the built and natural environment, as well as recovery CL efforts due to Hurricane Irma. The Consultant will review the AAAs establishment work done by other County and municipal jurisdictions across the state. The Consultant may also c 76 look outside of Florida at best practices and approaches like AAAs, such as Resiliency Districts, that garner policy and financial prioritization in local government decision- making as an adaptation strategy. W D. Deliverables: cv i 1) Final Memorandum Outlining Existing Data Resources, Best Practices and Case `D CD i Studies for the Establishment of AAAs c. U_ Task 2 A. Title: Updated Vulnerability Assessment B. Goal: Update the County's GreenKeys Climate and Sustainability Vulnerability Assessment which will provide the modeling and data to support policy development for a the establishment of AAAs. C. Description: The Consultant will update the County's vulnerability assessment utilizing new elevation data (provided by County), updated sea level rise projections, shoreline information, capital project data, social vulnerability index, and stormwater management data. The updated vulnerability modeling with new elevation data will be used to determine infrastructure and habitat impacts as well as areas of increasing vulnerability for a 2030, 2060, and 2100 sea level rise assumption horizon. The analysis will also incorporate an Page 38 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2204 J.2.e analysis stormwater management and social vulnerability using best practices such as the Center for Disease Control's Social Vulnerability Index or other evaluation strategy (identifying vulnerable populations and potential public health risks). Monroe County has made a long-term commitment to the development of its GreenKeys Climate and Sustainability Plan, recognizing data gaps and developing more refined data for decision-making. The County has built datasets related to stormwater structures,roads, habitat and habitat transitions, County, and critical facilities. The consultant will update o the County Vulnerability Assessment to develop a policy framework for addressing multiple priorities: infrastructure/services, habitat and recovery. Examples of how AAAs could be developed include potentially "categorizing" the types of AAAs and developing specific Objectives and Policies related to the vulnerabilities within those geographic areas. As such, the County anticipates developing multiple AAAs. Concepts for different planning challenges will be parsed out;pre-mitigation planning will be focused; and a tool to target grants, recovery assistance, and prioritize capital planning and land policy will also be created. Updating the vulnerability analysis related to habitat transitions or impacts could assist the County in aligning land acquisition, management and restoration policies to utilize critical landscapes, such as mangroves, as a natural resiliency strategy. Updated analysis using the County's new elevation data could also serve as the basis for AAAs that align with capital planning to ensure the continuity of social and governmental services after storms as well as longer-term with the impact of sea level rise and/or other social- CL related impacts. 0 Based on this updated data-assessment, the Consultant will develop recommendations for > policy approaches for the designation of AAAs. 2 D. Deliverable(s): N CD 1) Assessment of available County data and analysis of existing data resources. NI 2) Memorandum describing modeling strategy approach including elevation data, social CDI vulnerability, stormwater, natural systems, and recovery elements. CL 3) Present County and stakeholder engagement elements and results, including meeting materials (agendas and meeting minutes), draft findings, refined analysis results, and intermediate vulnerability assessment results. 4) Finalized Vulnerability Assessment Task 3 A. Title: Memorandum of Recommended Policy Alternatives for the Establishment of AAAs B. Goal: This Task seeks to develop policy alternatives for consideration by, and input from, the Board of County Commissioners to establish AAAs. C. Description: Understanding that the County has a unique geography with an equally unique system of growth management regulations, the County views AAAs as a critical C Page 39 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2205 J.2.e policy tool to address vulnerable areas through policy and financial investments that will strengthen its natural resources,housing,regional economy,and overall tax base as impacts from climate change increase over time. It will be necessary to contemplate different types of AAAs or policies to implement different sets of goals. This deliverable will explore those options, informed by the deliverables from Tasks 1 and 2, and include options for the County to consider in establishing AAAs. D. Deliverables: e( 1) Draft Memorandum of Recommended Policy Alternatives for the Establishment of c AAAs 2) Present draft findings to County staff and refine analysis results and finalize 0 vulnerability results including Agenda and Minutes from meeting with County staff. 3) Final Memorandum of Recommended Policy Alternatives for the Establishment of AAAs 0 Task 4 A. Title: Maps, Goals, Objectives and Policies for Preliminary AAAs CL B. Goal: This task will use the recommended policy alternatives for the establishment of c 76 AAAs and graphically depict these areas for public review and comment. 0 C. Description: The Consultant will visually depict Maps of the AAAs informed by the policy < direction developed and provided in Task 3. As a companion to the Map series, the Goals, Objectives and Policies will be developed to support the designation of AAAs for internal CDi review and consideration by the Board of County Commissioners in Task 6. The scope of Ni the Map series will be defined by the best practices research from Task 1,the Vulnerability `CD Di Assessment in Task 2 and Policy direction from the Board of County Commissioners in CL Task 3. The AAAs maps may include substantial parts of the County or be more narrowly tailored to address location-specific issues. Goals, Objectives and Policies will clearly be tailored to address the unique priorities within those designations. D. Deliverable(s): 2 1) Develop Draft AAA Maps Series and Goals, Objectives and Policies a 2) Present draft AAA Map Series and Goals, Objectives and Policies to County staff and refine analysis results including Agenda and Minutes from meeting with County staff. Minutes from meeting with County staff. Task 5 Page 40 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2206 J.2.e A. Title: Public Engagement Meetings B. Goal: This task ensures there is public participation in the review and development of AAAs. 2 C. Description: The Consultant will make all documents, reports, studies, and agendas readily available for public viewing (at County offices and County website) and provide presentations at public workshops,public work sessions, and public meetings on the work o completed to develop policy alternatives to establish AAAs and associated maps. The County's geography being over 100 miles in length requires public meetings in multiple locations to ensure all public participants have the ability to attend and participate in a location relatively close to their property. a� D. Deliverables: 0 1) Series of 3 Public Workshops 41 in the Upper, Middle and Lower Keys with public engagement materials to present modeling results to County and the public after Deliverable 2. Minutes, sign-in sheets, agenda and presentation materials will be included. All municipalities will be invited to attend. 2) Series of 3 Public Workshops 42 in the Upper, Middle and Lower Keys with public engagement materials to present modeling results to County and the public after Deliverable 4. Minutes, sign-in sheets, agenda and presentation materials will be included. All municipalities will be invited to attend. 0 76 3) Board of County Commissioners Presentation 41 to seek policy direction with Agenda > and presentation materials after Deliverable 3. Minutes, agenda and presentation 2 materials will be included. �t 4) Board of County Commissioners Presentation 42 to seek policy direction with Agenda and presentation materials after Deliverable 4. Minutes, agenda and presentation materials will be included. 5) Website content will be developed. � 6) Coordination will occur with the County's Public Information Officer to distribute at 0� least 4 press releases prior to public and County Commission Presentations. Task 6 A. Title: Final Report with Model Ordinance language for AAAs B. Goal: This task will develop the final recommended Goals, Objectives, and Policies for a the Coastal Management Element of the Monroe County Comprehensive Plan and AAAs map series. C. Description: The Consultant will review all work deliverables and public comment as well as BOCC direction to finalize comprehensive plan amendment language for AAAs. D. Deliverables: Page 41 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2207 J.2.e 1) Draft Report with Model Ordinance Language for AAAs. 2) Present draft report with Model Ordinance Language for AAAs to County staff and refine analysis results. Agenda and Minutes from meeting with County staff. 3) Final Report with Model Ordinance Language for AAAs. 2 c 0. c 0 0 76 cv LO i cv i i U Page 42 of 42 Request for Proposals RCP Adaptation Action Areas Packet Pg. 2208 J.2.f q w e r 14 i„ a f I U- 91r txCl "' t r" ti , ti tr, ERIN �x d � L. , P.A. Packet Pg. 2209 J.2.f ERIN L. y P.A 541/2 SE 61" Avenue Delray Beach, Florida 33482 erin dead law.eorn www.erindeach/la" Com July 71", 2020 Purchasing Department GATO BUILDING, ROOM 2-213 1100 SIMONTON STREET KEY WEST, FLORIDA 33040 0. Re: RFP for Developing Adaptation Action Areas (AAA's) 0710712020 2 Please consider this package a submittal for the above-referenced Request c for Proposal(RFP). Erin L. Deady, P.A., (the Firm) as the primary consultant, has teamed with the following subconsultants: Clearview Geographic,Cummins Cederberg, HRD, Inc., Jason CL Evans, Stetson University, OVID Solutions and Wood, PLCto provide a comprehensive Team approach for services needed by Monroe County described in the RFP, developing AAAs and updating the County's Vulnerability Analysis. 2 Erin L. Deady, P.A., as the proposer for this engagement, is a full-service firm N incorporated for almost 9 years within the State of Florida providing legal, planning and consulting services to local government and private sector clients since being formed in 2011. The contact person for this project will be Erin L. Deady, AICP, Esq. (P. 561-340-3626 / erin@deadylaw.com) and the location of the office is: 541/2 SE 6t" Avenue, Delray Beach, FL 33483, (561.340.3625). Erin L. Deady, P.A. is owned by Ms. Deady, as President of the firm, and holds a State of Florida Woman-owned Business Enterprise (WBE) certification. Erin L. Deady, P.A. is primarily a Florida-based firm serving clients across the entire state. Our clients include small and large local governments as well as special districts, interlocal authorities, private sector corporations and agricultural and land development interests. Packet Pg. 2210 J.2.f Ms. Deady, who will serve as the Project Manager, has significant environmental, land use and planning experience which includes seven (7) years with a national not-for-profit organization as well as eight (8) years of experience at a private law firm before successfully incorporating her own firm. Combining land use and legal experience, many of the Firm's clients have benefitted from a multi-disciplined approach to address complex land use, legislative, planning, environmental and funding issues faced today. Ms. Deady holds or has achieved several accreditations: • Florida Bar • Planning Accreditation by the American Institute of Certified Planners • State of Florida Woman-owned Business Enterprise c In addition to be being an attorney and certified land planner, Ms. Deady has significant project management experience on numerous complex projects involving the development 0. and implementation of public engagement and outreach strategies to support local government policy and decision-making processes. Ms. Deady has worked on numerous Comprehensive planning, resiliency, vulnerability, sustainability, climate and energy planning efforts around the state. The Project Team submitting this response is comprised of a multi-disciplinary group of experienced professionals who understand the needs of local governments. CL 0 Erin L. Deady and most of the Project Team members also have direct experience working with the County on previous resiliency initiatives. Erin L. Deady also has worked over the last year to help the County successfully complete the deliverables for its recently completed Resilience Planning Grant R-1915 with the Florida Department of Environmental Protection. The Erin L. Deady, P.A. / Stetson and Erin L. Deady, P.A. / Stetson / Clearview Geographic Team helped to complete the original GreenKeys Vulnerability Analysis work (2016) and the County's Watershed Management Plan last year. HDR/Wood / Erin L. Deady are also teamed to complete the County's Roads and Stormwater Vulnerability planning process. This experience adds efficiency and reduces "ramp up" time to effectively launch this scope of work focused on AAAs. The Firm has a thorough understanding of the work to be done given our significant project history as demonstrated by this response. This includes updating the County's previous Vulnerability Analysis, developing AAAs and public outreach to communicate to, and receive Packet Pg. 2211 J.2.f input from, the community. This response will show that the Project Team has extensive qualifications in: • Vulnerability Analysiss and Analyses (and the data collection to support that effort) • Addressing sea level rise and vulnerability through multiple approaches within Comprehensive Plans • Public Engagement/Outreach c The Project Team is committed to perform and complete the services requested in the County's RFP to their completion and within the timeframe allotted by the Grant. We have taken great care to assemble a truly multi-disciplined team combining substantial familiarity with all aspects of developing a comprehensive resiliency program and the unique needs of Monroe County. The Project Team has history with the County, but also includes other professionals that can provide new input into the County's overall vulnerability 0. planning efforts. Our Project Team has a proven track record that is unparalleled in the industry. This will result in a more efficient project that is sensitive to the "unique and special" qualities the County already has and wishes to preserve in the future. CL Sincerely, 2 N CD Erin L. Deady, Esq., AICP, LEED AP ja No f A124 TI #�4 ' Y ' ���� Packet P . 2212 J.2.f Table of Contents 1. LETTER AND EXECUTIVE SUMMARY........................................................................................................6 DATA COLLECTION/GEOGRAPHIC INFORMATION SYSTEMS/MAPPING/MODELING....................................................................8 PLANNING ANALYSIS TO ESTABLISH AAAS...........................................................................................................................................10 PUBLIC OUTREACH/EDUCATION...........................................................................................................................................................1 1 2. RELEVANT EXPERIENCE............................................................................................................................13 .� PROJECT HISTORY AND REFERENCES......................................................................................................................................................14 PROJECT TEAM ORGANIZATIONAL CHART............................................................................................................................................21 TEAMMEMBER ROLES.............................................................................................................................................................................22 RESUMES....................................................................................................................................................................................................26 SPECIALIZATIONS OF THE PROJECT TEAM..............................................................................................................................................53 PROJECTSHEET REFERENCE.....................................................................................................................................................................58 3. QUALITY OF PAST PERFORMANCE ON SIMILAR PROJECTS................................................................65 PAST PROJECTS-ERIN L. DEADY, P.A..................................................................................................................................................66 LETTER OF REFERENCE-WEST PALM BEACH SUSTAINABILITY............................................................................................................67 LETTER OF REFERENCE-CITY OF SUNRISE............................................................................................................................................68 0. 4. PROJECT APPROACH................................................................................................................................69 4A. PROJECT APPROACH-ADAPTATION ACTION AREA POLICY RECOMMENDATIONS....................................................................70 4B. PROJECT APPROACH-ADAPTATION ACTION AREAS.....................................................................................................................77 4C. PROJECT APPROACH-PUBLIC ENGAGEMENT..................................................................................................................................82 5. QUALIFICATIONS AND ACCOMPLISHMENTS OF CONSULTANT, SUB-CONTRACTOR& PROJECT MANAGER...........................................................................................................................................................87 CL 6. OTHER INFORMATION.............................................................................................................................91 7. PROJECT LOCATION AND LOCAL PREFERENCE....................................................................................96 c 8. COST PROPOSAL.......................................................................................................................................98 DETAILED BUDGET AND COST PROPOSAL..........................................................................................................................................100 SCHEDULE FOR PROJECT COMPLETION...............................................................................................................................................101 APPROACHTO TASKS............................................................................................................................................................................102 CD 9. LITIGATION..............................................................................................................................................104 r® r. 10. COUNTY FORMS......................................................................................................................................108 SUBMISSION RESPONSE FORM............................................................................................................................................................109 LOBBYING AND CONFLICT OF INTEREST ETHICS CLAUSE..................................................................................................................110 NON-COLLUSION AFFIDAVIT...............................................................................................................................................................111 DRUGFREE WORKPLACE FORM...........................................................................................................................................................112 PUBLIC ENTITY CRIME STATEMENT......................................................................................................................................................113 .. CORPORATION ANNUAL REPORT........................................................................................................................................................114 BUSINESSTAX RECEIPT.........................................................................................................................................................................115 SUNBIZCORPORATION.........................................................................................................................................................................116 BUSINESSLICENSE.................................................................................................................................................................................117 FLORIDABAR LICENSE..........................................................................................................................................................................118 AMERICAN PLANNERS ASSOCIATION..................................................................................................................................................119 MWBECERTIFICATION.........................................................................................................................................................................120 5 Packet Pg. 2213 "'so - \ J.Z.f r� ,_ �� � k`k 'k - �-- � s Sir � S. .\-x'.� �� ;.•9 —r -� ka;�� t - � \��..k-.�� '� 1t L:. � , ,_ , i-u---' i `'� r, iR-s tr 1 ..,t,��„ir �.,_ ,_ ,_ ..�5 � fi-���._ _ - �r - z:.--� --`�1'•u r _go--. ��;,_ - :F+ ' {r ,n r m u v , �a a w' O IL 0 X+ 'k'y `i r€ t \f -_= c s - �`•: t \a _ kr. f , 3 e`:-• t l 1 fix, 4 rt, . i x x r r Packet P�. 2214 i 1 1 J.2.f Letter and Executive Summary Collectively, Erin L. Deady, P.A.,Clearview Geographic, Cummins Cederberg, HRD, Inc., Dr. Jason Evans with Stetson University, OVID Solutions and Wood, PLC have significant � a coastal planning, engineering and environmental services experience throughout Florida and particularly in Southeast , Florida. This work started in 2013 when Erin L. Deady, P.A. Stetson University completed the County's first vulnerability ` " ,��0 A r Q�l` analysis within the GreenKeys planning process. Specifically, two key recommendations from that planning process have helped the County gather more detailed data which will be harmonized with this update to that Vulnerability Analysis: better elevation data and developing a Countywide approach to planning for Roads and Stormwater vulnerability and capital projects. In summary, a portion 0 of our Project Team has been with the County since the very beginning of its resiliency planning efforts. 0 Most recently Erin L. Deady, P.A., Clearview Geographic and Stetson University have worked with Monroe County for the last two years through a National Oceanic and Atmospheric Administration (NOAA) grant specifically linking FEMA's Community Rating System (CRS) program and the County's resiliency planning efforts. A unique project throughout the U.S., the ultimate deliverable for the project was a Watershed Management Plan, with 2100 NOAA CL Intermediate High sea level rise projections, which is a required pre-requisite to reach a CRS Class 4 rating in the CRS program. Only one other local government in the U.S. has utilized these points within the CRS program to achieve an improvement in its rating, Sea Isles City, N.J. Working in companion directly with FEMA, the Team completed the Watershed Management Plan in July 2019 and it was approved by Resolution at the August Monroe County Commission meeting. With this work, Monroe County is anticipated to N achieve its Class 4 rating by the end of 2021. Also, Dr. Jason Evans is also currently part of a consulting team that is working with the City of Savannah and Chatham County, GA, on a 1- year project— as funded by a NOAA Coastal Incentive Grant, as administered by the Georgia Department of Natural Resources, Coastal Resources Division — to develop CRS Class 4- compliant Watershed Management Plans for these two cooperating local governments. This experience of linking CRS and sea level rise planning is unparalleled within Florida. It will be incredibly valuable in this Vulnerability Analysis update for Monroe County. LU 0 Currently, HDR, Wood and Erin L. Deady, P.A. were selected to help the County develop its Countywide Roads and Stormwater Plan, an infrastructure adaptation response to the future impacts of sea level rise. This is a complex project establishing priority adaptation responses, timeframes for their implementation and a list of projects to help the County prepare for sea level rise. This work is coupled with the challenging conversations to implement this 7 Packet Pg. 2215 J.2.f program, including the policy and legal framework to do so. This may include recommendations for additional Comprehensive Plan or Code updates. This planning process is also utilizing the new elevation data secured by the County as well as the extensive field work completed by Stetson University on the Watershed Management Plan for stormwater structures. This planning process will provide significantly important data that can inform the AAAs development process as it relates to infrastructure projects. Because of this current work and its timing, it will feed directly into the approach for developing AAAs within the Conservation and Coastal Management Element of the Comprehensive Plan. With this new scope of work contained within this RFP, the County will update its Vulnerability Analysis, utilizing all of this new data and information, to form the basis for establishing AAAs. It will be a first-of-its-kind project in the Florida Comprehensive Planning realm. Our Project Team is excited about the potential for being a part of this effort. We can offer strong familiarity with the County's resiliency efforts, and other coastal resiliency efforts across the state, as a way to streamline and make this process efficient. Data Collection J Geographic Information Systems J Mapping J Modeling The data collection, modeling and mapping output will be led by Clearview Geographic and Dr. Jason Evans of Stetson University. This is the same team that produced the stormwater map series contained with the County's Watershed Management Plan developed last year. Their efforts will be supported by HDR, developing the Countywide Roads and Stormwater Plan, Wood, with their significant environmental and coastal datasets from the CL County's Canal work and Cummins Cederberg with their vast coastal planning and engineering expertise. Given that this collective team of firms already has acquired, and regularly uses, significant datasets related to the County's vulnerability, this will save time to produce the vulnerability analysis and AAA map series based upon the best available data. The Project Team knows the County's information sources and we have worked with those resources or helped expand them for several years. CD N Lead: Clearview ra ic I Stetson University. Founded March 2018, Clearview Geographic is an emerging professional consultancy specializing in environmental, geographic information systems and IT infrastructures. Armed with a creative multidisciplinary development team, Clearview Geographic approaches projects with an agile integrative science approach. In partnership with Stetson University, which has had a LU multi-year successful relationship with the County, these Project Team members offer: • Cloud Development • Data Collection • GIS Mapping • Web App Creation • Spatial Analysis Packet Pg. 2216 J.2.f • Story Map Creation • Sea-level Rise Modeling • Map Animations Examples of qualifications include: 1. FDEP CM933 Grant I Martin County Resilient Coastlines Program (Phase 1). In direct coordination with Stetson University Professor, Jason Evans, Ph.D., Clearview y Geographic staff developed three PDF map books detailing the regionally significant IPCCAR5, NOAA and USACE sea-level rise projections. These projections served as a basis for an analytical model that assigned a priority ranking as well as an estimated water depth for the assessed features. Deliverables included geodatabases, ESRI ArcMap Documents, series of PDF map books, a supplemental sea-level rise animation, brief methodology detail and a metadata document describing the results of the analytical model. 2. NOAA R/C-S-65 Grant I Monroe County Stormwater Inventory & Resilience Modeling. Using a combination of field-collected data, county and city provided data, as well as office-digitized data Clearview Geographic staff worked along-side Stetson 0. University Professor, Jason Evans, Ph.D., to develop an analytical model for assessing Monroe County's vulnerability to sea-level rise. Integrating building elevation certificates and FEMA's HAZUS program into the study, the final deliverables included a geodatabase with the analysis data, ESRI ArcMap documents and a series of PDF map books which were then integrated into the watershed management plan as required by FEMA's Community Ratings System. CL 3. Sea-level Rise Inundation Assessment for the City of Rockledge Stormwater System I Clearview Geographic incorporated the regionally significant NOAA and USACE sea level rise projections in a standard modeling methodology to assess the near and long-term sea-level rise vulnerability of the City of Rockledge's stormwater infrastructure. Map documents (.mxds), shapefiles (.shps) and a multibook �- digital map series (.pdfs) detailed the potentially impacted stormwater infrastructure as well as the projected water depth for specific feature classes. 4. Coastal Flood Vulnerability Analysis for the City of New Smyrna Beach under Current and Future Conditions I Clearview Geographic staff worked in concert with Stetson University Professor, Jason Evans, Ph.D., to develop an analytical model detailing the regionally accepted NOAA and USACE sea-level rise projections assessing the vulnerability of the City of New Smyrna Beach's critical infrastructure. An interactive Story Map was produced in ESRI's ArcGIS Online platform to serve as a LU tool for facilitating a more in-depth understanding of the study. Map documents (.mxds), shapefiles (.shps), an animation and multibook digital map series (.pdfs) were included as a part of the final project deliverables. 9 Packet Pg. 2217 J.2.f Planning Analysis to Establish AAAs Erin L. Deady, P.A. is a premier resource on legal and planning issues related to climate change and sea level rise. The Firm will lead the Tasks related to establishing the approach and ultimately the Goals, Objectives and Policies for the AAAs within the Comprehensive Plan. The work to establish the Goals, Objectives and Policies will be based upon the work of the technical team updating the vulnerability analysis and will be supported by those Team members. The work will also be supported by OVID Solutions where integration with the County's disaster recovery planning or Local Mitigation Strategy will be helpful. c Erin is a frequent lecturer and author on legal and planning analysis for local governments throughout Florida and nationally. Erin has been the Author or Co-Author of numerous publications regarding the evolving research of local government liability and planning- related climate approaches to adaptation and sea level rise. It is important to note that published materials have been both academic in nature and applied work product resulting c in design, project development and policy changes. Ms. Deady has also assisted numerous local governments in compliance with 2015 requirements pursuant to Section 163.3178, F.S. E related to Coastal Elements in Comprehensive Plans known as Peril of Flood. Currently, Ms. Deady is also a subcontractor on the project in Monroe County 0 developing the Countywide Roads and Stormwater Plan specifically focusing on funding strategy, level of service standards and the creation of a long-term capital plan related to stormwater and roads improvements to address sea level rise-related flooding CL countywide. That scope of services specifically called for research and policy development to determine options of funding such improvements through special assessments and developing other strategies to address differing levels of service across the County. The project is unique within the state of Florida. dead: Erin L. Deadv. P.A. Ms. Deady has worked with numerous local governments on W N identifying the full array of climate and sea level rise regulatory and policy responses that relate to numerous aspects of climate planning. A well-known statewide expert on such issues, the Firm has worked with numerous local government staffs, County Attorney offices and elected officials to understand and navigate the exposure and risk related to adaptation planning (or the risk of not planning) for sea level rise and other climate impacts. Examples of qualifications include: • Publication: "City of Satellite Beach: Policy Recommendations for Resiliency" (April 2019), Co-Author. This includes amendments related to AAAs and Code provisions increasing the City's resiliency and adaptation response. • Publication: "Legal Issues When Managing Public Roads Affected by Sea Level Rise: Florida" (Project No.: FY2014-2018: NA14OAR4170084), Spring 2019, Co- Author. 10 Packet Pg. 2218 J.2.f • Publication: "Monroe County Pilot Roads Project: The Sands and Twin Lakes Communities", January 2017, Co-Author. • Publication: "Why the Law of Climate Change Matters: From Paris to a Local Government Near You" (Vol. 91, No. 9), November 2017. • Monroe County, Comprehensive Plan: Energy and Climate Element, approved by DEO, Co-Author with County staff. • Monroe County 2017 Resolution setting sea level rise interim design standards y for new road elevation. • Monroe County 2017 Resolution to accept Pilot Road Design Report and budget funds for design phase. • City of West Palm Beach, Comprehensive Plan: Coastal Element Peril of Flood Amendments (2017), approved by DEO. Currently drafting the new Resiliency and Climate Element. • City of Delray Beach, Comprehensive Plan: Conservation, Sustainability and Resiliency Element and Coastal Management Element (2020 adoption). • Town of Briny Breezes: Peril of Flood amendments, Coastal Management Element (adopted 2020). 0. • Draft Peril of Flood amendments, Monroe County, Resilience Planning Grant R1915 (2020). 0 CD Public Outreach J Education All members of the Team have vast public outreach and education experience when it comes CL to resiliency and sea level rise. Erin L. Deady, P.A. will lead the public outreach efforts with support from Team members as needed. Ms.Deady has worked extensively in Monroe County, the City of West Palm Beach, the City of Sunrise, the Village of Islamorada, > Satellite Beach, Martin Countyand many other local governments. Effective communication related to resiliency and climate issues is critical to building both internal and external support for these types of program initiatives. N dead: Erin L. Deady, _ The Team has presented to Community Redevelopment Agencies, tourism development councils, Chambers of Commerce and at standalone public forums as well as numerous elected bodies. Content will be tailored to the entity and presentation format will educate (outbound) as well as seek concerns and comments (inbound) about the Vulnerability Analysis update and establishment of the AAAs. The Team has worked in large and small communities and has very specific experience in communicating technical information related to resiliency in an effective and profound manner. Examples of qualifications include: 1. Erin L. Deady, P.A.: Public meetings, municipal briefings and elected official briefings for Resilience Planning Grant R1915, Peril of Flood amendments (2020). Packet Pg. 2219 J.2.f 2. Erin L. Deady, P.A., Clearview Geographic and Stetson University: Martin County Resilience Planning Grant R1911 & CM933 to develop the County's Resiliency and Watershed Management Plan (2018-2020). 3. Erin L. Deady, P.A. and Dr. Jason Evans: GreenKeys: public, social media, media, Chamber of Commerce, Tourism Development Council and stakeholder outreach for two-year climate and sustainability planning process (2013-2015) Monroe County, Florida. 2. Erin L. Deady, P.A.: Sustainability Action Plan: public, social media, Chamber of Commerce, Business Community, Sustainability Advisory Board and stakeholder outreach for one-year sustainability action plan development (2017-2018) Sunrise, Florida. 3. Erin L. Deady, P.A.: Sustainability Action Plan- public, social media, internal executive team, Sustainability Advisory Board and stakeholder outreach for one-year sustainability action plan development (2014-2015 and updates 2017 & 2020), City of West Palm Beach, Florida. 5. Erin L.Deady, P.A.: Technical Planning Assessment: public,internal and elected official outreach from 2015 to 2019 related to modeling, infrastructure vulnerability 0. and response in Satellite Beach, Florida. 0 0 N N Packet Pg. 2220 T y � i vttv�l t�Eif j�stiv5��. s vt S , �t(t 1 it vA1 v i ti i,�rl s��sv- vI tk t�� it ttf��v vi t t ��" tsav �sr s'v v 1r v� ti �v 1}ivy vv <s r tMv� i+i t u } v2ui ' ,1 s iS4 tip fz iv CL rt, k £ , c �" � ��. i ¢ `- `- `a _•x t t-`=_ � F_ r `t .-t {. - i�---`i �`--`{. _.= x ! G;ai , f tC "-` 'rt�t,;, 4 t' -,,;kr t., F-.4 "n ) s, r �`iz�'1 `.ES '.,sue:` - ,=i i - `'• .i O '.{ is � •.<-_ � ��, �; „,, ��,f ({ ° � T`�� t. ( },r t_ J.2.f :funs i—DcADY 1 A�; s' � Past Project Performance _ Norms Resilient Martin Erin I Deady Junco Duration.'.. . September J018 to Present Cacent: [ Martin County Location: Martin County,FI The Firm wrote and implemented two Resilience Planning Grants(C M933 and R1911)t nc ugh the Florida Department of Environmental Protection in a two pn,;ed approach to develop a Resilience and'Watershed Management Plan. The scope.of work included a first phase that assessed data so—ices created initial in-ndaton map,(by C learview Summary: eographic/stetson Univer,rth)and ranked priority impacts to infmsf uct,r e and do nth assets. Final report deliverable,were prod-ced. The sec o rC phase inr l-ded the develop of a f-ll Resilience and Watershed Manage Plan designed to achieve d a I goals of serving as the basis for a Resilience Plan b,.t also meeting C lass 4 C Re requirements t no.gh FEMA. The final plan vas recentiv f-ansmitted to the Florida Department of Environment.I Protection. ":. Kathy Fitzpatrick Coastal Engineer t`or Martin County (77J)J88-54J9 Reference. �. f J401 vE Monterey Road, N Stuart Ronda 34996 D-*itzpati ick@martin.fLus (U Nome Mom oe Co-nty Ford of Flood Amendments Erin L Deady dy vuayet Duration.... August J019 to June DOJO_ O C:lien t: [ Monroe County Location: Mourne County FI The Firm wrote and implemented a Resilience Planning Grants(R1915)thrc.,gh the Florida Depart vent of Environmental Protection to develop di ft C ompieihensive Plan a-'^e e... .�,..: e ,.^e e:`r'e `.. :ac' e e.,mc: ..U:^e ...se ..�.31/8 FS. The dant also inrl led an n lyeis of the c t.her Conprehensive Plan � Summon: Elements to make recommendations related to the incorporated of.Gals,r A.,jectives and Policies i elated to sea level rise and climate change. P.b lic o.,treach activities E+ ou I.CeC a Board of(-aunty�orn nissionehs briefing and L public meetings(conducted via Coro Mecf rig due to�CVID-19 i,,.=es). Meetings were r ecorded. The grant (B p€ deliverables were recentiv fransmitted to the FloridaDepartment of Environmental Protection. q Michael Roberts,Asst.Director of_Fnvironmental Resources Monroe County (305)H9-S0? Reference. Government and Cultural Center J798 Overseas Highway,Ste.400 RoberLs-Michael@MonroeCounty-FI.Gov Marathon,FI_33050 Nome _ _ Mom Co_nty Watershed Management Plan Eiinl Deady- - _Euacet Duration: September M17 August MIS C.sent: [ Monroe County O' Location: IvlouroeCounry R �O "s Modeling result,prod-ced by ttetson University and C learvievv Geographic formed the basis of a Watershed Management Flan doc meet designed to meet Class 4 0) Summary 'eqairernents Rar ITMA s Cu un ity Ralh g Syd& progra . ._:. Deady Pr was e..eead^^ ..e.drafting of the Watershed Management Plan which has been determined O € by FEMA to be Class 4 compliance. ":. Rhonda Haag,Chief Resilience Officer O Monroe County,FI Reference. 10M50 Overseas Hwy,Ste.J46 (305)453 8774CD Key I argo,FI 33037 Haag-Rhonda@MonroeCounty-FI.Gnv> 9m Ivavne _ _ City of arise'-stainability .cfon Plan Erin I Deady - - -ruucet CL Duration: ( September J017 August MIS U- C:lient City of Sunrise (� Location: Sunrise,FI y� i The Firm led a team to compete several aspects of developing, .,toinability Action Plan for the C ith of tnnrrse. These ouhuded a i i eenhouse.gas Inventory_initial O development of P c.pital energy efficiency and renew bale ever dh y ojects, v-Inerabilitr:assessment and pnb,a o..fneach for the general public and b.,siness community. The (B Summon: _ .a c ro c ro e ee.: .. h -. for._pul in the p . ,p oce.. he c-st.inability Actio r Plan also included an y y .:aF.y..Fa,. F. .a ..d t c .U.:o a,.eg ahg ed io..see ,.w.,,...t.,e e =,.tee Plan and Code. O 0 Carrie Kasihw,Sustainabilit_v Officer City of Sunrise O' Reference: 777 Sawgrass Corporate Parkway 954.888.6043 Sunrise,FI 33KS ckasihw'-Asunrisefl.gov N N Nome Mom c Co-my Pilot Roads Analysis _Enn I Deady Buayet Duration... J015-J017R- Caient: [ Monroe County Location: Monroe County,FI Erin Deady RA vas the prime c ont;actor and with other sub<ont-actors conducted a Pilot Roads Analysis for two neighborhoods in Fig Pine and Key Largo to determine road elevation alternatives.costs and pour:approaches to est:b,ish levels of service for,ea level rid flooding for roads. The final report also via pported by a Resolution Summ � on: establishing an interim design standard for incorporating sea level rise into f.t.-re road projects on an interim basis until the County c ompletes it,Countywide Roads and :5 etor my v ater analysis. U) Rhonda Haag,Chief Resilience Officer Monroe County,FI (305)453-8774 Reference. 10M50 Overseas Hwy,Ste.Job UJ Key I argo,FI 33037 Haag-Rhonda@MonroeCounty-FI.Gnv> O Nome Monroe Co-my Greenl<eys_Plan Enn L Deady dy Juayet Duration.... Cacent: B[B Monroe County Location: R Monroe County,FI Erin l Deady R,.vas the prime confractor for the development of the Gi eenkeys Plan Ihe Coun..y.r.sl vulnerabililv assessmehf,susta,na biliay and,.mate plan. ".e Pro ect Summary Team c o id.;cted n.merous,n,Nees related to road co-nty asset,,habitat.tilities and generalized in-ndation. The project also inc 1.ded an updated Creenho.,e Cas p Inventory.significant public o.freach,briefings and workshop vnth the County Commis on,among other deliverables. p Rhonda Haag,Chief Resilience Officer Moi me County,FI_ Reference: 10M50 Overseas Hwy,Ste.J46 (305)45-8774 Key I argo,FI 33037 Haag-Rhonda@MonroeCounty-FI.Gov Packet Pg. 2222 CLEARVIEW J.2.f GE&GRAPHIC Past Project Performance Nome Monier C Co-my Watershed Management Plan Stetson vniveisity&Monrci C o.nty_ 'wont S,.0000 Duration: September v018 to Febwary tOto Client: B Sletson U.niverEilv8s.,.on.rleS County , Location: R Monroe County,FI u n',=e say s D.Jasca w,'_; a. orn,,:.:.;r asses—end wo K`.;,..ri.w:,!, ..ac,e.bda ..,e,e...;;,ec, .S 2:'=;ii. .`.,....�,....,darnage a ses= e...i,"omp<,.e....was Srrmmory: ,o du, ie.d,H_- ,fl_,'IZ.,, , :r pse:e.ss;v ring e e y is tfidw b a 7' .,�.�s;^`�.c..:�,F.."~',.�,�c ,W.�c. "�,;s;e. e... :e, ae. '7 age e... -��,sa� ..e.�.,b.:�::, wale shed roana,c oe. p.a r,,dd;i;ona y. o ihissame.;.'^,e t...: iw a..._e-.ape..y.e.`ly ovo aniroalion was F..,u,€.c.. Jason Fvans Ph.D. (386)8??-7910 Interim Fxecutive Director of Stetson Universi'tyslnstbute of Water and Environmental Resilience Reference. 471 N.Woodland Blvd., p jeva ns 1 @stetso n.edu ay 6 Del and,Florida 3D7tO Nome Res;i;end ,ann ,e &2 w ,:9�3 , 2 3 1, ' ocet 53 6�?50 2 DUM110n: December v018 to Jane vOtO(On going 1;ent: ( Martin C o-nty Boai a of do my Commissioners Location: Martin County,FI 0 0earView Geograp!,;cconduciedc e ve.vulnerabie assessroeni using 20`9fr soi Regional Chroale Change c nja(t projections as a basis for flo d projieci;ons..he ge vLgine ab;i;tyasses e ncluded sopects`,F n boil-Ahe buili_i and nalural ens,sronMends,Priority,n t a,tr.d.re and ra no-s action area,were identified � Summon: and provided aloria avith a Resiliency&Watershed Management Plan complete vvith recommendations that f.rtherwork twtrds a resilient ,o� t,yane. 28,,F._.,.:a .c.,add:�:.) a y:rtc.:a.�ve PDF roalp books and various,.cb,,Fend including a.a.c.bsaK L,c .:.,e^.p.F,Iu data collection 4orm,.and SLR 'g ansrnaison..a-.e:e ,cluc.i, e ,lectAdi,.....,..0 workordlers u,e.been.ss e.i,toconi uefle d tacoi.ecf;o e'..,...sf0 {u..u.e..e.s. e yp n -5511 g q Kathy Fitzpatrick;Coastal Engineer for Martin County (77t)t88-54t9 0 Reference. p 401 SF Monterey Road, 6, Stuart,Florida 34996 Iditzpatrick@martin.fLus dcy C 1. _ Nome IS S C port Services-Sea I evel Rise Modeling Eucloet S8 00 56,000 S,!50_55,000 0 Dur'ation.' March J019-On Going January J019-June J019 i January J019-May J019 i September J018-May J019 aien t: Stets or i university&Project Partner > Location: Chatham County GA I Rockledge,FL I Satellite Beach,P I New Smyrna Beach,P Chatham County,GA(March 2019-On Going) (Budget($8,000 � C ea ew(3ccoaraunk cond edaE :eve ievei nsevuhnerab;H;ty assessmeni forvanous nf ..e,.� .umncorporaied Chatham tic.-nty and the Gtv of Savannah.A map serie,ae r,ctng t re r e,.Its of t re food node d v .e..abl fi sfi u W c b.a ,F,..,e�.:. � Rockledge,f:L:f.lyrPP!Y1811(January 2019-June 2019k 18udcyet:?6,009 Clear'VieW wac,Fu. .,..:.conducted a.Ea ievei r;sevu e aW::;y a.c,...e. i form. aac ^, Rockiedge, ...ap sic e-s depicting f ie iesults of fie flood modeling and � Summary: CL Satellite Beach,f L(January 2019-May 2019k(Budget:$2,750 f(ea r aina ;eogra�pnic create 1 a large fc mst a;aphi fc displaying the eitie;sfcrmwa.fei infia�sfivyf.,re.The nap di splay ou L=.1ed symF c cgy a.phich date for t rc infrast.yfdre and, e c ,ed p pe�s.re.and rna.e riai. 0 New Smyrna Beach,f:L(September 2J'I8-�May 2019) (Budget:?+S,CbJ"o 0earvievi eecgr Cnicccrl ytel .e leielcii ;n e ne for fr a Iner lsHity mentfor the City ofDew_mfnnaMa: roapse c epicli: e..1SUIts Fie:r rood dwah flood mg and vulnerabie nfrasfirucfw pov; an Arc, Jason Evans,Ph.D.j Interim Executive Director of Stetson University's Institute of Water and Environmental � Resilience (386)K?-7910 Reference. 471 N.Woodland Blvd. jevans l@stetson.edu Del and,Florida 3t7tO N N lyarne Sea level Rise v.Inez a�hility Assessment Services J„arc S,r'O S"00 �. ..�Duration.' .. April J_019-October J019 l FebruaiS vOtO-March DOJO; 11;ent: ( Fnn ready I-.aa&Project Partners Location: Southwest Floi ida and Northern Monroe County,Florida Briny Breezes,FL South f L Sea Level Rise Vulnerability Assessments(April 2019-October 2€19)(Budget:$4,250 +•✓.,.ea e.ve;;.e,u...e..aY,;..yasses,;;rt +-.e;e�;,, ..,�..e�,:. ,c,�... ,�,..,.e.:..Sc,�. +.e ....,one ..n.;'ne� .�,.ti,n:oe�w„u .y;...,.. ,. .,�,.e�:ca; ummary ...,:;a roapsenes wa,;;,.,,v;cic iodelpki Briny Breezes,FL(February 2020-March 2020) (8udcyet:$2,500 C( Sea level rise projection adopted Comprehensive PlanArnendrnend�inBrinyBre.ezes,Florida, Q W Erin I.Deady,P.A.(President (561)340-36?6 UJ Reference: 54%SF 6th Avenue, + erin@deadylavv com Delray Beach Florida 33483 E U Packet Pg. 2223 " GEOGRAPHICD r. s i is 'U i V `_, ,.r s °� Pest Project Performance Norne. Coastal Watershed Management Plan for Chatham County and City of Savannah,GA Budget Duration.' October 1,2018 to Present Location Chatham County/Savannah,GA Performance of coastal flood modeling and sea-level rise assessments for infrastructure systems in Chatham County and City of Savannah,Georgia.Technical write-up ofjoin Summary. Coastal Watershed Management Plan in partnership with floodplain coordinators for Chatham County and City of Savannah,as well as planners and engineers from GMC Engineering,Inc.Project funded through Georgia Department of Natural Resources,Coastal Resources Division,Coastal Incentive Grants program. _ Michael Blakely,CFM,Floodplain Admin./CRS Program Manager (912)652-7814 ay Reference 124 Bull Street,Room 430 Savannah,Georgia 31401 mblakely@chathamcounty.org 0 Noire.' Resilient Planning for the Future of the City of Rockledge Budget Duration.' January 2019 to June 2019 0 Location City of Rockledge,Florida Performance of coastal flood modeling,sea-level rise assessments for stormwater management systems,and technical write-up in Rockledge,FL Performed through a partnershi( Summary.' with the East Central Florida Regional Planning Council with funding through Florida Department of Environmental Protection,Coastal Partnership Program. 0 Trina Gilliam,City Planner,City of Rockledge,Florida (321)221-7540 x 113 Reference 1600 Huntington Lane,Rockledge,Florida 32955 tgilliam@cityofrockledge.org 0. O Norne. Community Based Resiliency in New Smyrna Beach Budget Duration.' September 2019 to June 2019 Location New Smyrna Beach 0 Performance of sea-level rise modeling and land cover/habitat impact assessments in New Smyrna Beach,FL Performed under contract to the East Central Florida Regional _ Summary.' Planning Council,as funded through Florida Department of Environmental Protection,Coastal Partnership Program. Tara McCue,Director of Planning and Community Services,East Central Florida Regional Planning (407)245-0300 x 327 CL Reference.. Council 455 North Garland Avenue,411'Floor,Orlando,Florida tara@ecfrpcorg 0 Noire.' Sea Level Rise Planning and Resilience Assessment in Satellite Beach,Florida Budget Duration.' February 2016 to January 2019 Location Satellite Beach,Florida N Performance of sea-level rise and storm surge modeling,critical infrastructure assessments,and property damage in Satellite Beach,FL Included development of site-level Summary.' assessments that resulted in the relocation of the City Fire Station and Public Works complex.Performed through funding provided by the Florida Sea Grant College Program. N h h Courtney Baker,City Manager,City of Satellite Beach (321)773-4407 (B Reference _ 565 Cassia Blvd,Satellite Beach,Florida 32937 cbaker@satellitebeach.org E LU Packet Pg. 2224 J.2.f Past Project Performance Name: Hig as Beach Marine Reso ire c-rvey&Biological Monitoring (rdaet: Duration: v018&v019 to Present L.ocotbn [ Monroe Co unty,Florida Cummins Cederberg was retained in v018 to conduct a preliminary benthic survey to document the general extent,species,and density of seagiasses and other potential marine resources of concern(e.g.,corals) that may be growing on the submerged substrate within the proposed fill template,as well as,conduct an equilibrated toe-of-fill (FTOF)analysis,to estimate the seaward location of the sand placement and profile adjustment,referred to as the F_TOF,based on the profile translation method. Beach fill typically has a high rate of a-oss-share sediment transport immediately after placement.As such,environmental agencies are concerned with potential impacts to ne rshnie marine iesources.Utilizing the proposed construction template,Cummins Cederberg coastal engineers determined the FTOF Based on the proposed rill conditions, Summary' a repiesentative equilibrium pinfile was established for three profiles,based on an equilibrium of the proposed beach fill template and seaward translation of the native beach profile.This information was s rni-narized into a report,along with recommendations for design adjustments In v019,Cummins Cederberg performed a more extensive reconnaissance survey of the project area and immediate benthic habitats.Cummins Cederberg coordinated with both the FDEP and FKNMS on the design of the survey and subsequent biological monitoring plan.Both surveys were conducted via SCUBA/snorkel using modified BFAMR, line intercept and Braun Blanquet methodologies to collect and quantify data.A report and basemapwere prepared in support of permit applications to the FDEP and USAGE. U Reference: (olin Henderson 301(56/ 1888 0 _. Narrte .-..- _-.. i c::: Manic Rc c ice c,rvey Uc,.cart ra cector r,ucet Duration: December v018 to February v019 .ecotbn j Key West,Florida � The USCG is seeking to obtain environmental regulatory authorizations for potential marina reconfiguration and/or repair.The small-cia$docks and travel lift piers currently located in the cential marina basin,experie iced considerable damage with the passing of Hurricane Irma in v017 and the USCG is looking to repair/replace ti'iese structures, ' p � p identify potential locations for a new boathouse,and evaluate alternatives to strengthen their facility to prepare for future storms. A biological resource survey of the existing structures and substrate is required as part of a preliminary analv'sis to assess potential impacts to marine resources within the Summary proposed improvement areas and assist with the planning and design process. No Cummins Cederberg was coutiacted to conduct/update a marine resource assessment of true existing submerged bottom,dock,and bulkhead structures,in accordance with E q the NMFS and the FKNMS protocol for Benthic Surveys for Coral Resources in FKNMS,to document the extent,species,and density of corals,seagrass and other benthic 0 resources growing within the project footprint.This information will be provided to evaluate impacts related to the proposed marine improvements and assist with concept Z planning. > Reference: [ Rvan Bell,PE (954)908-8/10 0 Name _ _ Matheson liammucFaiK=caIcvd Rise,nC Flood Mrtgaton_Road map Mi,ini Race-.c_nhj P,arKs _ r„ucet_ a,DUIVIlOn .. J017 to v018 .ecotbn tort tiles,Flo ri - CL Matheson Hammock Park is located along the western shnieline of Biscav'ne Bev in Coral Gables.The Park is one of few publicly accessiblewaterfront areas in this region of Miami-Dade County.Most of the park is relatively low lying,which results in flooding to some areas during high tide events.Flooding is a nuisance to visitors,as areas become (� inaccessible.In addition to the negative impact on visitor experience,flooding has financial impacts,as revenue generating components are impacted operationally and y� G physically. 0 Curnmins Cederberg was engaged to prepare a Sea Level Rise Rood Mitigation Studv,relative to Matheson Hammock Park,with the primary objective to analyze the impacts of (B Summary' sea level rise on the parks infrastructure and operations,as well as develop flood mitigation concepts for planning and budgeting purposes.Cummins Cederberg compiled d existing survey data within the Park and I iDAR data ror the area to prepare a general topographic map for the park;assessed the condition of existing infastructure to understand conditions,remaining service life,and adaption feasibility relative to sea level rise;performed an assessment of the environmental conditions on-site to generally understand and document current conditions,as it would relate to environmental permitting;conducted an engineering analysis to provide extreme tide water levels;developed flood mitigation concepts and preliminary cost estimates;coordinated stakeholder involvement;developed an implementation strategy;and presented the results and findings w into a report. CD Reference: Angel Ti-jillo,PE (0 r(/55-7800 N CD R- Name B.,lkhe d and Mai n Cosign at.:rean Fieezet om n.pity r woet Duration: January v018 to October v019 CU L.ocotbn [ Marathon,Florida Cummins Cederberg perrormed marine structural engineering services,including the design of a new seawall and marina,for a community affected by the impacts of Hurricane E b! Irma.A site visit was first performed bv'our in-house engineering dive team to assess the extent of the damage and condition of the remaining structures. Due to the extent of the damage,Cummins Cederberg redesigned a 17v 1 F anchored steel sheet pile bulkhead along the eastern shoreline of the property,a 7S I F cantilevered Summary' N steel sheet rile bulkhead alongthe southern shoreline,revetment replacement and repairs,and a 14-slip marina with consisted of a p osArnatel r 180 1 F of timber c`ockin I� Ip ) 9 Construction administration services were also performed for the project m ensure the bulkheads,revetments and marine components were constructed per the contract drawings. UJ Reference: Sandia Walter 37l5j 294..1238 U Packet Pg. 2225 J.2.f Past Project Performance e Sto;mcvate Mast P r Mod rg nd Des a r Imp nc to on C c rt r c ng C c rt ct l I c ,e - ..... ..... ..... ..... ..... duration: 8 2016 to Present Lecaiion City of Fort Lau derda Ie,Fonda E The City's Storrnwater Master Plan will address chronic flooding and other storrowater management issues,including long-term issues related to sea level rise.T he City is composed of several individual watershed areas ranging chaiacterized by low-lying topography and intersected by numerous canals and rivers.This combination,including low Summary lying topography,limited available soil storage,aging and undersized storrnwater infrastructure,high tidal surges,and seasonal high intensity storrn events,makes the City susceptible to severe flooding. Services provided by HDR:Project Management,Environmental,Storm water,and Drainage Design. Rares Petr e a,PE (954)828-6720 � kcfc.cncc: 100 P1 Andrews Avenue,Ft. =nde-dale,Flo da 33301 !r t caCafo!t=nde,-da;e.gov 0 Nr an-c ar#itv Assessment and Adaptafion P sn tat dge. Duration: 6 2015 to 2017 - roartior, City of Sa!asota,Fonda 0 Project consisted on providing a comprehensive assessment of critical infiasn ucture to identify system vulnerabilities to future climate change and inform decisions to adapt M Summary strategies to reduce near-and long-terra threats associated with those changes. HDR inventoried the City of Sarasota's infrastructure assets,facilitated a vulnerability assessment and utilized the most recent climate modeling tools to better understand how each of four defined climate variables(i.e.SLR,storm surge,extreme heat,and extreme precipitation)might impact the City of Sarasota. 0 Stevie Freeman-Mootes (941)365-2200 Refe;ence: 111 S.Oange Av n=e,Saras ota,Florida 34236 stev�e.f-Tema r nertes Ccds�,-�,setagov.com 0. O 0 CL 0 N N LU h U Packet Pg. 2226 J.2.f Past Project Performance Nome: Monroe County Post Disaster Recovery Stratta Bud et Duration January 2020 Location Monroe County Surnmary In January of 2020,OVID Solutions,in partnership with the South Florida Regional Planning Council developed a Post-Disaster Recovery Strategyto guide recovery investments in the wake of Hurricane Irma.The Monroe County Post-Disaster Recovery Strategy is intended to: • Guide long-term recovery and resilience efforts following Hurricane Irma, • Help the community learn from its experiences from this event,and • Prepare for the future. N Hurricane Irma brought to reality the vulnerability of the island chain.When the debris was cleared,homes built to new codes to withstand wind impacts stood as a shining example of wind mitigation in action as a sound investment Marry older ground-level houses and mobile homes,were,however,severely damaged.The Keys � communities understand that impacts from flooding could have been much worse.This plan recognizes that as the Florida Keysplans for the future,it will be important to consider not only current flooding vulnerability,but how these vulnerabilities,such as storm surge,can be further exacerbated by sea level rise. Phase 1 of the Long-term Recovery Strategy consists of sea level rise modeling and data finalization.Much of this work has been underway in Monroe County through the Green Keys Sustainability Initiative for years and is near completion.Phase 2 of this effort is focused on policy and program development This phase will consider (, policies and designing projects to mitigate flooding and adapt to sea level rise.The consideration of Adaptation Action Areas kicks off the work to be completed by the County through Phase 2 by using this policy vehicle as a planning and development tool to shape future growth and investment in the Keys as a way to increase resilience of the island chain. _ In addition,this project resulted in an Operational Framework that captures many lessons learned from Hurricane Irma and memorializes the roles and responsibilities of ¢' Monroe County to enable them totake action quickly in the event of a future storm.Through this work,OVID Solutions worked across all county departments focused on ¢' growth management,public works,human services,sustainabilit finance and economic development along with each of the Cities.The relationships built through the 9 9 p Y- p 9 P 9 t8 development of the Operational Framework and understanding of local government operations provides the team with a deeper knowledge of the daily functions of Monroe County and will be useful for future projects as well. Reference: Helene Wetherington Wetherington-Helen@monroecounty-fl.gov Monroe County Disaster Recovery Coordinator (305)504-3036 G7 0. O 0 CL 0 0 N N h h U Packet Pg. 2227 J.2.f 'wood. Past Project Performance Name City of St.Augustine Resilience Planning and Implementation Budget'$26,910 Duration: 2018 to Ongoing Location St,Augustine,Florida Wood is working with the City to develop a resilience plan that will allow the City to embed resilience into critical infrastructure,proactively address shocks and stresses that can impact the City,and drive implementation of projects that can have the greatest impact across the social,economic,and environmental areas for the citizens of St.Augustine.Our support includes several key outputs that will allow the City to achieve the following: ® Prioritize capital improvement expenditures on integrated projects that can result in co-benefits and address both shocks and stress associated with the City ® Provide support for the development and facilitation of a resilience workshop that will provide the bottom-up input required to drive stakeholder engagement around the key shocks such as sea level rise(SLR),infrastructure adaptation,and resilience Summary.' Working with City planning,engineering,and the comprehensive plan,to develop a resilience plan that will allow the City to prioritize,allocate funding,and implement projects to protect critical infrastructure f/7 To kickoff the development of their resilience strategy,the City hosted a workshop to help identify solutions and consolidate ideas and opportunities to build resilience.This workshop was an interactive meeting facilitated by Wood and SCAPE Landscape Architecture. Wood also developed a custom scorecard tool for the City to assist in evaluating projects in their Capital Improvement Plan.The City had conducted studies to understand their vulnerabilities and need for adaptation.They reached out to Wood to help create a roadmap for implementing solutions that would help them move from plan to action.The scorecard tool is a key component of this roadmap,providing a consistent method for the City to prioritize strategies and solutions. Todd Grant,PG,Director of Utilities Dept (904)209—4271 Reference' Cb P.O.Box 210, St,Augustine,Florida 32085 Cl 0 E+ Name: McCoys Creek Restoration Budget'$1 Million CIO Duration: 2018 to Ongoing Location Jacksonville,Florida CIO Summary.' Once a centerpiece of the historic neighborhoods,the City is committing millions of dollars to implement stonmwater management,trails,and park improvements to restore McCoys Creek to its rightful place as a community attraction.Groundwork Jacksonville,Inc.is a non-profit organization working in partnership with the City of Jacksonville to restore and connect the streams and parks of Jacksonville's urban core to revitalize neighborhoods in retreat from flooding and pollution.Groundwork hired Wood to develop a master plan,30%design plans,and cost-benefit assessments for the McCoys Creek restoration project,in collaboration with our landscape architecture partner SCAPE.Wood led the overall process and conducted the biophysical science and engineering neerin assessments with SCAPE focused on the social sciences and ark design.The team worked close) and iterative) to employ SCAPE's community-focused, focused, 9� 9 p 9 Y Y p Y Y- landscape-ecology approach in collaboration with City staff,community leaders,businesses,property owners,the St Johns Riverkeeper,and other interested parties.This phase of work is ay complete. Wood developed the McCoys Creek Restoration Plan as a holistic approach to reduce flooding,restore the natural environment,and uncover the creek's recreational potential.The plan will 0, improve up to 142 acres including about 3 miles of McCoys Creek and surrounding land.This resiliency-based restoration plan will not only serve as a demonstration project for the implementation of natural channel design and the associated water quality benefits in northeast Florida and similar urban areas but will also make the City eligible for matching and cost- Z share grants from government agencies and environmental organizations.Wood has already assisted Groundwork in landing federal grant money. > Additionally,the City is allowing Groundwork to lead the final design and construction of Phase 0(in the headwaters),and Groundwork hired the Wood/SCAPE partnership to bring this phase to 100%Plans,with that work underway. Reference' Kay Elias,Chief Executive Officer Groundwork Jacksonville,Inc (904)598-5605 P.O.Box 13295,Jacksonville,Florida 32206 Name' Harry Horris Park Vulnerability Adaptation Analysis Budget' $30,000 CIO Duration: July 2018 to April 2019 C. Location Tavernier,Florida Wood has provided Monroe County in the Florida Keys with a vulnerability and adaptation project to evaluate a range of planning and engineering options to address future climate impacts related to sea level rise,storm surge and flooding.The work included a range of adaptation strategies for the park across a range engineering and cost variables.Green Keys!is Monroe County's plan for addressing climate change and sea level rise.The result of an 18-month planning process,it provides guidance for County decision-makers,staff,business owners,and residents with 165 recommendations and a 5-year Work Plan to increase sustainability and resilience.The plan contains six focus areas aligned with County priorities for future planning and project implementation. Facility Baseline Characterization Summar y: This project is aligned closely with the FEMA Public Assistance Program and reviewed a range of architectural and engineering designs to repair and replace park amenities that were damaged by Hurricane Irma.The project includes surveys,permitting assistance,bid support,design,permitting,document reviews,and construction administration. Facility Vulnerability Analyses The project utilizes the Southeast Florida Regional Climate Change Compact to incorporate sea level rise scenarios for the region to this park area.One of the most important aspects of the Compact is the development of unified sea level rise projections by scientific representatives of the Compact counties and other pertinent agencies. Recommendations for Incremental Adaptation Strategies C44 Wood developed a range of engineering options and cost scenarios that allow the client to evaluate options to address multi-hazard climate impacts and allow the park assets,operations, C D and facilities to operate and provide needed services in the future. 44 h Rhonda1 Haag Chief Resiliency Officer (305)453-8774 1 Reference' `' 1100 Simonton Street,Suite 205,Key West,Florida 33040 (� .E+ Name: Local Mltl ation Strategy Hazard Mltl ation Plan Update Bud et 564,000 -� Duration: 2020 to Ongoing Location Monroe County Wood was selected by Monroe County to provide an update to the 2015 Local Mitigation Strategy(LMS).An LMS or hazard mitigation is required to be update every five years to remain eligible for FEMA pre-and post-disaster funding.Wood is working directlywith Monroe County Emergency Services and the LMS Working Group membershipwhich includes other Summary.' jurisdictions,citizens and other outside stakeholders. Wood will conduct a planning process consistent with the Disaster Mitigation Act(DMA),the Florida LMS Review Tool,and the 10-step Community Rating System(CRS)planning UJ process.This plan update will be evaluating eight different natural hazards that are impacting Monroe County including flood,tropical cyclones,severe storms and tornadoes,wildfire,coastal erosion,drought,sea-level rise,and climate change and extreme heat. Jeff Manning,MPA,FAEM Senior Planner—Emergency Management (305)289-6325 Reference' 2798 Overseas Highway,Suite 400,Marathon,Florida 33050 CIO Name: Repetitive Coss Area Analysis Tablet and Programming Progromming Support Services Bud et S55,000 Duration: 2017 to 2018 Location Monroe County Wood provided the Repetitive Loss Mobile Application Tablet program to the Monroe County Floodplain Management staffto collect data on repetitive loss properties(areas)for unincorporated Monroe County.The Wood application was loaded onto tablets purchased by the County to more efficiently collect field data on buildings.This electronic program to collect building data and take unlimited photos uses a fraction of the time over normal paper forms and cameras,and also has an easier important process for FEMA SIDE program.Wood also Summary.' managed all of the data collected in a cloud environment and provided the County a web portal to access view and manipulate the data. Wood also assisted Monroe County after Hurricane Irma with Substantial Damage Estimate(SIDE)Programming support.Wood was able to load all 40,000 parcels in Monroe County and+/- 26,000 with buildings into FEMA SIDE Software Program on five tablets for the damage assessment teams. Wood made sure each tablet could be tracked in geo-portal,assisted in the import functions,and troubleshooted any problems with the collection or uploading of the SIDE data. Lori Lehr,Community Rating System Consultant (727)235-3875 Reference' 2798 Overseas Highway,Suite 400,Marathon,Florida 33050 Packet Pg. 2228 J.2.f Project Team Organizational Chart C�k2C9J',[�T P�A,�GA�ER. T'c��€-ShdR�ALdMi�DFLBI�G CEE) �N(7€�CLIiV�L VULtJiuR,'-h�ILITVNAl'UFsk�RrStiVJk"LC�: , ,flu, 4 E 2 I 'EY CL `0 (B N CD h h J U �)J Packet Pg. 2229 J.2.f Q) L 41 m .� ro ®_ f .E a > a -0 E ro as w. t ro Qa c� > rw c n crr n v5 rG �n 0 Q) E/l , .®. r- Q; 5.2. < C7 o .>' :5 � a +.' �- " QJ C.'Sl �. 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PRO EXPERIENCE � Ms. Deady has significant management experience Can nUmerOUS complex projects i.3eady: 2.0 1 1 involving climate legal, policyand planning elements inclUding VUlneralbility analyses 1nc��stry: '1995 and integration of adaptation responses into Comprehensive Plans. Ms. Deady has � worked Can nUmerOUS SUstainalbility, climate and energy planning efforts arOUnd the 0 star,— for large and small local governments. Ms. Deady has published nUmerOUS � m articles and reSOUrces related to the planning and legal ISSUes SUrrOUnding resiliency E AR A .�� and adaptation planning strategies. A cornerstone of this experience inc�lUdes the o E X �, R r' E development and implementation CAE�7t�1`lic engager en't and Outreach strategies to w ' SUpport local government policy and decision making processes. � 0 Climate Planning � Energy Conservation EducationCL JUris Doctorate, Nova SOUtheastern 'University, Shepard Broad 'Law Center i � and 'Use 2000 Grant nt ��nc inc �° Master PUblic�t�dministration, 'nvironmental Growth Management, Florida 0 Atlantic Liniversity '1996 0, Environmental Master of PUbliC Administration, Liniversity of the Virgin islands, 1995 < W Restoration Bachelor of Arts, Marine Science Affairs, Liniversity of Miami, '1993 N N Registrations/Certifications/ Licenses � 01 POC R American lnstitUte of Certified Planners +# 0 C I AT I(),'IN "raining/ Professional Development 01 Admitted to Florida Bar (2000), rT1erTlber o iVxeCUtive COUncil for the American 1nS'titUte of J Certified Planners � WORK EXPERIENCE Florida Chapter of the E American Planning Fria L. Deady, P.A. 12011 Present - Association President Lewis„ Longman &Walker„ PA. 12008 - 2011 Shareholder Audubon of Florida 11997 - 200 Environmental COUnsel Florida Atlantic University 11995 -. 1997 Fellowship-Lirlban and 'Environmental SOlUtions Packet Pg. 2234 "tt.E'4.,E I „ REPORT„e A I D "R,J B „W 'C A (.,r I ,- i'ublicat€om "City of Satellite Beach. Policy Recommendations for Resiliency" (April 2019), CO-AUthor. i'ublicat€om "Legal Issues When Managing Public twads Affected by Sea Level Rise. Florida" (Project No.. 201 -2.018i NP040AR4170 84), Spring 2.019, CO-AUthor. .- si Paris � i't�lF�l€cQ�t€�w�r€. "Why the L:�111I �w�fi C::lir ��te. C::h��nc�e. l�,1��'t'te.r.�: rc�r ��ri.� 'tc� �� �c�c:��l � Government NearYou" (Vol. 91, No. ), November2017. O Monroe COUn'ty, Comprehensive Plan: 'nerdy and Climate 'Element (2013), � approved by DEEO 2 Monroe COUn'ty 2017 Resolution setting sea level rise interim design standard 0. for new road elevation. O Monroe. C::OUn'ty 2017 Ze.so Ution to Accept Pilot o't Road Design Report and I`)tICBget 'fUnds for design phase. O 0. O City of West Palm Beach, Comprehensive Plan: Coastal 'Element Peril of Flood Amendments (2.017), approved by D`L-O � O City of Delray Beach, Cornpre.he.nsive. Plani Conservation, SUstainalbili'ty and � Zc�rrResiliency 'Element'Elementand CoaCoastal1�,1Management 'EIemen't (2019}. O CL O O N CD h h O J O O U Packet Pg. 2235 J.2.f a Alex Clark CL ARVIE YM Chief Executive Officer G -GRAPHIC P EXPERIENCE �.O °'E,,, ,,, .:dtII +#�� „W c lex's attention to detail and background €n IT operations support' his approach Cle arvie.w: 2018 to geographic information systems (G1S), environmental conSul'tancy, and 1.1. � 1nclus'try: 2014 development, Acting as CEC) of Clearview Geographic, he and his team service � both private and pUbliC clients thr0Ugh0u't'the eastern 'United States, by 0 CorTII`)InIng agile technical expertise with a concentration Can conservation sciences and G1S analysis to provide both con'tinUal and project-based service ( 0. A fir(. ,+#( , 0 ° since 2018. 2 0 CD Sea 'Level Rise Plood Education Projections � Bachelor of Science 'Environmental Science and Geography, May � CL 0lulnerabill'ty Assessment Stetson 'University LL Modelinc in ESR.I,s Arc GiS � Storm SUrge Modeling WORK EXPERIENCE c with HPOUS-MH 0. lwnvironmen'tal Clearview Geographic March 2018— PresentAssessments W cv Chief xe.cu'tive. Officer r. ..1..tru'tO a'tion Zev Cohen andAssociates, Inc. 12016— March 2018 r Environmental Scien'tist/GIS Specialist 1 Kappa Map Group LLC 12.015 - 2.016 Digital Cartographer Stetson University 1 2014— 2015 leaching & Research Assistant � Frans,J.IM.,A. Clark, C. Reich, R. Brown.and others 2020. 5tormwater 5ystern Assessments with Future Sea-Level Rise and 100-wear Coastal Flood Conditions. 1: eL...and: Stetson University Institute for Water and Environmental Resilience. Evans, J.M.and A.Clark,2019.HAZUS Coastal Flooding Assessment under Current and Future Conditions editions or the Village of Islarnorada, Florida,LDelwr nd: stetson University Institute for Water and Environmental Resilience. Packet Pg. 2236 J.2.f Frans,J.IM.,A.Clark., F. Deady. 2019. Monroe County Watershed Management Ulan. DeLand: Stetson University institute for Water and Environmental Resilience. Abbatantuono C.,J. Evans,A.Clark,2019 Current and Future Flood Risk Darn age Assessments with Ilazus-IVIII: Parcel-Level ,analysis in Monroe County, Florida, eLand: � Stetson University Department of Environmental Science and Studies. � Evan,J,M A.Clark, R. Bogart,and C.Abbatantuc no, 2019,Coastal tal Flood Vulnerability Assessment for the City of New Smyrna Beach under Current and Future U Conditions, eL...a€rcJ: Stetson University Institute for Water and Environmental Resilience. < 0 0 Evan,J,M, and A. Clark, 2019,Sea-Level Rise Inundation Assessment for the City of Rockledge Stormwater System. DeL...a€rcJ: Stetson University Institute for Water and a Environmental Resilience. -a Clark,A.,T.Abbott,J. Evans,2016 A CFIS approach to analyzing Lake err sford for they production andkhytorernediation potential cif Pistia stratiotes& Eichhornla 0) crassipes,Del-and Stetson University Bachelor of Science Senior Research Pro ect. E . 0. 0 0 CL 0 CD cv CD cv ram. LU ram. 0 m Packet Pg. 2237 .Q J.2.f Austin g g CLEARVIEW GAS r,'r .. FF Specialist GE, -GRAPHIC c EXPERIENCE � � ,.. rR rR 1 IN o �, a�., ���. �r ,�°� Clear`Jiew: 2019 Mr. 45ootee specializes in b)sines systems and analytic:s. His Bachelor of BUsiness Administration from Stetson 'University is complemented by years of working 11.. ndUstry: 2016 knowledge and 2. years of professional experience delivering b)sines intelligence 4- Using a variety of analytical methods. Skilled in database management and c .N A cGiS Pro, Mr. Gootee has contributed to a variety of GiS projects inclUding ai A R E A 0 F 4 several sea level rise vr�lneralbility assessments as well as archeological E X �U I RE it agery/SUrvey overlay analysis. 2 CAS Analytical Modeling kt'1,JA „I F I CAr I(),'I r 4- CD Sea 'Level Rise Plood Pr education Projection � Bachelor of BUslness Administration BUsln€"ssSystems and Analytics, Stetson 0. U- Market Research 'University, May 2020 /Demographic AnalysisC:e.rti'Eic:ate. Project Management, Stetson 'University, December 2019 c Data Management 2 WORK EXPERIENCE Arc:hi'teCtrare W cv le arview Geographic LLC October 2019 - Present GiS and 1.1. Specialist r�. 76 .1.. Srapport Member Packet Pg. 2238 J.2.f Danielle Hickman CLEARVIEW Environmental ..F chnidan GE � GRAP IC Cle arview: 2020 Ms. Hickman grOadU a'ted from Florida State 'University with ra Bachelor of � Science in 'Environment and Society with ra minor in 'Urban and Regional � Planning, 'Utilizing her expertise, Ms Hickman raids clientele in developing Q environmentally conSC iOUS, SUs'tralnralble b)(mess practices. She is keen at ,� Understanding the balance of the social, nratUrral, and economic environments � AREA 0 and how those may change with climate change. Since she began at Cle arview E �� m0, R 0 = ,w 0. Geographic, Ms. Hickman c:on'tinrae.s 'to e.nhranc:e her skillse.'t 'thrOragh assisting 0) with adaptation planning projects. > iwnvironmen'tral Systems Planning Education CL B achelor ofScience 'Environment and Society, 'Urban and Regional Planning, 0 Florida State 'University, May 2017 � 2 WORK EXPERIENCE N N le arview Geographic LLC April 2020 - Present � iwnvironmen'tral Technician Packet Pg. 2239 J.2.f c 1, J en n Bra A 11 C le arview: 2019 Ms. Brann, an honorably discharged 'U.S. Army veteran, served as a geosp a'tial . analyst condUc�ting wariOLIS levels of imagery analysis and identification. C.OUPled � Industry: 2012 with her Bachelor of farts degree from Stetson 'University she holds a certificate of Q 4- bUslness intelligence from iwmory 'University and has over 8 years of professional experience with geographic information systems. Ms. Brann Bassists with large � A R E 0 F scale geographic information systems modeling and analytical reporting. 0 Data Management 4- Analytical Reporting Education a' Master of Science in Geographic: information Systems & Technology, erosion analysis Liniversi'ty Of SOLAhern California, 2018 - Present CL U- Certificate SUsinss intelligence, Emory )nivrsrty, November "17 CL GIS Analytical Modeling �,�, Bachelor of Arts Sociology, Stetson 'University, May 2015 0 2 WORK EXPERIENCE cv CD cv le arview Geographic LLC ALIg 2019_ Present r® G S Analyst ! t Associates12.015 - July2.01S' Associate Analyst � e( United States Army, Active Duty 2008- 2012 GiS Specialist R, C , tT REPORT EV E tD t i C Brsann, J., P. Griffin, K. Mercy. 2019. Ground ContY'J(:. nmlysts of Erosioli on, Ltffle Fisherman's Road. Catalina islandi 'University of SOLI'thern California Dana and David IV ornsl'e College of Letters, Arts and Sciences Packet Pg. 2240 J.2.f E �` CLEARVIEW Dr. Jason M . Evans GE .GRAPHIC STETSON Environmental mental Scientist, P(` ,D, � PROFESSIONAL, SUMMARY EXPERIENCE Stetsom 2014 Dr. Jason M. 'vans is an expert in geospatial modeling of flood hazards, Including � leadership and development of ntImerO x sea-level rise assessments for local IndUs'try: '1998 governments thrOLIghOLI't'the SOUtheast region. internationally ��C� I�� an In'tc�rn��'tlond� c c ... 4® recognized leader in environmental science ��ncJ ��I��nnincJ, ���Co-Editor-in-Chief c for the JOUrnal of 'Environmental Management,AREAS OF E � EXPERTISE 0. QUALHICATIONS Spatial Modeling � Education 6 Ph.D., interdisciplinary 'Ecology, Area of Concentration in 'Environmental � Climate VUlnerabillty r �� Sciences, €1 c`�= f 7 � Engineering .Sciences, 'University of Florida, May 2tit � � Assessments 6 M.S., interdisciplinary 'Ecology, Liniversity of Florida, May 2002 6 B.Py,, Philosophy, New College of Florida, I�, ay '1998 U_ Environmental Policy and � Management. c W O R , EXPERIENC 0 Institute for Water and Environmental Resilience, Stetson University AUg 2019--Present CD interim Director Dire 'tor CD cv r. Stetson University I AUg 2014— P resent 76 Assistant/Associate Professor of 'Environmental ironmen'tal Science Elsevier I Jan 2016-- Present � Co-Editor-in-Chief, JOUrnal of Environmental Management e( Cast Vinson Institute of Government, University of Georgia Mar 2.010 — JUI 2014 RECENT REPORTS AND PUBLKATIONS Evans, J.M., A, Clark, M. Blakely, S. Cooler, Z. Hoffman, 1. McDonald, C. Reich, R" Brown, and C. Tolleson. 2 02 0. Chatham C OUn'ty and City of Savannah Joint Coastal Watershed Management Plan: S'torrnwaterSystem Assessments with FLAUre Sea-revel Rise and 1 00-gear Coastal Flood Conditions. BrUnswick.: Georgia Department of N a'tUral ReSOUrces. (Dr,.7ft under review) Packet Pg. 2241 Tanner, B., K,Work, and J.M. Evans. The potential of organics sediments in Florida spring runs sari records of environmental change. SOUtheastern Geographere ted) (Acc Swans, J.M., A, Clark, and 'EI, Dearly. 2019. Monroe COUn'ty Watershed Management Plan. Key West: Monroe COUn'ty Floodplain Management Program. Swans, J.M. and A, Clerk.. 2019. Sea-revel Rise Assessment 'for'the City of � Rockledge S'torrnwater System. Deland: Stetson 'University 1ns'ti'tUte for Water and � Environmental Resilience. � Swans, J.M., A, Clerk, R, Bogart, and C. Abbatan'tLiono. 2019. Coastal Flood � VUln€rabili'ty'for'the City of NewSmyrna Beach Linder CUrren't and FUtUre Conditions. Deland: Stetson 'University lns'tl'tUte for Water and 'Environmental � Resilience. � c Swans, J.M., '. Mitchell, A, Carr, C. Goodison, P. Zwick, and .1.. MCCUe. 2019. Sea- Level Rise Technical Planning Assessment 'for'the City of Satellite Beach. � Cainsvill : IricJa Sea Can't, 0. 0 CL 76 2 N CD h h J U Packet Pg. 2242 J.2.f J nna k Ca �A a r b a r 3 �a CtarT mingsi 2012 Janneak Cederberg, PIE, is a coastal engineer with extensive experience in planning, designing, and permitting coastal and marine projects in SOUth � indras'try: 2002 -a Plorid a. He is formally trained as a civil engineer, specializing in coastal < engineering from the Technical 'University of Denmark. He has more than 1 years of experience in marine 'field investigations,ations, hydrodynamics, linear and � AREA""R 0 F nonlinear wave dynamics, sediment transport, hrarric antis, nUmeric al E E XP'ruR ,u 0. rncreJelneJ, ecr�as'tra F'trae'tare CJeFICJn, sera eve rlFe, envircrnrnen't�a7errT1't'tInCJ, O a) and in'Eras'trrae'trare projects. He has also conducted hrarric ane modeling in > Plorid a and 'thrOUghOUt 'the Caribbean creating 'flood maps and determining � Coastal Resilience base flood elevations. He is regUlarly consral'ted can FEMA flood maps and 0 Design and Planning anning .J � impacts. . � IaraileJine r�c'rair�rn�n'ts r�l�a'tiv� 'tc� 'ilr�c�eJ insrar�anc�s �aneJ from climate changes and has extensive experience with the shorelines Of SOUth Florida. He has managed nrar earOras projects for waterfront condominiUm associations and has SUcceass'Erall y navigated 'thrOUgh 'their desire of increased resiliency CL while maintaining a functional waterfront for residents. 0 2 Professional nginee° ... Florida PE No. 69839 Education cv cv r. MSc Coastal 'Engineering, Technical 'University of Denmark, October 2002 WORK EXPERIENCE U) e( Cummins e rberg, Inc. November 2.01S'—Jraly2.01S' H1ggs Beach Sand Replenishment ean't � Town of Bay Harbor islands Resiliency and Seawall Condition Assessment Cummins Cederberg, Inc. I April 2017— March 2018 Matheson Hammock. Park Sea Level Rise and Plood Mitigation Ro adm ap Cummins Cederberg, Inc. I November 2016—April 2017 COCO PlUm Beach 'Erosion StUdy and Design Cummins e rber Inc. I November 2012--JanU ary 2013 Crandon Marina Sedimentation �S'tUdy Packet P+�. 2243 arf, Jason Taylor ts 1sr Tk Senlor Marine Structural Enclineer. q Lea J d wage pec rn: EXPERIENCE "'�8' V 1 �, :"' A f 4" R`v.d 4 Earn ' `v'�t II'Y���i�, E�t�t, �r „ �vu r E C:Um ingsi 2012 Jason Taylor, PIE, is responsible 'for the s'trUCtUrral inspection, design, and constrraction administration for marine s'trUCtrarral engineering projects. He holds ra � IndUs'tryi 2002 master's degree in Structural Engineering from Stanford University and has 22 years of experience as ra s'trUCtrarral engineer, Pik%of which heas'EOCUsed can coastal � and marine s'trraCtrares, incIracJincJ seawalls. He has completed marine strraCtrare c projects in the United States and the Bahamas, including rts,fender systems, � Ada A �F as w mooring dolphins, bUlkkerads, seawalls, docks and piers.Jason is also ra certified E ER'TI"Z 0. diver and leads the Underwater strUCtUrral inspection team at C:Ummins C:ederiaerg, 2 which is comprised complete ly of engineers. 1 hrOUghOUt his career, Jason has 0) performed over an estimated 500 above- and below-water s'trUCtrarral inspections Special €nspector for coastal strUCtUre projects. He was ins'taar en'tral in the completion Of C.tarT mini 0 Cederber 's Vern of Bay Harbor Islands Seawall condition inspection, leading the CD 9 Certified Diver engineering dive'team to perform above- and below-water inspections of the le 20,000 feet of seawall SUrrOUnwncJ the. Town, Inc:IUcaincJ residential docks and PLakalic: Advanced Open Water owned land. CL SCLakara 2 Professional nginee° - Florida PE No. 60277 Education CD MSc S'trUCtrarral 'Engineering, Stanford 'University, '1997 BSc Civil 'Engineering, Stanford 'University, 1995 WORK EXPERIENCE U) e( Cummins e rberg, Inc. July 2019 Part N assrara Above and Below Water S'trUCtrarral Assessment � m Cummins e rberg, Inc. I May 2018—October 2019 � Town of Bay Harbor islands Resiliency and Seawall Condition Assessment Cummins e rberg, Inc. I September 2017—October 2019 Ocean Breeze COMMUni'ty Seawall and Marina Cummins Cederberg, Inc. I April 2017— March 2018 Matheson Hammock Park Sea 'Level Rise and Flood Mitigation Ro adm ap Cummins e rberg, Inc. I July 2015 'isher island Terminal 'Underwater inspection Packet Pg. 2244 J.2.f 1- n r imx'A .r:+r r r a r Ci n t EXPERIENCE � � ,.. rR rR 1 ti o �, r �s Pa - �a o `� Cb a�., ���. �r ,�°� r�,� it+;... its m�°9 i CUrT mingsi 2016 'Leonard is a Coastal engineer with significant experience in the planning, engineering analysis, and design of coastal and waterfront development � projects in Florida and thrOUghOUt 'the Caribbean and 'Latin America. His experience, ranging from project inception to cons'trUction, inCIt des 'field � investigations, inspections, feasibilityS'tUdies, marine reSOUrces, rec UlatoryAi A �F � ay permitting, cost estimates, comprehensive Coastal engineering analyses, a P R T w< 0.nUmerical r odeling, s'trUCtUral design, cons'trUc�'tion drawings, 'technical O W specifications, and cons'trUc'tion management. 'Leonard has condUc'ted beach > W nOUrishmen't and VUlneralbili'ty assessment reports thrOUghOUt SOUth 'Florida, Planning as well as developing nUmerical r oriels for coastal processes and 'Elr�odplain 0 iwnCJIneerInCJ I\nClyslri CE"Et'w7d€f€fiw"at€t'w7n "at'E.Id€e"a. � Design of Coastal and Waterfront Development 0t'1,JA „I F Its A AT I(),'I` 0 Engineer Intern ... Florida El No. 1100019727 2 Education MSc Ocean 'ngineering, lUniversi'ty of Miami, July 2019 N CD BSc Civil 'Engineering, lUniversi'ty of Miami, May 2015 r. WORK EXPERIENCE E Cummins Cederberg, Inc. November 2.01S'—JUly2.01S' Higgs Beach Sand Replenishment Cummins Cederberg, Inc. I May 2018—October 2019 Town of Bay Harbor islands Resiliency andSeawall Condition Assessment � Cummins Cederberg, Inc. I October 2017—March 2018 Bric:kell Key island Coastal Resiliency S'tUdy Cummins Cederberg, Inc. I April 2017— March 2018 Matheson Hammock.Perk.Sea 'evel Rise and Plood Mitigation RoacJmap Cummins Cederberg, Inc. I November 2.016—April 2017 g Packet Pg. 2245 J2.f Gina Chlello EXPERIENCE P a0 F� rR rR 10 L '1',1 a t... t A Y Cb C.UrT mingsi 2016 Gina oversees engineering and environmental permitting projects from start to finish, Inc:lUding all environmental 'fieldwork, environmental permit processing, t8 and permit compliance. As a 'former reviewer with the FDER she has a strong backgrOUnd In the permitting of dune restoration, beach nOUrlshmen't, inlet 0 management and marina type projects, as well as environmental and land Use � AR E A"31 0 .� c .� state, �federal levels.c c c extensive regUlation�at the local, xtate, and federal le el ,. Gina also has ^^ experience condUcting marine reSOUrce SU veys and performing fieldwork 2 thrOUghOUt SOUth Florida, including hardbottom edge mapping, hardbottom monitoring and artificial reef monitoring in compliance with permit conditions for � beaches and other coastal works projects. She is also experienced In coordinating and holding public outreach events and public workshops. PADI 'Enriched Air Nitrox Diver (It\ND/EA\Nx) CL Education c (0F ( 0 IN A „W 76 A,,1,,,10C I AT I O,'I` (31 GradUate Certificate, Geographic information, Florida Atlantic lUnlversity, 2 2013 BSc Marine Biology, 'University of West Florida, 2008 American Academy c� N of 'Underwater Sciences , r. (A\ALlS) Scientific Diver � Certified, Plorida Atlantic � lUniversi'ty 2013, A\AL)S WORK EXPERIENCE E Compliant � Cummins Cederberg, Inc. September 2019 December 2019 Florida Department of C.00:O PlUm i.zE'aC:h Marine Re.xOtIrC:eSUrw.y for Beach Ero.xIoY1 7ttldyslnCB New Design Environmental Protection � tc rrr w etc r, 'Erosion n nd Cummins Cederberg, Inc. I Septlember 2019 Sedimentation Control � � ,Iggs Beach Ben'thic SUrvey'for Sand Replenishment inspector � Cummins Cederberg, Inc. IJanUary20"19--JUly20"19 Monroe COUn'ty Roads VUlneralbility Pilot S'tUdy Wetland Delineation Cummins Cederberg, Inc. I December 2018—FelbrUary 2019 LJS Coast Gt and Sector Key West Benthic SUrvey Cummins Cederberg, Inc. I April 2017—March 2018 Matheson Hammock.Park.Preliminary Assessment'for Sea Level Rise Mitigation RoacJmap Packet Pg. 2246 J.2.f 1791� Emilio Corrales P. E. Project Manager FN PROFESSIONAL, SUMMARY EXPERIENCE ` D R: 2005 Emilio torrales' 16 ears' experience includes prwjent management, client management, post design management, presef1'tatiofIlpt bliC: speaking skills, t� IndUstryi 2004 strong analytical and COrnrnUnicra'tion skills, bUclge't managing, marketing, preparation and design of drainage plans, preparation and design of lighting � plans, preparation and design of signing and pavement marking plans, � m preparation and design of signralixration plans, preparation and design of E roadway plans inclUding bUt not limited to roadway geome'triCs, clU an'ti'ties, 0. AREAS O Cost estimates, pavement design and Utility coordination as well as extensive a) EXPERTISE COMPLIter experience in MicroStration, Geopak, GUidSiGN, ALAOTURN and � AUtoCAD applications. 0 Climate VUlnerrabili'tyQUALHICATIONS � Analysis Transportation Design Professional Engineer, FL, US No. 70657, Exp. 02/28/2021 CL 76 AT SSA ainten ante of'Traffic e tific ation (Florida Advance Work Zone Traffic ntr l Course) Exp. 202 ASSOCIATIONS Education ` . 6 Master of Civil 'Engineering, Transportation 'Engineering (Masters in Civil CD iwngineering), Florida In'ternra'tiondal Linlversl'ty, 2009 h American Society of Civil � 6 Bachelor of Science, Civil 'Engineering, Florida international i.fnl`Jersl'ty, 2005 iwngineers WORK, EXPERIENCE Project Manager Dade Aviation Consultants (Miami International Airport) 2004 - 2005 iwngineering intern RECENT REPORTS AND PUBLKATIONS __. District 9� .... -st Master Plan P� . . E �)� , �r .cl.xC�rC. .Ccl.x l.x C.r cln clCal I'ty n slnC:CrCn't Report. 2020 FDOT District 4, SR. Al A R.evetment Rehabilitation at Slo ar's Curve iwngineering Report Packet Pg. 2247 J.2.f Michael J . GlIbrook, GISP FNSenior Geospatial Professional PROFESSIONAL, SUMMARY EXPERIENCE HDR: 2019 Mr. Gilbrook has e.x'te.nsive e.xpe.rie.nc:e with applying his environmental science backgrOUnd and analytical skills to environmental impact analysis, � incUs'try: "1 3"1 natUral reSOUrce management and Urban and regional planning. Michael mentors 4 i`.77rC'eSSICnC5 and CCnC ]C't5 strategic planning for the Use of 4 i`.7 0 ARE�„ within 'the. c�c�rn����ny. ��in�e. 1,,�3�, he. h��� ������lie.c� C��,� to environmental ��n��ly�i� c AREA �r,� 0) for transportation planning, water reSOUrces planning, environmental impact E EXPERTISE assessment, and pC bliC: lands management planning. 0. 2 ArcGS Desktop Professional '1 0.1, ksrl QUAL I >xATIONk American lnStitUte of Certified GrS Professional (GS, ), iExp. 0212022 � Certified Planner CL Education AdjUnc't ins'trUc'tor at the 0 lnivc rrri'ty of Central 6 Doctor of Philosophy, Biology, 'University of Central Florida, 2014 — Plorida 6 Master of Science, Biology, 'University of Central Florida, '1981 2 Bachelor of Science, Biology, 'University of Central Florida, 1978 3 cv PROFESSIONAL, CD cv ASSOCIATIONS WORK, EXPERIENCE r. HDEngineering, Inc 1 '199 - Present Society of Conservation — Biology Feat Central Florida Regional Planning Council '1985 - '199 American inS'ti'tUte of Special Projects Section Chief Certified Planners m IIoriida Department of Tr nsiport floe 1981 - 198 Association of Environmental Scientist � Environmental � Professionals Florida Planning and RECENT REPORTS AND PUBLKATIONS Zoning Association Eval iating the 'Environmental 'Effects o 'Urban Sprawl 'Using Landscape National Association IC'tlCn of Metrics.5. Presentation n'tr'tlCn at !Z S13 t nnUrConferenceX7C51'tlCn: Environmental Spatially 'Enabling the 'Enterprise. LOUisiana, New Orleans 2008 Professionals. Packet Pg. 2248 J.2.f } E. E � P t t, t,ff Senior E lydro-M teatroIociist PROFESSIONAL, SUMMARY EXPERIENCE D'_ Mr.. ��,'1c��,ahon has 33 years of experience applying science and technology R 2008 SOlUtions in his expertise as a meteorologist/atmospheric scientist. He has 1nclUs'try: '1985 specialized scientific expertise in 'forecasting micro/mesoscale weather and atmospheric events for Use by government, energy, aviation and aerospace � inclUstries, among others. resides his global AREAS 'forecast modeling 0 A A OF specialization, he has sUpported 11 applications as well as the installation � EXPERTISE and 'trOUbleshooting Of cOMPLI'ter and atmospheric monitoring hardware. E 0. 0 Climate Change QUALHICATIONS 0 QUan'tifica'tion 0 Impact Analysis &Adaptation Education Bachelor of Science, Meteorology, San Jose State 'University, 1985 Flood Warning CL IMoni'tor'ing & Response WORK, EXPERIENCE 0 76 DrOUght Management > 0 HEngineering, Inc 12008 - Present . Storm Event Forecasting0. CD Post Storm-Event Analyses Cy Boeing 119185 - 2006 CD cv FIR/EIS I�c�cr.�rn��r�'t 'tic�r� Senior Meteorologist r� 76 GIS Mapping for Climate Adaptation Strategies RECENT REPORTS AND PUBL,ICATIONS E F Climate Resiliencei Managing impacts to G")Ur Water €nfrastrUctUrePresentation at Drexel 'University C.CRLjN series. Philadelphia, ASSOCIATIONS Pennsylvania 2019 American Meteorological Climate Change and the 'Effects can Water SUppIy and Wastewater. � Society Presentation at Nebraska Water Environment Association. Kearny, � Nebraska 2019 American Water ResOUr'ces Association Flooding, DrOUgh't, Climate and the Weather. Presentation at Nebraska NatUral ReSOUrces Districts AnnLial Conference. 'Lincoln, Nebraska 2019 National Water ReSOUrces Association North Carolina Workshop Climate Resilience. Presentation at 1ryW11ry and Climate Resilience Workshop. Greensboro, North Carolina 2019 American Water' Works Association Packet Pg. 2249 J.2.f f�4 Julie Denni Community 1nity Resiliency Professional O OViDi 2019 Owner of Cell Solutions, ra government consulting firm Crown In Florida and O employing local residents. IrUs'ted advisor for government, non-profit and local indUstryi 200 leaderswith nearly two decades of expe.rie.nc:e in c:or r uni'ty resiliency and economic development, Fourth generation Florida native. O O E IN C Y 01,J+#LI F I C AT IN" � 1414 „W '; 14r O. O O Education > O Managed cc the MASI`R OF SC:IENC::iw 1N PLANNING ('Urban & Regional Planning), Florida development of q ( ''Adaptation 7'tra'tlC n Action n State 'University BAC H't-L JZ OP SC HENC.' €N POLITICAL T IC.A SC HENC.', I�lorldra State CD O .— Areas! A Guide for Liniversity � Ploridra's C.orY MUnl'tles.'' Community Involvement � a. ,,r... 01 OIC UUNTEER LEADER, Wak.ulla 4-H Horse e Club Drafted the 2020 f 01 MEMBER, Wak.ullra Chamber of Commerce O 76 Disaster Recovery 01 CHART I.Z MEM MER, PSL) Department of'Urban and Regional Planning Alumni 0 Strategy. C::crunc it 0. Created and led the WORK ,,W, �,w c44 implementation o O 'f the R EXPERIENCE�,a N N State of P l o ri d ra � C::or r uni'ty Resiliency OVID SOLLJIIONS, I_I_C:: I Wakullda County, Fk Feb 2019 � initiative. Owner — 01 Crafting ra Cornrnunity driven economic development strategy'for the -O Created ra plan to spend :5 Cornrnunity of Panacea in W ak.ullea County FL v) 1. billion in Ct3SCT-t1 01 Advising the City of Panama City and Spray C:un'ty, FIL on Iona-terra p funding, which redevelopment of housing in the wake of Hurricane ! 1ic hdael. � addressed affordable 01 redevelopment strategies to help Calhoun County, 'Liberty County and the City of housing 'following Apalachicola secure millions in recovery'funding'to refuel local economies a) Hurric ane 'Irma. following Hurricane Michael, � 01 Created ra $'ISO million recovery plan for the Florida Keys'following Hurricane Oversaw the Statewide � Irma, Arenas of Critical State Worked with the State of California, Butte County and the Town of Paradise to Concern Program. evaluate unmcat rcaccsvcary needs'following'the devastating wildfire'that all kau't wiped the Town of Paradise off the map. Additional clients inCludei Calloun-Liberty Hospital, GulfSpecimen Marine'raga and the City of Hallandale Beach, Fl. RIDA DF:PARI IV1ENT OF FC_OI`�OMIC O P RI il`�ITY l]allahassee, FL...l Feb 2017-January 2019 Packet P . 2250 Director, Division of Community Development � J.2.f WORK EXPERIENCE (COIN'THN"UED) Developed solid working relationships with community and business leaders throughout the Florida Keys while managing the Areas of Critical State Concern Program. Advised the Executive Director on how to solve complex community issues,including the redevelopment of the state in the wake of Hurricanes Irma and (Michael. Served on the Board of Directors forth e Florida [dousing Finance Corporation,a public- private partnership that allocates hundreds of millions of dollars on an annual basis to support affordable housing needs. Z' Worked closely with Congressional leaders,State Senators and Representatives and local elected officials to solve challenges in their districts. eC 0 FI._C.RIDA DEPAFFI MENT OF ECONOMIC OF'POFFiCFJNITY I Iallahassee, FL I (March 2015 - February 2017 Executive Staff Director, Division of Community Development 0 Functioned as the Chief of Staff forth e Division of Community L:7eveloprnent,assisting with all aspects of leading a division that helps cities and counties accomplish their Coals � through community and econornic development. Coordinated the division management team to ensure important deadlines were met and projects arc.,accornplished. Connected local organizations to remove barriers to employment and help people get a a) Job through integrating the efforts of local community action agencies and workforce 0. boards. 2 Managed an annual allocation of$100 million in federal funding to help boost the lives of > people who need a hand up and help communities thrive by strengthening infrastructure C1 through the Community Development dock Grant Program, Low-Incorne Horne Energy 0 Assistance Program,and Weatherization Assistance Program. �s FLORIDA DEPAFFI MENT OF ECONOMIC OF'POFFiCFJNITY Iallahassee, FL I October 2013 - February 2015 CL Community Program (Manager Developed Competitive Florida,a prograrn that assists rural areas in Florida by helping � thorn set realistic goals for advancing their local econorny based on unique local assets 0 such as a historic downtown, proximity to interstates or rail and natural resources.Worked with state legislators to secure dedicated funding for this prograrn. � I o-date,over 20 communities have participated in the prograrn including Fort St. et Gadsden County, Sopchoppy and the I own of White Springs. CD W. cv CD FI._OFFIDA DEPAFFI MENT OF ECONOMIC OPPOFFiCFJNITY Iallahassee, FL 12009—2013 Planning Analyst Managed programs focused on waterfront revitalization,post disaster redevelopment and � sea level rise adaptation planning. Advised federal officials on the development of long-term recovery coursework for state E and local governments and published articles and presented at national conferences on U) working waterfronts preservation,sea level rise adaptation and disaster recovery. < CvSA OCEAN SCIENCES, INC Stuart, FL 1 2005-2009 Community Planner m Served as the I allaha<see representative for a marine sciences and planning consulting E firm Focused on the synergies arnong emergency management,wildfire mitigation and U community planning.(Managed individual projects and assisted with marketing company services and building client relationships. < FEDERAL EMERGENCY MANAGEMENT NT AGENCY, REGION V I Atlanta,GA 12005 -2006 Hazard (Mitigation Planner Managed the review of local hazard mitigation plans to meet the requirements of the Disaster(Mitigation Act of 2000 and provided technical assistance to local governments throughout the Southeastern United States.Participated in the response and long-term recovery efforts for the Florida 2004 Hurricane Season—the second largest disaster declaration in the history of the United States Packet Pg. 2251 J.2.f Gregory Coming, PE Project Manager wood. 4 a EXPERIENCE c0 "E,R ,R 10 IN A L ,R m,d iC¢; ',NV IA R � U Woodi 2010 As a Project(Manager,Mr.Gregory Corning provides technical input and engineering analysis for projects involving climate resiliency and assessment,project management,dredging and � industry 2009 dewvat<ring planning and design,stormwvaterdesign and permitting,environmental design and permitting,and construction administration,engineering,and inspection. � A R E A""31 0F Mr.Corning has participated in climate resiliency and assessment projects for parks,facilities, � X T Z roadways,canals and stort7wvater assets.Ide has conducted field exploration and research on � several environmental projects,such as sediment analysis for potential contarninants that affect E disposal options,surface water quality assessment and monitoring,and wetland evaluations.Ide 0. and has experience with�(�IV1C:71... C'>IVIAP and has assisted in the management,planning and 2 Climate resiliencys � s, : s,� s assessment design for dredging and dewvat<ring,stormwvater,and wetland projects frorn the design and > permitting stage through construction and final certification. [de has given several presentations � Project management to stakeholders and the public for contentious issues on behalf of governmental clients,especially 0 Dredging and dewatering in South Florida. � design and permitting � Mr.Corning also possesses experience in the development of grant applications and construction Sediment analysis and such asr��quee�stf orproposals,drawwings,technicalspecifications,andcoste�stimates. C. disposal management ' ,,_+# „ ";AT I .fall 0 Environmental > engineering design and Education permitting � Bachelor of Science, Civil Engineering, Florida,atlantic University,2009 Engineering and egistr tiions/Certuflications/Ucens s N CD environmental field 79293 c44 Professional Frinineer. Florid., No. investigations � WORK EXPERIENCE t Monroe County Harry Harriis Park Vullnerabili[ty Anallysiis, Monroe County, Fioriida < Project (Manager � American Society of Civil Monroe County contracted Wood to complete a vulnerability assessment of Diary Idarris � Engineers park,which is a popular place for locals to spend a day at the ocean.I he beach,not open to � m the ocean,is a tidal pool safer for children.I he basketball courts, kiddie playground, E pavilions and C'BQ grills are close to rest roorns and parking.Iwo softball fields host local American Water � tc a€n< One of the most popular features in this park is its do c pwvater easy access boat ramp. ReSOUrces Association p i�7p. �. This assessment proactively develops adaptation strategies to enhance the C ounty`s investment in an important State goal:thepreservation and enhancement of workingFls rida �Stc rrnwatur waterfronts in Florida.I his analyse€,also.furthers,the work of the Crr unty`s uuytainability and Association Climate plan ongoing under the Greenl(eys plan,which sets forth recornmendations to plan appropriate uses and adaptation measures for areas.I he analysis reviews the existing features within the property and identifies necessary adaptation measures to protect it from storms and future impacts frorn sea level rise and other impacts/stress to maintain business operations,ns,The work enhances and protects the C ounty`s financial investment in preserving its use in perpetuity as a public facility with recreational boat access use and furthers the Packet Pg. 2252 J.2.f WORK EXPERIENCE (COIN'THNIJED) State's goals to preserve and protect working waterfronts,Specifically,Wood (1)evaluated the available existing data (including previous sea Keel rise modeling;the C ount; s Local Mitigation Strategy;building,sea wall and property elevations;and plans,renderings, drawings,and surveys)and (2) prepared a vulnerability characterization/analysis to define the parks future vulnerability to sea level rise and adaptation alternatives(related to existing and proposed site improvements)to proactively prornote the resilience and storm surge of the site and its use in perpetuity as a public facility with recreational boat access use. � Monroe County Roads and Vulnerabillity Analysiis and C IpHt ll Plan, Monroe County, for lda 0 0 Project (Manager Climate change, including but not limited to extrerne weather conditions and sea level rise < has prompted planners and officials to focus on strategies that support a more resilient 0 system,The County's and States roadway system is vital for its access/eva uation and � mobilization within the Florida keys,As part of the County sustainability approach,this pro ect will merge climate change science and modeling,with transportation engineering and planning to develop a long-term roads adaptation plan based on design criteria,Sea 0 Level Rise(SLR)projections,adaptation methodology, policy/financing evaluation,and public/stakeholder outreach.I he project will be divided into three phases:study and W analysis,engineering design,and adaptation plan. E 0 urriicane(Irma Mariine Deems Monitoriing and Related Serviices Pro ect (Manager Wood is providing project rnanagernent and monitoring services for the removal of marine 0 debris within the canals systerns throughout the Florida Keys due to Hurricane Irma. Prior to � beginning the debris removal phase,trucks and trailers used for the purpose of transporting -9e debris were measured by Wood.I his information is being utilized for documenting the � volurne of debris being removed from the canals, nearshore eaters and from the TDL A's to � accurately determine the pass-through cost at the final disposal sites,Wood's Safety Officer and Project (Manager are conducting safety briefings and safety equipment checks during 0 operations to ensure compliance with OSHA.Wood is providing administrative,technical, (U and prograrn management support for services that met the USL:7A/INRCvS requirements in support of the project.Wood has developed solutions and prograrns to support the debris 0. rnanagernent/disaster recovery,including but not limited to,file migration/managernent, � e( Shar Point development,Access data solutions, Excel data solutions,Iableau products,GISCD products,high-level reporting associated with these products,and web design/developrnent. N Wood is ensuring all activities comply with the requirements of the USL:7A/INRCvS, N10 .A N FKINIMS, SFV111MD, USFA/S, FV11Cv and USACvt.Wood is verifying and maintaining records regarding the contents and cubic yards of the vehicles entering and leaving the I DMAs and 76 is coordinating data recording and information management systerns. E Monroe County Canall Restoratlon PRAbIlicOutreach, Monroe County, FloHda 0 Project Engineer Wood assisted (Monroe County in obtaining an EPA Grant to increase public participation in � the canal restoration program,and under contract with (Monroe County three public uo workshops were conducted.I he public workshops provided information about the canal restoration prograrn, including the process used to develop the phased Canal (Management E Master Ulan (CviMIMP),the technologies that would be implemented to restore water quality � in the canals, best management practices that should be implemented by horneowners,and M the benefits of water quality restoration.,additionally,the outreach prograrn developed a < web based permitting guidance docurnent to help facilitate pro-active horneowners that wanted to pursue water quality restoration for their property or their subdivision.,also,tours of the dernonstration program construction pro ects were held so horneowners could see firsthand what was involved with implementation of the water quality restoration projects. I he public outreach program served as a unique opportunity for(Monroe County to dernonstrate to its residents the efforts being undertaken to improve their community and the environment. Packet Pg. 2253 J.2.f � r Cynthia Popplewell, PE, CFM Associate to Project Manager r au1� 1 1 , 1e ,4 a EXPERIENCE P R0 F E" "1 10 IN A L "11,J!'",,4 !'",,41A R Y c Wood: '1 996 Ms.Cynthia p'opplewell has 24 years of experience in hazard mitigation planning and CKS � Program assistance to local and state governments.She has experience as a water resources � lndus'try: '1996 engineer and she served as the pro ect manager for the State of Alabama Map Modernization/Digital Flood Insurance Rate(Maps(DFIRIM)project= prior to her current focus on � hazard mitigation and emergency management.Ms.p'opplewell has been the project manager � E rE E on multiple DIMA,FIMA and CKS compliant local hazard mitigation plans within FEMA Regions III, � h/,V,\/II,and IX She€v also experienced with developing and ut>dating 1..IRA for several local E X P, R ' and multi jurisdictional hazard mitigation plans. Ms.p'opplewell has worked with FFIVIA mitigation E grant programs and has assisted multiple communities with the development of technically a. 2 0 feasible,cast effective and environmentally sound mitigation project applications. FEItfA CR�S program � > Flood plain 1�,�1anaCer en't "1 LI ��NA (),'I 3� � f m,F��r DFIZM Development ducafl on Hydrologic and Master of Science, Civil Engineering, University of Kentucky, 1995 CL ydrr ulic Modeling ling Bachelor of Science, Civil Engineering, University of Kentucky, 199 egiistr tlons/Certlf caflons/f,.ceps s Hazard Mitigation > 4 professional Engineer,Iennessee No. 105683 Emergency Certified Floodplain (Manager, No. US-03-00925 0. 0. Management cv CD WORK EXPERIENCE C44 r�. r. R0 t INAL Loci Il and RegiionM MRAIIt6-Hazard Miitlgaflon Plians, VaHous Locatlons, Un t d States � s,,, ,,,1 ., t, a1#s .,tIII Project Manager and Senior Planner Served as Project IManacier and Senior Planner for the preparation of several multi-hazard � mitigation plans for natural hazards.I he planning process identifies hazards that threaten U) Association of State the community;determines the likely impacts of those hazards;sets mitigation goals; and < Floodplain Managers determines, prioritizes,and implements the appropriate strategies that would lessen the � impacts. Community plans have included: � Tennessee Association of 0 City ofWaveland, (Mississippi � m Fir r dplr in Management' Metropolitan Nashville-Davidson County,�(ennessee E • Evansville-Vanderburgh County, Indiana • Sullivan County,-(¢.,nnessc,¢., • City of Bristol,I ennessee • Rappahannock Area Development Commission (KADCO), Virginia • Dickinson County, Kansas • Kingman County, Kansas • Kiotwa County, Kansas • Osage County, Kansas • V1/ashoe County, Nevada Packet Pg. 2254 WORKlR EXPERIENCE XPEgEtCE C O t r t"UE d.D CRS Corwilp llance. Hoodipi lri Management Nan,AcUon Nan, Autornated Direct willing, M trolpollit n Government of NashvUlle and Daviid on County, Tennessee Metro Water Serviices, Storrnevater Divii lion Project (Manager Prepared Flc odplain Management Elan for repetitive lass arias within (Metro Nashville as required for National Flood Insurance Program to maintain C RS classification."(he plan was prepared according to the 10-step process outlined by FEIMA, including coordinating committee meetings, public meetings,and presentation to City Council for plan � m adoption. Prepared an action plan to improve the C RS classification of(Metro Nashville, � including outlining multiple activities, required effort,and required personnel.Also � developed autornated direct mailings as an outreach publication to repetitive loss areas within (Metro Nashville/Davidson County. � eC Disaster Recovery—D -40 6 Hurriicane Sandy, FEMA Hazard Mitiigation T echnicall Assiistance Prograrn (HMT ), ReMdentiall Darnage Assessments QA (Manager � Served as the Quality Assurance (Manager for residential damage assessments conducted < within multiple New Jersey Communities. Damage assessments were conducted on 0 approximately 30,000 structures. Provided QA review of all damage assessments and � coordinated with field teams for assessment concerns/issues. E 0. DR-4337 Florida Idurricane Irma,Collier County, Florida 0 I raining Lead 0 Wood was tasked by Collier County to perform field damage assessments for the County 0 water and wastewater facilities utilizing FEMA's S E Software, Prepared training for Wood 4- 0B field staff and performed quality assurance reviews of all substantial damage estimates. � CL 0 76 0 CD cv CD cv ram. Uj ram. 0 m Packet Pg. 2255 J.2.f David A. Stroud, CFM Associate Water Resources Planner wood. q W EXPERIENCE P R0 F E" "1 10 IN A „W "11,J!'",,4 !'",,41A R Y Wood: 2009 Mr.David Stroud has 28 years of experience as a hazard mitigation planner. His hazard mitigation planning experience includes both development of hazard mitigation plans and reviewing and 2 Industry .1992 scoring plans for FFIVIA. Mr.Stroud worked [or the Insurance Services Office(ISO)on behalf or FEIV s National Flood Insurance Pr•r gr•am's(NFIP)Community€ating System(CRS,)Program as � the lead hazard mitigation planner and Flood I raining Coordinator for 18 years.He assisted in the � y ) y o development of the 2007,2013,and 2017 CRS Coordinator's€anual,Mr.Stroud has worked 0 EXPERT1 � E directly with FFIVIA Headquarter in crafting the local multi-hazard mitigation planning guidance 44CFR 201.6 to be consistent with the CRS I0-Step Planning criteria including the five- a) year update guidance(Blue Book). a. Water resources engineer 2 � Mr.Stroud has significant experience with the minirnurn regulations of the 11,1ational Flood > Hazard mitigation planning Insurance Prograrn(INFIir),FEIVIAGr•rint Carr gr•rirns and FELLA Y Repetitive Loss Program,He works � with communities states,and FFIVIA Regional offices on all aspects of hazard mitigation planning 0 FFMA CRS Program and the CRS Program.With ISO,he was responsible for internal staff training on the CRS Program, � Hazard(Mitigation Planning and Repetitive Loss.Additionally, Mr.Stroud taught week-long classes :asp Floodplain management on the CRS at FELLA s Ernergency Management Institute(EMI) Over the years,he has provided nurn<rous planning and CRS workshops by invitation frorn states,FFIVIA Regional Offices,and CL FFMA National Flood various state floodplain associations. Prior to his work at Wood and ISO,IMr.Stroud worked in U_ county government in Indiana as both an assistant planner and director of a county planning and '- Insr.rrance Program 0 building department.He worked on zoning and comprehensive planning,including developing 6 an overlay zone,sign ordinance and solid waste ordinance. CornmUnity planning � C44 CD t� � ,C to a ) , � 3 � Master of Urban and Regional Planning, Ball State University, 1990 1` r�R ���.ftF,� ��� , �.ft ,�2 � r�. 01 Bachelor of Science, Urban and Regional Studies, Ball State University, 1985 01 Associate of Science,Architectural Drafting, Vincennes University, 1983 — American Planning � Association 01 Certified Floodplain (Manager, No. US-00-00065 North Carolina Chapter � of the American Planning WORK EX P, E £C E Association � tr ssociation of State Cutlier Bay Hood� rfrfa-ation laan,Cutler Bay, Plo�rida Floodplain Managers S vtdas .t Po dl Mar`.aci on .t d deot rent ofto .ts . 'o .P 1(, �C' ". Natural HclzclrdEi Cx f ft r { - f C� '` - d `e' f C .�r-I Mitigation Association „ ,. .k ass ss ent a Cam; t C,3.f-`r., .� { US, � <, {� ��,C, C .� .f=�. .i-':-f<. JVa_. C, kf�.�e{�C, .�.c.�'t {��;,,_�.. JV .... .f;, {i . North Carolina Association of nloodplain Coflier County Floao dpla in Nianaa eRnent Plara,C.o ffier C..ouraa3r, Florida Managers P qiedl M< a aer. Se Ned r s e Pmed a on e d vc r 3� r � o. � < Rio_ P; Packet Pg. 2256 c �.£� e; Ba,, o>r i -;�an o o ve ot .e" .a_to F iaafion Ace(DMA) � . . P R 0 F r ,,, ,,, � IIfi � WORK EXPERIENCE (: O I T "U E D) <assessalen- ard develoDina f �f e,r�, ._._�,C, .C, �, .fia e ,Tian i�<.s co ckte{ Kentucky Association of boo Ipli urq Management Plea,Relpetkiive Loss Area Anallysiis and NatriirM Hoodipliaiin unctiion Mitigation Managers Plan for ChatharnCount ,G or 6 Project Manager North Carolina 'Licensed Served as the Project Manager for Chatham County's Cr�S-cornpliant Activity 510 Floodplairr v Real 'state Agent Management plan.Additionally,oversaw the development of the C ounty`s Natural F€oodplaiu F E Itf A Region h/ HPOUS Functions plan(NFP)and the Repetitive Loss Area,analysis(RL..A.A). rC t.lsers Group c Hood Mkiig tiion Man,Relpetkiive Loss Area Anallysiis and NaturM Hoodip1laiin Functiions Nan fc Georgia Association of the Ot of 'gash,g�eor 6a Project Manager 0 Floodplain Managers Served as the Project Manager in the development of a C RS and DMA qualified flood mitigation pla m which included a repetitive petitiv loss area analysis and a natural floodplain functions plan.I he plan � Florida Floodplai n identified flood hazards,assessed flood risk,and provided mitigation actions[or the City.Ihis prgjec � Manager's Association prioritized a list of f loodplain management activities to improve Savannah's C rRS bating, 0 Association of Floodplain Wavelland Mullb- azardMitiigatiion Plan Update,Office of the Mayor and Chiief of Fire � Managers of Mississippi Department,Miissiissiilplpii 0. C RS Lead and,assistant Project Manager o W Sort'th Carolina I his updated (Multi-hazard (Mitigation twas one of the first plans in the United States to be d<��veloper > Association of Hazard according to the new 2013 C RS planning Guidance.Ihis planning effort incorporated Sea Level Rise � and Climate Change which are now credited in the C RS Program.I he plan has already received 0 approval'Cioin FFIVIA Region IV and the State of(Mississippi with no requested changes.I he plan C scored very high under the C RS p'rograrn and was called out by the FFIMA/ISO plan reviewer as one of the bast;Mans that she has seer)to date. � CL scago ll Mullb- azard M[figatiion Man Update,Office of the Mayor and the€ 1per tiions Manager,Missiissiilplpil CvRS(Lead " I his updated (Multi-hazard (Mitigation was one of the first plans in the United States to be developer according to the new 2013 C RS planning Guidance._(his planning effort also incorporated the effect � of Climate Change which are now credited in the C RS Program.I he plan is now in the process of � approval at FNMA Region IV and the State of(Mississippi. CD cv CD u „W „u t, ' ,,_ „ „W t4„ .ft III -,,,, ?' � E,,,E II ,ifir ("1'III :, cV r� " ru , � > O `J�,✓'E �t.n 3-.0... SS.'E 1Y,::: 'E...n;.Y.,.d ...t}and Sea......t.....tv.'... Association'E.._r.. _r.State _ ,..�:E... _ ( .Y a �`�pplicati_i i o Assist a s ; ... .,a,._`..o . sal ifig:E,._... lai i Soul ..0 r s0 a r- '^ E r . i , .. -.�.._ ....c.�..�, t c,.. y „ ,..... .t .., _n�e'_n ...., ti�.3 _, - aV..�.... _.1<.t� __',c<. �.{ �'`.: C� Strategy uwo �a oup, Medley, March l l6� 1, C y.tr .'�.. _ s. . Geol,rgia Floodplaii i Mai iagennei. .E+ "RiskMap �.. t .v. ....�.:'� � ... . ,Risk.'�.. `.�...,._ s. ,o Risk k.t.....,UCfi0l C r or,..fw.a._....3 Fall .` a...5.:i Ch o Eee, NCI,4_.ctob s" s0`0. '+ll "Updating MU.,_ aza d Mitigation,analCRS Froo(:jDra,n Management Hans:_vEve-Aidhingf You 11 ee..,to Ki _cw ho;, v oo ` .o1,-.7(,A s,da io .of State Froo,011D ain Mar.cif,.-s Annual As,ti,c<.t,C;n C, usv'C.f r.- ...r.cis s. Dav's,WV. h lE.._i.€i. Packet Pg. 2257 J.2.f Rebecca Vanderbeck, PE Civil arid Environmental Erimneer wood. EXPERIENCE c0 "E,R ,R 10 IN A L ,Rm,d iC¢; its A R � U Wood: 2016 Ms. Rebecca Vanderhaack has 19 years of experience in environmental engineering, including management of utilities and infrastructure improvement projects,stor water control and site c industry 2001 civil design,resiliency planning,site investigations and sail characterization,environmental compliance and permitting,and other aspects of environmental engineering design. In addition � t.` `tt,r a, t`"S �. F to her<expueri experience in consulting,Ms.Vanderheeck has served as Environmental Programs ^"S � a Engineer for Midwest Airlines and,assistant City Engineer for the City of Clermont.I hrough herEXPE EXPERT experience, Ms.Vand<erhueck has also been involved in identification of climate change risks and � opportunities and the development of greenhouse gas<ernissions inventories.She has worked E with clients developing sustainahility programs and engaged with stakeholders on both a. 0 Resiliency and sr.Istainability municipal and private projects. Ms.Vand<erh<eck is currently serving as the project manager[or 2 planning sustainahility and resiliency planning projects for the City of 5t.Augustine, Florida. > Development review 0 0"1,,�_+#�� „ F ��";�><`�T �.ft IN ,,. Stormwater control du caflon Site civil design CL Bachelor of Science, Environmental Engineering, University of Central Florida,2001 Utilities planning Regiistratiions Certfficaflons Ucenses c 76 01 Professional Engineer, Florida Ido. 64804 0 Site investigation 01 40-hour II^r,%.V11OPER a .soil characterization 01 Institute for Sustainable Infrastructure Envision 5ustainahility Professional `-" 01 CD cv CD Tr IIIriIIng/Professiionai Devell oIpment Cy M 01 5tor water Professional Development Course (Federation of- Environmental II. �(<echnologists,Wisconsin) 01 5ustainahility Professional Development Course (Federation of Environmental I echnoloaists,Wisconsin) � WORK EXPERIENCE Rsojiedl F1anag i viC, �,c�s �,.� .. « �t <, f ., u' .f r.c :.. «E: E,. ,..t: ."o ,_ 'I'ca <._n u s JV fir,",.e �.. ,.f t,a(J;ve ate{ e.s s�o E�a .n e.ses �`.c L _�. no ad <:`.e �„ C �e o f r "011 _ �, Augustine. ,; U1 d . ...- r` Ev Harry ryr Harris Park Vu h-wrabilityr Analysis si s and Adaptation Plabr% Monroe Couraayr, HoRid as Fwsi.ien,cyu _x<a-I the d `e C,w C .t o-'a dl .AafiC, ...�,<:��{s .. C:-:� C,c,�<. -afc k in lC,--{yea c r tes a.,_� 4, a<.L,4, ._. .a<:e'(DA ..e<. tr .a( c s c.<,r.c, ,_.:_:) Packet Pg. 2258 WORK EXPERIENCE (COIN'THN"UED) ear` a e ..., edl o •','e� ,w�t r kft.��6'f �f��Ct, C, ,>{ �� . ., ae at the park.Additional amenities,which complement the adaptation strategies,were also presented as opportunities to enhance the use and enjoyment of the more resilient park. McCoys Creek R star tiion Plan,Groundwork Jacli sonvillll ,FlIorIda Conti-act Manager/Client Liaison I he Coal of the McCoys Creek(Master Flan is to provide natural channel design and bioengineering treatments for restoring approximately 2.8 miles of McCoys Creek from � I..ollybrook Park to the St..Johns FWer.The restoration is airned at irnproving the wateRAjay`s � health and function,habitat for wildlife,flooding,water quality,and aesthetics,while considering where recreational amenities and green and natural stormwater rernedies can be 0 incorporated.I he Master Flan was completed in February 2019 and further design of the creek U restoration and recreation amenities are proceeding in phases as new task orders come from � Groundwork Jacksonville and the City of Jacksonville. 2 Downtown Waterfront R sHIency Master Plan,CIty of FernandIna Beach,HoHda Project Manager � Working with the City to develop a resilience plan that will enable Fernandina Beach to efficiently � and effectively plan future infrastructure investments to ensure the preservation and protection � of its historic coastal downtown area from the effects of rising sea levels.I he Flan will be � E comprised of data,analysis,and recommendations to enable Fernandina Beach to systematically o understand and prepare for the impacts of existing and future downtown flooding which results � from high-tide events,storm surge,flash floods,and sea level rise combined with stormwater cu runoff and subsidence hazards. 0 ustaiinabNNNPlan Devellop ent,CIty of`fit,Augustiine,FlIorIda Project Manager � Working with the City to develop a sustainability plan that can be used to identify,prioritize and � plan the range of integrated projects that will allow the city build sustainability across the city CL departments and services. p: 0 SustaInabIllIty ServIces,CDP Response ssNstancand ErniissIons Veriificatiion,Southwest st 'iu eIHIn s,Da llas,Texas 0 Project(Manager/-I echnical Lead � Assists Southwest with their response to the CvDP Climate Change and Supply Chain Questionnaires on an annual basis.Information/data provided by Southwest is evaluated for CD C purposes of responding to relevant questions that comprised the C DP Questionnaire.Such data CD N included utilities and fuel consumption data,SEC filings,internal/external communications, � policies/procedures and employe interviews.Review greenhouse gas inventory calculations and r� provide third-party verification of emissions data.Assist in drafting narrative responses to the questionnaire in accordance with the CvDP scaring methodology to maximum the possible points E awarded for each question. � Project IManagerflechnical Lead � . u.o Assists McCain with their response to the C DP Supply Chain Questionnaires for Climate Change, Water,and Forests on an annual basis.Worked with client on the identification of climate change � risks and opportunities and the risk management procedures related to the risks and E opportunities for purposes of responding to relevant questions that comprised the CvDP � Questionnaires.Determined the type of potential impact,expected t€€nefrarn<,likelihood,and magnitude of impact,estimate financial implications,management method,and cast of management for each risk and opportunity driver.Data collection and review also included utilities and fuel consumption data,internal/external communications,policies/procedures and employe interviews.Assisted in drafting narrative responses to the questionnaire. torirnwater ResHIency Prograrn BRAsIness Case nail sNs Projects,CIty of Narnii Beach, lIorNda Conti-act IManag<r/Project Manager Under contract with the City to provide consulting services on as-needed basis t k. City'_storrnwater resiliency program,, Packet Pg. 2259 J.2.f Specializations of the Project Team ERIN L. DEADY, P.A. Erin L. Deady, P.A. has worked on a multitude of planning and resiliency projects in the 9 years the Firm has been in business. A key specialization of the Firm is the understanding and linkage between developing workable climate responses and integration with a local governments Comprehensive Plan and Code. Having worked on specific projects integrating climate response into Comprehensive Plans in Monroe County, Satellite Beach, the City f West Palm Beachand the City of Delray Beach, the Firm is unique in its experience within Florida. Combining the disciplines of planning and law, the Firm is on the leading edge of incorporating resiliency strategies into Comprehensive Plans based upon sound data and policy development. Equally important, the Firm has worked on numerous Vulnerability Analyses across the state including Monroe County, Islamorada, Sunrise and Martin County. Currently, the Firm serves on a Project Team for a group of local governments in Southern Palm Beach County (Boca0. Raton, Boynton Beach, Delray Beach, Highland Beach, Lake Worth Beach, Lantana, Ocean Ridge and unincorporated Palm Beach County) known as the Coastal Resiliency Partnership. This project, very similar to the scope of work in this RFP, will create a multi- jurisdictional Vulnerability Analysis and a specific work product, led by Erin L. Deady, P.A., will be develop Goals, Objectives and Policies to establish AAAs within those areas. The concurrent timing of this project with Monroe County's Vulnerability Analysis and CL development of AAAs will provide efficiencies related to best practices research and policy approaches for the development of AAAs. 76 2 CLEARVIEWSTETSON The Team of Clearview Geographic and Stetson University have completed several Vulnerability Analyses and extensive mapping projects related to sea level rise and future flood risk. These projects have occurred both within and outside of Florida. The Firm has rapidly grown and taken on more projects specifically focused on vulnerability, resiliency and other aspects of sea level rise modeling and analysis. Most recently completing work on the Martin t e llle and Watersheda s e e t Plan, the Firm completed extensive mapping and modeling output related to infrastructure, County assets, roads, stormwater, utilities, septic tanks, land use and other parameters. The Firm is supporting Stetson University with similar efforts in Chatham Countyand the City of Savannah, Georgia to produce a similar Class 4-compliance Watershed Management Plan under FEMA's CRS program. Both projects build upon work completed by Clearview and Stetson University for the Monroe County Watershedas e et Plan. The Firm also supported Packet Pg. 2260 J.2.f Erin L. Deady, P.A. with mapping services to complete Peril of Flood amendments for the Town of Briny Breezes in Palm Beach County. Finally, the Firm has conducted numerous mapping efforts to support vulnerability planning efforts in East Central Florida including the cities of Satellite Beach and Rockledge. Clearview and Stetson University's Dr. Jason Evans work together on many of these projects with Clearview supporting Dr. Evans in modeling and mapping output related to sea level rise planning. c Cummins Cederberg was founded in Miami in 2010 by principal engineers Jason Cummins, PE, and Jannek Cederberg, PE. The foundation of the firm, which was built upon an expertise in the coastal and marine environments, remains at the forefront of science, research, and application in this constantly evolving industry. The firm has thrived with an exclusive focus on the coastal and marine area without diluting knowledge or resources amongst other disciplines. Over the years, the firm has built a team of professionals, licensed engineers and marine scientists, and a reputation for success by providing quality work in a transparent 0. manner, resulting in sustainable working relationships with many repeat clients. The Firm has conducted hurricane modeling in Florida and throughout the Caribbean creating flood maps and determining base flood elevations and is regularly consulted on FEMA flood maps and building requirements relative to flood insurances and impacts from climate changes and has extensive experience with the shorelines of South Florida. The Firm CL will bring a fresh perspective to this project from experience managing numerous projects 4- for waterfront condominium associations harmonizing their client's desire of increased resiliency while maintaining a functional waterfront for residents. This experience also 0. includes leading the coastal resiliency lannin for all of Miami- ours 's major waterfront parks. The work has received great praise for translating complex studies into hands-on realistic and functional design solutions as well as providing a clear path forward for the County relative to design, planning, and cost. Another relevant and highly specialized project completed by Cummins Cederberg is the completion of the Town of Bay Harbor Islands' Seawall condition inspection, leading the engineering dive team to perform above- and below-water inspections of the 20,000 feet of seawall surrounding the Town, including residential docks and public owned land. Cummins Cederberg is also a subcontractor on the design of the Pilot Roads projects in Monroe County and the Firm has been instrumental LU in securing the environmental permits for that project. 54 Packet Pg. 2261 J.2.f Throughout the years HDR has had the opportunity to support multiple communities in Florida with resiliency projects that have entailed the use of climate modeling tools.Some of which includes collaboration with the City of Sarasota for their Climate Change Vulnerability Analysis and Adaptation Plan (Completed), City of Fort Myers for y the FP&L Power Plant Combustion Turbine Expansion & Storm Surge Protection Barrier(Completed), St. Lucie County with the Indian River Lagoon Coastal Armoring Research and Final Study (Completed), Monroe County Roadway Vulnerability Study (Ongoing),and City of Fort Lauderdale with their Stormwater Master Plan Modeling and Design Implementation Continuing Contract (Completed). Additionally, HDR has developed extensive national expertise with projects including but not limited to Hunts Point Penninsula Resiliency study conducted in Bronx, NY (Completed) and Climate Change, Storminess, and Storm Surge EPA Vulnerability Study conducted in New Bern, NC (Completed). 0. 0 Underthe ll ate ChangeVulnerabilityAnalysis a Adaptation la study � conducted for the City of Sarasota,theVulnerability Analysis to determine "at-risk" o infrastructure used scoring methodologies and available climate modeling toolsto understand how each of four climate variables (sea level rise,storm surge, extreme heat, and extreme precipitation) might impact the City's infrastructure and operational capacities. This analysis produced a quantitative measure of future risk based on climate CL model output associated with hydro-meteorological parameters within a Geographic 4- Information System (GIS)framework. The process produced gradients of threat o to infrastructure through an impact ranking process to better understand risk and the 2 likelihood that climate would impact an asset.Through this GIS-based analysis and0. engagement with the City Council and Managers, and the community, �-- vulnerability assessments were produced for220 assets. These were graphed by sector to prioritize the most vulnerable infrastructure assets to advance to the adaptation planning stage. A complete climate adaptation plan for the city was developed as the final deliverable. Under the Monroe County Roadwayl era lllt , HDR has developed an extensive GIS database that includes all GIS County available information as well new field data collected throughout the study. Additionally, data base includes full LiDAR coverage for all County and projected water levels modeling results developed under the Vulnerability Study. HDR can facilitate the available data. 55 Packet Pg. 2262 J.2.f OVID Solutions specializes in community development,economic development,and disaster recovery. Prior to January of 2019, Julie Dennis, owner of OVID Solutions served as the top Community Development Official for the State of Florida,managing the Areas of Critical State Concern Program and over $1.6 billion in disaster recovery funding through the Community Development Block Grant , Disaster Recovery Program for Hurricane Irma. This combined knowledge of CDBG-DR funding, which can be used to implement projects 2 and priorities that may result from AAAs, along with first-hand understanding of growth management in the Keys, makes OVID Solutions uniquely qualified to help develop policies that can be tied to project and funding opportunities in the future. The Firm has worked on numerous specific projects that will assist with the establishment of the County's AAAs. In Partnership with the South Florida Regional Planning Council, OVID Solutions drafted a Long-term e vePlan for Monroe County with an emphasis on actions and projects needed to address sea level rise adaptation in the Florida Keys. In 0) Partnership with the Apalachee Regional Planning Council, OVID Solutions developed three 0. community-driven plans in the Community of Panacea, Liberty County and Calhoun County. Both the Liberty and Calhoun County plans included policies and actions that the communities could take to recover from rri ane Michael and build more resiliently in the future. In Partnership with The Southern Group, OVID Solutions developed a plan for the City of Apalachicola to guide its investments in a way that aligns with its designation as are Area of Critical State Concern. This plan will be used to advocate for more resources, CL specifically through the Apalachicola Stewardship Act. 0 wood, The Wood team specializes in water resources engineering,including hazard risk analyses, loss estimation modeling using HAZUS-MH software, hazard mitigation planning and emergency management, the Federal Emergency Management Agency's (FEMA) Community Rating System (CRS) Program, data collection and Geographic Information Systems (GIS), and community outreach,including stakeholder coordination and facilitation. Wood's hazard mitigation planning experience includes more than 190 state LU and local hazard mitigation plans in more than 20 states within seven FEMA regions. The scope of these mitigation plans ranges in size and complexity from a single jurisdiction plan for a small rural county, to a disaster resistant university plan for a major state university, to an 11-county multi jurisdictional plan covering 21,600 square miles with 176 participating local governments. 56 Packet Pg. 2263 J.2.f Not only does Wood have extensive mitigation planning experience, we back up our planning expertise with technical staff highly knowledgeable of natural hazards specific to the Atlantic coast. Wood also has the expertise to assist communities in obtaining grant funds, implementing mitigation projects, and providing the engineering services necessary to support these projects. Wood brings extensive knowledge of the Florida Keys area. As part of the Monroe County y Canal Restoration Program, Wood completed the design, permitting, and construction oversight for six demonstration projects that were completed to evaluate the feasibility and cost of implementation of the technologies selected as part of Phase II of the Canal Management Master Plan for improving water quality within the canals and nearshore waters. Wood has also been involved with the Monroe County Roads Vulnerability Analysis and Capital Plan which includes evaluating sea level rise and king tide impacts formore than 300 miles of County maintained roadways. To support Monroe County'swater quality initiative,we surveyed more than 500 canals from Key Largo to Key West as part of the Keys Residential Canal Inventory and Assessment. While fundamentally a hydrographic survey project, there was a major geodetic control survey element associated with the work. In order 0. to make the results of our work relative to NAD83 and NAVD88 we designed and built a horizontal and vertical geodetic control network for the length of the Keys. This required us to recover and tie together, utilizing a combination of GLASS and digital leveling system technologies,more than 60 National Geodetic Control Survey (NGS) and Florida Department of Transportation (FDOT) control monuments as well establish additional control monuments to densify the network. CL Global SLR is driven by the thermal expansion of the ocean as it warms as well as the addition of waterfrom melting icecaps and glaciers. SLR in any specific location is additionally influenced by otherprocesses such as changes in ocean circulation and land subsidence or0. rebound. The projected slowing ofthe Gulf Stream is expected to contribute significantly to SLR on the east coast of the United States, while changes in Earth's gravitational field due to the redistribution of mass from melting ice are also a factor. Wood has worked with the recently released Southeast Climate compact SLR projections along it Icing tidesand windsetup parametersfr the Florida Keys and will be able to bring that wealth of information to this project. Due to the unique ecological setting of the Florida Keys, adaptation projects may require local, state, and federal permitting requirements that involve impacts (direct and/or indirect) to resources or areas that provide habitat for protected resources. Wood has developed are environmental database that could be used to evaluate the permitabilityf adaptive strategies. 7 Packet Pg. 2264 Of leg (�IDEADY, RA, - �m PERIL OF FLOOD PUBLIC MEETING I0IN US FOR A VIRTUAL MEE'nNG AS WE REVIEW AND DISCUSS MEW STATE REQUIREMENTS FOR THE CONSERVATION AND COASTAL MANAGEMENT ELEMENT Or THE MOtaROE COUNTY COMPREHENSIVE PLATY MEETING I MEETING 2 MEETING 3 DATE. DATE: DATE: MONDAY,MAY ii MAY v VLDiNIISDAY MAY 13 A J y TIME. TIME. TIME. DURATION: AUG 1 cu 200 PM 10 TGO PM '30PHIC 00P"I' =oPMSCC) ;y,PM �. W I10 7V.C4mp ATTrNl): WI.BQIWOULDATTCND W1=10$P10Uti7 A-'1 C III 1l BUDGET: $40,400 t �OV L 11v 1E'N III I'GA,P4I t' I';J IL.I T IC CANLRAL ttLIC i 1I 7lA i!I C)t3P CLIENT: MONROE COUNTY Y 'JVA I,NPU L IS[..M IP 0 R T A INT S0 PI.LASE ICI IN 114 A�,W,Mv SUMMARY: MONROE COUNTY The Firm wrote and implemented a Resilience � E Planning Grants(R1915)thrOLIgh the Florida 0. rPERIL OF FLOOD Department of Environmental Protection to a PUBLIC MEETING develop draft Comprehensive ensive Plan amendments � y 0 101NUS FOR AVIATUALMEFTINIGAS addressing the State's "Peril of Flood" WERVVIEWANDI)MCFS5NEWS ATE = REQUIREMENTS FOR THE CONSERVATION ,y AND COASTAL MANAGEMENT ELEMENT OF requirements contained within Section 163.3178, &.n THE MONROE COUNTY COMPREHENSIVE PLAN BATE. F.S. The grant also included an analysis of the ,aTHURSDAYAUNE181 other Comprehensive Plan Elements to make CL TI MEs 5 TJ PM to630IM recommendations related to the incorporated of - wMGENER t LjC Goals, Objectives and Policies related to sea level lelECrNhI@ALL"+7HL;L �W' rise and climate change. PLlblic OLItreach activities YOUR INPUT 15 IMPORTANT,5]PLEASE[om US included a Beard Of C:Ounty Commissioners � ��Su1 briefing and 6 public meetings (conducted via GoToMeeting due to COVID-19 iSSues). Meetings N were recorded. The grant deliverables were f ,. recently transmitted to the Florida Department of PERIL OF FLOOD J ti MEETING Environmental Protection. E PUBLIC L,10 N, 0FC.0UN'C'"d S, U) - Michael Roberts � Asst. Director of Environmental Resources Monroe County eC Government and C:Llltural Center ` 2793 Overseas Highway Ste. 400 Co to wAr.rTlerllroeec+l�r�ty-f1.gc�vlcalena�ar h ? ' Select the date you wish to attend Marathon, FL 33050 And Select"Peril of Flood Public Meeting',.. Roberts- is ael@ onroeCOUnty-FL.Gov Click on the link to the "GCS To Meeting" (305) 239-2502 11MENEMENEEMENEEM Packet Pg. 2265 44 i 1, � rs DURATION: DEC 18 — ONGOING a BUDGET: $37,462.50 CLIENT: MARTIN COUNTY BOARD OF COUNTY COMMISSIONERS a SUMMARY: 0 ,,. Clearview Geographic conducted a = comprehensive vulnerable assessment using 0. ' 4. 2019 South East Regional Climate Change Compact projections as a basis for flood projections.The larger vulnerability assessment included aspects from both the built and natural environments. Priority infrastructure and various M action areas were identified and provided along U- with a Resiliency&Watershed Management Plan ®'~ complete with recommendations that further 76 work towards a resilient community and CRS 2 compliance.Additionally,interactive PDF map books and various web content including a W cV Facebook Live video, public data collection fe- 4 forms,and SLR animations were produced to � support the project.Additional work orders have been issued to continue the data collection efforts for future resiliency planning. i REFERENCE: a� (fi Kathy Fitzpatrick Coastal Engineer for Martin County Martin County 401 SE Monterey Road, Stuart, Florida 34996 kfitzpatrick@martin.fl.us (772) 288-5429 Packet P�. 2266 s "� (�s ta X�, � �: : s s� ii e e e e .. 0 DURATION: OCT 18 - ONGOING BUDGET: $28,842 CLIENT: CHATHAM COUNTY AND CITY OF SAVANNAH, GA o tl fit SUMMARY: Performance of coastal flood modeling and sea- , level rise assessments for infrastructure systems a. U_ in Chatham County and City of Savannah, Georgia.Technical write-up of join Coastal o 76 Watershed Management Plan in partnership with floodplain coordinators for Chatham County and 0. City of Savannah,as well as planners and engineers from GMC Engineering, Inc. Project cv ,=F funded through Georgia Department of Natural ` Resources, Coastal Resources Division, Coastal 76 Incentive Grants program. ` U) s REFERENCE: }„ k � t Michael Blakely, CFM - Floodplain Admin./CRS Program Manager t , sk,t ... Chatham County&City of Savannah, GA rt r�lis�l'r�£' � , }' ''�I �� 124 Bull Street £ Room 430 Savannah, Georgia 31401 "J �° '." �Jsf mblakely@chathamcounty.org (912) 652-7814 Packet Pg. 2267 J.2.f in I) r,,:rq t� �S1 ��\..t� ti I�i����)yft �,1�,�. t� ,ls{id,,..}i '� St S l.S �s t�t�{��•i�t�Srtt �i�z,i����i�1��i��! ': BUDGET: $46,800 SUMMARY: �tS�lti4aj,'4)l�f gut�15�t�i1 tltr�§ i lii�rliV�i1i't 1 1 iff i s_ It s� �: y t } �. ������4� �I���d�j��r. lIS'3 ��� �� �� S�l,�r z .:�t( �}�{rti; �� y i�j-1�4•l,Alt.,.��t 11�,�1if�fi�¢itS i,t is4•�`6 � Cummins Cederberg was retained in 2018 to conduct e( preliminary benthic survey to document the general c --- - extent,species,and density of seagrasses and other potential marine resources of concern (e.g., corals), th may be growing on the submerged substrate within tF proposed fill template,as well as, conduct an „. YF equilibrated toe-of-fill (ETOF)analysis,to estimate the p _ seaward location of the sand placement and profile 0 adjustment, referred to as the ETOF, based on the 1 profile translation method. Beach fill typically has a hi, rate of cross-shore sediment transport immediately at placement.As much, environmental agencies are CL ' concerned with potential impacts to nearshore marine resources. Utilizing the proposed construction templa Cummins Cederberg coastal engineers determined the ETOF. Based on the proposed fill conditions,a 0 representative equilibrium profile was established for m m three profiles, based on an equilibrium of the propose beach fill template and seaward translation of the nati cD beach profile.This information was summarized into c N o �111 report,along with recommendations for design r� t w adjustments. In 2019, Cummins Cederberg performer r" y w more extensive reconnaissance survey of the project _ area and immediate benthic habitats. Cummins Cederberg coordinated with both the FDEP and FKNI '25 on the design of the survey and subsequent biological monitoring plan. Both surveys were conducted via SCUBA/snorkel using modified BEAMR, line intercept and Braun Blanquet methodologies to collect and quantify data.A report and basemap were prepared it support of permit applications to the FDEP and USAC Colin Henderson (305) 567-1888 Packet Pg. 2268 i J.2.f � y c m DURATION: 2016 - ONGOING f op ra 4 alA 0 CLIENT: CITY OF FORT LAUDERDAL I I - _s SUMMARY: e,• E ' The City's Stormwater Master Plan will 2 t address chronic flooding and other > stormwater management issues, including long-term issues related to sea level rise. The City is composed of several individual watershed areas ranging characterized by CL low-lying topography and intersected by numerous canals and rivers. This combination, including low lying topography, limited available soil storage, aging and undersized stormwater infrastructure, high tidal surges, 1, and seasonal high intensity storm events, ^^ makes the City susceptible to severe N flooding. Services provided by HDR: Project .', Management, Environmental, Storm water, v: and Drainage Design. U) LU REFERENCE: Rares Petricia, PE City of Fort Lauderdale 100 N. Andrews Avenue Ft. Lauderdale, Florida 33301 rpetrica@fortlauderdale.gov (954) 828-6720 Packet Pg. 2269 J2.f s 7 }rrt lil 2isrt i - �i d�r _w DURATION: JAN 2020 u - ` � «< BUDGET: $80,000 OVID Solutions, in partnership with the South Florida Regional Planning Council developed a m _N Post-Disaster Recovery Strategy to guid 0. e recovery investments in the wake of Hurricane > ��- Irma. This plan recognizes that as the Florida 0 Keys plans for the future, it is important to }€,: consider not only current flooding vulnerability, such as storm surge, can be further exacerbated CL by sea level rise. Phase 1 of consists of sea level N rise modeling and data finalization. Phase 2 of is focused on policy and program development. 76 This phase will consider policies and designing *5 projects to mitigate flooding and adapt to sea level rise. The consideration of Adaptation Action Areas kicks off the work to be completed by the c� County through Phase 2 by using this policy f� vehicle as a planning and development tool to � a— �";e shape future growth and investment in the Keys mow, as a way to increase resilience of the island chain. u) REFERENCE: E Helene Wetherington Monroe County Disaster Recovery Coordinator Wetherington-Helen@monroecounty-fl.gov �) (305) 504-3036 Packet Pg. 2270 DURATION: 2018 - ONGOING BUDGET: $26,910 t �7 G� SUMMARY: 0 Wood is working with the City to develop a 0 i resilience plan that will allow the City to embed resilience into critical infrastructure, o proactively address shocks and stresses, and ' ! drive implementation of projects that can have the greatest impact across the social, 2 g p t77 economic, and environmental areas for the citizens. While prioritizing capital c improvement expenditures on integrated projects, providing support for the 14 s � s development and facilitation of a resilience CL - CL d workshop that will provide the bottom-up P input required to drive stakeholder rr�r engagement around the key shocks such as 0 sea level rise (SLR), infrastructure adaptation, and resilience, working with the City planning, engineering, and the comprehensive N plan, to develop a resilience plan that will allow the City to prioritize, allocate funding, t and implement projects to protect critical infrastructure. We developed a custom a � " scorecard tool to assist in evaluating projects in U) i their Capital Improvement Plan.Studies were conducted to understand their vulnerabilities and need for adaptation. REFERENCE: Todd Grant, PG .;." Director of Utilities Dept - City of St. Augustine _ P.O. 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X s? r a k i}. � 5 }.�. .t..•l,, �.._ 1U1 2 t,t � �t _���-. - h `+�t _{ t =3 �� � t ���� f- ;£ t`�- .`t�S L ''_x s Fs�•- � � �, '�" { � ��� ,� � � { \ �+t' � X t ,, _ -=5 -._ - - - - - _ - - - - �ron ` - - - - - -f r a byX r a ( # - - - - - F - N ' C44 `�-- LWU v� [ r t.-i- t 4h i 4x t 1�- __ �y,,��-- .1,55,_ .X _ ;i -- ,€. ,_�-•`,_`s t 1 _xa � f ___ � _ _ - f ''t- £ rjc` r Xl ,j� ,} _ '.c �XX}" � _ <; l• t --- - -itw t _ , fit�`-_ `•f,_� ,+ �' kt - 1 t - �- =i s� ��� _ __ "` -,i = �._ _ ,.r.. J.2.f ERIN L. D n e t History and References _ Name Resilient Martin Erin l Deady Judre 526"'000 Duration.'.. . September 7018 to Present Cacent: [ Martin County Location: Martin County,FI The Firm wrote and implemented two Resilience Planning Grants(C M933 and R1911)t nc ugh the Florida Department of Environmental Protection in a two p,na;ed approach to develop a Resilience and'Watershed Management Plan. The scope,of work inr l-ded a first p,nase that assessed data so—ices created initial in-ndaton map,(by C learview Summary: eogra.phic/stetson Univer,rth)and ranked priority impacts to inf aasf uct,r e and do nth assets. Final report deliverable,were prod-ced. The sec o rC phase inr laded the develop of as f-ll Resilience and Watershed Manage Plan designed to achieve d a I goals of serving as the basis for a Resilience Plan F,.t also meeting C lass 4 C Re requirements t no.gh Ffodw The final plan vas recentiv f-ansmitted to the Florida Department of Environment.I Protection. ":. Kathy Fitzpatrick Coastal Fngineer t`or Martin County (777)788-5479 e Re rence. �. f 7401 SF Monterey Road, N Stuart Ronda 34996 D-*itzpatr ick@martin.fLus (U Name: Mom oe County Peril of Flood amendments Grin I Deady fsuayc 540,400 Duration: August MIS to June MM O C:lien!: [ Monroe County Location: Monme County FI The Firm wrote and implemented a Resilience Planning Grants(R1915)thrc.,gh the Florida Depart vent of Environmental Protection to develop di ft Compeihensive Plan a"~e e... .�,..: e ,.^e e:`r'e `.. :ac' e e.,mc: ..U:^e ....;es ..�.31/8 FS. The d nt also inrl led an n lyeis of the c t.her Comprehensive Plan � Summan<: Elements to make recommendations related to the incorporated of.Gals,r AoJectives and Policies r elated to sea level rise and climate change. P.blic o.,treach activities E+ ou I.CeC a Board of County�orn nissionehs briefing and L public meetings ac on.lacfed via Coro Mecf rig due to�CVID-19 i,,.=es). Meetings were r ecora`ed. The grant (B p€ deliverables were recently fransmitted to the FloridaDepartment of fnviro•rmentol Protection. q Michael Roberts,Asst.Director of_Fnvironmental Resources Monroe County (305)789-507 Reference. Government and Cultural Center 7798 Overseas Highway,Ste.400 RoberLs-Michael@MonroeCounty-FI.Gov Marathon,FI_33050 Nome _ _ Mom -.o_ntyWatershed_Management Plan Din l Deady - _6 uau t Gmnt fended Morn 5700,000 Duration: September 7017 August 7019 C.sent: [ Monroe County O' Location: IvlouroeCounry R �O "s Modeling result,prod ced by ttetson University and C Iearvievv Geographic formed the basis of a Wa tershed M nagement F Ian doc meet designed to meet Class 4 0) Summary 'eqairernents Rar ITMA s Cu un ity Ralh g Syd& progra . ._:. Deady PA was e..e.ad co ..e.drafting of the Watershed Management Plan which has seen determined O € by FFMA to be Class 4 compliance. ":. Rhonda Haag,Chief Resilience Officer O Monroe County,FI Reference. 107050 Overseas Hwy,Ste.746 (305)453 8774 Key I argo,FI 33037 Haag-Rhonda@MonroeCounty-FI.Gnv> 9m Name _ _ City of nrrse'-stainability .cfon Plan Froh I Deady - - -r ucet 570 T,000 CL Duration: ( September J 017August 7019 U- cent City of Sunrise (� Location: Sunrise,FI y� i The Firm led a team to complete several aspects of developing a c-stoinabilito,Action Plan for the C CdC of tnnrrse. These inr l-ded a i r eenhoase.gas Inventory-initial O develc pment of P c.pital energy efficiency h nd renew ble ever dh p ojects, v Inerabilitr:assessment and pubs a o..fneach for the general public and b.,siness c om munity. The (B Summan<: _ .a c ro o e....j e ee.l: .. h y .y -. .sore Board for inpui nirdihe p . ,p oce.. he cast.inabilov Actio r Plan also inr laded an G O implernenf.:fion,f a fogy aligned�,F ll�..e a.,F ;.c e s:?c. a, and Code. Carrie Kasihw,Sustainabilit_v Officer City of Sunrise O' 95A.888.b043 Reference: 777 Sawgrass Corporate Parkway Sunrise,FI 33375 ckasihar=aasunrisefl.gov N N Nome Mom c Co-my Pilot Roads Analysis _Frin I Deady Buayet 599,000 Duration..- -- 7015-7017R- Caient: [ Monroe County Location: Monroe County,FI Grin Deady RA vas the prime c ont;actor and with other s-boont.-actors cond.cted a Pilot Roads Analysis for two neighborhoods in Fig Pine and Key Largn to determine E road elevation alternaatives costs and pour:approaches to esta F,ish levels of service for sea level rid flooding for roads. The final rep ort also via pported by a Resolution � Summan<: esto Irshing an interim design standard for incorporating sea level rise into f.t.-re road pi ojects on an interim basis until the i oanty completes it,C oantywide Roads and :5 etor my v ater analysis. U) Rhonda Haag,Chief Resilience Officer Monroe County,FI (305)453-8774 Reference. 107050 Overseas Hwy,Ste.746 Uj Key I argo,FI 33037 Haag-Rhonda@MonroeCounty-FI.Gnv> O Nome: Monroe i ountyGreen(eys Plan Grin I Deady Dsuayc 5799,000 Duration: 1013-7015 Cacent: B[B Monroe County Location: R Monroe County,FI Din l Deady R,.vas the prime confractor for the development of the Greenkeys Plan 1he Coun..y.r.sl vul e. �.:.:y as`sessmeht,susta,na,�.:.:ay and,.mate.,a, . ".u=�Pro ect Summary Team c o rd,xted n.merous a na Nees related to road co-into,asset,,habitat.tilities and generalized in-ndation. The project also inc L ded an-p,da ted Creenho.,e Cas p Inventory.significant p-blic o.freach,briefings and workshop vnth the County Commis on,among other deliverables. p Rhonda Haag,Chief Resilience Officer Moi me County,FI_ Reference: 107050 Overseas Hwy,Ste.746 (305)45-8774 Key I argo,FI 33037 Haag-Rhonda@MonroeCounty-FI.Gov Packet Pg. 2273 J.2.f ...................,...,...,......-- �If3lE tNi July 2, 2020 Dear Mr. Roberts, Please consider this letter of reference for the Monroe County Request for Proposal to develop Adaptation Action Areas pursuant to a Resiliency Planning Grant awarded to the County by the Florida Department of Environmental Protection. Erin L. Deady, P.A. has performed multiple sustainability, vulnerability and resiliency-related services for the City of West Palm Beach from 2011-present. These include: • The firm led the team to develop the City's original Sustainability Action Plan planning process as well as assisting with an update in 2017. • The firm also led the City's efforts in achieving its Sustainability Tools for Assessing and 2 Rating (STAR) certification process, proudly achieving a Four-STAR Certification. • The firm also drafted the City's Peril of Flood Comprehensive Plan amendments which were approved by the Department of Economic Opportunity and adopted by the City. • The firm is currently assisting the City in a comprehensive scope of work that includes converting the City's STAR certification to the new LEED for Cities program, updating the CL Sustainability Action Plan to incorporate new data from that process and developing a draft Climate and Resiliency Element of the Comprehensive Plan. Erin Deady served as the project manager on these projects. The City is very satisfied with the services rendered for these projects by the firm and Erin Deady individually. For any further questions or information regarding this recommendation, please do hesitate to contact me either by phone or email. Best wishes for success in your project! Penni Redford Climate Change & Resilience Manager City of West Palm Beach pre for pwp .or 561.358.1445 LU fik-EEITPALM BEACH, FL 3,314,01 561,804A981 Packet Pg. 2274 J.2.f S SE F L.. 0, It � ➢b July 1, 2020 Mr. Michael Roberts, Assistant Director of Environmental Resources Monroe County Government and Cultural Center 2798 Overseas Highway, Ste. 400 Marathon, FL 33050 0 RE: Letter of Reference for Erin L. Deady, PA 0 m Dear Mr. Roberts: 0. 0 Please consider this letter of reference for the Monroe County Request for Proposal to develop Adaptation Action Areas pursuant to a Resiliency Planning Grant awarded to the County by the 0 Florida Department of Environmental Protection. Erin L. Deady, P.A. performed a scope of service for the City of Sunrise that resulted in the City's first Sustainability Action Plan. The work was completed in a little over a year from the Spring of CL 2017-June of 2018. The firm led a Team to complete a greenhouse gas inventory, sustainability 0 planning process and Plan document, public and business community outreach and conduct a vulnerability analysis. An implementation strategy was also created linking the individual recommendations to either comprehensive plan or code incorporation. Erin Deady served as the project manager on that project. Furthermore,communication with staff throughout the project, W cv and delivery of final product to City leadership was excellent. n, The City is very satisfied with the services rendered by Erin L. Deady, P.A. For any further questions or information regarding this recommendation, please do hesitate to contact me at 954-888-6043 or ckashar@sunrisefl.gov. Sincerely, Dr. Carrie Kashar, LEED GA Sustainability Officer City of Sunrise Sustainability . 777 Sawgrass Corporate Parkway, Sunrise, Florida 33325 954-888-6043 . sustainability@sunrisefl.gov SUNRISEFL. Packet Pg. 2275 J.2.f Uill , r Al I_ t it I l _1 I , I ! { yy ! t 6i, 9 srt t i � t ry/q W ,rn s 0 .E+ y y h s u 2 �i i f 0 CL 2 1 L � +- ' ON € $c#f�r}� - �, � { \'4� �� �4 i �� �Y ',• 'f Fes.-. �1� �s - � ��• - �4 � � �- �� -- �'.. - h ma 4t LWU ,� � - �t-_ h _ iY Ef `.-� tk �*- - �'•,f _ �"' F�4.` "� ,t\ � =�Y`x l _-Y l �'�'. {t Packet Pg. 2276 r J.2.f Project Approach A. Project Approach-Adaptation Action Area Policy Recommendations Capabilities of the Tea Erin L. Deady, P.A. and the greater "Project Team" comprised of: Clearview Geographic, LLC/Stetson University, HDR, Wood, Ovid Solutions and Cummins Cederberg have strong combined capabilities to execute this Project successfully. Erin L. Deady, P.A. and other Project Teams members have worked on numerous aspects of vulnerability analyses across the state. In particular, Erin L. Deady, P.A. continues to be on the leading edge of helping c local governments incorporate principles of resiliency, adaptation and sustainability into Comprehensive Plans also the State of Florida. For this scope of services, everything starts with and builds upon the update to the Vulnerability Analysis originally completed by Monroe County from 2013-2016 under the GreenKeys initiative. Work on that project integrated the best available data at the time to provide output related to the key areas of W vulnerability across the County, including but not limited to: infrastructure, habitat, County 0. assets and utilities. From 2015-present, Monroe County has acted upon several of the recommendations from the GreenKeys planning process which were targeted to lay a foundation for future updates to the County's vulnerability analysis. With that new data and information in hand, updating the original GreenKeys Vulnerability Analysis can lay a transparent data-driven foundation to serve as one basis for the establishment of Adaptation Action Areas within the Coastal Element of the Comprehensive Plan. CL 0 The LinkageData and Policy. The Project Team's approach to this component of the scope of The Project Team has conducted other work will encompass the Vulnerability Analyses with locally-specific data deliverables from Grant Tasks 2.0 sources tailored to that individual local and 4.0. government. This is critical in terms of building the Vulnerability Analysis from data that will reflect the .............................................................................................................................................. most up to date conditions throughout the community. The Project Team will be focused on identifying current data sources, utilizing those that are under development and identifying or filling critical gaps that may exist to create a Finalized Vulnerability Analysis that can assist in establishing the AAAs. Where this LU links with existing, or helps drive new, policy within the context of establishing the AAAs, the Project Team will identify those mutual goals. What follows is an approach to the Vulnerability Analysis discussing some of those specific data sources and how they can ultimately inform the creation of the AAAs. 70 Packet Pg. 2277 J.2.f Project Team members either have utilized, created or recommended securing further data sources over time, recognizing that the work completed for the original GreenKeys Vulnerability Analysis was based on best available data in 2013-2016. It should be noted that the grant "Project Description" utilizes the 2030, 2060 and 2100 timeline. Given the updated Unified Sea Level Rise Projections of the Compact, these timelines should be evaluated in the context of the timelines and horizons appropriate for the Comprehensive Plan and the establishment of the AAAs. These aspects need to be linked y in the Vulnerability Analysis Update. Familiarity it the County's DataCounty' and ResiliencyEfforts. The Project Team is familiar with most of the vulnerability data sources the County has developed, is developing or collected since 2013. These data sources include such documents as: 0 01 The GreenKeys Plan, Technical Appendix, Work Plan, Implementation Strategy, Executive Summary, Plan-at-a Glance (2016) E 01 GreenKeys Update (2019) 2 01 Monroe County Watershed Management Plan (2019) 01 Countywide Roads and Stormwater Project (Ongoing) 01 Recently collected shoreline GIS 01 Disaster Recovery Strategy and Planning documents CL Many GreenKeys recommendations and Comprehensive Plan Goals, Objectives and Policies can be addressed as companion outputs of the Vulnerability Analysis update. Examples of our familiarity with the County's Vulnerability data and policy development include: Elevation Data. Recommendation 1-18 from the GreenKeys 5-Year Work Plan was W N to "Develop more accurate elevation data (LIDAR) County-wide". This information is now being utilized in the Sea Level Rise Vulnerability Analysis and Planning for County Maintained Roads Infrastructure Adaptation project (or Countywide Roads and Stormwater Project). Such data will also be utilized where appropriate within this larger Vulnerability Analysis Update. Shorelines. Recommendation 3-16 from the GreenKeys 5-Year Work Plan "Conduct an analysis of where maintaining living shorelines would be beneficial. Identify and LU map natural inundation, buffers which could also provide sea level rise adaptation benefits" and Policy 1503.1.8 "Within five (5) years after the adoption of the 2030 Comprehensive Plan, Monroe County shall develop a shoreline stabilization strategy to protect and enhance the built and natural environments from erosion and sea level rise impacts prioritizing natural green infrastructure approaches. Monroe County shall assure shoreline stabilization strategies are found to be in the public interest in light 71 Packet Pg. 2278 J.2.f of that area's vulnerability to climate change impacts. Monroe County shall also consider public access to beaches, minimizing adverse impacts to coastal processes and resources, impacts to neighboring properties, and the values and functions of beaches and coastal/marine systems, relative to shoreline stabilization strategies". This recommendation and Comprehensive Plan Policy can be addressed within this Vulnerability Analysis. Habitat. Recommendation 3-19 from the GreenKeys 5-Year Work Plan "Calibrate the y Sea Level Affecting Marshes Model ("SLAMM") results with historic land cover change and field observations and coordinate with land acquisition. GOAL 1504 "Monroe County shall further protect natural systems and habitats by incorporating climate adaptation and mitigation strategies in its land acquisition policies. This goal will include consideration of the need to address natural resource protection and restoration requirements, the likelihood of natural resource impacts such as shifting habitats from a rising sea, potential threats and loss of marine ecosystems and habitat, ecosystem-based approaches to exotic species and vegetation management and the need to protect, manage and restore native habitat." This recommendation and Comprehensive Plan Policy can also be addressed within this Vulnerability Analysis. 0. Roads and Star .a er. Stetson University and Clearview Geographic were the technical support for the County's Watershed Management Plan created in 2019 to support the County's efforts to improve its Class Rating of 5, within FEMA's Community Rating System program. As part of that process, Dr. Jason Evans conducted field work to collect data for priority pipe outfalls, trench drains, catch basis and other stormwater infrastructure such as CL manholes and injection wells. That data was used to create a 319-page map series (by Clearview Geographic with field data supplied by Dr. Evans) to provide a detailed data set for further Vulnerability Analysis work related to those structures within the Watershed 2 Management Plan. Such data is also being utilized in the Countywide Roads and Stormwater0. Project by HDR and Wood. Given the entire Project Team's familiarity with this data and �- these projects, the Project Team will be able to streamline the Vulnerability Analysis, coordinate resources and address the roads and stormwater components in an extremely efficient manner, thus concentrating resources on new areas of vulnerability that the County has not considered in a larger project such as this. County Assets and Other Buildings. Within the aforementioned Watershed Management Plan, a GIS-based inventory was modeled containing point locations for a total of 301 County-owned buildings and other essential facilities. Additionally, a modeling effort LU analyzed damages for 37,000 properties with detailed parcel-level characteristics and 3,900 structures with digitized elevation certificates. This analysis would be updated by incorporating data from the County's new Mobile LiDAR dataset and,to the extent applicable and appropriate, work from the U.S. Army Corps of Engineers Florida Keys Coastal Storm Risk Management Draft Integrated Feasibility Report and Environmental Impact Statement. The 72 Packet Pg. 2279 J.2.f Project Team will analyze this data to determine where gaps may exist and where the Vulnerability Analysis work to date can be updated and provide more detailed analysis. Cher Infrastructure. For other infrastructure including wastewater, electric utility and water supply, the Project Team recognizes that some of this data may not entirely controlled by Monroe County. The Sea Level Rise Vulnerability Analysis for Monroe County, Florida: Technical Appendix in Support of the GreenKeys! Sustainability and Climate Action y Plan (2016) (GreenKeys Technical Appendix) collected existing data from Florida Keys Aqueduct Authority, Keys Energy Services, Keys Electric Cooperative Association and other sources (State or Federal agencies) to evaluate at risk facilities based on the 2011 Unified Sea Level Rise Projections from the Compact. The GreenKeys Work Plan includes several recommendations for how this data could be updated, but it is unclear whether or not updated data exists related to these facilities. As a primary effort to update this information, the Project Team, with assistance from the County, will coordinate very early in the Vulnerability Analysis process to determine if updated data sets now exist to evaluate this information. At a minimum, the Project Team can model that existing information with new 2019 Unified Sea Level Rise Projections from the Compact. 0. Habitat and Natural Resources. In the GreenKeys Technical Appendix, a detailed upland � and intertidal habitat impacts analysis was conducted for the entirety of the Florida Keys portion of Monroe County. The analysis utilized the Sea Level Affecting Marshes Model (SLAMM), which is an advanced land cover and ecosystem change tool (Warren Pinnacle Consulting, Inc., 2012), The utility of SLAMM is that, unlike other flood Vulnerability Analysis CL methods, it integrates long-term hydrologic functions and ecosystem parameters to give projections about future changes to tidal habitat types, such as saltwater marshes, mangroves, and other coastal wetlands, that are already subjected to regular tidal flooding. 2 Guided by the Sea Level Rise Vulnerability Analysis for Monroe County, Florida: Technical �- Appendix in Support of the GreenKeys! Plan, the Project Team will update the SLAMM assessment with the 2019 Unified Sea Level Rise Projections from the Compact and the most up-to-date, readily accessible LiDAR data to identify long-term ecosystem conversion risk potential to upland and intertidal land covers within Monroe County. To complete this update, the Project Team, with assistance from the County, will gather available land cover, elevation, slope and other environmental parameters as required by the model (including, but not limited to, direction of offshore wind, historic trends of sea level rise, great diurnal tide range, elevation of the boundary where saltwater wetlands end, and estimated values of erosion and accretion from freshwater and saltwater wetlands). Model output will include maps and GIS datasets. Shorelines. The County conducted a shoreline analysis in 2018 mapping the various types of shoreline. By combining the data with information on critical infrastructure and inundation our Project Team will further improve the decision-making process for 7 Packet Pg. 2280 J.2.f Adaptation Action Areas. For example, while hardened shoreline can provide effective relative to footprint, natural shoreline typically requires a larger footprint to provide the same level of protection. Therefore, natural shorelines offering limited protection and adjacent to critical infrastructure will be an area of high priority to address. Hardened shoreline, such as seawalls, often has a defined service life and rehabilitation is costly. Rehabilitation of hardened shoreline should therefore be planned ahead to allow for sufficient budgeting for those that are publicly owned, while maximizing service life. Planning projects ahead typically y provides lower construction cost as compared to emergency projects. This will be essential for hardened shoreline adjacent to critical infrastructure. Evaluating the data from these perspectives will allow the County to target specific areas of shoreline vulnerability and incorporate them into the establishment of the AAAs. c Social Vulnerability and i a; ter Recovery. As part of the Vulnerability Analysis Update, the Project Team will utilize the Center for Disease Control's Social Vulnerability Index or other evaluation strategies identifying vulnerable populations and potential public health risks to ensure that the needs of 0) vulnerable populations are considered. The Social Vulnerability Index utilizes primarily 0. census data to rank tracts on various social factors (15 total) for: 11 a2;� \ r ,i , � �7��1�49A4. iVl it r C1Y II YcL WI Vr! 1LIly rzeron¢'.e S YurgC -w tc;n(t I tier,( , ; n C. LL ru E , 0 a N r �a iuµd b lNe.M3� , } b . . ,___� ____ LU ernr rrma.r wwancrxa ,ss 1. Socioeconomic Status 2. Household Composition 3. Race/Ethnicity/Language 4. Housing/Transportation The tool is primarily geared to assist with emergency management decisions related to shelters, supplies, address special needs populations and identify those who will need 74 Packet Pg. 2281 J.2.f continued support after an emergency or disaster. The most recent year for which maps were created using the Social Vulnerability Index is 2016. Given that the Census is currently in process, 5-6 years of data based on pre-Hurricane Irma conditions may not be entirely reflective of today's current social vulnerabilities and the potential availability of other tools to provide a more updated and accurate picture of these vulnerabilities, the Project Team would like to evaluate the full range of options to process this type of analysis in addition to use of the Social Vulnerability Index. y 0 The scope of the final array of tools will depend upon data requirements and inputs. It is assumed that much socioeconomic and demographic data to support plans and grant applications for disaster recovery will be useful in this evaluation process. But until a fuller analysis of the data that is necessary to run these various tools is completed, coupled with what is available from the County, region or state, the Project Team will evaluate all available options to address social vulnerability in this process. This is not an area that has been incorporated into previous Vulnerability analyses undertaken by the County, so this is a good opportunity to expand the nature of the County's efforts. 0. 0 Vulnerability ate Proposed Activity Grunt 0 Activity Timeline TGrget Dellver�ctble Innovutions 0 Task 1.u: C"oordlnution with Summarize existing data with :2 FfCIO, Keys Energy crud Keys � 2 C I-2 video conferences to Electric C"c�c�perrrtive 46 days "1012"�J2O No �` Association crud other dutu determine updates and new CL data sources sources Task 1.b.° Assessment car Given the Project Team's significant experience with 2 uvrrlluble County dutu crud0. crncrlysls cif exlstlraycztcz 18 days 11/15/20 Yes County data and sources, this 0. resources (Grant Task 2.1) Grant Deliverable is likely to CD be vastly streamlined cv Task. 1.c: Mernorundurn Given the Project Teams r; describing modeling strategy significant experience with � 76 Including tools to address 8 rays 11/25/20 Yes County data and sources, this _ social vulnerability(Grant Grant Deliverable is likely to Task 2.2) be vastly streamlined Task 1.d: Present County and stakeholder enyagernent elements- Intermenlcrte Vulnerability ` 0 ys 2%2%21 Yes ,analysis Results (Grant Task 2.3) Task 1.e: Finalized VulnerabilityAnalysis (Grant 67 days 2/16/21 Yes Tusk 2.4-) 7 Packet Pg. 2282 J.2.f *Timeline assumes contract award and Notice to Proceed from August 19,2020 Board of County Commissioners meeting The consultant, Erin L. Deady, P.A. and the Project Team understand this Project and its scope of work and goals. Erin L. Deady, P.A. and the Project Team can meet the stated project schedule (TOTAL PROJECT COMPLETED BY APRIL 30, 2021) for the Services included in this document. 0 0 0 0 0 0. 0 0 0 CL 0 N CD LU 7 Packet Pg. 2283 J.2.f B. Project Approach-Adaptation Action Areas Capabilities of the Tea Only two counties have actually adopted AAA into their Comprehensive as of the date of this submittal, but an additional one is on track to adopt soon. Approximately six municipalities have physical designations adopted into Comprehensive Plans. So, in summary, while a legally permissible concept within Comprehensive Plans since 2011, the actual establishment of AAAs as maps has been a much slower roll out. That said, Project Team members have supported several local governments in either incorporating the concept of AAAs within Comprehensive Plans as a matter of intent, or supported Vulnerability Analysiss that have led to, or could lead to, eventual designations. Most recently, Project Team members (Stetson University and Erin L. Deady, P.A.) completed a document for the City of Satellite Beach, Policy Recommendations for Resiliency (2019) and c vulnerability modeling updates to support some Policy recommendations as they relate to the City's AAAs. While the City had already identified and adopted AAAs early on in 2013, this document provided data and policy updates suggested for modifications to some 2 of those Goals, Objectives and Policies relevant to the AAAs. Project Team members (Erin L. Deady, P.A., Stetson and Clearview Geographic) also completed a Resilience and Watershed Management Plan for Martin County as part of a Resilience Planning Grant. A key output of that modeling and work product was to analyze the vulnerability in key geographic priority areas across the County that clearly showed multiple priority impacts and infrastructure or CL asset risks from future sea level rise and coastal storms. Many of these areas were known areas of flooding for the County, but based on GIS analysis, modeling and mapping, the Project Team was able to identify 12 priority areas containing various aspects of vulnerability that warrant a "deeper dive" to develop more site-specific adaptation strategies, cost-benefit analyses and other responses. The scope of work for the grant did not include actually drafting AAA goals, objectives or policies, but the data collection, modeling and mapping output has formed the basis of doing so should the County move in that direction. Options for Establishing AAAs The Project Team's approach to this component of the scope of Approximately twenty-five local governments have work will encompass portions of amended their comprehensive plan since the creation LU the deliverables from Grant of Section 163.3178, F.S. authorizing the voluntary Tasks 1.0, 2.0, 3.0, 4.0 and Task creation of adaptation action areas within a local 6.0. government's comprehensive plan. Many local governments have created "intent" language to use the tool, but some local governments have actually created boundaries on maps with goals, objectives or policies to support the creation of the AAAs. Given that Monroe County has existing policy expressing the intent to create AAAs, this approach will focus on bridging the 77 Packet Pg. 2284 J.2.f gap between that Comprehensive Plan Policy and the scope of work for this grant to actually create them. While one of the deliverables within these Tasks is to develop a Final Memorandum on Best Practices and Case Studies for establishing AAAs, we identify some key methods here. These methods can be stand alone, combined or a starting point for further discussion. Based on vulnerable geography. One method to develop AAAs could include using y Vulnerability Analysis model output to inform key areas where vulnerabilities are projected to exist from sea level rise. This could include specific shorelines, areas of inundation or based upon critical assets or infrastructure that get flagged within the model output. An advantage to this approach is that adaptation policies can be crafted to address site specific vulnerabilities. A disadvantage is that people may perceive that this type of designation could impact property values. A response to that perception is that the County is aware of the future challenges to sea level rise and supporting Goals, Objectives and Policies are responding to that vulnerability. Based on common themes of vulnerability. This approach was outlined within the AAA 0. Resilience Planning Grant Scope. This method captures the use of AAAs as a tool to address themes such as infrastructure/social services, natural resources or land development policies. This approach is similar to models in Yankeetown (natural resource-based designations) or Satellite Beach (Erosion Control or Inland Flooding AAAs). Different types of categories for AAAs can be Goal, Objective or Policy-based to address that type of exposure or risk. An advantage of this approach is similarly CL themed types of policies could be coalesced together within the Comprehensive Plan. The disadvantage may be that linkages among Goals, Objectives and Policies may be lost; for example, roads or drainage may be exposed to future inundation in a location resulting in a perception that adaptation projects need to be implemented. But this may be an area where future growth is not anticipated, County services may be relocated away to other locations or publicly owned / managed lands are anticipated to be the dominant land use; thus warranting a lessened priority on additional infrastructure investment. Based on anticipated projects. Another approach may be to take model outputs related to specific types of projects and identify supporting Goals, Objectives and / or Policies that focus on implementing a strategy to design projects to address future sea level rise. This method is similar to the City of Ft. Lauderdale's AAAs based on stormwater improvements. Priorities can be established for funding specific types of adaptation strategies such as road elevation or drainage. An advantage to this method may be a clear, capital expenditure-based approach to managing adaptation priorities, but a disadvantage may be a lack of consideration for the more natural resource-focused or human aspects related to social vulnerability. 7 Packet Pg. 2285 J.2.f Linkage eery Vulnerability Analysiss, Disaster Recovery and AAAs. As described earlier in this Section, the Martin County project served as one basis for linking vulnerability modeling and one of many strategies to establish priorities in adaptation response. Recently, Broward County has begun moving forward with updating their"Priority Planning Areas" (PPAs) mapping. The County has one geographically-specific AAA related to a sand bypass project at the Port, but the County has also updated their sea level rise modeling across the County (including within the municipal jurisdictions) and is encouraging the consideration of these PPAs within their planning, regulatory and project priorities. Their < map identifies areas near tidal water bodies that have an "increased risk" of inundation under a 3.3' sea level rise scenario by 2070. Both projects have utilized specific vulnerability scenarios to help establish an approach that prioritizes adaptation planning in specifically defined geographic areas. Whatever method is used to establish the County's AAAs, disaster recovery information will c be an important element to consider. After a disaster, communities often have the necessary ingredients to make additional leaps forward in linking efforts because they have the 0. necessary elements to create catalytic change including: 1. A firsthand awareness and understanding of their vulnerability, 2. Areas that have been severely damaged and must be redeveloped, 3. A priority from citizens to reduce vulnerability when making redevelopment decisions and CL 4. Funding to put these plans into action. 0 Hurricane Irma brought to reality the vulnerability of the County and value of reducing > vulnerability. When debris was cleared, homes built to new codes to withstand wind impacts stood as a shining example of wind mitigation in action as a sound investment. However, many older ground level homes and structures were severely damaged by storm surge. The N Monroe County Post-Disaster Recovery Strategy was created out of the need to redevelop in a way that not only considered current flooding and storm surge risk but also how these risks will be exacerbated by sea level rise. This plan includes projects that are designed to do this very thing. The establishment of AAAs can utilize this information and potentially help prioritize projects to maximize their return on investment in areas that are at high risk or are part of larger strategies to protect the natural and built environment through the establishment of open space. LU In addition to considering the projects outlined in the Post-Disaster Recovery Strategy, the development of AAAs could also be tied into the Monroe County Local Mitigation Strategy (LMS). The key component of an LMS is the list of projects selected by the community to mitigate future hazards and the prioritization process used to rank these projects for potential funding. The current version of the LMS, adopted in 2015, acknowledges climate 7 Packet Pg. 2286 J.2.f change and sea level rise as a risk and the document is currently being updated. Adoption of AAAs can also incorporate this information and serve as an important tool to help prioritize projects for funding after a major disaster. Establishing AAAs and the MonroeCounty Comprehensive Plan Update. The timing of these initiatives aligns well with the County's upcoming Evaluation and Appraisal Report for the Comprehensive Plan launching in early 2021 with the initial Scoping Letter to the Department of Economic Opportunity due by May 2021. After input from the < Board of County Commissioners regarding the scope of the amendments to be incorporated into the Evaluation and Appraisal Report process, it is highly likely that sea level rise and climate issues will be an issue to be addressed. Much data has been developed since the last Comprehensive Plan was adopted which included an Energy and Climate Element. Peril of Flood statutory requirements (Section c 163.3178, F.S.) will need to be met within the Conservation and Coastal Management as part of this process, but developing AAAs (Section 163.3177(6)(g)10., F.S.) as an optional tool to E help distinguish Goals, Objectives and Policies can assist the County in targeting policy implementation in areas vulnerable to storm surge and sea level rise. Policy 1502.1.4 in the existing Monroe County Comprehensive Plan contemplated establishing AAAs. The timing of the Vulnerability Analysis Update and the Countywide Roads and Stormwater process are all well-suited to form a strong basis for establishing AAAs and incorporating them into the Comprehensive Plan based on a data and scientifically-driven process. Not only can the CL work products from this scope of work be incorporated into the Comprehensive Plan amendment process, but the work products will also be useful to support other EAR-based amendments in this amendment cycle. Adaptation Action Areas Proposed Activity Grant Activity Timeline TGrget ellvetrtble fnnovutions cv r®. Truk 2.u: Finul MerrxorGndurrx Minh of this work his can best Pructices and C"arse 6 Studies forfisAAs (Grunt Task 6 nays 10/21/20 Yes already been researcher) by the Project Tearn. 1.1) Task 2.b: Dt..rzrft Merr orGndurn of PollcyAltetnutives for AAAs 15 days 11,111,120 Yes (Grant Task 3.1) Task 2.c: Refine unulysls based � can County Input(Grant Task 10 days 1"1/25/20 Yes � 3.2) Truk 2.d: Finul MerrxorGndurn of PollcyAltetnutives for AAAs 5 days 1212120 Yes (Grant Task 3.3) 0 Packet Pg. 2287 J.2.f The Project Team will work Task 2.e: DrGft AAA MGP series to make the maps series Gnd Goals, Objectives Gnd 9 days 03/01/21 Yes dynamic, interactive and Policies (Grant Task 4.7) user--friendly for web-. based applications. Task 2.f- Presentation to County staff on AAA Map series and 3 days 03/08/21 Yes Goals, Objectives and Policies (Grant Task 4.21) Task 2.g: Draft Deport with c Model Ordinance language for 24 days 03/22/21 Yes AAAs (Grant Task 6.7) c Task 2.h: Presentation to County staff on Draft Deport 3 days 03/20/21 Yes with Model Ordinance language for AAAs (Grant Task 6.21) Task 2.i: Final Report with � Model Ordinance language for 8 days 04/01/21 Yes E AAAs (Grant Task 6.3) *Timeline assumes contract award and Notice to Proceed from August 19,2020 Board of County Commissioners meeting > The consultant, Erin L. Deady, P.A. and the Project Team understand this Project and its scope CD of work and goals. Erin L. Deady, P.A. and the Project Team can meet the stated project schedule (TOTAL PROJECT COMPLETED BY APRIL 30, 2021) for the Services included in this document. 0 LU N 31 Packet Pg. 2288 J.2.f C. Project Approach-Public Engagement Capabilities of the Tea All Project Team members have conducted numerous projects within and outside of Monroe County that have included heavy public engagement tasks. These range from Erin L. Deady, P.A.'s previous experience on the last Comprehensive Plan Evaluation and Appraisal Report- based amendment cycle, to most recently completing tasks under Resilience Planning Grant R1915. To the extent that public in person meetings will be permitted, based on project experience, the meetings are only successful as the advance work to run advertisements, promote through social media and build email lists and inform potential attendees of events. The most recent project completed by Erin L. Deady, P.A. for Resilience Planning Grant R1915 was important because towards the end of the project, COVID-19 impacts shifted the entire Public Engagement component online. This included presentations to the Board of County Commissioners and the public related to the required public meetings for the E grant. The experience taught us that while the entire project needed to include flexibility for 2 meeting grant deliverables, an opportunity surfaced that allowed the content to be offered to the community in a new way, thus likely increasing the public participation element. All local governments in receipt of these grant funds faced the same dilemma- how to engage the public to deliver content and receive feedback simultaneously. Another aspect of the online forum was that the meetings could easily be recorded (as with a live public CL meeting). Compilation of attendance lists was also easy to accomplish. Other Project Team members such as HDR, Wood, Ovid Solutions and Stetson/Clearview Geographic have all had similar experiences with public engagement for project communication both before, > during and currently in the COVID reality. Public and County Commissioner Input at Key The Project Team's approach to Milestones this component of the scope of The Project Team will focus on the deliverables work will encompass portions of within the Public Engagement section of the scope the deliverables from Grant of work, but considers these a minimum for actively Tasks 2.0, 3.0, 5.0 and Task 6.0. engaging the public in this important project. Two series of three Public Workshops or meetings are LU required, as well as two briefings seeking direction from the Board of County r_ Commissioners. It will be critical to inform, and seek feedback from, the staff, public and 0) Board of County Commissioners at important Project milestones. Staff input is addressed within the other tasks, this approach focuses on the public aspect of the engagement process. All public engagement Tasks are tied to the completion of other listed tasks as follows: 2 Packet Pg. 2289 J.2.f 1. Series #1 Public Workshops: After Task 2.0, the Vulnerability Analysis 2. Board of County Commissioners Presentation #1: After Task 3.0, Recommended Policy options for establishing AAAs. 3. Series #2 Public Workshops: After Task 4.0, Maps/Goals, Objectives and Policies for Preliminary AAAs. 4. Board of County Commissioners Presentation #2: After Task 4.0, Maps/Goals, Objectives and Policies for Preliminary AAAs. The Project Team will prepare information to be shared through the County's website. The Project Team will also prepare social media posts (which proved successful in Resilience Planning Grant R1915) and prepare press releases in coordination with the County's staff and Public Information Officer. The Project Team will also explore additional opportunities for public engagement beyond those required within this current Grant scope of work. These could include pre-recorded presentations, other uses of social media such as Facebook Live and opportunities for linkages to the County's website. Publicend Proposed Activity Grunt Activity Timeline TGrget Dellver��ctble fnnovutions 0 Task 3.u: Series cif 3 Public � Workshops (t�1) In the Upper; Depending o CC�VIt� meeting Biddle and Lower Keys to 7 days after � requirements, This may include CL resent modeling results rzr�fer Task "1.r1 2/1'1/20 Yes additional or in lieu of public VulnerubllltyAnulysls (Grant rrieeci gs Through web-baserl platform. e Tusk 5.1) 6 Task 3.b.° l carzr ofCounty 0. Depending on COVID meeting regiirements, this may incline 0. Commissioners P esentution #1 5 days after to seek policy direction (Grant Task 2.� 12%9%2�J Yes additional or in lieu of pik�lic `D Task 5.3) meetings through a web-based platform. Task 3.c: Series o/`3 Public � Workshops (#2) In the Upper, Depending on COV1 meeting Biddle and Lower Keys to 7 days after �, requirements, This may include present Dr.,rzr�f.fi§�!A f" Gp.5erles Task 2.f 31"17J�I Yes additional or i lieu of public rrn carzls, Objectivesrrn meetings Through a web-based Policies (Grant Task 5.2) pl�zforrri. Task 3.d.° Bourd cal'C"aunty Depending on COVID meeting Commissioners P esentution #2 requirements, this may � 14 days after to seek policy direction alter r 4/21,/21 Yes incline additional or in lieu of � Task 2.i f" ups and OPs (Grant Task piblic meetings through a web- 5.4) based platform. 83 Packet Pg. 2290 J.2.f Task 3.e: Website Content Periodically (Grant Task 5.5) throughout 4/26/21 Yes Project Truk 3.1 C"raordinrttion will occur with the C"aunty°s PIO to 56 days 4%26%21 Yes distribute ut least 4 press releases (Grant Task 5.6)) The Project Tearn successfully Task 3.g: .Social Medici Posts 56 days 4/26/21 No used this strategy in R1915 to Delp inform the public of c meeting events. These Coup incline Facebook Periodically c Task 3.h: Other Live, Monroe County Tel or throughout 4/26,/21 No coniniunlcutions strategies fro ect other available modes of0. 1 corr mUnication. *Timeline assumes contract award and Notice to Proceed from August 19, 2020 Board of County Commissioners meeting 0 The consultant, Erin L. Deady, P.A. and the Project Team understand this Project and its scope E 0. of work and goals. Erin L. Deady, P.A. and the Project Team can meet the stated project 2 schedule (TOTAL PROJECT COMPLETED BY APRIL 30, 2021) for the Services included in this document. 0 0 LU N N - 8 Packet Pg. 2291 J.2.f Example of Social Media Public Engagement Posts PERIL OF FLOOD PUBLIC MI5ETING JOIN US FOR A VIRTUAL MEETING AS WE REVOEVI AND DISCUSS NEW STATE REQUIREMENTS FOR THE 0. CONSERVATION AND COASTAL H.AMAGEMENT ELEMENT OF THEM ONROE COUNTY CUM PREHENSIVE PLAN MEETING MEETING E. REE.TBNIGA 4 DATE:: DATE: DA rE:. ' l LAY aNLi6 I' TIME: TIME: TIME: N n- 4VFYt3SN49AIIF ATTEND WMSY§NS7UIG A.TTF6l1b WM0 SRfkUIU ATTFNP (� �I ay a , i ,,• �.,. t� �R91JR INPUT'IS]MI�'Ll RTAW{T,:A PL€A5E IQIR US 2 ` LAY �1 5141+ Salad date you wish to attend Un,to Photo 7 Monroe County-Peril of Flood Virtual Public Meeting E PERIL OF FLOOD PUBLIC MEETING o IONNSFc7RASIRTUA-WET1 NCA5W:RFVIFWV NDDISCUJSNFJV%TATF REQUIREMENTS FORTH CONSERVATION AND COASTAL MANAGEMENT f ,{ E LEMENr OF THE M,ONROE[COUNTY LOM PS EH ENSI V E^✓LAW y ,s" Y �I DATE; 0 TOME: 4— WHO SMCSULEF ATTEND: u+ ($ LL w , CL ,a � t 76 Photo 2 Monroe County-Peril of Flood Virtual Public Meeting 2 CD N CD N h I,} _ U) T'7' WEDNESoAY,MARCH 8 NAP IVGO EPNMENs I_EN—ER RO RIB OF COUNTY COMMIS;ICNFRS ROOM „ TIME 7 7 TRUMAN AVENUE.zIJC FLOOR � 5 �PM TO?Ioo RM G WE FL 33040 4 E Photo 3 Monroe County-Peril of Flood Virtual Public Meeting 85 Packet Pg. 2292 J.2.f � r e t a tIU JUE, t t r LEARN ABOUT OUR h 1 4 ` COMMITMENT TO REDUCE EMISSIONS I t� n THE CITY OF SUNRISE � } WI'aiT 4'.. ,,..e., ' =t TO READ THE FULL REPORT - ti,r r t.ru .d ' r Photo 4 City of Sunrise-Sustainabiiity Report Awareness Our goal is to reduce Municipal � Operations GHG Emissions 2 {'� t 7% by 2030! Al I4 Learn more about our reduction efforts Here; CL : Photo S City of Sunrise-Sustainabiiity Report Awareness 76 r a. as t�. n CD C ur goal is to reduce unicipal N Operations GHG Emissions 7% by 2030! 76 tr t rt �t WS�I fi�4r itUi(jtii��`i�ri�s�(� f �t Ali rsllr?���t��iA�s-S��� i�lsY �i lW �i�t IF 1 i�� d E s-�1�rfSlrrtS;I�5�� �ht}�� ���t�S't� 11" w �@ Learn more aboeu our reduction efforts here LLi p�k Photo 6 City of Sunrise-Sustainabiiity Report Awareness 86 Packet Pg. 2293 i p I s v a .A NO mom ems, CL 0 CN w t _ 1 N } - j - C _.._--S `7 ;FE = 4 � __ C� F •fir 5�Y_ 5 �1� E f _ � �-( ti Packet Pg. 2294 , {E J.2.f Composition and Structure of the Firms ERIN L. DEADY, P.A. Erin L. Deady is an S Corporation that was formed in 2011 in Florida for the purpose of providing legal and consulting services and is an active corporation with the records on sunbiz.org. The only person with an interest in the Firm is Erin L. Deady, Esq. Sub- consultants on this Team include: 1. Clearview Geographic/Stetson University (combined) 3. HDR 4. Wood 5. Cummins Cederberg 6. Ovid Solutions c CLEAR VIEW IEW STETSON0 GE : GRAPHIC0. f �h1I� �',B,I ` -� Founded in March 2018, as an LLC, Clearview Geographic is a professional consultancy with a comprehensive understanding of environmental systems (i.e. wetlands, ecology, land 4- management, impacts, and mitigation) and information technologies (i.e. web development, office infrastructure, geographic information systems, databases, and business analytics). Their specific focus incorporates geographic information systems with data-driven solutions CL for understanding, communicating and planning in our complex world. Dr. Jason Evans will be working under Clearview Geographic as a subcontractor. The Firm's service departments include: > • Environmental Services: Protect, conserve, and restore natural environmental landscapes. • Geographic Information Systems & Data Analytics: Develop insightful information systems, analytical models and easy to understand data visualizations. • Information Technology: Develop and enhance IT infrastructures using innovative technologies. LU FN HDR Engineering, Inc. (Corporation) is a full-service employee-owned firm specializing in engineering,architectural, environmental, community planning, and management consulting services with nearly 10,000 professionals in 215 locations worldwide. As a Nebraska Corporation founded in 1917 and licensed to do business in Florida, HDR opened the Tampa office in 1974 and South Florida in 1999. HDR employs more than 400 88 Packet Pg. 2295 J.2.f professionals in 10 offices throughout the state. As a multi-disciplinary firm, HDR has professional capabilities to provide complete socioeconomic, infrastructure environmental, and community involvement services. HDR Engineering, Inc. is an employee- owned company. No manager or employee owns more than 2% stock in the company. wood. Established in 1946, Wood Environment & Infrastructure Solutions, Inc. (Wood) is a "C" Corporation authorized to do business in the State of Florida. Wood provides performance- driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial sectors. Wood has a 160-year history of incorporation, $10 Billion in revenue, 55,000 employees in over 60 countries with over 400 offices. 0. 0 0 0 Cummins Cederberg is a Florida corporation created in March of 2010. The Firm Is a consulting and engineering firm specializing in the marine and coastal environments. CL Cummins Cederberg is southeast Florida's largest professional engineering firm uniquely specialized in the coastal and marine environment. The firm was founded by Mr. Jason 0 Cummins, P.E. and Mr. Jannek Cederberg, P.E. and has steadily grown to a full service coastal 2 and marine engineering practice that can lead projects from start to finish. The Cummins Cederberg team of engineers and marine scientists provides unique comprehensive experience ranging from initial field investigations such as bathymetric surveying, tide/current/wave measurements, underwater structural inspections, environmental assessments, and soil borings to detailed analyses utilizing complex computer models and the engineering design and permitting of coastal dredge and fill projects, marine structures, seawalls, marinas and ports. In addition, Cummins Cederberg provides experience in contract negotiations and construction administration. This unique combination of skills allows the firm to approach projects holistically with an exceptional understanding of LU .. function and feasibility, as well as overall construction cost. 89 Packet Pg. 2296 J.2.f OVID Solutions is a Florida LLC created in January of 2019. OVID Solutions is a small consulting firm that specializes in community development,economic development,and disaster recovery. Prior to January of 2019, Julie Dennis, owner of OVID Solutions served as the top Community Development Official for the State of Florida,managing the Areas of 2 Critical State Concern Program and over $1.6 billion in disaster recovery funding through the Community Development Block Grant — Disaster Recovery Program for Hurricane Irma. This combined knowledge of CDBG-DR funding, which can be used to implement projects and priorities that may result from Adaptation Action Areas, along with first-hand understanding of growth management in the Keys, makes OVID Solutions uniquely qualified to help develop policies that can be tied to project and funding opportunities in the future. 0 0 0. 0 0 0 CL 4- 0 0 LU N 0 0 Packet Pg. 2297 J.2.f -- ---- , ' r.,, sr , ,i, t 3tcr:`sw , ,, r„,,,.,!, ` ,tfs 1�����, � ,i,✓1,�� 1t. a 1,�t 7J a3 1�f),. t US1 i, r s t „ f, !} i �.,f S ✓„� t:F„ t ilia,,: I \t 1� t t t, „t f .,. ,, .,,1�3 I 1! I. ,,.,. f.a,.. 1 iv,�1,-=S #,,,, „-.1 �i � ..,. -a- .,£ ,:,,.,5 ,,, r✓ , ,. (� #_ c ,t.._ 1 t..,„s,. it u.::. t J ,... 2 ,,,.:., ,Y,. I t .,.trs # r ,.-. s, ...7 tl ,. ,✓,? r ,__--vl t�� s.... .r 1, k., , '1 lu ,{ t i a,, f f �� , r,l.,£ u � i„s✓)r„ t r .� ,,,t r � ,l,} Y +2'.±r 1„ {C J) �� "r 1,al:,-ts. cj{„l��f! (,G {t.•:, r # ,5,; r ..-1 }. 1 s rt{„ r! t r i,,,',_. 7�{!1} , 0 CL 0 f�t� � ��V4`+t _3 �'ik ��� ��� •1, _�` ,.}�;�t�,Y 1 ��� - �`I a;, -xfi ��Y � 'i ':�- �S'aS�d�t , l _=,;r 1 r s � :-- +�� �1 LU i - ,al v � �� �� - ' \Sla§�1._.t \+£ sY.lf_-'1'Y� •A`s �at1�'S1� �- f - ��- `i �__ �� : _ � � 's1\ts _-��S��t f `} ��S L - '` _ �`t,_- " S 1 f E c 4i , .`�., .{ k ffi E � S� :( b k 1. —0Y 2a -r� 1`<: SJ, '1f,lk`,v, yff• A {> ,���. p+{s h 4-_ -- r . ..--. �\.-,;'�., ,4- e'F <,<.,,?„ „a�- .i �( .1=.1. ;*„ `,5.y._.,„ -,. f,,. ,fl,. ...��:>'�. \ =i ="•0 .,.fi �� „c t,,. ,y�, .�, - ��, __- 1 - - \ _. , - It ..EY s.€ ,w�„ ,r;. „3��.,s �.=j».=:�+ „s ,.,✓.-,., �,.15 :-..n,a f�\4'4 I ,\\. � °.,..s Ctil-,s.' 1 _.,�.\ ,-::>_-- f.. , ,�,",+• F-- �. �Y�� �.� �k � iti � � s, � 1�,, ,F, +� �= $'}�(£_�� -_ Y,��, ,`�I •� t ''1 ,.�a�f iy`{ - , \fir it �__ a .€ •rr ' Y.�SI� �t '� Y=s w ���s= .� f \ r ` �S3 5 a�\ -c �3\ 'c �S`- [ ` r Pg. 2298 � �5 4 f J.2.f Other Information a) Describe your firm's familiarity with Monroe County and the community's constraints and opportunities. Erin L. Deady, P.A. is very familiar with Monroe County, Florida. Prior to the formation of Erin L. Deady, P.A., while still at Lewis, Longman & Walker, P.A., Firm President, Erin Deady, served as a subcontractor to Keith & Schnars during the last Comprehensive Plan update. Since the formation of the Firm, Erin L. Deady, P.A. has been y contracted to complete work since 2013, which was the start of the GreenKeys planning 2 process. The Firm has worked on other projects related to the Pilot Roads Analysis completed in 2017, Resilience Planning Grant R1915 and currently serves as a subcontractor to HDR on the Countywide Roads and Stormwater Project (initiated in 2019 to be completed in 2021). The Firm has led and participated in public outreach events throughout the Keys related to these projects and the last update to the Comprehensive Plan. Most importantly, the County is challenged by a long, low geography comprised by an island chain with multiple socioeconomic characteristics. The County is very threatened by future sea level rise and climate risk because of its geography and topography. But with these 0. challenges, the County has created its own opportunity by proactively planning ahead, creating robust datasets and doing the hard work of identifying and planning for future climate risk. The County is not afraid to have the hard conversations about climate adaptation and the myriad of unique challenges it faces. This creates a perfect opportunity to fully utilize the AAAs concept to benefit the County's future policy initiatives. b) Provide a description of your firm's understanding of adaptation action areas and creation of goals, objectives, and policies as relates to AAA's. The Firm's approach to the creation of Goals, Objectives and Policies related to AAAs is based on clear transparent data and a policy approach that will help Monroe County face its unique climate challenges. Housed within the Conservation and Coastal Management Element of the Comprehensive Plan, the Project Team envisions one, or a series, of Goals that would lay the foundation for N varying types of AAAs designed to coalesce certain themes in one related section of the Comprehensive Plan. While a voluntary tool within the Comprehensive Plan, AAAs can be an extremely effective mechanism to establish policies to fit the specific types of vulnerability for an asset type, a geographic area or a regulatory approach. Understanding that internal consensus will need to be built around the right approach, the Project Team will begin with a two-tiered process: understand the approach taken by the few local governments that LU have actually established AAAs (approximately 8 as of this current date) and develop options for the County to consider in its structure. The best practices research is likely helpful, but 0) Monroe County may be "writing the script" with an entirely new basis for establishing AAAs. Our approach is to consider additional options to a one-size fits all generic AAAs designation- one that can capture the varying advantages of this policy tool addressing different types of vulnerabilities. Packet Pg. 2299 J.2.f c) Describe the firm's completed projects for clients in the United States, Florida, in the Southeast region of the United States and for state and local government clients, particularly in Monroe County. Erin L. Deady, P.A. has strong experience in representing local governments in Comprehensive Planning and resiliency efforts. The Firm has been on the leading edge of this evolving area combining numerous disciplines of planning processes. The Firm has completed or teamed on vulnerability or sustainability-related y projects for local governments including: 01 Monroe County, FL (GreenKeys, Pilot Roads, Countywide Roads and Stormwater, Comprehensive Planning, Watershed Management Plan) 01 The City of Sunrise, FL (Sustainability Action Plan) 01 The City of West Palm Beach, FL (Peril of Flood amendments, Sustainability Action Plans and Updates) 01 The City of Delray Beach, FL (Updated Comprehensive Plan Elements, Peril of Flood amendments and created new Conservation, Sustainability and Resiliency Element) 01 Islamorada, Village of Islands, FL (Islamorada Matters Sustainability and Vulnerability 0. Plan) 01 City of Marathon, FL (Sustainability and Climate Plan) 01 City of Satellite Beach, FL (Policy Recommendations for Code and Comprehensive Plan related to resiliency) 01 East Central Florida Regional Planning Council (Regional Resiliency Action Plan) 01 A 5-municipality effort in Palm Beach County, FL (Municipal Energy Conservation CL Coalition) 01 Martin County, FL (Resilient Martin) c 01 Lighthouse Point, FL (Code updates to address shorelines, stormwater and resiliency) 2 Currently, the Firm is on a Project Team as a subcontractor for 8 local governments in �- Southern Palm Beach County (Boca Raton, Boynton Beach, Delray Beach, Highland Beach, Lake Worth Beach, Lantana, Ocean Ridge and unincorporated Palm Beach County) known as the Coastal Resiliency Partnership. The role of Erin L. Deady, P.A. is to integrate Vulnerability Analysis output being completed in the local governments Comprehensive Plans through the establishment of AAAs. d) Describe any additional value-added benefits your firm/ organization can offer the County of Monroe County not enumerated in the scope of work, submittal requirement responses or evaluation criteria. Erin L. Deady, P.A. has a long successful history of work in Monroe County. This has included helping to chart an overall path towards a more sustainable, resilient community. The Firm has the "bigger picture' in mind when working on projects within the County. The Firm is also a thought leader on these issues at the national and state levels publishing numerous scholarly articles regarding the legal and planning aspects of resiliency. Given the breadth of work the Firm does across the state, Packet Pg. 2300 J.2.f case studies and approaches that other local governments are utilizing is critical because the County can benefit from those successes or challenges others have experienced. The Firm is not just a "planning Firm". We work on funding structures, integrating resiliency into many elements of Comprehensive Plans and Code of Ordinance policies, so that our outcomes not only comply with State law, but are formulated based on a sense of practicality for implementation. We are also cognizant that the establishment of AAAs for the County is one aspect of a larger whole: which is to work towards solving the challenges of future climate change that this County will face uniquely, nationally, and do so through a workable implementation structure. The upcoming Evaluation and Appraisal Report process for the entire Comprehensive Plan will provide the County a very timely opportunity to take a thorough look at the Comprehensive Plan to help chart the course towards a resilient future. The Firm is mindful of the County's very specific growth management system. The Firm is also very familiar with numerous stakeholders that participate in various comprehensive planning processes. Finally, the Firm is involved with other projects in the County currently 0. that will be important for data exchange and coordination as the County establishes AAAs including the Countywide Roads and Stormwater project. The Firm has tremendous value- added benefits just from understanding the County'sjourney to become a more resilient community, the players in that process and the hard conversations that are going to need to ensue to continue on that path. CL e) Proposer shall provide any additional project experience that will give an indication of the Proposer's overall abilities. The greater Project Team is uniquely qualified and familiar with the County through the various engagements performed by the other 2 subcontractors. HDR is currently leading the County's planning and response on the0. Countywide Roads and Stormwater Project, supported by Wood and Erin L. Deady, P.A. All �- data collection and evaluation will be crucial to streamline and avoid duplication of effort in the Vulnerability Analysis Update. Wood has done extensive work supporting the County's canal program and has created or has access to numerous datasets related to bathymetry, shorelines and natural resources. Ovid Solutions has performed very recent work helping the County plan for and pursue disaster recovery initiatives, collecting information about and developing strategies, programs and planning documents. And Cummins Cederberg, while a newer Firm to the County, has vast coastal engineering and natural resource experience that can bring some new methodologies to this Project. Finally, Stetson University and LU Clearview Geographic have conducted numerous field work visits, compiled extensive mapping, assisted in building elevation footprints and stormwater GIS, and other datasets, these Project Team members have unparalleled technical experience mapping and analyzing vulnerability in Monroe County. 94 Packet Pg. 2301 J.2.f f) If the Proposer will require any other information from the County not included in this Request for Proposal or require from the County any information in a particular computerized format in order to carry out the Scope of Services in Exhibit A, the Proposer shall also include such request in this section, i.e. Tab 6. Not at this time. g) If the Proposer cannot fully comply with any of the terms contained in the draft contract shown in Section Two, all deviations to the terms must be spelled out in this y section, i.e., Tab 6. N/A. 0 0 0 0 0. 0 0 0 CL 4- 0 0 LU 95 N 0 Packet Pg. 2302 s its ��u, lhrir" \ z % cJ tskrTW i Aj cu cu CD u= y V r CL U- Y, 0 2 CL C44 �- F 444 nnYYC44 UWJ r c - � t, i ', �S € ,X,; � _ i - •i�- r•i f,€vu a ;�_ -- �;t-.- _#i � , h t t �� � _ \\ _ � �. :T• �_ i �ity � � _ ��;S.k�i��i �� f� - Sk�-� 8t� \ _ - 1; J.2.f Project Location and Local Preference Erin L. Deady, P.A. is located in Delray Beach, FL approximately 2 hours from Key Largo and 3 hours from Marathon. The Firm is not a Monroe County business. The Firm has completed numerous successful engagements for the County over the last 8 years and location has never been an issue to completing those tasks and requirements. The Firm is committed to consistent communication throughout the project scope and duration. Given the impacts of COVID-19 on government operations, web-based communications may continue into the < early stages of the project timeframe and the Firm already has a demonstrated track record with the County in ongoing project communications and outreach using remote technologies. 0 0 0. 0 0 0 CL 4- 0 0 N CD 0 U 7 Packet Pg. 2304 u� �etas t � � � � t _ t t �€� } ^�,�� >> � v�.�•d ..t � �tiv �$ t {� t a e T� � A 1r.fit S ��e ,t t i J tt�, t F t tg rt } tt S ji it t. t i r 11Yt _ t �` 4d CL O tt m� O ,E < < O u h U- A. „din CL O t8 O S € c v A - t C44 r �; �•� � � _ ,�-�� �,�,- "'-"_�;.�"'�����_. �� .`� --,--'k.,���;, y- �n t i .���t`L'; d�� � �a;-�� ;�}`�� ��,= € � _ � ��- �t�c F d��=:.� ___ F "- _- `,- � .. �. ,,�'y't=_- � t S'- ���,-� ,�' �r°fit$€��` �� �, � t �-`-� �a t, 't`` ,� � � - `•: Ps Z �1 � `f� } ttt�{ { _ ==ti_ -�_ „� 1 S•_ � .-_ 's i.`F �`ts _ t� 5,1 '`kt`�� .�_-�i _ t '-- {d"-- s -�'� - �� - c � 4 - _ � -��,� � O - Y Packet Pg. 2305 J.2.f Cost Proposal Provide a detailed budget & cost proposal, inclusive of reimbursable expenses. The Proposer shall set forth a schedule for project completion which includes a work plan and scope of work for each phase of the project, clearly identifying the tasks to be completed, the amount of time to complete, and approach to work. The work plan should also include any necessary meetings with employees, commissioners, and the public. The Quote Sheet shall include a total, which shall be an all-inclusive fee to be paid to the proposer. 0 All costs to be paid to the Proposer shall be included. No additional costs or fees will be paid, including but not limited to travel costs, per diems, telephone charges, facsimile charges, and postage charges. In addition to the quote submitted for the Scope of Services outlined in this RFP, the Proposer may choose to suggest additional services and submit a quote for those services. Such additional services can be explained in the Quote Sheet. 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O o C m C a o u m Y o U C m o m m m a E `- O m o N E O C m o co O h C N m C C 7 Q O X V L OU _V V to Y m E > O to E +T+ Q h N O +m+ m (u +�+ E c E o _ ° E E � m o O m "_ o o E 3 c `m o f h IL m `o a m m v V m Y Y O m m C o 6 M N bA u V m c v N c F -6 mo v E a" Y a 0 0 o c V p T Q Y m o m O cclo ° c E O E o c o o ? o u o u u u E o o g -� o o m m 0 0 0 0 c v N o m om — Y v v O -o o � m N Y ¢ m °- °° 3 0 3 '� - m u o T v v o E m v c m — a o 0 o c o m v o o n o 3 a >' E ° ° O m o C cEo m o m " cEo N N w✓ U c m O ° = (uMo c a a) (0 o tw o v u s -o v E m (u o aa) m u oa (u -a o O a v m a a o o o on o o m Qo s a o c m U m a a a n. o a u Q m u _ a v u o _ > o m m m y m u m ° s v s o m s s s a s m o Q r -o r ¢ o n. ¢ -o . r I-- E r r V a c c c m m o Oo CvJ n m v Ln o O v v m ~ c u v v v v `T O u s m 1 o c$o ccp O o 0 3 � O o U'' co f0 "' m Ln s o N a M s o vm 'o N a b h 3 m N Y -o 5 E v v Y o o° E u m c � c G o o o m E o lu o u o N o po V ¢ V Y m c � T� `-' 'o 0 O � -o .Fu ¢ � xt o ¢ > � xt (u a O a -o T c a u c o c p (uco O ++ o o o U [2 m o 0 0 0 o a m - E Q m y E 2 V .� c » `m o - v '� v m m o .0 O Q m O o O Q O N O O � m C v u T Ln m m e _° m u m = m -° m u -° co m m G1 m m 5 m0 v m m m0 N 1J m o 7U L 0 N + o-> m n. -O t o +L+ Q V' h m n. -O h V V a N O a JQ u 'a v tm s m M M M M M M M M H Packet Pg. 2310 t I t l 10 CL N w -_ , "i- - ,x'� se��l1',-.:: ,Y y.,.,- �5���, �� -.5�. - ,ai "i �, A �" �'�ir•. 1�� ��'�Ss s-y. €: �t �=��? 1, �--_- � _ CUM r J.2.f Litigation In accordance with Section 2-347(h) of the Monroe County Code, please provide the following information: (1) A list of the person's or entity's shareholders with five (5) percent or more of the stock or, if a general partnership, a list of the general partners; or, if a limited liability company, a list of its members; or, if a solely owned proprietorship, names(s) of owner(s); c Erin L. Deady c (2) A list of the officers and directors of the entity; Erin L. Deady (3) The number of years the person or entity has been operating and, if different, the 0. number of years it has been providing the services, goods, or construction services called 2 for in the bid specifications (include a list of similar projects); 0 8.5: Erin L. Deady, P.A. has been operating since 08/28/2011 (4) The number of years the person or entity has operated under its present name and CL any prior names; 4- 0 8.5: Erin L. Deady, P.A. has been operating since 08/28/2011 2 (5) Answers to the following questions regarding claims and suits: N a. Has the person, principals, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, ever failed to complete work or provide the goods for which it has contracted? If yes, provide details; No. b. Are there any judgments, claims, arbitration proceeding or suits pending or LU outstanding against the person, principal of the entity, or entity, or any entity previously owned, operated or directed by any of its officers, directors, or general partners? If yes, provide details; No. 10 Packet Pg. 2312 J.2.f c. Has the person, principal of the entity, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, within the last five (5) years, been a party to any lawsuit, arbitration, or mediation with regard to a contract for services, goods or construction services similar to those requested in the specifications with private or public entities? If yes, provide details; No. y d. Has the person, principal of the entity, or any entity previously owned, operated or directed by any of its officers, owners, partners, major shareholders or directors, ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods or construction services? If yes, provide details; No. c e. Whether, within the last five (5) years, the owner, an officer, general partner, principal, controlling shareholder or major creditor of the person or entity was an 0. officer, director, general partner, principal, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for competitive solicitation; No. f. Customer references (minimum of three), including name, current address and current telephone number; 0 vo -- LU t�1 fi � �..;,�;E .�•����'y +�`.n".P�`�'��. �s I{\�,':� � `'� �•t � �= �, --�, t' •. .�s3 a�` _ � ','�t�t���y� T� � }, �L�?�s,. y_�;�� � rl' 'Y ', � i �j��;� � 'i 11' ;§ k. ��\ - "�:� s .�x �,__. � l,• �rY ,_:+`,`r �Sr -. =1i SS` „- {�S N ��f�1���� �F� �\ � ._X��� � �� �`�� ��,{` ��� kt��tt1)��•; ���5��"""�i�� 1 �� �� `_ '��t��?'���\ t�S� �5�� � � f��s _,��� �� � �} � e( g. Credit References (minimum of three), including name, current address and current telephone number; and "MAX MatwMAMI 10 Packet Pg. 2313 J.2.f S r y m h. Financial statements for the prior three years for the responding entity or for any 0 entity that is a subsidiary to the responding entity. Financial statements will be provided as requested under separate cover as 0 required in the RFP. 0 0 0. 0 0 0 CL 4- 0 0 LU N 0 107 Packet Pg. 2314 J.2.f ��1 �m a -.. �_,,,�r x4 �:t _ �fi,Y{�` r...� �-".�f€cC4� t - �l�k-"i�� �.cL ,,-.�} �1.`�s�.tr ����!����Y„€�� �"1�i '+`�,F1„} Try •�. ��'r,��' ,_ �'i� �i t Y 0. 0 CL " 0 t ti 0 �. C44 'S t uj - t _ �`r#F-_ �.`�'_ � �,+-="� t :,��t�tf ,fit ;•� � ��`, _ q} t � _ C'�,._ �t s }�t - _ �> sic.- --r -� ��_ -_ Packet Pg. 2315 • J.2.f i RESPONSE FORM `C RESPOND TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Purchasing Department GATO BUILDING,ROOM 2-213 y 1100 SIMONTON STREET KEY WEST,FLORIDA 33040 ❑I acknowledge receipt of Addenda No.(s) max: c I have included: • Response Form p� • Lobbying and Conflict of Interest Clause Er • Non-Collusion Affidavit [� • Drug Free Workplace Form C " • Public Entity Crime Statement • Monroe County occupational license and relevant tee: County occupational licenses are required to be obtained within ten days of award of the contract k • Local Preference Form(if applicable) ❑ I f; ©I have included a current copy of the following professional and occupational licenses: Al the applic ndividuaI(sole proprietor),please supply the following information: 0 APPLICANT ORGANIZATION: !�[ (Registered business name must appear exactly as it appears on www.sunbix.or .A Any applicant other than an individual(sole proprietor)must submit a printout of the"Detail by Entity Nante"screen from.Sunbix,and a copy of the most recent annual report filed with the Florida Department of State,Division of Corporations. CD Mailing Address: PL 33 � Fax: Date ` Telephone; - S El Signed: Witness: Erin Deady TZ, -}-�-� (Print Name)� (Print Name) (Title) ff STATE OF. [� d COUNTY OF:�C, nnr CS�L S bscribed and swo to(or affirmed)before me on -.-Z`� (date):by M—N L • (name of affiant). He/She is personally knoyM tQ me or has produced (type of identification)as identification 6LI ABE HBLfiQA! s MYCaMMlSS10N I¢0218221• .EliPlRES:SeptembOr 9;2022 p 4hru Not"P+iblkUndeiwrltals J Packet Pg. 2316 _I l LOBBYING AND CONFLICT OF INTEREST CLAUSE SWORN STATEMENT UNDER ORDINANCE NO. 010-I990 MONROE COUNTY, FLORIDA c ETHICS CLAUSE F (Companyy ...warrants that he/it has not employed,retained or otherwise had act on his/her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation0. of this provision the County may, in its discretion,terminate this Agreement without liability and may also,in its discretion,deduct from the Agreement or purchase price, or otherwise recover,the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee." CL s (Signature) c c ! Date: STATE OF: r N COUNTY OF: Subscribed and swam to (or affirmed)before me on i' (date)by ac�, 4::�4 (name of affiant). He/She is �� t personally known to me or has produced (type of identification)as identification +�� +�r ata��n' ._ NOTARY PUBLIC += �'COMM!SSfMi#93216;2�. My Commission Expires: - `' FJ(Pl�; S:SePW b®r 9, Cz2 8 tM '11iru Notary f aht r; }ertr,ic a Oil R Packet Pg. 2317 I J.2.f c NON-COLLUSION AFFtDAVIT of fhe County off according to law on nay oath, and under penal?y'—(y1"perjury, depose and say that l. l arm of the firm of t . the bidder making the Proposal for the, pro'ec described in the Bequest for Proposals for l i and that 1 executed the said 0. proposal with full authority to do so; f,6 e 2.. The Prices in this bid have been arrived at independently without collusion,. consultation,conrn7unication or agreement for the purpose of restricting competition, as to any matter relating to such.Prices with any other bidder or with any competitor; . Unless otherwise required by lain,the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by CL the bidder priori to bid opening, directly or indirectly, to any other bidder or to any competitor; and e . No attempt has been made or will be made by the bidder to induce any other Person, 0. partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; �-- .. The staternents contained in this affidavit are true and correct, and made with full CD knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. (Signature) Y bate: STATE OF. COUNTY OF: Subscribed and sworn to (or aft"n-ined) before me on r narne of affiant He/She is personally known to {date}l��y ( �• personally nee or has produced — (t' e f identif-cation) as identification. MY COMMISSION#GG 216227 EVIRES. W s,2 h[CtT AIRY Pl J l LIC r 5�¢ �Tbti a Packet Pg. 2318 y �B I Mv Crsmmk�,inn Fxtaires: . ......... ........ .. DRUG-FREE WORKPLACE FORM - - J.2.f The undersigned vendor in accordance with Florida Statute.287.087 hereby certifies that: (Name of Business) 1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing,possession, or use of a controlled substance is prohibited in the workplace and y specifying the actions that will be taken against employees for violations of such prohibition. 2. Informs employees about the dangers of drug abuse in the workplace, the business'policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. - 3. Gives each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection(1). 4. hi the statement specified in subsection (1), notifies the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or E plea of guilty or nolo contenderre to, any violation of Chapter 893 (Florida Statutes) or of 0. any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five(5)days after such conviction. 5.. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Makes a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement,I certify that this firm complies fully with the above requirements. 0 (Signature) N Date: _ ) `� 7_ CD STATE OF: ---- COUNTY OF: k( Subscribed and sworn to(or affirmed)before me on 2 (date)by LEI I (name of affiant), He/She is personally known to me or has produced (type of identification)as identification. ELI7ABETH BLOOM = ; My COMMISSION#GG 246M, NOTARY P S C � ,EXPiRft Sepbr obo 9,2022 ''••.�. g � My Commission Expires: °I � "t Packet Pg. 2319 J.2.f PUBLIC ENTITY CRIME STATEMENT ' 1. "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a Consultant,supplier,subConsultant,or CONSULTANT under a contract with any public entity, and may not transact business with any public entity in c excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY � TWO for a period of 36 months from the date of being placed on the convicted vendor list." I have read the above and state that neither ep ►-c. (Proposer's name)nor any Affiliate has been placed on the convicted vendor list within the lagi 36 months. 01 (Signature) Date: STATE OF: ( X a COUNTY OF: h_ G1- c! -- Subscribed and sworn to (or affirmed)before me on [ 1 76 date b L- ( } y (name of of iant). He/She is personally known to me 0 or has produced L_ DL— (type of identification) as identification. # " KIYABIE:TH eLaoM G- _.; Mr COMMISSION#GG 218227. 3 NOTARY PUBLIC WIRM September 9.2022 My Commission Expires: 5 � z2.... Packet Pg. 2320 J.2.f Corporation Annual Report 2020 FLORIDA PROFIT CORPORATION ANNUAL REPORT FILED DOCUMENT#P11000076404 Jun 19, 2020 Entity Name: ERIN L, DEADY, P.A. Secretary of State 0500 4311 CC Current Principal Place of Business: 54 112 SE fTH AVENUE DELRAY BEACH, FL 33433 O O Current Mailing Address: 54 112 SE 6TH AVENUE DELRAY BEACH, FL 33483 US O FEI Number: 45-3108752 Certificate of Status Desired: No Name and Address of Current Registered Agent: DEADY,ERIN LMS O 620 WEST RLCXH'AM STREET ¢ LANTANA,FL 33462 US O !v The.above romed ento subm&this s€atednent for the purpose of changmg its registered office or registered agent,or both,in the State ofFlor.da. O, O SIGNATURE: 0) Electronic Signature of Registered Agent Date � Off icerlairector Detail ; Title P Nance DEADY,ERIN Lfv9S O Address 54 112 SE 6TH AVENUE City-State-Zip DELRAY BEACH FL 33483 CL O O N CD h h I hereby—t4€Prat the iarormaiian inductor!orr this re,-n cr supplemetztaf report is true—d accurate and that my e ecfrcmlo,sipnature sh ati.Rave the same legal effect as rf—aa node, oath.Char f am an oi9—r or daec[or of[he ccrporatton or tthe receiver or trustee empowered m th. report as required dy Chapter 607,Fbnda Stralutes_and tt4af rrty--appears .have,ar or an at+actrment widh a,tJ other;ik: empowered. SIGNATURE:ERIN L. DEADY PRESIDENT 06/19,/2020 Electronic Signature of Signing Offucer0irector Detail Date O !v U 11 Packet Pg. 2321 J.2.f Business 'Fax Receipt 7P6t2023 Tax Detail A,N K L, A ^I' Anne hl.,'armor, k - L €..s4tuaonal Tj,,Cbh�cCr r �,h°a QpNgv[IgtjT KtAk TAX CGa4,F1'10H Serving Palm Be h County oumry c.O.Bo,3 5 ' W -st aalm Beam,FL 34D2-325;. Qy �P�`�t3 Fft°ie> �. € C I~P k Ut .fie„^ LBTR Number Tar Type s[-�uu � 201246096 Business Tax Active � Mailing Addiress: Location Address: 0. ERIN L DEADY PA, B 54 112 SE 6TH AVE @ 54 1T2 BE 6TH AVE DELRAY BEACH , FL 33483 > DELRAaY BEACH EL,334£3 0 ELj,-a n-F, I1 ame ERIN L DEADY PA 1 3., ye-w ?020 EI t: Name: ERIN L DEADY PAS License Number: 01246096 PI€one IN!u m,1,er 561-586-7116, 954-593-5102. Lit Skah-js Active CL NP'Oa Bles-'nF- 09/20/2011 c-rtre cat ; BLjs;n s s Ty1)e: LAW FIRM (56-00-8 ft, 3 s r ,l; 07/16/2014 N,Inithe of bin a. I NA[C S, 56-00E8 Memo: W Bill N.jLt3E`er CF ,e Ceaip _ Bill e TF:" Pen aftV/'Fee infer-_t.... TotaiI Due CD 840144327 9�30/22019 2020 $0.00 $0.00 $0 U'Ch 50.00 Total Due: $0.00 $0.0,0 $0.00, $0.00 � r�. EI:P ,Leal- Bile Recinipr" Lin. Irar Amo,int Paid Las Paid . .Paid By � 2020 B401443-27 B19 553561 S33„00 7/10/2019 `ERIN L DEADY PA () 11 Packet Pg. 2322 J.2.f Sunbiz Corporation L. ._. ................. .... )f[f f sg r k tk I r:;3'.. r7" f 4r t C ie:M'n Deaclv .F+ No Events No Name.Wi is Detail by Entity Name Pori 1a Profi9 Copporation ER'N L. DEADY Pis, Document Number P110000764Q4Date Filed W2,912011 Effective Date State EL Status ACTIVE CL Delray Beach FL 53A 54 1,f2 5E Bin Avon tre Delray Beach FI 3348 cv C harijed 05'0112018 CD cv 2,0 10: i i'L Q, HAM FEET — LA,N T NA FL 3346 Oft :rt fr !t, r tali Marne ii.Adelms,a Title P 4 V2 SE bath Avenup Delray Beach FL 33A3 11 Packet Pg. 2323 J.2.f Business License Public License Information Renew r,'renewlicense html?0WASF' CSRFTt3KEN=7QY8 CAW2 OVHt lW]K-9AUIJ 4LQU 75U2- URTC&licenseYear20&IicenseNumbef 00663197. License Plumber: 20 4GQ63197 Location ID: 000096530 Business Control: 0148788 0 Fussiness Information Business Name: ERIN L DEADY P.,4 Business Address: 64 SE 6TH AVE DELRAY BEACH FL 33463 Mailing Address: 64 SE 6TH AVE DELRAY BEACH FL 33483 Owner Name: ERIN L DEADY PA Date Opened: 02/01120'18 0 Business Phone: (561)349 3625 Contractor Flag: Federal Tax ID: 4-5310752 Type of Ownership: E 0. Status: Active Fussiness Officers � 0 Address Email Name Title Address 1 2 CIity,State,Zip Phone ID DEADY REGISTERED 6217 WEST LAKE'WORTH FL 954-593- CL � ERIN LNIS AGENT BLO HAM ST 33462 5102 Showing ,I to 1 of 1 entries License Irsfdrrnatlell Classification: 339-HROFESSIIONAL-4TTORNEY?LAVU1 YE S CD License,Status,Date: FIRST RENEWAL MAILED,D&G212020 Application Issue Crate: r171f6r'2019,07MOY2619 License Valid Thru Crate: 0913u12020 Additional Requirements hrtp5=,'delr-egoeaspgo.com?Cii--k2 owOL-'9.icensede!ail..html'OV7 ASP_CSRF7OK;'chJ=7CYI3C.C.',N2O%,'h-0-1,VOK-gA..UU4Lr-,U l-,U2--JRT •&century •!.+? fv T&2a2G•. Ckk2Gcu Susi,ess Licenses-License Infonnatian Cade ' Description Document Number 'll Expiration Date 3� Showing 1 to 1 of 1 entries Packet Pg. 2324 J.2.f Florida BAR License ErIn, Lee Deady Mu'w""vol €ol,G uji �,i ,xr r ,v 0 4 z+ C8 .'l �fl�,S3iti t � Die--rim"eta s,�P�, 0 r'fl; 2 A 0 10„"s,"em Pj;vwv CL 0 0 N CV R- U) ��^ fir;}o'J C ,Y S, LU 11 Packet Pg. 2325 J.2.f American ca r r ers Association Profile Status. I ri�i»`�1 t Primary !ptev, Ire: 0 Membeirship Expires; �r t8 I iMembershipExpire; ., ti._ d E g 0 0 AICP Stark Date: I_,2' C$ "1'28, AICP Paid Through Date CL -20 0 0 N CD 0 11 Packet Pg. 2326 J.2.f MWBE Certification office of Stjppfiell� �.e� .a.a3ae. at;u r c •,�a� � U Fria L. Deady, PA Frofle Comi-nod'Ety Codes Name, E E o L. Deady, F Shortname: Eh.n L. Deady, P Business Designation: 0 corporation Contact, ct, Ern Deady Address,, CL 541°(2 SE Fj M Ave County,., Falb Beach Phone: Fax, cv Emai k CD cv erin@de3�d,.,jf,a,vr.com r�. Designations 120 Packet Pg. 2327