Item L1 � L.1
� � �, BOARD OF COUNTY COMMISSIONERS
County of Monroe � ��r�i
�r � s�� Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
August 19, 2020
Agenda Item Number: L.1
Agenda Item Summary #7194
BULK ITEM: Yes DEPARTMENT: Sheriffs Office
TIME APPROXIMATE: STAFF CONTACT: Patrick McCullah (305) 292-7020
N/A
AGENDA ITEM WORDING: Approval of First Amendment to Contract for Local Police
Services with the Village of Islamorada, The Monroe County Sheriffs Office and the BOCC.
ITEM BACKGROUND: Contract for Local Police Services
PREVIOUS RELEVANT BOCC ACTION: The BOCC approved a(5)year contract for local
police services and the price revisions for the contract in the past.
CONTRACT/AGREEMENT CHANGES:
Changes made to reflect current staffing and pricing
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
First Amendment 2020-2021
FINANCIAL IMPACT:
Effective Date: 10/1/20
Expiration Date: 9/30/21
Total Dollar Value of Contract: $2,167,766.00
Total Cost to County: 0
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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Revenue Producing: Yes If yes, amount: $2,167,766.00
Grant:
County Match:
Insurance Required:
Additional Details:
08/19/20 149-68610 - SHERIFF - ISLAMORADA $2,167,766.00
REVIEWED BY:
Pedro Mercado Completed 08/03/2020 1:56 PM
Purchasing Completed 08/03/2020 2:52 PM
Budget and Finance Completed 08/03/2020 4:01 PM
Maria Slavik Completed 08/04/2020 4:17 PM
Kathy Peters Completed 08/04/2020 4:22 PM
Board of County Commissioners Pending 08/19/2020 9:00 AM
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FIRST AMENDMENT TO CONTRACT FOR LOCAL POLICE SERVICES
This First Amendment to Contract for Local Police Services between Islamorada,Village
of Islands, Monroe County Sheriff's Office and Monroe County is made and entered into as of
the date last written below by and between Islamorada, Village of Islands, Florida, a municipal
corporation of the State of Florida(the"Village"), Monroe County Sheriff's Office ("MCSO"), a
subdivision of the State of Florida, and Monroe County, a political subdivision of the State of
Florida("County").
WITNESSETH
WHEREAS,in August 2019 the Village entered into a five year Contract for the provision o
of Local Police Services with MCSO and County (the"Contract"), a copy of which is attached as
Exhibit"1," and o
WHEREAS, pursuant to Section 21.1 of the Contract, compensation for Local Police
Services for each fiscal year shall be set by amendment to the Contract, and
WHEREAS,the Village desires to amend the Contract to set the compensation for Fiscal
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Year 2020-2021 (the"First Amendment'
NOW THEREFORE, in consideration of the mutual covenants set forth in this First
Amendment,the parties agree as follows:
Section 1. Amendment to Agreement. Section 18 of the Contract is amended to read as
follows: e
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18. COMPENSATION. cv
18.1 islamer-ad The Village agrees to pay the sum of$2,'66,n"'.00 Two
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Million Ofte 14undr-ed Six4y Six Thousand Nine Rundred Fei4y Seven
des)Two Million One Hundred Sixty-seven Thousand Seven Hundred
Sixth-six and no/100 Dollars ($2,167.766.00) for services equipment and
supplies provided during the second year of this Contract(10/'�9-
9/3n�v 10/1/2020-9/30/2021). This sum is referred to as the"Contract
Price." m
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Islamorada,Village of Islands,First Amendment to Contract
For Local Police Services
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18.2 An analysis of the cost is provided on Exhibit"A-20W2020" attached
hereto. Care has been taken to include in Exhibit"A-204-92020"all
personnel cost and every item of equipment and supply necessary to
provide services called for in this Contract, including those provided under
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Section 5 herein. However, any cost item not listed on Exhibit"A-
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204-92020"or provided at no cost pursuant to Section 5 of this Contract 0)
will be itemized and billed separately to Islamer-ada the Village.
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18.3 islamer-ada The Villaae shall include the total cost shown on Exhibit"A-
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241-92020"in the islamer-ad Villate's municipal budget for fiscal year
2019 020 2020-2021 and make timely provision to secure the funds
necessary to fund the Contract. 1slamer-ada The Village will pay 2/12tns of y
the total contract price to the Monroe County Clerk of Court no later than
Oeteber-26 October 24, 2020 and thereafter islamerad the Village
will pay 1/121'of the total contract price on or before the first day of each
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succeeding month until the total contract price is paid.
Section 2. Second Year Payment Terms. Exhibit "A-2019" of the Contract is replaced �
in its entirety with Exhibit"A-2020"dated May 22,2020, attached. All references to Exhibit"A"
in the Contract shall be from October 1, 2020 forward and refer to the replacement Exhibit "A- N
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2020."
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Section 3. No Further Modifications. All other provisions of the Contract, other than as
specifically address herein, shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have accepted,made and executed this First
Amendment upon the terms and conditions above stated on the day and year last below written.
SIGNATURE PAGE FOLLOWS
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Islamorada,Village of Islands,First Amendment to Contract
For Local Police Services
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VILLAGE:
By
Mike Forster, Mayor
Date:
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Attest:
By: ,X r 4 w .._... CL
'Kelly Tpth, Village Clerk
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Date:
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Approved as to form and legal sufficiency for the `V
use and benefit of Islamorada, Village of Islands:
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By:
y ,Vge AttoeyRogetVan m
Date: r
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MONROE :' UNTY SHERIFF'S FFICE: W
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By:
Richard A. Ramsay, Sheriff c�
Date.
Monroe County Sheriff's Office m
Approved as to form
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By:
atrick McCullah, General Counsel
Date:_. w._..
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Islamorada,Village of Islands,First Amendment to Contract
For Local Police Services
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BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY,FLORIDA:
By:,
Heather Carruthers,Mayor
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Date:
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Attest: Kevin Madock, CPA, Clerk of Court
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By:
Deputy Clerk
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Date:
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MONROE COUNTY ATTORNEY m
APPROVED AS TO FORM
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Bob Shillinger, County Attorney
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Date:
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Islamorada,Village of Islands,First Amendment to Contract
For Local Police Services
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EXHIBIT
CONTRACT FOR LOCAL POLICE SERVICES
Betwom
MONROE COUNTY SHERIFF'S OFFICE
And
ISLAMORADA,VILLAGE OF ISLANDS
FY 2019.2024
1.1 This is an agreement between Islamorada, Village of Islands ("the
"Vfllage`�a Florida municipality,the Monroe County Sheriff a Office
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("MCS(n a subdivision of the State of Florida,and Monroe County a
political subdivision of the State of Florida ("County-). Ile parties
have herein agreed that the Village will pwdnse, and MCSO will
provide,local law enforcement services to blamomda in addition to the E
regional police sccvices provided to the residents of the unincorporated v,
areas of Monroe County. The County as fiscal authority shall provide
the appimpriate budget allocation for the MCSO and receive payments CD
from the Village. This Contract states the berms of the agreement
between the parties.
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2. Pardes/Niodw-
2.1 The parties to this Contact are County the Village and MCSO.Any and
all commzmications required to he provided shall be directed to the
parties as follows:
Islanrom*Village of islands
Seth Lawless --
Villi rite Maaseer
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86800 Overseas highway '
Islamorada,Florida 33036 `CD
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Telephone:(305)664-6460
Facsimile: (305)664-6464
Monroe County Sheriffs Office
Richard A.Ramsay
5525 College Road
Key West,Florida 33040
Telephone(305)292-7001
Facsimile. (305)292-7070
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Monroe County
County Administrator Roman Gastesi
1100 Simonton Street
Key West,Florida 33040
(305)292-4441
(305)292-4544
3. Tartar.
3.1 The term of this Contract is for a period of five(5)years,beginning on
October 1,2019 and ending September 30,2024.
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4. Termination and Remedies.
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4.1 In the event that either party breaches a material term or condition of
this Contract,the party in breach,upon receipt of a written request from
the non-breaching party, shall remedy the breach within 30 days of CIq
receipt of the request. If the breach is not cured within the specified 04
time period, the non-breaching patty may utilize the remedies of
declaratory judgment, specific performance, mandamus or injunctive cV
relief to compel the breaching party to remedy the breach. c
4.2 Either party may terminate this Contract at any time by giving written
notice of at least one(1)year prior to the effective date of termination.
In the event that this Contract is terminated for convenience,
compensation shall remain at the agreed upon amount provided herein.
Should the termination period extend into a new fiscal year, the terms
of compensation shall be made in accordance with Section 21.1.
4.3 The parties reserve all available remedies afforded by law to enforce
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any term of condition of this Contract. The parties shall submit to the CD
dispute resolution procedures of Chapter 164,Florida Statutes,prior to CD
the filing of any legal proceeding. `CD
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S. Scooe of Purchased Services.
5.1 MCSO shall provide professional police road patrol services throughout
(the"Services")Village.Services shall be provided by a contingent(the
islamorada District)consisting of
One(1)Captain who serves as Village Police Chief;
One(1)Lieutenant;
Four(4)sergeants;
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Ten (10) contract deputies, who shall serve as road patrol officers,
marine officers and general case detectives;and
Additionally, MCSO shall provide, at no cost to the Village, two (2)
regionally funded road patrol deputies with regional responsibilities.
5.2 Road patrol services shall be provided 24-hours per day on every day of
the term of the Contract. The Islamorada District Captain, in close
cooperation with the Village Manager (the "Manager,") shall plan
schedules for the Islamorada District. The Captain will provide the
Manage with the planned schedule and monthly reports containing the W
names, hours worked by every member of the Islamorada District as 2
well as a general activity breakdown of incidents and activity occurring C 0L
in Islamorada during the reporting period.
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5.3 The staffing plan for this Contract is designed to utilize the props
number of officers to maintain shift coverage considering planned and y
unplanned absences due to injury, illness,vacation,training and family
medical leave. The staffing schedule shall be determined by the CD
Manager in coordination with the Islamorada District Captain. The
Captain shall make all reasonable efforts to coordinate training, sick
leave, annual leave and administrative leave, to provide optimum
services to Islamorada. If,despite these efforts,a shift remains unfilled
or falls below minimal staffing levels, the Captain shall notify the
Manager.The Manager may choose to fill any vacant position by either
of the following methods:
a. Request that an officer from inside the blamorada District be
assigned to work on an overtime basis. In this case,the Village W
shall pay officer's tour of duty.
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b. Request that an officer from outside the Islamorada District be
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hired to work on a special detail. In this case, the Village shall CD
pay the prevailing special detail rate under the same terms and
conditions as special details are offered to the public
5.4 Canine Unit At anytime during this Contract,the Village may elect to
have canine unit in order to enhance the services provided herein. To
this end,the Manager,through the District Captain,may authorize the
use of a canine unit,with the actual costs to be borne by the Village and
the Village shall reimburse MCSO should the canine unit costs exceed
the budgeted amounts specified in this Contract.
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6. Overtime/Off Dui Details.
6.1 In addition,the parties recognize that a law enforcement agency requires
flexibility in order to meet its obligations to the public.The Village hosts
several special events each year for which supplemental law
enforcement personnel are needed, as well as other instances when the
Village may wish to enhance services to address a particular issue or to
provide adequate patrol staffing levels. To this end, the Manager,
through the District Captain, may authorize the use of paid overtime
hours based on actual personnel costs to provide for this enhancement
of service.The cost of these overtime hours will be bome by the Village 0)
and the Village shall reimburse MCSO should the overtime hours .
exceed the normally budgeted overtime figure specified in this Contract. CL
6.2 Nothing in this Contract shall require MCSO to take any action contrary
to any collective bargaining agreement to which MCSO is a party, to
the collective bargaining rights of any MCSO employee, or federal, y
state,or local employment or civil rights law.
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6.3 The Captain or his designee shall attend the Manager's weekly staff
meetings and such other meetings as the Manager shall reasonably
request,e.g.those of the Village Council.
7. Additional Services. E
7.1 MCSO shall provide such professional police services which shall
encompass all those duties and functions of the type coming within the
jurisdiction of, and customarily rendered by municipal police
departments and the Office of the Sheriff of Monroe County, in W
accordance with the Charter of Islamorada,Village of Islands and with
Florida Statutes.MCSO shall also provide the following services to the
Village at no additional charge or expense,on the same basis as they are
provided to all residents of Monroe County who pay County-wide taxes
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for these services.
a. Aviation/Air trauma transport
b. Mobile Command Post
C. Bailiffs and other court personnel
d. Bomb squad
e. Civil process services -
f. Crime scene investigative/processing services
g. Crime Analyst services
h. Dive team services
L Finance services
j. Hostage negotiation services
k. Human resources services
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technology1. information
in. Internal investigations
11. Juvenile offender diversion services
® Major crimes detectives and investigative services, including
regional,homicide, arson, sexual crimes, child abuse and neglect
narcotics and coordination of
other statewide and national
investigations and all .investigationsc
p- Neighborhood and business Crime Watch services
q- Police cavailable)
Policer. 1 services
S. Police legal advisor
t. Prisoner detention and transport CL
IL Property and evidence processing and storage
V. Public Information Officer services
W. Records and data entry ffinctions for all MCSO records,
including 'c
SchoolX. Resource Officers and DARE instructors
Y. SWAT team services
Z. Traffic enforcement
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as. Training
bb. Field Force Unit
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Assignment
Village8.1 MCSO recognizes the desire of the
residentsbe composed of officers who are well acquainted with the Village and
its
rapport and long-term relationships. The Village recognizes the W
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transfer and cum advancement�and to maintain order and discipline.
endeavorMCSO shall to establish and maintain a stable contingent of
officers in the Islamorada District.
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8.2 The Village Manager
shall play an integral
officers for assignment to and promotion within the Islamorada DistricL
The Manager shall be afforded the opportunity to review personnel
records, training records and disciplinary records
assigned to or requesting assignment to the Islamora&District and shall
be a member of their selection and promotional boards. U-
8.3
positions in the Islamorada District staffed ancl, when a vacancy does
possibleocm, will seek to fill that vacancy as expeditiously as in
compliance ,
practices,procedures and as wellcomplying `
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bargaining agreements applicable to said positions,provided that such
vacancy shall be filled within 60 days.
9. Procedure for Seleedon of District Caotain and Lieutenant.
9.1 Should the need arise for the selection of a District Captain or
Lieutenant,the selection procedure is as follows: c
a. The Village Manager and MCSO shall jointly evaluate all
preliminary candidates for consideration for District Captain
and Lieutenant. In keeping with the terms outlined in
Section 9.1 herein, the Village Manager shall have the
opportunity to participate in the process whereby MCSO
determines the list of qualified applicants from which the
Sheriff shall make his selection for District Captain and
Lieutenant in consultation with the Village Manger.
b. MCSO shall present to the Manager a list of at least three and no
more than, five qualified applicants who, in accordance with CD
MCSO policy,are qualified to serve in the desired capacity.The
names of these officers, together with their personnel files,
training records,and disciplinary records will be provided to the
Manager for review. The personnel files of any MCSO officer
shall be made available upon request for review by the Manager.
C. The Manager may interview each candidate, separately or
together. Each candidate must be given comparable
opportunities for interviews and presentations.
d. MCSO shall appoint the candidate selected by the Sheriff, in
consultation with the Village Manger, to fill the vacancy in CD
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compliance with MCSO promotional policy. CD
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10. Comlainta Res gLftme Officers,
10.1 MCSO is committed to maintaining a high standard of conduct and
professionalism for its officers. Complaints regarding officers shall be
promptly and thoroughly investigated by MCSO. Elected officials and
employees of Islamorada shall not undertake investigations of any
MCSO personnel. Any complaint against an officer in the Islamorada
District must be directed to the Captain. The Captain shall inform the
Manager of the nature of the complaint, advise the Manager of action
taken and provide a written report of the investigation and resolution of
' the matter upon completion. If the complaint concerns the Captain,the
Manager may take the matter directly to the Undersheriff.
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ll. Res nsibiili for Ultimate Control.
11.1 The Village understands,acknowledges and agrees that MCSO must,at
all times,have and maintain the sole responsibility for, and control of
all services hereunder, including without limitation, the establishment
of standards of performance and conduct,hiring,promotion,discipline
and termination, labor relations, as well as all other matters necessary c
or incidental to the performance of such services.
11.2 Consistent with the Islamomda Charter,no elected official or employee
of Islamorada may direct the actions of any officers of the Islamorada
District. Direction from Islamorada to members of the Islamorada -
District shall be given by and through the Manager to and trough the c
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District Captain in accordance with the terms of the Contract.
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12. MCSO Resggndbffi es.
12.1 MCSO shall work together with Islamorada to direct police services to
meet the expressed needs of the residents of Islamorada. The Captain CD
shall meet•with the Manager frequently to learn of community concerns
and shall work closely with the Manager to devise plans and methods
best suited to respond to those concerns.The Captain shall be a member
of the Manager's Senior Management Team.
13. Officers not E oloees or Agents of Islamorada Village of Islands.
13.1 All officers and other personnel employed by MCSO to perform
services under this Contract are and shall remain in the sole employment
of MCSO and no sucb person shall be considered in the employ of W
Islamorada for the purpose of any pension, insurance, civil service,
workers' compensation pay or other benefit. MCSO officers are not
agents or employees of Islamorada, and will not have the authority to
enter into agreements or make policy on behalf of Islamorada
Accordingly,the Village shall not be called upon to assume or share any
liability or direct payment of any salaries, wages, contribution to
pension funds,insurance premiums or payments,workers compensation
benefits under Chapter 440, Florida Statute, or any other amenities of
employment to any Monroe County personnel performing services,
duties and responsibilities pursuant to this Contract.
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14. Enforcement of Mnni deal Ordinanees.
14.1 Islamorada does hereby vest in each sworn officer of MCSO who,from
time to time,may be assigned to the Islamorada District of MCSO,to
the extent allowed by law, the police powers of Islamorada which are
necessary to innplement and carry forth the services, duties and
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responsibilities imposed upon MCSO hereby, for the sole and limited
purpose of giving official and lawful status and validity to the
performance thereof by such sworn officers. Each sworn officer of
MCSO so empowered hereby and engaged in the performance of the
services,duties and responsibilities described and contemplated herein
shall be deemed to be a sworn officer of Islamorada while performing
such services, duties and responsibilities which constitute municipal
functions and are within the scope of this Contract. Accordingly, such
sworn officers of MCSO are hereby vested with the power to enforce
the ordinances of Islamorada,to make arrest incident to the enforcement
thereof and to do such other things and perform such other acts as a )
necessary with respect thereto:
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14.2 Islamorada agrees to provide the Captain,the Undersheriff and MCSO
General Counsel the text of proposed ordinances in time sufficient for
review and discussion with the Manager. MCSO will provide the c
Manager advice from a practical law enforcement perspective y
concerning any proposed criminal ordinance and whether MCSO can
enforce the ordinance prior to the Village's adoption of the draft
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regulations.
15. Legal Claims,Notices of Salt and Lawsuits.
15.1 The parties shall provide each other with complete and prompt
notification of any legal claim, notice of suit, or lawsuit that involves
the provision of services hereunder, and shall cooperate in the mutual
defense of any such claim.
16. Uniforms and Mar ' of Patrol Vehicles and Vessels.
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16.1 MCSO shall ensure that every member of the Islamorada District is
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provided with a fully equipped marked patrol vehicle, as well as
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uniforms.Personnel assigned to Islamorada shall be provided uniforms
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consistent with those uniforms issued to other MCSO uniform personnel
including specialty uniforms for marine and bicycle patrol with the
following exception. In lieu of the standard MCSO deputy patch,
officers assigned to the Islamorada District will wear a patch on the left
shoulder depicting the Islamorada, Village of Islands Official Village
Seal.
17. Records/Ins on/Andit '®
17.1 MCSO shall keep records with respect to the expenditure of funds paid
by the Village and the services provided to the Village under this
Contract. All of these records shall be retained by MCSO for a
minimum of five(5)years fiom the date of termination or expiration of
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this Contract.MCSO shall maintain accounting records on expenditures
under this Contract in accordance with generally accepted accounting
standards,generally accepted government accounting standards,MCSO
policies and procedures, state retention schedules and other applicable
standards.
17.2 The Village Manager,or his or her designee,may inspect and audit the
records upon reasonable notice to MCSO. Reasonable notice should ca
include a written request no less than seven worldng days prior to the
intended site visit and the identification of the specific records to be
inspected.
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17.3 MCSO shall provide access to the Village Manager or his, or her, .09
designee to the records during regular business hours. MCSO agrees to c
provide the assistance, as may be necessary,to facilitate the inspection
or audit by the Village to ensure compliance with applicable accounting
and financial standards. c
18. Compensation. y
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18.1 Islamorada agrees to pay the sacs of$2,166,947.00 Two Million One cv
Hundred Sixty Six Thousand Nine Hundred Forty Seven dollars) for
services,equipment and supplies provided during the fast year of this
Contract (10/l/2019-9/30/2020). This sum is referred to as the c
"Contract Price."
19.2 An analysis of the cost is provided on Exhibit"A-2019"attached hereto.
Care has been taken to include in Exhibit"A-2019" all personnel cost E
and every item of equipment and supply necessary to provide services
called for in this Contract, including those provided under Section 5 e
herein. However, any cost item not listed on Exhibit "A-2019" or .-.
provided at no cost pursuant to Section 5 of this Contract will be
itemized and billed separately to Islamorada. CD
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18.3 Islamorada shall include the total cost shown on Exhibit"A-2019" in CD
the Islamorada municipal budget for fiscal year 2019-2020 and make
timely provision to secure the funds necessary to fund the Contract. E
Islamorada will pay 2 /12 of the total contract price to the Monroe
County Clerk of Court no later than October 26, 2019 and thereafter
Islamorada will pay 1/12 of the total contract price on or before the first
day of each succeeding month until the total contract price is paid.
18.4 MCSO will provide a fully marked and properly equipped police vehicle
for each member of the Islamorada District. Islamorada will pay all
monthly vehicle lease costs to MCSO and will pay for fuel,maintenance
and other operating costs actually incurred by the County on the
Village's behalf,as outlined in this Contract.
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18.5 Vehicles currently assigned to the Village by the Sheriffs Office shall
be amortized over a five-year replacement cycle. At the end of each
replacement cycle, the Village shall have the option, in its sole
discretion,to take title to the vehicles.
18.6 The Village shall have the right to participate in MCSO's periodic
vehicle fleet review in connection with any vehicles to be acquired or
replaced for use within the Islamorada District, in order to select the
type of vehicles to be used,including the use of patrol cruisers,SUVs,
hybrids,etc.,in accordance with MCSO vehicle specifications.
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18.7 At the sole discretion of the Village,the Village may elect to purchase 9
vehicles directly using MCSO vehicles specifications, as they may C 0L
change from time-to-time. If the Village so elects to purchase the
vehicles, the Village will notify MCSO in order for MCSO and the
Village to coordinate the transition of the existing vehicles with the
Village for the following fiscal year. If the Village elects to directly y
purchase these vehicles, the title for these vehicles purchased by the
Village will be subsequently transferred to MCSO for the sum of one CD
dollar for each and for the duration of the Contract. The Village will
pay for any fuel, maintenance and other operating costs actually
incurred by the County on the Village's behalf, as outlined in this
Contract. After expiration or termination of the Contract,and if there is
no renewal of the Contract,MCSO agrees to transfer title to all vehicles
originally purchased with Village funds back to the Village for the sum
of one dollar for each and provide the Village with copies of all current
maintenance records. The sale of these vehicles back to the Village will
be phased in during the transition period as provided in Article 25.
MCSO will continue to own,operate and maintain possession of any of W
these vehicles during the transition period when necessary to supply T-
patrol officers with vehicles in order to maintain services pursuant to CD
this Contract. In the event that a vehicle that was originally purchased
with Village fiords and subsequently titled to MCSO is damaged beyond CD
repair or "totaled" according to MCSO criteria, such vehicle will be
replaced with a vehicle from the existing fleet that is similar in terms of
make,model,age,mileage,and condition. Furthermore,these vehicles
that were originally purchased with Village funds and subsequently
titled to MCSO will be retired according to MCSO policies. The Village
will be responsible for replacing these vehicles as they are retired.
MCSO will notify the Village of the number of vehicles anticipated for
retirement. Retired vehicles will be transferred back to the Village for
the sum of one dollar for each vehicle.
19. Cost Re its and Cost/Contract Price O buns.
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19.1 MCSO shall provide Islamorada monthly financial reports including
ADP payroll reports detailing all cost incurred by MCSO to provide
services under this Contract.
19.2 If incurred costs equal ninety-five per cent(95%)of the total cost recited
in this Contract,then.
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a. MCSO may stop providing any of the services in order not to W
exceed the contract price or Islamorada may issue a written .
commitment to MCSO to pay for continuation of services as W
agreed to by Islamorada and MCSO. W
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20. Year End Rcconctliation. CL
20.1 At the end of each fiscal year,incurred costs shall be reconciled with
total payments made by Edamorada. MCSO external auditors will
determine the final balance. If incurred costs exceed total payments, y
Islamorada will reimburse MCSO for the excess cost If total payments
exceed mowed costs,MCSO shall reimburse Islamorada for the excess CD
payment amount. This reconciliation shall include both MCSO and
County cost portions of the annual budget.
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21. Future Year Pflcina.
21.1 Islamorada and MCSO shall negotiate payment for the second, third,
fourth and fifth years of the Tenn of this Contract in time sufficient for
preparation of budgets and tax rolls. When agreement is reached, the
Manager shall prepare a memorandum stating the new terms and
acknowledging Islamorada's acceptance of them.An amendment of this W
Contract signed by the parties shall be sufficient to amend the financial T-
terms ofthis Contract,subject to all required approvals by the governing CD
bodies of the parties to this Contract.
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21.2 If the parties are unable to agree on payments for future years on a
timely basis, this Contract will terminate on September 30m of the
current Contract year by written notice.
22. Traffic Fines and Forfeitures.
22.1 The parties acknowledge the Village's entitlement to fines and
forfeitures pursuant to Florida Statutes§318.21,as amended from time
to time.
23. Florida Contraband Forfeiture Act Proceeds.
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23.1 The parties shall determine an equitable share for the Village of
proceeds of any forfeiture pursuant to the Florida Contraband Forfeiture
Act in cases involving the participation of officers assigned to the
Islamorada District. This share shall be based upon the ratio that the
Islamorada District's participation bears to the participation of all law
enforcement agencies participating in the criminal case, seizure and
subsequent forfeiture.This share shall be deposited by MCSO into the
Sheriffs Law Enforcement Trust Fund for the Sheriffs use in
Islamorada. Islamorada may apply to the Sheriff for the use of such .
funds consistent with the limitations of the Contraband Forfeiture Act
The Sheriff agrees to submit such request to the Monroe County Board W
of County Commissioners for appropriation, and upon appropriation, 2
will use the funds for the intended purpose. C 0L
23.2 The parties agree that the decision to use or dispose of personal or real
property, or currency, seized within Islamorada shall be in the sole
discretion ofMCSO.If MCSO elects to use seized personal property outside y
of Islamorada or to sell seized real estate within Islamorada, MCSO shall
allocate funds to the Law Enforcement Trust Fund in amount to CD
Islamorada's equitable share of the market value of the property less liens,
mortgages,encumbrances and cost to MCSO for the seizure and forfeiture.
In both cases the allocated share shall be earmarked for use by MCSO
within Islamorada
23.3 MCSO will make every possible good faith effort to provide the Village
with periodic reports detailing all pending forfeiture or seizure cases within
the Village;the status of such cases,and all real and personal property,and
currency or funds forfeited or seized.
24. IndemniRcatlon. --
The Village,as a state agency or subdivision defined in Section 768.28, CD
Florida Statutes,agrees to be fully responsible to the limits set forth in such
CD
statute for its own negligent acts or omissions,or intentional tortuous actions, CD
which result in claims or suits against either MCSO or Village,and agrees to
be liable to the statutory limits for any damages proximately caused by said
acts or omissions,or intentional tortious acts.
MCSO,as a sub-division of the State of Florida,as defined in Section 768.28,
Florida Statutes,agrees to be fully responsible to the limits set forth in such
statute for its own negligent acts or omissions,or intentional tortuous acts,
which result in claims or suits against either the City or MCSO,and agrees to
be liable to the statutory limits for any damages proximately caused by said
ads or omissions,or intentional tortious acts.
Nothing contained in this Section shall be construed to be a waiver by either
party of any protections under sovereign immunity,Section 768.28 Florida
Statutes,or any other similar provision of law. Nothing contained herein shall
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be construed to be a consent by either party to be sued by third parties in any
matter arising out of this or any other Agreement.
25. Transition.
25.1 In the event of the termination or expiration of this Contract,MCSO and
the Village shall cooperate in good faith in order to effectuate a smooth
and harmonious transition and to maintain during the transition period,
the same high quality of police protection prescribed by this Contras
for the residents,businesses and visitors of the Village.
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25.2 Upon the termination or expiration of this Contract,the transition period
shall be no less than 12 months.
25.3 Upon completion of the transition period and in the further event that
the Village is unable to provide the same level of local police protection CD
through its own police force at the time of the termination or expiration,
the teem of this Contract shall be extended upon the written request of
the Village Manager in 90 day increments or until the Village is capable
of rendering the police service.
25.4 The compensation to be paid to MCSO during the phase-out period shall
be a pro-rated at the time of termination or expiration,and shall he in an
amount agreed to by the parties.
26. Station Facilities and Office ExpensesCD
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26.1 The Village shall provide station facilities for the Islamorada District to CD
04
operate. The Village shall provide a qualified civilian administrative CD
assistant employed by Islamorada to assist the District Captain. When
not engaged in performing the work of the Wamorada District, the E
administrative assistant shall perform other duties as directed by and for
Islamorada. MCSO personnel will be responsible for the entry of traffic
ticket data.
27. Law Enforcement Educational Assessments.
27.1 All law enforcement education funds levied and collected by the Clerk
of the Corot and earmarked for Islamorada pursuant to Section 943.25
Florida Statute shall be assigned to and/or specifically allocated to the
Islamorada District and used by the Islamorada District for law
enforcement education and training purposes authorized by statute.
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29. Mutual Aid.
28.1 The parties recognize their obligation to provide emergency assistance
to other jurisdictions (including without limitations the Cities of Key
West, Marathon, Key Colony Beach, Layton, the Ocean Reef Public
Safety District,unincorporated Monroe County and any municipalities c
incorporated in Monroe County after the effective date of this contract)
pursuant to the Florida Mutual Aid Act and in the event of a catastrophe.
MCSO may direct Islamorada District officers to render aid in either
case in a manner consistent with the deployment by MCSO of other W
MCSO officers without financial set-off or deduction by the Village, 2
provided that such deployment does not exceed 24 hours. Should C 0L
MCSO's deployment of blamorada District officers to other
jurisdictions exceed 24 hours,the Village shall be given a credit for such
officers'actual personnel costs. Should MCSO bring in officers from
other jurisdictions to render emergency or catastrophe assistance to the y
Village, and such deployment exceeds 24 hours, then MCSO shall
04
invoice the Village for such officers' actual personnel costs. The CD
04
Manager shall be given all possible notice of such a deployment and
written reports of the actions of officers so deployed.
04
29. Paragaph Headings_Not Disoositive.
29.1 The parties agree that the headings given the paragraphs and other
subdivisions of this Contract are for ease of reference only and are not
dispositive in the interpretation of Contract language.
30. No Presumption Agglust Drafter.
04
30.1 The parties agree that this Contract has been freely negotiated by both CD
parties,and that in any dispute over the meaning,interpretation,validity `V
or enforceability of this Contract or any of its terms or provisions,there CD
shall be no presumption whatsoever against either party by virtue of
their having drafted this Contract or any portion thereto.
31. Entire Areemen adification/Amendment.
31.1 This writing contains the entire Agreement of the parties and supercedes
any prior oral or written representations. No representations were made
or relied upon by either party, other than those that are expressly set
forth herein.
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31.2 No agent,employee,or other representative of either party is empowered
to modify or amend the terms of this Agreement,unless executed with
the same formality as this document.
31.3 This Contract may be modified at anytime during the term of mutual
written consent of both parties.
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IN WITNESS OF, the parties have executed this Contract as of the
dates indicated below.
MONROE COUNTY SEIERIFFIS OFFICE .CL
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Richard A.Ramsay y
Date Executed: 0 9 `CD
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MONROE COUNTY SHERIFF'S OFFICE
APPROVED AS TO FORM
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ISLAMORADA,VILLAGE OF ISLANDS,
A Florida Municipal Corporation
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Mayor
Date Executed; �
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By ��
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APPROVED AS TO FORM AND
LEGALITY FOR THE USE AND
BENEFIT OF ISLAMORADA,
VILLAGE OF ISLANDS -
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BOARD OF COUNTY COMMISSIONERS
OF MONROE_COUNTY,FLORIDA
By.
Ma or/C" airman
Date: � �•� t
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Attest: ,Kevin Madolc Clerk of Court
} Deputy Clerk
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SEAL
MONROE COUNTY ATTORNEY .2
APPROWD AS TO FORM 0
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22 May-20
updated by--Llsa Knowles-3HSP2o,2
DUDGET-ISLAMORADA
2 YEAR COMPARISON FOR FYE 2820 TO FYE 24121
ADOPTED PROPOSED
BUDGET BUDGET DWIFERENCE
FYE 2020 FYE 2021 +OR(-)
EERSONNEL SERVMES ¢
Headcount 16.0 16.0 - O
IJ
Executive Salary
Regular Salaries t,t73,800 1,197,744 23.937 2
Overtime 65.290 65,290 (0)
Incentive 10,440 Z280 )
12,7za
Ern*yerTaxes 95,590 97,595 2,006
Retirement Contribution 314,546 306,241
Life&Health Insurance 2,000 2,000 -
Unemployment Compensation - - - CL
_.... - m
Total Personnel Services _ 1,661 671 1683,589 21,918
OPERATING EXPENSES O
Expenses Other Than Salaries
Professional Services 4,750 4,75D N
Other Contractual Services
Investigations - N
Travel$Per plem 1,500
Communications 9.500 9�0 _
Freight 0 Postage 100 100 r
Utility Services N
Rentals - _ O
Insurance 34,60(1 34,600
Repairs$Maintenance 64.791 71,391 6,600
Printing -
Advertising _
Office Supplies 2A50
2,050 ay
Operating Supplies 12,185 12,185
Books/Subscriptionstiviemberships 1.000 1000 _
Tuition -
Training 2.000 2,000 -
Total Operating Expenses 132,476 139,076 6,600 W
CAPITAL OUTLAY N
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Other Building Improvements _
AvtomobileslMachinery/Equip. 86,089 94,169 7,200 CV
Total Capital Outlay 88.959 94,169 7,240 N
�+
gTIjF r uses ay
Aids to Government Agencies, E
Aids to Private Organizations
IntraQovemmental Tmnsf¢rs
Total Other Uses
TOTAL SHERIFF'S BUDGET 1,881,115 1.916,834 35,719
COUNTY COSTS:' -
-Health Insurances 211,647 211,047 0)
-Worker's Compensation 43,691 30,285 (4,406)
-County Allocation _ O
Total County 1 xperses 255.338 __-- 250,532 (4,406)
Estimates
TOTAL BUDGET 2,136,454 2,167,766 31,312
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