Item N6 � N.6
� � �, BOARD OF COUNTY COMMISSIONERS
County of Monroe � ��r�i
�r � s�� Mayor Heather Carruthers,District 3
The Florida.Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District 1
David Rice,District 4
Sylvia J.Murphy,District 5
County Commission Meeting
August 19, 2020
Agenda Item Number: N.6
Agenda Item Summary #7217
BULK ITEM: No DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock (305) 292-3550
N/A
AGENDA ITEM WORDING: Approval of the minutes from the special meeting of May 8, 2020
and the regular meeting of May 20, 2020.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
May 8_2020
May 20_2020
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Kevin Madok Skipped 08/04/2020 4:40 PM
Cynthia Hall Completed 08/04/2020 4:44 PM
Kathy Peters Completed 08/04/2020 4:54 PM
Board of County Commissioners Pending 08/19/2020 9:00 AM
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MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Special Meeting
Board of County Commissioners
Friday, May 8, 2020
Via Communication Media Technology
Key West, Florida
A special meeting of the Monroe County Board of County Commissioners convened at
11:00 a.m.at the Harvey Government Center and via Communication Media Technology.
Present and answering to roll call were Commissioner Craig Cates, Commissioner Michelle
Coldiron, Commissioner David Rice, and Mayor Heather Carruthers. Commissioner Sylvia
Murphy was absent from the meeting. Also present at the meeting were Roman Gastesi, County
Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela
Hancock, Deputy Clerk; county staff, members of the press and radio; and the general public.
CLERK
Al Kevin Madok, Clerk, gave a presentation and update of the Clerk's and the County's 0
Enterprise Resources Planning (ERP) system. The Clerk's 2020 excess fees of$1,500,000.00 76
will be used for the first phase of the ERP system implementation. This represents approximately 2
1/3 of the total implementation cost. Roman Gastesi, County Administrator; and Bob Shillinger,
County Attorney, addressed the Board. After discussion, the Board continued the item to the
May 20, 2020 BOCC meeting.
co
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BUDGET AND FINANCE
B 1 Tina Boan, Sr. Director Budget& Finance, addressed the Board concerning
approval of various Resolutions for the Transfer of Funds. After discussion, motion was E
made by Commissioner Rice and seconded by Commissioner Coldiron to adopt the
following Resolutions:
Transfer of Funds (OMB Schedule Item No. 1).
RESOLUTION NO. 106-2020
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 2).
RESOLUTION NO. 107-2020
Said Resolution is incorporated herein by reference.
Roll call vote carried unanimously.
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COUNTY ATTORNEY
C1 Mr. Shillinger and Bryan Cook, Director of Employee Services, addressed the
Board concerning approval of a Resolution of the Monroe County Commission
establishing a policy to allow employees an option to waive emergency response work
pay earned between March 17, 2020 and April 11, 2020 during the County's response to
the COVID-19 pandemic. After discussion, motion was made by Commissioner Rice
and seconded by Commissioner Coldiron to adopt the following Resolution with the
following amendment:
2. Employees must fill out the attached form indicating their intent to waive
payment and provide that form to the Human Resources Department no later than 5 p.m.
on Monday, M y 1 2020 Friday, May 15, 2020. The attached waiver form is
incorporated into this resolution as Exhibit A.
Transfer of Funds (OMB Schedule Item No. 2).
RESOLUTION NO. 108-2020
Said Resolution is incorporated herein by reference.
Roll call vote carried unanimously.
0
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CLOSED SESSIONS >
D2 Mr. Shillinger announced an Attorney-Client Closed Session in the matter of AshBritt, �
Inc. v. Monroe County, FL and Florida Department of Transportation, Case No. CA-K-17-802
and read the required language into the record pursuant to F.S. 286-011(8). Mr. Shillinger
advised that the following persons would be present at the meeting: the County Commissioners, coi
County Administrator Roman Gastesi; County Attorney Bob Shillinger, Assistant County
Attorneys Cynthia Hall, Christine Limbert-Barrows, special litigation counsel Jeff Hochman and
a certified court reporter.
Mayor Carruthers declared the open session of the meeting closed. After the closed
session, the meeting was re-opened.
D5 Mr. Shillinger announced an Attorney-Client Closed Session in the matter of Disaster
Solutions v. Monroe County, 16th Judicial Circuit Case No. 2019- CA-32-K and read the
required language into the record pursuant to F.S. 286-011(8). Mr. Shillinger advised that the
following persons would be present at the meeting: the County Commissioners, County
Administrator Roman Gastesi; County Attorney Bob Shillinger, attorney Jeffrey Hochman from
the law firm of Johnson, Anselmo, Murdoch, Burke, Piper& Hochman, P.A., Assistant County
Attorney Cynthia Hall and a certified court reporter.
Mayor Carruthers declared the open session of the meeting closed. After the closed
session,the meeting was re-opened.
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D3 Mr. Shillinger announced an Attorney-Client Closed Session in the matter of Donald
Davis v. Monroe County, CA-M-04-379 and read the required language into the record pursuant
to F.S. 286-011(8). Mr. Shillinger advised that the following persons would be present at the
meeting: the County Commissioners, County Administrator Roman Gastesi; County Attorney
Bob Shillinger, Assistant County Attorneys Derek Howard(appearing remotely), Steve
Williams, Peter Morris, Cynthia Hall and a certified court reporter.
Mayor Carruthers declared the open session of the meeting closed. After the closed
session, the meeting was re-opened.
D6 Mr. Shillinger announced an Attorney-Client Closed Session in the matter of Roy's
Trailer Park, Inc. d/b/a Island Life Village v. Eric Noel and Marie Noel and Monroe County v.
John Doe and lane Doe, unknown tenants in possession ofLots 1-108 ofRoy's Trailer Park, Inc.
d1b/a Island Life Village, Case No. 19-CA-175-K and read the required language into the record
pursuant to F.S. 286-011(8). Mr. Shillinger advised that the following persons would be present
at the meeting: the County Commissioners, County Administrator Roman Gastesi; County
Attorney Bob Shillinger, Assistant County Attorneys Peter Morris and Steve Williams and a
certified court reporter.
Mayor Carruthers declared the open session of the meeting closed. After the closed
session,the meeting was re-opened. 0
D1 Mr. Shillinger requested to continue the Attorney-Client Closed Session in the matter of 2
Sunset Garden Estate Land Trust 211012014, by and through its Successor Trustee, Simtrust
Group LLC, and Sunset Gardens Farm, LLC v. Monroe County, Florida, Case No. 19-CA-460-
P. Motion was made by Commissioner Coldiron and seconded by Commissioner Rice to
continue the closed session to the May 20, 2020 meeting. Motion carried unanimously. CO
D4 Mr. Shillinger announced an Attorney-Client Closed Session in the matter of Monroe
County BOCC v. Magnolia 101, LLC, et al., Case No. 13-945-P and read the required language
into the record pursuant to F.S. 286-011(8). Mr. Shillinger advised that the following persons E
would be present at the meeting: the County Commissioners, County Administrator Roman
Gastesi; County Attorney Bob Shillinger, Assistant County Attorneys Peter Morris and Steve
Williams and a certified court reporter.
Mayor Carruthers declared the open session of the meeting closed. After the closed
session, the meeting was re-opened.
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Kevin Madok, CPA, Clerk
and ex-officio Clerk to the
Board of County Commissioners
Monroe County, Florida
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MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, May 20, 2020
Via Communication Media Technology
A regular meeting of the Monroe County Board of County Commissioners convened at
9:00 a.m. via Communication Media Technology. Present and answering to roll call were
Commissioner Craig Cates, Commissioner Michelle Coldiron, Commissioner Sylvia Murphy,
Commissioner David Rice, and Mayor Heather Carruthers. Also present at the meeting were
Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of
Court; Pamela Hancock, Deputy Clerk; county staff, members of the press and radio; and the
general public. y
ADDITIONS, CORRECTIONS AND DELETIONS
Al Motion was made b Commissioner Rice and seconded b Commissioner Cates granting c
Y Y g g
approval of the Additions, Corrections and Deletions to the agenda. Motion carried
unanimously.
PRESENTATION OF AWARD
cv
B 1 Presentation of Mayor's Proclamation declaring May 17-23, 2020 as Emergency Medical
Services Week in Monroe County, FL in honor and appreciation of emergency medical services
providers and their day-to-day lifesaving work.
BULK APPROVALS E
Motion was made by Commissioner Rice and seconded by Commissioner Coldiron
granting approval of the following items by unanimous consent:
C 1 Board granted approval and authorized execution of the 1 st Amendment to Agreement
with Sub-Zero, Inc., for Lower Keys HVAC Maintenance & Service, to revise certain contract
provisions and to add Federal Provisions. Funding is ad valorem.
C2 Board granted approval and authorized execution of a one-year renewal Residential
Lease with a County employee for Location E; commencing June 1, 2020 through May 31, 2021.
The monthly rental amount is $550.00.
C3 Board granted approval of revisions to 1) Library Policy 2.03A Obtaining a Library Card
and Borrowing Materials to update current procedures for distributing library cards to qualified
Monroe County residents who have difficulty providing documentation of permanent address
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with the addition of the availability of an Easy Access Library Card; adding retired military to
the list of eligible free card-holders; and 2)Library Policy 2.04A Schedule of Fines/Fees
completely reworking the schedules of fines and fees for overdue circulating materials.
C4 Board granted approval and authorized execution of the 2nd Amendment to Agreement
with Quantum Health Solutions to provide Employee Assistance Program Services to all benefit-
eligible employees in the BOCC and Constitutional Offices; extending the current agreement by
three years with no change in terms, services or cost.
C5 Board granted approval of the ratification of the lst Amendment to Agreement with
Synovia Solutions, LLC, which was approved as agenda item C-11 on December 11, 2019, but
inadvertently omitted Attachment B of the Amendment; with this Amendment having all exhibits
and attachments.
C6 Board granted approval and authorized execution of a Task Order with Bender&
Associates Architects, P.A. for design services for air conditioning and window improvements at
the East Martello Fort within the Stanley Papio Gallery. This task order is funded by a TDC
grant. _
C7 Board adopted the following Resolution adopting the tentative Duck Key Security c
District non ad valorem special assessment rates for Fiscal Year 2020-2021.
2
RESOLUTION NO. 109-2020
Said Resolution is incorporated herein by reference. N
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C8 Board granted approval and authorized execution of the lst Amendment to Contract No.
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AA-2029, Older Americans Act(OAA)between the Alliance for Aging, Inc., and the Monroe
County Board of County Commissioners/Monroe County Social Services/In-Home Services and
Nutrition Programs for the contract period of January 1, 2020 through December 31, 2020, to
increase the OAA C1 and C2 allocation with non-recurring Families First COVID-19 funding by E
$131,294.51. This amendment changes the total OAA Contract funding of$695,115.85 to
$826,410.36.
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C9 Board granted approval and authorized execution of a no cost lst Amendment to
Agreement for Pre-Construction Services with Ajax Building Company, LLC for the Emergency
Operations Center to remove certain contract provisions that are not required at the pre-
construction stage.
C10 Board granted approval of invoices over $50,000.00 relating to the declared State of
Local Emergency, on March 15, 2020 due to COVID-19, in accordance with Monroe County
Code Section 2-347(k), Section 11-3 and Chapter 7(B)Emergency Purchases of the Monroe
County Purchasing Policy.
C11 Board granted approval and authorized execution of an Agreement with Florida Keys
Outreach Coalition, Inc. (FKOC) for the FKOC Supportive Housing Substance Abuse Education
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& Relapse Prevention Program, in the amount of$7,963.00; for October 1, 2019 through
September 30, 2020 as recommended by the Substance Abuse Policy Advisory Board for
funding from FDLE, Federal Fiscal Year 2018, Edward Byrne Memorial Justice Assistance
Grant Program.
C12 Board adopted the following Resolution authorizing the submission of grant applications
to the Florida Department of Law Enforcement for Federal Fiscal Year 2019 with funding from
the Edward Byrne Memorial Justice Assistance Grant Program; granted approval of the Monroe
County BOCC to serve as the coordinating unit of government in the preparation of the grant
proposals and the distribution of the funding allocation to Monroe County in the amount of
$64,248.00; with no cash match; and authorization for the Mayor to execute the grant funding
distribution letter, sign acceptance of grant awards and all grant related documents. Given the
application deadline, the BOCC will review the Monroe County Substance Abuse Policy
Advisory Board's recommendations and ratify the submission of Byrne/JAG applications.
RESOLUTION NO. 110-2020 y
Said Resolution is incorporated herein by reference.
C13 Board granted approval to award bid and authorized execution of a Contract with Ralons
Security, LLC for an amount not to exceed $75,000.00 per year, at the rate of$23.50 per hour, 0
for Security Patrols and Services in the Duck Key Security District.
2
C14 Board accepted the report of monthly Change Orders for the month of April 2020
reviewed by the County Administrator/Assistant County Administrator. Said report is
incorporated herein by reference. c„
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C15 Board accepted the report of Airport Change Orders for the months of January and
February 2020 reviewed by the County Administrator/Assistant Administrator. Said report is
incorporated herein by reference.
C16 Board granted approval and authorized execution of a Non-Federal Reimbursable
Agreement with the Department of Transportation Federal Aviation Administration (FAA) in the
amount of$77,990.17 to be prepaid to the FAA for the FAA to perform design reviews and
construction inspections during the relocation of the electrical panel for Runway 27 Runway End
Indicator Lights (REILs) at Key West International Airport during the Taxiway A Rehabilitation
and Lighting Rehabilitation Project. The FAA requires inspectors during the relocation of
FAA's equipment. The cost of this work is reimbursable under FAA Grant No. 3-12-0037-060-
2019 (90%); FDOT Grant G1007 (5%); and PFC 18 and/or Airport Operating Fund 404 (5%).
C17 Board adopted the following Resolution to update and revise the membership of the
Monroe County Substance Abuse Policy Advisory Board.
RESOLUTION NO. 111-2020
Said Resolution is incorporated herein by reference.
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C18 Board granted approval to add two alternate bid items: Terminal Interior Repairs and
Security Site Lighting to the bid solicitation, that was approved by the BOCC on April 15, 2020,
for the Terminal Roof Rehabilitation Project at the Florida Keys Marathon International Airport.
The project will be funded (80%)by FDOT; and (20%) Airport Operating Fund 403.
C19 Board granted approval and authorized execution of a five-year Contract with Humane
Animal Care Coalition for Animal Control Services in the Upper Keys. The contract amount is
$325,000.00 year and is funded from ad valorem revenues.
C25 Board granted approval to advertise a Public Hearing for a Budget Amendment for the
Fiscal Year 2020 for the One Cent Infrastructure Sales Tax Fund 304; and Cudjoe Regional
Wastewater Project Fund 312.
C26 Board adopted the following Resolutions for the Transfer of Funds and for the Receipt of
Unanticipated Revenue:
Receipt of Unanticipated Funds (OMB Schedule Item No. 1).
RESOLUTION NO. 112-2020
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 2). >
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RESOLUTION NO. 113-2020
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 3).
RESOLUTION NO. 114-2020
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 4).
RESOLUTION NO. 115-2020
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 5).
RESOLUTION NO. 116-2020
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 6).
RESOLUTION NO. 117-2020
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 7).
RESOLUTION NO. 118-2020
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 8).
RESOLUTION NO. 119-2020
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 9).
RESOLUTION NO. 120-2020
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 10).
RESOLUTION NO. 121-2020
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 11).
RESOLUTION NO. 122-2020
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 12).
RESOLUTION NO. 123-2020
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 13).
RESOLUTION NO. 124-2020 2
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 14).
RESOLUTION NO. 125-2020 N
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 15).
RESOLUTION NO. 126-2020
Said Resolution is incorporated herein by reference. E
Receipt of Unanticipated Funds (OMB Schedule Item No. 16).
RESOLUTION NO. 127-2020
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 17).
RESOLUTION NO. 128-2020
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 18).
RESOLUTION NO. 129-2020
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 19).
RESOLUTION NO. 130-2020
Said Resolution is incorporated herein by reference.
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Transfer of Funds (OMB Schedule Item No. 20).
RESOLUTION NO. 131-2020
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 21).
RESOLUTION NO. 132-2020
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 22).
RESOLUTION NO. 133-2020
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 23).
RESOLUTION NO. 134-2020
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 24).
RESOLUTION NO. 135-2020
Said Resolution is incorporated herein by reference.
0
Receipt of Unanticipated Funds (OMB Schedule Item No. 25).
RESOLUTION NO. 136-2020 2
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 26).
RESOLUTION NO. 137-2020 N
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 27).
RESOLUTION NO. 138-2020
Said Resolution is incorporated herein by reference. E
Receipt of Unanticipated Funds (OMB Schedule Item No. 28).
RESOLUTION NO. 139-2020
Said Resolution is incorporated herein by reference.
C27 Board granted approval of the Issuance (renewal) of a Class A Certificate of Public
Convenience and Necessity to Monroe County Fire Rescue for the operation of an ALS
Transport Ambulance Service for the period April 1, 2020 through March 31, 2022.
C28 Board adopted the following Resolution adopting the tentative non ad valorem special
assessment for residential solid waste collection, disposal, and recycling rates for Fiscal Year
2020-2021. The tentative rate will be $407.00 per household/unit.
RESOLUTION NO. 140-2020
Said Resolution is incorporated herein by reference.
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HURRICANE IRMA RECOVERY
D3 Board granted approval of a full-time equivalent position of Acquisition Manager funded
primarily through the Community Development Block Grant Program, Voluntary Home Buyout
Program ($15 million) and Fund 148.
D4 Board granted approval of Citizen's Complaint Procedures for the Community
Development Block Grant Programs in Monroe County in compliance with state and federal
requirements.
D5 Board granted approval to advertise a Request for Proposals for Grant Management
Services for the Community Development Block Grant- Disaster Recovery funded Monroe
County Voluntary Home Buyout Program.
D6 Board granted approval to advertise a Request for Proposals for Appraisal Services for
the Community Development Block Grant- Disaster Recovery funded Monroe County
Voluntary Home Buyout Program.
D7 Board granted approval to advertise a Request for Proposals for Property' Surve Services c
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for the Community Development Block Grant- Disaster Recovery funded Monroe County
Voluntary Home Buyout Program.
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D8 Board granted approval to advertise a Request for Proposals for Legal and Title Services
for the Community Development Block Grant- Disaster Recovery funded Monroe County Ni
Voluntary Home Buyout Program.
D9 Board granted approval to advertise a Request for Proposals for Environmental and
Historical Review Services for the Community Development Block Grant- Disaster Recovery
funded Monroe County Voluntary Home Buyout Program. E
D10 Board granted approval and authorized execution of the lst Amendment to Contract with
Helene Wetherington, Disaster Recovery Director; extending her contract, changing to hourly
rate employee, and full-time equivalent until December 31, 2020.
D13 Board adopted the following Resolution to reserve one Affordable Housing Allocation
consisting of one moderate income affordable housing allocation pursuant to Monroe County
Code Section 138-24(b)(2) for one affordable/employee housing unit located on Suncrest Road,
Lots 27-28 Sun Krest Subdivision, Stock Island (approximate mile marker 4.5), having property
identification number 00132680-000000, until March 18, 2021.
RESOLUTION NO. 141-2020
Said Resolution is incorporated herein by reference.
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D14 Board adopted the following Resolution pursuant to F.S. 125.38 approving an
amendment to an existing Land Lease Agreement, at a rate of$10.00 per term, with the Florida
Keys Hurricane Recovery Foundation, (FKHRF),previously leased to the Monroe County Long
Term Recovery Group, to allow use of the County-owned vacant parcel at 30320 Overseas
Highway, Big Pine Key, FL,parcel identification number 00111410-000100 (also known as the
Volunteer Village); to provide temporary housing for disaster relief workers coordinated by
FKHRF through February 2023.
RESOLUTION NO. 142-2020
Said Resolution is incorporated herein by reference.
D15 Board adopted the following Resolution by the Monroe County Board of County
Commissioners extending the authorization of the placement, location, duration, type(s) of
sheltering unit and gainful employment of relief workers pursuant to Monroe County Land
Development Code Sections 103-1(e) on property located at 30320 Overseas Highway, Big Pine
Key,parcel identification number 00111410-000100 (also known as the Volunteer Village)to
February 20, 2023. This Resolution extends the previous Resolution No. 225-2018.
RESOLUTION NO. 143-2020
Said Resolution is incorporated herein by reference.
2
D16 Board granted approval and authorized execution of a Contract with Pedro Falcon
Contractors, Inc. in the amount of$344,760.00 for the remaining repairs at the Big Pine C
Community Park which was damaged during Hurricane Irma. CD
CD
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TOURIST DEVELOPMENT COUNCIL CD
El Board granted approval and authorized execution of the 1st Amendment to Extend
Agreement with the City of Key West for the Rest Beach Enhancements Project to March 31,
2021. E
E2 Board granted approval to revise the schedule for allocation of funding for Fiscal Year
2021 Destination and Turnkey Event Funding Applications.
E3 Board granted approval to revise the schedule for allocation of funding for Fiscal Year
2021 Capital Project Funding Applications.
E4 Board granted approval of the appointment of Charlotte Palmer to the one "At Large"
appointment to the Tourist Development Council District II Advisory Committee.
PLANNING& ENVIRONMENTAL RESOURCES, BUILDING
& CODE COMPLIANCE DEPARTMENTS
H1 Board granted approval and authorized execution of Work Order No. 010 for AECOM to
complete a Transportation Master Plan for Monroe County, in the amount of$427,203.88, under
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the Transportation Planning Services Contract with AECOM Technical Services, Inc. Contract is
funded at 87.5% ($373,803.39)through a Joint Participation Agreement from the Florida
Department of Transportation. The County's share for this work order is $53,400.49.
H2 Board granted approval and authorized execution of a Contract with RJ Waterway
Planning and Management Services, LLC (Rich Jones) in an amount not-to-exceed $30,600.00
to provide the Monroe County Marine Resources Office with Waterway Management Consulting
Services.
H3 Board granted approval and authorized execution of the Consent requested by Patrick
Garvey for a Letter of No Objection from the County Commission, as an adjacent property
owner, for a future proposed right of way abandonment for Pine Drive on Big Pine Key;
whereby half of the right of way would go to Mr. Garvey and the remaining half would go to
Monroe County and the State of Florida(BOT TIIF).
H4 Board adopted the following Resolution accepting and approving the lst Supplemental
Amendment to the Joint Participation Agreement No. GIA71 with the Florida Department of
Transportation, adding $300,000.00 and a time extension to June 30, 2022, for the County's
Transportation Planning Program.
RESOLUTION NO. 144-2020
Said Resolution is incorporated herein by reference.
H7 Board granted approval and authorized execution of the 7th and 8th Amendments to Lease
No. 4549 between Monroe County and the State of Florida for the management of certain State-
owned conservation lands.
H8 Board adopted the following Resolution of the Monroe Board of County Commissioners
waiving approximately $18,749.00 in building permit fees for a multifamily building comprised
of four affordable employee housing dwelling units, of moderate income category, or below; to E
be constructed on a parcel located at 22936 Overseas Highway, Cudjoe Key, having real estate
number 00186920-000000, with a condition that all permits be no later than June 1, 2021.
RESOLUTION NO. 145-2020
Said Resolution is incorporated herein by reference.
COUNTY CLERK
K1 Board granted approval to remove surplus equipment from inventory via disposal or
advertise for bid. Said list is incorporated herein by reference.
K2 Board granted approval to remove surplus equipment from inventory via disposal or
advertise for bid. Said list is incorporated herein by reference.
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K3 Board granted approval of FKAA invoices $50,000.00 or over for the Fiscal Year(to
include salaries), relating to the Cudjoe Regional Wastewater System Project. Said invoices are
incorporated herein by reference.
K4 Board granted approval of FKAA invoices under $50,000.00 for the Fiscal Year(to
include salaries), relating to the Cudjoe Regional Wastewater System Project. The invoices under
$50,000.00 are being provided for information only. Said invoices are incorporated herein by
reference.
K5 Board granted approval of the minutes from the regular meeting of January 22, 2020.
Said minutes are incorporated herein by reference.
K6 Board granted approval to make a correction to the March 18, 2015 Board of County
Commissioner's minutes (Item C31 at page 7).
K7 Board granted approval of BOCC Warrants (Including Payroll) for the month of February
2020, 10065562-10066975, 50005254-50005280 (PR), 3123299-3124541 (PR Voucher), 25527-
25619 (WC), as follows: 001 General Fund, in the amount of$7,270,923.51; 101 Fine &
Forfeiture Fund, in the amount of$356,571.96; 102 Road& Bridge Fund, in the amount of
$638,485.51; 115 TDC District Two Penny, in the amount of$397,694.99; 116 TDC Admin & c
Promo 2 Cent, in the amount of$975,113.10; 117 TDC District 1,3 Cent, in the amount of
$975,113.10; 118 TDC District 2,3 Cent, in the amount of$87,857.29; 119 TDC District 3,3
Cent, in the amount of$179,697.56; 120 TDC District 4,3 Cent, in the amount of$111,373.44; t
121 TDC District 5,3 Cent, in the amount of$155,967.80; 125 Gov Fund Type Grants, in the
amount of$440,849.80; 141 Fire & Amb Dist 1 L&M Keys, in the amount of$825,828.23; 147
Uninc Svc Dist Parks & Rec, in the amount of$127,475.47; 148 Plan, Build, Zoning, in the
amount of$537,282.83; 149 Municipal Policing, in the amount of$537,282.83; 150 E911
Enhancement Fund, in the amount of$38,422.78; 152 Duck Key Security Dist, in the amount of
$7,857.45; 153 Local Housing Assistance, in the amount of$51,140.13; 157 Boating
Improvement Fund, in the amount of$13,739.00; 158 Misc. Special Revenue Fund, in the E
amount of$25,446.86; 160 Environmental Restoration, in the amount of$12,772.70; 163 Court
Facilities, in the amount of$9,277.76; 164 Drug Facilities Fees, in the amount of$4,887.50; 180
Building Funds, in the amount of$495,146.60; 304 1 Cent Infra Surtax, in the amount of
$213,226.23; 312 Cudjoe Regional WW Proj, in the amount of$6,725.27; 314 Series 2014
Revenue Bonds, in the amount of$967,694.08; 316 Land Acquisition, in the amount of
$170,770.00; 401 Card Sound Bridge, in the amount of$63,695.45; 403 Marathon Airport, in the
amount of$196,908.85; 404 Key West Intl Airport, in the amount of$772,821.87; 406 PFC &
Operating Restrictions, in the amount of$93,386.02; 414 MSD Solid Waste, in the amount of
$1,572,037.82; 501 Worker's Compensation, in the amount of$187,663.89; 502 Group
Insurance Fund, in the amount of$1,445,948.52; 503 Risk Management Fund, in the amount of
$266,509.57; 504 Fleet Management Fund, in the amount of$188,418.57; 610 Fire/EMA
LOSAP Trust Fund, in the amount of$2,790.00.
K8 Board granted approval of BOCC Warrants (Including Payroll) for the month of March
2020, 10066976-10068368, 50005281-50005296 (PR), 3124542-3125795 (PR Voucher), 25620-
101 P a ge 015 201 20, 20,
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N.6.b
25748 (WC) as follows: 001 General Fund, in the amount of$4,308,963.11; 101 Fine &
Forfeiture Fund, in the amount of$4,442,032.46; 102 Road& Bridge Fund, in the amount of
$1,162,018.80; 115 TDC District Two Penny, in the amount of$567,840.83; 116 TDC Admin &
Promo 2 Cent, in the amount of$1,503,640.85; 117 TDC District 1,3 Cent, in the amount of$
1,503,640.85; 118 TDC District 2,3 Cent, in the amount of$115,460.77; 119 TDC District 3,3
Cent, in the amount of$325,799.50; 120 TDC District 4,3 Cent, in the amount of$ 145,114.92;
121 TDC District 5,3 Cent, in the amount of$240,489.39; 125 Gov Fund Type Grants, in the
amount of$3,388,499.22; 141 Fire & Amb Dist 1 L&M Keys, in the amount of$749,516.97;
147 Uninc Svc Dist Parks & Rec, in the amount of$749,516.97; 148 Plan, Build, Zoning, in the
amount of$557,110.02; 149 Municipal Policing, in the amount of$620,927.08; 150 E911
Enhancement Fund, in the amount of$40,224.14; 152 Duck Key Security Dist, in the amount of
$981.16; 153 Local Housing Assistance, in the amount of$36,030.72; 157 Boating Improvement
Fund, in the amount of$43,566.44; 158 Misc. Special Revenue Fund, in the amount of
$76,819.03; 160 Environmental Restoration, in the amount of$ 10,629.75; 163 Court Facilities,
in the amount of$10,654.59; 164 Drug Facilities Fees, in the amount of$8,498.49; 180 Building
Funds, in the amount of$411,725.89; 304 1 Cent Infra Surtax, in the amount of$692,066.67;
312 Cudjoe Regional WW Proj, in the amount of$6,725.24; 314 Series 2014 Revenue Bonds, in
the amount of$1,100,987.13; 316 Land Acquisition, in the amount of$1,650.00; 401 Card
Sound Bridge, in the amount of$39,209.27; 403 Marathon Airport, in the amount of
$364,793.30; 404 Key West Intl Airport, in the amount of$1,229,417.64; 406 PFC & Operating c
Restrictions, in the amount of$1,503,004.30; 414 MSD Solid Waste, in the amount of 0
$1,641,972.71; 501 Worker's Compensation, in the amount of$287,498.50; 502 Group
Insurance Fund, in the amount of$1,141,277.59; 503 Risk Management Fund, in the amount of t
$175,381.35; 504 Fleet Management Fund, in the amount of$187,654.84; 610 Fire/EMA
LOSAP Trust Fund, in the amount of$2,760.00.
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K9 Board granted approval of BOCC Warrants (Including Payroll) for the month of April
2020, 10068369-10069437, 50005297 (PR - only one paycheck issued), 3125796-3127053 (PR
Voucher), 25749-25880 (WC), as follows: 001 General Fund, in the amount of$4,587,705.83;
101 Fine & Forfeiture Fund, in the amount of$4,468,995.54; 102 Road& Bridge Fund, in the E
amount of$291,339.32; 104 Middle Keys Health Care MSTU, in the amount of$8,712.69; 115
TDC District Two Penny, in the amount of$332,034.84; 116 TDC Admin &Promo 2 Cent, in
the amount of$1,365,024.94; 117 TDC District 1,3 Cent, in the amount of$842,949.31; 118
TDC District 2,3 Cent, in the amount of$153,560.81; 119 TDC District 3,3 Cent, in the amount
of$350,549.04; 120 TDC District 4,3 Cent, in the amount of$100,850.48; 121 TDC District 5,3
Cent, in the amount of$210,743.72; 125 Gov Fund Type Grants, in the amount of
$2,122,164.09; 141 Fire & Amb Dist 1 L&M Keys, in the amount of$825,101.02; 147 Uninc
Svc Dist Parks & Rec, in the amount of$126,865.16; 148 Plan, Build, Zoning, in the amount of
$557,201.55; 149 Municipal Policing, in the amount of$626,067.62; 150 E911 Enhancement
Fund, in the amount of$80,885.49; 152 Duck Key Security Dist, in the amount of$8,362.81;
153 Local Housing Assistance, in the amount of$180,041.54; 157 Boating Improvement Fund,
in the amount of$118,741.80; 158 Misc. Special Revenue Fund, in the amount of$36,074.26;
160 Environmental Restoration, in the amount of$10,614.75; 163 Court Facilities, in the amount
of$29,614.73; 180 Building Funds, in the amount of$418,485.14; 207 2003 Revenue Bonds, in
the amount of$1,946,123.00; 304 1 Cent Infra Surtax, in the amount of$253,768.13; 312
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N.6.b
Cudjoe Regional WW Proj, in the amount of$6,825.02; 314 Series 2014 Revenue Bonds, in the
amount of$1,532,056.05; 316 Land Acquisition, in the amount of$23,915.00; 401 Card Sound
Bridge, in the amount of$15,535.29; 403 Marathon Airport, in the amount of$146,570.10; 404
Key West Intl Airport, in the amount of$815,793.99; 406 PFC & Operating Restrictions, in the
amount of$1,716,928.19; 414 MSD Solid Waste, in the amount of$1,509,514.34; 501 Worker's
Compensation, in the amount of$213,710.86; 502 Group Insurance Fund, in the amount of
$2,002,707.72; 503 Risk Management Fund, in the amount of$44,055.02; 504 Fleet
Management Fund, in the amount of$212,445.40; 610 Fire/EMA LOSAP Trust Fund, in the
amount of$2,790.00.
K10 Board granted approval of Tourist Development Council expenses for the month of
February 2020, as follows: Advertising, in the amount of$1,825,831.75; Bricks & Mortar
Projects, in the amount of$116,063.82; Events, in the amount of$118,871.73; Office Supplies &
Operating Costs, in the amount of$39,796.04; Personnel Services, in the amount of
$110,752.82; Public Relations, in the amount of$183,229.32; Sales & Marketing, in the amount
of$39,509.40; Telephone &Utilities, in the amount of$15,189.72; Travel, in the amount of
$27,782.24; Visitor Information Services, in the amount of$ 103,935.58.
K11 Board granted approval of Tourist Development Council expenses for the month of
March 2020, as follows: Advertising, in the amount of$2,690,030.67; Bricks & Mortar Projects, c
in the amount of$579,855.85; Events, in the amount of$135,437.70; Office Supplies & 0
Operating Costs, in the amount of$41,057.51; Personnel Services, in the amount of
$239,719.92; Public Relations, in the amount of$187,408.01; Sales & Marketing, in the amount
of$58,193.09; Telephone &Utilities, in the amount of$7,140.62; Travel, in the amount of
$23,129.88; Visitor Information Services, in the amount of$138,776.08.
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K12 Board granted approval of Tourist Development Council expenses for the month of April
2020, as follows: Advertising, in the amount of$2,696,564.07; Bricks & Mortar Projects, in the
amount of$160,439.94; Events, in the amount of$75,404.70; Office Supplies & Operating
Costs, in the amount of$27,589.83; Personnel Services, in the amount of$84,647.62; Public E
Relations, in the amount of$166,616.85; Sales & Marketing, in the amount of$31,205.82;
Telephone &Utilities, in the amount of$11,770.94; Travel, in the amount of$8,241.70; Visitor
Information Services, in the amount of$68,785.67.
COUNTY ADMINISTRATOR
L2 Board granted approval of the Monroe County 2020 Federal Legislative Agenda. Said
agenda is incorporated herein by reference.
COUNTY ATTORNEY
M4 Board granted authorization to initiate litigation against K2M Design Inc. to recover
increased project costs associated with design errors and omissions on the Customs Terminal
Security Enhancements Phase 11 Design, Bidding and Construction Administrative Services
Agreement.
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M5 Board granted approval and authorized execution of a renewal Subscription Agreement
(Quote Q-97748) and Exhibit A; Addendum to Agreement with Granicus, LLC to provide
continued live closed captioning services for meetings of the Monroe County Board of County
Commissioners to ensure the County's compliance with Section 508 ADA requirements related
to closed captioning services.
M6 Board granted approval and authorized execution of the 2nd Amendment to the 2017
Memorandum of Agreement between Monroe County and the Board of Trustees of the Internal
Improvement Trust Fund of the State of Florida concerning Florida Forever Projects in the Keys.
P3 Board adopted the following Resolution appointing Lisa Tennyson as Monroe County's
representative (Director) on the RESTORE Act Gulf Consortium and Commissioner David Rice
as the alternate representative (Alternate Director).
RESOLUTION NO. 146-2020 y
Said Resolution is incorporated herein by reference.
P4 Board adopted the following Resolution authorizing payment of appellate fees and costs
in Thomas F. Collins, et al. and Donald Davis v. Monroe County and State ofFlorida, Case No. 0
04-CA-379-Min the amount of$33,475.56.
2
RESOLUTION NO. 147-2020
Said Resolution is incorporated herein by reference. N
N
COUNTY ADMINISTRATOR
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P5 Board granted approval and authorized execution of an Agreement with Statewide
Guardian Ad Litem Office for reimbursement of Child Advocate Manager Services to provide
funding for Child Advocate Manager Position, for the time period July 1, 2020 through June 30, E
2021 (State Fiscal Year 2020-2021).
FACILITIES MAINTENANCE
P6 Board granted approval to replace the existing, no longer supported Environmental
Building Management Systems (EBMS)with a Desigo Enterprise BMS in the amount of
$237,583.06 allowing the County to monitor additional sites remotely and locally in a unified
system. This replaces obsolete systems in critical facilities.
AIRPORTS
P7 Board granted approval for the Director of Airports to offer a two-month deferment of
rent to airport tenants at the Key West International Airport, without interest or penalty, due to
the economic effects of COVID-19. The two-month rent deferment and all subsequent Fiscal
Year 2020 rent must be paid in full by September 30, 2020. This deferment does not apply to
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N.6.b
minimum guarantees, concession fees, or fuel flowage fees and shall only apply to airport tenants
who are currently up to date on their rent.
SUSTAINABILITY
P8 Board granted approval and authorized execution of Task Order No. 8A with Wood
Environment& Infrastructure to provide a no-cost time extension retroactive from October 30,
2019 to April 30, 2020 for work in developing the final phase of the Canal Management Master
Plan funded by EPA Grant X7-OOD83418-0; under the general project management services on-
call contract for Category A Services.
FACILITIES MAINTENANCE
P9 Board granted approval and authorized execution of the 3rd Amendment to Agreement
with Siemens Industry, Inc. for Fire Alarm System, Building Automation System, and Smoke
Control System Testing, Certification, and Maintenance for Corrections and other Facilities,
exercising the third renewal option, retro-active to April 20, 2020 at a cost of$168,606.01,plus
repairs. Funding is ad valorem and fines and forfeitures.
ASSISTANT COUNTY ADMINISTRATOR
2
P10 Board granted approval and authorized execution of the 9th Amendment to the State
Revolving Fund Agreement for loan WW440710; authorizing a one-year deferral of loan C
repayments until June 15, 2021
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Motion carried unanimously.
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COUNTY CLERK
P2 Kevin Madok, Clerk, addressed the Board. Brian Kelly, representing Workday; and
Tony Brown, representing Collaborative Solutions, gave a Power Point Presentation and update
of the Clerk's and the County's Enterprise Resources Planning (ERP) System. The Clerk's 2020
excess fees of$1,500,000.00 will be used for the first phase of the ERP system implementation.
This represents approximately 1/3 of the total implementation cost. Roman Gastesi, County
Administrator; Christine Hurley, Assistant County Administrator; Bryan Cook, Director of
Employee Services; Tina Boan, Sr. Director Budget&Finance; and Bob Shillinger, County
Attorney, addressed the Board. After discussion,motion was made by Commissioner Rice and
seconded by Commissioner Cates granting approval of the item with the condition that modules be
searched for that can be added later. Roll call vote was taken with the following results:
Commissioner Cates Yes
Commissioner Coldiron Yes
Commissioner Murphy No
Commissioner Rice Yes
Mayor Carruthers Yes
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N.6.b
Motion carried.
COMMISSIONER ITEM
J1 Mr. Shillinger addressed the Board concerning the July 29-30, 2020 Mini Lobster
Season. The following individuals addressed the Board: Captain David Dipre, Florida Fish &
Wildlife Conservation; and Stuart Schaffer, representing Sugarloaf Shores Property Owner's
Association. The Board took no official action.
HURRICANE IRMA RECOVERY
Ms. Hurley addressed the Board. Dr. Jonathan Gueverra, President of the College of the
Florida Keys (CFK), addressed the Board concerning the following two items (D12 & D11):
D12 Big Pine Road Prison property.
D11 CFK Construction Technology Apprenticeship Program.
Mr. Shillinger, Mr. Gastesi and Kevin Wilson, Assistant County Administrator, c
76
addressed the Board. The Board took no official action. >
2
PLANNING& ENVIRONMENTAL RESOURCES, BUILDING
& CODE COMPLIANCE DEPARTMENTS
cv
cv
H5 Emily Schemper, Sr. Director Planning & Environmental Resources, addressed the
Board. Erin Deady, Esquire, Project Manager, gave a Power Point Presentation to the Monroe
County Board of County Commissioners on the Florida Department of Environmental Protection
Resilient Coastlines Program Grant to Update and Reorganize Elements of the Monroe County
Comprehensive Plan to Incorporate Climate Change-Related Vulnerability and Adaptation E
Information and to Address Recently Enacted "Peril of Flood" Legislation Under Chapter 163,
Florida Statutes. The Board took no official action.
H6 Mike Roberts, Assistant Director of Environmental Resources, gave a Power Point
Presentation update on Comprehensive Plan Policies requiring Monroe County to adopt
Adaptation Action Areas (AAAs) considering Sea Level Rise, Shifting Habitat, Storm Surge
Rise, and Flood Risk; and approval to advertise a Request for Proposals for a consultant to
update data and develop policy approaches AAAs,pending a final contract with the Florida
Department of Environmental Protection Resilient Coastlines Program. After discussion, motion
was made by Commissioner Coldiron and seconded by Commissioner Murphy granting approval
to advertise a Request for Proposals. Motion carried unanimously.
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N.6.b
PUBLIC HEARINGS
Helene, Wetherington, Director of Disaster Recovery, gave a Power Point Presentation
on the following three items (N1, N2 & N3):
N1 A Public Hearing was held for citizens and municipalities to provide input on an
application for non-matching grant funds for a mitigation project encompassing road
repairs/elevation and drainage improvements in the amount of$8.1 million in the Sands
Subdivision on Big Pine Key utilizing Community Development Block Grant-Disaster
Recovery Infrastructure Repair and Mitigation Program funding from the Florida Department of
Economic Opportunity (DEO) funded through the Federal Housing and Urban Development
Agency, after a duly noticed 10 day public comment period; after a 5 day public notice; and
approval to submit the grant application to DEO.
N2 A Public Hearing was held for citizens and municipalities to provide input on an
application for non-matching grant funds to repair the Rock Harbor Jetty in Key Largo in the
amount of$1,200,000.00 utilizing Community Development Block Grant- Disaster Recovery
Infrastructure Repair Program funding from the Florida Department of Economic Opportunity
(DEO) funded through the Federal Housing and Urban Development Agency, after a duly
noticed 10 day public comment period; after a 10 day public notice; and approval to submit grant c
76
the application to DEO. 0
N3 A Public Hearing was held for citizens and municipalities to provide input on an
application for non-matching grant funds to repair the Tavernier Breakwater in the amount of$2
million utilizing Community Development Block Grant-Disaster Recovery Infrastructure
Repair Program funding from the Florida Department of Economic Opportunity (DEO) funded
through the Federal Housing and Urban Development Agency, after a duly noticed 10 day public
comment period; after a 10 day public notice; and approval to submit the grant application to
DEO.
There was no public input on the Public Hearings (N1, N2 & N3). After discussion,
motion was made by Commissioner Rice and seconded by Commissioner Murphy granting
approval of the (Public Hearing) items. Motion carried unanimously.
MISCELLANEOUS BULK APPROVAL
C22 Motion was made by Commissioner Coldiron and seconded by Commissioner Murphy
granting approval of an Agreement with Guidance/Care Center, Inc. for the Women's Jail
Incarceration Drug Abuse Treatment Program, in the amount of$44,328.00; for October 1, 2019
through June 30, 2020 as recommended by the Substance Abuse Policy Advisory Board for
funding from FDLE, Federal Fiscal Year 2018, Edward Byrne Memorial Justice Assistance
Grant Program. Roll call vote carried unanimously, with Commissioner Rice abstaining due to a
conflict. Motion carried.
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N.6.b
COUNTY ADMINISTRATOR
L3 Rhonda Haag, Chief Resilience Officer, addressed the Board concerning approval of
preferred alternative and its options for the tentatively selected plan developed by the U.S. Army
Corps of Engineers (USACE)under the Partnership Agreement with USACE for investigating
coastal storm risk vulnerability for the Florida Keys. Susan Layton, Chief Planning and Policy
Branch USACE, gave a Power Point Presentation on Florida Keys Coastal Storm Risk
Management Feasibility Study. The following individual addressed the Board: Alison Higgins,
Sustainability Coordinator, City of Key West. After discussion, motion was made by
Commissioner Coldiron and seconded by Commissioner Murphy taking all those that are
identified for acquisition and rolling them over into elevation right now. Roll call vote was taken
with the following results:
Commissioner Cates No
Commissioner Coldiron Yes
Commissioner Murphy Yes y
Commissioner Rice No
Mayor Carruthers No
Motion failed. 0
0
MISCELLANEOUS BULK APPROVALS
C24 Richard Strickland, Director of Airports, gave a Power Point Presentation on the CARES
Act. N
i
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Mr. Strickland and Mr. Gastesi addressed the Board concerning the following three items
(C20, C21 & C23):
C20 Ratification and approval of CARES Act Grant Agreement 43-12-0037-062-2020 from E
the United States of America acting through the Federal Aviation Administration providing
$17,000,000.00 to the Key West International Airport and directing the Clerk to create a CARES
Act revenue account within Airport Revenue Fund 404. The purpose of this grant is for the
Airport to maintain safe and efficient airport operations and provide funding to pay for airport-
related operational and maintenance expenses due to a decline in revenues arising from
diminished airport operations and activities as a result of the COVID-19 Public Health
Emergency. CARES Act airport grant amounts were derived by legislative formula. There is no
match required for this grant.
C21 Ratification and approval of CARES Act Grant Agreement 43-12-0044-037-2020 from
the United States of America acting through the Federal Aviation Administration providing
$69,000.00 to the Florida Keys Marathon International Airport and directing the Clerk to create a
CARES Act revenue account within Airport Revenue Fund 403. The purpose of this grant is for
the Airport to maintain safe and efficient airport operations and provide funding to pay for
airport-related operational and maintenance expenses due to a decline in revenues arising from
Packet Pg. 2522
N.6.b
diminished airport operations and activities as a result of the COVID-19 Public Health
Emergency. CARES Act airport grant amounts were derived by legislative formula. There is no
match required for this grant.
C23 Approval to waive purchasing policies and procedures and declare an emergency for the
purpose of purchasing twenty Flyaway 6-Seats Cluster Series seating pods and required
accessories from Arconas Corporation in the amount of$153,470.00 for emergency replacement
of linear seating in the secured passenger Departure Hall at the Key West International Airport to
meet social distancing requirements due to the COVID-19 public health emergency. The seating
will be paid 50%from FAA Airport CARES grant 37-62 and 50%from State FDOT Grant
GOE47. Staff recommends the purchase of the seating from Arconas to match the same seating
that is on order for the Departure Hall Renovation Project currently underway at the Airport and
to provide continuity for maintenance and warranty purposes.
After discussion, motion was made by Commissioner Rice and seconded by
Commissioner Coldiron granting approval of the items (C20, C21 & C23). Motion carried
unanimously.
COMMISSIONER ITEM/COUNTY ADMINISTRATOR
0
Mr. Gastesi and Mr. Shillinger addressed the Board. Mr. Cook gave a Power Point
Presentation on the following two items (J2 & L4):
J2 Approval of a Resolution rescinding Resolution No. 146-2013 and establishing a new
policy for compensation for emergency response work.
cv
L4 Discussion, direction, and approval of a Resolution repealing Resolution No. 146-2013
and establishing a new Emergency Response Pay Plan.
The following individuals addressed the Board: Scott Atwell, CEO Key West Chamber E
of Commerce; George Neugent, Sue Heim, Naja Girard and Andrea Thompson, President of the
Professional Firefighters of Monroe County, IAFF Local 3909. After discussion, motion was
made by Commissioner Murphy and seconded by Commissioner Rice to adopt the following
Resolution (Item L4), approving 43 (staff recommendation, attached hereto)with amended
added language that the County Administrator will notify the BOCC, if possible, immediately of
the activation due to an emergency/disaster. Roll call vote was taken with the following results:
Commissioner Cates No
Commissioner Coldiron Yes
Commissioner Murphy Yes
Commissioner Rice Yes
Mayor Carruthers Yes
Motion carried.
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N.6.b
RESOLUTION NO. 148-2020
Said Resolution is incorporated herein by reference.
HURRICANE IRMA RECOVERY
D1 Ms. Boan gave a report of Hurricane Irma finance activity by the Office of Management
and Budget. Mr. Gastesi and Mr. Wilson addressed the Board.
D2 Ms. Wetherington gave a Power Point Presentation of Voluntary Home Buyout Program
progress and approval of a Resolution to accept the Community Development Block Grant-
Disaster Recovery (CDBG-DR) funds in the amount of$15 million for non-matching grant funds
from the Florida Department of Economic Opportunity for implementation of the Voluntary
Home Buyout Program and direct the County Administrator to sign the sub-recipient agreement.
STAFF REPORTS
F 1 Ms. Schemper gave a Power Point Presentation update on the proposed County Rule (28-
20.140, F.A.C.)that the State of Florida is working on for the Florida Keys Area of Critical State
Concern. After discussion, motion was made by Commissioner Rice and seconded by 0
Commissioner Coldiron granting consent for staff to send a letter commenting that we would
prefer that they take out the completed tasks to avoid confusion, to make it clear that we did
make the progress on the old work program and those are no longer requirements that still need
to be met. Motion carried unanimously.
N
F2 Lisa Tennyson, Legislative Affairs & Grants Acquisition Director, gave a Power Point
Y � g q �
Presentation on the Federal and State Response to COVID-19. Mr. Gastesi addressed the Board.
COUNTY ADMINISTRATOR
P12 Motion was made by Commissioner Rice and seconded by Commissioner Murphy to
adopt the following Resolution asking the Governor to allocate the unspent local government
portion of the State's Coronavirus Relief Fund and supporting the request/proposal from the
Florida Association of Counties and the Florida League of Cities, and also requesting that State
agencies with oversight of CARES Act authorized funds release those funds as soon as possible
and ensure that funding is distributed across all communities with needs arising from the
COVID-19 pandemic without regard for population size or entitlement status. Motion carried
unanimously.
RESOLUTION NO. 149-2020
Said Resolution is incorporated herein by reference.
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N.6.b
HURRICANE IRMA RECOVERY
D2 Motion was made by Commissioner Coldiron and seconded by Commissioner Rice to
adopt the following Resolution to accept the Community Development Block Grant- Disaster
Recovery (CDBG-DR) funds in the amount of$15 million for non-matching grant funds from
the Florida Department of Economic Opportunity for implementation of the Voluntary Home
Buyout Program and directing the County Administrator to sign the sub-recipient agreement.
Motion carried unanimously.
RESOLUTION NO. 150-2020
Said Resolution is incorporated herein by reference.
COUNTY ATTORNEY
M1 Mr. Shillinger advised the Board that there is no County Attorney report for
April/May 2020. y
Mr. Shillinger requested to hold an Attorney Client Closed Session in the matter of
Jonathon Haim;Jessica Haim; and Bettina Haim v. Monroe County, et al, Case No. CAK-20-
c
296, 16th Judicial Circuit and read the required language into the record. Motion was made by ru
Commissioner Coldiron and seconded by Commissioner Murphy to hold the Closed Session at a
special meeting on June 4, 2020, at 11:00 a.m., in Marathon or as soon thereafter as may be
heard. Motion carried unanimously.
N
Mr. Shillinger requested to hold an Attorney Client Closed Session in the matter of Ni
Vacation Rental of the Florida Keys, LLC v. Monroe County, Case No. 19-AP-03-M and read the
required language into the record. Motion was made by Commissioner Rice and seconded by
Commissioner Murphy to hold the Closed Session at a special meeting on June 4, 2020, at 11:00
a.m., in Marathon or as soon thereafter as may be heard. Motion carried unanimously.
E
Mr. Gastesi addressed the Board. Mayor Carruthers excused herself from the meeting.
M2 Mr. Shillinger requested to hold an Attorney Client Closed Session in the matter of
BOCC vs. Summerland Key Marina, LLC and George Secchiaroli, Case No. 2018-CA-1205-K
and read the required language into the record. Motion was made by Commissioner Murphy and
seconded by Commissioner Cates to hold the Closed Session at the regular meeting on June 17,
2020 in Key Largo, FL at 1:30 p.m. or as soon thereafter as may be heard. Motion carried
unanimously, with Mayor Carruthers not present.
Mayor Carruthers returned to the meeting.
M3 Mr. Shillinger addressed the Board regarding an unsolicited proposal by SPGL, LLC to
build and manage 20 units of workforce housing on the Trumbo Road property and provide and
manage an addition 14 rental apartments on Stock Island to provide workforce housing for
employees of the Monroe County Sheriff. The following individuals addressed the Board: Jed
201 P �jge 05 201 20, 20,
Packet Pg. 2525
N.6.b
Molleston, President of the Steamplant Condominium Association and representing SPGL, LLC;
and Sheriff Rick Ramsay. After discussion, motion was made by Commissioner Rice and
seconded by Commissioner Murphy to advertise proposal pursuant to F.S. 255.065 for a period
of 30 days. Roll call vote carried unanimously.
M7 Mr. Shillinger addressed the Board concerning approval of renewal of Primary
Windstorm Insurance Policy with a premium of$812,452.00 from Citizens Property Insurance
Corporation; and authorization for the Risk Administrator to sign all necessary forms. After
discussion, motion was made by Commissioner Murphy and seconded by Commissioner
Coldiron granting approval of the item. Motion carried unanimously.
BUILDING DEPARTMENT
P1 Ms. Hurley addressed the Board concerning approval of a Resolution of the Monroe
County Board of County Commissioners waiving approximately $192,381.00 in building permit
fees for a total of 57 affordable employee housing dwelling units comprised of 26 low income
(80% of median); and 31 moderate income (120% of median), or below; to be constructed on a
parcel located at 0 Betty Rose Drive on Rockland Key having real estate number 00121980-
000600. After discussion, motion was made by Commissioner Rice and seconded by
Commissioner Murphy to adopt the following Resolution. Roll call vote was taken with the c
� Y P g
following results:
2
Commissioner Cates Yes <
Commissioner Coldiron Yes
N
Commissioner Murphy Yes i
Commissioner Rice Yes
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Mayor Carruthers No
Motion carried.
a�
RESOLUTION NO. 151-2020
Said Resolution is incorporated herein by reference.
COUNTY ADMINISTRATOR
P11 Mr. Gastesi addressed the Board concerning the COVID-19 pandemic and the County's
response. Shannon Weiner, Director of Emergency Management; and Mr. Shillinger addressed the
Board. The Board took no official action.
COUNTY ATTORNEY
Mr. Shillinger requested that the following two items be moved from the Marathon
Government Center to the Key West Government Center on June 4, 2020:
Packet Pg. 2526
N.6.b
Attorney-Client Closed Session in the matter of Jonathon Haim;Jessica Haim; and
Bettina Haim v. Monroe County; Monroe County Board of County Commissioners; Monroe
County Sheribrs Office; Rick Ramsay; Heather Carruthers; and Shannon Weiner, Case No. 20-
CA-296-K, Circuit Court, Sixteenth Judicial Circuit.
Attorney-Client Closed Session in the matter of Vacation Rental of the Florida Keys,
LLC v. Monroe County, Case No. 19-AP-03-M.
Motion was made by Commissioner Coldiron and seconded by Commissioner Murphy to
hold the Closed Sessions in Key West. Motion carried unanimously.
CLOSED SESSIONS
Il Mr. Shillinger advised the Board that the Attorney-Client Closed Session in the matter of
AshBritt, Inc. v. Monroe County, FL and Florida Department of Transportation, Case No. CA-K-
17-802 is deleted from the agenda.
12 Mr. Shillinger advised the Board that the Attorney-Client Closed Session in the matter of
Donald Davis v. Monroe County, CA-M-04-379 is deleted from the agenda.
I3 Mr. Shillinger requested to continue the Attorney-Client Closed Session in the matter of
Monroe County BOCC v. Magnolia 101, LLC, et al., Case No. 13-945-P(Fla. 16th Jud. Cir.)to
the June 17, 2020 meeting in Key Largo. Motion was made by Commissioner Coldiron and
seconded by Commissioner Rice to continue the item. Motion carried unanimously.
N
Motion was made by Commissioner Coldiron and seconded by Commissioner Rice to
N
continue the following two items (I4 & I5)to the June 17, 2020 meeting in Key Largo:
I4 An Attorney-Client Closed Session in the matter of Disaster Solutions v. Monroe County,
16th Judicial Circuit Case No. 2019-CA-32-K. E
I5 An Attorney-Client Closed Session in the matter of Sunset Garden Estate Land Trust
211012014, by and through its Successor Trustee, Simtrust Group LLC and Sunset Gardens
Farm, LLC v. Monroe County, Florida, Case No. 19-CA-460-P.
Motion carried unanimously.
I6 Mr. Shillinger advised the Board that the Attorney-Client Closed Session in the matter of
Roy's Trailer Park, Inc. d/b/a Island Life Village v. Eric Noel and Marie Noel and Monroe
County v. John Doe and Jane Doe, unknown tenants in possession ofLots 1-108 ofRoy's Trailer
Park, Inc. d/b/a Island Life Village, Case No. 19-CA-175-K is deleted from the agenda.
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N.6.b
COUNTY ADMINSTRATOR
Ll Mr. Gastesi referred the Board to the County Administrator's monthly report for May
2020. Said report is incorporated herein by reference.
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Kevin Madok, CPA, Clerk
and ex-officio Clerk to the
Board of County Commissioners
Monroe County, Florida
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N.6.b
1 Current Monroe County Policy-Daily Pay
Most like:FKAA,Mosquito Control,Keys Energy and Statewide Respondents:Exempt22%;Non Exempt38%
Armin Leave-Non Exempt Non Exempt Emergency Response Rate Armin Leave-Exempt Exempt Emergency Response Rate
1 1.5 1 1.5
Employee Nl Employee N2 Employee N3 Employee N4 Employee NS Employee N6
Admin Leave Admin Leave+l.Sx Admin Leave+l.Sx Admin Leave Admin Leave+l.Sx Admin Leave+l.Sx
Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate
$20.00 $20.00 $20.00 $35.00 $35.00 $35.00
Non-Exempt/Called Into Non-Exempt/Ca lied into
work while others are on work while others are on Exempt/Called into work Exempt/Called into work while
Sent Home/No Work Admin Leave Admin Leave Sent Home/No Work while others are on leave others are on leave
Worked 8 hours while Worked 12 hours while Worked 8 hours while Worked 12 hours while
others were at home others were at home others were at home others were at home
$160.00 $400.00 $520.00 $280.00 $700.do $91a001 $2,970.00 sum of these 5 employees
2 CATES OPTION-Admin Leave+1.5 for Non Exempts and NO Admin Leave or pay for Exempts(Salary;only)
Admin Leave Non Exempt Emergency Response Rate Admin Leave-Exempt Exempt Emergency Response Rate
1 1.5 1 0
Employee Nl Employee N2 Employee N3 Employee N4 Employee NS Employee N6
Admin Leave Admin Leave+l.Sx Admin Leave+l.Sx Admin Leave Salary only Salary Only
Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate y
$20.00 $20.00 $20.00 $35.00 $35.00 $35.00 I)
Non-Exempt/Called into Non-Exempt/Ca lied into .F+
work while others are on work while others are on Exempt/Called into work Exempt/Called into work while �
Sent Home/No Work Admin Leave Admin Leave Sent Home/No Work while others are on leave others are on leave
Worked 8 hours while Worked 12 hours while Worked 8 hours while Worked 12 hours while
others were at home others were at home others were at home others were at home
$160.00 $400.00 $520.00 $280.00 $280.00 $280.00 $1,920.00 sum ofthese 5 employees
-35%Change from current policy
3 STAFF RECOMMENDATION-Admin leave if notworking;l5xforregularworkday;2.Oxfor hours greater than regularworkday/workweek
Admin Leave Non Exempt Emergency Response Rate Armin Leave-Exempt Exempt Emergency Response Rate N
1 1.5 1.5 1 1.5 1.5
2 2
Employee Nl Employee N2 Employee N3 Employee N4 Employee NS Employee N6
Admin Leave l.Sx for B hours l.Sx for B Ines;2.Ox for 4 hrs Admin Leave l.Sx for B hours l.Sx for B hrs;2.Ox for 4 hrs
Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate
$20.00 $20.00 $20.00 $35.00 $35.00 $35.00
Non-Exempt/Called Into Non-Exempt/Ca lied into
work while others are on work while others are on Exempt/Called into work Exempt/Called into work while .F+
Sent Home/No Work Admin Leave Admin Leave Sent Home/No Work while others are on leave others are on leave c
Worked 8 hours while Worked 12 hours while Worked 8 hours while Worked 12 hours while C
others were at home others were at home others were at home others were at home
$160.00 $240.00 $400.00 $280.00 $420.00 $700.00 $2,200.00 sum ofthese 5 employees
-26%Change from current policy fry
Other changes: May be activated for a maximum of 3 weeks;with weely extensions by County Administrator who notifies Commissioners
Provision requiring BOCC to review this policy between January and March in odd years following BOCC member elections
Standing option in policy for employees to waive emergency response pay
Stop Administrative Pay if employee does not return to work as assigned
Potential for disciplinary action for employees who do not return
Remove option to earn compensatory time as method of payment for emergency response work
Remove$24.00/hr minimum rate
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