Item N10 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 10, 2014 Division: County Administrator
Bulk Item: Yes XX No _ Staff Contact Person: Connie Cyr
AGENDA ITEM WORDING: Approval to execute agreement with CrimeStoppers of Miami-Dade.
ITEM BACKGROUND: Pursuant to F.S. 16.555(5)(b) any county may apply to the Florida
Department of Legal Affairs for a grant collected in the judicial circuit in which the county is located.
However a grant may only be awarded to counties which are served by an official member of the
Florida Association of Crime Stoppers. Crime Stoppers of the Florida Keys merged with Crime
Stoppers of Miami-Dade. Crime Stoppers of Miami-Dade will now serve as Monroe County's
representative.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES:
N/A.
STAFF RECOMMENDATIONS:
Approve
TOTAL COST: TBD BUDGETED: Yes No
COST TO COUNTY:$ SOURCE OF FUNDS:
REVENUE PRODUCING: Yes o XX AMOUNT PER MONTH_ Year _
APPROVED BY: County Att TOMB/Purchasing_ Risk Management
DOCUMENTATION: Included XX Not Required DISPOSITION: AGENDA ITEM tt^ IC
Revised 2/05
LETTER OF AGREEMENT
This letter of agreement is entered into this day of
by and between the Monroe County Board of County Commissioners (Board) and
CrimeStcppers of Miami-Dade County, Inc. (CS) a non-profit Florida Corporation. The
parties agree as follows:
1. The Board hereby authorizes CS to apply for grants from the State Crime
Stoppers Trust Fund that may be available for use in Monroe County. The CS is also authorized
to administer such grants on behalf of Monroe County.
z. In carrying out the duties described in paragraph 1, CS agrees to keep its
financial records pertaining to Crime Stoppers grants in accordance with generally accepted
governmental accounting principles and to make those records available to auditors employed
by the County or State upon reasonable request. If an audit reveals that grant funds have
been spent in a manner contrary to the terms of the grant, or the audit reveals any other
irregularity in the expenditure of the grant funds, any reimbursement of grant funds to the State,
plus any applicable interest or penalties, is the sole responsibility and liability of CS and not
of Monroe County.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day
and year first above written.
(SEAL)
ATTEST:AMY HEAVILIN,CLERK BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA
By By:
Deputy Clerk Mayor Danny Kolhage
CRIME STOPPERS OF MIAMI-DADE, INC.
ATTEST:
By By
Witness Title:
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From: Diane Gibson fmailto:daibsonDhistorickevwestinns.com]
Sent: Friday, December 05, 2014 4:39 PM
To: Granger-Lisa
Subject: Renewed County Letters -Crime Stoppers Programs
Hi Lisa: Hope all is good with you. The good news is that from our last conversation, I finally got a response
from Miami Dade Crime Stoppers on what was needed to complete the merger between FL Keys and Miami-
Dade Crime Stoppers program. If you have a moment,please review and let me know what we need to do to get
this resolved so that our funds can be used for the Crime Stoppers program as I appreciate your input and
direction with this. My direct line at work is (305) 239-1174.The bad news is that it's my understanding that the
OAG has requested the letter be completed and sent to Tallahassee by 12/31/14 which unfortunately doesn't
give us much time. Oh boy!
Thanks again Lisa!
Diane
Begin forwarded message:
From: Maureen Hickey<Maureen( crimestonpersmiami.com>
Date: December 5, 2014 at 2:51:41 PM EST
To: Diane Gibson<dianeg(keysbank.com>
Subject: FW: Renewed County Letters
Good afternoon Diane—
Hope all is well with you and yours and you are doing well.
At any rate,the AG is requiring an Agreement Letter from the Board of County Commissioners that the
The Florida Keys Crime Stopper program is authorized to receive funds on their behalf. This money
comes from the Clerk of the Court(Monroe) sent to the State and deposited in a CS Trust Fund which is
overseen by the AGs office. As a participant in that Trust Fund,we then request reimbursement for
authorized expenses as set out by our grant and administered by the OAG—from the Crime Stopper
Trust Fund. This letter is needed, IN TALLAHASSEE, by the 31"of this month. This should have
been done months ago, but things are chaotic here and the letter got buried and has only now
resurfaced as we got a reminder. The reason for this is so that all programs be on the same time
schedule with their grants.
I have attached an old letter of agreement for Dade County which may help. If you have any questions,
please give me a call at your earliest convenience,as time is of the essence!
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