Item E1 �s E.1
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County �� � .�� �y,+ ' �, "tr BOARD OF COUNTY COMMISSIONERS
�a� Mayor Heather Carruthers,District 3
�1 nff `ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys` ) H` Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
September 3, 2020
Agenda Item Number: E.1
Agenda Item Summary #7256
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Ratification of Modification 46 to the Low Income Home Energy
Assistance Program (LIHEAP) CARES Act Agreement 4 17EA-OF-11-54-01-019, FLAIR Contract
4 E1959 between the Florida Department of Economic Opportunity (DEO) and Monroe County
Board of County Commissioners /Monroe County Social Services to increase funding by
$182,377.00 which will increase the total contract amount from $1,184,575.29 to $1,366,952.29 for
a contract period of 04/01/2017 through 09/30/2021.
ITEM BACKGROUND: Standard LIHEAP funding allows Monroe County Social Services to
provide assistance Countywide to eligible low-income households with meeting the costs of home
cooling and heating. Standard LIHEAP funding is reoccurring and cost reimbursement based.
This particular LIHEAP CARES Act Supplemental allocation is a non-reoccurring cost
reimbursement agreement whereby low-income individuals are provided with emergency financial
assistance up to $2000 per household in the event they have been financially impacted by the 2020
Coronavirus Pandemic.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved LIHEAP Modification 45 on
6/17/2020.
CONTRACT/AGREEMENT CHANGES:
Increase in funding & agreement extension
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
STAMPED AND EXECUTED LIHEAP MOD 46 (8/25/20)
BACKUP fully executed LIHEAP mod 4005
FINANCIAL IMPACT:
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E.1
Effective Date: 04/01/2017
Expiration Date: 09/30/2021
Total Dollar Value of Contract: $1,366,952.29
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds: GRANT
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: YES
County Match:
Insurance Required: No
Additional Details:
09/16/20 NEW COST CENTER ADDED $182,377.00
125-6153517
REVIEWED BY:
Sheryl Graham Completed 08/25/2020 2:46 PM
Pedro Mercado Completed 08/25/2020 2:48 PM
Purchasing Completed 08/26/2020 10:46 AM
Budget and Finance Completed 08/26/2020 10:55 AM
Maria Slavik Completed 08/26/2020 10:56 AM
Liz Yongue Completed 08/26/2020 2:28 PM
Board of County Commissioners Pending 09/03/2020 5:05 PM
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1 ocuSign F:nvolope ID:U9UF Ul-U42b 1(- 4L:5-33E4J4L:B/33t) E.1.ai
Docu ign Envelope ID:09DFED01-042 27-B4G6-33E434EE7 35
MODIFICATION l F AGREEMENT BETWEEN THE
FLORIDA T T OF ECONOMIC OPPORTUNITY
LOW-INCOME Y ASSISTANCEP (LI )AND
MONROE COUNTY,FLORIDA
CFDA Number:9 . 3 Agreement umber: 17EA-OF-11-54-01-019
FLAIR Contract umber: E19
FEDERALLY T AGREEMENT
0
THIS MODIFICATION Number Six is entered into between the State of Florida, Department of Economic
Opportunity, with headquarters in Tallahassee, Florida, hereinafter referred to as "D O," and Monroe County, Florida,
hereinafter referred to as"Subrecipient®' (each individually a "Party"and collectively"the Parties")
WHEREAS,Paragraph(4)( )of the Agreement provides that" jodifications to this Agreement must be in writing, CL
on DO-approved forms,as applicable, and duly signed by the Parties";and
FIRERS, DEO and Subrecipient have entered into Agreement Number 17A-OF-11-5 -01-01 , in which DEO
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awarded Subrecipient One Million One Hundred Eighty-Four Thousand ive Hundred Seventy-Five Dollars an
Twenty-
Nine C'ents , , e )in Low-income Home Energy Assistance Program(LIFT AP)fun ("the Agreement");and
WHEREAS, LIi3AP CARES Act funds are available to increase the amount of funding granted to Subrecipient;and
THEREFORE, in consideration of the mutual promises of the Parties contained herein,the Parties agree as
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follows®
1. Subparagraph (1 )(a), FUNDING/CON i ERATION is hereby deleted in its entirety and replaced with the
following:
"(a) This is a cost-reimbursement agreement.DEO awards Subrecipient One Million Three Hundred Sixty-six
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Thousand NineHundred Fifty-Two Dollars and Twenty-Nine Cents( , , . ), subject to the terms and conditions
of this Agreement, availability of funds and ap
propriate budget authority® however, Subrecipient may incur costs and
submit for reimbursement only up to the Total (Revised) Funds Released dollar amount listed in Su reci ientes most
recently D -issued Notice of Fund Availability (NFA). Each such NFA, and any attachments thereto, duly issued to
Subrecipient by DEO, including, but not limited to its special terms, conditions,and instructions, is incorporated into the
Agreement by reference."
2. Tot e extent there is any conflict between the provisions of this Modification, including any attachments and
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exhibits thereto, and the provisions of the Agreement, including any attachments and exhibits thereto, the provisions of
this Modification shall supersede and control.
3. All provisions of the Agreement,including any attachments or exhibits thereto,not amended by or in conflict with
this Modification, remain in full force and effect.
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E.1.ai
DocuSlgn tnvelope iu. UhtC;Ul-041ti 2/- (:6-33t4" tSf335
DocuSipn Envelope ID:090 FECO i-0426-4427-134C6-33E43407336
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STATE O F FL I r,� �r<<� ,
DEPARTMENT OF ECONOMIC OPPORTUNITY
FEDERALLY FUNDED SUBGRANT AGREEMENT
SIGNATURE PAGE
IN WITNESS WHEREOF,by signature below,the Parties agree to abide by the terms,conditions,and provisions
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of the Agreement, as modified.This Modification shall be effective on the date last executed by the Parties.
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SUBRECIPIENT STATE F FLORIDA
ONROE COUNTY,FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
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+J u 7pned Bay: CL
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By: .
(Signature) r, , .
_ u.�Frrrrg�' Ken Lawson,Executive Director —
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(Print/Type Marne and Title Here) Department of Economic Opportunity >
Date: � ° � �� . ,��.. ate: �/24/2b20
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5 -6074 Approved as to form and legal
Federal Identification Number sufficiency,subject only to full and
proper execution by the Parties.
273876757
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DUNS Number Office of the General Counsel
Department of Economic Opportunity _
17 A-QF-11-54-01- 19
Agreement Number n use by
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BY: S
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Approved Date:_ /2 /220 W�6Y
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Monroe County Board of County Commissioners NROE COUNTY A FINEY
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Mayor Heather Carruthers ASSIB U ATTORNEY
Elate 8/25/20
Bate page 2
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DocuSign Envelope ID:3454E9B7-04ED-4E82-BOCE-8AOA60AD94D8
DocuSign Envelope ID:3454E9B7-04ED-4EB2-BODE-BAOA60AD94D8
MODIFICATION NUMBER FIVE OF AGREEMENT BETWEEN THE
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
LOW-INCOME HOME ENERGY ASSISTANCE PROGRAM(LIHEAP)AND
ONOE COUNTY,FLORIDA
CFDA Number:93.568 Agreement Number:17EA-OF-11-54-01-019
FLAIR Contract Number:E1959
FEDERALLY FUNDED SUBGRANT AGREEMENT
THIS MODIFICATION Number Five is entered into between the State of Florida, Department of Economic
Opportunity, with headquarters in Tallahassee, Florida, hereinafter referred to as "DEO," and Monroe County, Florida,
hereinafter referred to as"Subrecipient"(each individually a"Party"and collectively"the Parties").
WHEREAS,Paragraph(4)(b)of the Agreement provides that"[ ]odifications to this Agreement must be in writing,
on DEO-approved forms,as applicable,and duly signed by the Parties";and
WHEREAS, DEO and Subrecipient have entered Into Agreement Number 17EA-OF-11-54-01-019, in which DEO
awarded Subreciplent Nine Hundred Fourteen Thousand Three Hundred Eighteen Dollars and Twenty-Nine Cents CL
( 14,31 .2 )in Low-income Home Energy Assistance Program(LIHEAP)funds("the Agreement");and
WHEREAS, LIHEAP Federal Fiscal Year 2020 funds are available to increase the amount of funding granted to
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Subrecipient®and Co
NOW,THEREFORE, in consideration of the mutual promises of the Parties contained herein,the Parties agree as
follows: CL
1. Subparagraph (18)(a), FUNPING_ CONSlDEATION, is hereby deleted in Its entirety and replaced with the
following:
"(a) This is a cost-reimbursement agreement.DEO awards Subrecipient One Million One Hundred Eighty-Four
Thousand five Hundred Seventy-Five Dollars and Twenty-Nine Cents( 1,1 ,575.29),subject to the terms and conditions
of this Agreement, availability of funds and appropriate budget authority; however, Subrecipient may incur costs and
75
submit for reimbursement only up to the Total (Revised) Funds Released dollar amount listed in Subrecipient's most
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recently DEO-issued Notice of Fund Availability (NFA). Each such NFA, and any attachments thereto, duly issued to
Subrecipient by DEO, including, but not limited to its special terms,conditions,and instructions,is incorporated into the
Agreement by reference."
2. To the extent there is any conflict between the provisions of this Modification, including any attachments and
exhibits thereto,and the provisions of the Agreement,including any attachments and exhibits thereto,the provisions of
this Modification shall supersede and control.
3. All provisions of the Agreement,including any attachments or exhibits thereto,not amended by or in conflict with
this Modification,remain in full force and effect.
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DocuSign Envelope ID:3454E9B7-04ED-4E82-BOCE-8AOA60AD94D8
DocuSign Envelope ID:3454E9B7-04ED-4E82-BOCE-8AOA60AD94D8
ATE OF FLORIDA
DEPARTMENT OF ECONOMIC OPPORTUNITY
FEDERALLY FUNDED SUBGRANT AGREEMENT
SIGNATURE PAGE
IN WITNESS WHEREOF,by signature below,the Parties agree to abide by the terms,conditions,and provisions
of the Agreement,as modified.This Modification shall be effective on the date last executed by the Parties.
SU RECIPIENT STATE OF FLORIDA
OOE COUNTY,FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY C
Docuftnedby:
B By
(Signatur
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__Mayor Heather Carruthers Ken Lawson,Executive Director
(Print/Type Name and Title Here) Department of Economic Opportunity
7/24/2020 i
Date:
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Date: CD
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59-600749 Approved as to form and legal
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Federal Identification Number sufficiency,subject only to full and
proper execution by the Parties.
P73876757
DUNS Number Office of the General Counsel
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Department rt of Economic Opportunity
17 _.._ DocuSigned by: X
S(,u,v A, WL.U,S
By.
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°i 7/22/2020
Approved Date:
nOVE1aP' 'OUfM, ATTORNEY
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Date 7110/20
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