Item E2 I�`�
County of Monroe
�y,4 ' '�, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor Heather Carruthers,District 3
�1 `_ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys` )-.�ff` Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
September 3, 2020
Agenda Item Number: E.2
Agenda Item Summary #7326
REVISED BACKUP: Inserted revised S.O.S Amendment 42
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Approval of Amendment 42 to Food Service Agreement between
Star of the Sea Foundation, Inc. (SOS), and Monroe County Social Services/Nutrition Program to
increase the reimbursement rate from $4.76 to $6.00 per meal to SOS for the contract period of
08/01/2020 through 06/30/2021.
ITEM BACKGROUND: Star of the Sea Foundation, Inc., (SOS) has been chosen as the second
primary food vendor which provides the meals for the Monroe County Nutrition Program operated
by Monroe County Social Services. The County wishes to continue to provide meals as supplied by
the primary food vendor, GA Food Service, Inc., in addition to the second primary vendor, SOS.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved Amendment 41 on 06/17/2020.
CONTRACT/AGREEMENT CHANGES:
rate adjustment
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Amendment 41 BACKUP
sosinsurance
SOS AMENDMENT 42
FINANCIAL IMPACT:
Effective Date: 08/01/2020
Expiration Date: 06/30/2021
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted: YES
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: NO If yes, amount:
Grant: YES
County Match:
Insurance Required: NO
Additional Details:
REVIEWED BY:
Sheryl Graham Completed 09/01/2020 3:46 PM
Pedro Mercado Completed 09/01/2020 3:50 PM
Purchasing Completed 09/01/2020 3:52 PM
Budget and Finance Completed 09/01/2020 4:03 PM
Maria Slavik Completed 09/01/2020 7:33 PM
Liz Yongue Completed 09/01/2020 7:35 PM
Board of County Commissioners Pending 09/03/2020 5:05 PM
2nd AMENDMENT AGREEMENT
Monroe County Nutrition Program
This 2nd Amendment to Agreement is entered into this 1st day of August, 2020, by and between the Board of
County Commissioners of Monroe County, Florida, a political subdivision of the State of Florida hereinafter
called the County, and Star of the Sea Foundation, Inc., a Florida corporation whose address is
5640 Maloney Ave, Key West, Florida(hereinafter called "Contractor")
WITNESSETH
WHEREAS, the parties entered into an agreement dated July 17, 2019, for provision of meals for the Monroe
County Nutrition Program Congregate and Home Delivered Meals program operated by the County.
NOW, THEREFORE, in consideration of the mutual covenants and obligations contained in this amendment
and in the original agreement, the parties agree as follows:
1. Beginning July 1, 2020, the Contractor shall continue to provide meals pursuant to the agreement dated
July 17, 2019 and any amendments thereto on a month to month basis, not to extend beyond 6/30/2021.
2. County may terminate the Star of the Sea Foundation Agreement dated July 17, 2019 and all
amendments thereto upon 30 days written notice provided by the Director of Social Services.
3. THE ADJUSTED CONTRACT AMOUNT
The County shall pay to the Contractor for the faithful performance of the Contract, in lawful
money of the United States, as follows:
Contract rate: $4.76 per meal for all meals
Adjusted rate: $6.00 per meal for all meals
4. Contractor shall comply with all federal, state, and local food safety regulations and the Department of
Elder Affairs Programs and Services Handbook, revised February 2020. Pursuant to paragraph 15 of the
original Agreement and the Department of Elder Affairs Programs and Services Handbook, Chapter 3:
Older Americans Act Service Requirements: Section 3, Nutrition Program Policies Food Service Contract
Provisions, revised February 2020, the county may cancel this Agreement if any of the following occur:
a. A temporary or permanent closure related to food service violations,
b. Administrative Complaints regarding food safety, or
c. 10 or more high priority/significant findings on sanitation inspections within the past 12 months,
beginning July 1, 2018. ("an unsatisfactory inspection means that the violations were a significant
threat to public health and sanitation and require correction before the next routine inspection.")
5. Contractor shall maintain a food safety management program within the facility that meets or exceeds
the minimum requirements of federal, state, municipal, or other agencies authorized to inspect or
accredit the food service operation and shall, upon request of the County,provide documentation of said
food safety management program and the results of any inspections related thereto.
6. Within 30 days of execution of this Agreement Contractor shall provide documentation of the three most
recent food preparation inspections conducted by the state regulatory authority to the County.
7. Within 30 days of execution of this Agreement Contractor shall provide County with a written plan of
correction for any high priority or significant findings on sanitation inspections.
8. Contractor shall immediately notify the County of any closures or Administrative Complaints regarding
food safety or of any sanitation inspections as referenced in the Department of Elder Affairs Programs
and Services Handbook Chapter 3: Older Americans Act Service Requirements: Nutrition Program
Policies Food Service Contract Provisions, revised February 2020,pp. 3-143.
9. Within 30 days of execution of this Agreement Contractor shall provide County with a description of
Contractor's delivery standards and sanitation that includes holding temperatures for transporting and
serving food.
10. County, AAA, and/or Department of Elder Affairs staff shall have the right, upon 24 hours written
notice, to inspect the food preparation and storage areas.
11. All other terms and conditions of the contract dated July 17, 2019, and any amendments thereto, shall
remain in full force and effect.
SEAL BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By: By:
Deputy Clerk Mayor Heather Carruthers
SEAL STAR OF THE SEA FOUNDATION, INC
Attest:
By: By:
Secretary President or Designee
�s E.2
r`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor Heather Carruthers,District 3
�1 `ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys` )-.�ff` Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
September 3, 2020
Agenda Item Number: E.2
Agenda Item Summary #7326
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Approval of Amendment 42 to Food Service Agreement between
Star of the Sea Foundation, Inc. (SOS), and Monroe County Social Services/Nutrition Program to
increase the reimbursement rate from $4.76 to $6.00 per meal to SOS for the contract period of
08/01/2020 through 06/30/2021.
ITEM BACKGROUND: Star of the Sea Foundation, Inc., (SOS) has been chosen as the second
primary food vendor which provides the meals for the Monroe County Nutrition Program operated
by Monroe County Social Services. The County wishes to continue to provide meals as supplied by
the primary food vendor, GA Food Service, Inc., in addition to the second primary vendor, SOS.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved Amendment 41 on 06/17/2020.
CONTRACT/AGREEMENT CHANGES:
rate adjustment
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
SOS AMENDMENT 42
Amendment 41 BACKUP
FINANCIAL IMPACT:
Effective Date: 08/01/2020
Expiration Date: 06/30/2021
Total Dollar Value of Contract:
Total Cost to County:
Packet Pg. 137
E.2
Current Year Portion:
Budgeted: YES
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: NO If yes, amount:
Grant: YES
County Match:
Insurance Required: NO
Additional Details:
REVIEWED BY:
Sheryl Graham Completed 09/01/2020 3:46 PM
Pedro Mercado Completed 09/01/2020 3:50 PM
Purchasing Completed 09/01/2020 3:52 PM
Budget and Finance Completed 09/01/2020 4:03 PM
Maria Slavik Completed 09/01/2020 7:33 PM
Liz Yongue Completed 09/01/2020 7:35 PM
Board of County Commissioners Pending 09/03/2020 5:05 PM
Packet Pg. 138
E.2.ai
2nd AMENDMENT AGREEMENT
Monroe County Nutrition Program
This 2nd Amendment to Agreement is entered into this 1st day of August, 2020, by and between the Board of
County Commissioners of Monroe County, Florida, a political subdivision of the State of Florida hereinafter
called the County, and Star of the Sea Foundation, Inc., a Florida corporation whose address is
5640 Maloney Ave, Key West, Florida(hereinafter called "Contractor")
WITNESSETH
WHEREAS, the parties entered into an agreement dated July 1, 2020, for provision of meals for the Monroe
County Nutrition Program Congregate and Home Delivered Meals program operated by the County.
NOW, THEREFORE, in consideration of the mutual covenants and obligations contained in this amendment
and in the original agreement, the parties agree as follows:
N
1. Beginning July 1, 2020, the Contractor shall continue to provide meals pursuant to the agreement dated
July 1, 2019 and any amendments thereto on a month to month basis, not to extend beyond 6/30/2021.
2. County may terminate the Star of the Sea Foundation Agreement dated July 1, 2019 and all amendments a
thereto upon 30 days written notice provided by the Director of Social Services. <
v)
3. THE ADJUSTED CONTRACT AMOUNT
The County shall pay to the Contractor for the faithful performance of the Contract, in lawful
money of the United States, as follows:
z
Contract rate: $4.76 per meal for all meals
w
Adjusted rate: $6.00 per meal for all meals
v)
4. Contractor shall comply with all federal, state, and local food safety regulations and the Department of
Elder Affairs Programs and Services Handbook, revised February 2020. Pursuant to paragraph 15 of the E
original Agreement and the Department of Elder Affairs Programs and Services Handbook, Chapter 3:
Older Americans Act Service Requirements: Section 3, Nutrition Program Policies Food Service Contract
Provisions, revised February 2020, the county may cancel this Agreement if any of the following occur:
a. A temporary or permanent closure related to food service violations,
b. Administrative Complaints regarding food safety, or
c. 10 or more high priority/significant findings on sanitation inspections within the past 12 months,
beginning July 1, 2018. ("an unsatisfactory inspection means that the violations were a significant
threat to public health and sanitation and require correction before the next routine inspection.")
5. Contractor shall maintain a food safety management program within the facility that meets or exceeds
the minimum requirements of federal, state, municipal, or other agencies authorized to inspect or
accredit the food service operation and shall, upon request of the County,provide documentation of said
food safety management program and the results of any inspections related thereto.
6. Within 30 days of execution of this Agreement Contractor shall provide documentation of the three most
recent food preparation inspections conducted by the state regulatory authority to the County.
Packet Pg. 139
E.2.ai
7. Within 30 days of execution of this Agreement Contractor shall provide County with a written plan of
correction for any high priority or significant findings on sanitation inspections.
8. Contractor shall immediately notify the County of any closures or Administrative Complaints regarding
food safety or of any sanitation inspections as referenced in the Department of Elder Affairs Programs
and Services Handbook Chapter 3: Older Americans Act Service Requirements: Nutrition Program
Policies Food Service Contract Provisions, revised February 2020,pp. 3-143.
9. Within 30 days of execution of this Agreement Contractor shall provide County with a description of
Contractor's delivery standards and sanitation that includes holding temperatures for transporting and
serving food.
10. County, AAA, and/or Department of Elder Affairs staff shall have the right, upon 24 hours written
notice, to inspect the food preparation and storage areas.
11. All other terms and conditions of the contract dated July 1, 2019, and any amendments thereto, shall
remain in full force and effect.
N
SEAL BOARD OF COUNTY COMMISSIONERS a
Attest: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA E
e(
By: By: C44
Deputy Clerk Mayor Heather Carruthers
z
SEAL STAR OF THE SEA FOUNDATION, INC
z
Attest:
By: By:
Secretary President or Designee
v)
Packet Pg. 140
County o,f Monroe
BOARD OF COUNTY COMMISSIONERS
Mayor I Icather Carruthers. District 3
The Florida. Keys � �� �r
Mayor Pro"1 eit�M'scltelle Col l resn. District 2
Craig Cates.District I
r David Dice. District 4
Sylvia.f. Murphy,District S
County Conunissign Meeting
June 17, 2020
Agenda Item Number: C.3
Agenda Item Summary #7009
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEMWORDING: Approval of Amendment 41 to Food Service Agreement between
Star of the Sea Foundation, Inc., and Monroe County 'Social Services/Nutrition Program to extend �
the agreement for one year, from 07/01/2020 through 06/30/2021.
ITEM BACKGROUND: Star of the Sea. Foundation, Inc., (SOS) has been chosen as the second U)
primary food vendor which provides the meals for the Monroe County Nutrition Program operated CL
by Monroe County Social Services. The County wishes to continue to provide meals as supplied by
the primary food vendor, GA Food Service, Inc., in addition to the second primary vendor, SOS.
PREVIOUS RELEVANT BOCC ACTION: BOCC Approval of SOS Agreement on �
07/17/2019.
CONTRACT/AGREEMENT CHANGES:
Agreement Extension
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
SOS Agreement BACKUP
SOS Amendment 4 1 6-17-2020
FINANCIAL IMPACT:
Effective Date: 07/01/2020
Expiration Date: 06/30/2021
Total Dollar Value of Contract:
Total Cost to County:
Packet Pg. 141
E.2.b
Current Year Portion:
Budgeted: Yes
Source of Funds: Grant
CPI:
Indirect Casts:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No Dyes, amount:
Grant: "Yes
County Match:
Insurance Required: Yes
Additional Details:
N
REVIEWED BY: �
Kiln Willies Completed 06/02/2020 4:20 PM
Sheryl Graham Completed 06/02/2020 4:37 PM E
Pedro Mercado Completed 06/02/2020 4:41 PM
Purchasing Completed 06/02/2020 4:43 PM
Budget and Finance Completed 06/02/2020 4:45 PM CL
Maria Slavik Completed 06/02/2020 :00 PM
Kathy Deters Completed 06/02/2020 6:02 PM
Board of County Commissioners Completed 06/17/2020 9:00 AM
Packet Pg. 142