Task FK-075 08/15/2007 DANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: September 7, 2007
TO: Andrew Trivette, Director
Growth Management Division
ATTN:: Mayra Tezanos
Executive Assistant
FROM: Pamela G. Han,
Deputy Clerk
At the August 15, 2007, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Interlocal Agreement between Monroe County and the City of Marathon to provide
funding assistance for the purchase of a new pump out vessel and to refurbish an existing pump
out vessel using boating improvement funds. Enclosed is a duplicate original for your handling.
Amendment 2 to the Agreement between Monroe County and DRC Emergency Services,
LLC to remove hurricane related marine debris. Enclosed is a duplicate original for your
handling.
Interlocal Agreement between Monroe County and Florida Fish and Wildlife
Conservation Commission for permission to access County-owned land on Grassy Key for
removal of Gambian rats. Enclosed are three duplicate originals, executed on behalf of Monroe
County,for your handling. Please be sure to return the fully executed "Monroe County Clerk's
Office Original"and the "Monroe County Finance Department's Original"as soon as possible.
Grant Task Assignment, DEP Contract No. PL-029 - Task Assignment No. FK-079,
between Monroe County and the Florida Department of Environmental Protection (FDEP) to
receive an$80,000 grant for the removal of invasive exotic plant species from conservation lands
that are owned or managed by Monroe County. Enclosed is a duplicate original for your
handling.
v't3rant Task Assignment, DEP Contract No. PL-029 - Task Assignment No. FK-075,
between Monroe County and Florida Department of Environmental Protection (FDEP)to receive
a$96,000 grant which will allow the County to continue employing invasive exotic plant control
technicians to treat invasive exotic plants on conservation lands that are owned or managed by
Monroe County. Enclosed is a duplicate original for your handling.
p
Growth Management Division
Page 2
Should you have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File
i
TASK ASSIGNMENT NOTIFICATION FORM
DEP CONTRACT NO.PL-029
Task Assignment Number:FK-075 Date: June 15,2007
Contractor Name:Monroe County Z$9 DEP Contract Manager:Greg Jubinsky 850-245-2821
Contractor's Contract Manager:Elizabeth Bergh(305)85%-251I DEP Site Manager:Jackie Smith 561-772-2479
Project Title: Monroe County Invasive Plant Control Technicians 07-08 MA ID#:
Task Description and Payment Schedule: Exhibit 1 describes the scope of work for this project. The Contractor is not authorized to
perform work on any additional sites until such time as the DEP and the Contractor have fully executed a Change Order for said
additional work. Any work performed by the Contractor contrary to this Task Assignment shall be at the Contractors expense. The
contractor is allowed to subcontract.
Task Assignment Conditions and Deliverables:
1. Control is defined as treatment effective in preventing re-sprout of treated target vegetation.
2. If 95% kill rate is not achieved for any area of the project after two months following project completion, one additional
thorough treatment of the plant will be the responsibility of the contractor at no cost to the contracting entities.
3. The Contractor shall notify the designated site manager prior to entering the work-site.
4. The Contractor shall provide written notification to the Contract Manager upon completion of treatment event(s).
5. Upon Site Manager approval,the Contractor is authorized to control incidental occurrences of any current EPPC category one or
category two invasive exotic plant species encountered within the Project Site(s). Costs for these control operations shall not exceed
the established Task Assignment amount,and must not jeopardize the Contractor's ability to achieve the required level of control for
the primary target species. It is the responsibility of the Contractor to determine that all control operations do not exceed the
established Task Assignment amount.
Task Assignment Start Date: July 1,2007 Final Treatment Completion Date: June 15,2008
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Task Assignment Type: Amount Not To Ex*d:D 9 cm r
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13710-2800-222 107 1139904 I 1102334 I 029FK075 107-08 1$96.000'. 0 CP
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MONROE COUNTY FL DEPARTMENT OF ENVIRONMENTAL PROTECTION
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cc: Gwenn Godfrey,Contracts Office(MS93)
Contracts Disbursements Section(MS78)
DEP Contract No.PL-029,Task Assignment No.FK-075,Page 1 of 2
0
TASK ASSIGNMENT RESPONSIBILITIES
RESPONSIBILITIES OF THE CONTRACTOR:
1. Upon full execution of the Task Assignment,the Contractor will coordinate with the DEP Site Manager to establish a mutually
agreeable work schedule.
2. A Ground Crew Supervisor,employed by the Contractor,will be present at all times when work on the site is underway;
3.Ground Crew Supervisors will be responsible for all control activities and safety on project sites.The Ground Crew Supervisor will
assure contract crews are knowledgeable of,and remain within property and treatment boundaries. Every effort shall be made by the
Contractor to avoid damage to native vegetation and wildlife;
4.Ground Crew Supervisors will be pesticide applicators possessing current certification by the Florida Department of Agriculture and
Consumer Services(FDACS)in the Forestry or Right-of-Way categories. A copy of each supervisor's FDACS certification will be
provided to the DEP Site Manager prior to initiation of on-site supervisory duties;
5.The Ground Crew Supervisor may supervise a maximum of eight(8)field employees at any given time,unless otherwise noted in the
Task Assignment;
6.The Ground Crew Supervisor shall be responsible for the collection,recording,and timely submission of all data and reports required.
At weekly intervals and at the completion of initial treatments and site reassessment,a complete report will be submitted to the Site
Manager detailing sites treated,number and size of plants killed,and type of treatment used.This data will be recorded on the DEP
"Daily Progress Report Form".
7. The Contractor will strictly adhere to all herbicide label application,precautionary,and safety statements;
8.All control efforts(except cogon grass treatment)shall be at least 95%effective in preventing re-sprout of treated target vegetation.If
95%kill rate is not achieved for any area of the project after two months following project completion,one additional thorough treatment
of the plant species listed under"Project Goals"in the project area will be the responsibility of the Contractor at no cost to the DEP;
9.Cogon grass treatments shall be 100%effective in killing above ground portions(top kill) of target vegetation.If 100%top kill rate is
not achieved for any area of the project after 30 days following project completion,one additional thorough treatment of the plant species
listed under"Project Goals"in the project area will be the responsibility of the Contractor at no cost to the DEP;
10.The Contractor shall forward an original invoice along with all corresponding Daily Progress Report Forms,completed and approved,
to the Bureau of Invasive Plant Management,3915 Commonwealth Boulevard,MS 710,Tallahassee,Florida 32399-3000 within ten(10)
working days of work completion;
RESPONSIBILITIES OF THE DEP SITE MANAGER:
1.The Site Manager reserves the right to inspect,at any time,the Contractor's procedure,spray system(s),spray solution(s),and other
ancillary equipment,and to approve operating personnel. Inspection,however,will not relieve the Contractor of any obligations or
responsibilities nor will it transfer any liability to the lands listed under"Project Location.";
2. No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes
additional treatment areas or change in treatment methodology.
3.The site management agency authorizes Bureau of Invasive Plant Management staff to approve invoice payments of all funds
encumbered under this Task Assignment. Payment will be approved only for that work approved by the Site Manager. A copy of the
approved invoice will be forwarded to the site management agency.
DEP Contract No. PL-029,Task Assignment No.FK-075,Page 2 of 2
Exhibit 1
Project Title: Monroe County Invasive Exotic Plant Control
Technician Grant (2007-2008)
Working Group: Florida Keys Invasive Exotic Plant Working Group
Site Manager: Beth Bergh
Monroe County Land Steward
2798 Overseas Highway
Marathon, Florida 33050-2227
Phone: (305)289-2511
Cell: (305)304-4442
Email: bergh-beth@monroecounty-fl.gov
Grant Type: Cost reimbursement
Project Goals The project goal is the eradication of invasive exotic plants from publicly owned
conservation lands in Monroe County.
Project Description This project will build on the success of the 2005-2006 and the 2006-2007
Monroe County grants by employing two or more Monroe County invasive exotic plant control
technicians to treat invasive exotic plants on publicly owned conservation lands in Monroe County.
The technicians will eradicate woody and herbaceous invasive exotic plants from designated
conservation lands under the direction of the Monroe County Land Steward. The Land Steward will
arrange for and/or conduct training,as well as supervise and schedule the work of the technicians on
the various sites. Training will consist of instruction in plant identification,herbicide handling,and
application techniques.
The most common invasive exotic plant species encountered on these lands and their FLEPPC
Category ranking are as follows: Brazilian pepper(I - Schinus terebithifolius),beach naupaka(I—
Scaevola sericea),bischofia(I-Bischofla javanica),seaside mahoe(I-Thespesia populnea),mahoe
(II—Hibiscus tiliaceous), latherleaf(I—Colubrina asiatica), lantana(I-Lantana camara),oyster
plant (I - Tradescantia spathacea), woman's tongue (I —Albizia lebbek), Australian pine (I, II -
Casuarina spp.), castor bean (II — Ricinus communis), lead tree (II - Leucaena leucocephala),
bowstring hemp (II — Sanseviera hyacinthoides), wedelia (II — Wedelia trilobata), pothos (II —
Epipremnum pinnatum), Guinea grass (II — Panicum maximum), and life plant (II - Kalanchoe
pinnata). In addition, any other FLEPPC listed species found on the conservation lands will be
removed.
One other species,Night-blooming cactus(Hylocereus undatus),will also be removed although it is
not listed with FLEPPC. This plant has become a problem in some conservation lands where it was
likely introduced from discarded landscape debris or persists from an abandoned homestead.
DEP Contract No. PL-029, Task Assignment No. FK-075, Exhibit I, Page 1 of 7
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Exhibit I
Project Location Lands in this project area consist of public conservation lands located throughout
the Florida Keys either owned or managed by Monroe County (as the Board of County
Commissioners or the Land Authority). Monroe County owns approximately 2,000 acres of
scattered conservation lands throughout the Florida Keys. Additionally,Florida Forever,the State's
land acquisition program, has recently purchased hundreds of parcels within the Florida Keys for
conservation purposes. The County will be the managing agency for many of these parcels,several
of which require invasive exotic removal work. The 2007-2008 project will target sites within the
remaining untreated conservation lands owned or managed by the County,including those recently
purchased by the State, in the Lower, Middle, and Upper Keys identified below.
Upper Keys Middle Keys Lower Keys
North Key Largo Long Key No Name Key
Key Largo Duck Key Big Pine Key
Tavernier Grassy Key Big, Middle, and Little Torch Keys
Plantation Key Crawl Key Ramrod Key
Upper Matecumbe Fat Deer Key Summerland Key
Cudjoe and Sugarloaf Keys
Big Coppitt Key
Boca Chica Key
Key West
Most individual parcels are only 0.1 acre in size,but many are contiguous and combine to form much
larger management units. All properties are public lands that Monroe County intends to manage in
perpetuity for conservation and natural resource protection.
The areas proposed for invasive plant eradication for this project encompass the range of major
upland habitats within the Florida Keys. Represented in these conservation lands are coastal
beaches,buttonwood associations,rockland and maritime hammocks,and pine rockland ranging in
condition from severely disturbed to pristine. These areas provide habitat and resources for a myriad
of wildlife, resident and migratory birds, and endemic plant species. The non-native plants that
invade these areas decrease habitat value and lower biodiversity. Just a few of the state and federally
listed endangered and threatened species of animals and plants that utilize these habitats include:
green turtles(Chelonia mydas),eastern indigo snake(Drymarchon corais couperi),key mud turtle
(Kinosternon baurii), piping plover (Charadrius melodus), white-crowned pigeon (Columba
leucocephala),Key Largo cotton mouse(Peromyscus gossypinus allapaticola),Lower Keys marsh
rabbit (Sylvilagus palustris hefneri), Key deer(Odocoileus virginianus clavium), Blodgett's wild
mercury (Argythamnia blodgettii), locustberry (Byrsonima lucida), silver palm (Coccothrinax
argentata), and Garber's spurge (Chamaesyce garberi).
DEP Contract No. PL-029, Task Assignment No. FK-075, Exhibit 1, Page 2 of 7
V
Exhibit 1
Proposed Budget The proposed budget for the project is as follows:
Grant Funds Requested: $96,000
Salaries for 120 technician hrs/week for 32 weeks @ $25.00/hr
(includes FICA; Florida retirement; workman's compensation)
In-Kind Match:
Land Steward- Supervisor $10,444
8 hrs/week for 32 weeks @$28.33/hr+ 44%in benefits
Project Administration-Personnel & Payroll Staff Time $1,600
8 hrs/month for 8 months @$25 /hr
Herbicides
6-2.5 gallons of Garlon 4 @ $250 each $1,500
6-2.5 gallons of Garlon 3A @ $ 250 each $1,500
Round-up and diluents $500
Supplies and Equipment
Sprayers, gloves, eye protection, saws, etc. $2,500
---- -Disposal fees(vegetative debris) $6,500
Vehicle
1 pickup truck for 1,280 hrs @ $16.50/hr $21,120
1 pickup truck for 256 hrs @ 16.50/hr $4,224
Cell phones for technicians (2 phones) $1,200
Total In-Kind Match: $51,088
(53%of Grant Funds Requested)
Project Total: $147,088
(Grant Funds+In-Kind Match)
Work Specifications Work performance will consist of furnishing all labor, herbicides, diluents,
small equipment,transportation,spray equipment,and performing all operations necessary to control
the exotic plants listed under"Project Goals"using proven techniques on the individual species. If
heavy equipment (clam truck, dump truck, etc.) or a chipper is required for some tasks, the
equipment will be provided as an in-kind match by Monroe County Division of Public Works,or in
partnership with other land managers.
The exotic plant control technicians shall be responsible for maintaining a daily work log that will
record date,name of site,and hours of work along with other data that will be submitted to the Land
DEP Contract No. PL-029,Task Assignment No. FK-075, Exhibit 1, Page 3 of 7
tr V
Exhibit 1
Steward at the end of each week. Monroe County will submit quarterly invoices to the Florida
Department of Environmental Protection(FDEP),Bureau of Invasive Plants,for reimbursement for
exotic plant control activities based on the work logs.
The exotic plant species listed under "Project Description" will be treated according to developed
effective control techniques. Depending upon the non-native species treated and the type of habitat,
plants may be hand-pulled, treated in place, removed from site, or chipped on site. Decisions
regarding specific plant treatment methods on each site will be made by the Land Steward. Treating
vegetation in place and allowing it to decompose in situ is cost effective and biologically sound.
Removing vegetation from the site will be the preferred treatment method in habitats where fuel
loading may be a concern,where excessive mulching would preclude native seedling recruitment or
negatively affect wildlife,where falling trees could pose a hazard to roads or structures,and where
aesthetics are a concern. Areas from which exotic plants are removed are expected to mostly
revegetate naturally. No artificial seeding or revegetation with natives is anticipated to be required.
However,if severely degraded sites with distant native seed sources recover very slowly,planting of
natives will be considered with funds from Monroe County's Environmental Land Management and
Restoration Fund, or with donations and volunteer assistance.
Every effort shall be made by the exotic plant control technicians to avoid damaging native
vegetation or disturbing wildlife. The technicians will abide by all herbicide label application,
precautionary,safety,cleaning,and disposal information. Specimen labels and MSDS information
for all chemicals used will be kept with the chemicals, and technicians shall be provided with first
aid kits and emergency contact numbers for their work in the field.
Data Collection The exotic plant control technicians will be responsible for conducting field work
and keeping daily work logs. Work logs will record date,morning and afternoon weather conditions,
name of site,specific location on site,hours of work,species treated,estimates of species abundance
in each work location,treatment method,herbicide,concentration,and amount applied. Logs will be
submitted weekly to the Monroe County Land Steward for entry as spatial information with attributes
into a GIS database to track management activities on all County conservation lands.
The Monroe County Land Steward will also continue to work with The Nature Conservancy's
invasive exotic removal volunteer programs.
Project Time Frame The project will begin as soon as funding is available and conclude by June
15, 2008, with the Monroe County Land Steward providing a comprehensive final report to
-accompany the final invoice for cost reimbursement to the FDEP Bureau of Invasive Plants no later
than June 30, 2008. Due to weather constraints, it is envisioned that most of the work will occur
during the eight-month period from October to June.
DEP Contract No. PL-029,Task Assignment No. FK-075, Exhibit 1, Page 4 of 7
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DEP Contract No. PL-029,Task Assignment No. FK-075, Exhibit 1, Page 7 of 7