Item C7 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 1/21/2015 Division: County Administrator
Bulk Item: Yes Department: AU its
Staff Contact Person/Phone#: on DeGraw. 809-5200
..........-1-1-11-1111...........
AGENDA ITEM ® Approval of Task Order#2013-00IR3 with CDM Smith for Project Design
and Permitting Services (the "Project") for the Florida Keys Marathon Airport Terminal Sewer Laterals.
ITEM BACKGROUND: The FDOT has provided grants to provide 50% funding for the design and
construction of the sewer laterals for of the airport and the tenants.
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PREVIOUS RELEVANT BOCC ACTION: January 19, 2012, #C22-approval of CDM Smith Master
Agreement; March 21, 2012, #C-34-ratification of CDM sample Task Order, July 20, 2011, #C-29-ratification
of FDOT grant#AQ606;
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CONTRACT/AGREEMENT CHANGES: CDM Smith Inc. (ENGINEER) has provided engineering
consulting services to Monroe County (OWNER) for permitting and design and bidding of a system to connect
the existing Marathon Airport Terminal Building and all Airport tenant facilities tothe central sewer system.
These projects were originally developed and packaged for bid as two separate projects, Due to funding
availability, it is now necessary to repackage the Airport tenant and terminal sewer designs into a single project
and one bid package to maximize the amount of work completed. This addendum provides the necessary scope
and budget to complete that work,
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STAFF RECOMMENDATION: Approval.
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TOTAL ® $1�4 INDIRECT COST: NA BUDGETED: Yes,
DIFFERENTIAL OF LOCAL ® NA
COST TO ® None SOURCE OF FUNDS: FDOT/O grating
COST TO ® 7 3 45 0 0...... ................ ...........
COST TO ® None
REVENUE ® Yes No X AMOUNT PER YEAR-
APPROVED BY: County Attorney OMB/Purchasing Risk Mana-ement
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
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CONTRACT SUMMARY
Contract #
Contract with: CDM Smith Effective Date 1/21/2015
Expiration Date: 66 Days
Contract Purpose/Descriptiom Task Order #2013-001 R3, Marathon Airport Terminal Sewer Laterals
Project Design and Permitting Services ("the Project").
Contract Manager: Don DeGraw # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: 1/21/2015 Agenda Deadline: 1/06/2015
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CONTRACT COSTS
Total Dollar Vallee of Contract, $14,6190.00 Current Year Portion: $14,690.00
Budgeted? Yes Account Cocles; 403 635810-560630.-GAMD69-53031 0
Graft FDOT
County IMatch, 50%
ADUITIONAL COSTS
Estimated Ongoing Costs°, For:
(not included in dollar value above) leg. maintenance, utflitles,janitorial,salaries,etc,),
......................................................................................................................................................................................... ....... .........................................................................................................................................
CONTRACT REVlEW
Changes
Date In Needed Reviewer Date Out
Yes No
Airports Director 5'
.. `._ .../_.. ( )
-------------- ............
�De r,W
Risk Management .......
f r Ris nag n
O.M.B./Purchasiinig /73/ it 240
for 10 B
County Attorney ................ .... Lq ) 06 . ......... .....................................
Coun
Comments:
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. ............................................................................................................................... ...... ....... .... ..... ....................... ... ...... ...................................................................................
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Exhibit'A'to
Task Order No. 3013-0Q1R3
Florida Keys Marathon Airport
Marathon Airport Terminal Sewer Force Main Connection-Addendum
PROJECT BACKGROUND
CDM Smith Inc. (ENGINEER) has provided engineering consulting services to Monroe County(OWNER)
for permitting and design and bidding of a system to connect the existing Marathon Airport Terminal
Building and all Airport tenant facilities to the central sewer system.These projects were originally
developed and packaged for bid as two separate projects. Due tm funding availability, itisnow
necessary to repackage the Airport tenant and terminal sewer designs into a single project and one bid
package 10 maximize the amount of work completed. This addendum provides the necessary scope and
budget tm complete that work.
SCOPE OF WORK
This scope of work includes repackaging the current Airport tenant and terminal building 100%"issue
for bid" designs and bid packages into a single bid package that includes both projects and all work
associated with connecting the airport facilities and updating the engineer's estimate of probable cost in
preparation for bid advertisement.
TASK 1- ADDITIVE ALTERNATE REVIEW AND IDENTIFICATION
This task includes review of the existing airport tenant design package and identification of logical
groups of alternate bid items based on high usage (i.e. FBOs,Sherriffs hangar, etc.) and construc1aW|ity.
|tis anticipated that most"grmupin8s"within each alternative will at a minimum contain all those
tenants associated with each connection point to the force mein or vacuum line.Once the proposed
number and scope of additive alternates has been identified it will be reviewed with the OWNER/Airport
for approval prior to completing the new bid package.This review will be completed via conference call.
TASK 2- REVISED ENGINEER'S OPINION {DF PROBABLE CONSTRUCTION COST
ENGINEER will complete and provide updated opinions of probable construction cost(OPCC)for the
airport terminal building connection (base bid) and each of the airport tenant groups(additive
alternates) identified in Task 1.The updated OPCCs will be reviewed with the OWNER/Airport for
acceptance prior to completing the new bid package.This review will be completed via conference call.
TASK 3- REVISED BID PACKAGE
E@G|NEERvvi|| preparearevisedaing|ebidpackaQeofthe1OO96 °issuefPrhid" p\ano,specaandproject
manual for the airport terminal (base bid) and tenant(additive alternate) sewer connections.The
revised bid package will include all necessary Federal and State requirements(i.e. Buy American, Davis
Bacon, DEE goals, etc.)for the project,
'A K 4- CREDIT FOR Ii.111MI ATi N OF ONE(1) BID PACKAGE
AGE
No work product or effort its iiunclluuded lin this task however; ENt.g NEEpt acknowledges that the change to a
shngle bird package and bidding process irnciuuded iin this addendum does reduce ua certain level of effort
that was originaflly uoucluded when two projects were to be bid. ...�..H.s task Iprcnvldes a credit back to the
OWNER for the budget/fee associated Wth crr'lgiinual second paid package.
TASK 5 - M1:..:]:..:,T1NGS AND QUALITY C NTlR p...
activities performed under this tua.slk crarhsnst of those g;eineraN functions recpuaired to rnnairhtaulirn the project
on sclhed0e, ithl rn budget, and that the cgu~uallty of the work prcrdUCtS defined withhn this scope is
ccurhsisteint with EINGHNEER's standards and NER's expectations.
ASSUMPTIONS
if he above descrit.)ed engineering.services have beeuin based upon n the ffoiiowhig assu.urrulpativarns:
1. The OWNER: will provide review responses within one w,veek of delliivery of rrnater'Us recpuuested to be
reviewed,
2. The OWNER vwu'oll be availrabie ffcur key rreneetirng s within one week of the requested date.
ER G1NEER will parcuvlide the foHowing dehverrnbie.s to the OWNER:
1. Iplhree hard copies of the rei:.naack«a ed 10011pE(Firnap issue for Bid) signed and sealed draw'rugsp project
rrna nuusll and contract documents, as vaeil as one PDF copy of 0 drawings,spaeciffiicatierns and project
urhuarnuural bid documents.
"[1i..I.M E 0 IE COMPLETION S HI:.. DUU,...E
4i iy¢ lf�ll:l[:p shall cornnrrnernce work upon written rhratice.tcn proceed fronru the OWNER and i'asks 1. and 2
wiillll be ccurnq:nlleted wKNin 21. callerO r days of lTIM.. "'Faslk.s 3 and 5 will burr cuarnpalleted within 45 cuaperndar
clays of apaparcavuall of the p;nrolposed additive uunllterrnuates by the NI[:.:R.
COMPENSATION AND PAYMENT
f=cnr services Iperformed Under the Scope of Work of this caddernduurrny time CtWM:::R agrees to pay the
EIN 'iINEU:°.IE the puurrnpa suurrn fee of$14,690, partial payments to be made cniro a rrncarnthly basis 'ui n parcaphcarticrrn
to the percentage of work ccnrrrnpaieteda For irnvoc ce purposes carniy the value Of ruaclh task is as shown irn
fable 1,
Table
Task Value for Invoice Purpose Only
Task No� Description Value
1.0 Add Alternate Review and Identification $3,685
2.0 Revised Engineer's Estimate of Probable Cost $2,665
10 Revised Bid Package $8,630
4.0 Credit for Elimination of One Bid Package ($3,950)
5.0 Meetings and Quality Control $2,910
Outside Professionals $0
Other Direct Costs $750
TOTAL TASK AUTHORIZATION No.2013-001113(Lump Sum) $14,690
ENGINEER will submit invoices on a monthly basis along with written monthly status reports.
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IN wiTNESS WHEREOF, the parties hereto have executed this Agreement on the day and
date first written above in four (4) counterparts, each of which shall, without proof or
accountIng for the other counterparts, I..)e deemed and original contract.
(SE AI.,.) BOARD OF COUNTY COMMISSIONERS
AVrEs'n DANNY L, X.01,11AGE, CLERK OFMONROE COUNTY, f,'I..,ORII.)A
By _..................................... . ..........................
CONSULTANT:
CDM Smrm M.
B
...... Title Witness i ',
aaaanauoea DESME Nor::.NA
Notary Pubk�-state of Florida
-n,Expim ift Com i Jan 31,2016
comMsmon#EE 165148
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