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Item C48 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: January 21, 2015 Division: Public Works/Engineering Bulk Item. Yes ...... No Department: Facilities Maintenance Staff Contact Person: Dent Pierce 292-4560 AGENDA ITEM WORDING: Approval to amend bid award agreement to include/clarify Addendum No. 3 (dated June 27, 2014) with Stockton Maintenance Group Inc. (SMG) for janitorial services at the May Hill Russell Library and Department of Juvenile Justice Building, second floor. ITEM BACKGROUND: On October 15, 2014 the BOCC approved a bid award agreement with Stockton Maintenance Group (SMG) for janitorial services at the May Hill Russell Library and Department of Juvenile Justice Building, second floor. Receipt of addendum No. 3 was acknowledged in the bid submission but requires clarification in the agreement. PREVIOUS RELEVANT BOCC ACTION: Bid award BOCC approved on October 15, 2014 CONTRACT/AGREEMENT CHANGES: Amendment Agreement STAFF RECOMMENDATIONS: Approval, TOTAL COST: $47,06, ...56 INDIRECT COST: _ BUDGETED: Yes X ., No ........... DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: m111111111111111eWsame SOURCE OF FUNDS: AdValo.rem REVENUE PRODUCING: Yes No X AMOUNT PER MONTH"......., Year —------ APPROVED BY: County Atty OMB/Iluxchasilig Risk Management DOCUMENTATION: Included Not Required DISPOSITION: AGENDA ITEM MONROE COUNTY BOARD OF COUNTY' COMMISSIONERS CONTRACT SUMMARY Contract with: Stockton Maintenance Contract Group Inc. (SMG) Effective Date: November 01, 2014 Expiration Date: October 31, 21015 Contract Purpose/Description: Janitorial services for the May Hill Russell Library and theto partmleJusticeBuilding—second floor, Amend bid award agreement clarify bid addendum No. 3 dated June 27, 2014 .............. Contract Manager: Alice Steryou 4549 vv Facilities Maint/Stop #4 (Name) (Ext.) (Department/Stop for ROCC meeting on 01/21/15 Agenda Deadline: 0 1/06/15 CONTRACT COSTS Total Dollar Value of Contract: $ 47,065.56 Current Year Portion: 43,143.43 Budgeted? Yes® No 0 Account Codes: 001-20501-530-340- 1,490.43/mo Grant: $ N/A 101-20505-530-340- $2,431.70/mo County Ma�tch':­$ N/A ADDITIONAL COSTS Estimated Ongoing Costs: $ r For: tance,utilities, anitorial, salaries,etc.) (Not included in dollar value abo�ve) CONTRACT REVIEW Changes Date Out Date In Needed,,,,- Reviewer Division Director YesD No Risk Majui gee nent JAP151 Yesn No�(-11- 01 Q/ �r O.M.B.1ptircha No tli Yes sing [ County Attorney L,� Yes[:] NoKj ,Comments: OMB Form Revised 2/27/101 MCP 92 FIRST AMENDMENT AGREEMENT FOR JANITORIAL SERVICES MAY HILL RUSSELL LIBRARY AND DEPARTMENT OF JUVENILE JUSTICE BUILDING—SECOND FLOOR This First Amendment Agreement is made and entered into this' _,_ day of 2015, between MONROE COUNTY, FLORIDA ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and Stockton Maintenance Group, Inc. (SMG) ("CONTRACTOR"), a Florida corporation, whose address 1975 Sansbury Way, Suite 116, West Palm Beach, FL 33411. WHEREAS, on October 15, 2014, the parties entered into an agreement to provide janitorial services for the May Hill Russell Library and/or the Department of Juvenile Justice Building — Second Floor, Monroe County (hereinafter"Original Agreement"); and WHEREAS, the parties acknowledged receipt of Addendum No. 3 in the bid documents and bid submission; and WHEREAS, the parties hereto wish to amend the contract to add, modify, clarify, supplement and incorporate Addendum No. 3 into the contract documents; and NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree to amend the original contract dated October 15, 2014, as follows: Item 2 Scope of the Work, DEPARTMENT OF JUVENILE JUSTICE BUILDING — SECOND FLOOR—APPROXIMATELY 20,000 SQUARE FEET shall read as follows: The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same for the DEPARTMENT OF JUVENILE JUSTICE BUILDING, SECOND FLOOR located at 5503 College Road, Key West, FL. Services listed below are to be conducted only during the hours of 8:00 AM to 5:00 PM Monday through Friday. A mutually agreed upon schedule will be developed with the minimum services to include,but not limited to, the following: A. GENERAL OFFICE CLEANING two nonconsecutive days per week. Contractor will not have access to offices after business hours i. Tile floors--dust mopped and/or damp mopped ii. Furniture and Furnishings-Dusted and spot cleaned iii. Low ledges, sills, rails & baseboards dusted and spot cleaned iv. 'Trash and recycle containers emptied and liners changed V. Vacuum carpets vi. Carpeting spot cleaned B. RESTROOM SANITATION Non-business hours, Monday through Sunday, six days per week. Non-business hour access to the facility will be provided via fingerprint bio-reader i. Floors swept and loose dirt removed ii. Floor washed, disinfected and mopped iii. Stall partitions damp cleaned iv. Commodes, urinals, basins & vanities scoured and disinfected. Bid Award Amendinnent Agreement January 212015 V. All supplies replaced with sufficient stock to last through the next cleaning day (includes hand soap, paper towels & toilet paper) vi. Trash receptacles emptied and liners replaced. vii. Mirrors polished C. PUBLIC AREAS/ HALLWAY/BREAKROOM Non-business hours, Monday through Sunday, six days per week. i. Low ledges, sills, rails and baseboards dusted and spot cleaned ii. Drinking fountains cleaned and polished iii. Trash and recycle receptacles emptied and liners replaced, recycled material shall be transported to exterior recycling bin iv. Furniture and furnishings dusted and spot cleaned V. Upholstered furniture vacuumed vi. Tile floors dust mopped and/or damp mopped D. FITNESS ROOM MAINTENANCE Business and/or non-business hours, Monday through Sunday, six days per week. 'The Fitness Room is closed for public use on Sundays between the hours of 9 PM and I I PM to provide Contractor free access for the cleaning and disinfecting of all gym equipment. i. Same as RESTROOM SANITATION as described above ii. Vacuum and damp mop both the and rubber matted flooring iii. Clean mirrors iv. Low ledges, sills, rails and baseboards dusted and spot cleaned. V. Drinking fountain cleaned and polished. vi. Trash receptacles emptied and lined vii. Clean all gym equipment seats and handles with disinfectant viii. Clean all gym equipment base/housing on a weekly basis ix. Keep paper towel dispensers (2) well stocked E, ELEVATOR MAINTENANCE (Monday through Saturday) i. Clean and disinfect interior car walls, holding bars, and push buttons ii. Vacuum and damp mop floor iii. Vacuum door track F. PERIODIC SERVICES i. Floors buffed once a month ii. Floors stripped and refinished once per year iii. All door vents cleaned weekly iv. All high dusting—monthly V. All interior windows washed every other week. vi. Clean/Shampoo all carpeted areas every six (6) months vii. Clean all A/C vents in all offices and hallways once per month viii. Sweep out, mop and dust STAIRWELLS once per month. GENERAL SPECIFICATION (Both Facilities) Bid Award Amendment Agreement January 212015 Contractor agrees to use and provide documentation for whole-building cleaning and maintenance practices, using A. Sustainable cleaning chemicals(non-,disinfucting)that meet the requirements of Green Scat's GS-37 and/or EPA's Design for the Environment program B. Use of micro-fiber wipe s,dust cloths and dust mops in place of paper wipes and where paper products are used,including hand towels,use of products that contain at least 30%recycled content and which are recyclable C. Floor care products(Finishers and Sealers)shall be durable and slip resistant and the finish shall be free of zinc(metal-free)or shall meet the requirements of Green'Seal's GS-40 and/or Enviromental Choice's CCD-47 and/or ETA's Design for the Environment program D� Carpet care products shall meet the requirements of GS-37 and/or CCD-148 E. Proper tmining of Contractor's personnel in the hazards, use, maintenance and disposal of cleaning chemicals, dispensing equipment and packaging R Use of hand soaps that do not contain antimicrobial agents,except where required by health codes and that meet Green Seal GS-41 A standard G. Use of cleaning equipment that reduces impacts on Indoor Air Quality. 2. Except as set forth above, in all other respects, the terms and conditions set forth in the Original Agreement remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above Written. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: AMY HEAVILIN,CLERK OF MONROE COUNTY, FLORIDA By: By: Deputy Clerk Mayor Date: .... Date: 7 Signaft'rie of person authorized to Sign;, ctrd . legally bind Corporfttion .......... Date Print Narne Address: 177_5 4,7 Z7 ture 7 1'eleplione Number Date M ATJORNEY .. ........Bid Award Amendment Agreement ADDENDUM No. 3 copy June 27, 2014 To all bidders of record on the Work titled: JANITORIAL SERVICES MAY HILL RUSSELL LIBRARY and/or DEPARTMENT OF JUVENILE JUSTICE BUILDING- SECOND FLOOR BID-35-0-2014/ec The information contained in this Addendum adds, modifies, clarifies, supplements or replaces information contained in the RFB and is hereby made a part of the Contract Documents only in the amount and to the extent hereinafter specified and set forth in this ADDENDUM No. 3: Item #1 Clarification of Contractor service hours for the Juvenile Justice Building is as follows or as coordinated with and approved by the Owner: General Office Cleaning - Business hours, 8AM to 5PM Monday through Friday, two nonconsecutive days per week. Contractor will not have access to offices after business hours. Restroom. Sanitation - Non-business hours, Monday through Sunday, six days per week. Non-business hour access to the facility will be provided via fingerprint bio-readcr. Public Areas/Hallway/Break Room - Non-business hours, Monday through Sunday, six days per week. Fitness Room Maintenance - Business and/or non-business hours, Monday through Sunday, six days per week. The Fitness Room is closed for public use on Sundays between the hours of 9 PM and 11 PM to provide Contractor free access for the cleaning and disinfecting of all gym equipment. END OF ADDENDUM 1 COPY AGRF;E,N1II,,A 1 FOR ,1A.%S I FORIAL If-F,"� MAY HILL 111,SS LL LIBIZARN AND 1 EPARTN1ENT O IUV'KVlt l'rlis Agt'c i nent is wack, and enatend into this day LX ; 2W 4, hatwwi hVI P,01- C:O11 ti i `r'. FLORHTA CVOLNTS-1 a C,oItliml &ditusicirm A the Anc o Ilkn1da. whise addruss in 1 100 Nnar_mmn 'ante[. Key West, lqc,rida I_ilMA nrnd Stockton !Ni lainum nce (;roue. Inc. (`ti''V") "1. a h'fr;rieM '.orvfwolioo' �,v-Jju,sc addruj- 1975 Sansburs Way, Suite 110. VAS1 "Winn 1001L IT t id l 1. W11F:REAS, t'C)1IN ry desire's 'Wu pravidc On"0141 Sol ky- t`ur the .l'In Hill Russell LiF7t��rr� £trl&or ` e I)rWl artlnarw v oc ,1uvc;l"K ft1 5ce Buimtxlg - sc'mind rii)on ;nl!:t 'W11FlRFAS. C"ON I RAC'TOR dukes tttrci is uhAv ttr pn` do wltNri A ;rca .US to the N'I y 1A I �a tieli Llhra,ry ui nd;or the. 1 epartment of hn wCe tllrtiitu i'1a11WQ Sc.umd }"ikar tam! INHEREAR it serves to legitinlatc public J7urpt Se k2l C_'()y4'1 I OP t() janiiorrt _xi savicn to the "v y C1iil RusscH i.ihaary arc[Q the; Dcparimcot oi- hi,onile 1ustice Building " rf-,G nd 1 `t�+n. rtut�� dicrcli.rrc. IN [`ONSIDERATH)IN or tint° unattual C iomi.sc,, and covenants cmitainc,i he_reirn, it is i. 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" 1016"oMilq'�- 11 0M "".A Ww"v Oared jHjQl thin asuvaluen M 'I ERNI I N A 110 N tht: °N I Y no 00 HAI k GM. mav mu mote do 4 Mn a wou by am Nu "Uh qa a I 11 &n s mAy v ('UN Om'"H I,!f!4.. "A I perk)rnl 11w 'fl,h�:jmolliS "n n Ill Lc'ralcd uadc �hts -L' l'ohic"r oll 0 c parthu'`' ha'.n'oi nw) own A "q qvoemcnl •wlulniv awwo �WVQV 0, por n ('� do so' k 1Wi wkIiHcin '11 ius mtenoct ICI, MWERNING FNVE, ,iTERPRVTATUIN COSTS Y, DUE I TW Aqwcmun WH hc p"xnwd hi� "limb cc'm ;arm,d nI (ahv,,s cd "h':' lo d'] nmd"�� �JmI to h kwrO)Im'.�d KTimck � 4,c in Qe- cwcui wil, of (Oioo or � ( ng i I G M Wi.'^; M, �ha W I Y and MY! QVIUR swc OKI %cit1u -'IAl k'li �o' dl�: uj-'tvqI01uu: iic i'od), in Monloc' 2 0 M AIL AWA hl. he (", l',iN p �' and MN MM ' S )R grec M in Aw w,t,vs o4 UM I 11 k ,II[ c' f 9 1 ll]I h I i I V hhis �'grvvinvnt diah kv in occonkuzk. Wdi 1W FUR; WAS ed (IN _m(j us W and wunurNu\ puKeduvus mquM ht N owcml colm 4 Murc SMAZABILITV QM.ChR.h 'a-rwNlcNi Id6lmt',uiI �"'1 11 A'.i!, 1",T-1 t I c re n a1 hcrc'hv' avid "',whi I'cr1;6mlrl CWt"'N'ML C,L)Mfiliun lwd pruvki'c'nod dkk 4 �Mu -h�d� he 'Mi Lh C fUlk'41 !0CW Ol't, of A (awhl.t: i1neW tO °hi, All MM101 rho 1, ,Y! 'Y °wd .Y:11 CC to n phcc nn m,,'Wn i no\ isku L Cot 1 vai A vmv L;'Ion 61;6r A Ilk" I�ntcwW'rh,,° n1.rickcn prw,L, iW' 21 ATTORNI,'N'S h-OWS C(WN',1 V and nv Qh( ('id ')L!" ( Ln c (11, aclion of advinui';!'u&�-c "In! pvcv;uhuV jym MA Q wolud lo ismHM jUrrmn-s -, W4 oul 3"Ornq's WA in )6:('w d i t"';N h'�Lc 1!i p I IL It ;kg i(. �() I B'I:) &1!°'� f l�'v 1 "),Lt , ,I 1,1 11� 't .0 I g e w'�i" o;' ;I I"h 4�I&� "^I i,(l k k t':i "WOKI k is HW MCWHY pmn or rho. Wmgh -IJ k-` "Lz, 'I 23. MMMICATION OF' DISPI-FES OR DISAMMEMEpas UK NTA and (UN MAMUR A"WL M all 1yous and "re""t-ocillS Jl�'ii he [-mdkt_'d h� und J'w� cw. hc Pipw? \v dt�n 4) (L t Idllwr AM-, MOT AW 11MI( I WSKM die 11-U ;ImH hc di"cunal a( a PAMC of dw 14"d W , OwnlamoRnq IF &C w1w ir "611 noi rc-sulv,:d �o 01c fac6t)n oi ('()� I 'Y tm i t�( R, th,,,,in n'e , Jla�r! We Tu aldn mwk mwh RWA rvmcdh as nun 1w inuMod in tW ApnTnWIR to h) 110M W, '24, COOPEICATION 0"d p"WwdwK 4, inn&nvi "qpW "Alhut ;vuty lulwhw U; dr, wi,oll. pcl 01 hwav W HS hy"THKIW QUO Y a"! MN I RIM Al awn- l(p 010 0XIOM W(pmcd 11 the OHRI IMOV, in A �N I % wul MN IUCIMR 3111ednaNy ve Mw iw panv w M NgNwrnnw n&H 5: WO�i4n.d to t,ntc"i .;ho any ishmadon pYnvdHWn wKwd R) In !\qcrown, S BINDING lj'VECT I&C won. wowmah, 00Wwpn Mi 11DYMOS 01 thO \g;, nwm shad bw and mwv to W,,, of iNl Y mid nivap it , i ()H wn(,� dw f 26. AUTIR)MY ..........-1--l-l- - kjd p,w" c%c�, wPm .pC'ItwJ.i'wf 'l[ w pcd I o r Ay'rcnlrjtiw h,i\c !�( el1 01 i,Qi (,)o'porntc aca. ial an 101M I wc I 21 klAIMS FM FVDER,AL R STAI E Al 1) W A M 'wd ( (A? N, F) mp-uc ih,0 C W11 d W iut�,� ,:rcd u, appp� ko-j iuld hiii'd, to hMhC1 P�W A W :� IC O iild mndin° .: 'n) ict tan1 ,w :7ih : k,, lo wch fmov Iwo M PRIVILEGES AND IMMUNFUMS �,\J SIN the pin0k,g,t,-� rwd Vlfwfnwlhlc,,I hviw �011J p)cM jwn owd r19nwf, imi upwl KPAWNS "Wil UMAY wl Won v A W'kt,0,•, LTQO S W Of,ln,% C()p NN1 Mclwlw1 Nh y Agwanow "Von wc UAWMA 14 thc V 'sJlo" 14) div pmhwmamw Wnwh hmnions mi j lows wroiwh Mowry. ilyno,. 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