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b MONROE COUNTY
p BUILDING DEPARTMENT
� PLANNING DEPARTMENT
PERMITTING, PLAN REVIEW, AND
INSPECTIONS ACTIVITY - BUDGET
� 4
SUMMARY AND ELECTRONIC PLAN REVIEW
RECOMMENDATION
1
BUDGET HEARING, 9/3/20
• Building Department - Fund 180
• ® Expenditures Revenue, Expenditures, and Permit Total Permit Total
• $7,000,000 12,000
• $6,000,000
10,000
$5,000,000
5,000
$4,000,000
6,000
$3,000,000
. 4,000
$2,000,000
•
$1,000,000 2,000
•
$0 0
FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19
®Revenue-MisLellaneuus 529,318 $71,894 $60,077 579,665 $122,028 $138,169 $713,998 $15603 $23,177 533,429
Revenue Pcrmits and Licenses 52,295,814 $2,180,440 $2,086,750 52.319,409 53,347,025 53,801,834 54.761,297 54,506,291 $1,833,228 55,471,974
Expenditures 52,524,979 $2,352 731 $2,210,097 52,141,202 $2,601.814 $3,362,214 S4 072,313 1 $4,957 026 56,101,138 55 558,329
-Permit Total 5,850 5,531 4,783 4.347 4,742 4,801 7,528 6,678 9524 6.016
Note: Over $2,000,000 in permit fees were waived for permits related to damage caused by Hurricane Irma in FY18
PERMIT FEE WAIVERS
• $ 2 Million for Irma Permits
• Approximately $ 2 Million for
affordable housing permits
INCREASED EXPENSE FROM IRMA SERVICES
• $ 1 .5 Million for Irma increased r
inspections/Permits 3
/ 4
• Jul 2020
Total Job Value for Issued Permits by Fiscal Year
•
$400.M $375.5M •
$350.M 308.5M
• .M 290.M
$300
248.7M $255.6M 254.5M
$250.M $189.9M
$200.M 75. 163.8M $179.1
$135._
$150.M
4.1M
$100.M
$50.M
$.M T
/
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• *FY16-17, FY17-18:No Permit Revenue in September 2017, and waived just under$2,058,000 in permit fees
representing over 4,200 permits (total job value for these permits approximately$76,437,000)from September 2017
• thru February 2018 due to Hurricane Irma.
**FYR19-20 Office Closure due to COVID-19 as of March 23, 2020.
'r. .........
PLAN REVIEW
Total Number of Plan Reviews on •
Applied Permits by Fiscal Year
•
40,000 35,521
35,000 9,335
30,000 Z 5,4QG1
25,000 .......................................18.9 20,974 21,260
20,000 13,590 16,109 2,694
-
I S,(jOO 10,688
10,000 nm
• 5,000 hhhhhhhhpppppppp p
0
00 ti� do Qt� •
*FY16-17: No Plan Reviews in September 2017 due to Hurricane Irma
** FY17-18: Plan review included those for over 4,200 permits related to damage caused by Hurricane Irma
•
•
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D j d F IM 101I .
•
PERMIT APPLICATIONS PENDING-Sorted by Last Review Sent To Stop and Permit Type
Eased P.:,r Las,.;'an Rev sw Sent-0 031 ae Value
7
Total Lower Keys Upper Keys
• Total 5 544
PLAN 1 Q 4
ROGO
17 21
Plarrwg&Envirorrnertal Resources
71 O 30 32 Dept.
M STORM 1 0 1
PRP 3 3 0
FIRE 0 0 0 Fire
XAKIJ 47 38 9 Dept.
FLOOD 77 38 41
EL
CT CT 31 25 8
M FC,.
ECH 1 0 1 Building
Dept.
PLUMB 5 4 1
• CFF DES 13 10 3
OFFICIAL 0 0 0 PENC:NG-Permit Applicalior ,,Vaiting for
PENDING 378 182 194 r0rfe,,* „r-1.a;?„]ca!Cr ;j_-r-imzion
FINAL K 2E 28 CSR review ferc-,.— )zt cr,,cf
READY D 152 159 READY for,ssuan:p
OCEAN REEF 0 35 READ'email sert t:-:--Ic r-L-.% n
• CODE ENE 2 0 1 fee amocrt clue
p ckup
"ODE ENF 31
DEPARTMENT BUDGET CUTS
• BUILDING DEPARTMENT:
• Eliminated 11 .5 Positions (includes 5 Contracted Employees)
• p Pro osed Cuts total $982 387
• FY 21 RevenuE($5,,773,,,,"b.,.,-.,
• FY21 Fund Balance u4re
3 (less $288,650 F.S.)= $756,745
• FY 21 Budget Expens (with cuts)
• TOTAL expense over, • '
• PLANNING AND ENVIRONMENTAL RESOURCES:
• Eliminated 6.5 Positions
• Proposed Cuts t 86
• FY 21 Revenue Ms
FY 21 Budget Expenses ($444,898 legal staff and $279,250 for outside legal - takings)
• TOTAL pense over revenue:
**Building and Planning Balanced using Fund Balance
8
I
PERMIT REVIEW BUDGET CUTS/EFFICIENCY
Building, Planning, Environmental/Biology contribute to permit review:
• CUTS:
• Eliminated MT Causley Employees
• Eliminated other positions (Building and Planning/Bio, as work has
contracted since Irma)
• EFFICIENCY:
• Cross training 2 planners to conduct environmental/bio plan reviews
• Moving a multi-disciplined licensed inspector to plan review
• Moving some floodplain plan review/inspection activities to
structural/mechanical plans examiners/inspectors (AC permits/Roof
Permits), cross training where licensure allows
• Electronic (Paperless) Permit Application and Plan Review
9
ELECTRONIC PLAN REVIEW EFFICIENCY
CURRENT Paper Permit Application/Plans/Drawings passed from discipline to discipline,
one at a time, where plan examiners cover multiple offices and also perform
inspections out of the office
ELECTRONIC Electronic (Paperless) processing of permit application and plan
review of plans allows opportunity of:
➢ Concurrent reviews of all disciplines that will decrease the time
it takes for completion of 1 st round of plan review by all
disciplines
➢ Workload balancing across all staff in all offices instead of
each individual office
➢ Less time to permit READY for issuance
Decision to shift to electronic plan review must be made for all applications.
We will not be able to handle 2 application processing formats — paper and electronic
18 Months — 2 Year implementation — Estimated total cost: $400,000
10
I