2014-RSAT-MONR-1-A7-001 12/11/2013 t t = AMY HEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
.40‘ MONROE COUNTY,FLORIDA
" rMl -
DATE: January 10, 2013
TO: Tina Boan, Director
Office of Budget&Management
ATTN: Laura DeLoach-Hartle
FROM: Cilia Fernandez, D.C.
At the December l I, 2013, Board of County Commissioner's meeting the Board granted approval and
authorized execution of the following items:
Item C18 Board granted ratification of execution of the Certificate of Acceptance of Sub-grant Award for the Be The Change
---------------Monroe Youth Challenge Anti-Bullying and Violence Prevention project, using funds provided under the FDLE Edward Byrne Memorial
Justice Assistance Grant program,for the period from October 1,2013 through September 30,2014.
Item C20 Board granted ratification of execution of the Certificate of Acceptance of Sub-grant Award for the Florida Keys
Outreach Coalition Supportive Housing: Substance Abuse Education and Relapse Prevention project, using funds provided under the
FOLE Edward Byrne Memorial Justice Assistance Grant program,for the period from October 1,2013 through September 30,2014.
Item C22 Board granted ratification of execution of the Certificate of Acceptance of Sub-grant Award for the United States
Fellowship of Florida, Inc., d/b/a Heron-Peacock Supported Living: Supportive Housing to Prevent Recidivism of Adults with Mental
Illness& Substance Abuse project, using funds provided under the FDLE Edward Byrne Memorial Justice Assistance Grant program,for
the period from October 1,2013 through September 30,2014.
Item C24 Ratification of execution of the Certificate of Acceptance of Sub-grant Award for the Guidance/Care Center Women's
Jail Housed Drug Abuse Treatment Program, using funds provided under the FDLE Edward Byrne Memorial Justice Assistance Grant
program,for the period from October 1,2013 through September 30,2014.
"Item C26 Approval of the Mayor to execute the Certificate of Acceptance of Sub-grant Award for the Guidance/Care Center:
Men's Jail Housed Drug Abuse Treatment Program, using funds provided under the FDLE Residential Substance Abuse Treatment Grant
program,for the period from October 1,2013 through September 30,2014.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any questions,please feel free to
contact our office.
cc: County Attorney(w/o documents)
Finance
File
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fox 305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key, FL 33070 Phone:852-7145 Fax:305-852-7146
FDLE
Florida Department of Business Support Rick Scott, Governor
Law Enforcement Office of Criminal Justice Grants Pam Bondi,Attorney General
Post Office Box 1489 Jeff Atwater, Chief Financial Officer
Gerald M. Bailey Tallahassee, FL 32302-1489 Adam Putnam, Commissioner of Agriculture
Commissioner (850)617-1250
www.fdie.state.fi.us
NOV 222013
The Honorable George Neugent
Mayor
Monroe County Board of Commissioners
1100 Simonton Street
Key West, FL 33040-3110
Re: Contract No.2014-RSAT-MONR-1-A7-001
Dear Mayor Neugent:
The Florida Department of Law Enforcement is pleased to award a Residential Substance Abuse Treatment for State
Prisoners grant to your unit of government in the amount of$50,000.00 for the project entitled, MEN'S JAIL HOUSED
DRUG ABUSE TREATMENT PROGRAM. These funds shall be utilized for the purpose of providing substance
abuse treatment to at risk prisoners.A copy of the approved subgrant application with the referenced contract number
is enclosed for your file. All correspondence with the Department should always refer to the project number and title.
As you may be aware, information from subgrants and performance reports are currently provided to the Department
of Justice under the Performance Measurement Tool(PMT)and Federal Funding Accountability and Transparency
Act(FFATA)to meet current federal transparency requirements. However,the State of Florida recently passed
legislation requiring all contracts, including grants for state or federal financial assistance,be provided to the
_._Department of Financial Services via the Florida Accountability Contract Tracking System(FACTS). This grant
contract and all subsequent correlating information including performance reports,expenditure reports,grant
amendments,etc.are provided to FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of
Florida for transparency in govemment spending. If this grant agreement contains confidential or exempt information
not subject to disclosure under the public records law,Chapter 119, F.S., (such as the names of personnel and
disclosure of equipment for certain undercover operations, etc.that may result in officer names or other sensitive
information on grant documents and expenditure reports)please contact the Office of Criminal Justice Grants for
information on requesting exemption from public records disclosure.
Due to recent shifts in federal reporting requirements performance reporting has changed. Subsequently,these
changes will pass down to each grantee and grant adjustment requests will be required of each award recipient. A
notice providing instructions will be released to each grantee in the near future.
Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30
calendar days from the date of award.This certificate constitutes official acceptance of the award and must be
received by the Department prior to the reimbursement of any project expenditures. We look forward to working with
you on this project. Please contact Planning Manager Martha McWilliams at(850)617-1260 if you have any
questions or we can��be Thy
yooff further� assistance.
rir1� y
Petrina Tuttle Herring
Administrator
PTH/as
Enclosures
Service •Integrity •Respect • Quality
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee,through its authorized representative, acknowledges receipt and acceptance of subgrant award
number 2014-RSAT-MONR-1-A7-001,in the amount of$50,000.00,for a project entitled, MEN'S JAIL HOUSED
DRUG ABUSE TREATMENT PROGRAM,for the period of 10/01/2013 through 09/30/2014, in accordance with the
statement •f work contained in the subgrant application,and subject to the Florida Department of Law Enforcement's
Conditi• of Agreement and a,y special conditions governing this subgrant.
R— .a
Signature of a10!rantee's Aut''•riz•d 041 —
George Neugent, Mayor
Typed Name and Title of Official
December 11, 2013
Date of Acceptance
r-3 T
o _
t r
O
lD -j
MONROE COUNTY ATTORNEY a Fn
APPROVED AS TO FORM: 5
('.h- F�•..�rih,(uae-Rnnna,G r =
CHRISTINE M. LIMBERT-BARROWS N r.-
ASSISTANT COUNTY ATTORNEY
Date I I/3J-101
OCJG-012 (rev. October 2005)
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe Countyty,Board of Commissioners
Date of Award: l( I'LZ/ C43
Grant Period: From: 10/01/2013 TO: 09/30/2014
Project Title: MEN'S JAIL HOUSED DRUG ABUSE TREATMENT PROGRAM
Grant Number: 2014-RSAT-MONR-I-A7-001
Federal Funds: $50,000.00
Agency Match: $16,667.00
Total Project Cost: $66,667.00
Program Area: 0001 : Residential Substance Abuse Treatment
CFDA#: 16.593
Award is hereby made in the amount and for the period shown above of a grant under Title IV of the Violent Crime
Control and Law Enforcement Act of 1994, P.L 103-322, as amended,to the above mentioned subgrantee and
subject to any attached standards or special conditions.
This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and
Administrative Guide for Grants, Office of Justice Programs,Common Rule for State and Local Governments and A-
87,or OMB Circulars A-110 and A-21,in their entirety. It is also subject to such further rules, regulations and policies
as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization
of P.L. 103-322,as amended.
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award, a properly executed Certification of Acceptance/Request for Payment is returned to the department.
(Iasg
Authorized Official
Petrina Tuttle Herring
Administrator
% %22h
Date
( )This award is subject to special conditions(attached).
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 1: Administration
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Chief Financial Officer
Name: Amy Heavilin
Title: Clerk of Court
Address: 500 Whitehead Street
City: Key West
State: FL Phone: 305-295-3130
Zip: 33040-3110
Ext:
Fax:
Email: aheavilin@monroe-clerk.com
Application Ref# 2014-RSAT-83 Section#1 Page 1 of 3
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
ectiO = dministration S
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Project Director
Name: Laura Deloach-Hartle
Title: Senior Administrator- Grants & Special Projects
Address: 1100 Simonton Street
Room 2-285
City: Key West
State: FL Zip: 33040-3110
Phone: 305-292-4482 Ext:
Fax:
Email: deloachhartle-laura@monroecounty-fl.gov
Application Ref# 2014-RSAT-83 Section#1 Page 2 of 3
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
inistraton`..,
Section Questions:
Question: What is the DUNS number for the subgrantee?
Answer: 73876757
Application Ref# 2014-RSAT-83 Section#1 Page 3 of 3
Contract 2014-RSAT-MONR-I-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 2: Pr. Overview
General Project Information
Project Title: MEN'S JAIL HOUSED DRUG ABUSE TREATMENT PROGRAM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2013 End Date: 9/30/2014
Problem Identification
South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate
distinction of being designated as a high-intensity drug trafficking area and, as such, is a leading
illicit drug importation area. This, of course, has increased the availability of illicit drugs in Monroe
County resulting in drug abuse rat s higher than both the state and national averages. Specifically
in regards to the male population of Monroe County which is the population of focus for this grant
request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida
Department of Health reports rates of drug involvement as over twice that of the state average
and four times that of the much larger Miami-Dade County to the north. The Agency for
Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of
2011 publication indicates that male residents of our county had over twice the state rate per
100,000 population for emergency room treatment for acute drug intoxication. In addition, Monroe
has over twice the state average for DUI arrests and,consequently, almost three times the state
average for vehicular deaths involving drug use. For drug involved parents. statistics from the
Florida Department of Children and Families indicate that 57% of Monroe County foster care
placements between April 2011 and March 2012 were as a result of parental substance abuse.
For many drug involved men, the obsession surrounding use and attainment of illicit and legal
drugs of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and
ultimately incarceration. In addition; the destruction of parent-child relationships, increased
domestic violence, increased crime, child abuse and neglect, foster care placement, divorce,
stress on the legal and medical systems of a county with very limited resources, and global
negative effects on our communities and quality of life are also directly affected. Recognizing the
significant need for appropriate treatment among greater numbers of incarcerated men whose
level of drug involvement is such that they would not benefit from available outpatient treatment
and who are often the primary caretakers of children, the Guidance Care Center along with the
Monroe County Sheriffs Office created the Jail Housed Drug Treatment Program located within
the Monroe County Detention Center in 1992. It remains today as one of the few such programs
operated within a county jail in Florida and the only opportunity for men to receive intensive drug
abuse treatment within Monroe County. Moreover, these men are able to get treatment quickly
instead of being one of the 66% of substance abusing Florida residents who desire help but are
unable to access treatment due to Florida's lengthy waiting list for substance abuse services as
reported by the Florida Department of Children and Families. This program has been able to
attain and maintain a very low recidivism rate (under 25%) for participants in the last 5 years with
the addition of evidenced-based practices and special attention to the unique needs of substance
abusingmen. The program has a very close relationship with county judges, attorneys, and the
administration and staff of the Monroe County Detention Center as well as city and county
authorities. Men who complete treatment are often granted early release from incarceration to
return to their families and begin rebuilding their lives and the
Application Ref# 2014-RSAT-83 Section#2 Page 1 of 4
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
ction 2:,Pro'ect Overview`
lives of their loved ones thereby saving the county the expense of their continued detainment.
Skills attained within the context of treatment increases the chances of sustained recovery,
healthier family and other personal relationships, healthier children, and safer communities.
Project Summary (Scope of Work)
In 1992, The Jail Incarceration Program (JIP) was developed in the Monroe County Detention
Center and began providing substance abuse treatment services to county inmates to lay the
foundation for sustained recovery. The majority of clients are court ordered by the Drug Court,
Circuit Court and County Court Judges in Monroe County. The rest enter the program as
volunteers who have met the criteria for drug/alcohol treatment and will be in the county jail a
minimum of 182 days. The program has established a positive reputation county wide, working
closely with judges, prosecutors and defense attorneys throughout the county. DCF audits for the
past three years reported that this program meets or exceeds Best Practice standards with 100%
compliance. This year's funding will allow services begun with last year's grant to continue for this
population in the detention center.
In July 2013 , the Commission on Accreditation of Rehabilitative Facilities (GARF) evaluated the
JIP program for accreditation. The process of accreditation has strengthened
assessment and treatment. The Jail In-House Program met the highest GARF standards and
received recognition for its positive relationships between correctional staff and treatment clinical
staff. The agency has submitted Annual Conformance to Quality Reports to GARF and continues
to meet the highest accreditation standards.
Client-centered individualized treatment plans tailored to the needs of men are a cornerstone of
gender-responsive treatment. After developing these plans in partnership with the program
participant, treatment plan reviews, case management services to provide community linkages
and monthly self-reports of progress continue to refine the plan. On-going program review occurs
through monthly focus groups with administrative staff and participants. The Global Assessment
of Individual Needs (GAIN) instrument provides a comprehensive assessment of client needs and
assists in developing a person-centered Wellness Plan that is updated with the participant every
30 days. Admission policies are welcoming to individuals with co-occurring disorders, learning
disabilities, illiteracy and other special individualized needs. This allows access for all who
probably otherwise would not receive services.
For men with a mental illness as well as drug addiction, a Mental Health Status Assessment
identifies impairments in functioning. Once identified, the client receives a referral to a mental
health counselor and the Prison Health Services psychiatrist as well as participating in services to
address the substance use disorder and criminal thinking and behavior. Treatment of mental
illness is monitored by program staff as a vital part of recovery from substance abuse. Participants
are given appointments with the Guidance Care Center psychiatrist upon completion of the
program and release from incarceration and assigned a case worker to help them with
appointments, treatment adherence, accessing of community services and medication assistance.
Psychotropic medications are provided free of charge to participants who cannot afford their
medications or who do not have insurance coverage.
Treatment in the program is a minimum of six months and a maximum of one year. Aftercare
services are encouraged as a part of re-entry planning and last up to six
Application Ref# 2014-RSAT-83 Section#2 Page 2 of 4
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
months once the participant is released. The Guidance/Care Center provides aftercare throughout
the Florida Keys in community-based facilities. Aftercare is given priority and participants are
enrolled before they are released. These services are not funded by the grant and are available to
all participants regardless of ability to pay.
Corrections staff conduct random drug testing with positive tests resulting in 30 days in lock- up
and a return to court for judicial review of the case. Tests used are the Reditest 10 panel dip sticks
testing for amphetamine, benzodiazepines, cocaine, opiates, synthetic opiates, THC, PCP,
barbiturates, MOMA and methadone. The program also has a relationship with the local drug
court to run tests on their spectrometry machine if test results are questionable which helps to
identify those who may have attempted to be dishonest by trying to mask the results.
Program services will be delivered using an evidence based practice Cognitive Behavioral
Therapy (CBT)curriculum entitled"Substance Abuse and Criminal Conduct: Strategies for Self
Improvement and Change, Pathways to Responsible Living"authored by Harvey Milkman and
Kenneth Wanberg. Throughout the treatment episode participants use a client workbook that
belongs to them. The cost of that workbook is$22.00 per copy. Use of this workbook is subject to
change as more advanced evidenced-based treatment resources become available but will not
exceed the$22.00 cost. Treatment in the correctional setting will incorporate trauma-informed
and gender-responsive treatment through the use of the evidenced-based"Seeking Safety"
treatment model to promote the healing and edification of the human spirit. Seeking Safety offers
25 treatment topics, each with a clinician guide and client handouts. The seven interpersonal
topics are Asking for Help, Honesty, Setting Boundaries in Relationships, Healthy Relationships ,
Community Resources, Healing from Anger, and Getting Others to Support Your Recovery. The
seven behavioral topics are Detaching from Emotional Pain: Grounding, Taking Good Care of
Yourself, Red and Green Flags, Commitment, Coping with Triggers, Respecting Your Time, and
Self-Nurturing. The seven cognitive topics are PTSD: Taking Back Your Power, Compassion,
When Substances Control You, Recovery Thinking, Integrating the Split Self, Creating Meaning,
and Discovery. In addition, four combination topics are Introduction to Treatment I Case
Management, Safety, The Life Choices Game(Review), and Termination. These relational
models support the development of healthy relationships with self, significant others, and the
community at large in order to reduce the risk of relapse and recidivism. Staff will use individual
and group formats to deliver core services. An evidenced based relapse prevention curriculum will
be introduced this year.
Specific treatment services will include:
Education about addiction to include relapse prevention and the consequences of criminal
behavior
Anger and emotional control
Trauma-informed care and treatment to include sexual abuse and domestic violence
A range of informational, emotional, and behavioral options to strengthen self and family
Improving abilities to cope with their children and the world around them.
---- ---Emphasis on physical and emotional wellness
Parenting education and practice
Learning, developing, and practicing positive coping skills
Developing and beginning to implement a realistic and hopeful life plan
Continuum of care supports participants by connecting and coordinating aftercare in the
community and though 12-step/support group involvement
Discharge and aftercare planning
Application Ref# 2014-RSAT-83 Section#2 Page 3 of 4
Contract 2014-RSAT-MONR-1-A7-001
OOJG-005(rev.April 2005)
i* Application for Funding Assistance
Florida Department of Law Enforcement
Residential iewidential Substance Abuse Treatment
� '
Section Questions:
Question: Does the subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the implementing agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes" or"no" to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee) through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was "no," answer N/A.
Answer: N/A
Application Ref# 2014-RSAT-83 Section#2 Page 4 of 4
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description
Activity: Cognitive Restructuring
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: 12-Step
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Drug Testing
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Application Ref# 2014-RSAT-83 Section#3 Page 1 of 13
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 3: Performance
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Educational Programs
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Group Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Impulse/Anger Control
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Application Ref# 2014-RSAT-83 Section#3 Page 2 of 13
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 3: Performance
Activity Description
Activity: Individual Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Mental Health Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Parenting Training
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Therapeutic Community
Target Group: Adult Males
Geographic Area: State of Florida
Application Ref# 2014-RSAT-83 Section#3 Page 3 of 13
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
erection 3:,Performance
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Objectives and Measures
Objective: 2012-01A -To report whether or not grant activity occurred during each reporting
period. Grant activity is defined as any proposed activity in the OCJG approved grant
application that is implemented or executed with RSAT funds. (Yes or No.)
Measure: 2012-01 A
Is grant activity expected to occur during EVERY reporting period? Grant activity is
defined as any proposed activity in the OCJG approved grant application that is
implemented or executed with RSAT funds. (Yes or No.)
Goal: Yes
Objective: 2012-02A -To report the number of RSAT participants added during each reporting
period.
Measure: 2012-02A
How many RSAT participants will be added to the program during the GRANT
period?
Goal: 70
Objective: 2012-03A-To report whether or not your RSAT program used evidence-based
treatment services during each reporting period(those demonstrated by the research
literature to be effective at reducing substance abuse among court-involved
individuals (see link at http://www.samhsa.gov/ebpwebguide/))
Measure: 2012-03A
Will your RSAT program use evidence-based treatment services such as those
demonstrated by the research literature to be effective at reducing substance abuse
among court-involved individuals (see link at http://www.samhsa.gov/ebpwebguide/)?
Goal: Yes
Objective: 2012-04A-To report the type of services provided to RSAT participants during each
reporting period.
Measure: 2012-04A
What type of services will be provided to RSAT participants throughout the grant
period?
Application Ref# 2014-RSAT-83 Section#3 Page 4 of 13
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
• Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 3: Performance
Goal: Education-addiction, relapse prevention, consequences of criminal
behavior;Anger/emotional control;Trauma-informed care/treatment including sexual
abuse,domenstic violence;Informational/emotional/behavioral options to strengthen
self&family;Emphasis on physical/emotional wellness;Parenting
education/practice;Learning/developing/practicing positive coping skills;
Developing/implementing a realistic, hopeful life plan;Continuum of
care;Discharge/aftercare planning
Objective: 2012-05A-To report the number of custody&treatment staff who worked directly
with RSAT participants in the RSAT program during each reporting period. Staff
would be all custody and treatment employees including but not limited to program
managers, administrators, case managers, correctional officers and clinicians. Do
NOT include mentors, volunteers or interns.
Measure: 2012-05A
How many custody&treatment staff(who will work directly with RSAT participants in
the RSAT program)are expected to be used? Staff would be all custody and
treatment employees including but not limited to program managers, administrators,
case managers, correctional officers and clinicians. Do NOT include mentors,
volunteers or interns.
Goal: 7
Objective: 2012-06A-To report the number of custody and treatment staff who are cross-
trained in the RSAT program. (This should be based on the number of uniformed
officers who received training in the implementation of assessment instruments,
motivational interviewing (MI) techniques, accountability training, or addiction-related
trainings, as well as the number of treatment staff who will receive officer training and
other security training sessions.
Measure: 2012-06A
How many custody and treatment staff are to be cross-trained in the RSAT program?
This should be based on the number of uniformed officers who received training in
the implementation of assessment instruments, motivational interviewing (MI)
techniques, accountability training, or addiction-related trainings, as well as the
number of treatment staff who received officer training and other security training
sessions for the RSAT program.
Goal: 15
Objective: 2012-07A-To report the number of RSAT participants who will be administered a
risk and need assessment during the program period. (This refers to an instrument
used to identify factors that may lead a participant to re-offend; pinpointing needed
services to minimize those risks).
Measure: 2012-07A
How many RSAT participants will be administered a risk and need assessment?This
refers to an instrument used to identify factors that may
Application Ref# 2014-RSAT-83 Section#3 Page 5 of 13
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 3: Performance
lead a participant to re-offend; pinpointing needed services to minimize those risks.
Goal: 70
Objective: 2012-07B - To report number of RSAT participants listed in 7A who were identified
during the reporting period as high criminogenic risks, such as high substance abuse
treatment needs.
Measure: 2012-07B
From the number in question 7A, how many RSAT participants are expected to be
identified as high criminogenic risk, such as high substance abuse treatment needs.
Goal: 60
Objective: 2012-08A-To report the number of RSAT participants with an individualized
treatment plan. This number should be equal to or less than the number of
participants currently enrolled and should be based on an unduplicated count of
participants with treatment plans. Participants with updated treatment plans should
be counted only once.
Measure: 2012-8A
How many RSAT participants will have an individualized treatment plan during the
program? This number should be equal to or less than the number of participants
enrolled and should be based on an unduplicated count of participants with treatment
plans. Participants with updated treatment plans should be counted only once.
Goal: 100
Objective: 2012-09A-To report whether or not your RSAT program participated in a
correctional institution/community based partnership (during the reporting period) to
ensure that therapeutic services administered to participants are maintained after
their release into the community.
Measure: 2012-09A
Will your RSAT program participate in a correctional institution/community based
partnership to ensure that therapeutic services administered to participants are
maintained after their release into the community?
Goal: Yes
Objective: 2012-10A -To report the number of RSAT participants in the program during each
reporting period (including the number of RSAT participants carried over from the
previous reporting period and NOT new admissions during the reporting period.
Measure: 2012-10A
Approximately how many RSAT participants are expected to be in the program
during the grant period?
Goal: 100
Application Ref# 2014-RSAT-83 Section#3 Page 6 of 13
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 3. Performance
Objective: 2012-11A -To report the number of new admissions during the reporting period.
Measure: 2012-11A
How many NEW admissions are anticipated to participate in the RSAT program
during the grant period? This does not include any carry-overs from a previous grant
period.
Goal: 70
Objective: 2012-12A-To report RSAT participants receiving RSAT funded treatment through
the following components: COGNITIVE SERVICES BEHAVIORAL
SERVICES
EMPLOYMENT SERVICES
HOUSING SERVICES EDUCATION SERVICES MENTAL HEALTH
SERVICES
MEDICAL/DENTAL SERVICES
SUBSTANCE ABUSE SERVICES
OTHER SERVICES
EXPLAIN OTHER SERVICES
Measure: 2012-12A
From the following components, which will be used in your RSAT program?
COGNITIVE SERVICES, BEHAVIORAL SERVICES, EMPLOYMENT SERVICES,
HOUSING SERVICES,EDUCATION SERVICES,MENTAL HEALTH SERVICES,
MEDICAUDENTAL SERVICES,SUBSTANCE ABUSE SERVICES, OTHER
SERVICES (EXPLAIN OTHER SERVICES).
Goal: Cognitive services, behavioral services, educational services, mental health services,
substance abuse services
Objective: 2012-13A -To report the number of RSAT participants who SUCCESSFULLY
completed all requirements set forth in your RSAT grant application during the
reporting period.
Measure: 2012-13A
How many RSAT participants are anticipated to SUCCESSFULLY complete all
requirements set forth in your RSAT grant application during the grant period?
Goal: 75
Objective: 2012-13B -To report those listed in 13A who were released into the community
during the reporting period.
Measure: 2012-13B
Of those listed in 13A, how many participants are expected to be released into the
community after treatment completion?
Goal: 70
Objective: 2012-13C -To report the number of RSAT participants listed in 13B with a continuity
of care arrangement with aftercare providers. This
Application Ref# 2014-RSAT-83 Section#3 Page 7 of 13
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 3: Performanc m
number should be based on those with active treatment plans that continue in the
community and who receive referrals for services after their release into the
community.
Measure: 2012-13C
Of the number in 13B, how many RSAT participants are expected to be released with
a continuity of care arrangement with aftercare providers?This number should be
based on those with active treatment plans that continue in the community and who
receive referrals for services after their release into the community.
Goal: 65
Objective: 2012-14A-To report number of RSAT participants removed from the program during
the reporting period due to termination for a new charge.
Measure: 2012-14A
How many RSAT participants are expected to be removed from the program during
the grant period due to termination for a new charge?
Goal: 5
Objective: 2012-14B -To report number of RSAT participants removed from the program during
the reporting period due to release or transfer to another correctional facility.
Measure: 2012-14B
How many RSAT participants are expected to be removed from the program during
the grant period due to release or transfer to another correctional facility?
Goal: 5
Objective: 2012-14C -To report number of RSAT participants removed from the program during
the reporting period due to death or serious illness.
Measure: 2012-14C
Approximately how many RSAT participants are expected to be removed from the
program during the grant period due to death or serious illness?
Goal: 00
Objective: 2012-14D -To report number of RSAT participants removed from the program during
the reporting period due to a lack of engagement(non-responsiveness).
Measure: 2012-14D
Approximately how many RSAT participants are expected to be removed from the
program due to a lack of engagement or non-responsiveness?
Goal: 5
Application Ref# 2014-RSAT-83 Section#3 Page 8 of 13
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 3. Performarc=;
Objective: 2012-14E -To report number of RSAT participants removed from the program during
the reporting period due to failure to meet program requirements.
Measure: 2012-14E
Approximately how many RSAT participants are expected to be removed from the
program due to failure to meet program requirements?
Goal: 10
Objective: 2012-14F -To report number of RSAT participants removed from the program during
the reporting period due to other reasons (please list other reasons.)
Measure: 2012-14F
Approximately how many RSAT participants are expected to be removed from the
program due to other reasons (please list other reasons)?
Goal: 0
Objective: 2012-15A-To report the number of SUCCESSFUL completions in the program
within the following time frames (the sum of this answer should equal the number in
13A): 7-9 months
10-12 months
Measure: 2012-15A
Approximately how many SUCCESSFUL completions in the program within the
following time frames (the sum of this answer should equal the number in 13A): 7-9
months 10-12 months
Goal: 7-9 months: 50
10-12 months: 25
Objective: 2012-15B -To report the number of UNSUCCESSFUL completions or terminations
who were in the program within the following time frames (the sum of this answer
should equal the total number in 14A-14F): 7-9 months
10-12 months
Measure: 2012-15B
Approximately how many UNSUCCESSFUL RSAT completions or terminations are
anticipanted to be in the program within the following time frames (the sum of this
answer should equal the total number in 14A-14F): 7-9 months 10-12
months
Goal: 7-9 months: 18
10-12 months: 7
Objective: 2012-16A - To report the number of participants who were given a drug test before
admission into the RSAT program during this reporting period. (Subgrantees must
implement urinalysis or other proven reliable forms of testing including both random
and periodic testing (1) of a participant before they enter the program and during the
period in which they receivd treatment; and (2) of a participant released from an
Application Ref# 2014-RSAT-83 Section#3 Page 9 of 13
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 3: Performancr
RSAT program if they remain in the custody of the State.)
Measure: 2012-16A
Approximately how many participants are expected to be given a drug test before
admission into the RSAT program? Subgrantees must implement urinalysis or other
proven reliable forms of testing including both random and periodic testing (1) of a
participant before they enter the program and during the period in which they receivd
treatment; and (2) of a participant released from an RSAT program if they remain in
the custody of the State.)
Goal: 70
Objective: 2012-16B -To report the number of participants who were given a drug test after
successfully completing the RSAT program during the reporting period.
(Subgrantees must implement urinalysis or other proven reliable forms of testing
including both random and periodic testing (1) of a participant before they enter the
program and during the period in which they receivd treatment; and (2) of a
participant released from an RSAT program if they remain in the custody of the
State.)
Measure: 2012-16B
Approximately how many participants are expected to be given a drug test after
successfully completing the RSAT program? Subgrantees must implement urinalysis
or other proven reliable forms of testing including both random and periodic testing
(1) of a participant before they enter the program and during the period in which they
receivd treatment; and (2) of a participant released from an RSAT program if they
remain in the custody of the State.
Goal: 10
Objective: 2012-16C -To report the total number of RSAT participants who were drug tested
DURING the RSAT program during the reporting period. The number entered
should be an unduplicated count only of participants tested for alcohol or illegal
substances and should be equal to or greater than the number of positive tests given
during the reporting period.
Measure: 2012-16C
Approximately how many RSAT participants are expected to be drug tested DURING
the RSAT program? The number entered should be an unduplicated count only of
participants tested for alcohol or illegal substances and should be equal to or greater
than the number of positive tests given during the entire grant period.
Goal: 70
Objective: 2012-16D -To report the number of participants tested DURING the RSAT program
during the reporting period with a POSITIVE result. Include only an unduplicated
count only of participants (completions, non completions and current participants)
who tested positive for alcohol or illgal substances and should equal or be less than
the total.
Application Ref# 2014-RSAT-83 Section#3 Page 10 of 13
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 3: Performanc-'
Measure: 2012-16D
Approximately how many participants are expected to be tested DURING the RSAT
program with a POSITIVE result? Include only an unduplicated count only of
participants (completions, non completions and current participants) who tested
positive for alcohol or illgal substances and should equal or be less than the total.
Goal: 1
Objective: 2012-17C -To report in narrative form any problems or barriers encountered which
prevented goals and/or accomplishments from being reached during the reporting
period.
Measure: 2012-17C
Do you anticipate any problems or barriers encountered which would prevent goals
and/or accomplishments from being reached? If so, please elaborate.
Goal: No
Objective: 2012-17D -To report any assistance that OCJG can provide to address any
problems or barriers identified in 17C.
Measure: 2012-17D
Do you anticipate seeking assistance that OCJG can provide to address any
problems or barriers identified in 17C?
Goal: No
Objective: 2012-17E - To report in narrative form whether or not the RSAT program is on track
to fiscally and programmatically complete as outlined in the RSAT grant application.
Measure: 2012-17E
Do you expect your RSAT program to stay on track to fiscally and programmatically
complete as outlined in the RSAT grant application?
Goal: Yes
Objective: 2012-17F -To report major activities for the upcoming six months.
Measure: 2012-17F
Will you report major activities for the upcoming six months in each performance
report?
Goal: Yes
Objective: 2012-17G -To report any innovative programs/accomplishments that you would like
to share with OCJG (based on your knowledge of the criminal justice field.)
Measure: 2012-17G
Could you report any innovative programs/accomplishments that you would like to
share with OCJG (based on your knowledge of the criminal justice
Application Ref# 2014-RSAT-83 Section#3 Page 11 of 13
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 3: Performance
field)?
Goal: Yes
Application Ref# 2014-RSAT-83 Section#3 Page 12 of 13
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 3: Performance
Section Questions:
Question: What is the TOTAL number of beds (treatment and non-treatment) in the facility?
Please give the number for each facility if there are multiple facilites.
Answer: 596
Question: How many non RSAT-funded treatment beds are in this facility? Please give the
number for each facility if there are multiple facilites.
Answer: 526
Question: How many RSAT-funded treatment beds are in this facility? Please give the number
for each facility if there are multiple facilites.
Answer: 70
Question: How is aftercare provided?
Answer: Aftercare services are encouraged as a part of re-entry planning and last up to six
months once the participant is released. The Guidance/Care Center provides
aftercare throughout the Florida Keys in community-based facilities. Aftercare is given
priority and participants are enrolled before they are released.
Question: What is the anticipated number of RSAT program completions during each quarterly
reporting period?
Answer: 18
Question: What goals do you plan to accomplish during the subgrant period?
Answer: An evidenced based relapse prevention curriculum will be introduced this year.
Question: Please provide the physical address for the facility or facilities in which your RSAT-
funded program operates.
Answer: Monroe County Detention Center
5525 College Road
Key West, FL 33040
Question: If"other" was selected for the geographic area, please describe.
Answer: N/A
Question: If"other"was selected for location type, please describe.
Answer: N/A
Application Ref# 2014-RSAT-83 Section#3 Page 13 of 13
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 4; Financial
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $50,000.00 $16,667.00 $66,667.00
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $50,000.00 $16,667.00 $66,667.00
Percentage 74.9996 25.0003 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref# 2014-RSAT-83 Section#4 Page 1 of 4
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
`Gtanciat {Gout.`
Budget Narrative:
Total budget $66,667
Contractual Services:
Salaries and Benefits:
Substance Abuse Counselor 27,853 (.87 FT)
Lead Counselor 24,790 (.65 FTE)
Counselor/Case Manager 6,964 (.22 FTE)
FICA 4,560 (1.74 FTE)
Total Salaries and Benefits 64,167
Expenses:
70 workbooks@$22.00 each 1,540
Supplies 340
Drug tests 140 @ $4.43 each 620
Total Expenses 2,500
Total Contractual Services: $66,667
Unit Cost= 18.42
Approximate Units = 3,619.27
The Substance Abuse Counselor at .87 FTE will provide group and individual therapy, conduct
assessments, make appropriate referrals as needed, provide information on client participation
and progress to judges and detention staff, and develop and monitor treatment plans. This will be
a Bachelor's level position.
The Lead Counselor at .65 FTE's will provide the same services as above with the addition of
clinical oversight duties of the Program. This will be a Masters level position.
The Counselor/Case Manager will provide case management support to participants as well as
conduct groups and intakes as needed. This will be a Bachelors level position
Therapy workbooks will be provided to each participant in the program.
Supplies will include paper, pens, folders, copier toner, and other basic office supplies to be used
by staff and participants.
Drug testing will be administered upon entry into the Program and at least once while receiving
treatment within the Program.
Monroe County will provide the 25% match required. The Guidance Care Center will cover all
costs in excess of the allocated grant amount.
Monroe County will execute an agreement with the Guidance Care Center for the grant period. A
copy of the agreement will be provided to FDLE.
Application Ref# 2014-RSAT-83 Section#4 Page 2 of 4
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 4; Fiian '-
Section Questions:
Question: What is the subgrantee's Operating Capital dollar threshold?
Answer: 1000
Question: Is there a sole source purchase involved with this subgrant?
Answer: No
Question: Is there a contract executed for activities in this subgrant? If so, has a copy been
received by the OCJG?
Answer: There will be an executed contract for activities and a copy will be provided to
FDLE/OCJG.
Question: Are indirect costs included in the budget? If so, has a copy of the subgrantee's
Indirect Cost Plan (approved by the cognizant federal agency) been submitted to the
OCJG?
Answer: No
Question: If salaries and benefits are included in the budget, is there a net increase in the
number of personnel?
Answer: No
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: No
Question: Will the applicant be requesting an advance of federal funds?
Answer: No
Question: Will the project earn Program Generated Income (PGI)?
Answer: No
Question: Does the budget include services based on unit costs? If so, provide a definition and
cost for each service as part of the budget narrative for contractual services. Include
the basis for the unit costs and how recently the basis was established or updated.
Answer: Yes.
Total budget
Contractual Services:
Salaries and Benefits:
$66,667
Substance Abuse Counselor27,853(.87 FT)
Lead Counselor24,790(.65 FTE)
Counselor/Case Manager6,964(.22 FTE)
FICA4,560(1.74 FTE)
Total Salaries and Benefits:64,167
Expenses:
70 workbooks@$22.00 each1,540
Supplies340
Drug Testing 620
Application Ref# 2014-RSAT-83 Section#4 Page 3 of 4
Contract 2014-RSAT-MONR-1-A7-001
OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Total Expenses:21500
Total Contractual Services: $66,667
Unit Cost= 18.42
Total grant units= 3,619.27
The Substance Abuse Counselor at.87 FTE will provide group and individual
therapy, conduct assessments, make appropriate referrals as needed, provide
information on client participation and progress to judges and detention staff, and
develop and monitor treatment plans. This will be a Bachelor's level position.
The Lead Counselor at.65 FTE's will provide the same services as above with the
addition of clinical oversight duties of the Program. This will be a Masters level
position.
The Counselor/Case Manager will provide case management support to participants
as well as conduct groups and intakes as needed. This will be a Bachelors level
position
Therapy workbooks will be provided to each participant in the program.
Supplies will include paper, pens, folders, copier toner, and other basic office supplies
to be used by staff and participants.
Unit Cost data provided August 16, 2013 by Guidance Care Center.
Application Ref# 2014-RSAT-83 Section#4 Page 4 of 4
Contract 2014-RSAT-MONR-I-A7-001
GCJG-005(rev.April 2005)
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
Section 5: Standard Conditions
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this
section and will become binding upon approval of this subgrant. Failure to comply with provisions of this
agreement will result in required corrective action up to and including project costs being disallowed.
All persons involved in or having administrative responsibility for the subgrant must read these conditions.
This section must be returned as part of the completed application.
Definitions:
"OCJG", unless otherwise stated, refers to the Florida Department of Law Enforcement, Office of Criminal
Justice Grants.
"Recipient" refers to the governing body of a county that performs criminal justice functions as determined by
the U.S. Secretary of the Interior, and includes an "Implementing Agency"which is a subordinate agency of a
county or an agency under the direction of an elected official (for example, Sheriff).
1. Reports
A. Project Progress Reports:
Regardless of whether project activities occur or not, the recipient must submit Quarterly
Project Progress Reports to the Office of Criminal Justice Grants(OCJG) by February 1, May
1, August 1, and November 1 covering subgrant activities occurring during the previous
calendar quarter. In addition, if the subgrant award period is extended beyond the "original"
project period, additional Quarterly Project Progress Reports shall be submitted.
B. Financial Reports:
1. The recipient shall have the choice of submitting either Monthly or Quarterly
Reimbursement Requests to the OCJG. All Reimbursement Requests are due thirty-one
(31) days after the end of the reporting period. A final Reimbursement Request and a
Criminal Justice Contract(Financial) Closeout Package shall be submitted to the OCJG
within forty-five (45) days of the subgrant end date. Such Reimbursement Requests
shall be distinctly identified as "final".
2. Regardless of whether costs are incurred or not, all claims for reimbursement of
recipient costs shall be submitted on the Reimbursement Request forms prescribed and
0 provided by the OCJG. A recipient shall submit either monthly or quarterly
reimbursement requests in order to report current project costs. Reports are to be
submitted even when no reimbursement is being requested.
3. Before the "final" Reimbursement Request will be processed, the recipient must submit
to the OCJG all outstanding project performance reports and must have satisfied all
special conditions. Failure to comply with the above provisions shall result in forfeiture
of reimbursement.
4. The recipient shall submit Quarterly Project Generated Income Reports to the OCJG by
February 1, May 1, August 1, and November 1, covering subgrant project generated
income and expenditures occurring during the previous quarter.
C. Other Reports:
The recipient shall submit other reports as may be reasonably required by the OCJG.
2. Fiscal Control and Fund Accounting Procedures
A. The recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All
Section 5 Page 1
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
funds spent on this project shall be disbursed according to provisions of the project budget as
approved by the OCJG.
B. All expenditures and cost accounting of funds shall conform to the requirements of the Office of
Justice Programs' Financial Guide, U.S. Department of Justice Common Rule for State and
Local Governments,and those specified in the federal Office of Management and Budget(OMB)
Circulars A-21, A-87, A-110 or A-102, as applicable, in their entirety.
C. All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient,when applicable,agrees to satisfy all requirements provided in Section 287.055,F.S.,
known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The OCJG shall review and approve in writing all consultant contracts prior to employment of a
consultant. Approval shall be based upon the contract's compliance with requirements found in the
Office of Justice Programs' Financial Guide and in applicable state statutes. OCJG approval of the
recipient agreement does not constitute approval of consultant contracts.
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General
Principles of Allowability and Standards for Selected Cost items" set forth in the Office of Justice
Program's Financial Guide and federal OMB's Circular No.A-87,"Cost Principles for State and Local
GovernmentsTM, or OMB's Circular No. A-21, "Cost Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services,supplies or equipment,shall
be according to U.S. OMB's Common Rule for State and Local Governments, or OMB Circular No.
A-110 or A-102 as applicable and Florida Law to be eligible for reimbursement.
6. Delegation of Signature Authority
When a chief officer or elected official of a subgrant recipient designates some other staff person
signature authority that chief officer or elected official must submit a letter or resolution indicating the
staff person given signature authority to the OCJG. The letter indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature
authority.
7. Personnel Changes
In the event of a change in Chief Executive Officers for the Subgrantee or Implementing Agency,
-- --- Project Director, or Contact Person, the OCJG must be notified in writing with documentation to
include appropriate signatures.
8. Travel and Training
A. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon
written approval of the OCJG prior to commencement of actual travel. Recipients shall obtain
written approval from the OCJG for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
B. The cost of all travel shall be reimbursed according to local regulations, but not in excess of
provisions in Section 112.061, F.S.
Section 5 Page 2
Revised July 22, 2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
C. All bills for any travel expenses shall be submitted according to provisions in Section 112.061,
F.S.
9. Written Approval of Changes In this Approved Agreement
Subgrantees must provide written requests signed by the Chief Official,of any significant changes to the
subgrant. OCGJ approval of any grant amendment request must be received prior to the incorporation of
said amendment. These include,but are not limited to: Changes in project activities,designs or research
plans set forth in the approved agreement, Budget deviations that do not meet the following criterion.
That is,a recipient may transfer funds between budget categories as long as the total amount of transfer
does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved
budget line item; or,
A. Transfers of funds above the ten (10) percent cap shall be made only if the Department
approves a revised budget.
B. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do
not allow for increasing the quantitative number of items documented in any approved budget
line item. (For example,equipment items in Operating Capital Outlay or Expense categories or
staff positions in the Salaries and Benefits category.)
10. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to the
availability of federal funds authorized under the Residential Substance Abuse Treatment for State
Prisoners Formula Grant Program.
11. Procedures for Reimbursement Request
All requests for reimbursement of recipient costs shall be submitted on the form prescribed and
provided by the Department. A recipient shall submit reimbursement requests on a monthly or
quarterly basis, as specified in order to report project costs incurred during the specified reporting
period. All requests for reimbursement shall be submitted in sufficient detail for proper pre-audit and
post-audit.
12. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(15)(b), F.S. and the Office of Justice Programs' Financial Guide.
Advance funding shall be provided to a recipient upon a written request to the Department justifying
the need for such funds.
13. Commencement of Project
If a project has not begun within sixty(60)days after acceptance of the subgrant award,the recipient
shall send a letter to the OCJG requesting approval of a new project starting date. The letter must
outline steps to initiate the project, explain reasons for delay, and specify an anticipated project
starting date.
If a project has not begun within ninety (90) days atter acceptance of the subgrant award, the
recipient shall send another letter to the OCJG, again explaining reasons for delay and requesting
approval of a revised project starting date.
Upon receipt of the ninety(90)day letter,the OCJG shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to
other projects approved by the Department. If warranted by extenuating circumstances, the
Department may extend the starting date of the project beyond the ninety(90) day period, but only
Section 5 Page 3
Revised July 22,2009
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
by execution of a formal written amendment to this agreement.
14. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrantee and a contractor (which
includes all project budget categories) shall be in writing for a period not to exceed six (6) months
and is subject to the same terms and conditions set forth in the initial contract. Only one extension
of the contract shall be acceptable, unless failure to complete the contract is due to events beyond
the control of the contractor.
15. Excusable Delays
Except with respect to defaults of consultants,the recipient shall not be in default by reason of any
failure in performance of this agreement according to its terms(including any failure by the recipient
to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the recipient.
Such causes include but are not limited to acts of God or of the public enemy, acts of the
government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine
restrictions, strikes, freight embargoes, and unusually severe weather, but in every case the failure
to perform shall be beyond the control and without the fault or negligence of the recipient.
If failure to perform is caused by failure of a consultant to perform or make progress, and if such
failure arises out of causes beyond the control of recipient and consultant, and without fault or
negligence of either of them, the recipient shall not be deemed in default, unless:
A. Supplies or services to be furnished by the consultant were obtainable from other sources,
B. The Department ordered the recipient in writing to procure such supplies or services from other
sources, and
C. The recipient failed to reasonably comply with such order.
Upon request of the recipient,the OCJG shall ascertain the facts and the extent of such failure,and
if the OCJG determines that any failure to perform was occasioned by one or more said causes,the
delivery schedule shall be revised accordingly.
16. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the grant period. Only project costs incurred on or after the
effective date and on or prior to the termination date of the recipients project are eligible for
reimbursement. A cost is incurred when the recipient's employee or consultant performs required
services, or when the recipient receives goods, notwithstanding the date of order.
17. Program Income(also known as Project Generated Income)
The term "program income" or'project generated income" means the gross income earned by the
recipient during the subgrant period, as a direct result of the subgrant award. Program income shall
be handled according to the Office of Justice Programs' Financial Guide and the U.S. Department of
Justice's Common Rule for State and Local Governments.
18. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
recipient, the recipient's consultants and suppliers,or both,the Department shall impose sanctions it
deems appropriate including withholding payments and cancellation, termination or suspension of
the agreement in whole or in part. In such event, the Department shall notify the recipient of its
decision thirty(30) days in advance of the effective date of such sanction. The recipient shall be
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paid only for those services satisfactorily performed prior to the effective date of such sanction.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of five(5)years from the date
of the project completion as provided by the Florida Department of State, General Schedule for
Local Government GS1-L, and be available for audit and public disclosure upon request of duly
authorized persons.
20. Access To Records
The Florida Department of Law Enforcement, Auditor General of the State of Florida, the U.S.
Department of Justice,the U.S.Comptroller General or any of their duly authorized representatives,
shall have access to books,documents, papers and records of the recipient, Implementing Agency
and contractors for the purpose of audit and examination according to the Office of Justice
Program's Financial Guide.
The Department reserves the right to unilaterally terminate this agreement if the recipient,
Implementing Agency or contractor refuses to allow public access to all documents, papers, letters,
or other materials subject to provisions of Chapter 119, F.S., and made or received by the recipient
or its contractor in conjunction with this agreement.
21. Audit
A. Subgrant recipients that expend$500,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year.The audit shall be performed in accordance with the
federal OMB's CircularA-133and other applicable federal law. The contract for this agreement shall
_ be identified with the subject audit in The Schedule of Federal Financial Assistance. The contract
shall be identified as federal funds passed-through the Florida Department of Law Enforcement and
include the contract number, CFDA number, award amount, contract period, funds received and
disbursed. When applicable, the subgrant recipient shall submit an annual financial audit which
meets the requirements of Chapters 11.45 and 215.97, Florida Statutes;and, Chapters 10.550 and
10.600, Rules of the Florida Auditor General.
B. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion,but no later than nine(9)months after the audit period.
In order to be complete,the submitted report shall include any management letters issued separately
and managements written response to all findings,both audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department and will be returned to the subgrant
recipient.
C. The subgrant recipient shall have all audits completed by an independent public accountant(IPA).
The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. The subgrant
recipient shall take appropriate corrective action within six(6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
D. The subgrant recipient shall ensure that audit working papers are made available to the Department,
or its designee, upon request for a period of three(3)years from the date the audit report is issued,
unless extended in writing by the Department.
E. Subgrant recipients that expend less than$500,000 in Federal awards during a fiscal year are exempt
from the audit requirements of OMB Circular A-133 for that fiscal year. In this case, written
notification shall be provided to the Department by the Chief Financial Officer,or designee,that the
subgrant recipient is exempt. This notice shall be provided to OCJG no later than March 1 following
the end of the fiscal year.
F. If this agreement is closed out without an audit, the Department reserves the right to recover any
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disallowed costs identified in an audit completed after such closeout.
G. The completed audit reports should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
22. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Program's Financial
Guide and the federal OMB Circular A-110 or A-102, as applicable.
23. Property Accountability
•The recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the Office of Justice Programs'
Financial Guide and the federal OMB Circular A-110 or A-102, as applicable. This obligation
continues as long as the recipient retains the property, notwithstanding expiration of this
agreement.
24. Disputes and Appeals
The Department shall make its decision in writing when responding to any disputes,disagreements
or questions of fact arising under this agreement and shall distribute its response to all concerned
parties. The recipient shall proceed diligently with the performance of this agreement according to
the Department's decision.
If the recipient appeals the Departments decision, it also shall be made in writing within twenty-one
(21) calendar days to the Department's agency clerk. The recipient's right to appeal the
Department's decision is contained in Chapter 120, F.S., and in procedures set forth in Chapters
28-5 and 9-5, F.A.C. Failure to appeal within this time frame constitutes a waiver of proceedings
under Chapter 120, F.S.
25. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Bureau, of the U.S. Department of Justice's Bureau of Justice Assistance or
both have the privilege of visiting the project site to monitor, inspect and assess work performed
under this agreement.
26. Publication or Printing of Reports
The recipient shall submit one copy of all reports and proposed publications resulting from the
agreement twenty (20) days prior to public release. Any publications (written, visual, or sound),
whether published at the recipient's or government's expense,shall contain the following statement:
(NOTE: This excludes press releases, newsletters, and issue analysis.)
"This project was supported by Grant No. 2001-RT-BX-0044 awarded by the Bureau of Justice
Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this
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document are those of the author and do not necessarily represent the official position of policies of
the U.S. Department of Justice."
27. Equal Employment Opportunity(EEO)
A. Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,
color, national origin, religion, sex,disability, or age in funded programs or activities. All subgrant
recipients and implementing agencies must comply with any applicable statutorily-imposed
nondiscrimination requirements,which may include the Omnibus Crime Control and Safe Streets
Act of 1968(42 U.S.C.§3789d);the Victims of Crime Act(42 U.S.C.§ 10604(e));The Juvenile
Justice and Delinquency Prevention Act of 2002 (42 U.S.C. §5672(b));the Civil Rights Act of
1964(42 U.S.C. §2000d); the Rehabilitation Act of 1973(29 U.S.C. §7 94); the Americans with
Disabilities Act of 1990(42 U.S.C. § 12131-34);the Education Amendments of 1972(20 U.S.C.
§§1681, 1683, 1685-86);the Age Discrimination Act of 1975 (42 U.S.C. §§6101-07); and
Department of Justice Non-Discrimination Regulations 28 CFR Part 42; see Ex.Order 13279
(equal protection of the laws for faith-based and community organizations).
B. A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more
employees and it has received any single award of$25,000 or more from the Department of
Justice. The plan must be prepared using the on-line short form at
http://www.oio.usdoi.aov/about/ocr/eeop comolv.him, must be retained by the subgrant recipient
or implementing agency, and must be available for review or audit. The organization must also
submit an EEO Certification to FOLE.
C. If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has
received any single award of$500,000 or more from the Department of Justice, it must submit its
plan to the Department of Justice for approval. A copy of the Department of Justice approval
letter must be submitted to FDLE. The approval letter expires two years from the date of the
letter.
D. A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if it is has
fewer than 50 employees or if it does not receive any single award of$25,000 or more from the
Department of Justice or if it is a nonprofit organization, a medical or educational institution, or an
Indian Tribe. If an organization is exempt from the EEO Plan requirement, it must submit an EEO
Certification to FDLE.
E. The subgrant recipient and implementing agency acknowledge that failure to comply with EEO
Requirements within 60 days of the project start date may result in suspension or termination of
funding, until such time as it is in compliance.
F. In the event a Federal or State court of Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race,color, religion, national origin,
sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the
Office for Civil Rights, Office of Justice Programs.
28. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature.
29. Certifications Regarding Lobbying; Debarment,Suspension and other Responsibility Matters;
and Drug-Free Workplace Requirements
Applicants should refer to the regulations cited below to determine the certification to which they are
required to attest. Applicants should also review the instructions for certification included in the
regulations before completing this form.Signature of this form provides for compliance with certification
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requirements under 28 CFR Part 69,"New Restrictions on Lobbying"and 28 CFR Part 67,"Government-
wide Debarment and Suspension (Nonpro-curement) and Government-wide Requirements for Drug-
Free Workplace(Grants)."The certifications shall be treated as a material representation of fact upon
which reliance will be placed when the Department of Justice determines to award the covered
transaction, grant,or cooperative agreement.
A. LOBBYING As required by Section 1352,Title 31 of the U.S.Code,and implemented at 28 CFR Part
69,for persons entering into a grant or cooperative agreement over$100,000,as defined at 28 CFR
Part 69,the applicant certifies that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned,to any person for in-fluencing or attempting to influence an officer or employee
of any agency,a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in con-nection with the making of any Federal grant, the entering
into of any cooperative agreement,and the extension, continuation, renewal,amendment,or
modification of any Federal grant or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress,or an employee of a Member of
Congress in connection with this Federal grant or cooperative agreement,the undersigned
shall complete and submit Standard Form -LLL, "Disclosure of Lobbying Activities," in
accordance with its instructions;
3. The undersigned shall require that the language of this cer-tification be included in the award
documents for all subawards at all tiers(including subgrants, contracts under grants and
cooperative agreements, and subcontracts)and that all sub-recipients shall certify and
disclose accordingly.
B. DEBARMENT, SUSPENSION,AND OTHER RESPONSIBILITY MATTERS(DIRECT
RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension,and implemented at 28 CFR
Part 67,for prospective participants in primary covered transactions, as defined at 28 CFR Part
67, Section 67.510
1. The applicant certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily
excluded from covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain,or performing a public(Federal, State,or
local)transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft,forgery, bribery,falsification or
destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity(Federal,State, or local)with commission of any of the offenses enumerated in
paragraph(1)(b) of this certification; and (d) Have not within a three-year period preceding
this application had one or more public transactions (Federal, State, or local)terminated
for cause or default;and
1. Where the applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application.
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C. DRUG-FREE WORKPLACE(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67,
Subpart F,for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620
1. The applicant certifies that it will or will continue to provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture,distribution,
dispensing, possession,or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
b. Establishing an on-going drug-free awareness program to inform employees about
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the
• grant be given a copy of the statement required by paragraph (a);
d. Notifying the employee in the statement required by paragraph (a)that, as a condition of
employment under the grant,the employee will
1. Abide by the terms of the statement;and
2. Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such
conviction;
e. Notifying the agency, in writing,within t0 calendar days after receiving notice under
subparagraph(d)(2)from an employee or otherwise receiving actual notice of such
convic-tion. Employers of convicted employees must provide notice, including position
title,to: Department of Justice, Office of Justice Programs, ATTN:Control Desk,633
Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the identification
number(s)of each affected grant;
f. Taking one of the following actions,within 30 calendar days of receiving notice under
subparagraph (d)(2),with respect to any employee who is so convicted
1. Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State,or local
health, law enforcement,or other appropriate agency;
g. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and(f).
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As the duly authorized representative of the applicant, I hereby certify that the applicant will comply
with the above certifications.
If a state agency,the recipient agrees to comply with Section 319 of Public Law 101-121 set forth in
"New Restrictions on Lobbying; Interim Final Rule," published in the February 26, 1990, Federal
Register. Each person shall file the most current edition of this Certification And Disclosure Form,
if applicable,with each submission that initiates agency consideration of such person for award of
federal contract,grant,or cooperative agreement of$100,000 or more;or federal loan of$150,000
or more, This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into this
agreement subject to conditions and penalties imposed by Section 1352, Title 31, U.S.C. Any
person who fails to file the required certification is subject to a civil penalty of not less than$10,000
and not more than $100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
D. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency,a member of congress,an
officer or employee of congress,or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of
any federal contract, grant, loan or cooperative agreement.
E. If any non-federal funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of congress, or an employee of a member of
congress in connection with this federal contract, grant loan, or cooperative agreement, the
undersigned shall complete and submit the standard form, Disclosure of Lobbying Activities,
according to its instructions.
F. The undersigned shall require that the language of this certification be included in award
documents for all subgrant awards at all tiers and that all recipients shall certify and disclose
accordingly.
30. State Restrictions on Lobbying
In addition to the provisions contained herein, the expenditure of funds for the purpose of lobbying
the legislature or a state agency is prohibited under this contract.
31. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding period will
have forty-five 45)days in which to be liquidated(expended). Any funds not liquidated at the end of
the 45-day period will lapse and revert to the Department. A subgrant-funded project will not be
closed out until the recipient has satisfied all closeout requirements in one final subgrant closeout
package.
All refunds or repayments to be made to the Department under this Agreement are to be made
payable to the order of "Florida Department of Law Enforcement", and mailed directly to the
Department at the following address:
Florida Department of Law
Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, FL 32308
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32. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other than a
sworn law enforcement officer or program licensed by the Department of Children and Family
Services, conduct background checks on all personnel providing direct services,
33. Purchase of American-Made Equipment and Products
To the greatest extent practicable, all equipment and products purchased with program funds
should be American-made.
34. Eligibility for Employment In the United States
The State of Florida will not intentionally award publicly-funded contracts to any contractor who
knowingly employs unauthorized alien workers, constituting a violation of the employment
provisions contained in 8 U.S.C. Section 1324A(e) [Section 274A(e) of the Immigration and
Nationality Act ("INA")]. The Department shall consider the employment by any contractor of
unauthorized aliens a violation of Section 274A(e)of the INA. Such violation by the recipient of the
employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this Agreement by the Department.
35. National Environmental Policy Act(NEPA)
A. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal
environmental impact analyses requirements in the use of subgrant funds by the subgrantee.
This applies to the following new activities whether or not they are being specifically funded with
these subgrant funds. That is, it applies as long as the activity is being conducted by the
subgrantee or any third party and the activity needs to be undertaken in order to use these
subgrant funds,
1. New construction;
2. Minor renovation or remodeling of a property either(a) listed on or eligible for listing on the
National Register of Historic Places or (b) located within a 100-year flood plain;
3. A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and,
4. Implementation of a new program involving the use of chemicals other than chemicals that
are(a)purchased as an incidental component of a funded activity and(b)traditionally used,
for example, in office, household, recreational, or educational environments.
B. For any of a subgrantee's existing programs or activities that will be funded by these subgrant,
the subgrantee, upon specific request from the Department and the Bureau of Justice
Assistance (BJA), agrees to cooperate with BJA in any preparation by BJA of a national or
program environmental assessment of that funded program or activity.
36. Assurance of Political Activities Limitations
The subgrantee assures that it will comply with provisions of Federal law which limit certain political
activities of State or local government employees whose principal employment is in connection with
an activity financed in whole or part by Federal grants (5USC 1501, et seq.)
A. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrantee assures that the facilities under its ownership, lease or supervision which shall
be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the FDLE of the receipt of any communication from the
Director of the EPA Office of Federal Activities indicating that a facility to be used in the project
is under consideration for listing by the EPA.
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B. Flood Disaster Protection Act
The subgrantee will comply with Section 102(a)of the Flood Disaster Protection Act of 1973,Public
Law 93-234, 87 Stat.975,requiring that the purchase of flood insurance in communities where such
insurance is available as a condition of the receipt of any federal financial assistance for
construction or acquisition purposes for use in any area that has been identified as an area having
special flood hazards.
C. National Historic Preservation Act
The subgrantee will assist the FDLE in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended(16 USC 470), Executive Order 11593,and the Archeological
and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State
Historic Preservation Officer as necessary, to identify properties listed in or eligible for inclusion in
the National Register of Historic Places that are subject to adverse effects(see 36 CFR Part 800.8)
by the activity, and notifying the FDLE of the existence of any such properties and by(b)complying
with all requirements established by the Federal grantor agencyto avoid or mitigate adverse effects upon
such properties.
37. The Coastal Barrier Resources Act
The subgrantee will comply and assure the compliance of all contractors with the provisions of the Coastal
Barrier Resources Act(P.L. 97-348) dated October 19, 1982(16 USC 3501 et seq.)which prohibit the
expenditure of most new Federal funds within the units of the Coastal Barrier Resources System.
38. "Pay to Stay"
The subrecipient agrees that funds provided under this award may not be used to operate a"pay-to-stay'
program in any local jail. The subreciplent further agrees not to subaward funds to local jails which
operate"pay-to-stay'programs.
39. If a Governmental Entity:
it will comply with the requirements of the Uniform Relocation Assistance and Real property
Acquisitions Act of 1970(42 U.S.C. §4601 et seq.),which govern the treatment of persons displaced
as a result of federal and federally-assisted programs; and it will comply with requirements of 5 U.S.C.
§§ 1501-08 and §§7324-28,which limit certain political activities of State or local government
employees whose principal employment is in connection with an activity financed in whole or in part by
federal assistance.
40. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act(ADA),
Public Law 101-336,which prohibits discrimination by public and private entities on the basis of
disability and requires certain accommodations be made with regard to employment(Title I), state and
local government services and transportation (Title II), public accommodations(Title III),and
telecommunications(Title IV).
41. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section
1324a(e), Section 274A(e)of the Immigration and Nationality Act("INA"). The Department shall
consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e)of the
INA. Such violation by the subgrant recipient of the employment provisions contained in Section
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274A(e)of the INA shall be grounds for unilateral cancellation of this contract by the Department.
42. Limited English Proficiency(LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of
1964, 42 U.S.C. §2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with LEP. For more
information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at htto://www.lep.cov.
43. Equal Treatment for Faith Based Organizations
The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department
of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal
Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice
grant awards of direct funding may not be used to fund any inherently religious activities,such as
worship, religious instruction, or proselytization. Recipients of direct grants may still engage in
inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving
services from the grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also
makes clear that organizations participating in programs directly funded by the Department of Justice
are not permitted to discriminate in the provision of services on the basis of a beneficiarys religion.
Notwithstanding any other special condition of this award,faith based organizations may, in some
circumstances,consider religion as a basis for employment. See
http://www.ojp.nov/about/ocr/equal fbo.htm.
44. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fully funded by the grant must certify that they worked solely on the grant.
The certification must be prepared at least semi annually and must be signed by the employee and by
a supervisory official having first hand knowledge of the work performed by the employee.
Section 5 Page 13
Revised July 22, 2009
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP)Requirements
Please read carefully the Instructions(see below)and then complete Section A or Section B or Section C,not all three.
Recipient's Name: Monroe County I DUNS Number:073876757
Address: 1100 Simonton Street Key West FL 3.040
Grant Title: RncidentinI Quhctanre ah'!GP Trmnt I Grant Number:2014-RSAT-83 I Award Amount: $50,000
Name and Title of Contact Person: Laura deLoach-Hartle, Grants Administrator
Telephone Number: (30$)292-4482 I E-Mail Address:deloachhartle-laura(rDmonroecounty-fl aov
Section A—Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply:
o Recipient has less than fifty employees. o Recipient is an Indian tribe. o Recipient is a medical institution.
o Recipient is a nonprofit organization. o Recipient is an educational institution. o Recipient is receiving an award less than$25,000.
[responsible official],
certify that [recipient] is
not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R§42.302.
I further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
Print or Type Name and Title Signature Dare
Section B--Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
Ifa recipient agency has fifty or more employees and is receiving a single award or subaward of$25,000 or more,but less than$500,000,then the
recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following(42 CFR.§42.305)::
1, Roman Gastesi, County Administrator [responsible official],
certify that Monroe County [recipient],
which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than
$500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency,and the Office for
Civil Rights,Office of Justice Programs,U.S.Department of Justice. The EEOP is on file at the following office:
Calvin Allen EEO Officer Monroe County [organization],
44pn Simonton Street Key west,Fl 330a0 /7 [address].
Roman Gastesi,County Administrator / { 0672?/to/S
Print or Type Name and Title Signature O Date
Section C—Declaration Stating that an EEOP Utilization Report Has Been Submitted to the Office for
Civil Rights for Review
Iffa recipient agency has fifty or more employees and is receiving a single award or subaward of$500,000 or more,then the recipient agency must
send an ESOP Utilization Report to the OCR for review.
I, [responsible official],
certify that [recipient],
which has fifty or more employees and is receiving a single award of$500,000 or more, has formulated an EEOP in
accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the
Office for Civil Rights,Office of Justice Programs,U.S.Department of Justice.
Print or Type Name and Title Signature Date
OMB Approval No.1121-0340 Expiration Date:05/31/14
CERTIFICATION REGARDING LOBBYING; DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITIY
MATTERS;AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Residendial Substance Abuse Treatment Program
Form Provided by the U.S. DEPARTMENT OF JUSTICE,OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITY
MATTERS;AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, New
Restrictions on Lobbying"and 28 CFR Part 67, "Government-wide Debarment and Suspension(Non-procurement)and
Government-wide Requirements for Drug-Free Workplace(Grants)°. The certifications shall be treated as a material
representation of fad upon which reliance will be placed when the Department of Justice determines to award the
covered transaction,grant, or cooperative agreement.
(b)Have not within a three-year period preceding this application
1. LOBBYING been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection girth
required by Section 1352,Title 31 of the U.S.Code,and implemented at 28 ig, girth attempting to obtain,or performing a public(Federal,State,
CFR Part 69,far persons entering Into a grant or cooperative agreement over or local)transaction or contract under a public transaction:violation of
$100,000,as defined al 28 CFR Part 69,the applicant certifies that: Federal or Stale antitrust statutes or commission of embezzlement,
theft forgery,bribery.falsification or destruction of records,making
(a) No federal appropriated funds have been paid or will be paid,by or an behalf false statements.or receiving stolen proceed;
of the undersigned,to any person for influencing or attempting to influence an
officer or employee of any agency,a member of Congress,an officer or employee (c) Are not presently Indicted for or otherwise criminally or civilly
of Congress,or an employee of a Member of Congress In connection with the charged by a governmental entity(Federal,State,or local)with
making of any federal grant,the entering into or any cooperative agreement,and commission of any of the offenses enumerated in paragraph(1)(b)of
the extension,continuation,renewal,amendment,or modification of any federal i rcation.and
grant or cooperative agreement;
(d) Have not whin a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more public transamons(Federal.State,or local)
paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default;and
- - any amember of Congress,an officer or an employee or Congress,or an
employee of a member of Congress In connection with this federal grant or B. where the applicant Is unable to certify to any of the statements in
cooperative agreement,the undersigned shall complete and submit Standard this certification,he or she shall attach an explanation to this
Form-LLL,"Disclosure of Lobbying Activities',in accordance with its instructions, application.
(c) The undersigned shall require that the language or this certification be
included In the award documents for all subawards at all tiers(including subgrants, 3. DRUG-FREE WORKPLACE
contacts under grants and cooperative agreements,and subcontracts)and that all (GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly.
As required by the Drug-Free Workplace Act of 1988.and
2. DEBARMENT,SUSPENSION,AND OTHER implemented at 28 CFR Part 67,Subpart F,for grantees,as defined
at 28 CFR Part 67 Sections 67.615 and 67.620-
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT) A. The applicant certifies that it will orwill continue to provide a drug-
free workplace by:
As required by Executive Order 12549,Debamtent and Suspension,and
Implemented at 28 CFR Part 67,for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful
transactions,as defined at 28 CFR Part 67,Section 67.510- manufacture,distribution,dispensing,possession,or use of a
controlled substance Is prohibited in the grantee's workplace and
A. The applicant certifies that it end its principals: specifying the actions that will be taken against employees for
violation of such prohibition;
(a)Are not presently debarred,suspended,proposed for debarment,declared
ineligible,sentenced to a denial of federal benefits by a State or Federal court.or (b) Establishing an on-going drug-free awareness program to inform
voluntarily excluded from covered transactions by any federal department or employees about-
agency;
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) My available drug counseling,rehabilitation,and employee
assistance programs;and
(4) The penakies that may be imposed upon employees for drug
abuse violations occurring in the workplace;
POLE RSAT Grant Application Package Lobbying,Debarment,Suspension,and Drug-Free Workplace Certification
Page 1
CERTIFICATION REGARDING LOBBYING; DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITIY
MATTERS;AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Residendlal Substance Abuse Treatment Program
lc) Making it a requirement that each employee to be engaged In the petbtmance
of the grant be given a copy of the statement required by paragraph(a);
(d) Notifying the employee in the statement required by paragraph(a)that,as a
condition of employment under the grant,the employee will-
(I) Abide by the terms of the state/lea;and
(2) Notify the employer in writing of his or her conviction for a violation of a Check here If there are workplaces on file that are not identified
aiminal drug statute occurring In the workplace no later than five calendar days here_
after the conviction;
Section 57.630 of the regulations provides that a grantee that is a
(e) Notifying the agency,In writing,within 10 calendar days after receiving notice State may elect to make one ceiflcafion in each Federal fiscal year.
under subparagraph(d)(2)from an employee or otherwise receiving actual notice A copy of which should be Included with each application for
of such conviction. Employers of convicted employees must provide notice Department of Justice funding. States and State agencies may elect
Including position title,to.Department of Justice,Office of Justice Programs, to use OJP Form 4061a.
AITN:Control Desk,633 Indiana Avenue,N.W.,Washington,D.C. 20531. Nonce
shall include the Nentifcation number(s)of each affected grant; Check here_ If the State has elected to complete OJP Form
4061/7
(0 Taking one come following actions.within 30 calendar days of receiving notice
under subparagraph(d)(2).with respect to any employee who is so convicted-
(II Taking appropriate personnel action against such an employee,up to and DRUG-FREE WORKPLACE
Including termination,consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973,as amended;or
As required by the Drug-Free Workplace Act of 1988,and
(2) Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 67,Subpart F,for grantees,as defined
assistance or rehabilitation program approved for such purposes by a Federal, at 28 CFR Part 67;Sections 67.615 and 67.620-
State,or local health,law enforcement,or other appropr to agency;
A. Ae a condition of the grant,l certify that I will not engage in the
(g) Making a good faith effort to continue to maintain a drug-free workplace unlawful manufacture,distribution,dispensing,possession,or use of
through implementation of paragraphs(a),(b),(c),(d),(e),and(f). a controlled substance In conducting any activity with the grant and
B. The grantee may insert in the space provided below the site(s)for the B. If convicted of a criminal drug offense resulting from a violation
performance of work done in connection with the specific grant. °waning during the conduct of any grant activity,I will report the
--- ---- conviction,in waling,within 10 calendar days of the conviction,to:
Place of Performance(Street address,city,county,state,zip code) Department ofJustloe,Office of Justice Programs,ATTN:Control
Desk,633 Indian Avenue,NW..Washington,D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Monroe County, 1100 Simonton Street, Key West, FL.33040
2. Project Name: Residential Substance Abuse Treatment-Men's Jail Housed Drug Abuse Treatment Program
3. Typed Name and Title of Authorized
Representative: Roman Gastesi, County Administrator
4. Signature: a// 5. Date: OD/27/2ul
POLE RSAT Grant Application Package Lobbying,Debarment,Suspension,and Drug-Free Workplace Certification
Page 2
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section 6: Signatures
In witness whereof,the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature: ✓
Typed Name and Title: Petrina T. Herring, Administrator
Date: I l I2�2Gi'3
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
Typed Name of Sub ci ' t: onroe Count Board of Count Commissioners
Signature:
Typed Name and Title: Roman Gastesi,County Administrator
Date: d1/27/70/3
Implementing Agency
PIO Official, Administrator or Designated Representative
Typed Name of Imple I A ncy: Monroe County Board of County Commissioners
Signature:
Typed Name and Title: Roman Gastesi. County Administrator
Date: 71 zo/3
Application Ref# 2014-RSAT-83 Section#6 Page 1 of 1
Contract -RSAT-MONR---
OCJG-005(rev.April 2005)