FY2019 1st Amendment 07/23/2020 ATTACHMENT D.6
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN $50,000.00
Contract with: Guidance/Care Center Contract#
Effective Date: July 1,2019
Expiration Date: September 30,2020
Contract Purpose/Description:
Due to the delay in FDLE funding, the grant_period needs to be adjusted to nine (9)
months to ensure all funds could be used during the fiscal year. In order to ensure there
were no conflicts in billing practices including overlapping funding. FDLE funding coveren
the latter nine M months of the 12 month budgeted period.
Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: Christine Limber-Barrows x3475 County Attorney
(Name) (Ext.) (Department/Stop #)
CONTRACT COSTS
Total Dollar Value of Contract: $ Current Year Portion: $
(must he less than$50,000) (if multiyear agreement then
requires BBC approval,unless the
weal ciimulali�v aniount is less dwi
$20,403,00 $20,40300
Budgeted? YesM No El Account Codes: 125 06060 530490-GG1904 530340
Grant: $ 20,403.00 --
County Match: $ 0.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $ 0-00 /yr For: Heron;Assisted Living Prevents Recidivism
(Not included in dollar value above) (e.g. maintenance,utilities, anitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Tina Boa
Department Head 911a/202Z Yes[:]NoW N""m n 17 1 W 9/1812020
Risk Management 9-1-2020 Yes[:]NoN Maria L.Slavik 9-1-2020
ll k i B rce
O.M.B./Purchasing IIIIW11211 Yes[:] NoM Christina9/1812020
Christine Limbert-Barrows
County Attorney 7124/20 Yes;E]No 7124/20
Comments:
Page 71 of 74
E MEMORIAL JUSTICE
PROGRAMASSISTANCE GRANT FUNDS AGREEMENT
THIS AMENDMENT Is made and entered into this 23rd day of July 2020, between the
BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,FLORIDA,hereinafter referred t
as "COUNTY,"and Guidance/Care Center,[tic.,hereinafter referred to as"
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of
Edward Byrne Memorial Justice Assistance to the COUNTY to implement an assisted living
prevents recidivism pro rare;and
e COUNTY and AGENCY entered into an Agreement("Agree ment" on June
17, 2020 for the Y to implement said services under the program;
WHEREAS, due to the delay in FDLE funding,the grant period needs to be adjusted by
nine(9) monthe to ensure all funds could be used duringthe fiscal year and In order to ensure
there were no conflicts In billing practices including overlapping funding;and
WHEREAS,an amendment tote Agreement is needed to reflect a later start date oft e
terra of the Agreement from July 1, 2019 to January 1" 2020 in consideration of the delay in
FDLE fundlngi and
the Florida Department of Lam Enforcement has approved the C °Y's
request to revise the grant period and the term of the agreement-, an
NOW THEREFORE IN CONSIDERATIONof the mutual promises and covenants
contained herein,it is agreed as follows:
1. Section 1 TERM,of the Agreement shall be amended to reflect tile new term
of Agreement from January 1, 202 ro September ,2020,
2m In all other respects the Agreement dated June 17,2020 remains In full force an
effect.
[THISINTENTIONALLY I
I
In WITNESS WHEREOF each hereto s caused this contract to be executed its duly
authorized r s t tivt .
BOARD OF COUNTY COMMISSIONERS
cATMft= OF MONROE COUNTY,FLORIDA
CM E -avian
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O ,
Wi r
str r°
uidance,6Care Center,Inc.,o Florida
1(c)( not-for-profit cor or tion
(Federal I
Executive irect r
Guidance/Care Guidance/Care Center,Inc.,a Florida
(c)(3) not-for-profit corporation
t4 i a�
TO BE COMPLETED BY NOTARY(in accordance with,State notary requirements)
State of_
f I
County o _
The foregoing os rn nt was acknowledged before me,by means o09 physical presence or 0 online
notarization,thIs2 e1day of ( o t ), ear),by '/ RALAIN (name ofofficer
or went,title of of llcgr or agent)of ' (name of entity),
Personally Known
Produced Identification: Tye of ID and Number on I
I f to
® mmonft L johlim
Ycmamwm cc,I 75M Namefli` tamped or Prihred)
R r�s xa
i
NotaryPublic, f / '�'
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Justice Assistance Grant-County-wide
k }�
� � -
Subgrantee: Monroe County Board of Commissioners
Project Title: ASSISTED LIVING PREVENTS RECIDIVISM
Grant Number: 2020-JAGC-MONR-3-Y5-113
Adjustment Number: 2
Nature of Revising Start Date
To Subgrantee:
Pursuant to your request of 07115/2020, the following change, amendment or adjustment in
the above grant project is approved subject to such conditions or limitations as may be set
forth below. Retain this Grant Adjustment Notice as part of official project records.
Electronically Signed By:
Date
07/17/2020 Cody Menacof
Authorized Official
Rona Kay Cradit
Administrator
OCJG Adjustment
The grant period is revised to reflect a Start Date of January 1, 2020.
NOTE: Retain this grant Adjustment Notice as part of official project records.
Application Ref#2019-JAGC-3507
Contract#2020-JAGC-M0NR-3-Y5-113
Application for Funding ssistce
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
kV" is U r
Due to the delay in FDLE funding, the grant period needs to be adjusted to 9 months to ensure all
funds could be used during the fiscal year. In order to ensure there were no conflicts in billing
practices including overlapping funding, FDLE funding covers the latter 9 months of the 12 month
period (January 2020-September 2020). Prior months were covered by other funding sources.
By electronically submitting this adjustment, I hereby certify that I have reviewed the
changes and find them necessary for program activities. I am the signing authority or
have been delegated as such by the appropriate official. Information regarding the
signing authority is
Electronically Signed By:
®ate 07/15/2020 Heather Carruthers
Authorized Official or Designated Representative
Application Ref# 2019-JAGC-3507
Contract# 2020-JAGC-MONK-3-Y5-113
Rule Reference 11 D-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Project Information
Project Title: ASSISTED LIVING PREVENTS RECIDIVISM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 1/1/2020 End Date: 9/30/2020
Problem Identification
Both locally and nationally,jails/prisons contain a significant number of non-violent mentally ill
men and women. According to the Bureau of Justice Statistics May 2018 special report, Five in 6
(83%)state prisoners released in 2005 across 30 states were arrested at least once during the 9
years following their release. The remaining 17%were not arrested after release during the 9-year
period of released prisoners during the follow-up period.
About 4 in 9 (44%) prisoners released in 2005 were arrested at least once during their first year
after release.About 1 in 3(34%)were arrested during their third year after release, and nearly 1
in 4 (24%)were arrested during their ninth year.
The Heron Assisted Living Facility provides stable, affordable, supportive housing to adults with
mental illness and who are'dually diagnosed (with mental illness and a history of substance
abuse). In the"Housing First" model, whereby housing is the critically required component in
order to make recovery successful, It has been shown that once people have housing they are
more receptive to participating in other programs to deal with mental health and substance abuse
issues, The supportive services we provide improve the residents' ability to manage his/her
mental illness and maintain sobriety-therefore greatly reducing the risk of recidivism and
improving the quality of life of this very vulnerable population. Information provided by the Monroe
County Sheriffs Office indicates that it costs approximately$80.40/day to maintain a prisoner in
the County Jail_ The daily cost of a stay at North Florida Evaluation and Treatment Center(State
Funded Forensic Mental Health Facility) is$407.44 The cost for a bed day at The Heron is
$78.84 and provides a therapeutic environment with access to an array of psychosocial
rehabilitation activities_
The problem of incarceration of adults with mental illness and substance abuse, especially those
who are not major offenders., remains a significant concern. Almost all jail inmates with
co-ocurring mental illness and substance use disorders will leave correctional settings and return
to the community, Monroe County has only one Assisted Living Facility with a Mental Health
License serving a total of 16 low-income residents(The Heron), The Monroe County Homeless
Services Coalition from the 2018 Point-in-Time study performed indicated that there were 973
homeless people in Monroe County at that time. 8% indicated they had a disabling mental health
condition. 18% identified substance abuse conditions. These are the very populations that our
proposed project will serve The survey indicates that of the subpopulations of the homeless, one
of those with the greatest need and the least resources to serve were the mentally ill. Homeless
people with mental illness have been identified as a priority area of need. Outreach, intake, and
assessment are core elements of our supported services. In fact„ the problems of inappropriate
incarceration and its link to homelessness have become so epidemic that the federal Substance
Abuse and
Application Ref#2019-JAGC-3507 Section#2 Page 1 of 4
Contract 2020-JAGC-MONR-3-Y5-113
Rule Reference 11®-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
, , +,,,
Mental Health Services Administration (SAMHSA) has identified major initiatives"to divert
individuals with mental illness from the criminal justice system to mental health treatment and
appropriate supported services". The Heron is the only Assisted Living Facility of this kind in
Monroe County serving this population: providing housing with support services to adults who are
persistently and chronically mentally ill. By directing these type clients to The Heron and similar
programs, whether through diversion upon entry to the criminal justice system or at reentry, we
can provide a cost effective, stable housing and the supportive services necessary for successful
community integration, and therefore decreasing the likelihood of recidivism.
In past year's The Heron has been able to offer a more effective recovery environment than
alternatives such as homelessness, correctional institutions, and state psychiatric hospitals.
This is a continuation of grant number 2019-JAGC-MONR-I-N2-089,
Project Summary (Scope of Work)
The Heron will provide housing and supportive services to 3 men or women who are mentally ill
and have a history of both incarceration and substance abuse or dependence. Residents will
maintain sobriety and will not be re-incarcerated or re-institutionalized for the entirety of their
residency at The Heron. This will be accomplished through community integration and on-site
support activities provided by direct care staff on site at The Heron. Heron direct care staff are not
required to be licensed to provide support activities.
The Heron program staff will provide the supportive services to each individual. Services will be
documented in the form of a daily summary note and filed in the client record. Components of this
documentation will include:
1. Specific interventions provided by staff to support each participant
2. Activities that the resident participated in that support the program goals
3. Identification of risk factors that may inhibit success in obtaining the goals
4, Intensified efforts to address relapse, criminal activity, and psychiatric decompensation.
The grant funds will cover personnel costs to provide direct supportive services through a bundled
daily rate.
The residents will be evaluated to assure that a comprehensive support plan is developed to
address their complex needs. Each resident will be oriented to the Heron environment and
educated on all the services and options available to them. Each resident will be assigned a semi
-private room with space to keep personal items safe. They will be housed in a safe, nurturing,
substance-free environment. Additionally., Direct Care staff provide the following daily assistance
to support residents of The Heron:
*Medication Supervision
*Meal preparation
*Coordination of physical and behavioral health services
*Coordination of access to education and employment
*Linkage to legal services
*Coordination of transportation to all ancillary services
*Coordination of access to social and religious opportunities
*Coordination of access to entitlements
*Assistance with money management
Application Ref#2019-JAGC-3507 Section#2 Page 2 of 4
Contract# 2020-JAGC-MONR-3-Y5-113
Rule Reference 110-9.fl06 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
The grant will be charged for these activities from 1/1120 to 9/30/2020. These activities will be
performed on a daily full time basis.
Deliverables will be completed in accordance with the contractual agreements between the
subrecipient and their local vendorlproviders.
Documentation of deliverables performed by the subrecipient and their local contractors/providers
must be maintained by the subrecipient and made available for monitoring. Example
documentation includes, but not limited to, purchase orders, packing slips, delivery/receivable
documents, invoices, proof of payment, etc. Documentation for services include, but are not
limited to client activity logs, participant sign-in sheets, timesheets and/or billing documentation.
Documentation and minimum performance required for drawdown of funds includes the
completion of at least one activity described in the scope of work above as attested to on the
financial expenditure/claim report.
All activities discussed in the scope of work or project deliverables are for the local government
and implementing agency identified on this award unless noted otherwise. No other local, state or
federal funds will be leveraged for the cost elements identified in this agreement.
Application Ref#2019-JAGC-3507 Section#2 Page 3 of 4
Contract 2020-JAGC-MONK-3-Y5-113
Rule Reference 11 D-9.006 OCJG-005(rev.October 20D5)
Application for Funding Assistance
Florida Department of Law Enforcement
,Justice Assistance Grant-County-wide
Section Questions:
Question: What percentage of the total cost of this project is being funded by sources other than
this award?
Answer: 95
Question: What is the name of the jurisdiction(s)your agency provides service to. (e.g., City of
Miami, Orange County, State of Florida)
Answer. Monroe County
Question: What is the address of the location being used to provide services for this project?
Answer: 67 Coco Plum Drive
Marathon, FL 33050
Question: Describe your agency. (e.g., non-profit, community based, government)
Answer: Local Government
Question: Have you verified that the subgrantee has an active and current registration in
SAM.gov?
Answer: Yes
Question: What is the Operating Capital Outlay threshold used by the subgrantee?
If the implementing agency is a sheriff's office, indicate the sheriffs office's threshold
instead.
Answer: NIA
Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the implementing agency receive a single grant in the amount of$760,000 or
more from the U.S. Department of Justice?
Answer: No
Question: In your organization's preceding completed fiscal year, did your organization (the
subgrantee) receive at least(a) 80 percent or(b) $25,000,000 of your annual gross
revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or
cooperative agreements?
Answer: Yes
Question: If you answered yes above, does the public have access to information about the
compensation of the executives in your organization (the subgrantee)through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of
1986? If answer to Part 1, above, was"no,"answer NIA.
Answer: Yes
Question: What is the combined population of the jurisdiction(s)your agency provides services
to (according to the 2010 census)?
Answer: 73090
Application Ref#2019-JAGC-3507 Section#2 Page 4 of 4
Contract 2020-JAGC-MONR-3-Y5-113
Rule Reference 110-9 006 OCJG-005(rev October 2005)