Item C08 } C.8
`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers,District 3
�1 `ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys` )-.���` Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
September 16, 2020
Agenda Item Number: C.8
Agenda Item Summary #7269
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
No
AGENDA ITEM WORDING: Approval of Jacobs Project Management Co.'s Task Order
No.12/15-78 in the amount of$701,615.00 for permitting and design and bidding support documents
for tree clearing and mitigation for the required tree removal to support the shift of Runway 7/25
centerline 40' to the northwest to meet applicable runway-to-taxiway separation standards at the
Florida Keys Marathon International Airport; the task order will be funded 100% by FAA Grant 44-
36.
ITEM BACKGROUND: Jacobs tasks will include data collection, mitigation plans,permitting,
design, etc.
PREVIOUS RELEVANT BOCC ACTION: Approval of FAA Grant 44-36 on August 19, 2020.
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Jacobs PSO 1215-78 MTH Tree Clearing Design &Permitting
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract: $701,615.00
Total Cost to County: -0-
Current Year Portion:
Budgeted:
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C.8
Source of Funds: FAA Grant 44-36 (100%)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: NA If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 08/26/2020 3:56 PM
Richard Strickland Completed 08/31/2020 3:42 PM
Pedro Mercado Completed 08/31/2020 3:45 PM
Purchasing Completed 08/31/2020 4:04 PM
Budget and Finance Completed 09/01/2020 8:29 AM
Maria Slavik Completed 09/01/2020 8:31 AM
Liz Yongue Completed 09/01/2020 9:39 AM
Board of County Commissioners Pending 09/16/2020 9:00 AM
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C.8.a
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Dateo Task Order No. 12/15-78
Client Project No. Engineer Project No. E9Y37978co
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This Task Order is entered into on the effective date noted above pursuant to the "Master
to
Agreement for Professional Services"between Monroe County, Florida("Client")and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017("Agreement"). The
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Agreement is incorporated herein and forms an integral part of this Task Order.
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Services Authorized—Permitting and Design—Tree Clearing and Mitigation
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 17 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of$ 701,615.00
N/A Other(Describe): CL
Schedule
Services may commence on Execution
Services will cease by 1.095 days
Other
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK,CLERK OF MONROE COUNTY,FLORIDA
By
Mayor/Chairman
to
T_
CONSULTANT:
JACOBS P JECT MANAGEMENT CO
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Dgitally signed by Jackie Ross Y. U
JackieDIN cn=Jackie Ross,c=US,
emaipjpulverente@aol com
ROSS Date 2020 08 04 14 57 07-
Witness J�7 ®<� Ti e io it Svcs.Group Leader
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File: MSTR APS ORM
Monroe County / - P
Page 1 of 1 J.M ` C �.
ASSfSTANITI/COUNTY ATT21Rr,
ate_
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Exhibit A—(12/15 -78)
Scope of Services
Monroe County Airports
The Florida Keys Marathon International Airport
Permitting and Design—Tree Clearing and Mitigation
BACKGROUND
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On March 30,2020 the Federal Aviation Administration(FAA)issued a Finding of No
Significant Impact/Record of Decision(FONSI/ROD)in response to the Environmental
Assessment that was submitted to shift the Runway 7-25 centerline 40 feet to the northwest too
meet applicable runway-to-taxiway separation standards at The Florida Keys Marathon CL
International Airport(MTH).
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FAA's approval provided in the FONSI/ROD is contingent upon completing the following:
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1. Conclusion of FAA's consultation with the U.S. Fish and Wildlife Service and the
County's implementation of any mitigation or conservation measures deemed necessary
during the consultation process. Until such time that consultation is concluded and
conservation measures are implemented,Monroe County shall not alter or affect
vegetation and habitat associated with the Stock Island tree snail and the Simpson's tree
cactus. E-
2. The County demonstrating the project's consistency with local comprehensive plans, CL
zoning ordinances,and/or land use plans and obtaining all necessary local approvals. 06
Until such time that consistency is demonstrated, and approvals are obtained,Monroe
County shall not alter or affect the existing tropical hardwood hammock along Aviation
Boulevard that serves as a buffer between the airport and the residences to the north.
Likewise, construction on the runway cannot be initiated until consistency is
demonstrated.
3. Completion of the FAA's risk determination of the Runway Protection Zone(RPZ)and
the County implementing appropriate measures,as needed,to satisfy RPZ land use
guidelines.
SCOPE OF WORK
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Jacobs will provide project management,coordination services,design,permitting,and bidding LO
support services to complete the above noted items as required by the FAA and to develop
bidding documents for the required tree removal to support the shift of the Runway 7-25
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centerline 40' to the northwest.
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ESCRIPTION OF WORK
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This project is made up of two distinct elements.
1. Permitting and the completion of the FONSI/ROD contingent items. This work includes
the following items:
a. USACE Nationwide Permit Application.
b. Prepare Wetlands and Protected Species Mitigation Plans for:
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i. Wetlands
ii. Tropical Hardwood Hammock
iii. Stock Island Tree Snail
iv. Simpson's Apple Cactus
c. U.S. Fish and Wildlife Service Section 7 Consultation
d. Monroe County- Conditional Use Development Permit.
e. Revisions to the Current Monroe County Comprehensive Plan related to specific
habitat requirements and tree buffers at MTH.
f. RPZ Mitigation Alternatives Analysis Study. The purpose of the Study is to
evaluate potential alternatives that would avoid or minimize the encroachment of CO
the Runway 7 Departure RPZ and Runway 25 Arrival RPZ.
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2. Development of Contract/Bid Documents for:
a. Clearing and Selective Clearing of Trees and Vegetation to Accommodate theo
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Future Shift of the Runway 7-25 Centerline 40' to the northwest.
b. Creation of Wetlands to Serve as Mitigation CL
General Scone
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For this scope of services,Jacobs will provide the following services:
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1. Management of the project from data collection,permitting,consultations,design, bid
opening, and award of the construction contract.
2. Coordination with subconsultants. '✓
3. Coordination with Monroe County, DOA,FAA/FDOT as required.
4. Preparation of minutes of meetings and phone conversations.
5. Program verification and site investigations.
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6. Preparation of the construction documents and incorporation of Monroe County's front 06
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end contract documents.
7. Preparation of the engineering report,construction cost estimate, and construction
schedule.
8. Bidding and award assistance.
Assumptions/Design Parameters
1. This project is eligible for AIP funding.
2. Acquisition of topographic survey will be performed in accordance with the accuracies as
outlined in FAA AC 150/5300-18B. CO
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3. Jacobs will develop plans,an outline of specifications,an engineering report,and a LO
construction cost estimate at the 30%design level for review.
4. Jacobs will develop plans,technical specifications,an engineering report, and a constructiono
cost estimate at the 90%and Final design level for review. Jacobs will develop the CSPP and L
7460 to be submitted to the Airport and FAA for review.
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5. Jacobs will produce a final contract set of plans, specifications,engineering report,
construction schedule,and construction cost estimate for bidding purposes.
6. This project does not include the design nor implementation of obstruction lighting.
7. This project does not include the design to modify,relocate,nor erect aircraft hangar
structures.
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8. It is assumed any trees that are penetrations to the Part 7:1 transition surfaces will be allowed
to remain in place and will not require any trimming. _
9. SFWMD permitting for drainage will be for a conceptual permit only.
10. Required compensatory wetland mitigation will be provided at the site evaluated as part of the
EA.
11. This proposal does not include the permit application costs nor fees. These shall be paid for
by Monroe County.
12. The Jacobs Team cannot guarantee that a permit will be issued or a timeframe in which e®
permits are issued.
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13. Post permitting and mitigation implementation efforts are not included. Implementation of
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mitigation plans and/or mitigation payments as may be required are not included in this
permitting scope.
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14. It is assumed the County will provide tropical hardwood hammock impact data if formal
consultation is needed for the Stock Island Tree Snail. CL
15. Tree survey and mangrove trimming permit for the mangroves at the ends of the runway to be
provided by others during construction.
16. Legal support required for financial assurance or conservation easement matters for mitigation
areas will be provided by the County.
17. This scope of work does not include any cultural resource/archeology support.
18. This proposal assumes the location of mitigation area as identified previously in the EA is
sufficient for permitting.
19. It is assumed that additional alternatives analysis,than what was already noted in the EA,will S
Lot be required by the USACE for a Standard/Individual permit.
20. Aircraft operational data will be obtained from the FAA.
21. The future aircraft fleet mix projections for MTH will be extrapolated to reflect the annual 0.
average growth rates and aircraft fleet mix assumptions associated with the current Airport06
Master Plan Forecast for MTH.
22. Based aircraft fleet mix data to be obtained from Monroe County DOA records.
23. This project does not include the assessment of instrument approach or departure procedures.
24. This project does not include Aircraft take-off runway length analyses nor payload/range
analyses (aircraft performance evaluations would be limited to landing distance calculations
only).
25. This project does not include activity forecasting nor Airport Layout Plan modifications.
26. This project does not include financial feasibility analyses, benefit-cost analyses, return on e�
investment nor payback period estimations.
27. This scope of work does not include construction administration,resident project
representative nor quality assurance testing. These services will be provided under a separate rCO
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purchase order. LO
28. Jacobs will reasonably rely upon the accuracy, and completeness of the information/data
provided by the Client or other third parties. r
29. In providing opinions of cost, financial analyses,economic feasibility projections,for the
project,Jacobs has no control over cost or price of labor and materials;unknown or latent
conditions of existing equipment or structures that may affect operation or maintenance costs;
competitive bidding procedures and market conditions;time or quality of performance by
operating personnel or third parties; and other economic and operational factors that may
materially affect the ultimate project cost or schedule.Therefore,Jacobs makes no warranty m
that Client's actual project costs,financial aspects,economic feasibility,will not vary from
Jacobs' opinions, analyses,projections, or estimates.
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30. In soils,foundation,groundwater,and other subsurface investigations,the actual characteristics
may vary significantly between successive test points and sample intervals and at locations _
other than where observations,exploration,and investigations have been made.Because of the
inherent uncertainties in subsurface evaluations, changed or unanticipated underground
conditions may occur that could affect total project cost and/or execution.These conditions and
cost/execution effects are not the responsibility of Jacobs.
31. Jacobs shall at no time take title, risk of loss or ownership of the hazardous materials or
wastes. Client recognizes that Jacobs assumes no risk and/or liability for hazardous materials
encountered while performing any services associated with such hazardous waste.
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ARTICLE A—DATA COLLECTION
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Data Collection:
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1. Prepare for and attend project design kick off meeting.
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2. Coordinate with subconsultants.
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3. Perform a detailed survey for the following elements as depicted in Attachments 1 and 2:
• Survey Wetland Flagging '✓
• Survey Runway Edge of Pavements and Stub Taxiway Profiles
• Survey Existing North Tree Line
• Survey 50' Grid between Runway Edge of Pavement and Tree Line 0)
• Survey 50' Grid at Mitigation Area 0.
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4. Perform walk through survey of the mitigation area to confirm topographical survey
information.
5. Jacobs to provide full time escort for the survey crew when working on the airfield. It is
assumed that the survey will take approximately 15 - 8 hour shifts to complete.
6. Perform a geotechnical investigation to assess the existing condition of the proposed
mitigation area. The investigation includes 4 four Standard Penetration Test borings to a e®
depth of 10 feet below grade.
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7. A follow up site visit to the site visit previously conducted in April 2017 for the
Environmental Assessment(EA)and Biological Assessment(BA)will be performed in order
to confirm the current ecological data necessary for the permit applications.Please note that
the assessment in support of the EA and BA was performed prior to Hurricane Irma 0.
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impacting the airport. Therefore, it is required that the data be re-evaluated for the permitting
efforts. If site conditions are substantially different, additional survey may be required. (See
Optional Tasks.). The following site surveys will be performed:
• Update Wetland Impact Area Data
Site review and data collection includes:
o Review wetland limits as previously delineated and current site conditions,
adjust wetland limits if needed.
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o Prepare map of data points.
o Coordinate with surveyor to ensure data points are surveyed appropriately
o Complete the regional data forms for the USACE wetland delineation.
o Record habitat type, quality, and vegetative species for use in the Uniform
Mitigation Assessment Methodology(UMAM)analysis and permit applications.
• Update Mitigation Site Survey
o Review wetland limits as previously delineated and current site conditions;adjust
wetlands limits if needed. e®
o Prepare map of data points
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o Coordinate with surveyor to ensure data points are surveyed appropriately N
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o Record habitat type, quality, and vegetative species for use in the Uniform
Mitigation Assessment Methodology(UMAM)analysis and permit applications.
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• Update General Protected Species Surveys CL
o Conduct general site review to update or confirm current site conditions relative
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to protected species and add any new observations.
• Update Tropical Hardwood Hammock Survey
o The Jacobs Team will conduct a general site review of the tropical hardwood
hammock habitat to be affected to confirm minimal change to site conditions
relative to the site conditions during the vegetative species-specific survey '✓
previously prepared pursuant to Monroe County requirements. This will include
a review of the area of the transects utilized for the previous survey to ensure that
no significant changes occurred as a result of Hurricane Irma. During the review,
any areas containing monocultures of Brazilian pepper will be mapped in the field CL
based on coordination with the County. If site conditions are changed 06
substantially such that the previous survey is likely to be invalid, a full survey is
included as an Optional task.
• Update Simpson's Apple Cactus Survey
o The Jacobs team will conduct a re-survey of the transect in which this species was
found in the previous tropical hardwood hammock survey to update estimated U
numbers of plants to be relocated and general locations of Simpson's Apple
Cactus based on current conditions. If specific individuals of the Simpson's e�
Apple Cactus are noted in field, we will mark locations using a hand-held GPS
unit.
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8. Stock Island Tree Snail Survey. The Jacobs team will conduct surveys for the Stock Island LO
Tree Snail pursuant to USFWS"Stock Island Tree Snail Survey Protocol. A total of two(2)
surveys will be conducted,one(1)in August and one(1) in September during rain events as
required. Due to the specifics of the survey protocol associated with weather conditions; CL
additional survey is as an Optional Task in case weather or other conditions change during
site visit such that survey protocol is no longer met. 0
Services for Article A will be provided under a lump sum basis.
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ARTICLE B—PERMITTING AND RUNWAY PROTECTION ZONE MITIGATION
ALTERNATIVES ANALYSIS
1. Prepare Wetlands and Protected Species Mitigation Plans
Task LA Wetlands Mitigation Plan
o Based on the updated site review, the mitigation area will be located to avoid
existing mangroves where possible. An updated UMAM assessment of the co
proposed wetlands mitigation area will be prepared following the site visit. The LO
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Jacobs Team will coordinate with the design to prepare the wetlands mitigation
plan. The Jacobs Team will provide a description of existing conditions within theo
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mitigation area, along with a planting plan, and will provide construction details
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related to the excavation to support the creation of a wetlands.The mitigation plan N
will include also baseline information, a credit determination, a mitigation work
plan, maintenance plan, performance standards, monitoring requirements, and
long-term management. Financial assurance, conservation easements, and other
related requirements are to be addressed during the South Florida Water
Management District(SFWMD)Agency Coordination and USACE Permitting.
Task 1.11 Tropical Hardwood Hammock Report/Mitigation Plan '✓
o The Jacobs Team will prepare a mitigation plan for clearing of the tropical
hardwood hammock habitat in accordance with Monroe County requirements. The
mitigation plan will include a table of all County protected species including the
common name, scientific name, status of each species, and the number of each CL
species based on a survey conducted in April 2017 and updated as needed based 06
on work scheduled to be performed under Article A—Data Collection. It will also
include a map of the general location of each species within the tropical hardwood
hammock.
o In addition, The Jacobs Team will coordinate with the County to identify
appropriate mitigation measures,which will be included in the plan. Current plans
assume payment into the County mitigation fund. However, if preferred, c,
alternative mitigation to payment will be investigated under an Optional Task.
Task LC Stock Island Tree Snail Report/Mitigation Plan
o The Jacobs Team will provide a report detailing the results of the survey for the
Stock Island Tree Snail to the USFWS in order to complete Section 7 Consultation. co
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If Stock Island Tree Snails are identified on the project site during the surveys,the LO
Jacobs Team will coordinate with Monroe County and USFWS to identify an area
of appropriate habitat for relocation of the snails prior to construction and will
inspect up to three(3)potential relocation sites.
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Task LD Simpson's Apple Cactus Report/Relocation Plan
o The Jacobs Team will prepare a relocation plan based on estimated number of
individuals of the Simpson's Apple Cactus in coordination with Monroe County
for submittal to USFWS following the updated site review. Coordination with
USFWS is included to obtain approval of the relocation plan and conclusion of
Section 7 consultation.The Jacobs Team will coordinate with Monroe County and
USFWS to identify an area of appropriate habitat for relocation of the snails prior
to construction and will inspect up to three(3)potential relocation sites.
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2. SFWMD Permitting
Task 2.A Environmental Resource Permit Application
o Based on the proposed site review, if any changes in site conditions or wetlands
jurisdiction warrant re-calculation of wetlands impacts, The Jacobs Team will
update wetlands impact calculations, revise UMAM assessment if needed, and
update maps if the wetlands jurisdictional line changes.
The Jacobs Team will prepare the SFWMD permit application. CO
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Avoidance and minimization efforts will be summarized from the EA.
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Task 2.B SFWMD Agency Coordination
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o The Jacobs Team will coordinate and attend one pre-application meeting with N
SFWMD to discuss the proposed site plan and existing site conditions. Meeting
notes following the pre-application will be prepared and distributed to the team.In
addition, the Jacobs Team will attend one (1) site visit with SFWMD in order to
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review existing site conditions. The visit will include a verification of the wetland cv
jurisdictional line and a review of the proposed Uniform Mitigation Assessment
Method (UMAM) scoring to gain agency concurrence. A site visit to review the
proposed mitigation area is also included. '✓
Task 2.0 Respond to SFWMD Requests for Additional Information (RAI)
o The Jacobs Team will provide two(2)written responses to SFWMD requests for 0)
additional information(RAI)to clarify the application.If additional data collection CL
or extensive revisions to the site plan are required to respond to the RAI,additional 06
scope may be necessary.
Task 2.D SFWMD- Coordinate and Document Mitigation Legal and Financial
Assurance Requirements— Wetlands Mitigation Plan
o The Jacobs Team will coordinate with appropriate parties to confirm and document
responses to legal and financial assurance requirements for agency acceptance of c,
the wetlands mitigation plan. This task includes agency coordination.
3. USFWS Section 7 Consultation
Task 3.A Revise Draft Biological Assessment CO
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o The Draft Biological Assessment(BA)will be revised to include species specific LO
survey data for the Stock Island Tree Snail and updates as needed from the survey
for the plans for the Stock Island Tree Snail and the Simpson's Apple Cactus. The
Jacobs Team will finalize the BA upon USFWS and FAA concurrence.
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Task 3.B Agency Coordination/Consultation—Section 7 Informal Consultation
o Agency and team coordination to obtain approval from FAA and USFWS as
needed to address the Stock Island Tree Snail and Simpson's Apple Cactus.
4. USACE Permitting
Task 4.A USACE Nation wide Permit Application
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o The Jacobs Team will prepare the USACE Nationwide permit application. It is
assumed Nationwide Permit 39 will be applicable based on anticipated _
wetland/surface water impacts less than % acre. Information prepared for the
SFWMD application will be utilized to the greatest extent possible. Key items
requiring additional information include existing conditions, onsite
avoidance/minimization,and construction methods. In addition,the submittal will
include a 12-Step mitigation plan based on 33 CFR 332.4. If the project does not
qualify for a nationwide permit, an Individual/Standard Permit may be required
(see Optional Tasks). co
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Task 4.B USACEAgency Coordination
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o The Jacobs Team will coordinate and attend one pre-application meeting with the
USACE to discuss the proposed site plan and existing site conditions. Meeting
notes following the pre-application will be prepared and distributed to the team.In
addition, the Jacobs Team will attend one (1) site visit with the USACE in order CL
to review existing site conditions. The visit will include a verification of the
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wetland jurisdictional line and a review of the proposed Uniform Mitigation
Assessment Method (UMAM) scoring to gain agency concurrence. During this
site visit a review of the proposed mitigation area will be conducted.
Task 4.0 Respond to USACE Requests for Additional Information(RAI)
o The Jacobs Team will provide two (2) written responses to questions following
submittal of the permit application. If additional data collection or extensive
revisions to the site plan are required to respond to the questions,additional scope
may be necessary. E_
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Task 4.D USACE - Coordinate and Document Mitigation Legal and Financial 06
Assurance Requirements— Wetlands Mitigation Plan
o The Jacobs Team will coordinate with appropriate parties to confirm and
document responses to legal and financial assurance requirements for agency
acceptance of the wetlands mitigation plan. This task includes agency
coordination.
5. Monroe County Permitting
Task 5.A Monroe County Permits/Approvals—Environmental Support
o Per Monroe County Land Development Code, the Jacobs Team will prepare an
Existing Conditions Report to accompany the County application. The report will co
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include a description of the site including the distribution and quality of native LO
habitats along with the results of the protected species surveys and associated
maps. In addition, the report will include the tropical hardwood hammock r-
mitigation plan prepared as part of Task I.B.
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Task 5.B Monroe County Coordination
o The Jacobs Team will conduct a pre-application meeting with Monroe County
environmental representatives. The Jacobs Team will attend one(1)site visit
with Monroe County in order to review existing site conditions and proposed
mitigation.
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6. Comprehensive Plan Amendment
Task 6.A Project Meetings,Administration & Coordination
o This task includes attendance at County interdepartmental coordination meetings,
submittal deadline coordination and overall contract management and U
administration for the duration of the contract period. One (1) on-site meeting is
included in this task.
Task 6.B Comprehensive Plan Amendment
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o This task includes preparation, coordination and submittal of the required LO
Comprehensive Plan text amendment application and supporting documents. A
draft application package will be prepared for review and coordination with the
County. A final application package will then be prepared based on any CL
comments/feedback received during review of the draft documents. The final
application package will be coordinated as needed during the review process until 0
final approval is obtained.
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7. Runway Protection Zone Mitigation Alternatives Analysis
Runway 7-25 at the Florida Keys Marathon International Airport(MTH or the Airport)
currently has a lateral separation of 200 feet from its full-length parallel Taxiway A. This
separation is adequate to serve aircraft approach category B and airplane design group(ADG)
I aircraft. However,the critical aircraft at MTH is the Cessna Citation CJ4,which is
classified as ADG 11. Therefore,the Airport Reference Code(ARC)for MTH is B-II. 06
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Per the Federal Aviation Administration's(FAA)airfield design standards,the minimum
runway to parallel taxiway separation for ARC B-11 is 240 feet. To comply with the N
minimum runway to taxiway separation standards for ARC B-II at MTH,the relocation of
Runway 7-25 by 40 feet to the northwest is proposed and depicted on the current Airport
Layout Plan(ALP)drawing set that was developed during the recently completed Airport
Master Plan Update.
The proposed relocation of Runway 7-25 at MTH will also cause its associated runway
design surfaces prescribed in FAA Advisory Circular(AC) 150/5300-13A(Change 1),
Airport Design to be relocated. These surfaces include the runway safety area,object free
area, obstacle free zone and runway protection zones(RPZs). The relocation of the Runway
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25 arrival RPZ and Runway 7 departure RPZ would produce incompatible land uses, as three r;
buildings would encroach the relocated RPZs. This includes two aircraft storage hangarsLO
(Buildings#28 and#29)and the Monroe County Public Works Building#26. The proposed `V
relocation of Runway 7-25 would not cause incompatibility with the other runway design
surfaces prescribed in AC 150/5300-1-13A. CL
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An Environmental Assessment(EA)was prepared for the proposed relocation of Runway 7-
25 at MTH. On March 30,2020,the FAA issued its Record of Decision(ROD)with a
Finding of No Significant Impacts(FONSI). Upon issuing ROD/FONSI,the FAA advised
the Monroe County Department of Airports(DOA)that"the approval included in the
ROD/FONSI is contingent on the completion of the FAA's Risk Determination on the RPZ
and the County implementing appropriate measures, as needed,to satisfy RPZ land use
guidelines."
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To support the FAA's Risk Determination,the DOA has requested the services of the Jacobs
team to conduct an RPZ Mitigation Alternatives Analysis Study(the Study).The purpose of
the Study is to evaluate potential alternatives that would avoid or minimize the encroachment
of the Runway 7 Departure RPZ and Runway 25 Arrival RPZ. This will include the
identification and evaluation of RPZ encroachment mitigation alternatives. These
alternatives would be developed consistent with the Interim Guidance on Land Uses Within a
Runway Protection Zone that was published by FAA on September 27,2012. The Study will
be led by Jacob's subconsultant,Ricondo&Associates,Inc. (Ricondo)with Jacobs
Engineering(Jacobs)supporting the engineering analyses and preparation of rough order of CO
magnitude cost estimates for each of the alternatives. It will culminate with the preparation
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of a formal report that summarizes the approach,methodology,and conclusions of the
analyses to be performed during the Study.
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Task 7.A Identification and Evaluation of RPZAlternatives
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o This task will involve the efforts associated with identification and evaluation of
various alternatives that could minimize or eliminate the encroachment of the i
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RPZs that would result from the planned relocation of Runway 7-25 at MTH.
Each of the options will be evaluated and compared with the original concept that
is currently depicted on the Future ALP drawing sheet. The evaluation of RPZ
mitigation alternatives will focus on relative cost, constructability,operational
impacts, and environmental considerations. The results of this task will be _
documented in a PowerPoint presentation to facilitate discussions with DOA staff E
and the FAA. 0)
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Task 7.A.1 Data Collection and Site Visit
■ As part of this task,the Jacobs Team will collect the lease documents and
available floor plans associated with Buildings#26, #28 and#29. It will
also conduct a site visit to identify the buildings use and occupancy and
confirm the floor plans. This will result in the creation of exhibits that
illustrate the leasehold boundaries and floor plans of each building in
relationship to relocated RPZ. The site visit will be conducted on the
same day as the first meeting with the DOA.
Task 7.A.2 Identification of RPZ Mitigation Alternatives CO
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■ In addition to the RPZ configurations depicted on the existing ALP,
Ricondo will identify up to four additional RPZ configuration
alternatives that would partially or fully mitigate the RPZ encroachments
associated with Buildings#26,#28 and#29. These options would
include the following:
8..1.1 Demolition and replacement of Buildings #26, #28 and #29 and
associated infrastructure outside of the RPZ
8..1.2 Increase the displacement of the Runway 25 landing threshold
8..1.3 Impose building occupancy restrictions
8..1.4 Shift future Runway 7-25 to the west <
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8..1.5 Shift future Runway 7-25 to the east
Due to the high level of piston aircraft operations at MTH,the imposition
of declared distances on Runway 7-25 will not be evaluated. For each
Mitigation Alternative,an exhibit will be prepared that illustrates the
proposed modifications. For those options that would result in reduction
of the landing distance(s)available on Runway 7 and/or 25,the resulting
landing distance(s)available for each runway end would also be
documented.
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Consistent with the FAA Interim Guidance on Land Uses Within a r;
Runway Protection Zone,the documentation of each alternative will '
include:
• A description of each alternative, including a narrative
discussion and exhibit depicting the alternative. CL
• The Identification of the preferred alternative that would N
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meet the project purpose and need while minimizing risk
associated with the location within the RPZ.
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• An analysis of the specific portion(s) and percentages of
the RPZ affected,drawing a clear distinction between the
Central Portion of the RPZ versus the Controlled Activity
Area, and clearly delineating the distance from the
runway end and runway landing threshold.
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Task 7.A.3 Runway Landing Distance Impacts Evaluation CL
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■ The potential shifting of Runway 7-25 to the west or increase to the
displacement of the Runway 25 landing threshold would reduce the v,
landing distances available on Runways 7 and 25,respectively. To
understand the potential operational impacts with displacing the landing
threshold, a runway landing distance analysis would be conducted.
Ricondo will evaluate the current based aircraft fleet mix,as well as
aircraft operational data for the most recent 12-month period to identify
up to ten(10)aircraft types to be evaluated. The landing distances
associated with both dry and wet runway conditions will be derived. The
results of the runway landing distances will be summarized in tabular
and graphic format.
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Task 7.A.4 Rough Order of Magnitude Cost Estimates
■ For each RPZ Mitigation Alternative,a rough order of magnitude(ROM)
cost estimate will be prepared.The ROM cost estimates will serve as a
comparison to the cost estimates derived for the current concept as
illustrated on the current ALP. The ROM Cost estimates will be
reflective of both hard(construction)and soft(planning,design,
permitting,etc.)costs,and stated in 2020 dollars. The cost estimates will
include a summary of estimated quantities and unit cost assumptions.
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Task 7.A.5 Other Planning Considerations
■ Each RPZ mitigation alternative will be assessed to identify other
potential issues, such as operational constraints to tenant facilities,
airfield and utility infrastructure,airspace constraints(obstacles and
flight procedures), constructability,and impacts to environmentally c,
sensitive areas. The leasehold terms of the facilities within the RPZs
would also be documented. Any potential impacts identified during this e�
task will be summarized for review with DOA and FAA staff.
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Task 7.A.6 Qualitative Risk Analysis
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■ Although it is not feasible to quantify the risks associated with having
buildings encroach the RPZs at MTH, a qualitative risk analysis will be r
performed. This analysis will focus on evaluating the existing and future
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aircraft fleet mix composition to quantify the annual number of aircraft
operations conducted by large aircraft(greater than 12,500 lbs.). This is 0
an important distinction, as the RPZ dimension criteria for small aircraft
(12,500 lbs. or less)is narrower than the criteria prescribed for large i
aircraft. In fact,the three buildings that would encroach the Runway 7
Departure RPZ and Runway 25 RPZ prescribed for ARC B-11 aircraft
would not encroach the RPZ prescribed for ARC B-II if the design
aircraft was 12,500 lbs. or less. As a point of reference,the maximum
takeoff weight of the Cessna Citation 04 is 16,950 lbs.
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Task 7.A.7 Summary of ResultsCL
■ This task will culminate with the preparation of a PowerPoint
presentation that summarizes the approach,methodologies and
conclusions of the RPZ Mitigation Alternatives Analysis Study. The
PowerPoint presentation will serve as a discussion outline for
coordination meetings with the DOA and ultimately to provide a briefing
to the FAA's Orlando Airport District Office(ADO). As required,the
presentation will be updated to incorporate comments received from the U
DOA and ADO. Once all comments are incorporated,the Final
summary presentation will be incorporated into the Final Report as an e�
appendix.
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Task 7.B Meetings and Documentation L
o In addition to the PowerPoint presentation to be prepared,the following meetings
and study deliverables are included.
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Task 7.B.1 Client Coordination and FAA Review Meetings
■ The consultant team will prepare for and participate in up to three
meetings during the Study. The first two meetings will be conducted
with DOA staff only. The purpose of these meetings will be to review
the scope of the Study,collect relevant data,review alternatives and m
obtain concurrence on the evaluation of alternatives. The third meeting
will be to provide a briefing to the FAA's Orlando Airports District
Office(ADO)prior to submission of a Final Draft Report. For each
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meeting,the consultant team will prepare meeting agendas and
discussion materials. Following each meeting, meeting notes will be
prepared and distributed to all meeting participants and invitees. The
first two meetings will be conducted on-site at MTH or Key West
International Airport(EYW). The third meeting will be conducted at the
Orlando ADO.
Task 7.B.2 Documentation
■ The findings of the Study will be documented in a formal report. An
Initial Draft Report will be submitted to the DOA for review and co
comment in portable document file(PDF)format. Once comments are L.
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received and addressed by the consultant team,a Final Draft report will
be submitted to the FAA's Orlando ADO. In PDF format. Upon r-
receiving comments from the ADO,comments will be addressed,and a
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Final Report will be submitted in both electronic(PDF and MSWord) N
and hardcopy format. Up to five hardcopies of the Final Report will be
submitted. Other source files,such as AutoCAD Drawings and MS
Excel files will also be submitted.
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ARTICLE C—DESIGN
Based on the information collected under Article A and the results of the permitting process as W
described in Article B the Jacobs Team will perform the following design services:
1. Develop preliminary design for the relocation of Runway 7-25 to support the permitting 0)
process that includes a conceptual drainage permit from SFWMD and RPZ analysis that 0.
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includes preliminary grading to establish runway end elevations.
2. Develop technical specifications utilizing FAA's standard specifications for construction.
(i.e.FAA Specifications: P-101, P-152, T-904, T-901, T-905, P-620, ,etc.). Submit an
outline of technical specifications at 30%. Submit complete technical specifications at
90%and Final submissions.
3. Coordinate and incorporate Monroe County provided contract document/front-end
specifications into the final contract bid documents. (i.e. Notice to Bidders, Invitation to
Bidders, Instruction to Bidders, Bid Proposal, Contract, Contract Articles, General
Specifications).
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4. Develop a construction schedule for use in determining phasing and duration.
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5. Prepare for and attend two(2)design review meetings(30%,and 90%)with the Airport to
discuss project progress and review the design submittals. CL
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6. Prepare for and attend one(1)meeting at the Airport to discuss construction phasing with
Airport staff and Tenants.
7. Develop detailed construction quantities and cost estimate at the 30%, 90%, and at final
contract document design levels.
8. Develop the following anticipated plans: <
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Title Sheet(1)
Index of Drawings and Notes(1)
Summary of Quantities(1)
General Plan—Tree Clearing(1)
General Plan—Mitigation(1)
Survey Control Plan—Tree Clearing(1)
Survey Control Plan—Mitigation(1)
Haul Route and Part 77 Surfaces(1)
Existing Conditions Plan—Tree Clearing and Mitigation(3) 00
GeotechBorings Plan-Mitigation(1) r"
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General Phasing Plan(1)
Detailed Phasing/Safety Plan(1) r-
Safety Notes/Details(1)
Tree Clearing Plans—Tree Clearing and Mitigation(2) CL
Selective Tree Clearing Plans(2)
Typical Sections-Mitigation(1)
Grading Plans-Mitigation(1)
Cross Sections-Mitigation(2)
Erosion Control Plan—Tree Clearing and Mitigation(3)
Erosion Control Details Tree Clearing and Mitigation(1)
Planting Plan—Mitigation(1)
Planting Schedule and Details-Mitigation(2)
Miscellaneous Details(2)
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Total: 32 Sheets CL
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9. Develop Engineer's report at the 30%,90%,and Final design submissions.
10. Coordinate, distribute and print the following copies of the preliminary construction
documents for the construction package (plans, specifications, design report, and
construction cost estimate)for review by the Airport,FAA,and FDOT:
Preliminary Submission (30% 90% Final Contract Documents for each construction
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FAA: 2 half size copies of plans and a CD containing the drawings, specifications, 00
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engineering report, and engineer's estimate for each submission. LO
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FDOT: 2 half size copies of plans; and a CD containing the drawings, specifications,
engineering report,and engineer's estimate for the 90%submission only.
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MTH: 2 copies of plans(1 full size; 1 half size); 2 copies of specifications;2 copies of
engineering report; and 2 copies of engineer's estimate for each submission
11. Conduct an in-house QA/QC prior to each submission. The in-house QA/QC check will
involve an experienced independent individual,depending on each discipline,to conduct a
comprehensive check on all documents to be submitted (e.g. plans, specifications,
estimates, reports). Time will be required for engineers and CADD technicians/designers
to correct items listed under the in-house QA/QC checks.
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12. Address comments from 30%,and 90%design submissions.
13. Prepare and submit electronically FAA form 7460-1 Notice of Proposed Construction or
Alteration.
14. Prepare and submit a Construction Safety Phasing Plan(CSPP).
Services for Article C will be provided under a lump sum basis. co
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Article D—Optional Tasks 0
Optional Tasks will only be performed with prior approval from Monroe County and the FAA. CL
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Task LA Tropical Hardwood Hammock Resurvey/Transects 0
If site conditions are substantially different than those of the original survey,then a resurvey of the
transects using the previous protocol may be required. This task will require a separate site visit. i
In addition, the vegetative cover of each species will be re-calculated based on the results of the cv
site visit.
Task 1.11 Stock Island Tree Snail Survey
If rain events or other conditions vary during the Stock Island Tree Snail Survey such that survey
protocol requirements cannot be met, additional site visits may be needed. Two(2)additional site E
visits are assumed for this task if needed.
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Task 1.0 Individual/Standard USACE Permit
If the project does not qualify for a Nationwide Permit, an Individual/Standard USACE permit
application will be required. The Jacobs Team will prepare the permit application. Responses to
two(2)RAIs are included. This task also includes additional coordination with the USACE.
Task 1.1) Monroe County Tropical Hardwood Hammock—Alternative Mitigation Plan
If it is preferred to identify site-specific mitigation plans for restoration,enhancement,or relocation
in lieu of paying into the County's mitigation fund for tropical hardwood hammock impacts, the
Jacobs Team will work with the County and Airport to identify opportunities. Following
coordination with the County and Airport, site visits will be conducted at a maximum of three(3)
potential restoration sites during one (1) trip. During the site visits, habitat conditions will be co
documented to determine if each site is appropriate for restoration and the site with the greatest
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opportunity to provide alternative mitigation will be selected. An alternative mitigation plan will
be provided if an acceptable site is identified. r-
Task LE Formal Consultation with USFWS and FAA CL
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If the Stock Island Tree Snail is documented in the surveys, the USFWS will require formal
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consultation and preparation of a Biological Opinion (BO). The Jacobs Team will prepare
appropriate documentation and coordinate with the USFWS and FAA to address the requirements
of a BO regarding the Stock Island Tree Snail.
Article E—Bid Phase Services
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Upon completion of the construction documents and at the request of the Airport,Jacobs will
prepare the project documents for bidding. Jacobs will perform bidding support services,the
following terms will apply:
A. The County appoints Jacobs as its Agent, and Jacobs accepts such
appointment to perform bid/procurement services on the County's behalf
in connection with the project.
B. Such services shall be performed under the County's direction and in
accordance to such forms, terms and conditions, or modifications or CO
revisions to same as the County may in its sole discretion at any time
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instruct Jacobs to use. All services shall be carried out in accordance with
the procedures mutually agreed upon by the County and Jacobs.
C. Jacobs shall not have authority to accept or bind the County in any way to CL
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changes, modifications, revisions, alterations, amendments, or
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supplemental, additional, or different terns and conditions (hereinafter
referred to as "deviations") which may be submitted or requested by a
vendor or contractor. Jacobs shall immediately submit any deviations
from the County's standard terms and conditions to the County for review
by the County's Purchasing Manager or their representative and such
deviations shall not be accepted by Jacobs unless Jacobs receives express
written approval thereof from the County's Project and/or Purchasing
Manager or their representative.
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D. All documents issued by Jacobs hereunder shall be signed by Jacobs for CL
the County if so directed. The ownership and title of all items purchased 06
hereunder shall pass directly from the selling party to the County, and
Jacobs shall at no time be a party to such transaction other than as agent
of the County. The County shall have the unilateral right to have the
commitment authority of Jacobs, its employee or this limited agency
authorization in its entirety revoked and cancelled at any time, with or
without cause. The County shall be obligated directly to the selling party
for all payments for materials, equipment, supplies and services procured
hereunder.
E. The County shall hold Jacobs and its employees harmless from any claims,
suits or liabilities arising out of any breach or other failure of performance CO
by any contractor,vendor or supplier under any contract or purchase order LO
issued by Jacobs hereunder.
The following task will be performed as part of the bid phase services:
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1. Coordinate with the County Purchasing Department and the Airport to advertise for bids.
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2. Coordinate with the County to provide electronic copies of the bid documents to
prospective bidders
3. Prepare for and attend a project pre-bid conference
4. Prepare responses to address requests for information from prospective bidders
5. Prepare and coordinate the issuing one(1)addendum with the County purchasing
department.
6. Revise bid documents as necessary for the addendum
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7. Review bids for responsiveness
8. Prepare a bid tabulation _
9. Make a recommendation for award based on review of the bid information submitted.
10. Prepare conformed documents and construction contract.
Services for Article E will be provided under a lump sum basis.
PROJECT SCHEDULE:
A detailed project schedule will be generated upon receipt of the executed purchase service order. r00
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It is anticipated that a contract will be executed in September,2020 and will take approximately
18-20 months to complete. The project will be completed such that bids can be opened in June,
2021 to allow for an FAA grant application to be submitted for the tree clearing. CL
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