Item C12 C.12
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County of Monroe
�y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers,District 3
�1 `_ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys` )-.�pp` Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
September 16, 2020
Agenda Item Number: C.12
Agenda Item Summary #7274
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
No
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 3 to State of Florida
Department of Transportation Public Transportation Grant Agreement G1008 providing $500,000.00
in additional funding for permitting, design and construction of a new maintenance storage building
at the Key West International Airport; to be funded 50% FDOT and 50% Airport operating fund
404.
ITEM BACKGROUND: The new maintenance/storage building will protect equipment while it is
not in use and provide a safe environment for airport staff to perform routine maintenance.
PREVIOUS RELEVANT BOCC ACTION: Approval of original State of Florida Department of
Transportation Public Transportation Grant Agreement G1008 on October 17, 2018, approval of
Revised Exhibit A on November 20, 2018 removing planning from the scope of work, approval of
Amendment No. 1 on April 17, 2019, and approval of Amendment No. 2 on August 21, 2019.
CONTRACT/AGREEMENT CHANGES:
FY2021 funding allocation.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FDOT G1008 Amend 3 EYW maint bldg
FINANCIAL IMPACT:
Effective Date: December 14, 2018
Expiration Date: December 31, 2023
Total Dollar Value of Contract: $500,000.00
Total Cost to County: -0-
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Current Year Portion:
Budgeted:
Source of Funds: 50% FDOT/50% Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: 404-630197-GAKD143
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 08/27/2020 12:13 PM
Richard Strickland Completed 08/27/2020 1:25 PM
Pedro Mercado Completed 08/27/2020 1:47 PM
Purchasing Completed 08/27/2020 2:31 PM
Budget and Finance Completed 08/27/2020 3:52 PM
Maria Slavik Completed 08/27/2020 3:55 PM
Liz Yongue Completed 08/27/2020 4:14 PM
Board of County Commissioners Pending 09/16/2020 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc11/19
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DDR,DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
442418-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1008 Federal Award Date: Amendment No.: 3
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A _
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
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THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered
into on by and between the State of Florida, Department of Transportation
("Department"), and Monroe County, ("Agency"),collectively referred to as the"Parties."
RECITALS
WHEREAS, the Department and the Agency on 12/14/2018 (date original Agreement entered)entered into a Public 0
Transportation Grant Agreement("Agreement").
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WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment,the Agreement is amended as
follows:
1. Amendment Description. The project is amended FY2021 funding allocation
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2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
X Aviation
Seaports
Transit
Intermodal
Rail Crossing Closure Co
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X_ Exhibit B: Schedule of Financial Assistance
*Exhibit B1: Deferred Reimbursement Financial Provisions
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*Exhibit B2: Advance Payment Financial Provisions
*Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
— Exhibit E: Program Specific Terms and Conditions
— Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
— *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
— *Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION GGC»n»
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$1,000,000 bringing the revised total
cost of the project to 3 761 528.
The Department's participation is X increased/ _ decreased by $500,000. The Department agrees to
participate in the Project cost up to the maximum amount of 1 880 764, and, additionally the Department's
participation in the Project shall not exceed 50.00% of the total eligible cost of the Project.
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Except as modified,amended,or changed by this Amendment,all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
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AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION >-
By: By:
Name: Richard Strickland Name: Daniel lalesias
Title: Director of Airports Title: Director of Transportation Development
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STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Legal Review:Alicia Trujillo CO
OIL E COUANEY E
P E
PEDRO J', MERCADO
S ISTAJK-
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2120
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded `6
via this Agreement if not the entire project)): Key West International Airport Maintenance Building- Design and
g (� P 1 ))� Y P
Construction 00
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B. Project Location (limits, city, county, map): Key West International Airport/Key West, FUMonroe County
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): This project includes the necessary permitting, design and construction of a cv
new maintenance/storage building. The building will protect the equipment while it is not in use and provide a safe
environment for airport staff to perform routine maintenance. m
D. Deliverable(s):As stated in the project scope.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency. i
E. Unallowable Costs(including but not limited to):
F.Transit Operating Grant Requirements(Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2120
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Management Category Fiscal Code CFDA Funding Source
Number Type Funding
Amount
Funding
Year Number Description c„
442418-1-94-01 DDR 088719 2020 751000 55.004 Aviation Grant Program $833,477
442418-1-94-01 DPTO 088719 2020 751000 55.004 Aviation Grant Program $116,523
442418-1-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $500,000
442418-1-94-01 DPTO 088719 2019 751000 55.004 Aviation Grant Program $220,000
442418-1-94-01 LF 088719 2019 751000 55.004 Aviation Grant Program $220,000
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442418-1-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $500,000
442418-1-94-01 LF 088719 2020 751000 55.004 Aviation Grant Program $950,000 �--
442418-1-94-01 DDR 088719 2019 751000 55.004 Aviation Grant Program $210,764
442418-1-94-01 LF 088719 2019 751000 55.004 Aviation Grant Program $210,764
Total Financial Assistance $3,761,528
B. Estimate of Project Costs by Grant Phase:
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Phases* State Local Federal Totals State Local Federal
Land Acquisition $0 $0 $0 $0 0.00 0.00 0.00
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Planning $0 $0 $0 $0 0.00 0.00 0.00
Environmental/Design/Construction $1,880,764 $1,880,764 $0 $3,761,528 50.00 50.00 0.00
Capital Equipment $0 $0 $0 $0 0.00 0.00 0.00
Match to Direct Federal Funding $0 $0 $0 $0 0.00 0.00 0.00
Mobility Management $0 $0 $0 $0 0.00 0.00 0.00
Transit Only)
Totals - $1,880,764 1 $1,880,764 $0 $3,761,528
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase)has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports- Key West International
Air ort
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2/20
Department Grant Manager Name
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Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2120
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000A2
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2120
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
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SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $1,880,764
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: his//a s.fldfs.com/ts x
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS i
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at: >-
tt s://a ps.fl fs.com/fsaa/se rchCo liance.asox
The State Projects Compliance Supplement is provided at: httos://aoos.fldfs.com/fsaa/comoli2ngtasox
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To:Stephen.Anderson@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1008
8/4/2020
CONTRACT INFORMATION
Contract: G1008
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.) m
Vendor Name: MONROE COUNTY BOCC
VendorlD: F596000749053
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Beginning Date of This Agreement: 12/14/2018
Ending Data of This Agreement: 12/31/2023
Contract Total/Budgetary Ceiling: Ct=$1,880,764.00
Description: KEY WEST INTERNATIONAL AIRPORT MAINTENANCE BUILDING-DESIGNAND F®
CONSTRUCTION CL
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 8/4/2020 I
Action: Supplemental
Reviewed or Approved: 'APPROVED
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Organization Code: 55062020629 W
Expansion Option: A9
Object Gods: 751000
Amount: $500,000.00
Financial Project: 44241819401
Work Activity(FCT): 215 c�
CFDA:
Fiscal Year: 2021
Budget Entity: 55100100
Category/Category Year: 088719/21 r
Amendment ID; S003
Sequence: 00
User Assigned ID: S003
Enc Line(6s)/Status: 0004/04
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Total Amount: $500,000.00
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