Item C14 C.14'
i�`
County of Monroe
�y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers,District 3
�1 `_ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys` )-.�ff` Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
September 16, 2020
Agenda Item Number: C.14
Agenda Item Summary #7281
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Janet Gunderson (305) 292-4470
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AGENDA ITEM WORDING: Ratification of submission of a grant application to the U.S.
Department of Justice (DOJ), Bureau of Justice Assistance (BJA) for the FY2020 Edward Byrne
Memorial Justice Assistance Grant (JAG) Program Local Solicitation in the amount of $12,149.
Approval of the funding to be supportive of the Monroe County Drug Court Medical Director
Initiative program and authorization for the County Administrator to execute acceptance of the
award and related documents. Cash match is not required.
ITEM BACKGROUND: Annually Monroe County receives a direct allocation from the U.S.
Department of Justice (DOJ) for law enforcement/criminal justice related programs. Since 2012
Byrne/JAG Local Solicitation has been utilized to support Monroe County Drug Court Medical
Director Initiative. This program addresses the needs of clients presenting with mental health and/or
prescription drug abuse issues. The grant application was submitted on August 18, 2020.
PREVIOUS RELEVANT BOCC ACTION: On August 21, 2019, Agenda Item C.32 the Board of
County Commissioners approved submission of an application to the DOJ BJA for the (Federal)
FY2019 Byrne/JAG Local Solicitation for support of the Monroe County Court Medical Director
Initiative and authorization for the County Administrator to execute acceptance of the award and
related grant documents.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FFY2020 Local Solicitation BJA-2020-17276
BJA-2020-17276 Monroe County Program Narrative
FINANCIAL IMPACT:
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Effective Date: 10/01/2020
Expiration Date: 09/30/2022
Total Dollar Value of Contract: $12,149
Total Cost to County: $0
Current Year Portion: $0
Budgeted: No
Source of Funds: Federal
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount: N/A
Grant: $12,149
County Match: No
Insurance Required: No.
Additional Details:
N/A
REVIEWED BY:
Christine Limbert Completed 08/28/2020 5:35 PM
Christina Brickell Completed 08/31/2020 8:21 AM
Maria Slavik Completed 08/31/2020 9:53 AM
Liz Yongue Completed 08/31/2020 11:20 AM
Board of County Commissioners Pending 09/16/2020 9:00 AM
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OMB No. 1121-0329
Approval Expires 11/30/2020
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U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Fiscal Year 2020 Local Formula Solicitation
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CFDA #16.738
Solicitation Release Date: July 9, 2020
Application Deadline: 11:59 p.m. eastern time on August 19, 2020
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance
(BJA) is seeking applications for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program.
This program furthers the Department's mission by assisting state, local, and tribal law enforcement CL
efforts to prevent or reduce crime and violence.
This solicitation incorporates the QJP Grant Application Resource Guide by reference. The OJP Grant
Application Resource Guide provides guidance to applicants on how to prepare and submit
applications for funding to OJP. If this solicitation expressly modifies any provision in the OJP
Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation
as to that provision.
This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the
"Limitation on Use of Award Funds for Employee Compensation; Waiver" provision in the "Financial
Information" section of the OJP Grant Application Resource Guide.
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Eligibility
The following entities are eligible to apply:
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• Units of local government
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By law, for purposes of the JAG Program, the term "units of local government" includes a town,
township, village, parish, city, county, borough, or other general purpose political subdivision of a state,
or, it may be a federally recognized Indian tribal government that performs law enforcement functions
(as determined by the Secretary of the Interior). A unit of local government also may be any law
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enforcement district or judicial enforcement district established under applicable state law with
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authority to independently establish a budget and impose taxes; for example, in Louisiana, a unit of
local government means a district attorney or parish sheriff.
Eligible allocations under JAG are posted annually on the JAG web page. See the allocation
determination and Units of Local Government requirements section for more information.
Applicants with eligible allocation amounts of less than $25,000 will apply to Category 1,
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and applicants with eligible allocation amounts of$25,000 or more will apply to Category _
2.
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All recipients and subrecipients (including any for-profit organization) must forgo any profit or
management fee.
Contact Information
For technical assistance with submitting an application, contact the Grants Management System
(GMS) Support Hotline at 888-549-9901, option 3, or via email at GMS. eIp esk(a_usdoj.gov.
The GMS Support Hotline operates 24 hours a day, 7 days a week, including on federal holidays.
An applicant that experiences unforeseen GMS technical issues beyond its control that prevent it from
submitting its application by the deadline must email the National Criminal Justice Reference Service
(NCJRS) Response Center at grantsp_ncjrs.gov within 24 hours after the application deadline in
order to request approval to submit its application after the deadline. For information on reporting
technical issues, see "Experiencing Unforeseen GMS Technical Issues" under How to Apply (GMS) in
the OJP Grant ApplicationResource Guide.
For assistance with any other requirement of this solicitation, applicants may contact the NCJRS
Response Center by telephone at 1-800-851-3420; via TTY at 301-240-6310 (hearing impaired
only); by email at grants&ncirs.gov; by fax to 301-240-5830, or by web chat at c
https:!lwebcontact.ncirs.gov/ncichat/chat.isp. The NCJRS Response Center hours of operation are CL
10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to 8:00 p.m. eastern time
on the solicitation close date. Applicants also may contact the appropriate BJA State Policy Advisor.
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Deadline details
Applicants must register in the OJP Grants Management System (GMS) at https://grants.oip.usdoi.gov/
prior to submitting an application under this solicitation. All applicants must register, even those that
previously registered in GMS. Select the "Apply Online" button associated with the solicitation title. All
registrations and applications are due by 11:59 p.m. eastern time August 19, 2020.
For additional information, see the "How to Apply (GMS)" section in the OJP Grant Application
Resource Guide.
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Contents
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Eligibility............................................................................................................................1
ContactInformation ..........................................................................................................2
A. Program Description ....................................................................................................4
Overview .......................................................................................................................4
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Program-specific Information.........................................................................................4
Objectives......................................................................................................................8
Evidence-based Programs or Practices ........................................................................8
Information Regarding Potential Evaluation of Programs and Activities........................8
B. Federal Award Information...........................................................................................8
Typeof Award ...............................................................................................................9
Financial Management and System of Internal Controls ...............................................9 --
BudgetInformation ........................................................................................................9
Cost Sharing or Match Requirement .............................................................................9
Pre-agreement Costs (also known as Pre-award Costs)...............................................9
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs ..........9
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Costs Associated with Language Assistance (if applicable)..........................................9
C. Eligibility Information ....................................................................................................9
D. Application and Submission Information ....................................................................10
What an Application Should Include............................................................................10
Howto Apply ...............................................................................................................13
E. Application Review Information..................................................................................13 '
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ReviewProcess...........................................................................................................13
F. Federal Award Administration Information .................................................................13
Federal Award Notices ................................................................................................13
Administrative, National Policy, and Other Legal Requirements .................................13
Information Technology (IT) Security Clauses.............................................................14
General Information about Post-Federal Award Reporting Requirements...................14
G. Federal Awarding Agency Contact(s).........................................................................15
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H. Other Information .......................................................................................................15
Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) ...............15
ApplicationChecklist ...................................................................................................16
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Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2020 Local Solicitation
CFDA #16.738
A. Program Description
Overview
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The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider
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of federal criminal justice funding to states and units of local government. BJA will award JAG
Program funds to eligible units of local government as described in this FY 2020 JAG Program
Local Solicitation (BJA will issue a separate solicitation for states).
Statutory Authority:
The JAG Program is authorized by Title I of Pub. L. No. 90-351 (generally codified at 34
U.S.C. 10151-10726), including subpart 1 of part E (codified at 34 U.S.C. 10151 - 10158); see
also 28 U.S.C. 530C(a).
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Program-specific Information CL
Permissible uses of JAG Funds
In general, JAG funds awarded to a unit of local government under this FY 2020 solicitation may be
used to provide additional personnel, equipment, supplies, contractual support, training, technical
assistance, and information systems for criminal justice, including any one or more of the
following:
• Law enforcement programs
• Prosecution and court programs
• Prevention and education programs
• Corrections and community corrections programs '
• Drug treatment and enforcement programs
• Planning, evaluation, and technology improvement programs '
• Crime victim and witness programs (other than compensation)
• Mental health programs and related law enforcement and corrections
programs, including behavioral programs and crisis intervention teams
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Additionally, JAG funds awarded to a unit of local government under this FY 2020 solicitation e
may be used to enforce state and local laws that establish offenses similar to offenses
established in 21 U.S.C. § 801 et seq. and/or to improve the functioning of the criminal
justice system, with emphasis on violent crime and serious offenders, by providing additional
personnel, equipment, training, technical assistance, and information systems for the more `V
widespread apprehension, prosecution, adjudication, detention, and rehabilitation of persons
who violate these laws and to assist the victims of such crimes (other than compensation).
Additional details can be found on the JAG Resource Page.
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Note that the statute defines "criminal justice" as "activities pertaining to crime prevention,
control, or reduction, or the enforcement of the criminal law, including, but not limited to, police
efforts to prevent, control, or reduce crime or to apprehend criminals, including juveniles, c
activities of courts having criminal jurisdiction, and related agencies (including but not limited
to prosecutorial and defender services,juvenile delinquency agencies and pretrial service or
release agencies), activities of corrections, probation, or parole authorities and related
agencies assisting in the rehabilitation, supervision, and care of criminal offenders, and c
programs relating to the prevention, control, or reduction of narcotic addiction and juvenile
delinquency." 2
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BJA Areas of Emphasis
BJA recognizes that many state and local criminal justice systems currently face challenging fiscal
environments and that an important, cost-effective way to relieve those pressures is to share or
leverage resources through cooperation among federal, state, and local law enforcement. BJA
intends to focus much of its work on addressing violent crime, enforcing firearms laws, officer
safety and wellness, safe policing for safe communities, and fentanyl detection. BJA encourages
each recipient of a FY 2020 JAG award to join federal law enforcement agencies across the board a,
in addressing these challenges. Additional details on the BJA areas of emphasis can be found on
the JAG Resource Pape.
Limitations on the Use of JAG Funds
Prohibited uses of funds —JAG funds may not be used (whether directly or indirectly) for CL
any purpose prohibited by federal statute or regulation, including those purposes
specifically prohibited by the JAG Program statute as set out in 34 U.S.C. § 10152.
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JAG funds may not be used (directly or indirectly) for security enhancements or equipment for
nongovernmental entities not engaged in criminal justice or public safety. Additionally, JAG
funds may not be used (directly or indirectly) to pay for any of the following items unless the
BJA Director certifies that extraordinary and exigent circumstances exist making them
essential to the maintenance of public safety and good order:
• Vehicles, vessels, or aircraft*
• Luxury items
• Real estate
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• Construction projects (other than penal or correctional institutions) `V
• Any similar matters
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*Police cruisers, police boats, and police helicopters are allowable vehicles under JAG and do not require BJA
certification.
For a list of prohibited expenditures under JAG and information about requesting BJA c
certification for a prohibited item (including unmanned aircraft, unmanned aerial vehicles,
and/or unmanned aerial systems purchases) or for examples of allowable vehicles that do not
require BJA certification, refer to the JAG Prohibited Guidance section of the JAG Resource
a e or the JAG FAQs. `V
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Cap on use of JAG award funds for administrative costs — Up to 10 percent of a JAG
award, including up to 10 percent of any earned interest, may be used for costs associated
with administering the award, which can include indirect costs.
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Prohibition of supplanting: prohibition on use of JAG funds as match —JAG funds may not F
be used to supplant state or local funds but must be used to increase the amounts of such e
funds that would, in the absence of federal funds, be made available. See the JAG FAQs for
examples of supplanting.
Although supplanting is prohibited, the leveraging of federal funding is encouraged. e
Absent specific federal statutory authority to do so, JAG award funds may not be used as 2
a match for other federal awards. e
Other restrictions on use of JAG funds that require compliance, certification, and/or prior approval — e
If a unit of local government chooses to use its FY 2020 JAG funds for particular, defined types of N
expenditures, it must satisfy certain preconditions. Examples of items that require compliance, N
certification, and/or prior approval by BJA before purchase include: body-worn cameras, body
armor, interoperable communications, DNA testing of evidentiary materials, uploading DNA profiles
to a database, and entry of records into state repositories. Additional information, including the
process to obtain prior approval and as well as a body armor and/or body-worn camera certification
form, can be found on the JAG Resource Page.
Allocation determination and Units of Local Government requirements regarding use of JAG M
funds
Eligible allocations under JAG are posted annually on the JAG web page. Award allocations are
determined by a four-step statutory formula. Additional information can be found on the JAG
Resource Page or the JAG Technical sport.
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According to the JAG program statute, a "disparity" may exist between the funding eligibility
of a county and its associated municipalities. See 34 U.S.C. § 10156(d)(4). Units of local
government identified by BJA as disparate must select a fiscal agent that will submit a joint
application for the allocation to include all disparate municipalities. A memorandum of
understanding (MOU) that identifies which jurisdiction will serve as the applicant or fiscal
agent for joint funds must be completed and signed by the authorized representative for
each participating jurisdiction. Once an award is made, the fiscal agent will be responsible
for distributing award funds to the other jurisdictions in the disparate group through
subawards that include all appropriate award conditions. To verify eligibility on the JAG web N
page, an applicant should click on its respective state and note the following regarding the
state's allocation table:
(1) Disparate units of local government are listed in shaded groups, in alphabetic order by e
county. Units of local government identified as disparate must select one unit of local
government to submit an application on behalf of the disparate group. 2
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(2) Counties that have an asterisk (*) under the "Direct Allocation" column did not submit the
level of violent crime data to qualify for a direct award from BJA, but are in the disparate
grouping indicated by the shaded area. The JAG legislation requires these counties to
remain a partner with the local jurisdictions receiving funds and must be a signatory on theCD
required MOU; and
(3) Direct allocations are listed alphabetically below the shaded, disparate groupings.
Please note that disparate jurisdictions do not need to abide by the listed individual
allocations, which are provided for information only. Jurisdictions in a funding disparity are
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responsible for determining individual amounts within the Eligible Joint Allocation and for
documenting individual allocations in the MOU.
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A unit of local government that applies for and receives a FY 2020 JAG award must note the
following:
• Trust Fund — Units of local government may draw down JAG funds either in advance or on
a reimbursement basis. To draw down in advance, a trust fund must be established in
which to deposit the funds. The trust fund must be in an interest-bearing account, unless
one of the exceptions in 2 C.F.R. § 200.305(b)(8) apply. If subrecipients draw down JAG
funds in advance, they also must establish a trust fund in which to deposit the funds. For U
additional information, see 2 C.F.R. § 200.305.
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• Certifications and Assurances by the Chief Executive of the Applicant Government
(which incorporates the 30-day governing body review requirement) —A JAG
application is not complete, and a unit of local government may not access award
funds, unless the chief executive of the applicant unit of local government (e.g., the
mayor) properly executes, and the submits, the "Certifications and Assurances by the
Chief Executive of the Applicant Government." The most up-to-date version of this
certification can be found at
https://bia.oip.gov/sites/g/files/xyckuhl86/files/media/document/fy-20-local-iag-ce- c
certification.pdf. CL
Please note that this certification takes the place of the review narrative attachment and
contains assurances that the governing body notification and public comment requirements,
which are required under the JAG statute (at 34 U.S.C. § 10153(a)(2)), have been satisfied.
OJP will not deny an application for a FY 2020 award for failure to submit these
"Certifications and Assurances by the Chief Executive of the Applicant Government" by the
application deadline, but a unit of local government will not be able to access award funds
(and its award will include a condition that withholds funds) until it submits these
certifications and assurances, properly executed by the chief executive of the unit of local
government (e.g., the mayor).
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• National Incident-Based Reporting System (NIBRS) 3 Percent Set-aside — In preparation for n'
the FBI's 2021 NIBRS compliance deadline, BJA requires, through the application of a
special condition, JAG award recipients not certified by the FBI as NIBRS compliant to
dedicate 3 percent of their JAG award toward achieving full compliance with the FBI's
NIBRS data submission requirements under the Uniform Crime Reporting Program.
Additional information can be found on the JAG esource Page. .
Required compliance with applicable federal laws
All applicants should understand that OJP awards, including certifications provided in
connection with such awards, are subject to review by DOJ, including by OJP and by the DOJ
Office of the Inspector General. Applicants also should understand that a materially false,
fictitious, or fraudulent statement (or concealment or omission of a material fact) in a
certification submitted to OJP in support of an application may be the subject of criminal
prosecution, and also may result in civil penalties and administrative remedies for false claims
or otherwise. Administrative remedies that may be available to OJP with respect to a FY 2020
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award include suspension or termination of the award, placement on the DOJ high-risk
grantee list, disallowance of costs, and suspension or debarment of the recipient.
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Objectives
In general, the FY 2020 JAG Program is designed to provide additional personnel, equipment,
supplies, contractual support, training, technical assistance, and information systems for
criminal justice. Although the JAG Program provides assistance directly to states, through e
pass-through (and similar) requirements, the JAG Program also is designed to assist units of
local government with respect to their criminal justice needs.
As discussed in more detail in the General Information about Post-federal Award
sporting eguirements discussion, a unit of local government that receives a FY 2020
JAG award will be required to produce various types of reports and to submit data related N
to performance measurement and accountability. N
The objectives are directly related to the JAG Program performance measures described
at https://biapmt.oip.gov/help/jagdocs.htmi and demonstrate the results of the work
completed, as discussed under What an Application Should Include.
Evidence-based Programs or Practices
OJP strongly emphasizes the use of data and evidence in policy making and program development
for criminal justice,juvenile justice, and crime victim services. For additional information and CL
resources on evidence-based programs or practices, see the OJP Grant ApplicationResource
Guide.
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A useful matrix of evidence-based policing programs and strategies is available through the
BJA-supported Matrix Demonstration Project. It offers a number of program models designed
to effectively implement promising and evidence-based strategies through the BJA Innovation
Suite of programs, including Innovations in Policing, Prosecution, Supervision, Reentry, and
others (see https://www.bia.gov/Programs/C /innovationssuite.ht l). BJA encourages .�
units of local government to use JAG funds to develop and implement these crime innovation
strategies, including effective partnerships with universities and research partners and with
nontraditional criminal justice partners.
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Information Regarding Potential Evaluation of Programs and Activities n'
Applicants should note OJP may conduct or support an evaluation of the programs and activities
funded under the JAG Program. For additional information, see the OJP Grant Application
Resource Guide section, entitled, "Information Regarding Potential Evaluation of Programs and e
Activities."
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B. Federal Award Information
Maximum number of awards BJA expects to make 1,058
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Period of performance start date October 1, 2019
Period of performance duration 2 or 4 years
Category 1 — Eligible Allocation Amounts of Less than $25,000 (Competition ID BJA-2020-
18275) — Units of local government that are listed on the JAG web page as eligible for an allocation
amount of less than $25,000 should apply under Category 1. This includes direct and joint
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(disparate) allocations. Category 1 awards of less than $25,000 are 2 years in length, and
performance periods will be from October 1, 2019 through September 30, 2021. Extensions of up
to two years can be requested for these awards via GMS no fewer than 30 days prior to the grant c
end date, and will be automatically granted upon request.
Category 2 — Eligible Allocation Amounts $25,000 or More (Competition ID BJA-2020-18276)
— Units of local government that are listed on the JAG web page as eligible for an allocation
amount of$25,000 or more should apply under Category 2. This includes direct and joint
(disparate) allocations. Category 2 awards of at least $25,000 are 4 years in length, and
performance periods will be from October 1, 2019 through September 30, 2023. Extensions
beyond this period may be made on a case- by-case basis at the discretion of BJA and must be U
requested via GMS no fewer than 30 days prior to the grant end date.
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All awards are subject to the availability of appropriated funds and to any modifications or
additional requirements that may be imposed by statute.
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Type of Award
BJA expects to make awards under this solicitation as grants. See the "Administrative, National
Policy, and Other Legal Requirements" section of the OJP Grant Application Resource Guide for
additional information.
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Financial Management and System of Internal Controls CL
Award recipients and subrecipients (including recipients or subrecipients that are pass-through
entities) must, as described in the Part 200 Uniform Requirements' as set out at 2 C.F.R. 200.303,
comply with standards for financial and program management. See OJP Grant Application
Resource Guide for additional information.
Budget Information
Cost Sharing or Match Requirement W
The JAG Program does not require a match.
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Please see the OJP Grant Application Resource Guide for information on the following:
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Pre-agreement ent osts (also known as Pre-a ar oats)
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs
Costs Associated withLanguage a ssistance (if applicable)
C. Eligibility Information
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For information on eligibility, see the title page.
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For information on cost sharing or match requirements, see Section B. Federal Award
Information. `V
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' The"Part 200 Uniform Requirements"means the DOJ regulation at 2 C.F.R Part 2800,which adopts(with certain
modifications)the provisions of 2 C.F.R. Part 200.
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D. Application and Submission Information
What an Application Should Include
See the "Application Elements and Formatting Instructions" section of the OJP Grant Application
Resource Guide for information on what happens to an application that does not contain all the
specified elements. (This solicitation expressly modifies the "Application Elements and Formatting
Instructions" section of the OJP Grant Application Resource Guide by not incorporating paragraph
two of that section (referring to nonresponsive applications or applications missing critical elements
not "[proceeding] to peer review").)
1. Application for Federal Assistance (Standard Form (SF)-424) U
The SF-424 is a required standard form used as a cover sheet for submission of pre-
applications, applications, and related information. See the OJP Grant ApplicationResourceCD
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Guide for additional information on completing the SF-424. C44
Intergovernmental Review:
This solicitation ("funding opportunity") is subject to Executive Order 12372. An applicant may
find the names and addresses of State Single Points of Contact (SPOCs) at the following
website: https:!lwww.whitehouse.govlwp-content/uploadsl2020l01lspoc 1 16 2020.pdf. If the
applicant's state appears on the SPOC list, the applicant must contact the State SPOC to find
out about, and comply with, the state's process under E.O. 12372. In completing the SF-424, c
an applicant whose state appears on the SPOC list is to make the appropriate selection in CL
response to question 19, once the applicant has complied with its State E.O. 12372 process.
(An applicant whose state does not appear on the SPOC list should answer question 19 by
selecting the response that the: "Program is subject to E.O. 12372, but has not been selected
by the State for review.").
2. Project Identifiers
Applications should identify at least three project identifiers that would be associated with
the proposed project activities. The list of identifiers can be found at W
www.bia.gov/funding/JAGidentifiers.pdf.
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3. Program Narrative
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Category 1 — Eligible Allocation Amounts of Less than $25,000
The program narrative for Category 1 applications should include a description of the project(s),
including subawards, if applicable, to be funded with JAG funds over the 2 year grant period.
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Category 2— Eligible Allocation Amounts of$25,000 or More
The program narrative for Category 2 applications should include: '
(a) Description of the Issue— Identify the unit of local government's strategy/funding
priorities for the FY 2020 JAG funds, the subgrant award process (if applicable,
including disparates) and timeline, any progress or challenges, and a description of the CD
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programs to be funded over the 2 to 4 year grant period.
(b) Proiect Design and Implementation — Describe the unit of local government's strategic
planning process, if any, that guides its priorities and funding strategy. This should
include a description of how the local community is engaged in the planning process and
the data and analysis utilized to support the plan. It should identify the stakeholders
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currently participating in the strategic planning process, the gaps in the needed
resources for criminal justice purposes, and how JAG funds will be coordinated with
state and related justice funds. c
(c) Capabilities and Competencies — Describe any additional strategic planning/coordination
efforts in which the units of local government participate with other criminal justice
juvenile justice agencies in the state.
(d) Plan for Collecting the Data Required for this Solicitation's Performance Measures —OJP
will require each successful applicant to submit specific performance data that demonstrate
the results of the work carried out under the award. The performance data directly relate to
the objectives identified under " Objectives" in Section A. Program Description,.
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Applicants should visit OJP's performance measurement page at www.oip.gov/performance N
for an overview of performance measurement activities at OJP.
The application should demonstrate the applicant's understanding of the performance data a,
reporting requirements for this grant program and detail how the applicant will gather the
required data should it receive funding.
Please note that applicants are not required to submit performance data with the
application. Rather, performance measures information is included as an alert that c
successful applicants will be required to submit performance data as part of the reporting CL
requirements under an award.
Post award, recipients will be required to submit quarterly performance measures
through BJA's PMT, located at https://biapmt.oip.gov. The application should describe
the applicant's plan for collection of all of the performance measurement data listed in
the JAG performance measures at https://biapmt.oip.gov/help/jagdocs.htmi.
Note on Project Evaluations
An applicant that proposes to use award funds through this solicitation to conduct project
evaluations should follow the guidance under Note on Project Evaluations in the OJP Grant
Application Resource Guide.
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Please see the QJP Grant Application Resource Guide for information on the following: cv
4. Budget Information and AssociatedDocumentation
Please note that the budget narrative should include a full description of all costs,
including funds set aside for the NIBRS project(s) and administrative costs (if
applicable).
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General requirement for federal authorization of any subaward: statutory authorization of
subawards under the JAG Program statute.
Generally, a recipient of an OJP award may not make subawards ("subgrants") unless the
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recipient has specific federal authorization to do so. Unless an applicable statute or DOJ
regulation specifically authorizes (or requires) particular subawards, a recipient must have
authorization from OJP before it may make a subaward.
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However, JAG subawards that are required or specifically authorized by statute (see 34
U.S.C. § 10152(a) and 34 U.S.C. 10156) do not require prior approval. This includes
subawards made by states and unites of local government under the JAG Program. For c
additional information regarding subawards and authorizations, please refer to the subaward
section in the OJP Grant Application Resource Guide.
5. Indirect Cost Rate Agreement (if applicable)
This rule does not eliminate or alter the JAG-specific restriction in federal law that states
charges for administrative costs may not exceed 10 percent of the award amount,
regardless of the approved indirect cost rate.
6. Financial ana_ a ent and Systemof Internal Controls Questionnaire (including c
a licant disclosure of highrisk status)
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7. Disclosure of Lobyin_ ctivities
8. Applicant Disclosure of PendingApplications
9. Applicant Disclosure and Justification — DOJi_ isk GranteeS2 (if applicable)
10. Research and Evaluation Independence and Integrity c
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11. Certifications and Assurances by the Chief Executive of the Applicant Government
A JAG application is not complete, and a unit of local government may not access award funds,
unless the chief executive of the applicant unit of local government (e.g., the mayor) properly
executes, and then submits, the "Certifications and Assurances by the Chief Executive of the
Applicant Government." The most up-to-date version of this certification can be found at
https://bia.oip.gov/sites/g/files/xyckuh186/files/media/document/fy-20-local-iag-ce-
certification.pdf.
12. Information regarding Communication with the Department of Homeland Security (DHS)
and/or Immigration and Customs Enforcement(ICE)
Each applicant must provide responses to the following questions as an attachment to the
application:
(1) Does your jurisdiction have any laws, policies, or practices related to whether, when, n,
or how employees may communicate with DHS or ICE?
(2) Is your jurisdiction subject to any laws from a superior political entity (e.g., a state law
that binds a city) that meet the description in question 1? c
(3) If yes to either:
• Please provide a copy of each law or policy.
• Please describe each practice.
• Please explain how the law, policy, or practice complies with 8 U.S.C. § 1373.
Note: Responses to these questions must be provided by the applicant as part of the
application. Further, the requirement to provide this information applies to all tiers of funding
2 A"DOJ High Risk Grantee" is a recipient that has received a DOJ High Risk designation based on a documented
history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, or
noncompliance with award terms and conditions on prior awards,or that is otherwise not responsible.
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and for all subawards made to state or local government entities, including public institutions of
higher education. All subrecipient responses must be collected and maintained by the direct
recipient of funding and must be made available to DOJ upon request. Responses to these c
questions are not required from subrecipients that are either a tribal government/organization, a
nonprofit organization, or a private institution of higher education.
OJP will not deny an application for a FY 2020 award for failure to submit these required c
responses by the application deadline, but a recipient will not receive award funds (and its
award will include a condition that withholds funds) until it submits these responses.
How to Apply
An applicant must submit its application through the Grants Management System (GMS), which
provides support for the application, award, and management of awards at OJP. Find information,
registration and submission steps on how to apply in GMS in response to this solicitation in the
OJP Grant Application Resource Guide. U-
E. Application Review Information
Review Process
BJA reviews the application to make sure that the information presented is reasonable,
understandable, measurable, achievable, and consistent with the solicitation. See the OJP Grant c
Application Resource Guide for information on the application. CL
Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also
reviews information related to the degree of risk posed by the applicant. Among other things to help
assess whether an applicant that has one or more prior federal awards has a satisfactory record
with respect to performance, integrity, and business ethics, OJP checks whether the applicant is
listed in SAM as excluded from receiving a federal award.
In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must a
review and consider any information about the applicant that appears in the nonpublic segment of
the integrity and performance system accessible through SAM (currently, the Federal Awardee
Performance and Integrity Information System, FAPIIS).
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Important note on FAPIIS: An applicant, at its option, may review and comment on any n'
information about itself that currently appears in FAPIIS and was entered by a federal awarding
agency. OJP will consider any such comments by the applicant, in addition to the other information
in FAPIIS, in its assessment of the risk posed by the applicant. c
Absent explicit statutory authorization or written delegation of authority to the contrary, the 2
Assistant Attorney General will make all final award decisions. c
F. Federal Award Administration Information
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Please see the OJP Grant Application Resource Guide for information on the following:
e eral Award Notices
inistrative, National Policy, and Other Legal a uire ents
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OJP strongly encourages prospective applicants to review information on post-award legal
requirements and common OJP award conditions prior to submitting an application. For
additional information on these legal requirements, see the "Administrative, National Policy,
and Other Legal Requirements" section in OJP Grant Application Resource Guide.
Information Technology (I ) Security Clauses
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General Information about Post-Federal Award Reportinga uire ents
In addition to addressing the objectives described in Section A. Program Descrition,
any recipient of an award under this solicitation will be required to submit the following
reports and data:
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Category 1 — Eligible Allocation Amounts of Less than $25,000
Recipients must submit: `V
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• Quarterly financial status reports (and one final financial report after all funds
have been obligated and expended) through OJP's Grants Management
System (GMS)
• Quarterly performance measures report and final performance measures report
through BJA's Performance Measurement Tool (PMT}. Please note that as
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soon as all project activity has concluded, that report may be marked final
• An annual progress report and final progress report through OJP's GMS. If all
project activity has concluded at the time the first annual progress report is
submitted, that report may be marked final
• If applicable, an annual audit report in accordance with the Part 200 Uniform
Requirements or specific award conditions should also be submitted
Category 2 — Eligible Allocation Amounts of$25,000 or More
Recipients must submit:
• Quarterly financial status reports (and one final financial report after all funds
have been obligated and expended) through OJP's Grants Management
System (GMS)
• Quarterly performance measures reports and a final performance measures
report (at any time once all project activity has concluded) through BJA's
Performance Measurement Tool (PMT)
• Semi-annual progress reports and a final progress report (at any time once all
project activity has concluded) through OJP's GMS
• If applicable, an annual audit report in accordance with the Part 200 Uniform `2
Requirements or specific award conditions
Future awards and/or fund draw-downs may be withheld if a recipient of an OJP award
fails to report the required reports in a timely manner.
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See the OJP Grant Application Resource Guide for additional information on specific post-
award reporting requirements, including performance measurement data.
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Performance measurement data must be submitted through BJA's Performance Measurement
Tool ( MT). The performance measures are available at:
https://biapmt.oip.gov/help/jagdocs.htmi. (Note that if a unit of local government provides e
funding to a law enforcement agency, the unit of local government must submit quarterly
performance measurement data on training that officers have received on use of force, racial
and ethnic bias, de-escalation of conflict, and constructive engagement with the public.)
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G. Federal Awarding Agency Contact(s)
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For OJP contact(s), see page 2 of this solicitation.
For contact information for GMS, see page 2.
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H. Other Information >_
Please see the OJP Grant Application Resource Guide for information on the following:
Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) _
Provide Feedback to OJ
Certain Relevant Federal Laws, as in Effect on February 26, 2020 CL
See the JAG Resource Page for more information.
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Application Checklist
c
Edward Byrne Memorial Justice Assistance Grant (JAG) Program:
FY 2020 Local Solicitation
This application checklist has been created as an aid in developing an application. c
What an Applicant Should Do: 2
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Prior to Registering in GMS:
Li Acquire a DUNS Number (see OJP Grant Application Resource Guide)
Li Acquire or renew registration with SAM (see OJP Grant Application Resource Guide)
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To Register with GMS:
Li For new users, acquire a GMS username and password* (see OJP Grant Application
Resource Guide)
u For existing users, check GMS username and password* to ensure account access (see OJP
Grant Application Resource Guide) c
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Li Verify SAM registration in GMS (see OJP Grant Application Resource Guide) CL
u Search for and select correct funding opportunity in GMS (see OJP Grant Application
Resource Guide) E
u Register by selecting the "Apply Online" button associated with the funding opportunity title (see
OJP Grant Application Resource Guide)
u Read OJP policy and guidance on conference approval, planning, and reporting available at
oip.govlfinancialguide! OJlostaward Reguirementslchapter3.1 Oa.htm (see OJP Grant
Application Resource Guide)
If experiencing technical difficulties in GMS, contact contact the NCJRS Response Center
(see page 2)
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*Password Reset Notice— GMS users are reminded that while password reset capabilities exist,
this function is only associated with points of contact designated within GMS at the time the
account was established. Neither OJP nor the GMS Help Desk will initiate a password reset
unless requested by the authorized official or a designated point of contact associated with an
award or application.
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Overview of Post-Award Legal Requirements:
u Review the "the "Overview of Legal Reguirements Generally Applicable to OJP Grants and c
Cooperative Agreements - FY 2020 Awards" in the OJP Funding Resource Center. CD
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Scope Requirement: >_
Li The federal amount requested is within the allowable limit(s) of the FY 2020 JAG
Allocations List as listed on BJA's JAG web page. a
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Eligibility Requirement:
Only units of local government may apply under this solicitation. By law, for purposes of the
JAG Program, the term "units of local government" includes a town, township, village, parish, ca
city, county, borough, or other general purpose political subdivision of a state; or, it may be a
federally recognized Indian tribal government that performs law enforcement functions (as
determined by the Secretary of the Interior). A unit of local government also may be any law
enforcement district or judicial enforcement district established under applicable state law with
authority to independently establish a budget and impose taxes; for example, in Louisiana, a
unit of local government means a district attorney or parish sheriff.
76
What an Application Should Include:
u Application for Federal Assistance (SF-424) (see OJP Grant N
Application Resource Guide)
u Intergovernmental Review (see page 10)
u Program Narrative (see page 10)
u Budget Detail Worksheet (including Budget Narrative (see page 11) -
u Indirect Cost Rate Agreement (if applicable) (see OJP Grant
Application Resource Guide) c
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Li Financial Management and System of Internal Controls Questionnaire (see OJP Grant
Application Resource Guide)
u Disclosure of Lobbying Activities (S -LLL (see OJP Grant
Application Resource Guide)
u Applicant Disclosure of Pending Applications (see OJP Grant
Application Resource Guide)
u Applicant Disclosure and Justification — DOJ High Risk Grantees (see OJP Grant W
Application Resource Guide) (if applicable)
u Research and Evaluation Independence and Integrity (if applicable) (see OJP Grant
Application Resource Guide) '
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u Certifications and Assurances by Chief Executive (see page 12)
u Information regarding Communication with the Department of Homeland Security (DHS)
and/or Immigration and Customs Enforcement (ICE) (see page 12)
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8/28/2020 https://grants.ojp.usdoj.gov/gmsexternal/appIicationReview.do?print=yes C.14.b
APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier
FEDERAL ASSISTANCE
August 18, 2020
1. TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE State Application Identifier 0
U
Application Non-Construction 4. DATE RECEIVED BY FEDERAL Federal Identifier
AGENCY
5.APPLICANT INFORMATION 2
Legal Name Organizational Unit i)
Monroe County Board of County Commissioners Grants Administration 0
Address Name and telephone number of the person to be contacted on N
matters involving this application N
1100 Simonton St. >'
u_
Key West,Florida Gunderson,Janet -�
33040-3110 (305)292-4482
6. EMPLOYER IDENTIFICATION NUMBER(EIN) 7. TYPE OF APPLICANT
59-6000749 County E
8. TYPE OF APPLICATION 9.NAME OF FEDERAL AGENCY
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New Bureau of Justice Assistance
e(
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT
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NUMBER: 16.738 Monroe County Drug Court Medical Director Initiative
CFDA Edward Byrne Memorial Justice Assistance
TITLE: Grant Program
12. AREAS AFFECTED BY PROJECT
Monroe County, FL >
13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF
Start Date: October 01, 2021
End Date: September 30,2023 a. Applicant
b. Project FL26
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0
15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO REVIEW BY STATE CL
Federal $12 149 EXECUTIVE ORDER 12372 PROCESS?
Applicant $0 Program is not covered by E.0. 12372 0
State $0
2
Local $0 0
Other $0
Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY
FEDERAL DEBT'?
TOTAL $12,149
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18. TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION PREAPPLICATION
ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE
APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED:ASSURANCES IF THE ASSISTANCE
IS REQUIRED.
nnnnnnnnnnnnnnnnnnnnnnn
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Project Abstract (Attachment 1)
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Applicant: Monroe County, Florida, governed by a Board of County Commissioners.
Project Title: "Monroe County Drug Court Medical Director Initiative".
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Project Goal: To continue to build the capacity within the Monroe County Drug Court to address
the needs of clients presenting with mental health and/or prescription drug abuse issues.
Allocating funds for the Medical Director Initiative for a ninth year will continue to significantly
improve the effectiveness of drug treatment and case management activities conducted for drug
court clients presenting with prescription drug abuse and/or mental health issues. This initiative
will also increase the likelihood of recovery success, in addition to diverting clients from
continuing criminal involvement. The allocation of 2012, 2013, 2014, 2015, 2016, 2017, 2018 N
and 2019 JAG funds, has allowed the Drug Court Program employees and their participants to
reap benefits of working with the Medical Director who has the expertise to address such issues.
This initiative responds to the "The Florida's Prescription Drug Diversion and Abuse Roadmap
2012 — 2015", released April 4, 2012, by former Florida Attorney General Pam Bondi, which
recognizes the need for existing drug courts to address prescription drug abuse issues. With a
Medical Director, the Monroe County Drug Court will continue to provide professional 0.
medical/psychiatric assistance for clients with prescription drug abuse and/or mental health
issues.
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Strategies: Contract with a Psychiatrist, proficient in the field of addiction, to act as the Drug
Court Medical Director who will work with clients detoxifying and/or presenting with symptom of
mental health disorders to diagnose; explore alternative medications; make psychotropic
medication recommendations to treating physicians when appropriate; and make
recommendations to the court.
The Monroe County Drug Court Director of Criminal Court Services will work with the Trial Court
Administrator, Holly Elomina, continuing to ensure that all aspects of the program are fully
implemented in an efficient manner.
Performance measures/outcomes:
• Monroe County Drug Court Program will contract with a psychiatrist, proficient in the field
of addiction, to act as the Drug Court Medical Director to provide the services as
described.
• The Drug Court Medical Director will provide approximately fifty-nine (59) hours of
services during the grant year. Medical Director Service hours will be tracked/monitored
weekly and reported quarterly.
• Approximately twenty-four (24) Monroe County Drug Court Program participants will
receive rehabilitative and/or medical services (many requiring multiple hours of service)
to reduce their prescription drug abuse and/or to more comprehensively treat their mental
health disorders that led to their involvement in the drug court/criminal justice system.
Participant numbers will be tracked/monitored weekly and reported quarterly. '
Project Identifiers for this proposed project are: (1) Drug Courts, (2) Drug Offenders, (3)
Prescription Drugs, (4) Substance Abuse Treatment, and (5) Mental Health. E
Program Narrative (Attachment 2)
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Program Narrative (Category 1 — Eligible Allocation Less than $25,000)
The Monroe County Drug Court Program, located in Monroe County, Florida, has been in
continuous operation since 1993. Our circuit operates a Juvenile, Dependency, and Adult
Division Drug Court, with sites in Key West, Marathon, and Plantation Key. Monroe County is
the southernmost county in the continental United States. It consists of the Florida Keys, a
string of islands connected by U.S. Highway 1, extending one hundred and fifty (150) miles
southwest of Miami and the surrounding waters. There are forty-two (42) bridges linking the ru
Florida Keys.
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Drug Courts reduce drug seeking behaviors by treating the underlying addiction of the non-
violent offender, thereby offering a greater chance of breaking the cycle of drug abuse, crime,
and incarceration. The Drug Court program participants are closely supervised by a judge who
is supported by a team of agency representatives operating outside their traditional roles. The
team includes a drug court coordinator, case manager, substance abuse treatment counselors,
prosecuting attorneys, defense attorneys, juvenile probation officers, school representatives,
employees of the Florida Department of Children & Families, Guardian Ad Litem, community-
based care workers, law enforcement officers, and adult probation officers.
Eligible participants for the drug court program are identified and assessed early, and then
placed into a treatment program. During their time in treatment, offenders are given random
drug screening tests and are required to appear frequently in front of a judge for evaluations on
progress. Drug court participants may be rewarded for remaining abstinent and attending
support meetings. Following successful completion of the drug court treatment program, the
court may set aside or reduce their sentence, dismiss the original charge, or a combination of
these. However, participants may also be sanctioned for violating the program's regulations by
being removed from the program and given their original sentence. In some drug courts,
participants are also provided ancillary services, such as mental health treatment, family
therapy, and job training to increase their probability for success (Casebolt, R., Huddleston Ill,
C.S., Marlowe, D.B. (2008). Painting the Current Picture: A National Report Card on Drug
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Courts and Other Problem-Solving Court Programs in the United States. National Drug Court
Institute, 2(1)).
It is estimated that every $1 spent on drug courts results in costs savings of anywhere from
$1.74 to $6.32 per participant (Florida Office of the State Courts Administrator, Office of Court
Improvement. (2010). Drug Courts in Florida: Frequently Asked Questions and Quick Facts.).
On average, drug courts cost $4,333 per client, but they save $4,705 for taxpayers and $4,395
for potential victims (National Drug Court Institute. (2009). Research Findings). But even these
costs are minimal compared to the costs of incarceration, which are, on average, $19,469 per
inmate per year (Florida Department of Corrections. (2010). 2010 Annual Report: FY 2009-10.
Retrieved from: http://www.dc.state.fl.us/pub/annual/0910/pdfs/A 09-10 Final.
A 2005 Government Accountability Office report showed lower percentages of drug court
program participants were rearrested or reconvicted. Drug court program participants also
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generally had longer times to first arrest or conviction than comparison group members. When
comparing the results of treatment through drug courts, and results from standard punishment, it
becomes apparent that drug courts are highly effective in reducing crime and consequently
taxpayer expense (Rossman, Shelli B. etc. (2011; The Multi-State Adult Drug Court Evaluation,
U.S. Department of Justice).
In 2009, the Office of Program Policy Analysis & Government Accountability released
a study (https://oppaga.fl.gov/) on adult post-adjudicatory drug courts in Florida which showed
that individuals who successfully completed post-adjudicatory drug courts were 80% less likely
to go to prison than the comparison group.
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Current Status of Drug Court Programs in Florida N
As of August 2019, Florida has 91 drug courts in operation, including 54 adult, 20 juvenile, 13
family dependency, and 4 DUI courts.
The components of drug courts, from Florida Statutes 397.334: W
• Integration of alcohol and other drug treatment services into justice system case
processing 0.
• Non-adversarial approach
• Early identification of eligible participants
• Continuum of services
• Alcohol and drug testing for abstinence
• Coordinated strategy for responses to participants' compliance
• Ongoing judicial interaction
• Monitoring and evaluation for program effectiveness
• Interdisciplinary education
• Partnerships with stakeholders
May is National Drug Court Month. Each year National Drug Court Month shines a light on the
collective impact of drug courts throughout the nation. The month's activities showcase drug
courts, and, further, bring attention to countless lives saved, families reunited, and communities
0.
made safer through the program. A Supreme Court of Florida proclamation that was signed by
Chief Justice Charles T. Canady and the State of Florida resolution signed by Governor Ron
DeSantis and the Cabinet of the State of Florida, recognizing May 2019 as National Drug Court
Month.(https://www.flcourts.org/var/site/storage/images/media/images/images-floria-
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courts/drug-court-month-201 /58 8 4-1-eng- S/ rug-Court- onth- 01 j g)
The Drug Court Program in Monroe County N
The Monroe County Drug Court Program is applying for a ninth consecutive year of Byrne/JAG N
funding for the "Medical Director Initiative" program, under the purpose area of "Drug treatment
and enforcement programs". The program activities include:
1. Contracting with a Psychiatrist, proficient in the field of addiction to act as the E
Drug Court Medical Director, who will provide approximately fifty-nine (59)
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hours of psychiatric services to Adult Division, Family Treatment, and Juvenile
Drug Court Program participants per funded calendar year.
2. The Medical Director will make professional and qualified decisions regarding
clients presenting with prescription drug abuse and dependence issues.
3. The Medical Director will communicate with the treating physicians, assisting in
the diagnosis and prescribing of psychotropic medication to our clients who are
detoxifying and/or present with symptoms of mental health disorders. 2
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4. The Medical Director will work with the clients to explore alternative
medications and make recommendations to the court as a qualified
professional.
5. Approximately twenty-four (24) Monroe County Drug Court participants will
receive rehabilitative services (many requiring multiple hours of service) to
reduce their prescription drug abuse and/or to more comprehensively treat their
mental health disorders that led to their involvement in the drug court/criminal
justice system.
Following a lengthy Request for Proposal, selection, and contract approval process beginning in
July of 2012, under the supervision of the Monroe County Attorney's Office, the Medical Director 0.
initiated the provision of services for the Drug Court program in January 2013. In the first grant
year, the Medical Director provided fifty (50) hours of service of which he attended ten (10) staff
sessions with the Drug Court clinical team, conducted ninety-four (94) case reviews, performed
fifty-three (53) assessment sessions with thirty-eight (38) clients, attended five (5) groups with
fifty (50) clients, and educated the team with regards to best practice treatment techniques. In
the second grant year, the Medical Director provided thirty-eight and a half (381/2) hours of
service of which he attended eleven (11) staff sessions with the Drug Court clinical team,
conducted two hundred and eleven (211) case reviews, performed sixty (60) assessment
sessions with fifty-four (54) clients, and was instrumental in researching best practices for
ETG/Alcohol testing and developing the ETG/Alcohol testing protocol. In the third grant year,
the Medical Director provided sixty-two (62) hours of service of which he attended eleven (11)
staff sessions with the Drug Court clinical team, conducted two hundred and eighty (280) case
0.
reviews, and performed sixty (60) assessment sessions with fifty-four (54) clients. In the fourth
year, the Medical Director provided sixty-eight (68) hours of services, exceeding our goal to
provide approximately twenty-five (25) Monroe County Drug Court Program participants with
services to reduce prescription abuse and treat mental health illness. He attended twelve (12)
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staff sessions with the Drug Court clinical team, conducted one hundred and thirty-eight (138)
participant case reviews, and completed forty-five (45) individual sessions with forty-two (42)
clients. In the fifth grant year, the Medical Director provided forty-eight (48) hours of services,
exceeding our goal to provide approximately twenty-five (25) Monroe County Drug Court
Program participants with services to reduce prescription abuse and treat mental health illness.
He attended eleven (11) staff sessions with the Drug Court clinical team, conducted two
hundred and twenty-six (226) participant case reviews, and completed thirty-five (35) individual
sessions. In the sixth grant year, the Medical Director provided approximately forty-nine (49) E
hours of services, exceeding our goal to provide approximately twenty-five (25) Monroe County
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Drug Court Program participants with services to reduce prescription abuse and treat mental
health illness. He attended approximately eleven (11) staff sessions with the Drug Court clinical
team, conducted approximately two hundred and twenty (220) participant case reviews, and
completed approximately thirty-six (36) individual sessions. During this current grant funding
year of the Monroe County Drug Court Program, Program goals are not on target due to social
distancing guidelines established to help prevent the spread of the Covid-19 pandemic; a no
cost extension will be requested. The Drug Court Medical Director program is a very important 2
0
component of the judicial system in Monroe County particularly during this time when the
residents are still feeling the stress from Hurricane Irma coupled with anxiety and financial
stresses caused by effects from the COVID-19 pandemic.
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Analysis of Need
The number of referrals to Drug Court with prescription drug arrests is on the increase
statewide. According to the Monroe County Sheriff's office, from April 2011 to April 2012 there
were approximately one hundred and fifty (150) arrests for possession of a controlled substance
without a prescription. This number does not include other criminal activities associated with
prescription drug abuse. The Court and clinical staff's hands are tied with regards to being
qualified to assess the necessity of medication for our clients.
As for the Opioid Crisis' impact on Monroe County in particular, an article published in the Key
West Citizen April 17 of this year reported that in 2017, Monroe County ranked fifth of all sixty-
seven (67) counties in Florida with 37.9 deaths per 100,000 residents, according to the Florida
Department of Law Enforcement's Medical Examiners Commission. Wilson, Alex. "Opioid crisis
cripples nation ... and Monroe County." Key West Citizen, 14 Apr. 2019. Retrieved from W
https://keysnews.com/article/story/opioi -crisis-cripples-nation-and-monroe-county.
The Florida's Prescription Drug Diversion and Abuse Roadmap 2012 — 2015, released April 4,
20127 by Florida Attorney General Pam Bondi, recognizes the strength of existing drug courts
and places them front-and-center in the multi-faceted fight against prescription drug abuse. The
Roadmap recommends two important strategies:
1. Florida must expand drug courts across the state to admit more non-violent
prescription drug offenders. Expanding Drug Courts increase overall savings to
the state's budget as fewer offenders would be sentenced to costly prison time.
2
Expansion of Drug Courts also decreases crime rates overall by effectively
shortening a non-violent offender's emerging criminal history by intervening earlier
with effective drug treatment consisting, in part, of swift and certain sanctions N
(Office of Program Policy Analysis & Government Accountability. (2010). Without
Changes, Expansion Drug Courts Unlikely to Realize Expected Cost Savings.
Tallahassee, FL.).
2. Florida must ensure reliable screening processes are established to capture those
offenders whose crimes are grounded in prescription drug abuse, and who would
benefit from a comprehensive treatment program.
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Monroe County's Drug Court proposal for JAG funding is directly responsive to the Attorney
General's recommendations. A contractual agreement with a Medical Director will expand the
capacity and expertise of our Drug Court Program to address participants with prescription drug
abuse issues.
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A strong nexus exists between crime and drug abuse. If mental health and prescription drug
abuse issues are left untreated, users will typically engage in repeated drug theft, shoplifting,
prescription fraud, burglary, and a myriad of other criminal activities. Law enforcement is
reporting that prescription drug abuse is fueling increases in property crimes, as criminals seek
to acquire powerful pain medications by breaking into pharmacies and homes in order to both
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consume and sell pills on the black market (Goodnough, Abby. (2010). A Wave of Addiction and >_
Crime, with the Medicine Cabinet to Blame. The New York Times, September 23, 2010.
Retrieved from: http.-Ilwww.nZtimes.com/2Ol0/09/24/Usl24drups.html).
Our focus on treating prescription drug addiction in the criminal justice system reflects the
scientific understanding that addiction is a result of brain changes caused by repeated drug use.
The United States makes up roughly five (5) percent of the world's population but consumes
0.
eighty (80) percent of its opioids, as well as Ninety-nine (99) percent of the world's hydrocodone
(Avila, Jim. (2011). Prescription Painkiller Use at Record High for Americans. ABC World News,
April 20, 2011. Retrieved from: hn.-Ilabcnews. o.com/ S/prescription®painkillers®record®
number®americans®12ain®medication/story?id=131 ). It is unclear how much of this
consumption is legitimate and how much is diverted for abuse.
Drug courts remain the most effective means we have for reducing diverted prescription drug W
demand by addicts in our criminal justice system.
Anticipated Coordination Efforts
Contracting this ninth year of services with a Medical Director will continue to improve the Drug E
Court Program team's performance outcome by increasing the program's effectiveness and
0
comprehensiveness, reducing recidivism, increasing participant success rates, and reducing
costs to law enforcement and the criminal justice system.
0
The team includes the drug court judge, criminal court services coordinator, drug court 0)
coordinator, case manager, substance abuse treatment counselors, prosecution attorneys,
0
defense attorneys, juvenile probation officers, school representatives, employees from the
Florida Department of Children & Families, Guardian Ad Litem, community-based care workers,
law enforcement officers, and adult probation officers.
N
Approximately twenty-four (24) Monroe County Drug Court participants will receive medical
services (many requiring multiple hours of service) to reduce their prescription drug abuse
and/or to more comprehensively treat their mental health disorders that led to their involvement
in the drug court/criminal justice system.
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BJA 2020 17276/Byrne JAG/FFY2020 Local SolicitaC.14.b
Budget and Budget Narrative" (Attachment 3)
Budget Category Quantity Name Price
Consultant/Procurement Contract
Enter into a contract with a Psychiatrist who is $11,785.00
proficient in the field of addictions, to perform the duties of .2
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Drug Court Medical Director. The Medical Director will
provide approximately fifty-nine (59) hours of psychiatric
services, at the rate of two hundred dollars per hour to
Adult Division, Family Treatment, and Juvenile Drug Court
Program participants for the grant calendar year.
a. The Medical Director will make professional
and qualified decisions regarding clients
presenting with prescription drug abuse
issues.
b. The Medical Director will work with the clients
and their physicians to explore alternative 0.
medications and make recommendations to
the court as a qualified professional.
c. The Medical Director will provide case
management, education, and training to the
Drug Court staff.
National Incident-Based Reporting System (NIBRS)
Training local agencies on how to collect and submit NIBRS data $364.00
TOTAL PROJECT COSTS $12,149.00
Federal Request $12,149.00
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Non-Federal Amount $0.00
Budget Narrative
The Justice Department has allocated $12,149.00 to Monroe County, Florida as part of the
Federal Fiscal Year 2020 JAG Local Solicitation. The Monroe County Drug Court Program is
applying for the total amount.
N
$11,785 will provide for a Medical Director for the Monroe County's Drug Court Program. This
funding will provide Medical Director Services for a ninth consecutive year. Without this grant
funding, there is no budget for this service and the service will not be provided. These federal
funds will not be used to replace or supplant any nonfederal funds as none were appropriated
for this purpose. Monroe County Drug Court has contracted with a provider in compliance with
Monroe County's purchasing policies. E
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BJA 2020 17276/Byrne JAG/FFY2020 Local SolicitaC.14.b
In effort to help with the preparation for the implementation of the new National Incident-Based
Reporting System (NIBRS), the new data reporting standard that becomes effective January 1,
2021, this budget is allocating, $364 (3% of the 2020 Byrne/JAG allocation), toward training in
how to collect and submit NIBRS data.
**Note: Also attached is the Budget Detail Worksheet using Microsoft Excel; the form was c
accessed at htt s.11 orr/fun in / / / or s/ u et etail orksheet.ht
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BJA 2020 17276/Byrne JAG/FFY2020 Local SolicitsC.14.b
Review Narrative (Attachment 4)
Governing Body Review
This Federal FY2020 (BJA-2020-17276) Edward Byrne Memorial Justice Assistance Grant a
(JAG) application for Monroe County is scheduled to be presented to the governing body, the
Board of County Commissioners (BOCC), by September 16, 2020, as part of the official agenda
for the regular, monthly (September) meeting of the BOCC. The application will be reviewed by
the Monroe County Board of Commissioners at the publicly noticed Commission meeting
scheduled on September 16, 2020. The application will thus be made public to the citizens and
neighborhood or community organizations and they will have an opportunity to comment on its CD
worthiness at the September 16, 2020 Commission meeting. (The Monroe County Drug Court
Program was unable to present this application to the Board of County Commissioners at an
earlier date due to the short turn-around time between our awareness, July 9, 2020, of the
Byrne/JAG Solicitation, the time to prepare the application and the BOCC Agenda Deadline for
the August BOCC meeting.)
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N
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BJA 2020 17276/Byrne JAG/FFY2020 Local SolicitsC.14.b
Applicant Disclosure of No Pending Applications (Attachment 5)
The Monroe County Board of County Commissioners does not have pending applications U
submitted within the last twelve (12) months for federally funded grants or sub-grants (including
cooperative agreements) that include requests for funding to support the same project being
proposed under this solicitation that will cover the identical cost items outlined in the budget
narrative and worksheet in the application under this solicitation.
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BJA 2020 17276/Byrne JAG/FFY2020 Local SolicitaC.14.b
Information regarding Communication with the Department of Homeland Security (DHS)
and/or Immigration and Customs Enforcement (ICE) (Attachment 6)
(1) Does your jurisdiction have any laws, policies, or practices related to whether, when or
how employees may communicate with DHS or ICE?
c
No
0
(2) Is your jurisdiction subject to any laws from a superior political entity (e.g., a state law that
binds a city) that meet the description in question 1?
No
N
(3) N/A
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CO
CO
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N
N
N
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