Item C15 C.15'
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County of Monroe
�y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers,District 3
�1 `_ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys` )-.�ff` Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
September 16, 2020
Agenda Item Number: C.15
Agenda Item Summary #7304
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Report of monthly change orders for the month of August 2020,
reviewed by the County Administrator/Assistant County Administrator.
ITEM BACKGROUND: There were two (2) change orders considered and approved by the
County Administrator/Assistant Administrator for the period beginning 08/01/2020 and ending
08/31/2020 for a total of($3,113.88). There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024-2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Rpt_August 2020
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
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C.15
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: n/a
Additional Details: No
N/A
REVIEWED BY:
Cary Knight Completed 08/31/2020 4:07 PM
Joseph DiNovo Completed 09/01/2020 9:25 AM
Purchasing Completed 09/01/2020 10:11 AM
Maria Slavik Completed 09/01/2020 10:16 AM
Budget and Finance Completed 09/01/2020 1:16 PM
Liz Yongue Completed 09/01/2020 1:57 PM
Board of County Commissioners Pending 09/16/2020 9:00 AM
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C.15.a
O ROE OU GI E G/ PROJECT MANAGEmENT
CONTRACT CHANGE
PROJECT TITLE: CHANGE ORDER NO: #1
Long Key Transfer Station Now Canopy INITIATION DATE: 7/17/2020
CONTRACT DATE: January 22, 2020
TO CONTRACTOR:
Sea Tech of the Florida Keys Inc,
PO. ,Box 420529 CD
N
Summerland Key; FL, 33042
The Contract is changed as follows.:
The original (Contract Sum) Guaranteed Maximum Price) ...........................................$27,735.00
Net change by previously authorized Change Orders... ....... .................. .......... 0.00
The (Contract Sum) Guaranteed Maximum Price) prior to this Change order was . ....,..... 27,735.00
The (Contract Sum) (Guaranteed Maximum Price)will be(increased) (decreased) (unchanged) by this
Change Order ... ..,.... $ 400.00
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is .......$ 28,135.00
The Contract Time will be (increased) (decreased) (unchanged) by............. ................... 0 m
The date of Substantial Completion as of the date of this Change Order is................ July 30, 2020
Detailed description of change order and justification:
Original Scope of Work only included installation of gutters on the canopy. Monroe County now desires to have gutters placed along the entire office building in lieu of the gutter at the canopy.
0
Chancre order is 1.4 % of original contract price `✓
N
Not valid until signed by Owner Architect If applLcablejand Contractor
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ARCHITECT: N/A
N/A Date
CONTRACTOR: 6
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Sea T h 6f the Florida Keys Date
DIRECTOR PROJECT MANAGEMENT 7/31/2020
Cary Knia0t, Direct& Date
Project Management
Digtallysgn,d by KevnG W'Ison PE
DN cn KevnG Wil—P E o=Monroe County FL(the Florida
3 y w Ison kev n@mon,.i,o my fl.gov,-US ¢°
COUNTY/ASSISTANT ADMINISTRATOR. Date 2020 08 03 16 0]58 04o0
Roman Gastesi Date
Kevin Wilson
Christine Hurley
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C.15.a
Change Order Attachment per Ordinance No. 04-19 9
• Change Order was not included in the original contract specifications. Yes R. No 0
If Yes, explanation: Original Scope of Work only included installation of 20'6" of gutters on the
canopy. Grange Order is for installation of a total of 43'of gutters on the office building.
• Change Order was included in the original specifications. Yes El No E
If Yes, explanation of increase in price:
0
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• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes El No U 0
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If Yes, explanation as to why it is not subject for a calling for bids:
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• Project architect approves the change order. Yes n No M
0
If no, explanation of why: No architect on file.
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• Change Order is correcting an error or omission in design document. Yes [-]No
Should a claim under the applicable professional liability policy be made? Yes EJ No N
Explain:
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C.15.a
OFTHF FLORIDAKFYS
DESIGN BUILD CONTRACTORS
Jtrly 15, 2020
Monroe County Public Works & Engineering
Project Management Department
Office. (305)295-4338
Cell: (305)395-8283
N
CD
Attn: Steven Sanders, Contract Manager y
Ike: bong Key Transfer Station Canopy
0
Subject: Change Order 401 —Add glitters
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We hereby propose to furnish materials, ecfuiprnent and perform the labor necessary to install a gutter and m
downspout for tits; full length (43'0")of the office building in lieu of'installing the 20'6"at the canopy.
All material is guarantec;d to be as specified and the above work to be performed in accordance w itla tits _
manufacturer's specifications and cornpleted in a substantial workmanlike manner for the; surn of:
0
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Four Hundred and 00/100 Dollars...............................................$400.00
N
CD
Payment in full upon completion. i
Any alteration or deviation from above Specifications involving extra costs will be executed only upon written
orders and Neill become an extra charge over and above the estimate. All agreements contingent upon strikes"
accidents,or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above
work, Workers Compensation and General Liability insurance on above wart:will be taken out by SEA TECH, 0
INc:`. Note - This proposal may be withdrawn by us if not accepted within 30 slays. m
ACCEPTANCE OF 1'1LOPOS.AL
The above prices,specifications and conditions are satisfactory and:are hereby accepted. You are authorized to do �
the Nvork specified. Payment will be rnade as outlined above.
Signature Date
Page 1 of 1
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C.15.a
O GMANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: 1
Big Pinee i Park Phase Ill Repairs INITIATION DATE: 08/0612020
DATE:CONTRACT 5/2012020
TO CONTRACTOR:
Pedro Falcon Contractors, Inc. N
31160 Avenue C
Big Pine Key, Florida 33043
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) ...........................................$ 3 ,760.00
0
Net change by previously authorized Change Orders................................................... 0.00 0.
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was ............ 34 ,760.00
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased) (unchanged) by this m
Change Order .............$ (3,513.88)
The new(Contract Sum) (Guaranteed Maximum Price) including this Change Order is ......$ 341,264.12 m
The Contract Time will be(increased) (decreased) (unchanged) by................................. 0 Days
The date of Substantial Completion as of the date of this Change Order is........................01/18/2021
Detailed description of change order and justification:
Delete "Reset ten (10)EA of press box shatter resistant glass windows"from Scope of Work.
Damaged items to be completed by a different contractor under a previously in place contract with the 2
Facilities Department. This work item should not have been included in the original scope of work.
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Chan e order is-1.02 q of original contract price
Not valid until signed by 03uner.Architect(if app icabie) and Contractor i
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ARCHITECT: N/A m
/A Date
CONTRACTOR: 0 Zate `,
Pedro Falcon Contractors Date
Digitally signed by Cary Knight
Cary Knight
020.08.12 16:49:30
DIRECTOR PROJECT MANAGEMENT
Cary Knight, Director Date
Project Management
COUNTY/ASSISTANT ADMINISTRATOR:
Roman Gastesi Date
Kevin Wilson
Christine Hurley
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C.15.a
OrdinanceChange Order Aftachment per
Change Order was not included in the original contract specifications. Yes ❑ No
If Yes, explanation:
cv
Change Order was included in the original specifications. Yes M No ❑
If Yes, explanation of increase in price:
0
There is a price decrease to this contract due to a change to the scope of work. The work item will be
completed by a window contractor and managed by the Monroe County Facilities Department under
another contract.
m
• Change Order exceeds$50,000 or 5% of contract price (whichever is greater). Yes❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
0
• Project architect approves the change order. Yes o ® W
If no, explanation of why: Not applicable, no architect was needed for the project.
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•
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Change Order is correcting an error or omission in design document. Yes o
i
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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