Item C19 C.19
i�`
County of Monroe
�y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers,District 3
�1 `_ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys ��` �)-.�ff`� � Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
September 16, 2020
Agenda Item Number: C.19
Agenda Item Summary #7320
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
No
AGENDA ITEM WORDING: Approval of Professional Service Order 46 with THC, Inc. for the
Preparation of Final Bid Documents and Bid Process for Key West By the Sea, Building A (Part 2,
30 units), Construction Management and Administration of the Key West International Airport
Noise Insulation Program Construction Project at the Key West By the Sea, Building A (Part 1, 28
units) in the amount of$1,612,078.90. All project cost to be funded with FAA Grant# 37-61 (100%).
The total number of units may change if homeowners decide to opt out of the program.
ITEM BACKGROUND: Professional Service Order 46 with THC, Inc. in the amount of
$1,612,078.90 is for PSO 6A, Preparation of Final Bid Documents and Bid Process for Key West By
the Sea(KWBTS) Building A Part 2, consisting of 30 units, and PSO 613, Construction Management
& Administration for KWBTS Building A Part 1, consisting of 28 units.
The objective of this project is to reduce interior noise levels generated by exterior aircraft
operations for neighboring residents whose homes qualify for the FAA-approved Noise Insulation
Program. Qualification is based on the FAA-approved 14 CFR Part 150 Noise Compatibility
Program and associated Noise Exposure Maps, and pursuant to AIP Handbook Appendix R and
other related federal requirements.
PREVIOUS RELEVANT BOCC ACTION: Approval of lst Amendment to Master Agreement
with THC on June 17, 2020.
September 16, 2020 Agenda concurrent requests:
1. Ratification and approval ofFAA Grant 12-0037-061-2020
2. Award of bid/contract to bidder DEC Contracting Group, Inc.
3. Approval ofAvigation Easements and Property Owner Noise Insulation Agreements
4. Approval of Iacobs Project Management Co. 's Task Order No.12/15-75 for Airport Noise
Program Coordinator Services PSO #75
CONTRACT/AGREEMENT CHANGES:
New PSO
Packet Pg.801
C.19
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
NIP - THC PSO 6 KWBTS Bldg A
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: 600 days after execution
Total Dollar Value of Contract: $1,612,078.90
Total Cost to County: -0-
Current Year Portion: same
Budgeted: Yes
Source of Funds: FAA Grant437-61 (100%).
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: Yes,provided under Master Agreement
Additional Details:
No
REVIEWED BY:
Beth Leto Completed 09/01/2020 1:42 PM
Richard Strickland Completed 09/01/2020 1:52 PM
Pedro Mercado Completed 09/01/2020 2:05 PM
Purchasing Completed 09/01/2020 2:21 PM
Budget and Finance Completed 09/01/2020 2:45 PM
Maria Slavik Completed 09/01/2020 3:56 PM
Liz Yongue Completed 09/01/2020 6:26 PM
Board of County Commissioners Pending 09/16/2020 9:00 AM
Packet Pg.802
C.19.a
PURCHASE/SERVICE ORDER
FOR
MONROE COUNTY
To: THC.. Inc. —� Purchase Service Order No. 6
Re: PSO Agreement, Dated 8-26-2020
CL
Project Name: Implementation of Noise Insulation Program IP)
FY 2020-211—PSO 6A Bid Process (KWBTS BuildinA—Part 2® 30 Unitslca
PSO 613—Construction Management& Administration (KWBTS Building A—Part 16 28 Units) ca
Description of Services:
CL
(See attached Scope of Services)
Days to Complete 600- Lump Sum Fee 1�611078.90
Payment for Services shall be in their entirety as per PSO.
ca
ca
Prepared by: Recommended by:
CL
Joe A. 1, President
Date: 8-26- 020 Date: 08-27-2020
Accepted by: Approved by: Monroe County Board of
County Commissioners
Joe A. fa , President layorarman
Date: 8-26-2020 Date:
SEAL
E C A r nNE ATTEST: KEVIN MADOK, CLERK
�.� < �! c
PM
011
d,r.
AS s STA J.
ATTORNEY By Packet,Pg. $03
Date. 8/27/20 -- Deputy Clerk
0
of co
r
U a'
m
U -'
m
a
Z
0
F-
li
Z CO
%ft.i Z
E 2
m 0 CD O O O O O o O O O O O o O O O O O O o
L. N CD CD CD CD CDN I- CD CD CD O � 0) CD O O O O C)
O LO 0 0 0 m (n I- O O O O - (n M O LO 0 0 0 co
O J CN O N1 0 0 O J O) (O O) LO I- f0 CO J CO 'IT O I- O I,-
O Z Q - Qv_ (� (ov_ Oo� 0 cf? G c�? ro
L O M 00 N O 00 O N O I- = 00 (O (O C) 0 0 0 (O Cf' O N
/� W CO p r- (O M 613 613 O (n p (O O O N o O N 'IT O M
li M 613 613 ER Lo (O ER a O O N N ER (O
ER E9 ER ER ER ER ER ER 613
W 4A�
p C� H 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Q N 0 0 0 0 0 0 0 N 0 0 0 0 0 0 N 0 0 0 0 0 0 0
Q � 00000 co m a� 000000 co a� 00000 (o
m Z ��1� co(O (A LO LO LO UR UR (O (O (� M Cf' O Lo m O N Cf' O Lo O m ER (O
Q V O 2 (O O O N p O M (O N (O L( = N
CO O 'IT 'IT (n O N (O 00 (O M 00 r- O (O 'IT
�/� Q X (O 613 613 ER a0 X r- N ; LO Uf 00 X ,P N N (O 613 (O
= W O O O O O O CD O O O O O O O O O O O O O O
N O O O O O N -- CD CD CD O r- 0) O O O O O 0)
0 0 LO 0 0 0 L I- O O O O r r O O O O N
U LL O LO 0 0) 0 0 "T LL (O N 0) O 0) (O QJ (.0 I- O) 0 0 0
N (O M Lf O V O O 00 O) LL O O N 00 O) L 00
Q M M I- 00 00 O O 00 00 I- O) (O N N O) LO I- O r-
'O O (O N ER ER N M M O M N 'IT O �f' N 'IT
Z H H a_ a_ 6q
It Z J
HV) V) V)
_ CO CO CO
y� co O C C C
O CL U U U
li _
N vOi � m N V)i 0 Co C) C m
L -O to to - m uNi O
m m m
A O H H -) 0 J LL H � � � CD J H � � � CD J LL H
CL
0
/I^ W
W 1
Q
'O
v/
a
CD
of co
r e
w° a<
X�
y^J,
W
4
tC
J` LL
w -
3W
%y wC
w c Q
O O
K d n
J a
F 2�
g O
F It
r t
K
a
z
L
w
W o
a = 2 ZU W.
0 3
p Sam
++ N O
F
�W uWj
t m w m
Np R wo
N m Q zo zo
O O �
IL
w
O p m
O.r Z.a`
Q Yq o 0
iC g
IC U
L
-
c0
Z°
m W m 03
O m� 3
W w a
2 O Q
K Z
O
Z m
-
-
-
m
lz
2 Y V 2 Z Z _ > O
W eO
.- O ry Q d g m n O Wn _ y 2°vi
° Y �°Y J h Y O - Y Y 2
U d O O d VI a d VI K
LL
m - rc mt`w
o n��. u > ..oLL �. 3 u m Q �.�. �.ou a
o m
15
��o o r �° a Nm ° F o' m
=o ,� °�o z o _ o 0 o rcz�
Y u$y m Y==m Ym�am Y aoc m Ym_m Y8m _ m OW a�
�a� o av�o a o z F5 0 Ko
n�o H �o°H �nz°�H H �n¢H �-z H Wr
0
r co
U a
m '
ac
m
w -
3w
X
W y
W c_
0 O c
K 4
U u
J Q
F 2�
p
go
e0
a N.
z_
v
a
0 Q
o
a c -
a' gw a
O
F m �m°
in 0 m 5 W e
m Y wgm
y -.n 2 o 0
'a oO U
Z N ¢FQ
O LL
O N 0
0. w
Z_
aQ � za
R � Q
G y W a a a
C W a�
Q
Q R Ti'o LLU I� L
-itt o
co 'y r v c
3 u
Z 01 `w E E u 4 $
O O O vxi y a E 'O
1 U -
O w U> O m
mW a8` EU a c p Z w
a Ti y 3 N a o_a-
�
N U a s a Q Z o
c_ Z m
a —a¢ G.�t N mK o p Ti y i s o m m E
t-`m FKa v r a O c`
Zc€i j a o N= a LL °
E �" � c oao z Z. aaA
U p U v w a a r o N c LL y-
E i y_ t> W 1'c a y a U ? F U w m
L O °n Fm-�oK m cU z O -
f o b W U Z "R" F(9= �3 U g> Q " W e W°
z ti c z ti >a
U rn $ m w Q - O atUaYN-s��O oo°mNfrcF� waaYN sa2a3a f"U/m'wl NfrcF�m rcLLV4aUYN oi"oCow'>
cIyrcF�Np O
u r
Nm U Z Q N .- FH- c N Noa N " z 0 af a F OV w O r0 W o - LL LL NO omrcOLLo LL wrc oLLm o o
yF 12Qo UyR m c m ONFR Oy 8 F 1 O 1 ¢ N J W'KO�woQ°
pF
0
of co
r
U a'
0
N m 1 N 4
r 'I�
o
0 0 0 o
0 0
1110,
0\11 0 0 > ow
u w
N o
o m
U
o: Gi c o
m m n o o o
u o�
� � w N rn Nlmmmmmk�l
v
almommomm
111101,
�1
d a` rn N
o V \ N
0 ': N N Am �. tD
CL m o O N n \ N
w O \ w M
0 Q
G c '\ O O Q
Or N N K W O
N g ow H
d W 14x
\
t/1 N R �w �
0 V V t =oa OEM a oW co
Z Z D d ? LL a c ° wm 0_
o.N o °�_ a Q a N
o �
0 = dtm
am �3 a 'cE a nti rm F
Q N D C
Q Q o Qe aoa 8o a,
_ m o
w
r_ O a a o o a o u
0 N mCL
y a `m mrc n o a
0 5
ado ? gr ,zIc ¢
N �3o
� c m
oa'a a aE t`�E m kU a m
� Byrn �� la'_a I3Nu a as =' a
o a w b 3 m °° U¢
S a m c
w cao = o z z
� Ea o a op :� Oo,"� r EE
w � m ao m �.�� r °
a aU ' LLn a mt ua „ rn ==p h a °W o a 2 E y N g 'o o g
N
=Qc Za a aka a c°� _ as
os arc a o
E 1 0 c
o 0 0- ¢ tl1
m LL
m` _ c
rUag a`o° o N° o yc
oo LLO¢ � W
o10
2 J
o 0 ❑.a c a �.� O t IY N
e - LL u e� o
°°ate o w o. `� meo a 0
o aX w
W R Q W a a m N }O c
IN
O '='o m f" w m ?r yaj.' ¢h O.O °tea`m FQ^ Q'a Er
ao3 C W C C. LL;cL =C O¢ E m ao C_ a C z�maC ¢
6. NUo LL a °o a'.°c LL Z cao W m oLL LL. oo O, LL.
c° - '. w o a
rn m o r rn E r rn'.o.,°, r rn c o o r rn r rn 8 r W U u r
M a`3a` o ra�o° r<a`w3° r�o°Ma`o raa`Q° r��°r � a
c
of co
r
U a'
m
U -'
m
a
NINE I
MOME,
ISM
rn o c u) ov 0Noci\ oo o o .o 0\ o No mm
OvO O OO 0 `n O O om.momillo\o coo o 0 0 0 0 0 0 0 0 0 0 0 0 0ml
molm
MO.N O N O O N N N O N N N O N N N O N O
fA Vj� fA Vj Vj \ fA Vj fA� : fA EA fA� fA EA fA� fA�
milml
3 3 3
LL LL
h LL 11
LLll LL LL LL LL LL
a \ o o
Z \ o o o h o \ o 0 0 0 0 0 0 0 0 0 0 0 0 0
ono ln � o co 6 co ln0 00 lno ln �
O N� N O N N O N N O N O O�
� fA Vj fA� fA Vj fA� fA Vj fA
Q
ml
x mill mol
x \ K x KMER
IC K K IC
t0 a- � t0 V \ tO N tO N t0 N t0 N t0 NNN t0 N t0
f f f f f f f f f
a
o 0 0 0 0 0 o 0sm
0 0 0 0 0 0 0 0 0 0 0 0
Q COLU
N imlo 0 0 o 0 0 0 0 0 0
CO
�m WCDa.
mill\ w w w w w w w w w10
ml Q M Q Q M Q Q
O O
CO
W G' O O 00 O O 00 c 00 c 00 c 00 c 00 c 00 c 00 c 00
o 0 0 0 o 0 0 0 0 0 0
t/1
mill m
W a N of
.Q
0
Z Q Q v v Z v v v v v v v o o c c o o
Q \O a a a a a a a N O
�_ a a � a a a a a a
1100
l m o 0 0 0 0 0 K o 0 0 0 0 0 0 0 0 0 0 0 0 o Q
Q Cl) O Omill O O \a V N V N er W er W er W er W er W 01
Q Q V Im Vj Vj Vj Vj \ fA fA fA Vj fA Vj fA Vj fA Vj fA Vj Q Q
r F—
CO
W O .�- O .�- \Q. O M O M O N O N O N O N O N r W
a Y x xQ x x x x x x x ^ z
L woll
IL 10
d W goo \� o0 00 00 00 00 00 00 a
g g Oi» ml
iq r W
m m m rn m rn m rn m rn m rn m rn m rn o
CO»- �O»- �, <n e» <n e» <n e» -- -- -- --
n
d O M O Q
o
mill
t0 t0 \ t0 t0 t0 t0 t0 t0 t0 a 'O M
W Q N illQ N \Q. Q .- Q .- W Q .- Q .- Q .- O
O M
W w Lu ¢
Y Z, o o \pa' rn p rn rn �; m = E m a
cLU
d m
bYf..,:\Ga. �Z Qo ¢�(n ¢NN �—z '¢O H\\NYQ:\�'aa �❑oa f «¢NN c❑>Ual fQ/l: uma 0 «.a�N° O—
MMEN
u.ma �mma «.a�N° -moao fioCn ammoca f omC ¢:momoO f¢`.ocmoO.
�o Vw, z v t �w rn a
. aE E
W ao o c ' o > o
c
aaE
o E of N laOi o CN O O a a 0 r a
M n U of of oc0aaU-
2droonmcS
-
m(�¢0D
:..
c
of co
r
U a'
m
o o o O o o o o O o: o o. o o' J4
mo o V
N N O O: m
m�
r ^. O O V V OD OJ
0 M iR fA iR EA iR fA W fA iR fA !R
H
O O O O 0 0 \
M W SR c° W M OM- W c°c \
\......
\......
\:..:.
m Ml
o \......
N
\.....
\.....:.
O \......
O O O O O O O. O O O O O O \
O O O O O O O O O O O O O O O \
N N N N N O O N N
N. \.....
a
o0
o
U ro
z � \.
ro
o
> o
\.
Z .....
O
L Q
d o o o o O O: o 0 0 0. o 0 0 0 \ a s J
O F— Y N O N O N cMo M M �(f cM° O O ~_ N
O M W K W
N O O 2 F
of _
Z \ a ao
m \.... 2
a
a
Z �
to m v R \ �
W \ m
U
t
U
O \ �
Z m CLo
Z ..w
Li
MEMEM
CL
2 Q a
Q 7 0 5 m LL m o m
Z CO o a >� :m '.cam m
o oU :R oo `oo K !cm
2 0 a m
ca
m c'.o n, U 'm S m
Lz a a ..y
.a+ o °'•O
cl
co
N m URm U mmU K 'coo oIME, E
U m m e
N O m o g m O m e U 'o m
d oaN :� u� o o ��5 o z
G o c 'm
U G N m l o > m m o c'am n
N N G Q f0-. J. >,
f' 0 �0 nm ma'J � o -°'cmo Jc O N E �
00 c a c l a c m o a n c¢ z m R O o�
-o y h m o c a m o U
m o
a U G co
G N: o
>,o N..°' °' m o Z:m U _''o'o U pp.: 'o m
s m U u G Z
Z.o U
c E Ka omU Na U 0; a
m m mF.:.'m c � o m a c w m ° 0. m ro
q O'
R =u, z..r-'c'co m W..m c 3 n a
c `° 0.o f W. O c U h C. s o
6 m 0 N g m U m R V U° O o m r c m a 0
w m c a:R o m o c F¢ >,
o
j F 'co U
�-: w o m ZI m o F.U, c �:m o E a O LL w O o
w U O: aEi U Z o E z U 'z N'c E
o
Z: 9..: o Q:aci¢ Z m
Z Cl): F- 3 m O.'.m m U pp.m O V U U�-Q � c O F- Z..
�'.. m� o >>'.O O'.R c_ o a 5 m �o o� Z g U o �I o n m W.
O:asi-Q v p..j i Z n O a iO 7 °'A
U c "1 C.m U Y a u > Y I- ¢ Y V. m c Y V o Y a o w.
''. a� q 0....o o q o-o._. E 4 W'.o G 4 > m 0 a QI h' G Q u)U Q U S m Z
O. 'c F. f J U O c O F m U F
Fx R o R' 0. U U C. N ro > a:?E o U C: O._. w O�'w a n? C:
a oU� O o..zUO V.o O: 4I-�._. O O:'mm � oSO: � o O �?°fO. 2: O:
o n> LL F4. l4. R g O l4 LLA' m
A N J 1- O U
a�
m o m c 0 m.c c 0 m. s c Y �-.. -x T > 0
Imo- R D F:UO O F:K inU`o �: Fa-:KR F:ROinR�: la-OS la-R Z.. -Q 0...
of CO
r
O \N FF `tFF O FF a.
> N NF O
LO
LO
Lo
imom
R>
O O a.
d
O O O O O Omllol"'
EA Efl EALO 6 INEEM
EA Efl EA
mol
LL LL LL LL
a N 00 00 00 00
w O
It 0 co
Lo
L X \ F N F N F N F N
Ell
� W
O Z mill
\.. ... p o O O O o O O
a O \ "It 0o 0 o O
� � � � � C',
m N a a co
04
0 mollEll
N 2 1-11 \ o0 00 00 00
Q \
O C.
rn o CD
.N ' F'
O U Z
Z Z W n- E E E e
— d d d
�+-+ U W Q 0 M O M I�1\1110 15 1-Ell
L L L L
0 (� cm a a a a
O' Z
L Q 0000000000 O' o
�., 000 i\\\sommi \\\ii\l\\\
o00000o O O
O O p O p O O O O O O O O O C 0 0 C'
° 0 0 0 0 0 0 0 0 0 0 p O O
•++ O O O O O p O p V O O oc co m �?' �- N O W O O p 0 0 O
Z O O O O O �} O �} V' ao O N O O O m C C p'
't W eF W eF eF illom ++ Efl N Efl Efl Efl Efl Efl Efl N _ m _ Zo-
o Q1
EA EA EA Efl EA N N 0 Uj � N EA EA EA
O F— 00
Lei. U 1 p N N fn Im
(0 O N O O O O O Nmml
O
mmill
mill
Z W V Z Z aL� QsssssYs J ~
00 0o W
O o 0 0 o O o 0 0 o g c c c c c o c 0-0 c
Z c o c o f=' c o c o W o 0 0 0 0 3 o Q W
U W F-' c E E E E E E
AF+ d o0 0o U 00 0o O F
mrn mrn mrn mrn g U) c
U) x Z' u) e» u> e» u> e» u> e» oOOOOOOO mINI o Z
W W W 0... Z p O OCY) OCY) VO' M N U ~ W
W Z g � ov`fl`fl:�`�`flow a� d
O moll
p �' 0, Z Low mc a� W X
cn d y y U m m O + - a� 0 d W
d a w','I ° - ° - �, - L - vo � � � � 5 � � LL
cz aa)im m
" a a a a � � O oaQ ° g oo O
mill mH, Q E a) O
ll
O' 0 c c Q aYi o 'c 6 o fn
V O E o E °° o ~ W�� d
o �
.mmll I Nimmm 0 C) o 2i F- -E F13 cD 0- 0)
a" g C: InnULU
\ g G ZO a� o rnd
'� U W w 0 -0 0rn
N L M\ E
111110
.2 ill
co avi0 NO coOdU yU
0 a ` z v�\OL N aN 0c 0 o
00
d cc 2-ns Co.
g
oi' co
c
V \yo\ \\yo\ .
:\~N \0 V yJ
\�� J4
11" \ MMI
U
\ \ ml
a
o
o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 \ \ \
U o 0 0 0. o 0 0 0 0 o n o 0 0 0 0 o O. o 0 0 0
o. O. \ \o o o 0
0 0 0 0 0
....... ....... \ \��
\a EA \fA EA Vj
EA�EA� �EA EA EA EA EA� EA EA EA EA EA W
:\
10
\ \r \YO
ooBo ------- 00000.. � '\a' a
•- �coo a n n o
Q
Z
o \ \E \E IN
11101
\o \o 0
a
\o 0
N \V W
-, r \ \�Vj \fA Vj
N � M
IS
W N O o o o. ....... '.......
o. o 0 0 0 0 o \_
N O .0 0 0 0 0 0 0 0 0
n O �o�� gSSSSS ������� `° N
� M N- N--- ---- O -M�-N�-N t.
00-
0 0
o j \` o0 0
VI Q N O N R M
L tO M M A. V N N N N :N W W uj O t0 fA
Q 0) m Q \ \qk \qk EA
O n m a \ as
Y Mx
°m z 0
'C \ \ \ : ':. w
c p \ z a C9
\ Z
o
a o 0
za = r a w Z
Z O. c' a U�m c aci m W O\
n U¢ c y Q\
O O:O ,' a m o a 6 m a ll,O:\
f0 'E A T. <3 m c, m c U O �m imil
0. J.� 3 U o'er nn m EL Q\
N O 3 O 3 p y\ \ .n\
U o 0 00 o f
u m U a o U
c M. m- 3 c �.�
F.m._.'c mn0 aciLL mca
U.� E m c U\ O.
Q o E w o W n KO U E o Qi
uw
G.�o G\ \w u)
K a:\°' m \mom\ZH mZ.
am G' Roc > W'.mU ioa C\ W
Q Q.0 N c`'m pQ � � p'O N a�Q w\ate Ca 0'
W W.
?. c`� N� cl-' \ �.
\
O INC:\a ° d\m\ .cn cn .
t J N\ O\ J J
V'.
d N an d m\�¢��a E�'.
of
r
U \ co
%\Jol
Otm
O o (L
IN
MMI
O '\
0 C
O Y 000: \000 O°
O O O 0 0 0 0 0 0 0 0 0�oco . O
F� (°O
00 00 0 O O 0 '0000. 'oo°0000000� \ ���� rim
:
n. m O 00°O o0
O N V O 0 0 O N
mml
O �Q/ O :O O O O O O O O O 00006
MRmIm
. \ \N N
L LL O cc 0 O. 0 0°0 0 0 0 0 0 0 \ \Q I�V 0<O
++ ~
a.
0 EL
Ex
W r � \ \ FF3 F3 tVfl N
F3
IN
mlN
LU
Z O Z d o 0000 00�0000���
}1 Q Q O Coco
Z C O O 0 V m V O N 0 0 0 O V G \ \_ =M
O 1 GZ FF3 FF3j
ON MR,
IN
C C
w! \ \N N G
O F� M N �°N c0j V'N°V N 10. \ \O O
oo �
O \ N\ o O
to cn
a N° 5LU CL
OLU
O
za
zK Z
N
°o° Asam
W
o o n Oa.
\z j W
° sdi 42 01 N Z\ W
Z O ��.\
ui
NO m m (L \
QL) Lou
m ¢ U g g m m m w
o � Q
OI z E= Z.o 0, o m U a�'O O a O.I -W p.
W.g >> F.t m ° E.o 0 0 o W\« c y \«O W e W'
g h a
LU
cm c O�U- ° ?aaOm�IuL
Z
U U s W° U\a 0 UU N \
'.
J\
ZaU oM-' OJg n° cnm�J0
z z
ao\o a��Qm, oo � c\J v L°6 mo 1Q- \� \ Q �a d2¢:vvvvvvvv - - N-
:.
.
of CO
r immil\ \ tm
Ua.
F ~
U oll
\\ EoNA EcNAo EmOA iGO EcAo EA EoA EA �EA EA m mM.. \
fOVA EOVA ca
m\
r MoO \ \\
\ \ fO0VA EO0VA
ml
ml
p
O�00 ONN- O O O O O ...... O\ \_ �..,O
o...
0o O N :......
oll
��� -----� ------ �a a'
immoll
\oo 00
N \ \ \�N- �NN-
a
W \ IN ill
oll \E
INEM ;oo A.
0000000. \Dr OM
Vj O M ON- O ON- N- �. OM- ON- ON- ON- G \ \N N
L \Q Ul c \ \ \\oo o0
r W \ \ml
O
= LV W N \
VI L O R \ 0 0 0 0 0 O O O O O. O O O O O O. \ \ N N
O L \
L) \
2 2
l0 n Vj EA EA EA a- EA�'EA EA�'N
Z 06
i! L
Q O O •M Q \ M N M N N N W O 0 V N M \ \ A W Cl)
IS
~ a \
Y a 0 0 F
aW O
++ \ \ \ o W Z
_ � o
"Will! oa y ad
Mx
110
w 3 a m w w w O
Y U m 3 G a\
00 C: m m m c OU a\ \ \ Oo
5 a � � �\
G aIis 2 n;o m E m w .\ '.\ O
Z c_s a w
w Q' OO �m Q UQ c w Q\
-� m o c O a o ILG, G'\ \
O LL 3 O m C G N m 3 W LL.
O x
J c 3 a' Q Q m @ Q \ \
f0 U.o o ii1mi 'oo� � n o o a_ O UI\
6. m> 3 1 N\
Q o w.o o a nK m a E m Q\ o �\ FO-.
a a�� Op3o3 °' c� ro m o >o� a\cam O NUVR':\\\\\�caciU`0
W0. nm ' U aOW¢4J
~dm
moW
U wwaa
O\ a0\\
° 0 m\, p 0 W'....
N.'13110
. J
y i Q Q Y\y o Y\d \W. w
Q'.o 'm �O: Q'm m�m � 'oy O: Q'. 'm o m O: Q\: o Nc110 N:
F-.UHF=F-: 1-.RRSF-SRF-: Pcf-RU�RF=F-: 1-\�U la-:\�¢\
of CO
r
Ummm en 0 a
NoN
\O N OD F N
v
mlmlto
a
Oo
o o o. 00000000W. 0 cc 0 0
,. mma. N v NooN,
O O O N O 1° O O O O O O. No \O O O O p
N \ �F3� ��������O IN IN IN F3
Y
O O O O o
O O O O
O \ O o O. V(00 V O O O O N \ \ V
ONIEN
\ F3 F3 fA M M N M FF3 FF3 F3 F3 \ M Q
NN
mill
N
Z \ V M N M v \ \H OO
� F3 F3
E Z w
O Q o � 0000000N' w
L a.
M \ Ocoo O o. ry N O O O O�: \ \0 I`V 0
4.0
N \co
M wm IN O \ \O O O IN
O O
\ \Ofli ill
O�
_ z LLJ
y v Q a \ '\
O
Z hod Q Q gcoo00000000 Ov
'L vI (NO \ OOi OCOi T. OOi C4 V-7 ONi cO OOi ONi M \ \O O M ON
o
Q M C \ \ \N N \ O 0
CIO
10 H HCKi
\ OO Q
O � N °
O O mW a o 5a.
XLU
o
oh \ \ Z -j O
\ \ ° a U
o' c Oo m e W 06 w ca
O �� � ° U O� w Z
LU
a e °° \ a: o O
:W N� N� w �
Z �.o ° O m .� o 'Z �� �� z
ca o',� sa o w o\ '\ w
Z �= o° w .o m m � ti �- w w
W U f7
la
:
o a
om aO
UO�
O ZO .h m �O m E Op N U ga ~ "
a ww
tio Q WK zh
O ll
o�
o \aI-U N ZO\ wo N NO y �
'.....
p `pOw:. QO m� nxhh °K OOcU _ Q�� ° W W. Q
m \a \c 2 n Z
U U c.o m 3 U U U\ a G\a O g in
of \
co
IS
U N, 'mom \ \ate a
N N \ \r u
F \ \ 10,
\ �M
U
to
a
N N \ \-N
\ 110,
� aM
o
110,
1
\ \ \
Z m Q \
O
al fA o o S c I ml 1111
a. 16 No
N « o�
> U NO \
Nclmjao N ¢" '� M �m \ \=N
d Q N y ¢ \ \
L IN
Z 110
U w a So \ \oo
o wo
w u \ � \CL
\�
Q Co
-roamm Q101
\ \ a
O W ca
a N N o \ \a o o w rn rn V3
N a a z to
E a m MIN
0
a Q a x ION
u
4 n n
4 ❑
a a E
m \ Q
w ` ° o
10
ma-t U min U\a.� W W
IN 2
❑ �'" 4'm�'" LL W a W
IF
U �U
of CO
tm
r
OOO S o
\\\\
�pMr OOON ca
\ \OH Oc
\ EA EA EA WN- N- N- W
IN
1101
�.:..� o
`� � moow 0000 \
�<»<» v>v>v>w
IMMEN,
IMMEMIllix
mil imm
Ea � \aM ao
a \ I N
O \ \0 0 0 0mil
O O o o
00 \ �_O O COf• W W W t0. \ \H O H O
O O O O p
Z
O
\
_O Q N \0 M 0 O
O (n r N N NIN
a °a�0 O
O LLl Z r \ O O O O O \ \O O
O O O O
O O O O
}I LL Q g_ \ (OHO O(OHO t000 O O O�. 110,
,wV! \ NN- Vj NN- W Vj Vj Vj W
= J W
O Z \ V W W W N \ \ N O O
Z Q a"a
W Q10,te
H \ \
Q Z o0009...R
O p o 0 0 0 0 0 0 0.
0 0 0 0.0 0.0 0
Q (nO O \ l000 000 \oo oO V »w » »� » » » »sr
p o0 000 o N 4
O Lu z m
ml
0 0 0
= O Y \ \ \ S
o � Via.- a� A�����.��
N U � a
o
A (n
o �_ 2....... .W F
o 0 0 ow w O
C O M M EA V M N_
0,-
m z F
Y \ N '� W N
o Y <» m E m w a
U 4a 2 f m���LL�� rn W m
Y \\ h.. F. o'C K U E�•a O 0
N o N\ MINQ. Z Q ? E o_QISO
Om
F. mila c E
ZI W'' z o w as a- E��3 z m
x o w w O w z o�� o w10,
Z. \ .O F. Q N U U U W W
A] U. N Q W U\ Q C K
00 0. �m a amil
Z R Q K �\ H
O Q 0 Q
O m w N\y o O..y W 0
M. e aci V' Q\ m w Q N
c0 NFL.O Q m J.
4
N F m ma LLs Es �: LL:d�
4 Z.3 u c O..¢ ¢ O.
O °'s o 'L^ a d ZO.a W S F
0 w w
Q:\m 3 C °E' o F O q~ m'L
N. O p N.m m V)\a O Na N J x X.
O-.¢ m Y O Y �\m m p.m O. Q W. m O W
N d d N
m. in
o cE. �OOO� and � d W d ��.
Q. O Q\y N Q N QQ Z Z
Q ��w 000� a�
rYil: m'c F W o 0 o F W U. U
Q:'m O 111 111 O 4 :
HK¢U F3 F.R RR F EAU
of CO
U U a.
o 0 0 0
(6 V3 6009: a.
O
H
O O O O O Q;
O O
O CO N V O �O
N(Iq N 16
Z
cr
INNI
3
L mmill
oOD CO � N '
U
0
IN
IN
n.
0 CD 0000 p:
O 0 0 0 0 c
gO �O o C0 I
O GS G 62
moll
N Z0 `�
W cmo 0
U o
O N > o
'0 m o
N N V N o a
a N co
O u
° O
Cl) o n O
z
0 o CX ca
O w
f+ m a oiS w J
m 5 Z Lo
i Y w' � o .S
� , z � C
L m
�+ v)' o
w z � .3 ¢ w
m N U J
0
y c a E
(3)
cao a; h c
o
N 0 m a a
a
p l Q E
Ja
0
m'Qa � .coi
Oa o .� m o
h
¢ =' LL
X 3 N
CO
a.
O
O
Vj Vj fA \ Vj Vj
aM. Nv
Z Q c� ootti NE,
av
Q
IME
\c o c o
0
0 N o o
a co
o z O
O M O M
N M \2 2
N N U Z Z � roVfD LU
\
G> W
Q a o OoOo Ooo 00
otf o o \o oo coo
Z
im
Q. a O \ o o p
d o 0
Q Q ~ 7 � \v v 00000. ror° O
J CO O M N ro \Q Q : f9 f9 f9 M N
CCO
17
m Q
'm0 -mo Y Q Q J
00 �
Z
LU ME E IL
�_yy
W a O N N C W WJ
O ❑ a r J J
N N\ o f (n � m
}. T\ v3 m m m
Y �
a a\ � � �
Y m
Q a Q � cU 0
N\
W N J L L1
Iq : O C
m 2 j Z
LU
NO
Lu
m o
IL O a Z a O O O m J
Q m a 4\ N O.
a�0i W. W MM
I
E o
2: z
h �O a' a
G
N O Q r N\tf U O U LU W.
O. U - z. z.
a h h0 a\Qa u� a �' '
c m c
J J
YUQUa Y\v -U�o -y - V V..
c c w w
r.a O a U F U :
of CO
CU aCDc
CD 0 0; 4.
CD Lo
CD CD
LO � O` to
M CD to).
O
Z � �
U 0
(B
N
° o M' O
U �
a�
O �
o ° J U) F-
O � U � � � O
■— Lo o
_ En, L
`— 2 a Q
O o o C Z
y Cl) .M�. coN � ai O
LV cV X � .� F-
a � �� Z a
O N (0 Z
N V coca w
•— w .o co co w
O W a a a � z a F—
QMM U
W CL U o N x
_ °
(/� m a o a v°i
om
a 4. a , Z � .�
� °
O m
co a, z
cp
Cl) m
C)
o
H o
a Z aoiC aio
W (10 i a
♦� � v�
U 0 E a c °
pa°i Ucu
Q o U �
L
` Z i
/7 W •O � N Vj-�
J cu co
W
Q zz
a.
W
F-
N co
n + m U (0 Q42 :
M N .o) N LL
H 4 F
C.19.a
Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2020-21)
PSO 6 SCOPE OF WORK
PSO 6A
PREPARATION OF FINAL BID DOCUMENTS AND BID
PROCESS FOR KWBTS BUILDING A - PHASE 2
(30 UNITS)
CL
PSO 6B W
CONSTRUCTION MANAGEMENT & ADMINISTRATION
FOR KWBTS BUILDING A - PHASE 1
(28 UNITS)
CL
CL
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Pagel of 27
Packet Pg.820
C.19.a
Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2020-21)
CL
PSO 6 SCOPE OF WORK
INTRODUCTION
CL
CL
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 2 of 27
Packet Pg.821
C.19.a
Proiect Overview
Based on Key West International Airport's 2013 & 2018 Noise Exposure Maps (NEMs), the
properties within the DNL 65 decibel boundary have been grouped into three (3) phases for potential
eligibility in the Key West Noise Insulation Program (NIP):
PHASE 1
Key West by the Sea Condominiums (KWBTS) 206 units
Single Family Homes (DNL 70-75 dB) 4 units
PHASE 2
Single Family Homes (DNL 65-70) 73 units
Low Density Multi-Family Residential 15 units
Lime Grove House 1 unit
PHASE 3
Flagler Court Townhomes 26 units
Grace Lutheran Church and School 5 units
Parsonages 2 units
NOTE: It is anticipated that updated Noise Exposure Maps (NEMs) for 2021 and 2026 will be
generated in 2021, which may change the eligibility of the properties listed above. CL
Phase 1 NIP Implementation Plan and Completion Status
i
FY 2015-16 PSO 1 (Completed)
In the first year of the NIP Phase 1 implementation, the THC consultant team completed all primary !j�
eligibility tasks including-
- Property Surveys — KWBTS Buildings A, B, C and 4 SF homes
- Acoustical Test Plan - KWBTS Buildings A, B, C and 4 SF homes
- Eligibility Noise Testing - KWBTS Buildings A, B, C and 3 SF homes
- NIP Eligibility Determination - KWBTS Buildings A, B, C and 3 SF homes
In April 2016, because of eligibility noise testing, a total of two hundred nine (209) Phase 1 properties wo
were deeded eligible to participate in the Key West NIP including KWBTS Building A (65
condominium units), KWBTS Building B (65 condominium units), KWBTS Building C (76
condominium units), 2827 Venetian Drive, 2929 Venetian Drive, and 1717 Jamaica Drive. Due to
the funding level required to complete the design and construction process for all 209 eligible NIP rL
Phase 1 properties, it was decided to divide the NIP implementation into four (4) fiscal years 2016-
17, 2017-18, 2018-19, 2019-2020.
FY 2016-17 PSO 2 (Completed)
In the second year of the NIP Phase 1 implementation, the THC consultant team completed all
primary design development tasks and bid tasks including-
- Phase 2A - Design Surveys — KWBTS Buildings A, B, C, and 3 SF homes
- Phase 2A - Design Documents - KWBTS Buildings A, B, C, and 3 SF homes
- Phase 2A - Preparation of Final Bid Documents & Bid Process — KWBTS Building B and
3 SF homes
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 3 of 27
Packet Pg.822
C.19.a
FY 2017-18 PSO 3 (Completed)
In the third year of the NIP Phase 1 implementation, the THC consultant team completed the
following bid and construction tasks-
- Phase 3A - Preparation of Final Bid Documents & Bid Process — KWBTS "Pilot Project"
(Building B, Floors 1 & 2) and Two (2) SF homes
- Phase 3B - Construction Management of KWBTS "Pilot Project" and Two (2) SF Homes
(21 units)
- Phase 3A - Preparation of Final Bid Documents & Bid Process - KWBTS Building B Floors
3-6 (35 units)
FY 2018-19 PSO 4 (Completed)
In the fourth year of the NIP Phase 1 implementation, the THC consultant team completed the
following bid and construction tasks-
- Phase 4A - Preparation of Final Bid Documents & Bid Process - KWBTS Building C (76 Ch
units)
- Phase 4B - Construction Management of KWBTS B Floors 3-6 (34 units) U)
FY 2019-20 PSO 5 (Completed)
In the fifth year of the NIP Phase 1 implementation, the THC consultant team will complete the
following design, bid and construction tasks:
- Phase 5A - Preparation of Final Bid Documents & Bid Process — KWBTS Building A—
Phase 1 (28 units)
- Phase 5B - Construction Management— KWBTS Building C (66 units)
FY 2020-21 PSO 6 (Current Year)
In the sixth year of the NIP Phase 1 implementation, the THC consultant team will complete the W
following design and construction tasks-
- Phase 6A - Preparation of Final Bid Documents & Bid Process — KWBTS Building A—
Phase 2 (30 units)
- Phase 6B - Construction Management— KWBTS Building A— Part 1 (28 units)
FY 2021-22 PSO 7 (Future Year)
In the seventh year of the NIP Phase 1 implementation, the THC consultant team will complete the
following design and construction tasks: 0.
- Phase 7A — Preparation of Final Bid Documents & Bid Process — KWBTS Building A -
Phase 3 — (TBD units)
- Phase 7B - Construction Management— KWBTS Building A— Phase 2 (30 units)
FY 2022-23 PSO 8(Future Year)
In the eighth year of the NIP Phase 1 implementation, the THC consultant team will complete the
following design and construction tasks-
- Construction Management of KWBTS Building A— Phase 3
- KWBTS "Closeout" Phase Design
- KWBTS "Closeout" Phase Construction
- Phase 2 Startup - Property Survey— Phase 2 Properties
- Phase 2 Startup -Acoustical Test Plan and Eligibility Noise Testing for Phase 2 Properties
- Phase 2 Startup - Design Document Development - Phase 2 - Group 1
- Phase 2 Startup - Preparation of Final Bid Documents & Bid Process — Phase 2 Group 1
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 4 of 27
Packet Pg.823
C.19.a
NIP PSO Background Information
Uniqueness of Noise Insulation Program (NIP) Management Requirements
Given the specialization of the noise insulation program management process and budget
development, it is more difficult for an outside party to review annual noise insulation Professional
Services Authorization (PSO) budgets compared to a traditional airport airside / landside project. In
addition, there are a limited number of firms and individuals who possess the high level of NIP
program management experience that will be required for this Key West NIP PSO 6. Given the
unique project demands, THC has formed a team of senior staff individuals with a high level of NIP
experience.
Steve Vecchi, THC Project Manager 30 years NIP experience
Alan Hass, L&B Associate VP 30 years NIP experience
Richard Sun, Sun Group Principal Architect 22 years NIP experience
Eric Seavey, L&B Sr. Consultant 21 years NIP experience
Heather Faubert, THC Assistant Project Manager 21 years NIP experience U)
Dale Griffin, THC Construction Manager 15 years NIP experience
In addition, many of the NIP processes are much different than the processes used in typical airport
planning, design and environmental projects. Unlike a typical airside/landside project, a NIP involves
making extensive modifications to private property, requiring unique architectural design documents,
a high level of property owner interaction, and numerous legal documents and liability controls.
i
As shown above, the THC team consists of mostly senior staff with higher hourly rates. Over the
many years of NIP program management experience, THC has learned that it is better to have a
smaller team of highly experienced, senior staff than a large team of staff with limited NIP experience. W
This team composition strategy has resulted in a much higher program success throughout the U.S.
with less errors, design issues, contractor failures, and sponsor liability issues.
Property Owner Challenges
Most KWBTS property owners do not reside in Key West on a full-time basis, which will require much
more time for communicating and coordinating with property owners to prepare the final bid
documents. PSO 6 tasks will require the coordination of 58 individual condominium owners in
Building A for bid and construction phases, in addition to numerous tenants. Therefore, the property
owner tasks will be considerably more involved than a typical residential NIP. These tasks will include
all property owner communication (letters, emails, phone calls, conference calls), property owner
scheduling, individual meetings with property owners to finalize proposed acoustical modifications
and processing of required legal documents. Since many of the KWBTS condominium property
owners only live in Key West for a limited number of months, these tasks will require a much higher
number of consultant hours to accomplish.
Simultaneous Processes
During the PSO 6 budget year, there will be many independent tasks occurring simultaneously
between the PSO 6A and PSO 613:
There are six (6) primary PSO 6A tasks for KWBTS Building A — Phase 2 (30 Units) that will occur
simultaneously within a 12-month period (October, 2020 to September, 2021) to include: (1) Project
Management, (2) Review Proposed Acoustical Modifications with Property Owners, (3) Prepare
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 5 of 27
Packet Pg.824
C.19.a
Legal Documents, (4) Update Bid Documents, (5) Bid Process, and (6) Analysis & Modeling of Pre-
Construction Acoustical Testing Data.
There are seven (7) primary PSO 6B tasks for KWBTS Building A — Phase 1 that will occur
simultaneously within a 10-month period (September, 2020 to June, 2021) to include: (1) Project
Management, (2) Property Owner Pre-Construction Tasks, (3) Contractor Pre-Construction Tasks,
(4) Asbestos Pre-Construction Tasks (5) Daily Construction Management, (6) Post-Construction
Acoustical Testing, and (7) Construction Close-out.
KWBTS Building Complications
During construction of the NIP Building B Pilot Project, the NIP Management Team uncovered many
hidden building conditions that increased the degree of challenge to the design and construction
processes. The KWBTS buildings are concrete buildings with window and door rough openings that
are all different sizes and out of square. Given these existing conditions, a much greater level of ch
work is required to prepare all rough openings for the proper installation of the acoustic windows and
doors. The installation of the Ductless AC system and ERV unit is much more difficult than expected u)
due to interference with structural braces, plumbing pipes, non-compliant wiring and can lighting.
The Consultant anticipates continual challenges and building obstacles during the construction of
the 28 condominium units in Building A — Phase 1, in addition to new asbestos abatement tasks in
each condominiums which impact all window & door installations, PTAC removal, through-wall
drilling and the cutting of interior gypsum board (10 units).
Construction Management Staffing
The KWBTS Building A — Phase 1 construction will be performed for a total of 28 KWBTS
condominiums where all units will be completed within potentially a five (5) month calendar period.
The work in the 28 Building A — Phase 1 units will be scheduled after the award of the Building A - W
Phase 1 construction contract. Depending on the contractor's final approved construction schedule
up to five (5) condominium units will be opened by the contractor simultaneously and will need to be
managed simultaneously.
Although less units than the Building C construction, PSO 6B will represent an increase in
construction activity, contractor sequencing and construction management tasks due to new
required asbestos abatement tasks in all condominium units, given the presence of <1% asbestos
containing materials (ACM) in Building exterior stucco and some interior gypsum board joint
compound. To provide proper oversight and to ensure that all work is being performed in
conformance with NIP design documents, two (2) full time, on-site professional construction
management staff will be required consisting of a Construction Manager (CM) and Asbestos CL
Abatement Senior Supervisor.
Consultant Team Overview
The PSO 6 Scope of Services will require an array of tasks to be completed by THC and their sub-
consultants (the "Consultant"). The THC Director of Acoustical Services will act as the Project
Manager of the THC Consultant Team and will provide all daily project management responsibilities
throughout the 12-month period and will report directly to the Key West International Airport's Noise
Program Coordinator. The THC Project Manager will be supported by an Assistant Project Manager
from the THC Atlanta headquarters office. The Consultant Team is composed of the following
disciplines.
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 6 of 27
Packet Pg.825
C.19.a
• THC. Inc. -The Program Manager, THC, Inc. (THC)will provide overall program management
services and support to the Airport Noise Program Coordinator as necessary. THC will
provide database services and project scheduling, along with interaction with all participating
property owners and tenants. The Director of Acoustical Services ($256.39)will act as Project
Manager and will have overall responsibility for all daily project tasks and activities. THC will
also utilize the services of an Assistant Project Manager ($125.00) for both management and
administrative support from the Atlanta headquarters office. The Construction Manager
($135.00) will provide full-time construction management services on-site during the entire
Building A (Phase 1) 5-month construction period.
• The Sun Group, Inc. — The local Principal Architect, The Sun Group, Inc., will provide all
required architectural services for this project. The Sun Group, Inc. will be responsible for
developing all proposed acoustical modification documents for each property, reviewing draft
acoustical modification documents with each property owner, developing final construction Ch
drawings and acoustical modification documents for each property, preparing the bid
package, leading the pre-bid conference, attending all contractor outreach sessions and
workshops where necessary, tabulating the bids for construction services, and making the
final award recommendation to THC. The Sun Group, Inc. will utilize the services of the
Principal Architect ($200.00), Senior Architect ($150.00), and Architectural Drafter ($90.00). W
The Sun Group is based in Palm Beach County, FL.
• Jones & Conde, LLC - The local Principal Engineer, Jones & Conde, LLC, will provide all
required mechanical and electrical design support to the Sun Group, Inc. Jones & Conde, I
LLC will be responsible for developing the mechanical/electrical scope of work for each
property, assisting The Sun Group, Inc. by reviewing the draft acoustical modification
documents with each property owner, developing final mechanical/electrical construction .�
drawings and documents for each property, assisting The Sun Group, Inc. in the preparation
of the bid package, and attending the pre-bid conference. Jones & Conde, LLC will utilize the _
services of the Principal Engineer ($165), Senior Engineer ($135), and Engineering Drafter
($80). Jones & Conde is based in Palm Beach County, FL.
• Landrum & Brown, Inc. - The Acoustical Engineer, Landrum & Brown, Inc. (L&B) will provide
all required pre-modification noise analysis and will utilize an Associate Vice President ($250)
based in Asheville, NC; Senior Consultant ($200) based in Irvine, CA; and Senior Project
Administrator ($95).
• Gallagher Bassett Technical Services — The Environmental Consultant will provide all
services associated with the development of the Asbestos Work Procedures for each
condominium and NIP Volume 3 —Asbestos Abatement Specification. They will also provide
executive on-site observation on a full-time basis throughout the Building A — Phase 1
construction, to ensure the Contractor's asbestos handling methods and procedures in all
condominiums meet the satisfaction of OSHA and the Asbestos Scope of Work. GBTS will
utilize the services of the Principal ($195.00), Asbestos Abatement Project Manager ($165),
On-site Asbestos Abatement Manager($120), Administrative Assistant ($45). GBTS is based
in Tampa, FL.
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 7 of 27
Packet Pg.826
C.19.a
Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2020-21)
CL
PSO 6A SCOPE OF WORK
PREPARATION OF FINAL BID DOCUMENTS AND BID
PROCESS FOR KWBTS BUILDING A — Phase 2 0
(30 Units)
CL
CL
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 8 of 27
Packet Pg.827
C.19.a
The following sections will provide a detailed review of all required consultant tasks for the NIP PSO
6A — Preparation of Final Bid Documents and Bid Process for KWBTS Building A— Phase 2, which
include the following six (6) key tasks:
Task 1 Project Management
Task 2 Review Proposed Acoustical Modifications with Property Owners
Task 3 Prepare Legal Documents
Task 4 Update Bid Documents
Task 5 Bid Process
Task 6 Analysis & Modeling of Pre-Construction Acoustical Testing Data
Line Item Administrative Fee for PSO 6A Subconsultants
TASK 1 PROJECT MANAGEMENT
October 1, 2020— September 30, 2021
The Consultant (Project Manager, Assistant Project Manager) will perform the following general
project management tasks for PSO 6A during a twelve (12) month period, in coordination with the
Airport Noise Program Coordinator:
Set up Project
The Consultant will set up the project (Preparation of Final Bid Documents and Bid Process for _
KWBTS Building A— Phase 2) in the corporate financial system, as required by corporate policy to
manage the project.
Manage Sub-Consultants
The Consultant will be responsible for the daily management of all sub-consultants in their
completion of all project tasks related to Preparation of Final Bid Documents and Bid Process for
KWBTS Building A — Phase 2. This process includes all phone / conference call / email
communication and review of their task implementation plan and all document deliverables. The °.
Consultant will also be responsible for managing their budget expenditures and reviewing their
monthly invoices.
Participate in Weekly Coordination / Progress Conference Calls
The Consultant will participate in weekly coordination / progress telephone conference calls with
KWIA's Airport Noise Program Coordinator. The calls will be hosted by KWIA's Airport Noise
Program Coordinator, and the duration of each call will be approximately 60 minutes. The FAA ADO
will be invited to participate in these calls. KWIA's Airport Noise Program Coordinator will provide the
Consultant with the call-in number and conference code and will dial-in as the leader. The weekly
coordination/progress call will include topics related to both PSO 6A and PSO 6B. Hours for this task
are included in the PSO 6A budget.
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 9 of 27
Packet Pg.828
C.19.a
Attend KWIA Ad-Hoc Committee Meetings
The Consultant will attend KWIA Ad-Hoc Committee meetings, as directed by KWIA's Airport Noise
Program Coordinator, to present information on the status of both projects (Preparation of Final Bid
Documents and Bid Process for KWBTS Building A — Phase 2 and Construction of Building A —
Phase 1.) The Consultant will prepare a PowerPoint presentation for each meeting. The FAA ADO
will be invited to attend these meetings. The Ad-Hoc Committee typically meets four times per year
(e.g., December 2020, March, June, and October 2021). Hours and expenses for this task are
included in the PSO 6A budget. Due to the seven (7) KWBTS NIP Update Meetings that will be
budgeted and will overlap with the March and June Ad-Hoc Meetings, only hours and expenses will
be included for two (2) Ad-Hoc meetings in October and December in the PSO 6A budget.
Conduct KWBTS NIP Update Meetings
The Consultant will conduct seven (7) KWBTS NIP Update Meetings (January, February, March, Cf
April, May, June, September) for all KWBTS Property Owners to present information on the status ch
of the project. A 900 ft2 meeting room (enough to accommodate 45 chairs with rows of tables facing
the front of the room so each person has a space for writing) will be rented at the Sheraton Suites u)
Key West for each of the seven (7) meetings. Hours and expenses for this task are included in the
PSO 6A budget. The Consultant will prepare a PowerPoint presentation for each meeting.
Daily Communication with Property Owners and Others
The Consultant will be responsible for general communication requirements with NIP participating
owners City of Key West Monroe Count FAA product manufacturers and general
property Y Y Y, p
contractors related to Preparation of Final Bid Documents and Bid Process for KWBTS Building A—
Phase 2.
Manage Property Files
The Consultant will provide the management of all KWBTS participating property files for Building A
(62 units) including all letters, emails, phone calls, legal documents, proposed acoustical
modification documents and schedules.
Prepare Project Invoicing
The Consultant will prepare PSO 6A monthly invoices to Monroe County, as required to manage the
project (Preparation of Final Bid Documents and Bid Process for KWBTS Building A— Phase 2).
Develop 2021-22 Budget and Scope (PSO 7A)
The Consultant will develop the KWIA NIP 2021-22 Consultant budget and scope of work narrative
for PSO 7A (Preparation of Final Bid Documents and Bid Process — Building A — Phase 3). The
Consultant will coordinate and review all sub-consultant budgets and coordinate with the Airport
Noise Program Coordinator regarding the FAA pre-application and grant application processes.
Close Out Project
The Consultant will provide information / documentation to KWIA's Airport Noise Program
Coordinator as needed to facilitate close-out of the AIP grant. The Consultant will conduct
administrative tasks, as required by corporate policy to close out the project (Preparation of Final
Bid Documents and Bid Process — Building A— Phase 2).
Task 1 Reimbursable Expenses Notes:
Task 1 will occur over a twelve (12) month period. The Consultant will be required to include
all costs related to Task 1 Project Management, including costs for renting a meeting room
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 10 of 27
Packet Pg.829
C.19.a
for nine (9) NIP Update Meetings, supporting documents, certified mailings and letters. The
Consultant (Project Manager, Assistant Project Manager) will need to budget costs for nine
(9) trips for the following meetings: seven (7) NIP Update Meetings and two (2) Ad-Hoc
Committee Meetings. All trip costs need to include associated airfare, hotel, auto rental, per
diem, taxi, and fuel costs for each Consultant staff.
TASK 2 REVIEW PROPOSED ACOUSTICAL MODIFICATIONS WITH
PROPERTY OWNERS
In preparation for the bid of Building A — Phase 2 (30 units), the Consultant (Project Manager,
Assistant Project Manager, Principal Architect, Principal Engineer) will be required to complete the
individual 60-minute Review Meetings with each of the participating Building A Property Owners. In
this task, the Consultant will provide proposed NIP design documents to each of the 30 individual
property owners along with a written summary of the tasks that will be completed at each individual
Design Review Meeting. The Consultant will schedule 60-minute appointments for each of the 30
Property Owners and will provide an appointment reminder. At the scheduled Design Review
Meeting, the Consultant (Project Manager, Assistant Project Manager, Principal Architect, and
Principal Engineer) will provide a complete review of the proposed NIP design documents, make
revisions based on comments from Property Owners, make product selections and manage the
signing of all NIP legal documents. After the Review Meeting, the Consultant (Principal Architect,
CL
Principal Engineer) will make final revisions to the design documents based on comments received u
from the Property Owners during the meetings.
i
Task 2 Reimbursable Expenses Notes:
In Task 2, the Consultant will be required to include all costs related to Design Review Meeting >-
document production, duplication, and shipping. The Consultant (Project Manager, Assistant
Project Manager, Principal Architect, and Principal Engineer) will need to budget costs for one
(1) trip to conduct the Building A — Phase 2 Design Review Meetings. All trip costs need to
include airfare, hotel, auto rental, per diem, mileage, fuel and parking costs for each
Consultant staff. In addition, the Consultant will be required to include the cost of renting a
900 ft2 meeting room for three (3) days at the Sheraton Suites Key West for the Design Review
Meetings.
TASK 3 PREPARE LEGAL DOCUMENTS ca
In preparation for the bid of Building A — Phase 2 (30 units), the Consultant (Project Manager,
Assistant Project Manager) will prepare, distribute, collect, process, and file all required NIP legal
documents for 30 individual properties to include-
- Property Owner Agreement
- Avigation Easement
- Notice of Commencement
- Subordination of Mortgage
- EPA Lead Paint Acknowledgement
- Property Owner Verification of Completed Pre-Work
- Hard-Wired Smoke Alarm Installation Confirmation
- Designated Furniture Storage Space Sketch
- ERV and Ductless AC System Release
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 11 of 27
Packet Pg.830
C.19.a
Task 3 Reimbursable Expenses Notes:
In Task 3, the Consultant will be required to include all costs related to legal document
production, duplication, and shipping.
TASK 4 UPDATE BID DOCUMENTS
In preparation for the bid of Building A — Phase 2 (30 units), the Consultant (Project Manager,
Assistant Project Manager, Construction Manager, Principal Architect, Principal Engineer,
Environmental Consultant)will conduct the following tasks required to update the Building A— Phase
2 bid documents:
Conduct NIP Orientation for all Participating Building A— Part 2 Property Owners
The Consultant will prepare and schedule a NIP Orientation Presentation for all 30 participating
Building A— Phase 2 Property Owners, which will provide an overview of the proposed Building A— _
Phase 2 scope of work, required asbestos abatement work, property owner requirements, design
revisions and NIP policy revisions. The Consultant will prepare a PowerPoint presentation for this V-
meeting.
Update Bidding Documents (Project Manual Volume 1 of 5)
The Consultant will review and update the Bidding Documents developed for the KWBTS Building
A — Phase 2 project and incorporate changes based on the previous KWBTS bid and construction
experience (e.g., contractor minimum qualification requirements, Unit Prices, Special Provisions).
The Bidding Documents for KWBTS Building A will meet all FAA requirements and the requirements
of the local authorities and will contain all information necessary for the formal bid process, including
Bidding Requirements and Contract Forms. Volume 1 will be approximately 240 pages printed on >_
8'/2"x11" paper.
Update Technical Specifications (Project Manual Volume 2 of 5)
The Consultant will review and update the Technical Specifications developed for the Building A —
Phase 2 project and incorporate changes based on the previous KWBTS bid and construction
experience (e.g., contractor minimum requirements, contract time, construction scheduling, work
restrictions). Volume 2 will be approximately 190 pages printed on 8'/2"x11" paper.
Update Asbestos & Lead Based Paint Inspection Reports and Asbestos Remediation Specifications
for Building A — Phase 2 (Project Manual Volume 3 of 5)
Based on previous laboratory test results for the 30 participating Building A — Phase 2
condominiums, the Consultant will review and update the Asbestos & Lead Based Paint Inspection
Reports and Volume 3 -Asbestos Remediation and Lead Based Paint Specifications, which include
all ACM surfaces in the 30 Building A condominiums (<1% ACM in stucco and gypsum board joint
compound and 2-5% ACM in stucco). Volume 3 will be approximately 1,500 pages printed on
8'/2"x11" paper.
Revise Construction Drawings (Project Manual Volume 4 of 5)
Using the final Acoustical Modification Packages for the 30 participating KWBTS Building A— Phase
2 Units, the Consultant will prepare the Construction Drawings for the KWBTS Building A— Phase 2
Bid Package and develop a revised estimate of anticipate construction costs. Volume 4 will be
approximately 100 pages printed on 11"x17" paper.
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 12 of 27
Packet Pg.831
C.19.a
Update Typical Project Details and Site Information (Project Manual Volume 5 of 5)
The Consultant will review and update the Typical Project Details and Site Information developed for
the Building A — Phase 2 project and incorporate changes based on the previous KWBTS bid and
construction experience (e.g., construction staging requirements, construction safety plan,
construction phasing plan). Volume 5 will be approximately 120 pages printed on 8'/2"x11" paper.
Provide Draft Bid Documents to Monroe County Attorney
As soon as the Draft Bid Documents, Volumes 1 and 2, are finalized, they will be electronically
transmitted to the Monroe County Attorney for review and approval. All revisions required by the
County Attorney will be incorporated into the final Bid Documents.
Provide Electronic and Hard Copies of Bid Documents
As soon as the Bid Documents are finalized, one complete set (flash drive) will be shipped to the
FAA ADO Program Manager for their review and comment. In addition, one complete set (flash drive) ch
will be shipped to the Monroe County Purchasing Department for the bid process and one complete
set (hardcopy) will be shipped to the City of Key West Building Department for preliminary review u)
and comment.
Task 4 Reimbursable Expenses Notes:
In Task 4, the Consultant will be required to include all costs related to bid document
production, duplication, and shipping. The Consultant (Project Manager, Assistant Project
Manager) will need to budget costs for one (1) trip to conduct the NIP Orientation Meeting. In
addition, the Consultant will be required to include the cost of renting a 900 ft2 meeting room
at the Sheraton Suites Key West for one (1) day for the NIP Orientation Meeting.
TASK 5 BID PROCESS
The Consultant (Project Manager, Assistant Project Manager, Construction Manager, Principal ca
Architect, Principal Engineer, Environmental Consultant) will complete the following bid process u)
tasks for the KWBTS Building A— Phase 2:
Prepare Bid Advertisement
The Consultant will develop a bid advertisement notice for the KWBTS Building A — Phase 2 (30
units). Following the County Attorney's approval of the Draft Bid Documents, the Consultant will
provide the Bid Advertisement to the Monroe County Attorney's Office for their coordination with the
Monroe County Purchasing Department. The Monroe County Purchasing Department will confirm
the bid advertisement dates and set a bid opening date. The Monroe County Attorney's Office will
publish the Bid Advertisement in local newspapers.
Contractor Request for Information
During the bid process, Monroe County will be responsible for all communication from contractors
who are interested in bidding the project. The Consultant will assist Monroe County as requested.
The Consultant will provide answers to bidder's questions pertaining to the project relating to the
design documents, schedule, specification and/or contractor requirements.
Conduct Pre-Bid Meeting
Consistent with the formal bid advertisement, the Consultant will schedule and conduct a mandatory
pre-bid meeting in Key West for contractors who are interested in bidding the project. At the Building
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 13 of 27
Packet Pg.832
C.19.a
A— Phase 2 Pre-Bid meeting, the Consultant will review all aspects of the project including contractor
minimum experience requirements, design documents, safety plan, unit prices, contractor deficiency
point system, construction scheduling, and contractor expectations.
Attend Bid Opening
The Consultant will coordinate with the Key West International Airport and Monroe County to be
available for the Building A— Phase 2 bid opening, if necessary.
Review Bids and Prepare Award Recommendation
Upon the opening of the bids, the Consultant will conduct a detailed review of all contractor bids
received. After this review, the Consultant will provide an official letter of contract award
recommendation to Key West International Airport and Monroe County, to the lowest, most
responsive and most responsible bidder.
Coordinate Contract Award
The Consultant will coordinate with the recommended General Contractor (GC) to make sure the U)
GC submits their completed contract documents to Monroe County Department of Airports in a timely
manner, such that the Board of County Commissioners (BOCC) can schedule the award of contract se
on the same monthly agenda as acceptance of the FAA grant.
Task 5 Reimbursable Expenses Notes:
In Task 5, the Consultant (Project Manager, Assistant Project Manager, Construction
Manager, Principal Architect, Principal Engineer, Asbestos Abatement Project Manager) will
need to budget costs for one (1) trip to conduct the Pre-Bid Meeting. All trip costs need to ITR
include associated airfare, hotel, auto rental, per diem, mileage, taxi, and fuel costs for each
Consultant staff. In addition, the Consultant will be required to include the cost of renting a W
900 ft2 meeting room at the Sheraton Suites Key West for one (1) day for the Pre-Bid Meeting.
TASK 6 ANALYSIS & MODELING OF PRE-CONSTRUCTION ACOUSTICAL
TESTING DATA
The Consultant (Project Manager, Acoustical Engineer) will complete the following tasks for KWBTS
Building A — Phase 2 (30 units):
Data Analysis of the Pre-Construction Noise Measurements — The Consultant will first review the
previously completed pre-noise testing performed in 2017 in seven (7) Building A condominium units
(floors 1, 2, 3— entire building). Since the KWBTS Building A will be divided into three (3) Phases, the
Consultant will be required to perform pre-noise testing on an additional seven (7) condominium units c
on the portion of the building that contains the 30 units included in Building A— Phase 2 to determine
the measured NLR and interior DNL in each unit prior to the addition of NIP acoustic modifications. In
addition, to ensure conformance with FAA guidelines, the Consultant will model the anticipated noise
reduction in several representative Building A condominiums to ensure that a minimum five (5)dB NLR
will be achieved by the proposed NIP design modifications. After the completion of this process, the
Consultant will prepare a technical memorandum summarizing the measured NLRs, interior DNLs,
and anticipated modeled results. Throughout the project, the Consultant will provide acoustical
support and handle acoustical questions or evaluate specific product alternatives as necessary for
the design on Building A — Phase 2.
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 14 of 27
Packet Pg.833
C.19.a
PSO 6A LINE ITEM ADMINISTRATIVE FEE FOR PSO 6A SUBCONSULTANTS
In the management of all PSO 6A contract subconsultants (Sun Group, Jones & Conde, Gallagher
Bassett Technical Services, Landrum & Brown), the Consultant provides many tasks for all
subconsultants to include verification of certificate of insurance, contract preparation, processing of
monthly invoices, issuance of monthly payments, preparation of monthly invoicing, preparation of
monthly billing narrative and preparation of monthly DBE reports. This line item will consist of a ten
(10) percent markup on all budgeted PSO 6A subconsultant labor costs.
CL
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 15 of 27
Packet Pg.834
C.19.a
Key West International Airport
Noise Insulation Program (NIP)
Phase 1 (FY 2020-21)
CL
PSO 613 SCOPE OF WORK
CONSTRUCTION MANAGEMENT & ADMINISTRATION
BUILDING A — PHASE 1 (28 Units)
CL
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 16 of 27
Packet Pg.835
C.19.a
PSO 6113 — Scope of Work Tasks
The following sections will provide a detailed review of all required consultant tasks for the NIP PSO
6B — Construction Management and Administration for Construction of Building A — Phase 1 (28
units) which include the following seven (7) key tasks:
Task 1 Project Management
Task 2 Property Owner Pre-Construction Tasks
Task 3 Contractor Pre-Construction Tasks
Task 4 Asbestos Abatement Pre-Construction Tasks
Task 5 Daily Construction Management
Task 6 Post-Construction Acoustical Testing and Analysis
Task 7 Construction Closeout
Line Item Administrative Fee for PSO 6B Subconsultants
TASK 1 PROJECT MANAGEMENT
October 1, 2020— September 30, 2021
Given the commercial nature of the KWBTS construction, the Consultant (Project Manager,Assistant --
Project Manager) will be required to conduct several Property Owner and Contractor tasks for the
28 units in the Building A — Phase 1 project during a twelve (12) month period to properly prepare _
for the NIP KWBTS Construction process, and conduct post-construction tasks to include:
Set up Project
The Consultant will set up the project (Construction Management and Administration for Construction
of Building A— Phase 1) in the corporate financial system, as required by corporate policy to manage
the project.
Manage Sub-Consultants °—
The Consultant will be responsible for the daily management of all sub-consultants in their
completion of all project tasks related to the Construction Management and Administration for
Construction of Building A — Phase 1. This process includes all phone / conference call / email
communication and review of their task implementation plan and all document deliverables. The
Consultant will also be responsible for managing their budget expenditures and reviewing their
monthly invoices.
Participate in Weekly Coordination / Progress Conference Calls
The Consultant will participate in weekly coordination / progress telephone conference calls with
KWIA's Airport Noise Program Coordinator. The calls will be hosted by KWIA's Airport Noise
Program Coordinator, and the duration of each call will be approximately 60 minutes. The FAA ADO
will be invited to participate in these calls. KWIA's Airport Noise Program Coordinator will provide the
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 17 of 27
Packet Pg.836
C.19.a
Consultant with the call-in number and conference code and will dial-in as the leader. The weekly
coordination/progress call will include topics related to both PSO 6A and 6B tasks.
Daily Communication with Property Owners and Others
The Consultant will be responsible for general communication requirements with the NIP
participating property owners, City of Key West, Monroe County, FAA, product manufacturers and
general contractors regarding Construction of Building A.
Provide Daily Support to the Construction Manager
Throughout the Building A — Phase 1 pre-construction and construction period, the Consultant will
provide daily support to the designated Construction Manager to include document management,
review of RFI, Change Orders, shop drawings, payment applications, and change orders.
Manage Property Construction Files
The Consultant will provide the management of all 28 Building A— Phase 1 property files containing
all construction documents and reports, letters, emails, phone calls, legal documents, proposed
acoustical modification documents and schedules.
Prepare Project Invoicing
The Consultant will prepare monthly invoices to Monroe County, as required to manage the project
(Construction Management and Administration for Construction of Building A— Phase 1).
Develop 2021-22 Budget and Scope (PSO 7B)
The Consultant will develop the KWIA NIP 2021-22 Consultant budget and scope of work narrative ITR
for PSO 7B (Construction Management of Building A— Phase 2). The Consultant will coordinate and
review all sub-consultant budgets and coordinate with the Airport Noise Program Coordinator w
regarding the FAA pre-application and grant application processes.
Close Out Project
The Consultant will provide information / documentation to KWIA's Airport Noise Program
Coordinator as needed to facilitate close-out of the AIP grant. The Consultant will conduct
administrative tasks, as required by corporate policy to close out the project (Construction
Management and Administration for Construction of Building A— Phase 1).
CL
Task 1 Reimbursable Expenses Notes:
Task 1 will occur over a 12-month period. The Consultant will be required to include all costs
related to the Program Management task including document production, duplication, CL
shipping, letters and postage.
TASK 2 PROPERTY OWNER PRE-CONSTRUCTION TASKS
In preparation for the Construction of 28 properties in KWBTS Building A— Phase 1, the Consultant
(Project Manager, Assistant Project Manager) will be required to complete several Property Owner
Pre-Construction Tasks during a four (4) month period to include:
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 18 of 27
Packet Pg.837
C.19.a
Conduct NIP Construction Orientation Session
The Consultant will prepare a NIP Construction Orientation Presentation for the 28 participating
property owners and their tenants which will provide a complete review of all NIP construction
processes and procedures, anticipated schedules, safety requirements and property owner
responsibilities during the 5-month construction process. The Consultant will then schedule and
conduct a Property Owner Construction Orientation Session and NIP Update Meetings at the
Sheraton Suites Key West Hotel in a 900 ft2 meeting room enough to accommodate 80 chairs
Prepare Designated Storage Space Sketches for all 28 Condominiums
All 28 Building A — Phase 1 condominium floor plans are completely different, including the types
and amounts of existing furniture. The Property Owner is responsible for removing all excessive
furniture and moving all remaining furniture to limited designated spaces within each room of the
condominium prior to start of their NIP construction. To assist the Property Owner in the process to
ensure they properly complete this task, the Consultant will develop a unique Designated Storage ch
Space Sketch for each of the 28 Building A — Phase 1 condominiums which reflects the available
spaces in all condominium rooms that will be available for furniture storage, based on their unique u)
proposed NIP scope of work. This scaled drawing will also show the "clear areas" required for the
contractor to perform their NIP work.
Conduct Storage Space Site Visits at all 28 Condominiums
The Consultant will schedule and conduct a 30-minute visit at each of the 28 Building A — Phase 1
condominiums to assess their existing furniture and assist the Property Owner in the determination
of"excessive" furniture that will be required to be removed from their condominium prior to the start
of NIP construction. In addition, the Consultant will review their unique Designated Storage Space ITR
Sketch with the Property Owner and communicate helpful tips to simplify this process. During this
site visit, the Consultant will also provide a review of all property owner furniture moving !1�
responsibilities. This visit will occur during another scheduled trip, e.g., Property Owner Construction
Orientation Meeting or Final Measurement Visit.
Task 2 Reimbursable Expenses Notes: U)
Task 2 will occur over a 4-month period. The Consultant will be required to include all costs
related to Property Owner tasks including document production, duplication, shipping, letters,
and postage. The Project Manager and Assistant Project Manager will need to budget costs
for one (1) trip for the Building A—Phase 1 Property Owner Construction Orientation Meeting,
All trip costs need to include associated airfare, hotel, auto rental, per diem, mileage, taxi, and
fuel costs for each Consultant staff. In addition, the Consultant will be required to include the
cost of renting a 900 ft2 meeting room at the Sheraton Suites Key West for one (1) day for the
NIP Construction Orientation Meeting.
TASK 3 CONTRACTOR PRE-CONSTRUCTION TASKS
In preparation for the Construction of 28 properties in KWBTS Building A— Phase 1, the Consultant
(Project Manager, Assistant Project Manager, Construction Manager, Principal Architect, Principal
Engineer) will be required to complete several Contractor Pre-Construction Tasks during a four (4)
month period to include:
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 19 of 27
Packet Pg.838
C.19.a
Review Contractor Criminal Background Reports
After submission by the awarded contractor, the Consultant will confirm that the Contractor has
received and reviewed all Criminal background reports for all Contractor staff to include employees,
1099 workers, subcontractors and suppliers.
Review Contractor 12-Panel Drug Testing Reports
After submission by the awarded contractor, the Consultant will review and approve all 12-Panel
Drug Testing reports for all Contractor staff to include employees, 1099 workers, subcontractors and
suppliers.
Develop and Issue ID Badging for all Contractor Staff
After conformation that the Contractor has received and reviewed all Criminal Background and 12-
Panel Drug Test Reports, the Consultant will create and issue NIP Construction site ID badges for
all Contractor staff to include employees, 1099 workers, subcontractors and suppliers.
Review Contractor Submittals U)
The Consultant will review all Contractor Submittals for windows, prime entry doors, sliding patio
doors, electrical equipment, mechanical equipment, construction materials, scaffolding, and vertical
lifts that may be required.
Conduct Final Measurement Walk-Through Inspections CL
Within a 1-week time period, the Consultant will conduct Final Measurement Walk-Through
Inspections with the Contractor and Product Manufacturers in all 28 participating condominiums.
This 30-minute visit at each condominium will include final measurements of all windows and doors, ITR
review of the ERV & ductless AC installation process, review of asbestos abatement containment
and staging plan, verification of property owner "pre-work" requirements and verification of finishes, W
colors and styles. The Final Measurement Visit is scheduled to occur Sept. 30 — Oct. 2, 2021.
Conduct Pre-Construction Conference
The Consultant will schedule and conduct a Pre-Construction Conference with the Contractor, V-
subcontractors, and suppliers to review the construction of 28 properties, discussing contractor
requirements, sequencing plans, construction schedule, asbestos abatement requirements, safety
requirements and construction staging plans. In addition, the Pre-Construction Conference will wo
include project goals, property owner communication plan, review of acoustic scope of work
submittal requirements, scheduling and phasing of trades, workmanship requirements, progress
payments, asbestos remediation unit prices, and final closeout documentation requirements. NTP —
Permits and the Pre-Construction Conference are scheduled to occur Sept. 30, 2020. The General rL
Contractor has 118 calendar days to complete pre-construction tasks.
Review and Approve Contractor Final Construction Schedule
The Consultant will review and approve the Contractor's final proposed construction schedule for
NIP KWBTS Building A — Phase 1.
On-site Management of Contractor Mobilization
The Consultant (Construction Manager) will be on-site for the entire three (3) week period prior to
the start of construction to manage the contractor mobilization process. This will include numerous
tasks including placement of all on-site equipment (material con-ex storage units, tool trailers, waste
dumpsters, generator, portable toilets, office trailer, etc.), power tap hookup,
delivery/placement/setup of all required scaffolding and hydraulic lift, and delivery coordination and
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 20 of 27
Packet Pg.839
C.19.a
scheduling. The Consultant will conduct a review of all on-site window and door products and
conduct inspections of all proposed scaffolding and lift sites and placement to ensure compliance
with specification requirements. During this entire time period, the Consultant will work closely with
KWBTS Management Staff in the coordination of all deliveries, temporary and permanent parking
space coordination, scaffolding placement, hydraulic lift placement, property owner issues and
concerns from the KWBTS Board. Mobilization is scheduled to occur approximately Jan.4 — 22,
2021.
Review Contractor Deficiency Point System
The Consultant will develop a Contractor Deficiency Notice that will define the construction site
deficiency areas that could be utilized by the Construction Manager if contractor performance failures
occur during the construction period. Areas of contractor deficiency will include failure relating to
project specifications, window / door installations, contract completion time requirements, worker Cf
safety and project safety plan, property owner communication, and/or subcontractor payments. Each ch
specified deficiency area will be assigned points which, when tallied, could lead to disqualification to
participate in future NIP construction projects. U)
City of Key West Permitting Process
The Consultant will provide to the Contractor two hard-copy sets of signed and sealed final design
drawings of each of the 28 KWBTS Building A — Phase 1 condominium units to assist in obtaining
building permits from the City of Key West Building Department. The Consultant will respond in
writing to any comments issued by the City of Key West Building Department during its plan review.
i
Task 3 Reimbursable Expense Notes:
Task 3 will occur over a 4-month period. The Consultant (Project Manager, Assistant Project
Manager, Construction Manager, Principal Architect, Principal Engineer) will be required to w
include all costs related to the Building A — Phase 1 Contractor Pre-Construction tasks
including document production, duplication, shipping, letters, postage and contractor ID
badge production.
The Consultant (Construction Manager) will need to budget costs for a three (3) week period
on site during the entire contractor mobilization process. The Consultant (Project Manager,
Assistant Project Manager, Principal Architect, Principal Engineer) will need to budget costs
for a one (1) week trip to perform the NIP Pre-Construction Conference and Final
Measurement and Walk Through Inspections. In addition, the Consultant (Principal Architect,
Principal Engineer) will need to budget costs for one (1) trip for pre-construction mobilization
activities. All trip costs need to include associated airfare, hotel, auto rental, per diem,
mileage, taxi, and fuel costs for each Consultant staff. In addition, the Consultant will be ..
required to include the cost of renting a 900 ft2 meeting room at the Sheraton Suites Key West
for one (1) day for the Pre-Construction Conference.
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 21 of 27
Packet Pg.840
C.19.a
TASK 4 ASBESTOS ABATEMENT PRE-CONSTRUCTION TASKS
In preparation for the Construction of 28 properties in KWBTS Building A— Phase 1, the Consultant
(Environmental Consultant— Gallagher Bassett Technical Services) will be required to complete a
limited number of Asbestos Abatement Tasks during a (2) month period before the start of
construction to include:
Attend Pre-Construction Conference
The Consultant (Asbestos Abatement Project Manager) will attend a Pre-Construction Conference
with the Contractor, subcontractors, and suppliers to review the construction of 28 properties,
discussing contractor requirements, sequencing plans, construction schedule, asbestos abatement
requirements, safety requirements and construction staging plans. In addition, the Pre-Construction 0.
Conference will include project goals, property owner communication plan, review of acoustic scope
of work, submittal requirements, scheduling and phasing of trades, workmanship requirements,
progress payments, asbestos remediation unit prices, and final closeout documentation Fn
requirements. The Pre-Construction Conference is scheduled to occur Sept. 30, 2020.
Review Asbestos Abatement Requirements for Consultant
The Consultant (Asbestos Abatement Project Manager) will review the Building A — Phase 1 W
asbestos abatement tasks to be performed by their on-site, fulltime Senior Project Professional
during the pre-abatement, abatement and post abatement phases in each of the 28 units.
Review General Contractor Submittals
The Consultant (Asbestos Abatement Project Manager) will review and approve the General
Contractor's required worker asbestos abatement training and certifications, as well as proposed
interior and exterior enclosure plans, as required by the Building A — Phase 1 asbestos abatement .-
specification.
Conduct Site Inspection with General Contractor
Before the Building A — Phase 1 construction begins, the Consultant (Asbestos Abatement Project
ca
Manager) will conduct a site visit with the General Contractor to review site mobilization plans.
Mobilization is scheduled to occur approximately Jan.4 — 22, 2021.
Task 4 Reimbursable Expenses Notes:
Task 4 will occur over a two (2) month period. The Consultant will be required to include all
costs related to the Building C Construction tasks including on-site travel costs for meetings
and site visits, document production, duplication, shipping, letters and postage.
TASK 5 DAILY CONSTRUCTION MANAGEMENT TASKS
The Consultant (Project Manager, Assistant Project Manager, Construction Manager, Principal
Architect, Principal Engineer, Asbestos Abatement Project Manager, and On-site Asbestos
Abatement Manager) will perform all daily construction management tasks during a five (5) month
construction period for the 28 Building A— Phase 1 condominiums. NTP — Construction is scheduled
for approximately Jan. 25, 2021. The General Contractor has 140 calendar days to complete
construction. These tasks will include the following:
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 22 of 27
Packet Pg.841
C.19.a
Perform Daily Site Visits - Construction
The Consultant will provide daily construction observation services and conduct field inspections to
help ensure quality control. The Consultant (Construction Manager, Principal Architect, and Principal
Engineer) will review and approve shop drawings, review and approve materials and products, and
assist in the administration and completion of all necessary change orders. Daily site visit tasks
include review and processing of all submittals and shop drawings, review of materials before they
are installed to ensure that they comply with the approved submittals, review of work covered by
shop drawings to ensure that it complies with the Contract Documents, coordinate with the
Contractor to ensure that all appropriate building permits have been secured, observe the work in
progress to verify that it meets the requirements and intent of the Contract Documents, issue
Deficiency Points, review of all work to ensure all safety practices are in place and ensure that the
Contractor is adhering to the written safety plan.
Principal Architect and Project Engineer Daily & Weekly Tasks
Throughout the entire 5-month construction period, the Consultant (Principal Architect, Project
Engineer) will be responsible for performing several tasks on a daily/weekly basis related to the
construction of the 28 Building A — Phase 1 units. Before the initiation of construction these tasks
include the review of construction shop drawings and submittals, responding to City of Key West
permit comments, issuing revised permit drawings, final drawings, issuing S&S construction permit
drawings, Attending the Pre-Construction Meeting, performing contractor training session and initial
construction startup assistance to the Construction Manager. Once construction begins, these tasks
include daily updates and coordination with construction manager (minimum of 4 hours /week),
review and respond to Construction Manager and Contractor Request for Information (RFI's) and
Change Orders, provide and attend weekly construction progress meetings by both in person and ITR
telecommunication and bi-weekly on-site inspections (Principal Architect - 6 trips, Project Engineer
— 4 trips).
Environmental Consultant Daily Observation of Asbestos Abatement Tasks
Throughout the entire 5-month construction period, the Consultant (Environmental Consultant —
Gallagher Bassett Technical Services)will be responsible for performing several on-site tasks during
ca
all asbestos abatement work (pre-abatement, abatement, post-abatement processes) that will occur
in all 28 units during the 5-month Building A — Phase 1 construction period to include:
Pre-Abatement Tasks include visual inspection of the secured work area, worker safety suits and
respirators, HEPA Vacuum and HEPA air filter location and initial readings, interior and exterior
enclosure construction, and gypsum board wall / ceiling cut areas. Abatement Tasks include visual
inspection of all abatement activity and ambient air monitoring inside and outside of unit during
r_
abatement activities. Post-Abatement Tasks include visual inspection of interior/ exterior enclosure 0
deconstruction, worker decontamination, asbestos waste collection, final clearance air monitoring,
public building access clearance and final clearance in each unit for the entry of any General
Contractor non-abatement staff. The on-site costs will include full-time hours and expenses for an
On-site Asbestos Abatement Manager, as well as all executive support and oversight from the
Principal, Asbestos Abatement Project Manager and Administrative Assistant. This includes on-site
inspections by the Asbestos Abatement Manager (10 trips).
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 23 of 27
Packet Pg.842
C.19.a
Conduct Weekly Progress Meetings with Contractor
The Consultant will schedule, prepare agenda, conduct and document weekly construction progress
meetings with the Contractor and Subcontractors. These meetings will help to notify the General
Contractor of any part of the work in progress that does not conform to approved submittals, shop
drawings, or Contract Documents, review and evaluate any Contractor's suggestions for
modifications to the Contract Documents, review Contractor's Request for Information (RFI), and
update issued Deficiency Points. The Construction Manager and On-site Asbestos Abatement
Manager will typically attend these meetings in person, while the Project Manager, Assistant Project
Manager, Principal Architect, Principal Engineer, and Asbestos Abatement Project Manager will
typically attend via teleconference.
Provide Property Owner & Tenant Daily Communication
The Consultant will provide all required daily communication as required with the 28 participating
property owners with respect to schedules, work progress, and the scheduling of substantial and ch
final inspections.
Coordinate with NIP Design Team to Develop Solutions to Unforeseen Conditions
The Consultant will coordinate with the NIP Design Team to develop solutions to unforeseen
conditions that may arise with window & door openings, ceiling obstructions, electrical and '
mechanical upgrades.
Monitor Adherence to Construction Safety & Phasing Plan
The Consultant will review and monitor the Contractor's assigned safety procedures (as determined
by the Contractor's assigned Construction Safety Manager) daily to ensure conformance with the ITR
approved Construction Safety & Phasing Plan. In addition, the Consultant will provide daily
observation of all scaffolding and vertical lift activity to ensure strict conformance with the W
Construction Safety & Phasing Plan.
Coordination and Safety Escorting of Non-Participating Property Owners in Building A
The Consultant will act as a safety escort for all non-participating Property Owners when the
construction activity on any of the 6 floors impedes with their ability to access their condominium.
Maintain Construction Files
The Consultant will establish and maintain files and records of all pertinent documents including
submittals, shop drawings, Request for Information (RFI), Request for Change Order (RFCO),
Change Order (CO), addenda, meeting minutes and reports.
Contractor Payment Review and Processing
The Consultant will perform general project-related coordination related to the preparation of monthly
invoices, progress reports, and schedule updates. The Consultant will review applications for
payment from the General Contractor to ensure that they agree with the work done and materials
received.
Conduct Substantial Completion Inspections
The Consultant will conduct Substantial Completion Inspections at all 28 Building A — Phase 1
condominiums and will prepare punch lists at the appropriate time for each property. The Consultant
will distribute the punch lists to the General Contractor for execution, verify that punch list items are
complete, and then verify the General Contractor's final invoice for payment for completed units.
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 24 of 27
Packet Pg.843
C.19.a
Conduct Final Completion Inspections
The Consultant will conduct Final Completion Inspections upon completion of all outstanding punch
list items for all 28 Building A— Phase 1 condominiums. The Consultant will also verify that all items
identified on the punch list have been addressed, that all work has been performed in accordance
with the Contract Documents and Specifications, and that the work meets project standards for
workmanship and quality.
Administration of Construction Documents
The Consultant will be responsible for the weekly preparation and administration of all construction
documents to include daily site reports, photographs, change orders, contractor invoices, punch-
lists, substantial completion certificates and final completion certificates.
Task 5 Reimbursable Expenses Notes:
Task 5 will occur over a five (5) month period. The Consultant(Construction Manager, Project Ch
Manager, Assistant Project Manager, Principal Architect, Project Engineer, Asbestos
Abatement Project Manager) will be required to include all costs related to the Building A —
Phase 1 Construction tasks including travel costs for meetings and site visits, document
production, duplication, shipping, letters and postage.
The Construction Manager will need to budget all reimbursable costs for full-time living in Key
West for six (6) months, which includes 3-week pre-construction mobilization and 5-month
construction period, including one trip home (San Antonio, TX) per month.
The On-site Asbestos Abatement Manager will also need to budget all reimbursable costs for
full-time living in Key West for five (5) months, including one trip home per month.
During the 5-month construction period, the Principal Architect will budget six (6) trips and the W
Project Engineer will budget four (4) trips to provide proper oversight to specification
conformance. Each of these trips will be four(4) working days plus travel (driving) time from
Palm Beach County.
During the 5-month construction period, the Asbestos Abatement Project Manager will budget
ten (10) trips to provide proper oversight to specification conformance. Each of these trips will wo
be four(4) working days plus travel time.
Due to required trips in other PSO 6A and 6B tasks that will occur simultaneously during the
Building A—Phase 1 construction period, the Project Manager and Assistant Project Manager
will not budget any additional trips. All trip costs need to include related airfare, hotel, auto
rental, per diem, and fuel costs for each Consultant staff.
TASK 6 POST-CONSTRUCTION ACOUSTICAL TESTING AND ANALYSIS -
BUILDING A - PHASE 1
Post-Construction Acoustical Testing of Building A— Phase 1 Condominium Units
The Consultant (Project Manager, Acoustical Engineer) previously performed pre-construction
acoustical testing on seven (7) Building A— Phase units (approximately a 10% sample) to measure the
noise level reduction (NLR) in representative rooms.
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 25 of 27
Packet Pg.844
C.19.a
Upon completion of the NIP KWBTS Building A — Phase 1 construction, the Consultant will conduct
post-modification acoustical tests in the seven (7) condominium units of Building A— Phase 1 (units
where pre-modification acoustical testing was accomplished). The Consultant will perform post-
construction acoustical testing on the units to measure the noise level reduction (NLR) in representative
rooms. The post-modification acoustical measurements will be used to verify the noise level
reduction achieved by the acoustical modifications. Pre-modification data will be compared with post-
modification measurements to document the achieved increase in noise reduction, and as a check
on quality control. This data will assist the Consultant in assuring that the acoustic modification
treatments provide a minimum 5-decibel reduction. The noise level reduction (NLR) measurements
essentially consist of placing a loudspeaker outside each condominium unit that will be measured.
The electrical signal of an artificial noise source is fed through the amplification/loudspeaker system
and is filtered to simulate aircraft noise. The technician will measure the average interior sound level
CL
within the room and the sound level directly outside each exterior element (i.e., doors, windows, and
walls). An overall NLR will be mathematically computed based on the measured test data and the Ch
acoustical conditions of each room. All tests will be conducted in accordance with ASTM Designation
E966 "Standard Guide for Field Measurement of Airborne Sound Insulation of Building Fagades and u)
Fagade Elements. The This task also requires the communication and scheduling of all acoustical
testing appointments with all associated KWBTS Building A— Phase 1 property owners.
Analysis of Post-Construction Acoustical Testing Data
The Consultant will also analyze the data to determine the measured NLR in each unit, as well as to
determine the interior DNL in each unit. In addition, the Consultant will prepare a technical
memorandum summarizing the measured NLRs and interior DNLs.
Task 6 Reimbursable Expenses Notes:
Task 6 will occur at the end of the KWBTS Building A — Phase 1 construction. To maximize W
efficiency, the Consultant(Acoustical Engineer& Senior Consultant) will need to budget costs
for one (1) 3-day trip to conduct post-construction acoustical testing in Building A — Phase 1
and pre-construction acoustical testing in Building A — Phase 2. These costs should include
on-site acoustical testing, analysis of data and development of the Final Report of Findings.
TASK 7 CONSTRUCTION CLOSE-OUT TASK
The Consultant (Project Manager, Assistant Project Manager, Construction Manager) will provide
KWBTS Building A— Phase 1 construction close-out tasks to include: '
Final Assessment of Building A— Phase 1 Construction Process
The Construction Manager will prepare a full technical assessment of performance and OE
achievements, including the adequacy of technical specifications, required specification revisions,
construction process evaluation of sequencing and methodology, evaluation of the predicted versus
the actual costs for modifications, change orders, contract schedule compliance and full cost
accounting including bid cost and Unit Price request evaluation.
Task 7 Reimbursable Expense Notes:
In Task 7, expenses will include document production, duplication, shipping, letters and
postage.
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 26 of 27
Packet Pg.845
C.19.a
PSO 613 LINE ITEM ADMINISTRATIVE FEE FOR PSO 613 SUBCONSULTANTS
In the management of all PSO 613 contract subconsultants (Principal Architect, Principal Engineer,
Environmental Consultant, Acoustical Engineer), the Consultant provides many tasks for all
subconsultants to include verification of certificate of insurance, contract preparation, processing of
monthly invoices, issuance of monthly payments, preparation of monthly invoicing, preparation of
monthly billing narrative and preparation of monthly DBE reports. This line item will be comprised of
a ten (10) percent markup on all budgeted PSO 613 subconsultant labor costs.
CL
KW NIP PSO 6 BUDGET NARRATIVE—PSO 6A and PSO 6B Page 27 of 27
Packet Pg.846