Item C22 C.22
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County of Monroe
�y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers,District 3
�1 `_ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys` )-.���` Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
September 16, 2020
Agenda Item Number: C.22
Agenda Item Summary #7324
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
No
AGENDA ITEM WORDING: Approval of Jacobs Project Management Co.'s Task Order No.
12/15-76 for the Preparation of Noise Exposure Map Update in the amount of $169,219.00. All
project cost to be funded with FAA Grant 437-61 (100%).
ITEM BACKGROUND: Pursuant to AIP Handbook Appendix R,paragraph R-7, the FAA
requires by policy that if the FAA-accepted Noise Exposure Maps used to document the Noise
Insulation Program eligibility are more than five years old, and the sponsor cannot confirm that the
noise exposure maps upon which noise compatibility projects are based continue to be a reasonable
representation of current and/or forecast conditions at the airport, the NEMs must be updated. The
Sponsor confirmed in writing to the ADO that the noise exposure maps upon which noise
compatibility projects are based were a reasonable representation of current and/or forecast
conditions at the airport in 2019. However, the Sponsor anticipates this will not be the case for 2020
and beyond. Therefore, the NEMs must be updated to represent current and/or forecast conditions at
the airport.
PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement with Jacobs Project
Management Company dated February 15, 2017.
September 16, 2020 Agenda concurrent requests:
1. Ratification and approval ofFAA Grant 12-0037-061-2020
CONTRACT/AGREEMENT CHANGES:
New PSO
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Jacobs PSO 1215-76 NEM
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C.22
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: 730 days after execution
Total Dollar Value of Contract: $169,219.00
Total Cost to County: -0-
Current Year Portion: Same
Budgeted:
Source of Funds: FAA Grant 437-061 (100%)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: Yes,provided under Master Agreement
Additional Details:
REVIEWED BY:
Beth Leto Completed 09/01/2020 3:06 PM
Richard Strickland Completed 09/01/2020 3:38 PM
Pedro Mercado Completed 09/01/2020 3:48 PM
Purchasing Completed 09/01/2020 3:54 PM
Budget and Finance Completed 09/01/2020 5:05 PM
Maria Slavik Completed 09/01/2020 5:42 PM
Liz Yongue Completed 09/01/2020 6:36 PM
Board of County Commissioners Pending 09/16/2020 9:00 AM
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MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Upon execution Task Order No. 12/15-76
Client Project No. Engineer Project No. E9Y37976
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client') and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The
Agreement is incorporated herein and forms an integral part of this Task Order.
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Services Authorized—Noise Exposure Map (NEM) Update
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Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
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incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of I page(s). 0
Pricing i
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N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of$ 169,219.00 �-
N/A Other(Describe): In NROE COUNTY PNEY '✓
A f HOVE F'O RM
Schedule ' .f
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Services may commence on Execution NTY ATTORNEY
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Services will cease by 730 days gate 7/13/20 T-
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(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By E
Mayor/Chairman
CONSULTANT:
JACOBS PRO ECT MANAGEMENT CO
By
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Witness Titl egio M/CM Group Leader
Date: 7/13/2020
File: MSTR APS—Monroe County
Page 1 of 1
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EXHIBIT A (12/15-76)
SCOPE OF SERVICES
Noise Exposure Map (NEM) Update
Key West International Airport
Monroe County Airports
Jacobs Project Management Company will provide the services as outlined in the Fee Schedule and
Deborah Murphy Lagos &Associates' (DML&A) Scope of Services.
Provide Project Management and Noise Exposure Map Update Services.
LIMITED AGENCY—BID &PROCUREMENT SERVICES
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If this Agreement authorizes CONSULTANT to perform bid and/or procurement services, the following N
terms will apply:
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A. CLIENT appoints CONSULTANT as its Agent, and CONSULTANT accepts such appointment to N
perform bid/procurement services on CLIENT's behalf in connection with the project.
B. Such services shall be performed under CLIENT's direction and in accordance to such forms,terms and
conditions, or modifications or revisions to same as CLIENT may in its sole discretion at any time instruct
CONSULTANT to use.All services shall be carried out in accordance with the procedures mutually agreed
upon by CLIENT and CONSULTANT. >'
C. CONSULTANT shall not have authority to accept or bind CLIENT in any way to changes, LU
modifications, revisions, alterations, amendments, or supplemental, additional, or different terms and
conditions (hereinafter referred to as "deviations") which may be submitted or requested by a vendor or `�0
contractor. CONSULTANT shall immediately submit any deviations from CLIENT's standard terms and T-
conditions to CLIENT for review by CLIENT's Purchasing Manager or his representative and such N
deviations shall not be accepted by CONSULTANT unless CONSULTANT receives express written 0
approval thereof from CLIENT's Purchasing Manager or his representative. CL
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D. All documents issued b CONSULTANT hereunder shall be signed b CONSULTANT for CLIENT if c
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so directed. The ownership and title of all items purchased hereunder shall pass directly from the selling
party to CLIENT, and CONSULTANT shall at no time be a party to such transaction other than as agent
of CLIENT. CLIENT shall have the unilateral right to have the commitment authority of CONSULTANT
its employee or this limited agency authorization in its entirety revoked and cancelled at any time, with or
without cause. CLIENT shall be obligated directly to the selling party for all payments for materials,
equipment, supplies and services procured hereunder.
E. CLIENT shall hold CONSULTANT and its employees harmless from any claims, suits or liabilities
arising out of any breach or other failure of performance by any contractor, vendor or supplier under any
contract or purchase order issued by CONSULTANT hereunder
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JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Noise Exposure Map Update(12/16-76)
FEE SUMMARY
BASIC SERVICES
Hours Fee DBE AMOUNT
Article A: Project Management and Administration $ 5,568
Article B: Noise Exposure Map Update $ 163,651
Total Basic Services Lump Sum Fee $ 169,219 $
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TOTAL LUMP SUM PROJECT FEE $ 169,219 r
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JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Noise Exposure Map Update(12115-76)
Article A:Project Management and Administration
Pro,(. Sr.Proj. Sr. Project Sr.CADD
WORKITEM Director Manager Engineer Engineer Engineer Designer Tech Clerical TOTAL
1 Proj ect Management 12 12
2 Coordination with Subconsultants 8 8
3 Prepare and coordinate subconsultant contracts and 12 12
pay invoices
TOTAL HOURS 1 01 32 01 01 01 01 01 01 32
RATE 1$ 200.00 1$ 174.00 $ 147.00 $ 121.00 $ 93.00 $ 76.00 $ 101.00 $ 54.00 1 ----- Ll.j
PAYROLL ESTIMATE $ - $ 5,568 $ - $ - $ - $ - $ - $ - $ 5,568
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TOTAL PAYROLL FEE $ 5,568
Subcomultants $ - to
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TOTAL FEE $ 5,568
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JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
4irport:
Key West International Airport
Iroject:
Noise Exposure Map Update(12115-76)
Article B:Noise Exposure Map Update
Sr.Proj, Sr. Project Sr.CA➢➢
WORKITEM Proj.Director Manager Engineer Engineer Engineer Designer Tech Clerical TOTAL
1 Mobilization and Project Management S See Deborah Murphy Lagos&Associates,LLC.below.
2 Land Use Mapping 4 See Deborah Murphy Lagos&Associates,LLC.below.
3 Inventory of Airport and Aircraft Operations 6 See Deborah Murphy Lagos&Associates,LLC.below.
4 Existing Noise Contours 4 See Deborah Murphy Lagos&Associates,LLC.below.
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5 Future Noise Contours 4 See Deborah Murphy Lagos&Associates,LLC.below.
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6 Updated NC P Program Areas 6 See Deborah Murphy Lagos&Associates,LLC.below. N
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7 NEM Consultant and Public Involvement 6 See Deborah Murphy Lagos&Associates,LLC.below. CL
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S NEM Report Preparation S See Deborah Murphy Lagos&Associates,LLC.below. 0
Procedural Requirements to Limit Recovery of
9 Damages 3 See Deborah Murphy Lagos&Associates,LLC.below. �
TOTAL HOURS 491 01 01 01 01 01 0 0 0
RATE 1$ 200.00 1$ 174.00 1$ 147.00 1$ 121.00 1$ 93.00 1$ 76.00 1$ 101.0011$ 54.00
PAYROLL ESTIMATE I$ 9,800 $ -I$ -I$ -I$ -I$ -I$ -I$
Task Sub-Consultants TOTAL PAYROLL FEE $ 9,800
Deborah Murphy Lagos&Associates,LLC Services $ 153,851.00 Subconsultants $ 153,851
$ 153,851.00
TOTAL FEE $ 163,651
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KEY WEST INTERNATIONAL AIRPORT
KEY WEST, FLORIDA
TITLE 14 CFR PART 150
NOISE EXPOSURE MAPS UPDATE
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KEY WEST INTERNATIONAL AIRPORT
TITLE 14 CFR PART 150
NEM UPDATE
SCOPE OF SERVICES
The last title 14 CFR part 150 Noise Compatibility Program (NCP) for Key West International
Airport (EYW) was approved by the Federal Aviation Administration (FAA) on 17-March-2015.
Updated Noise Exposure Maps (NEMs) were accepted by the FAA on 19-December-2013.
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Several changes in the airfield and aircraft operations at EYW have occurred since the NEMs
were accepted in 2013, including changes in runway geometry and aircraft fleet mix. The updated
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NEMs prepared under this Scope of Services will reflect the currently existing condition, as well
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as a future forecast condition.
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Pursuant to AI P Handbook Appendix R, paragraph R-7, the FAA requires by policy that if the CL
FAA-accepted Noise Exposure Maps used to document the Noise Insulation Program eligibility
are more than five years old, and the sponsor cannot confirm that the noise exposure maps upon
which noise compatibility projects are based continue to be a reasonable representation of current i
and/or forecast conditions at the airport, the NEMs must be updated.
This Scope of Services outlines the tasks to be completed by Deborah Murphy Lagos & >'
Associates (DML&A) and its subcontractors, KB Environmental Services and HD Mapping, '✓
hereafter referred to as "Consultant"to assist Monroe County in the preparation of updated NEMs
for EYW.
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The updated NEMs will be prepared in accordance with the requirements and guidance outlined
in title 14 CFR part 150. 0
TASK 1 MOBILIZATION AND PROJECT MANAGEMENT CL
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Task 1.1 Mobilization
This task involves the mobilization, coordination, and management of the non-technical aspects
of Phase 1 of the project. This would include a Kick-Off meeting in Key West to discuss the study
goals, objectives, and protocols. This task includes one three-day/two-night trip to Key West by
three Consultant staff(Project Manager, Deputy PM, GIS Specialist).
Task 1.2 Project Management
Throughout the duration of the project, the Consultant's Project Manager will be coordinating as
necessary with Airport staff and others to ensure that the project and schedule are progressing
as planned. This on-going coordination will provide Airport staff with a consistent, single point-of-
contact throughout the duration of the project. This task will include any coordination meetings
required outside the scope of the meetings associated with the Ad-Hoc Committee on Noise,
which are described in Task 7.2, not to exceed two two-day / one-night trips to Key West by the
Consultant's Project Manager.
NEM Update Page 1 of 11
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TASK 2 LAND USE MAPPING
A detailed Geographical Information System (GIS) database of land use, population and housing
data was developed during the 1996-1999 Part 150 Study and updated during the 2012-2015
Part 150 Study. The GIS database will be updated for this NEM Update, to ensure that compatible
and noncompatible land uses in the study area are accurately identified.
Task 2.1 Update Land Use, Zoning, Population, and Housing Data
Updates to local comprehensive plans; existing and future land use maps; zoning maps and
regulations; land development regulations; and other existing land use plans, transportation plans,
approved subdivision plats, and other approved development plans will be obtained from the City
of Key West and Monroe County. These documents, as well as the Airport Layout Plan (ALP),
and Airport Master Plan, will be reviewed to determine any existing and potential future conflicts
between the airport and the surrounding communities. If needed, meetings will be scheduled with LO
appropriate local agencies to collect, review, and/or discuss the aforementioned documents.This
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task includes one three-day/two-night trip to Key West by one Consultant staff(GIS Specialist).
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Current digital information (e.g., graphic and statistical databases, land use and land cover data,
Digital Line Graphs, U.S. Census TIGER/line files, and U.S. Census P.L. 94-171 population data)
will be assembled to update the existing GIS. Updated parcel data will be obtained from the
Monroe County Property Appraiser's office to determine tax assessed property values and
ownership. EYW will facilitate obtaining the necessary information from the City of Key West and
Monroe County. Field review will be accomplished in order to verify changes, if any, to noise-
sensitive areas, specific noise sensitive sites, and verify and obtain additional detail regarding
current land uses in and around the airport property. The field review will be accomplished by the
Project Manager during her trips to Key West that are scheduled for the Ad-Hoc Committee
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meetings in Task 7.2.
Task 2.2 Update GIS Databases and Mapping
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The extensive existing digital GIS developed for the previous Part 150 Studies will be updated
and utilized for base mapping and to delineate current land use,jurisdictions, zoning, population,
housing, noise sensitive sites, airport related easements, and airport facilities/property. The GIS
will be used to estimate noise exposure within the noise contours developed for this NEM Update.
Task 2.3 Documentation
Preliminary text, tables, and exhibits on land use, jurisdictions, zoning, population, and housing
will be prepared in the form of Section 2, Jurisdictions and Land Use in the Noise Exposure
Maps and Supporting Documentation. (Note: Section 1 will be the Introduction to the Noise
Exposure Maps and Supporting Documentation.) Sections 1 and 2 will be provided to the FAA
for review prior to inclusion into the NEM Documentation. The FAA will be provided with a pdP
version and MS WORD°version, transmitted via email.
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TASK 3 INVENTORY OF AIRPORT AND AIRCRAFT OPERATIONS
This task consists of collecting data, issuing and collecting questionnaires, and analyzing all
information ultimately obtained.
Task 3.1 Update Aircraft Operations Data
The Consultant has recently prepared noise contours for the Master Plan Update and
Environmental Assessment, therefore this task will commence with a review and validation of the
data used for the most recent noise contours. This review will allow the Consultant to determine
what existing data may no longer be valid and will assist the Consultant in determining which
sources would provide the most accurate and verifiable data. Historical air traffic activity records
will be collected, reviewed, verified, and updated with the latest available statistics. Commercial LU
aviation data collection will include origin/destination information leading to determination of city
pairs, route distances, estimated takeoff weights, actual and probable flight tracks, and any other LO
information that will contribute to the Part 150 Study. This task includes one three-day/two-night
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trip to Key West by the Deputy Project Manager to collect and update data. Data will include:
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Commercial activity including the following:
• Passenger Air Carriers
• Cargo Carriers
• Air Taxi
• Charters �-
• Aircraft Fleet Mix '✓
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General aviation activity including the following:
• Itinerant vs. Local Operations LO
• Number and Type of Based Aircraft
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• Aircraft Fleet Mix
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Military activity including the following:
• Itinerant vs. Local Operations
• Aircraft Fleet Mix
Current data will be collected to aid in the determination of existing and future aircraft operational
characteristics. The operational data will form the basis for development of the noise contours.
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Data to be collected and analyzed will include the following:
• Fleet Mix
• Number and Type of Operations
• Origin/Destination
• Ground Run-up and Maintenance Activities
• Airspace and Air Traffic
• Day/Night Usage
• Runway Usage
• VFR and IFR Operations
Aviation related data will be obtained from various sources including:
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• Airport Traffic Control Tower
• NAS Key West
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• EYW Passenger and Cargo Landing Fee Reports
• EYW Passenger and Cargo Airline Schedules
• FAA Air Traffic Activity Data System (A TADS) CL
• Forecast of Aircraft Operations from the EYW Master Plan Update
• FAA Terminal Area Forecast(TF)
• Florida Aviation System Plans (FASP) Forecast i
Task 3.2 Review Existing Aviation Plans and Studies
Specifically, collection and review of the following information will occur:
• Current Airport Layout Plan (ALP)
• Current Airport Master Plan
• Studies accomplished specifically for, or relevant to, the airport
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Task 3.3 Validate AEDT Flight Tracks and Utilization
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The Consultant has recently prepared noise contours for the Master Plan Update and
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Environmental Assessment, therefore this task will commence with a review and validation of the
nominal and dispersed flight tracks, representative flight profiles, and flight track utilization used
for the most recent noise contour development. This review will allow the Consultant to
determine if existing flight tracks, profiles, and utilization are still valid or need to be refined. If
necessary, flight tracks, flight profiles, and/or utilization will be updated for this AEDT noise
modeling analysis.
Task 3.4 Documentation
Preliminary text, tables, and exhibits on existing and future airport and aircraft operations will be
prepared in the form of Section 3, Airport and Aircraft Activity in the Noise Exposure Maps
and Supporting Documentation. Section 3 will be provided to the FAA for review prior to
inclusion into the NEM Documentation. The FAA will be provided with a pdr version and MS
WORD°version, transmitted via email.
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TASK 4 EXISTING NOISE CONTOURS
Task 4.1 Develop Existing Noise Contours
Airport and aircraft operations data, prepared in Task 3, will be compiled and analyzed to
determine the operational characteristics for the average annual day. This information will be
formatted for input into the most current version of FAA's Aviation Environmental Design Tool
(AEDT) available at the start of modeling, currently Version 2d. AEDT default database aircraft
and departure and approach profiles will be used to model existing aircraft operations at EYW.
If FAA releases a new version of AEDT during the development of the NEMs, they may require
that the study be updated to use the latest version of AEDT. If this occurs, required revisions to
the study will be addressed in a supplemental agreement.
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Aircraft engine run-up operations data, prepared in Task 3, will be compiled and analyzed to
determine the operational characteristics for the average annual day. This information will be LO
formatted for input into the AEDT. AEDT default database engine run-up identifiers will be used
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to model existing engine run-up operations at EYW.
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Noise contours representing the combination of flight and engine run-up operations will be
generated at DNL 65, 70, and 75 dB. The AEDT standard grid analysis feature will be used to
calculate DNL values at up to 20 noise-sensitive sites.
Task 4.2 Evaluate Impacts of the Existing Condition Noise Contours
The DNL 65, 70, and 75 dB noise contours which were developed in Task 4.1 will be incorporated
into the GIS database in order to more accurately quantify noise exposure in terms of population,
households, and land use. Tables will be developed from the GIS to describe the noise exposure
estimates for the Existing Condition. Graphics will be provided to illustrate the noise contours
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superimposed over the base mapping and land use. Noise compatibility will be determined by
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comparing the modeled DNL noise levels with existing land use and the FAA Land Use
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Compatibility Guidelines provided in Table 1 of Appendix A in title 14 CFR part 150.
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Task 4.3 Documentation
Preliminary text, tables, and exhibits on existing condition noise contours will be prepared in the
form of Section 4, Existing Conditions Noise Exposure in the Noise Exposure Maps and
Supporting Documentation. Section 4 will be provided to the FAA for review prior to inclusion
into the NEM Documentation. The FAA will be provided with a pdP version and MS WORD°
version, transmitted via email.
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TASK 5 FUTURE NOISE CONTOURS
Task 5.1 Develop Future Condition Noise Contours
The future aircraft and airport operations, developed in Task 3, will be compiled and analyzed to
determine the operational characteristics for the average annual day for the established forecast
period (five years or more beyond the Existing Condition). This information will be formatted for
input into the most current AEDT version, currently 2d. AEDT default database aircraft and
departure and approach profiles will be used to model future aircraft operations at EYW. If FAA
releases a new version of AEDT during the development of the NEMs, they may require that the
study be updated to use the latest version of AEDT. If this occurs, required revisions to the study
will be addressed in a supplemental agreement.
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Aircraft engine run-up operations data, prepared in Task 3, will be compiled and analyzed to
determine the operational characteristics for the average annual day. AEDT standard database LO
engine run-up identifiers will be used to model future engine run-up operations at EYW.
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Noise contours representing both flight operations and engine run-up operations will be generated
at DNL 65, 70, and 75 dB. The AEDT standard grid analysis feature will be used to calculate DNL
values at up to 20 noise-sensitive sites.
Task 5.2 Evaluate Impacts of the Future Condition Noise Contours i
The DNL 65, 70, and 75 dB noise contours for the future conditions which were developed in
Task 5.1 will be incorporated into the GIS database in order to more accurately quantify noise
exposure in terms of population, households, and land use. Tables will be developed from the
GIS to describe the noise exposure estimates for each of the future conditions. Graphics will be
provided to illustrate the noise contours superimposed over the base mapping and land use.
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Noise compatibility will be determined by comparing the anticipated DNL noise levels with existing
land use and the FAA land use compatibility guidelines provided in Table 1 of Appendix A in Part
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150.
Task 5.3 Documentation
Preliminary text, tables, and exhibits on future condition noise contours will be prepared in the
form of Section 5, Future Condition Noise Exposure in the Noise Exposure Maps and
Supporting Documentation. Section 5 will be provided to the FAA for review prior to inclusion
into the NEM Documentation. The FAA will be provided with a pdP version and MS WORD°
version, transmitted via email.
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TASK 6 UPDATED NCP PROGRAM AREAS
The FAA's 2015 Record of Approval for LU-1: Provide noise insulation for noncompatible
structures in exchange for avigation easements and LU-2. Purchase avigation easements
included the following statement: The measure itself need not be tied specifically to the 2013
NEM. If NEMs are updated in the future, without an NCP update, this measure would be
applicable to eligible structures within the 65+ dB contour of any future FAA accepted NEMs
determined to accurately reflect the airport's operations at the time of the request for FAA funding.
The actual Program Area eligible for FAA funding is determined by the FAA at the time each grant
application is submitted for Federal funding consideration. FAA funding can only be used for
structures that meet FAA funding eligibility criteria at the time of the grant application.
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Task 6.1 Identify Updated Program Areas
Graphics illustrating proposed Program Areas will be developed, based on the Exiting Condition LO
NEM and/or the Future Condition NEM, and coordinated with the FAA, Airport staff and the Ad-
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Hoc Committee. The proposed Program Areas will include dwellings and noise sensitive sites that
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are within the DNL 65+ dB noise contours as well as those that EYW would like to include due to N
block rounding. Tables will be developed listing the dwellings and noise sensitive sites included
in the Program Areas.
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Task 6.2 Documentation
Preliminary text, tables, and exhibits on updated program areas will be prepared in the form of >-
Section 6, Updated Program Areas in the Noise Exposure Maps and Supporting
Documentation. Section 6 will be provided to the FAA for review prior to inclusion into the NEM LU
Documentation. The FAA will be provided with a pdP version and MS WORD°version, transmitted
via email. LO
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TASK 7 NEM CONSULTATION AND PUBLIC INVOLVEMENT
The project will include consultation and public involvement necessary to meet the requirements
of the Part 150 process. The airport operator must afford interested persons adequate opportunity
to submit their views, data, and comments concerning the correctness and adequacy of the draft
Noise Exposure Map and descriptions of forecast aircraft operations.
Task 7.1 Notify § 150.21 (b) "Consulted Parties"
Title 14 CFR part 150,Airport Noise Compatibility Planning, § 150.21 (b) requires that each Noise
Exposure Map and related documentation must be developed and prepared "[...] in consultation
with states, and public agencies and planning agencies whose area, or any portion of whose area,
of jurisdiction is within the DNL 65 dB contour depicted on the map, FAA ADO, ATO and Regional
officials, and other Federal officials having local responsibility for land uses depicted on the map.
This consultation must include regular aeronautical users of the airport. [...]" LO
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The Consultant, in coordination with Airport staff and the Ad-Hoc Committee, will identify these
parties. A letter and/or e-mail will be sent to the identified parties informing them that Monroe
County has initiated a title 14 CFR part 150 Noise Exposure Map Update. The letter will provide
information regarding opportunities for agency involvement in the process. A summary of the
correspondence with "Consulted Parties"will be included in Section 7, Consultation and Public
Participation. A copy of the letter and distribution list, as well as any correspondence or
comments received from "Consulted Parties," will be included in an appendix to the Noise
Exposure Maps and Supporting Documentation.
Task 7.2 Attend Ad-Hoc Committee Meetings LU
The Consultant will attend the regular Ad-Hoc Committee meetings in order to present the
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progress of the study. The appropriate information will be approved by the FAA prior to being
distributed to the Ad-Hoc Committee in advance of each meeting. The information will also be
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provided to Monroe County for posting on the Ad-Hoc Committee website in advance of each
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meeting. The Ad-Hoc Committee Meetings will serve as the primary mechanism for"[...] affording
interested persons adequate opportunity to submit their views, data, and comments concerning
the correctness and adequacy of the draft noise exposure maps and description of forecast
operations, [...]" as required in § 150.21 (b). This task includes five three-day/two-night trips to
Key West by the Project Manager. These meetings are open to the public and will be advertised
as such for the purpose of providing public information sessions throughout the Part 150 Process.
In addition, each of the parties identified in Task 7.1 will be notified of these meetings and their
attendance requested to provide input and comment on the Part 150 process. Ad-Hoc Committee
Meetings are tentatively scheduled for October 6 and December 1, 2020, and March 2, June 1,
and October 5, 2021.
The Consultant will coordinate with Airport staff to prepare the public notice for publication in The Key
West Citizen to announce the time and location of the Ad-Hoc Committee meetings. Airport staff will
be responsible for the cost of publishing the notices. The public notice will be published once during
the week preceding the meeting. Airport staff will obtain proof of publication from The Key West
Citizen for each publication of the public notice and provide this documentation to the Consultant for
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inclusion in the NEM Version 4.
Airport staff will be responsible for arranging/providing for the necessary facilities for the Ad-Hoc
Committee meetings. The Consultant will be responsible for preparing and presenting a
PowerPoint presentation at each Ad-Hoc meeting and providing copies of the PPT as handouts
for the public. A summary of the Ad-Hoc Committee meetings will be included in Section 7,
Consultation and Public Participation. Copies of the handouts will be included in an appendix
to the Noise Exposure Maps and Supporting Documentation.
Task 7.3 Provide Information for Posting on Ad-Hoc Committee Website
Prior to each Ad-Hoc meeting, the Consultant will provide information regarding the study for
posting on the Ad-Hoc Committee web site. The Web site will be used as a dynamic means of LU
informing and educating the public on the Part 150 process and status, and the role of the FAA
in the Part 150 process. The Web site includes the Consultant Project Manager's email address LO
to which members of the public can submit comments/questions about the Part 150 process. This
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scope and accompanying cost estimate anticipate that all materials to be posted on the Ad-Hoc
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Committee web site will be developed by the Consultant in a format that is ready to be uploaded N
directly to the web-site (Adobe and/or HTML formatted language) by Monroe County staff. A
summary of the information posted on the website will be included in Section 7, Consultation
and Public Participation. Copies of the posted information will be included in an appendix to the
Noise Exposure Maps and Supporting Documentation.
Task 7.4 Present Information to the Monroe County BOCC
The Consultant will attend one BOCC meeting in order to present the findings of the study and
obtain BOCC approval to submit the NEMs to FAA. The Consultant will prepare the information
for distribution to the BOCC and provide one electronic (PDF format) to Airport staff for inclusion LO
in the BOCC agenda package.A copy of Version 3 of the Noise Exposure Maps and Supporting
Documentation will be provided on CD or flash drive for distribution to the BOCC in advance of
the meeting. This task includes one two-day/two-night trip to Key West by the Consultant's Project N
Manager. A summary of the BOCC's consideration of the NEM will be included in Section 7,
Consultation and Public Participation. Documentation of the BOCC's consideration of the NEM
will be included in an appendix to the Noise Exposure Maps and Supporting Documentation.
Task 7.5 Compile and Analyze Public Comments
All comments received on the NEM Update, including letters, e-mails, and comment forms, will
be compiled and analyzed. Responses will be drafted as appropriate. Additionally, calls to the
airport's noise hotline will be documented and summarized. A summary of the comments will be
included in Section 7, Consultation and Public Participation, and copies of all comments will
be included in an appendix to the Noise Exposure Maps and Supporting Documentation.
Postcards will be mailed to all parties who submitted comments (and legibly provided their name
and address), to let them know their comments were received and included in the study.
Packet Pg. 1571
Task 7.6 Documentation
Preliminary text, tables, and exhibits on updated program areas will be prepared in the form of
Section 7, Consultation and Public Participation in the Noise Exposure Maps and
Supporting Documentation. Section 7 will be provided to the FAA for review prior to inclusion
into the NEM Documentation. The FAA will be provided with a pdr version and MS WORD°
version, transmitted via email.
TASK 8 NEM REPORT PREPARATION
Sections 1 through 7 will be compiled and formatted to create the Noise Exposure Maps and
Supporting Documentation, which will be submitted to FAA for their consideration under title 14
CFR part 150. Five versions of the NEM document will be prepared over the course of the study. LU
A separate Executive Summary will be prepared. Quantities of each version are estimates of the
needs of both the FAA and Monroe County. Exhibits will be provided in color. The cost estimate LO
is based on the quantities indicated below. If additional copies are determined to be necessary,
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they will be printed and charged to the County on a per copy basis. A web-friendly version of the
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final NEM document will be made available for posting on the Ad-Hoc Committee Website. N
Task 8.1 Quality Review (NEM Version 1)
Prior to the submittal of the document to Monroe County, an independent technical review (ITR) i
of the NEM Document and Executive Summary will be performed by qualified Consultant staff not
directly involved in writing the document. The purpose of the quality review is to ensure that all >-
study deliverables are high quality, technically sound documents. Version 1 will incorporate the
FAA's comments on preliminary NEM document Sections 1 through 6.
V1 Document Distribution Monroe County FAA Consultant TOTAL
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cv
NEM Document (Hard Copy) 0 0 1 1 0
0.
Executive Summary 0 0 1 1
0
NEM Document & Executive 0 0 1 1
Summary (electronic media)
Task 8.2 Monroe County Staff and Ad-Hoc Committee Review Document (NEM
Version 2)
Version 2 of the NEM will be prepared and submitted to the Monroe County staff and Ad-Hoc
Committee for their review and comment.
The NEM Executive Summary will be provided in hard copy and the NEM document will be
provided on electronic media for distribution to the Ad-Hoc Committee members. One hard copy
of the NEM documentation will be provided to Monroe County. Monroe County staff will be
responsible for distribution of the documents to the Ad-Hoc Committee members.
Packet Pg. 1572
V2 Document Distribution Monroe County FAA Consultant TOTAL
NEM Document (Hard Copy) 1 0 1 2
Executive Summary 15 0 1 16
NEM Document and Executive 15 0 1 16
Summary (electronic media)
Task 8.3 Board of County Commissioners and Public Review (NEM Version 3)
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Version 3 of the NEM will incorporate the comments from the FAA, the Monroe County staff, and
the Ad-Hoc Committee and will be made available to the public and provided to the BOCC for LO
their formal acceptance. Hard copies of the NEM and Executive Summary will be placed in the
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public library, at the County Commissioners' Office and the Airport Administration Office for the
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public to review. The NEM Executive Summary and the NEM document will be provided on
electronic media for distribution to the BOCC in advance of the BOCC meeting during which
BOCC acceptance of the document will be requested. The NEM Executive Summary and the
NEM document will be provided to the FAA on electronic media (MS Word and .PDF) for the i
FAA's review and comment.
V3 Document Distribution Monroe County FAA Consultant TOTAL
NEM Document (Hard Copy) 3 0 1 4
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Executive Summary 3 0 1 4
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NEM Document and Executive 1 1 1 3
Summary (electronic media)
0
Task 8.4 FAA Formal Review (NEM Version 4)
Version 4 of the NEM will document the public involvement process and be provided to the FAA
for their formal review and acceptance. The NEM Executive Summary and the NEM document
will be provided to the FAA on electronic media (MS Word and .PDF) for the FAA's review and
comment. The FAA Program Manager will be responsible for distribution of documents to various
FAA Lines of Business as appropriate.
Packet Pg. 1573
V4 Document Distribution Monroe County FAA Consultant TOTAL
NEM Document (Hard Copy) 0 0 1 1
Executive Summary 0 0 1 1
NEM Document and Executive 0 1 1 2
Summary (CD)
Task 8.5 Final NEM Document (NEM Version 5)1
Version 5 of the NEM document will include the FAA's notice of acceptance and documentation
of compliance with Section 107 of the Aviation Safety and Noise Abatement Act of 1979 and will LO
represent the final NEM document for the project. The Executive Summary will be updated to
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reflect the public involvement process, FAA's acceptance of the NEMs, and documentation of
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compliance with Section 107 of the Aviation Safety and Noise Abatement Act of 1979. An
electronic copy will be provided to the FAA Program Manager. Monroe County staff will be
responsible for distribution of documents within Monroe County.
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V5 Document Distribution Monroe County FAA Consultant TOTAL
NEM Document (Hard Copy) 1 0 1 2 --
Executive Summary 15 0 1 16
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NEM Document and Executive
Summary (electronic media) 1 1 1 3
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TASK 9 PROCEDURAL REQUIREMENTS TO LIMIT RECOVERY OF DAMAGES 0
After FAA acceptance of the Noise Exposure Maps and Supporting Documentation, the
Consultant will follow all procedural requirements outlined in Section 107 of the Aviation Safety
and Noise Abatement Act of 1979 (PL 96-193, 49 USC 2101) which provides a process whereby
a person acquiring property in an area surrounding an airport for which a Noise Exposure Map
has been submitted shall be limited in the recovery of damages with respect to noise attributable
to the airport. The Act outlines the requirements and exceptions to this limitation. The Consultant
will ensure that these requirements are met to further protect the airport.
The Consultant will prepare a camera-ready public notice for publication in The Key West
Citizen. Airport staff will arrange for publication of the public notice at a size of approximately 3
columns by 6 inches. The public notice will be published once a week for three consecutive weeks.
Airport staff will obtain proof of publication from The Key West Citizen for each publication of the
public notice and provide this documentation to the Consultant for inclusion in the Final NEM
(Version 5).
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