Item C23 C.23'
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CountCounty ��Monroe. ,y, ? "tr, BOARD OF COUNTY COMMISSIONERS
y lrl ' T� \�ka� Mayor Heather Carruthers,District 3
�1 1 i Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys` �)-.���` Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
September 16, 2020
Agenda Item Number: C.23
Agenda Item Summary #7325
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
No
AGENDA ITEM WORDING: Approval to reject all bids for the Florida Keys Marathon
International Airport Terminal Building Rehabilitation and Security Site Lighting project due to bid
irregularities, insufficient bid information and/or bids over engineer's estimates and available grant
funds AND approval to re-advertise as three separate bid solicitations: 1) Terminal Building re-roof;
2) Terminal interior rehabilitation; and 3) Security Site Lighting. The project is funded by State
FDOT Grant GOU78 (80%) and Marathon Airport Operating Fund 403 (20%).
ITEM BACKGROUND:
Terminal Terminal Security Site
Re-roof Rehab. Lighting
Bidder Base Bid Bid Alt. 41 Bid Alt. 41 Contingency Permit Total
Marino $1,740,000 $771,750 $1,100,000 $100,000 $60,000 $3,771,750
DL Porter $2,029,135 $349,686 $889,698 $100,000 $60,000 $3,428,519
Critical Path $2,479,648 $416,802 $708,437 $100,000 $60,000 $3,764,887
Design Cntr $2,505,936.55 $1,035,930.40 $850,905.80 $100,000 $60,000 $4,552,772.75
D.L. Porter, Critical Path and Design Center all submitted bids that exceeded the engineer's
estimates. In addition, D.L. Porter's bid was received after the deadline late and should be
disqualified on that basis alone. One bidder, Marino, submitted a base bid that was within
engineer's estimates however the bid submission did not meet DBE requirements as follow:
Bidder: Marino Construction Group, Inc.
DBE Participation: Section J Form—No DBE subcontractors identified
Attachment 1 —DBE Utilization Form—Indicated 0% DBE utilization on
this contract.
Letter of Intent—No DBE firms identified. Included a Section J Form
indicating Good Faith Effort Form was not included in project manual and
identified they sent emails to 5 firms requesting quotes, noting they did
not receive any quotes. Indicated they had included emails, but these were
not included in the documentation.
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C.23'
Analysis:
In accordance with Appendix A to 49 CFR Part 26, the bidder must show
that it took all necessary and reasonable steps to achieve a DBE goal by
their scope, intensity, and appropriateness to the objective. The airport
sponsor has the responsibility to make a fair and reasonable judgement
whether a bidder that did not meet the goal made adequate good faith
efforts, considering the quality, quantity, and intensity of the different
kinds of efforts that the bidder has made. The types of actions considered
as part of a bidder's GFE based on Appendix A to Part 26 includes:
■ Conducted Market Research to Locate DBEs —bidder identified potential
DBEs
■ Solicitation Timeliness —no documentation submitted
■ Solicitation and Follow-Up —no documentation submitted
■ Negotiations in Good Faith with Interested DBEs —no documentation
submitted
■ Made Plans Available—no documentation submitted
■ Assisted DBEs with Bonding/Lines of Credit/Insurance —no
documentation submitted
• Assisted DBEs in obtaining necessary equipment, supplies, materials or
related—no documentation submitted
• DBE Performance of other Bidders —Other 3 bidders indicated they would
meet or exceeded DBE goal
Bidder only reached out to roofing-related companies for inquiries. No other
trades were contacted for DBE participation. Based on DBE documentation
submitted, the Good Faith Effort documentation is deemed insufficient.
PREVIOUS RELEVANT BOCC ACTION: On April 15, 2020, the BOCC granted approval to
advertise for sealed bids for the Terminal Re-roof project, and on May 20, 2020, the BOCC granted
approval to include the Terminal Interior rehab. and Security Lighting to the Terminal Re-roof bid
solicitation.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract: Approx. $500.00 for bid notices
Total Cost to County: -0-
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C.23'
Current Year Portion:
Budgeted:
Source of Funds: Airport Operating Fund 403
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 09/01/2020 3:56 PM
Richard Strickland Completed 09/01/2020 4:24 PM
Pedro Mercado Completed 09/01/2020 4:31 PM
Purchasing Completed 09/01/2020 4:32 PM
Budget and Finance Completed 09/01/2020 5:05 PM
Maria Slavik Completed 09/01/2020 5:42 PM
Liz Yongue Completed 09/01/2020 6:41 PM
Board of County Commissioners Pending 09/16/2020 9:00 AM
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