Item C27 C.27'
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County of Monroe
�y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers,District 3
�1 `_ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys` )-.�ff` Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
September 16, 2020
Agenda Item Number: C.27
Agenda Item Summary #7329
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Approval of Amendment 4002 to Contract 4 AA-2029, Older
Americans Act (OAA) between the Alliance for Aging, Inc., (AAA) and the Monroe County Board
of County Commissioners/Monroe County Social Services/In-Home Services and Nutrition
Programs for the contract period of 01/01/2020 through 12/31/2020, to increase the OAA IIIB and
NSIP allocations with non-recurring funding by $11,966.08. This amendment changes the total
OAA Contract funding of$826,410.36 to $838,376.44.
ITEM BACKGROUND: The OAA program is a Federal program initiative that provides
assistance to older persons and caregivers. It is the only Federal supportive services program
directed solely toward improving the lives of older people and assisting them in remaining in their
homes as opposed to being prematurely institutionalized.
PREVIOUS RELEVANT BOCC ACTION: Amendment 41 was BOCC approved on 05/20/2020.
CONTRACT/AGREEMENT CHANGES:
Increase in funding
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
AA 2029 Amendment 002 (scanned for Agenda 9/3/20)
OAAA2029AMENDMENTOO I backup
FINANCIAL IMPACT:
Effective Date: 01/01/2020
Expiration Date: 12/31/2020
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C.27
Total Dollar Value of Contract: $838,376.44
Total Cost to County: 10% cash match
Current Year Portion:
Budgeted: YES
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: NO If yes, amount:
Grant: YES
County Match: 10% cash match
Insurance Required:
Additional Details:
09/16/20 NEW COST CENTER ADDED $11,966.08
125-6153020,125-6153120, 125-6153220, 125-6153420, 125-6153320
REVIEWED BY:
Sheryl Graham Completed 09/02/2020 11:46 AM
Pedro Mercado Completed 09/02/2020 12:00 PM
Purchasing Completed 09/02/2020 12:01 PM
Budget and Finance Completed 09/02/2020 1:33 PM
Maria Slavik Completed 09/02/2020 1:37 PM
Liz Yongue Completed 09/02/2020 2:39 PM
Board of County Commissioners Pending 09/16/2020 9:00 AM
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C.27.a
AMENDMENT 002 CONTRACT AA-2029 Page 1
THIS AMENDMENT is entered into between the Alliance of Aging, Inc.hereinafter referred to as the"Alliance",
and Monroe County Board of County Commissioners,Social Services/In-Home Services,hereinafter referred to
as the"Contractor"and collectively referred to as the"Parties."
The purpose of this amendment is to make the following changes to the existing OAA contract funding.
Recurring Non-Recurring Total
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Title IIIB $6,917.63 6,917.63
NSI P $5,048.45 5,048.45
Adjust Rates
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TOTAL - 11,966.08 $11,966.08
This amendment changes the total OAA contract funding from: $926,410.36 to: $838,376.44
The Budget Summary by Title for the whole Fiscal Year(January 01-December 31,2020)is as follows:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Older American Act Administration
Title IIIB-Support Services U.S.Health and Human Services 93.044 $122,982.16 W
Older American Act Administration
Title IIIC1-Congregate Meals U.S. Health and Human Services 93.045 $161,593.30
Older American Act Administration
Title IIIC1-Families First COVI'D-19 U.S. Health and Human Services
Funding 93.045 $29,467.22
Older American Act Administration
Title IIIC2-Home Delivered Meals U.S. Health and Human Services 93.045 $231,143.42
Older American Act Administration
Title IIIC2-Families First COVID-19 U.S. Health and Human Services
Funding 93.045 $101,827.29
Older American Act Administration
Title III E-Caregiver Support Services U.S. Health and Human Services 93.052 $115,281.29
Title III ES-Caregiver Support Services $36,207.78
Older American Act
Nutrition Services Incentive Program 93.053 $39,873.98
TOTAL FEDERAL AWARD $838,376.44
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C.27.a
AMENDMENT 002 CONTRACT AA- 2029 Page 2
The Alliance shall make payment to the provider for the provision of services up to a.maximum number
of units of service and at the rate(s)stated below:
Service to be Provided Service Maximum Units of Service Maximum
Unit Rate Prior Units Additional Total Dollars
Chore IIIB $24.00 660 35 695 $16,670.48
Companionship IIIB $11.00 45 (0) 45 $489.60
Escort IIIB $50.00 10 0 10 $489.60 N
Home Delivered Meals I1113 $5.00 79 79 $395.76
Beginning 4/1/2020
Homemaker IIIB $25.00 1,939 112 2,051 $51,284.09 N
Personal Care IIIB $26.00 1,865 108 1,973 $51,289.80
Screening&Assess IIIB $25.00 63 4 67 $1,673.23
Shopping Assistance 1118 $13.00 38 (0) 38 $489.60
Shopping Assistance CV IIIB $30.90 3 0 3 $100.00
Beginning 3/23/2020
Telephone Reassurance CV IIIB $27.37 4 (0) 4 $100.00
Congregate Meals CI $9.00 17,255 (22) 17,133 $154,194.94
Congregate Meals MLTC Cl $9.00
Congregate Meals Guest C1 $9.00 W
Congregate Meals Volunteer C1 $9.00
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Congregate Meals CHM CI $5.00 20 20 $100.00 ,
Beginning 4/1/2020
Emergency Congregate Meals C1 $9.00 188 0 188 $1,690.00
Congregate Meals Screening C1 $20.00 129 0 129 $2,580.20
Home Delivered Meals CI $5.00 20 20 $100.00
Beginning 4/1/2020
Nutrition Counseling C1 $70.56 29 0 29 $2,050.11
Nutrition Education CI $0.50 1,356 (200) 1,156 $578.05 y
Nutrition Education C1 $1.00 100 100 $100.00
Beginning 8/16/2020 CD
Shopping Assistance CV C1 $30.90 3 0 3 $100.00
Telephone Reassurance CV C1 $27.37 4 (0) 4 $100.00
COVID Congregate Meals C1 Cost Reimb. $29,467.22
Home Delivered FRZN C2 $5.00 32,037 (0) 32,037 $160,184.73 m
Home Delivered Hot C2 $6.53 9,582 0 9,582 $62,571.67
Emergency Shelf Meals C2 $6.53 386 0 386 $2,520.00 04
Nutrition Counseling C2 $70.56 3 0 3 $190.00
Nutrition Education C2 $0.50 732 (200) 532 $266.19
Nutrition Education C2 $1.00 100 100 $100.00
Beginning 9/16/2020
Screening&Assess C2 $26.22 203 (0) 203 $5,310.83
COVID Home Delivered Meals C2 Cost Reimb. $101,827.29
Respite-In Home IIIE $22.00 891 0 891 $19,610.32
Respite-Facility IIIE $10.50 6,560 (0) 6,560 $68,878.64
Caregiver Training Grp 111E $81.75 87 (0) 87 $7,103.28
Caregiver Training Ind IIIE $75.00 239 0 239 $17,932.85
Screening&Assess IIIE $25.00 70 0 70 $1,756.20
Chore IIIES $24.00 345 (0) 345 $8,279.22
House Improve/Mat Aid IIIES Cost Reimb. $9,472.87
Material Aid IIIES Cost Reimb. $9,472.88
Medical Equip IIIES Cost Reimb.1 I 1 1 $8,982.81
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C.27.a
AMENDMENT 002 CONTRACT AA- 2029 Page 3
NSIP $0.72 48,3691 7,012 55,381 1 $39,873.98
CONTRACT TOTAL AS AMENDER I I 1 1 $838,376.44
All provisions in the contract and any attachments thereto in conflict with this amendment shall be
and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the
level specified in the contract are hereby amended to conform with this amendment.
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This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF,the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized. CD
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Monroe County Board of County ALLIANCE FORAGING, INC.
Commissioners,
Social Services/In-Home Services
SIGNED BY: SIGNED BY:
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NAME: NAME: Max B. Rothman,JD, LL.M.
TITLE: TITLE: President&CEO
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DATE: DATE:
Prepared 7/28/2020 c44
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Uounty of Monroe BQAR o����s
Mayor Heather Carruthers,District 3
Ile Flonida Keys Mayor Pro Tem Michelle Coldiron,District 2
Craig Cates,District I
David Dice,District 4
0 Sylvia J.Murphy,District 5
COUnty COnlniiSsion Meeting;
May 20, 2020
Agenda Item Summary #6859
BULK ITEM[: Yes DEPARTMENT: Social Services
CD
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Approval of Amendment #001 to Contract # AA-2029 Older
Americans Act (OAA) between the Alliance for Aging, Inc., (AAA) and the Monroe County Board E
of County Commissioners/Monroe County Social Services/In-Home Services and Nutrition
Programs for the contract period of01/01/2020 through 12/31/2020, to increase the OAA C1 and C2
allocation with nonrecurring Families First COVID-19 handing by 131,2 4.51. This amendment
changes the total OAA Contract funding of$695,115.85 to to $826,410.36.
ITEM BACKGROUND: The OAA program is a Federal programm initiative that provides
assistance to older persons and caregivers. It is the only Federal supportive services program
directed solely toward improving the lives of older people and assisting them in remaining in their
homes as opposed to being prematurely institutionalized. As a result of this pandemic, non-recurring l_
Families First COVID-19 funding has become available to us in order to increase our meal services
to the communities throughout Monroe County,
PREVIOUS RELEVANT BOCC ACTION: Approval of Standard Contact AA-2029 between the
Alliance for Aging and the Monroe County Board of County Commissioners/Monroe County Social
Services/In-Home ,Services and Nutrition Program on 1/22/2020.
CONT T/AGREEMENT CHANGES:
Increase in funding due to COVID-19
STAFF COMMENDATION: Approval
DOCUMENTATION:
Amendment 001 AA2029
Backup AA2029 Approved 0122 2020
1 st Amendment 05/20/2020
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AMENDMENT 001. CONTRACT AA- 2029 �����,r� ��"`� � "� Page 1
THIS AMENDMENT is entered into between the Alliance of Aging, Inc. hereinafter referred to as the "Alliance",
and Monroe County Board of County Commissioners,Social Services/In-Home Services, hereinafter referred
as the "Contractor"and collectively referred to as the",Parties." T::%
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The purpose of this amendment is to make the following changes to the existing OAA contract funding.
Recurring Non-Recurring Total
Families First COVID-19 Funding C1 $29,467.22 $29,467.22
Families First COVID-19 Funding C2 $101,827.29 $101,827.29
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Adjust Services and
Rates in Response to ,
the COVID-19 Crisis cv
TOTAL - 131,294.51 $131,294.51
This amendment changes the total OAA contract funding from: $695,115..85 to: $826,410.36
The Budget Summary by Title for the whole Fiscal Year(January 01-Decernber 31, 2020)is as follows:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Older American Act Administration
Title IIIB-Support Services U.S. Health and Human Services 93.044 $116,064.54
Older American Act Administration
Title IIIC1-Congregate Meals U.S. Health and Human Services 93.045 $161,593.29
Older American Act Administration
Title IIIC1-Families First COVID-19 U.S. Health and Human Services
Funding 93.045 $29,467.22
Older American Act Administration
Title IIIC2-Home Delivered Meals U.S. Health and Human Services 93.045 $231,143.42
Older American Act Administration
Title IIIC2-Families First COVID-19 U.S. Health and Human Services ,
Funding 93..045 $101,827.29 cCD
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Older American Act Administration
Title III E-Caregiver Support Services U.S. Health and Human Services 93,052 $115,281.29
Title III ES-Caregiver Support Services $36,207.78
Older American Act
Nutrition Services Incentive Program 93.053 $34,825.53
TOTAL FEDERAL AWARD $826,410.36
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AMENDMENT 001 CONTRACT AA- 2029 Page 2
The Alliance shall make payment to the provider for the provision of services up to a maximum number
of units of service and at the rate(s)stated below:.
.__..............
Service to be Provided Service Maximum Units of Service Maximum
Unit Rate Prior Units Additional Total Dollars
Chore 1118 $24.00 669 (9) 660 $15,844.29
Companionship 11I13 $11.00 45 (0) 45 $489.60
Escort IIIB $50.00 10 0 10 $489.60
Homemaker IIIB $25.00 1,939 0 1,939 $48,484.26
Personal Care IIIB $26.00 1,865 (0) 1,865 $48,484.26
Screening&Assess IIIB $25.00 63 0 63 $1,582.92 .�
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Shopping Assistance 1118 $13.00 38 (0) 38 $499.60CD
Congregate Meals C1 $9.00 17,177 (22) 17,155 $154,394.94 _
Emergency Congregate Meals C1 $9.00 188 0 188 $1,690.00
Congregate Meals Screening C1 $20.00 129 0 129 $2,580,20 CD
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Nutrition Counseling C1 $70.56 29 0 29 $2,050.11
Nutrition Education C1 $0.50 1,356 0 1,356 $678.05
Home Delivered FRZN C2 $5.00 32,037 (0) 32,037 $160,184.73
Home Delivered Hot C2 $6.53 9,582 0 9,582 $62,571.67
Emergency Shelf Meals C2 $&53 386 0 386 $2,520.00
Nutrition Counseling C2 $70.56 3 0 3 $190.00
Nutrition Education C2 $0.50 732 0 732 $366.19
Screening&Assess C2 $26.22 203 (0) 203 $5,310.83
Respite- In Home IIIE $22.00 891 0 891 $19,610.32
Respite-Facility IIIE $10.50 6,560 (0) 6,560 $68,878.64
Caregiver Training Grp IIIE $81.75 87 (0) 87 $7,103.28
Caregiver Training Ind IIIE $75.00 239 0 239 $17,932.85
Screening&Assess IIIE $25.00 70 0 70 $1,75&20
Chore IIIES $24.00 345 (0) 345 $8,279.22
House Improve/Mat Aid IIIES Cost Reimb. $9,472.87
Material Aid IIIES Cost Reimb. $9,472,88
Medical Equip IIIES Cost Reimb. $8,982.81 ,
NSIP -$0.72 48,369 (0) 48,369 $34,825.53 CD
Shopping Assistance CV IIIB $30.90 3 3 $100.00 cV
Telephone Reassurance CV 1118 $27.37 4 4 $100.00
Shopping Assistance CV C1 $30.90 3 3 $100.00
Telephone Reassurance CV C1 $27.37 4 4 $100.00
COVID Congregate Meals C1 Cost Reimb. $29,467.22
COVID Home delivered Meals C2 Cost Reimb. $101,827.29
CONTRACT TOTAL AS AMENDED $826,410.36
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C.27.b
AMENDMENT 001 CONTRACT AA- 2029 Page 3
All provisions in the contract and any attachments thereto in conflict with this amendment shall be
and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the
level specified in the contract are hereby amended to conform with this amendment,
This amendment and all its attachments are hereby made a part of the contract.
IN WITLESS WHEREOF,the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
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Monroe County Board of County ALLIANCE FORAGING, INC..
Commissioners,
Social Services/In-Home Services
SIGNED BY: SIGNED BY: :f
NAME: NAME: Max B. Rothman,JD, I.L.M.
TITLE: - -j LIA I TITLE: President&CEO
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� DATE: DATE: L�' 2�t1
Prepared 4/8/2020
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C.27.b
MONROE COUNTY BOARD (SEAL)
OF COUNTY COMMISSIONERS XFTES°T. EEVIN MADOK, CPA, CLERK
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MA7 HEAT ER CARRLITHERS AS DEPUTY CLERK 05/20/2020 ----
MONROE COUNTY A'I-FORNEY
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