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Item D3 D.3 `, County of Monroe y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Heather Carruthers,District 3 �1 `ll Mayor Pro Tem Michelle Coldiron,District 2 The Florida.Keys` )-.�ff` Craig Cates,District 1 David Rice,District 4 w � Sylvia J.Murphy,District 5 County Commission Meeting September 16, 2020 Agenda Item Number: D.3 Agenda Item Summary #7233 BULK ITEM: Yes DEPARTMENT: Engineering/Roads TIME APPROXIMATE: STAFF CONTACT: Clark Briggs (305) 295-4306 n/a AGENDA ITEM WORDING: Approval to award bid and approve a contract with Affordable Asphalt, Inc. for construction of Hurricane Irma Roadway Repairs I Upper Keys Roads Project in the amount of$149,295.50. ITEM BACKGROUND: The roadways being repaired in this Contract are Marina Ave in Key Largo and West Seaview Lane in Duck Key. Hurricane Irma Roadway Repairs I Upper Keys Project was advertised for bids on June 27, 2020. Two bids were received on August 12, 2020 with Affordable Asphalt being the lowest responsible bidder. It is anticipated that this project will be eligible for reimbursement with 90% to be funded by the Federal Emergency Management Agency (FEMA), 5% funded by the State and 5% County matching funds; if funded as expected the total cost to the County will be $7,464.78. PREVIOUS RELEVANT BOCC ACTION: The BOCC approved Task Order for Engineering Design and Permitting Services with CSA Central, Inc. for the Hurricane Irma Roadway Repairs Project at the May 2018 meeting. CONTRACT/AGREEMENT CHANGES: New STAFF RECOMMENDATION: Approval of contract with Affordable Asphalt Inc. for construction of Hurricane Irma Roadway Repairs I Upper Keys Project. DOCUMENTATION: Hurricane Irma Roadway Repairs I Upper Keys Project Contract COI Exipres 5-8-2021 FINANCIAL IMPACT: Effective Date: 9/16/2020 Packet Pg. 1992 D.3 Expiration Date: 90 days after notice to proceed Total Dollar Value of Contract: $149,295.50 Total Cost to County: $7,464.78 Current Year Portion: $7,464.78 Budgeted: Yes Source of Funds: 125-0459110 Hurricane Irma CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: Yes County Match: $7,464.78 (5% of total contract amount) Insurance Required: Yes Additional Details: 09/16/20 125-0459110 - HURRICANE IRMA $149,295.50 REVIEWED BY: Judith Clarke Completed 08/31/2020 8:37 AM Christine Limbert Completed 08/31/2020 11:07 AM Purchasing Completed 08/31/2020 11:13 AM Budget and Finance Completed 09/01/2020 2:43 PM Maria Slavik Completed 09/01/2020 4:02 PM Liz Yongue Completed 09/01/2020 6:56 PM Board of County Commissioners Pending 09/16/2020 9:00 AM Packet Pg. 1993 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' Section 00500 Standard Form of Agreement y Between Owner and Contractor Where the basis ofpayment is a STIPULATED SUM AGREEMENT Made as of the day of in the year of Two Thousand and Twenty. .� 0 BETWEEN the Owner: Monroe County Board of County Commissioners("BOCC") E 1100 Simonton Street Key West,Florida 33040 ("Owner") And the Contractor: Affordable Asphalt 94411 Overseas Highway Tavernier, FL 33070 ("Contractor") 0 For the following Project: Hurricane Irma Roadway Repairs I Upper Keys Project Monroe County, Florida a ("Proj ect") Oversight for Owner: Monroe County Engineering Services Department 1100 Simonton Street, Rm 2-216 Key West, FL 33040 Engineer: CSA Central, Inc. 8200 N.W. 41st Street, Suite 305 Doral, Florida 33166-3207 E The Owner and Contractor agree as set forth below. E 9/16/2020 CONTRACT DOCUMENTS 00500- I Packet Pg. 1994 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' ARTICLE 1 The Contract Documents The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Insurance Requirements and Documents, Milestone Schedule, Bid Documents and Contractor's Bid, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement. These form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations,representations or agreements, either written or oral. Notice Requirement 0 All written correspondence to the COUNTY shall be dated and signed by an authorized representative of the CONSULTANT. Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage pre-paid, to the COUNTY by certified mail, return receipt requested, to the following: .2 Ms. Judith Clarke, P.E. Director of Engineering Services Monroe County 1100 Simonton Street, Room 2-216 0 Key West, Florida 33040 0 For the Contractor: Michael Woods, Owner Affordable Asphalt 94411 Overseas Hi _ghw y Tavernier, FL 33070 ARTICLE 2 The Work of this Contract 0 The Contractor shall execute the entire Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of others, or as follows: E Scope of Work is as specified in the Contract Documents, and shown on the Drawings and in the specifications. The contract constitutes the entire and exclusive agreement between the Owner andthe Contractor with reference to the Hurricane Irma Roadway Repairs I Unner Keys Project. s ARTICLE 3 E Date of Commencement and Substantial Completion 9/16/2020 CONTRACT DOCUMENTS 00500-2 Packet Pg. 1995 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' 3.1 The date of commencement is the date from which the Contract Time of Paragraph 3.2 is measured, and shall be the date of this Agreement, as first written above,unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner as stated in Section 00350, milestone schedule. Unless the date of commencement is established by a notice to proceed issued by the Owner, the Contractor shall notify the Owner, in writing not less than five days before commencing the Work. The date of commencement shall be the date specified in the Notice to Proceed issued to the Contractor. 32 The Contractor shall achieve Substantial Completion of the entire Work not later than 9090 Days after the Date of Commencement, subject to adjustments of the Contract Time as provided by the Contract Document. 0 LIQUIDATED DAMAGES E Liquidated damages will be based on the Substantial Completion Date for all work, modified by all approved extension in time as set forth by the Owner's signature of approval on the Certificate of Substantial Completion. The liquidated damages table below shall be utilized to determine the amount of liquidated damages. s FIRST SECOND 31stDAY & 2 CONTRACT AMOUNT 15 DAYS 15 DAYS THEREAFTER 0 Under 50,000.00 $50.00/DAY $100.00/DAY $250.00/DAY �? $50,000.00-$99,999.00 100.00/DAY 200.00/DAY 750.00/DAY u $100,000.00-499,999.00 200.00/DAY 500.00/DAY 2,000.00/DAY CL $500,000.0 and Up 500.00/DAY 1,000.00/DAY 3,500.00/DAY The Contractor's recovery of damages and sole remedy for any delay caused by the Owner shall be an extension of time on the Contract. Uncontrollable Circumstance 33 Any delay or failure of either Party to perform its obligations tinder this Agreement will be excused to the extent that the delay or failure was caused directly by an event beyond such Party's control,without such Party's fault or negligence and that by its nature could not have been foreseen by � such Party or, if it could have been foreseen, was unavoidable: (a) acts of God; (b) flood, fire, 0 earthquake, explosion, tropical storm, hurricane or other declared emergency in the geographic area of the Project; (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot, E or other civil unrest in the geographic area of the Project; (d)government order or law in the geographic 0) area of the Project; (e)actions, embargoes, or blockades in effect on or after the date of this Agreement; 12 (f) action by any governmental authority prohibiting work in the geographic area of the Project;(each, .2 a "Uncontrollable Circumstance"). CONTRACTOR'S financial inability to perform, changes in cost s or availability of materials, components, or services, market conditions, or supplier actions or contract disputes will not excuse performance by Contractor under this Section. Contractor shall give County written notice within 7 days of any event or circumstance that is reasonably likely to result in an E Uncontrollable Circumstance, and the anticipated duration of such Uncontrollable Circumstance. Contractor shall use all diligent efforts to end the Uncontrollable Circumstance, ensure that the effects of any Uncontrollable Circumstance are minimized and resume full performance tinder this Agreement. The County will not pay additional cost as a result of an 9/16/2020 CONTRACT DOCUMENTS 00500-3 Packet Pg. 1996 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' Uncontrollable Circumstance. The Contractor may only seek a no cost Change Order for such reasonable time as the Owners Representative may determine. ARTICLE 4 Contract Sum 4.1 The owner shall pay the Contractor in current funds for the Contractor's performance of the Contract, for the Hurricane Irma Roadway Repairs I Ugper Keys Project the Contract Sum of One Hundred Forty-Nine Thousand Two Hundred Ninety-Five DOLLARS and Fifty Cents, ($149,295.50), subject to additions and deductions as provided in the Contract Documents. 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: None 4.3 Unit prices, if any, are as follows: As specified in Section 00110. ARTICLE 5 Progress Payments 5.1 Based upon Applications for Payment submitted by the Contractor to the Owner, and upon Project Applications and Certificates for Payment,the Owner shall make progress payments on account of the Contract Sum to the contractor as provided below and elsewhere in the Contract Documents. u 0 CL 52 The period covered by each Application for payment shall be one calendar month ending on the last day of the month. 5.3 County shall pay pursuant to the Local Government Prompt Payment Act 218.70 Florida Statutes. 5.4 Each Application for Payment shall be based upon the Schedule of Values submitted by the a Contractor in accordance with the Contract Documents.The Schedule of Values shall allocate the entire W Contract Sum among the various portions of the Work and be prepared in such form and supported by such data to substantiate its accuracy as the Owner may require. This schedule, unless objected to by the Owner, shall be used as a basis for reviewing the Contractor's Applications for Payment. 0 5.5 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. 5.6 Subject to the provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: s 5.6.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the total Contract Sum allocated to that portion of the Work in the Schedule of Values, less retainage of Five percent (5%). Pending final determination of cost to the Owner of changes in the Work, amounts not in 9/16/2020 CONTRACT DOCUMENTS 00500-4 Packet Pg. 1997 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' dispute may be included in applications for Payment. The amount of credit to be allowed by the Contractor to the Owner for a deletion or change which results in a net decrease in the Contract Sum shall be actual net cost as confirmed by the Owner. When both additions and credits covering related Work or substitutions are involved in a change the allowance for overhead and profit shall be figured on the basis of net increase, if any, with respect to that change. 5.6.2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of Five percent(5%): 5.6.3 Subtract the aggregate of previous payments made by the Owner; and 5.6.4 Subtract amounts, if any, for which the Owner has withheld or nullified a Certificate for Payment as provided in Paragraph 9.5 of the General conditions. E 5.7 The progress payment amount determined in accordance with Paragraph 5.6 shall be further modified under the following circumstances: .2 5.7.1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to Ninety-Five percent(95%) of the Contract Sum, less such amounts as the Owner recommends and determines for incomplete Work and unsettled claims; and 2 0 5.7.2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Subparagraph 9.10.3 of the General Conditions. c. 5.8 Reduction or limitation of retainage, if any, shall be as follows: None ARTICLE 6 Final Payment Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when (1) the Contract has been fully performed by the Contractor except for the Contractor's responsibility to correct nonconforming Work as provided in Subparagraph 12.2.2 of the General Conditions and to satisfy other requirements, if any, which necessarily survive final payment: W and (2) a Final Project Certificate for Payment has been issued by the Project Manager: such final cu payment shall be made by the Owner not more than 20 days after the issuance of the Final Project I= Certificate for Payment. ARTICLE 7 Miscellaneous Provisions 7.1 Where reference is made in this Agreement to a provision of the General Conditions or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. C 9/16/2020 CONTRACT DOCUMENTS 00500-5 Packet Pg. 1998 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' 7.2 Payments due and unpaid under the Contract shall bear interest pursuant to the Local Government Prompt Payment Act 218.735 7.3 Temporary facilities and services: None. 7.4 Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Board of County Commissioners. 7.5 Public Entities Crimes By signing this Agreement, Contractor represents that the execution of this Agreement will not violate the Public Entities Crime Act (Section 287.133, Florida Statutes). Violation of this section shall result in termination of this Agreement and recovery of all monies paid hereto, and may result in debarment from County's competitive procurement activities. In addition to the foregoing, Contractor further represents that there has been no determination, E based on an audit,that it or any subcontractor has committed an act defined by Section 287.133,Florida Statutes, as a "public entity crime" and that it has not been formally charged with committing an act defined as a "public entity crime" regardless of the amount of money involved or whether Contractor has been placed on the convicted vendor list. s Contractor will promptly notify the County if it or any subcontractor is formally charged with an act defined as a "public entity crime" or has been placed on the convicted vendor list. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime �? may not submit a bid on a contract to provide any goods or services to a public entity, may not submit ) a bid on a contract with a public entity for the construction or repair of a public building or public work may not submit bids on leases of real property to public entity, may not be awarded or perform work as contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 7.6 The following items are part of this contract: a) Maintenance of Records: CONTRACTOR shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Records shall be retained for a period of five years 0 from the termination of this agreement or for a period of five years from the submission of the M final expenditure report as per 2 CFR §200.333, whichever is greater. Each party to this I= Agreement or its authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the 2 Agreement and for four years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid to CONTRACTOR pursuant s to this Agreement were spent for purposes not authorized by this Agreement, or were wrongfully retained by the CONTRACTOR, the CONTRACTOR shall repay the monies E together with interest calculated pursuant to Sec. 55.03, of the Florida Statutes, running from the date the monies were paid by the COUNTY. < 9/16/2020 CONTRACT DOCUMENTS 00500-6 Packet Pg. 1999 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' b) Right to Audit: Availability ofRecords. The records of the parties to this Agreement relating to the Project, which shall include but not be limited to accounting records (hard copy, as well as computer readable data if it can be made available; subcontract files (including proposals of successful bidders, bid recaps, bidding instructions, bidders list, etc.); original estimates; estimating work sheets; correspondence; change order files (including documentation covering negotiated settlements); backcharge logs and supporting documentation; general ledger entries detailing cash and trade discounts earned, insurance rebates and dividends; any other supporting evidence deemed necessary by Owner to substantiate charges related to this agreement, and all other agreements, sources, of information and matters that may in Owner's reasonable judgement have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any contract document(all foregoing hereinafter referred to as "Records") shall be open to inspection and subject to audit and/or reproduction by Owner's representative and/or agents of Owner. Owner may also conduct verifications such as, but not limited to, counting employees at the job site,witnessing the distribution of payroll,verifying payroll computations, overhead computations, observing vendor and supplier payments, miscellaneous allocations, special charges, verifying information and amounts through interviews and written E confirmations with employees, Subcontractors, suppliers, and contractors' representatives. All records shall be kept for seven (7)years after Final Completion. .2 c) Governing Law, Venue, Interpretation, Costs, and Fees: This Agreement shall begoverned by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. 0 In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the County and Contractor agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. This Agreement shall not be subject to arbitration. d) Severability: If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to 0. any extent by a court of competent jurisdiction,the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term,covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The County and Contractor agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. E e) Attorney's Fees and Costs: The County and Contractor agree that in the event any cause of r_ action or administrative proceeding is initiated or defended by any party relative to the .2 enforcement or interpretation of this Agreement, the prevailing party shall be entitled to :5 reasonable attorney's fees and court costs, as an award against the non-prevailing party, and s shall include attorney's fees and courts costs in appellate proceedings. Mediation proceedings a initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. 9/16/2020 CONTRACT DOCUMENTS 00500-7 Packet Pg. 2000 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' fl Binding Effect: The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the County and Contractor and their respective legal representatives, successors, and assigns. g) Authority: Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. h) Claims for Federal or State Aid: Contractor and County agree that each shall be, and is empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Agreement. Any conditions imposed as a result of funding that effect the Project will be provided to each party. 0 i) Nondiscrimination: CONTRACTOR and COUNTY agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of E competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. CONTRACTOR or COUNTY agrees to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not s limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits 0 discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits a. discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse 0. or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd- 3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990(42 USC s. 12101 Note),as may be amended from time to time,relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion, national origin, W ancestry, sexual orientation, gender identity or expression, familial status or age; 11)Any other M nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, I= or the subject matter of, this Agreement. During the performance of this Agreement, the CONTRACTOR, in accordance with Equal �? Employment Opportunity (30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp.,p. 339), as s amended by Executive Order 11375, Amending Executive Order 11246 Relating to Equal Employment Opportunity, and implementing regulations at 41C.F.R. Part 60 (Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor). See 2 E C.F.R. Part 200, Appendix II, ¶ C, agrees as follows: 1) The contractor will not discriminate against any employee or applicant for C employment because of race, color, religion, sex, sexual orientation, gender 9/16/2020 CONTRACT DOCUMENTS 00500- 8 Packet Pg. 2001 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment,without regard to their race, color,religion,sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. 2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color,religion, sex, sexual orientation, gender identity, or national origin. E 3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to s instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to 0 individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation a. conducted by the employer, or is consistent with the contractor's legal duty to furnish information. 4) The contractor will send to each labor union or representative of workers with 0. which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 0 5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the I= Secretary of Labor. 6) The contractor will furnish all information and reports required by Executive :5 Order 11246 of September 24, 1965, and by the rules,regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, 0) records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. < 9/16/2020 CONTRACT DOCUMENTS 00500-9 Packet Pg. 2002 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' 7) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. J) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. E k) Covenant of No Interest: County and Contractor covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive s benefits as recited in this Agreement. Code of Ethics: County agrees that officers and employees of the County recognize and will 0 be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of CL public position, conflicting employment or contractual relationship; and disclosure or use of certain information. m) No Solicitation/Payment: The County and Contractor warrant that, in respect to itself, it has 0. neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision,the Contractor agrees that the County shall have the right to terminate this Agreement without liability and, at its discretion,to offset from monies owed, or otherwise recover,the full amount of such fee, commission,percentage, gift, or consideration. E n) Public Records Compliance. Contractor must comply with Florida public records laws, r_ including but not limited to Chapter 119, Florida Statutes and Section 24 of article I of the .2 Constitution of Florida. The County and Contractor shall allow and permit reasonable access :5 to, and inspection of, all documents, records, papers, letters or other "public record" materials s in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, a and made or received by the County and Contractor in conjunction with this contract and related to contract performance. The County shall have the right to unilaterally cancel this contract upon violation of this provision by the Contractor. Failure of the Contractor to abide < 9/16/2020 CONTRACT DOCUMENTS 00500- 10 Packet Pg. 2003 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' by the terms of this provision shall be deemed a material breach of this contract and the County may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. The Contractor is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the Contractor is required to: (1) Keep and maintain public records that would be required by the County to perform the service. (2) Upon receipt from the County's custodian of records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the a, County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records that would be required by the County s to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public 0 records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County,upon request � from the County's custodian of records, in a format that is compatible with the information technology systems of the County. (5) A request to inspect or copy public records relating to a County contract must be made directly to the County, but if the County does not possess the requested records, the County shall immediately notify the Contractor of the request, and the Contractor must provide the records to the 0. County or allow the records to be inspected or copied within a reasonable time. If the Contractor does not comply with the County's request for records, the County shall enforce the public records contract provisions in accordance with the contract, notwithstanding the County's option and right to unilaterally cancel this contract upon violation of this provision by the Contractor. A Contractor who fails to provide the public records to the County or pursuant to a valid public records request within a reasonable time may be subject to penalties under section 119.10, Florida Statutes. The Contractor shall not transfer custody,release, alter, destroy or otherwise dispose of any public I= records unless or otherwise provided in this provision or as otherwise provided by law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO E THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292-3470 BRADLEY- 9/16/2020 CONTRACT DOCUMENTS 00500- 11 Packet Pg. 2004 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' BRIANkMONROECOUNTY-FL.GOV, MONROE COUNTY ATTORNEYS OFFICE 1111 12TH Street, SUITE 408, KEY WEST, FL 33040. o) Non-Waiver of Immunity: Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the County and the Contractor in this Agreement and the acquisition of any W commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage,nor shall any contract entered into by the County be required to contain any provision for waiver. p) Privileges and Immunities: All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules, pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the County, when performing their respective functions under this Agreement 0 within the territorial limits of the County shall apply to the same degree and extent to the M performance of such functions and duties of such officers, agents, volunteers, or employees E outside the territorial limits of the County. q) Legal Obligations and Responsibilities: Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any s participating entity from any obligation or responsibility imposed upon the entity by law except U to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this 0 Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the County, except to the extent permitted by the Florida F constitution, state statute, and case law. r) Non-Reliance by Non-Parties: No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the County and the Contractor agree that neither the County nor the Contractor or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits W under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. 0 s) Attestations: Contractor agrees to execute such documents as the County may reasonably require, including a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free E Workplace Statement. t) No Personal Liability: No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or s her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. u) Execution in Counterparts: This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall 9/16/2020 CONTRACT DOCUMENTS 00500- 12 Packet Pg. 2005 Hurricane Irma Roadway Repairs I Upper Keys Project constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. v) Section Headings: Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. w) Special Conditions, if any are detailed in Section 01000 of the Project Manual forthis Proj ect. x) Hold Harmless and Indemnification: Notwithstanding any minimum insurance requirements prescribed elsewhere in this agreement, the Contractor covenants and agrees that he shall defend, indemnify and hold the COUNTY and the COUNTY's elected and appointed officers and employees, harmless from and against(i) claims, actions or causes of action, (ii) litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business interruption, and E (iii) costs or expenses that may be asserted against, initiated with respect to, or sustained by the a, County and the COUNTY's elected and appointed officers and employees from liabilities damages, losses and costs, including but not limited to,reasonable attorney's fees,to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the Contractor s and persons employed or utilized by the indemnifying party in the performance of the construction contract. The monetary limitation of liability under this contract shall be not less than $1 million per occurrence pursuant to F. S. 725.06. Insofar as the claims, actions, causes 0 of action, litigation,proceedings, costs or expenses relate to events or circumstances that occur during the term of this Agreement, this section will survive the expiration of the term of this Agreement or any earlier termination of this Agreement. CL In the event the completion of the project(including the work of others) is delayed or suspended as a result of the Contractor's failure to purchase or maintain the required insurance, the Contractor shall indemnify the County from any and all increased expenses resulting from such delay. The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification provided for above. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within General Insurance Requirements Section 900. In the event any claims are brought or actions are filed against the County with respect to the indemnity contained herein, the Contractor agrees to defend against any such claims or actions regardless of whether such claims or actions are rightfully or wrongfully brought or filed. The Contractor agrees that the County may select I= the attorneys to appear and defend such claims or actions on behalf of the County. The Contractor r- further agrees to pay at the Contractor's expense the attorneys' fees and costs incurred by those .2 attorneys selected by the County to appear and defend such actions or claims on behalf of the County s at both the trial and appellate levels. The County at its sole option, shall have the sole authority forthe direction of the defense,and shall be the sole judge of the acceptability of any compromise or settlement a of any claims or actions against the County. The CONTRACTOR shall hold the Florida Division of Emergency Management(Division) harmless against all claims of whatever nature arising out of the CONTRACTOR's performance of work under C this Agreement, to the extent allowed and required by law. 9/16/2020 CONTRACT DOCUMENTS 00500- 13 Packet Pg. 2006 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' y) Adjudication of Disputes or Disagreements: COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. The CONTRACTOR and COUNTY Representative shall try to resolve the claim or dispute with meet and confer sessions to be commenced within 15 days of the dispute or claim. If the issue or issues are still not resolved to the satisfaction of the parties,then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. This Agreement is not subject to arbitration. This provision does not negate or waive the provisions of paragraph x or Article 8.1 concerning termination or cancellation. z) Cancellation: In the event that the Contractor shall be found to be negligent in any aspect of .� installation, stocking, maintenance, repair, or service, the County shall have the right to terminate this agreement after five days written notification to the Contractor. E aa) Cooperation: In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, County and Contractor agree to participate,to the extent required by the other party, in all proceedings, hearings,processes, meetings, and other activities related to the substance of this Agreement or s provision of the services under this Agreement. County and Contractor specifically agree that no party to this Agreement shall be required to enter into any arbitrationproceedings related to this Agreement. 0 c, bb)Insurance: Prior to commencement of work the Contractor will provide satisfactory evidence of insurance as required in Specification Section 00900 General Insurance Requirements for CL Construction Contractors and Subcontractors. The Contractor shall name the South Florida Waste Management District, Florida Department of Transportation and Monroe County Board of County Commissioners, its employees and officials as "Additional Insured" on all policies except for Worker's Compensation. 7.7 Ownership of the Project Documents: The documents prepared by the Contractor for this Project belong to the County and may be reproduced and copied without acknowledgement or permission of the Contractor. 7.8 Successors and Assigns: The Contractor shall not assign or subcontract its obligations under this agreement,except in writing and with the prior written approval of the Board of County Commissioners for Monroe County, which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or I= subcontract and any assignee or subcontractor shall comply with all of the provisions of this r- Agreement. Subject to the provisions of the immediately preceding sentence, each party hereto binds .2 itself, its successors, assigns and legal representatives to the other and to the successors, assigns and s legal representatives of such other party. 79 No third Party Beneficiaries: Nothing contained herein shall create any relationship, contractual or otherwise, with or any rights in favor of, any third party. 9/16/2020 CONTRACT DOCUMENTS 00500- 14 Packet Pg. 2007 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' 7.10 Americans with Disabilities Act of 1990 (ADA) - The CONTRACTOR will comply with all the requirements as imposed by the ADA,the regulations of the Federal government issued thereunder, and the assurance by the CONTRACTOR pursuant thereto. 711 Federal Contract Requirements The CONTRACTOR and its subcontractors must follow the provisions, as applicable, as set forth in 2 C.F.R. §200.326 Contract provisions and Appendix II to 2 C.F.R. Part 200, as amended, including but not limited to: 7.11.1 7.11.1 Davis-Bacon Act, as amended(40 U.S.C. §§3141-3148). When required by Federal program legislation, which includes emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant Program, Port Security Grant Program and Transit Security Grant Program, all prime construction contracts in excess of$2,000 awarded by non-Federal entities must comply with the Davis-Bacon Act(40 U.S.C. §§3141-3144, and §§3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of s Labor. In addition, contractors must be required to pay wages not less than once a week. If applicable, the COUNTY must place a current prevailing wage determination issued by the Department of Labor in each solicitation. The prevailing wage determination is included as Attachment A. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The u COUNTY must report all suspected or reported violations to the Federal awarding agency. When required by Federal program legislation, which includes emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant Program, Port Security Grant Program and Transit Security Grant Program (it does not apply to other FEMA grant and cooperative agreement programs, including the Public Assistance Program), the contractors must also comply with the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). As required by the Act, each contractor or subrecipient is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up 0 any part of the compensation to which he or she is otherwise entitled. The COUNTY must report all suspected or reported violations to the Federal awarding agency. (1) Contractor. The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C.§ 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which .2 are incorporated by reference into this contract. s (2) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as the FEMA mayby appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance byany 9/16/2020 CONTRACT DOCUMENTS 00500- 15 Packet Pg. 2008 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' subcontractor or lower tier subcontractor with all of these contract clauses. (3) Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12. 7.11.2 Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, which includes all FEMA grant and cooperative agreement programs, all contracts awarded by the COUNTY in excess of$100,000 that involve the employment of mechanics or laborers must comply with 40 U.S.C.§§ 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. §3702 of the Act, each contractor must compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 0 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or E dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 7.11.3 Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of"funding agreement"under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that 0 "funding agreement,"the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under 0) Government Grants,Contracts and Cooperative Agreements,"and any implementing regulations issued CL by the awarding agency. 7.11.4 Clean Air Act(42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act(33 U.S.C. CL u 1251-1387). Contractor agrees to comply with all applicable standards, orders or regulations issued 0. pursuant to the Clean Air Act(42 U.S.C. §§7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. §§1251-1387) and will report violations to FEMA and the Regional Office of the Environmental Protection Agency (EPA). The Clean Air Act (42 U.S.C. 7401- 7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—applies to Contracts and subgrants of amounts in excess of$150,000. 7.11.5 Debarment and Suspension (Executive Orders 12549 and 12689)---A contract award (see 2 c CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp.,p. 189) and 12689 (3 CFR part 1989 Comp.,p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or .2 otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory s authority other than Executive Order 12549. 7.11.6 Byrd Anti-Lobbying Amendment(31 U.S.C. 1352) Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for 9/16/2020 CONTRACT DOCUMENTS 00500- 16 Packet Pg. 2009 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. 7.11.7 Compliance with Procurement of recovered materials as set forth in 2 CFR § 200.322. CONTRACTOR must comply with section 6002 of the Solid Waste disposal Act, as amended, by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. E Other Federal Requirements: .2 7.11.09 Americans with Disabilities Act of 1990, as amended (ADA) — The CONTRACTOR will comply with all the requirements as imposed by the ADA, the regulations of the Federal government issued thereunder, and the assurance by the CONTRACTOR pursuant thereto. 2 0 7.11.10 Disadvantages Business Enterprise (DBE) Policy and Obligation — It is the policy of the COUNTY that DBEs, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to � participate in the performance of contracts financed in whole or in part with COUNTY funds under this CL Agreement. The DBE requirements of applicable federal and state laws and regulations apply to this C Agreement. The COUNTY and its CONTRACTOR agree to ensure that DBE's have the opportunity to participate in the performance of this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with applicable federal and state laws and regulations 0. to ensure that the DBE's have the opportunity to compete for and perform contracts. The COUNTY and the CONTRACTOR and subcontractors shall not discriminate on the basis of race,color,national origin or sex in the award and performance of contracts, entered pursuant to this Agreement. 7.11.11 2 C.F.R. § 200.321 CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUSAREA FIRMS W a. If the CONTRACTOR,with the funds authorized by this Agreement, seeks to M subcontract goods or services, then, in accordance with 2 C.F.R. §200.321, the CONTRACTOR '~ shall take the following affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used whenever possible. Q b. Affirmative steps must include: s (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; a (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements,when economically feasible,into smaller tasks or quantities to C 9/16/2020 CONTRACT DOCUMENTS 00500- 17 Packet Pg. 2010 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' permit maximum participation by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules,where the requirement permits,which encourage participation by small and minority businesses,and women's business enterprises; (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. (6) Requiring the Prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraph (1) through (5) of this section. 7.12 The Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. 7.13 The CONTRACTOR is bound by the terms and conditions of the Federally-Funded Subaward and Grant Agreement between COUNTY and the Florida Division of Emergency Management (Division) and attached hereto as Attachment B. s 7.14 The CONTRACTOR shall hold the Division and COUNTY harmless against all claims of whatever nature arising out of the CONTRACTOR's performance of work under this Agreement, to the extent allowed and required by law. 7.15 Access to Records: Contractor/Consultant and their successors, transferees, assignees, and c. subcontractors acknowledge and agree to comply with applicable provisions governing the Department of Homeland Security (DHS) and the Federal Emergency Management Agency's (FEMA) access to records, accounts, documents, information, facilities, and staff. Contractors/Consultants must 1. cooperate with any compliance review or complaint investigation conducted by DHS 2. Give DHS 0. access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 7.16 DHS Seal, Logo and Flags: Contractor shall not use the Department of Homeland Security c seal(s), logos, crests, or reproduction of flags or likeness of DHS agency officials without specific M FEMA approval. '~ 7.17 Changes to Contract: The Contractor understands and agrees that any cost resulting from a 2 change or modification, change order,or constructive change of the agreement must be within the scope :5 of any Federal grant or cooperative agreement that may fund this Project and be reasonable for the completion of the Project. Any contract change or modification, change order or constructive change 0) must be approved in writing by both the COUNTY and Contractor. 9/16/2020 CONTRACT DOCUMENTS 00500- 18 Packet Pg. 2011 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' ARTICLE 8 Termination or Suspension 8.1 In the event that the CONTRACTOR shall be found to be negligent in any aspect of service, the COUNTY shall have the right to terminate this agreement after five days written notification to the CONTRACTOR. 8.2 Either of the parties hereto may cancel this Agreement without cause by giving the other party sixty (60) days written notice of its intention to do so. 8.3 Termination for Cause and Remedies: In the event of breach of any contract terms, the COUNTY retains the right to terminate this Agreement. The COUNTY may also terminate this agreement for cause with CONTRACTOR should CONTRACTOR fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination, prior to termination, the 0 COUNTY shall provide CONTRACTOR with five (5) calendar days' notice and provide the CONTRACTOR with an opportunity to cure the breach that has occurred. If the breach is not cured, E the Agreement will be terminated for cause. If the COUNTY terminates this agreement with the 0) CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract; however, the COUNTY reserves the right to assert and seek an offset for s damages caused by the breach. The maximum amount due to CONTRACTOR shall not in any event exceed the spending cap in this Agreement. In addition, the COUNTY reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the 1 right to pursue a claim for violation of the COUNTY's False Claims Ordinance, located at Section 2-721 et al. of the Monroe County Code. 0 CL 8.4 Termination for Convenience: The COUNTY may terminate this Agreement for convenience, at any time, upon sixty (60) days' notice to CONTRACTOR. If the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract. The maximum amount due to CONTRACTOR shall not exceed the spending cap in this Agreement. In addition, the COUNTY reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the 0 right to pursue a claim for violation of the COUNTY's False Claims Ordinance, located at Section 2- 721 et al. of the Monroe County Code. 8.5 For Contracts of any amount, if the County determines that the Contractor/Consultant has c submitted a false certification under Section 287.135(5), Florida Statutes or has been placed on the M Scrutinized companies that Boycott Israel List, or is engaged in a boycott of Israel, the County shall I= have the option of(1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error 2 pursuant to Section 287.135(5)(a), Florida Statutes, or(2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. s For Contracts of $1,000,000 or more, if the County determines that the Contractor/Consultant submitted a false certification under Section 287.135(5), Florida Statutes, or if the E Contractor/Consultant has been placed on the Scrutinized Companies with Activities in the Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been < engaged in business operations in Cuba or Syria, the County shall have the option of(1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to 9/16/2020 CONTRACT DOCUMENTS 00500- 19 Packet Pg. 2012 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. Article 9 Enumeration of Contract Documents 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as follows: See Article 1 9.1.1 The Agreement is this executed Standard Form of Agreement between Owner and Contractor. 9.1.2 The General Conditions are the General Conditions of the Contract for Construction. -� 0 9.1.3 The Supplementary and other Conditions of the Contract are those contained in the Project M Manual dated June 2020 and are as follows: I= As listed in Table of Contents, Section 00001 of the Project Manual for this project. 2 9.1.4 The Specifications are those contained in the Project Manual dated as in Subparagraph9.1.3, �-- and are as follows: As listed in Table of Contents, Section 00001 of the Project Manual for this project. 0 9.1.5 The Drawings areas follows, and are dated on each individual drawing unless a different date is shown below: CL CSA Central Inc. Signed and Sealed 10/23/18 Sheets 1 thru 7 Marina Ave. Sheets 1 thru 5 W. Seaview Ln 9.1.6 The Addenda, if any, areas follows: Addendum No.l dated 7/10/2020 Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 9. 9.1.7 Other documents, if any, forming part of the contract Documents are as follows: Monroe E County Bid Form in Section 00110, and Attachment D Monroe County BOCC Forms 9/16/2020 CONTRACT DOCUMENTS 00500-20 Packet Pg. 2013 D.3.a rlrrl sra^lroat.s rc �sl a�r ����ie 9[ � ruF e L', act 9.1.7 Other documents„ iI'any, forming part of the contract Documents are as follows Monroe County laid 1�orni in Section 0011(I. I; WITNI S WI-11=I'p:O the parties hereto have executed this Agreement on the day and data first written above 1n counterparts, each of' which shall, without proof or accounting" for the other counteri)arts he deerned are original contract. (SF AL) BOARD OF C(.II1N'I Y CCIM MISSION E R S .:Attest: KEVIN MsADOK, Clerk, OF i'VIONROE C;OUNTV, FLORIDA By As Deputy Clerk .Mayor 0 Date E (SI=,AL) C'ON]"RAC'"I OR Attest: Icy 7 F' I) tJ U 0 CL l:ND OF SECTION 00500 MONROE COUNTY ATTORNEY ut aAPPR V. D AS TO FO 4: 3 CHRISTINF LIMBERT�BARROWS ASSISTANT COUNTY ATTORNEY DATE..- 813a-1ZO- W ff7 0 E U U 6/1/2020 CONTRACT DOCUM FN TES 00500-'l Packet Pg. 2014 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' ATTACHMENT A PREVAILING WAGE DETERMINATION c E c ch c E 9/16/2020 CONTRACT DOCUMENTS 00500-22 Packet Pg. 2015 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' "General Decision Number: FL20200147 01/03/2020 Superseded General Decision Number: FL20190147 State : Florida a, Construction Type : Highway c� County: Monroe County in Florida. HIGHWAY CONSTRUCTION PROJECTS 0 Note : Under Executive Order (EO) 13658, an hourly minimum wage of $10 . 80 for calendar year 2020 applies to all contracts subject to the Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015 . If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage -- determination at least $10 . 80 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar c year 2020 . If this contract is covered by the EO and a classification considered necessary for performance of work on the contract does not appear on this wage determination, the CL contractor must pay workers in that classification at least the wage rate determined through the conformance process set forth in 29 CFR 5 . 5 (a) (1) (ii) (or the EO minimum wage rate, if it is higher than the conformed wage rate) . The EO minimum wage rate will be adjusted annually. Please note that this EO applies to the above-mentioned types of contracts entered into by the federal government that are subject to the Davis-Bacon Act itself, but it does not apply to contracts subject only to the Davis-Bacon Related Acts, including those set forth at 29 CFR 5 . 1 (a) (2) - (60) . Additional information on contractor requirements and worker protections c under the EO is available at www.dol .gov/whd/govcontracts . Modification Number Publication Date 0 01/03/2020 * ELEC0349-002 09/02/2019 Rates Fringes ELECTRICIAN. . . . . . . . . . . . . . . . . . . . . . $ 35 . 36 12 . 77 9/16/2020 CONTRACT DOCUMENTS 00500-23 Packet Pg. 2016 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' ---------------------------------------------------------------- SUFL2013-008 08/19/2013 Rates Fringes CARPENTER, Includes Form Work. . . . $ 11 . 95 1 . 44 y CEMENT MASON/CONCRETE FINISHER. . . $ 13 . 65 0 . 00 HIGHWAY/PARKING LOT STRIPING: Operator (Striping Machine) . . . . $ 12 . 70 0 . 00 HIGHWAY/PARKING LOT STRIPING: Operator (Spray Nozzleman) . . . . . . $ 13 . 08 0 . 00 INSTALLER - GUARDRAIL. . . . . . . . . . . $ 14 . 44 0 . 00 IRONWORKER, REINFORCING. . . . . . . . . $ 13 . 85 0 . 00 E LABORER (Traffic Control Specialist) . . . . . . . . . . . . . . . . . . . . . $ 12 . 17 1 . 71 LABORER: Asphalt, Includes Raker, Shoveler, Spreader and Distributor. . . . . . . . . . . . . . . . . . . . . $ 13 . 60 0 . 00 0 LABORER: Common or General . . . . . $ 11 . 96 2 . 90 0 LABORER: Flagger. . . . . . . . . . . . . . . $ 9 . 87 0 . 00 LABORER: Grade Checker. . . . . . . . . $ 11 . 45 0 . 00 LABORER: Landscape & Irrigation. . . . . . . . . . . . . . . . . . . . . . $ 11 . 16 0 . 00 LABORER: Pi ela er. $ 12 . 68 0 . 00 OPERATOR: Backhoe/Excavator/Trackhoe . . . . . . $ 17 . 20 0 . 00 OPERATOR: Bobcat/Skid E Steer/Skid Loader. . . . . . . . . . . . . . . $ 11 . 60 0 . 00 OPERATOR: Broom/Sweeper. . . . . . . . $ 10 . 89 0 . 00 OPERATOR: Bulldozer. . . . . . . . . . . . $ 13 . 90 0 . 00 OPERATOR: Crane . . . . . . . . . . . . . . . . $ 17 . 83 0 . 00 OPERATOR: Forklift . . . . . . . . . . . . . $ 11 . 03 0 . 00 9/16/2020 CONTRACT DOCUMENTS 00500-24 Packet Pg. 2017 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' OPERATOR: Grader/Blade . . . . . . . . . $ 16 . 08 0 . 00 OPERATOR: Loader. . . . . . . . . . . . . . . $ 16 . 59 0 . 00 OPERATOR: Mechanic. . . . . . . . . . . . . $ 13 . 55 0 . 00 OPERATOR: Milling Machine . . . . . . $ 13 . 23 0 . 00 OPERATOR: Oiler. . . . . . . . . . . . . . . . $ 12 . 61 0 . 00 OPERATOR: Paver (Asphalt, Aggregate, and Concrete) . . . . . . . . $ 18 . 17 0 . 00 OPERATOR: Roller. . . . . . . . . . . . . . . $ 13 . 28 2 . 39 OPERATOR: Screed. . . . . . . . . . . . . . . $ 15 . 79 0 . 00 0 OPERATOR: Trencher. . . . . . . . . . . . . $ 16 . 00 0 . 00 TRAFFIC SIGNALIZATION: Traffic Signal Installation. . . . . $ 19 . 03 0 . 00 TRUCK DRIVER: Dump Truck. . . . . . . $ 12 . 66 0 . 00 TRUCK DRIVER: Lowboy Truck. . . . . $ 14 . 94 0 . 00 CJ TRUCK DRIVER: Water Truck. . . . . . $ 13 . 05 0 . 00 0 ---------------------------------------------------------------- WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental . ---------------------------------------------------------------- c� Note : Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017 . If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. E Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is m like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol .gov/whd/govcontracts . 9/16/2020 CONTRACT DOCUMENTS 00500-25 Packet Pg. 2018 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5 . 5 (a) (1) (ii) ) . ---------------------------------------------------------------- The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type (s) of construction in the area covered by the wage determination. The classifications are listed in alphabetical order of ""identifiers"" that indicate whether the particular rate is a union rate (current union negotiated rate for local) , a survey rate (weighted average rate) or a union average rate (weighted union average rate) . Union Rate Identifiers A four letter classification abbreviation identifier enclosed in dotted lines beginning with characters other than ""SU"" or ""UAVG"" denotes that the union classification and rate were prevailing for that classification in the survey. Example : PLUM0198-005 07/01/2014 . PLUM is an abbreviation identifier of the union which prevailed in the survey for this classification, which in this example would be Plumbers . 0198 indicates the local union number or district council number where applicable, i .e . , Plumbers Local 0198 . The next number, 005 in the example, is an internal number used in processing the wage determination. 07/01/2014 is the effective date of the most current negotiated rate, which in this example is July 1, 2014 . Union prevailing wage rates are updated to reflect all rate changes in the collective bargaining agreement (CBA) governing this classification and rate . 0 Survey Rate Identifiers E Classifications listed under the ""SU"" identifier indicate that no one rate prevailed for this classification in the survey and the published rate is derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As this weighted average rate includes all rates reported in the survey, it may include both union and non-union rates . Example : SULA2012-007 5/13/2014 . SU indicates the rates are survey rates based on a weighted average calculation of rates and are not majority rates . LA indicates the State of Louisiana. 2012 is the year of survey on which 9/16/2020 CONTRACT DOCUMENTS 00500-26 Packet Pg. 2019 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. 5/13/2014 indicates the survey completion date for the classifications and rates under that identifier. Survey wage rates are not updated and remain in effect until a y new survey is conducted. Union Average Rate Identifiers Classification (s) listed under the UAVG identifier indicate that no single majority rate prevailed for those classifications; however, 1000 of the data reported for the classifications was union data. EXAMPLE : UAVG-OH-0010 08/29/2014 . UAVG indicates that the rate is a weighted union average rate . OH indicates the state . The next number, 0010 in the example, is an internal number used in producing the wage determination. 08/29/2014 indicates the survey completion date E for the classifications and rates under that identifier. A UAVG rate will be updated once a year, usually in January of each year, to reflect a weighted average of the current negotiated/CBA rate of the union locals from which the rate is based. 0 0 ---------------------------------------------------------------- WAGE DETERMINATION APPEALS PROCESS 1 . ) Has there been an initial decision in the matter? This can be : _ c� * an existing published wage determination * a survey underlying a wage determination * a Wage and Hour Division letter setting forth a position on a wage determination matter * a conformance (additional classification and rate) ruling On survey related matters, initial contact, including requests E for summaries of surveys, should be with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis-Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2 . ) and 3 . ) should be followed. With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations . Write to: 9/16/2020 CONTRACT DOCUMENTS 00500-27 Packet Pg. 2020 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' Branch of Construction Wage Determinations Wage and Hour Division U. S . Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 y 2 . ) If the answer to the question in 1 . ) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1 . 8 and 29 CFR Part 7) . Write to: Wage and Hour Administrator U. S . Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the E interested party' s position and by any information (wage payment data, project description, area practice material, etc. ) that the requestor considers relevant to the issue . 3 . ) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board) . Write to: Administrative Review Board U. S . Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4 . ) All decisions by the Administrative Review Board are final . ---------------------------------------------------------------- END OF GENERAL DECISION 0 E 9/16/2020 CONTRACT DOCUMENTS 00500-28 Packet Pg. 2021 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' ATTACHMENT B SUBAWARD AND GRANT AGREEMENT BETWEEN COUNTY AND FDEM CL E c ch c E 9/16/2020 CONTRACT DOCUMENTS 00500-29 Packet Pg. 2022 D.3.a ATTACHMENT B The CONTRACTOR is bound by the terms and conditions of the Federally-Funded Subaward and Grant Agreement between COUNTY and the Florida Division of Emergency Management(Division) and attached hereto as Attachment B. CL E c c E Packet Pg. 2023 D.3.a ( Contract Number: Z0002 FEDERALLY-FUNDED SUBAWARD AND GRANT AGREEMENT 2 C.F.R.§200.92 states that a"subaward may be provided through any form of legal agreement,including an agreement that the pass-through entity considers a contract." c� As defined by 2 C.F.R.§200.74.."pass-through entity'means"a non-Federal entity that provides a subaward to a Sub-Recipient to carry out part of a Federal program.' As defined by 2 C.F.R,§200.93,"Sub-Recipient"means"a non-Federal entity that receives a subaward from a 0 pass-through entity to carry out part of a Federal program. E As defined by 2 C.F,R.§200,38,'Federal award"means'Federal financial assistance that a non-Federal entity receives directly from a Federal awarding agency or indirectly from a pass-through entity." As defined by 2 C.F.R, §200r92, subaward"means"an award provided by a pass-through entity to a Sub- Recipient for the Sub-Recipient to carry out part of a Federal award received by the pass-through entity." � The following information is provided pursuant to 2 C.F.R_§200.331(a)(1): Sub-Recipient's name: Monroe County _ CL Sub-Recipient's PA IDIFIPS Number 087-99087-00 y Sub-Recipient's unique entity identifier. 021771709 Federal Award Identification Number(FAIN): 4337DRFLP0000001 Federal Award Date° 9/30/2017 Subaward Period of Performance Start and End Date. 9/10/2017—03/1012018 c� Amount of Federal Funds Obligated by this Agreement. $2,858,535.94 _ Total Amount of Federal Funds Obligated to the Sub-Recipient by the pass-through entity to include this Agreement: $2,858,535.94 Total Amount of the Federal Award committed to the Sub-Recipient by the pass-through entity- $2,858.535.94 Federal award project description(see FFATA) Grant to Local Government for debris removal emergency E Protective measures and repair or replacement of disaster damaged facilities Name of Federal awarding agency: Dept.of Homeland Security DHS Federal Emergency Management Agency(FEMA) _ Name of pass-through entity: Florida Division of Emergency Management(FDEM) Packet Pg. 2024 D.3.a 2 Contact information for the pass-through entity- 2555 Shumard Oak Blvd. Tallahassee. FL 32399-2100 y Catalog of Federal Domestic Assistance(CFDA)Number and Name: 97,036 Public Assistance Whether the award is Research&Development: 1A Indirect cost rate for the Federal award. See by 44 C.F.R. 207,5(WL41 c� 0 E 0 tJ 0 CL c� 0 E Packet Pg. 2025 D.3.a 3 THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with headquarters in Tallahassee„ Florida(hereinafter referred to as the"Division"), and Monroe County, in (hereinafter referred to as the"Sub-Recipient"). For the purposes of this Agreement„ the Division serves as the pass-through entity for a Federal award, and the Sub-Recipient serves as the recipient of a subaward. THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: c� A, The Sub-Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein; B. The State of Florida received these grant funds from the Federal government, and the Division has the authority to subgrant these funds to the Sub-Recipient upon the terms and conditions outlined below: and.. C. The Division has statutory authority to disburse the funds under this Agreement. E THEREFORE, the Division and the Sub-Recipient agree to the following: (1) APPLICATION OF STATE LAW TO THIS AGREEMENT 2 C.F.R. §200.302 provides: -.-Each state must expend and account for the Federal award in accordance with state laws and procedures for expending and accounting for the state's own funds-" Therefore, section 215-971, Florida Statutes, entitled"Agreements funded with federal or state assistance", applies to this Agreement. o (2) LAWS. RULES, REGULATIONS AND POLICIES a. The Sub-Recipient's performance under this Agreement is subject to 2 C.F,R. Part CL 200, entitled"Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal �+ Awards." b. As required by Section 215.971(1), Florida Statutes, this Agreement includes: i. A provision specifying a scope of work that clearly establishes the tasks that the Sub-Recipient is required to perform. ii. A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted in writing by the Division before payment. Each deliverable must be directly related to the scope of work and specify the required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. iii. A provision specifying the financial consequences that apply if the Sub- Recipient fails to perform the minimum level of service required by the agreement. iv. A provision specifying that the Sub-Recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. V. A provision specifying that any balance of unobligated funds which has been advanced or paid must be refunded to the Division. Packet Pg. 2026 D.3.a 4 vi. A provision specifying that any funds paid in excess of the amount to which the Sub-Recipient is entitled under the terms and conditions of the agreement must be refunded to the y Division. c. In addition to the foregoing, the Sub-Recipient and the Division shall be governed by all applicable State and Federal laws, rules and regulations. Any express reference in this Agreement to a particular statute, rule, or regulation in no way implies that no other statute, rule, or regulation applies. (3) CONTACT a. In accordance with section 215.971(2), Florida Statutes, the Division's Grant Manager shall be responsible for enforcing g p g performance of this Agreement's terms and conditions and shall serve as the Division's liaison with the Sub-Recipient. As part of his/her duties, the Grant Manager for the Division shall: i. Monitor and document Sub-Recipient performance; and, E ii. Review and document all deliverables for which the Sub-Recipient requests payment. b. The Division's Grant Manager for this Agreement is: Lililita Forbes 2555 Shumard Oak Blvd, Ste. 360 Tallahassee„ FL 32399-2100 0 Telephone: 850-815-4419 Email: Lililita.Forbes@em.myflorida.com CL c. The name and address of the Representative of the Sub-Recipient responsible for the administration of this Agreement is: Laura deLoach-Hartle 0 1100 Simonton St., Ste. 2-213 Key West, FL 33040-3110 Telephone: 305-292-4482 Email: deloachhartle-!aura@monroecounty-fl.gov d. In the event that different representatives or addresses are designated by either party after execution of this Agreement, notice of the name, title and address of the new representative will be provided to the other party in writing via letter or electronic email. It is the Sub-Recipient's responsibility to authorize its users in the FloridaPA.org website. Only the Authorized or Primary Agents identified on the 0 Designation of Authority(Agents) in Attachment D may authorize addition or removal of agency users. 0 0 m 0 Packet Pg. 2027 D.3.a (4) TERMS AND CONDITIONS This Agreement contains all the terms and conditions agreed upon by the parties. (5) EXECUTION This Agreement may be executed in any number of counterparts, any one of which may be taken as an original. (6) MODIFICATION Either party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement. In order for a Project to be eligible for reimbursement, a modification to this agreement must be executed incorporating the Project as identified by number, budget, and scope of 0 work, Projects not included by modification will be ineligible for funding, regardless of Federal approval for the Project. E (7) SCOPE OF WORK, The Sub-Recipient shall perform the work in accordance with the Budget and Project List —Attachment A and Scope of Work, Deliverables and Financial Consequences—Attachment B of this Agreement, (8) PERIOD OF AGREEMENT, This Agreement shall begin upon execution by both parties and shall end six (6) months from the date of declaration for Emergency Work(Categories A& B)or eighteen (18) months from the date of declaration for Permanent Work(Categories C-G), unless terminated earlier in accordance CL with the provisions of Paragraph (17) of this Agreement. Consistent with the definition of"period of �+ performance'contained in 2 C,F,R. §200.77, the term "period of agreement"refers to the time during which the Sub-Recipient"may incur new obligations to carry out the work authorized under"this Agreement. In accordance with 2 C.F.R. §200.309., the Sub-Recipient may receive reimbursement under this Agreement only for''allowable costs incurred during the period of performance." In accordance with section 215.971(1)(d), Florida Statutes, the Sub-Recipient may expend funds authorized by this Agreement"only for allowable costs resulting from obligations incurred during"the period of agreement. (9) FUNDING a. This is a cost-reimbursement Agreement, subject to the availability of funds. b. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature, and subject to any modification in accordance with either Chapter 216, Florida Statutes;, or the Florida Constitution. c. The Division will reimburse the Sub-Recipient only.for allowable costs incurred by the Sub-Recipient in the successful completion of each deliverable. The maximum reimbursement amount for each deliverable is outlined in Attachment A of this Agreement(`Budget and Project List"): The maximum reimbursement amount for the entirety of this Agreement is two million„ eight hundred fifty-eight thousand, five hundred and thirty-five dollars and ninety-four cents($2,858,535.94), Packet Pg. 2028 D.3.a d. As required by 2 C.F.R. §200.415(a), any request for payment under this Agreement must include a certification, signed by an official who is authorized to le-gally bind the Sub-Recipient, which reads as follows: "By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)." e. The Division will review any request for reimbursement by comparing the documentation provided by the Sub-Recipient in FlondaPA.org against a performance measure, outlined 0 in Attachment B, Scope of Work, Deliverables, and Financial Consequences, that clearly delineates: i. The required minimum acceptable level of service to be performed; and, E ii The criteria for evaluating the successful completion of each deliverable. f. The performance measure required by section 215.971(1)(b), Florida Statutes, Z remains consistent with the requirement for a"performance goal", which is defined in 2 C.F.R. §200.76 as "a target level of performance expressed as a tangible, measurable objective, against which actual achievement can be compared.' It also remains consistent with the requirement, contained in 2 C.F.R. §200.301, that the Division and the Sub-Recipient"relate financial data to performance accomplishments of the Federal award," g. if authorized by the Federal Awarding Agency,then the Division will reimburse the CL Sub-Recipient for overtime expenses in accordance with 2 C.F.R. §200.430 ("Compensation—personal y services") and 2 C.F.R. §200.431 ("Compensation—fringe benefits"). If authorized by the Federal Awarding Agency, and if the Sub-Recipient seeks reimbursement for overtime expenses for periods when no work is performed due to vacation, holiday, illness, failure of the employer to provide sufficient work, or other similar cause(see 29 U.S.C. §207(e)(2)), then the Division will treat the expense as a fringe benefit. 2 C.F.R. §200.431(a)defines fringe benefits as"allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages." Fringe benefits are allowable under this Agreement as long as the benefits are reasonable and are required by law, Sub-Recipient- employee agreement, or an established policy of the Sub-Recipient. 2 C.F.R. §200.431(b)provides that the cost of fringe benefits in the form of regular compensation paid to employees during periods of authorized absences from the job, such as for annual leave, family-related leave, sick leave, holidays, court leave, military leave, administrative leave, and other similar benefits; are allowable if all of the following criteria are met: L They are provided under established written leave policies; iim The costs are equitably allocated to all related activities, including Federal awards; and, Packet Pg. 2029 D.3.a iiio The accounting basis (cash or accrual) selected for costing each type of leave is consistently followed by the non-Federal entity or specified grouping of employees. h, If authorized by the Federal Awarding Agency, then the Division will reimburse the Sub-Recipient for travel expenses in accordance with 2 C.F.R. §200-474. As required by the Reference Guide for State Expenditures, reimbursement for travel must be in accordance with section 112.061, Florida Statutes.,which includes submission of the claim on the approved state travel voucher. If the Sub- Recipient seeks reimbursement for travel costs that exceed the amounts stated in section 112.061(6)(b), Florida Statutes ($6 for breakfast, $11 for lunch, and$19 for dinner), then the Sub-Recipient must provide documentation that. The costs are reasonable and do not exceed charges normally allowed by the Sub-Recipient in its regular operations as a result of the Sub-Recipient's written travel policy; and, ii, Participation of the individual in the travel is necessary to the Federal award. E is The Division's grant manager, as required by section 215.971(2)(c), Florida Statutes, shall reconcile and verify all funds received against all funds expended during the grant agreement period and produce a final reconciliation report. The final report must identify any funds paid in excess of the expenditures incurred by the Sub-Recipient. j. As defined by 2 C.F.R. §200,53, the term"improper payment"means or includes: i. Any payment that should not have been made or that was made in an o incorrect amount(including overpayments and underpayments) under statutory, contractual; administrative, or other legally applicable requirements; and, CL ii. Any payment to an ineligible party, any payment for an ineligible good or service, any duplicate payment, any payment for a good or service not received(except for such payments where authorized by law), any payment that does not account for credit for applicable discounts, and any payment where insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper. (10)RECORDS a. As required by 2 C.F.R. §200,336, the Federal awarding agency, Inspectors General; the Comptroller General of the United States, and the Division, or any of their authorized representatives, shall enjoy the right of access to any documents, papers, or other records of the Sub-Recipient which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right of access also includes timely and reasonable access to the Sub-Recipient's personnel for the purpose of interview and discussion related to such documents: Finally, the right of access is not limited to the required retention period but lasts as long as the records are retained. be As required by 2 C.F.R. §200.331(a)(5),the Division„the Chief Inspector General of the State of Florida, the Florida Auditor General, or any of their authorized representatives, shall enjoy the right of access to any documents„financial statements, papers, or other records of the Sub-Recipient which are pertinent to this Agreement, in order to make audits, examinations, excerpts„ and transcripts. Packet Pg. 2030 D.3.a a The right of access also includes timely and reasonable access to the Sub-Recipient's personnel for the purpose of interview and discussion related to such documents. y c. As required by Florida Department of State's record retention requirements (Chapter 119, Florida Statutes)and by 2 C.F.R. §200.333, the Sub-Recipient shall retain sufficient records to show its compliance with the terms of this Agreement, as well as the compliance of all subcontractors or consultants paid from funds under this Agreement, for a period of five(5)years from the date of submission of the final expenditure report. The following are the only exceptions to the five (5) year requirement: i. If any litigation, claim, or audit is started before the expiration of the 5-year period, then the records must be retained until all litigation, claims, or audit findings involving the records 0 have been resolved and final action taken. ii, When the Division or the Sub-Recipient is notified in writing by the Federal E awarding agency, cognizant agency for audit., oversight agency for audit, cognizant agency for indirect costs; or pass-through entity to extend the retention period. iii. Records for real property and equipment acquired with Federal funds must be retained for 5 years after final disposition, iv, When records are transferred to or maintained by the Federal awarding agency or pass-through entity,.. the 5-year retention requirement is not applicable to the Sub-Recipient. v, Records for program income transactions after the period of performance, In some cases recipients must report program income after the period of performance, Where there is such CL a requirement;the retention period for the records pertaining to the earning of the program income starts y from the end of the non-Federal entity's fiscal year in which the program income is earned. vi. Indirect cost rate proposals and cost allocations plans. This paragraph applies to the following types of documents and their supporting records: indirect cost rate computations or proposals,cost allocation plans, and any similar accounting computations of the rate at which a particular group of costs is chargeable(such as computer usage chargeback rates or composite fringe benefit rates). d. In accordance with 2 C.F.R. §200.334, the Federal awarding agency must request transfer of certain records to its custody from the Division or the Sub-Recipient when it determines that the records possess long-term retention value. e. In accordance with 2 C.F.R. §200.335, the Division must always provide or accept paper versions of Agreement information to and from the Sub-Recipient upon request. If paper copies are submitted, then the Division must not require more than an original and two copies. When original records are electronic and cannot be altered, there is no need to create and retain paper copies. When original records are paper; electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable. Packet Pg. 2031 D.3.a 9 f. As required by 2 C.F.R. §200..303, the Sub-Recipient shall take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or the Division designates as sensitive or the Sub-Recipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. g, Florida's Government in the Sunshine Law(Section 286.011, Florida Statutes) provides the citizens of Florida with a right of access to governmental proceedings and mandates three, basic requirements: (1)meetings of public boards or commissions must be open to the public; (2) reasonable notice of such meetings must be given; and, (3) minutes of the meetings must be taken and recorded, The mere receipt of public funds b a private entity, standing alone, is insufficient to promptly P P Y P � Y, 9 bring that entity within the ambit of the open government requirements. However, the Government in the 0 Sunshine Law applies to private entities that provide services to governmental agencies and that act on behalf of those agencies in the agencies'performance of their public duties. If a public agency delegates E the performance of its public purpose to a private entity, then; to the extent that private entity is performing that public purpose, the Government in the Sunshine Law applies. For example, if a volunteer fire department provides firefighting services to a governmental entity and uses facilities and equipment purchased with public funds, then the Government in the Sunshine Law applies to board of directors for that volunteer fire department, Thus„to the extent that the Government in the Sunshine Law applies to the Sub-Recipient based upon the funds provided under this Agreement, the meetings of the Sub- Recipient's governing board or the meetings of any subcommittee making recommendations to the governing board may be subject to open government requirements- These meetings shall be publicly CL noticed, open to the public, and the minutes of all the meetings shall be public records, available to the public in accordance with Chapter 119, Florida Statutes. h. Florida's Public Records Law provides a right of access to the records of the state and local governments as well as to private entities acting on their behalf. Unless specifically exempted from disclosure by the Legislature; all materials made or received by a governmental agency(or a private entity acting on behalf of such an agency) in conjunction with official business which are used to perpetuate„ communicate, or formalize knowledge qualify as public records subject to public inspection. The mere receipt of public funds by a private entity, standing alone, is insufficient to bring that entity within the ambit of the public record requirements, However; when a public entity delegates a public function to a private entity, the records generated by the private entity's performance of that duty become public records. Thus,. the nature and scope of the services provided by a private entity determine whether that entity is acting on behalf of a public agency and is therefore subject to the requirements of Florida's Public Records Law, . The Sub-Recipient shall maintain all records for the Sub-Recipient and for all subcontractors or consultants to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements Packet Pg. 2032 D.3.a 10 and objectives of the Budget and Project List—Attachment A, Scope of Work—Attachment B, and all other applicable laws and regulations. y (11)AUDITS a. The Sub-Recipient shall comply with the audit requirements contained in 2 C.F.R. Part 200, Subpart F. b. In accounting for the receipt and expenditure of funds under this Agreement,the Sub-Recipient shall follow Generally Accepted Accounting Principles ("GAAP"). As defined by 2 C.F.R. §200.49, GAAP"has the meaning specified in accounting standards issued by the Government Accounting Standards Board (GASB) and the Financial Accounting Standards Board (FASB)." c. When conducting an audit of the Sub-Recipient's performance under this Agreement, 0 the Division shall use Generally Accepted Government Auditing Standards('GAGAS"). As defined by 2 C,F,R. §200,50, GAGAS, "also known as the Yellow Book; means generally accepted government E auditing standards issued by the Comptroller General of the United States,which are applicable to financial audits," .� d. if an audit shows that all or any portion of the funds disbursed were not spent in accordance with the conditions of this Agreement, the Sub-Recipient shall be held liable for reimbursement to the Division of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Sub-Recipient of such non- o compliance, e. The Sub-Recipient shall have all audits completed by an independent auditor, which CL is defined in section 215.97(2)(h), Florida Statutes, as"an independent certified public accountant y licensed under chapter 473." The independent auditor shall state that the audit complied with the applicable provisions noted above. The audit must be received by the Division no later than nine months from the end of the Sub-Recipient's fiscal year. f: The Sub-Recipient shall send copies of reporting packages for audits conducted in accordance with 2 C.F.R. Part 200, by or on behalf of the Sub-Recipient, to the Division at the following address: DEMSingle_Audit@em.myflorida,com OR Office of the Inspector General 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 g. The Sub-Recipient shall send the Single Audit reporting package and Form SF-SAC to the Federal Audit Clearinghouse by submission online at: http-,Hharvester,census.gov/fac/collecttddeindex.htmi h, The Sub-Recipient shall send any management letter issued by the auditor to the Division at the following address: Packet Pg. 2033 D.3.a fly DEMSingle—Audit@em.myflorida.com OR y Office of the Inspector General 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 (12)REPORTS a. Consistent with 2 C.F.R. §200.328,the Sub-Recipient shall provide the Division with quarterly reports and a close-out report. These reports shall include the current status and progress by the Sub-Recipient and all subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this Agreement, in addition to any other information requested by the Division. b. Quarterly reports are due to the Division no later than 30 days after the end of each quarter of the program year and shall be sent each quarter until submission of the administrative close- E out report. The ending dates for each quarter of the program year are March 31, June 30, September 30 and December 31. c. The closeout report is due sixty(60)days after termination of this Agreement or sixty (60) days after completion of the activities contained in this Agreement, whichever first occurs. d. If all required reports and copies are not sent to the Division or are not completed in a manner acceptable to the Division, then the Division may withhold further payments until they are o completed or may take other action as stated in Paragraph (16) REMEDIES. "Acceptable to the Division"means that the work product was completed in accordance with the Budget and Project List— CL Attachment A, and Scope of Work—Attachment B. e. The Sub-Recipient shall provide additional program updates or information that may be required by the Division. f. The Sub-Recipient shall provide additional reports and information identified in Attachment G—Public Assistance Program Guidance. (13)MONITORING. a. The Sub-Recipient shall monitor its performance under this Agreement, as well as that of its subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods, and other performance goals are being achieved. A review shall be done for each function or activity in Attachment B to this Agreement, and reported in the quarterly report. b. In addition to reviews of audits, monitoring procedures may include, but not be limited to, on-site visits by Division staff, limited scope audits„ and/or other procedures. The Sub-Recipient agrees to comply and cooperate with any monitoring procedurestprocesses deemed appropriate by the Division. In the event that the Division determines that a limited scope audit of the Sub-Recipient is U appropriate,,the Sub-Recipient agrees to comply with any additional instructions provided by the Division Packet Pg. 2034 D.3.a 12 to the Sub-Recipient regarding such audit. The Sub-Recipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor General. In addition, the Division will monitor the performance and financial management by the Sub-Recipient throughout the contract term to ensure timely completion of all tasks. (14)LIABILITY a.. Unless Sub-Recipient is a State agency or subdivision, as defined in section 768,28(2), Florida Statutes;,the Sub-Recipient is solely responsible to parties it deals with in carrying out the terms of this Agreement; as authorized by section 768.28(19);, Florida Statutes, Sub-Recipient shall hold the Division harmless against all claims of whatever nature by third parties arising from the work performance under this Agreement, For purposes of this Agreement; Sub-Recipient agrees that it is not an employee or agent of the Division, but is an independent contractor. b. As required by section 768.28(19), Florida Statutes; any Sub-Recipient which is a E state agency or subdivision, as defined in section 768.28(2),. Florida Statutes, agrees to be fully responsible for its negligent or tortious acts or omissions which result in claims or suits against the Division, and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth in Section 768.28, Florida Statutes. Nothing herein is intended to serve as a waiver of sovereign immunity by any Sub-Recipient to which sovereign immunity applies. Nothing herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties in any matter arising out of any contract; (15)DEFAULT. CL If any of the following events occur("Events of Default"), all obligations on the part of the y Division to make further payment of funds shall terminate and the Division has the option to exercise any of its remedies set forth in Paragraph (16); however, the Division may make payments or partial payments after any Events of Default without waiving the right to exercise such remedies, and without becoming liable to make any further payment if: .E a. Any warranty or representation made by the Sub-Recipient in this Agreement or any previous agreement with the Division is or becomes false or misleading in any respect, or if the Sub- Recipient fails to keep or perform any of the obligations,terms or covenants in this Agreement or any previous agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to meet its obligations under this Agreement; b. Material adverse changes occur in the financial condition of the Sub-Recipient at any time during the term of this Agreement, and the Sub-Recipient fails to cure this adverse change within thirty days from the date written notice is sent by the Division; c. Any reports required by this Agreement have not been submitted to the Division or have been submitted with incorrect, incomplete or insufficient information; or, d The Sub-Recipient has failed to perform and complete on time any of its obligations under this Agreement. Packet Pg. 2035 D.3.a 1 (16)REMEDIES. If an Event of Default occurs, then the Division shall, after thirty calendar days written notice to the Sub-Recipient and upon the Sub-Recipient's failure to cure within those thirty days, exercise any one or more of the following remedies, either concurrently or consecutively: a. Terminate this Agreement, provided that the Sub-Recipient is given at least thirty days prior written notice of the termination. The notice shall be effective when placed in the United States, first class mail, postage prepaid, by registered or certified mail-return receipt requested, to the address in paragraph (3) herein; b. Begin an appropriate legal or equitable action to enforce performance of this Agreement; c. Withhold or suspend payment of all or any part of a request for payment; d.. Require that the Sub-Recipient refund to the Division any monies used for ineligible E purposes under the laws, rules and regulations governing the use of these funds, e. Exercise any corrective or remedial actions, to include but not be limited to: Z i- Request additional information from the Sub-Recipient to determine the reasons for or the extent of non-compliance or lack of performance, ii.. Issue a written warning to advise that more serious measures may be taken if the situation is not corrected, o iii. Advise the Sub-Recipient to suspend, discontinue or refrain from incurring costs for any activities in question or CL iv. Require the Sub-Recipient to reimburse the Division for the amount of costs y incurred for any items determined to be ineligible; f. Exercise any other rights or remedies which may be available under law. Pursuing any of the above remedies will not stop the Division from pursuing any other remedies in this Agreement or provided at law or in equity. if the Division waives any right or remedy in .E this Agreement or fails to insist on strict performance by the Sub-Recipient, it will not affect, extend or waive any other right or remedy of the Division, or affect the later exercise of the same right or remedy by the Division for any other default by the Sub-Recipient. (17)TERMINATION. a. The Division may terminate this Agreement for cause after thirty days written notice, Cause can include misuse of funds, fraud,,lack of compliance with applicable rules; laws and regulations„ failure to perform on time, and refusal by the Sub-Recipient to permit public access to any document, paper, letter, or other material subject to disclosure under Chapter 119, Florida Statutes, as amended. bd The Division may terminate this Agreement for convenience or when it determines in its sole discretion„that continuing the Agreement would not produce beneficial results in line with the further expenditure of funds, by providing the Sub-Recipient with thirty(30)calendar days prior written notice, Packet Pg. 2036 D.3.a 1 c. The parties may agree to terminate this Agreement for their mutual convenience through a written amendment of this Agreement, The amendment will state the effective date of the termination and the procedures for proper closeout of the Agreement. d. In the event that this Agreement is terminated, the Sub-Recipient will not incur new obligations for the terminated portion of the Agreement after the Sub-Recipient has received the notification of termination. The Sub-Recipient will cancel as many outstanding obligations as possible. Costs incurred after receipt of the termination notice will be disallowed. The Sub-Recipient shall not be relieved of liability to the Division because of any breach of Agreement by the Sub-Recipient. The Division may, to the extent authorized by law,withhold payments to the Sub-Recipient for the purpose of set-off until the exact amount of damages due the Division from the Sub-Recipient is determined. 0 (18)PROCUREMENT a: The Sub-Recipient shall ensure that any procurement involving funds authorized by E the Agreement complies with all applicable federal and state laws and regulations, to include 2 C.F.R. §§200.318 through 200.326 as well as Appendix 11 to 2 C.F.R. Part 200(entitled"Contract Provisions for Non-Federal Entity Contracts Under Federal Awards"). b. As required by 2 C.F.R. §200.318(b), the Sub-Recipient shall"maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection o or rejection, and the basis for the contract price."" c. As required by 2 C,F.R. §200,318(i),the Sub-Recipient shall"maintain oversight to CL ensure that contractors perform in accordance with the terms, conditions, and specifications of their �+ contracts or purchase orders.' In order to demonstrate compliance with this requirement, the Sub- Recipient shall document, in its quarterly report to the Division; the progress of any and all subcontractors performing work under this Agreement. d. Except for procurements by micro-purchases pursuant to 2 C,F.R. §200.320(a) or procurements by small purchase procedures pursuant to 2 C.F.R- §200-320(b), if the Sub-Recipient chooses to subcontract any of the work required under this Agreement,then the Sub-Recipient shall forward to the Division a copy of any solicitation (whether competitive or non-competitive)at least fifteen (15)days prior to the publication or communication of the solicitation. The Division shall review the solicitation and provide comments, if any, to the Sub-Recipient within three(3)business days. Consistent with 2 C.F.R. §200.324, the Division will review the solicitation for compliance with the procurement standards outlined in 2 C,F,R. §§200,318 through 200.326 as well as Appendix It to 2 C-F.R. Part 200. Consistent with 2 C.F.R. §200.318(k),the Division will not substitute its judgment for that of the Sub- Recipient. While the Sub-Recipient does not need the approval of the Division in order to publish a competitive solicitation, this review may allow the Division to identify deficiencies in the vendor requirements or in the commodity or service specifications. The Division's review and comments shall not constitute an approval of the solicitation. Regardless of the Division's review„ the Sub-Recipient remains Packet Pg. 2037 D.3.a I bound by all applicable laws, regulations, and agreement terms. If during its review the Division identifies any deficiencies, then the Division shall communicate those deficiencies to the Sub-Recipient as quickly as possible within the three (3) business day window outlined above. If the Sub-Recipient publishes a competitive solicitation after receiving comments from the Division that the solicitation is deficient, then a, the Division may: i, Terminate this Agreement in accordance with the provisions outlined in paragraph (17)above; and, ii, Refuse to reimburse the Sub-Recipient for any costs associated with that solicitation. e. Except for procurements by micro-purchases pursuant to 2 C:F.R:.§200.320(a)or procurements by small,purchase procedures pursuant to 2 C.F.R. §200.320(b), if the Sub-Recipient chooses to subcontract any of the work required under this Agreement,then the Sub-Recipient shall E forward to the Division a copy of any contemplated contract prior to contract execution. The Division shall review the unexecuted contract and provide comments, if any, to the Sub-Recipient within three(3) Q business days. Consistent with 2 C F.R. §200.324, the Division will review the unexecuted contract for compliance with the procurement standards outlined in 2 C.F.R, §§200.318 through 200.326 as well as Appendix Il to 2 C.F.R. Part 200. Consistent with 2 C.F.R. §200,318(k), the Division will not substitute its judgment for that of the Sub-Recipient. While the Sub-Recipient does not need the approval of the Division in order to execute a subcontract, this review may allow the Division to identify deficiencies in the terms and conditions of the subcontract as well as deficiencies in the procurement process that led to the CL subcontract. The Division's review and comments shall not constitute an approval of the subcontract. Regardless of the Division's review, the Sub-Recipient remains bound by all applicable laws, regulations, and agreement terms. If during its review the Division identifies any deficiencies, then the Division shall communicate those deficiencies to the Sub-Recipient as quickly as possible within the three (3) business day window outlined above. If the Sub-Recipient executes a subcontract after receiving a communication from the Division that the subcontract is non-compliant, then the Division may: i. Terminate this Agreement in accordance with the provisions outlined in paragraph (17) above; and, ii. Refuse to reimburse the Sub-Recipient for any costs associated with that subcontract. f. The Sub-Recipient agrees to include in the subcontract that(i)the subcontractor is bound by the terms of this Agreement, (ii)the subcontractor is bound by all applicable state and federal laws and regulations, and (iii)the subcontractor shall hold the Division and Sub-Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law, Packet Pg. 2038 D.3.a Ib g. As required by 2 C.F.R. §200.318(c)(1), the Sub-Recipient shall"maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in y the selection, award and administration of contracts." h. As required by 2 C.F.R. §200.319(a), the Sub-Recipient shall conduct any procurement under this agreement"in a manner providing full and open competition." Accordingly, the Sub-Recipient shall not: i. Place unreasonable requirements on firms in order for them to qualify to do business; ii. Require unnecessary experience or excessive bonding; iii. Use noncompetitive pricing practices between firms or between affiliated companies; iv. Execute noncompetitive contracts to consultants that are on retainer E contracts; V. Authorize, condone, or ignore organizational conflicts of interest; vi. Specify only a brand name product without allowing vendors to offer an equivalent; vii. Specify a brand name product instead of describing the performance, specifications, or other relevant requirements that pertain to the commodity or service solicited by the o procurement; viii. Engage in any arbitrary action during the procurement process; or, CL ix. Allow a vendor to bid on a contract if that bidder was involved with developing or drafting the specifications, requirements, statement of work, invitation to bid, or request for proposals. i. "[E]xcept in those cases where applicable Federal statutes expressly mandate or encourage otherwise, the Sub-Recipient, as required by 2 C.F.R. §200.319(b), shall not use a geographic preference when procuring commodities or services under this Agreement. j. The Sub-Recipient shall conduct any procurement involving invitations to bid (i.e. sealed bids) in accordance with 2 C.F.R. §200.320(c) as well as section 287.057(1)(a), Florida Statutes. k The Sub-Recipient shall conduct any procurement involving requests for proposals (i.e. competitive proposals) in accordance with 2 C.F.R. §200.320(d)as well as section 287.057(1)(b), Florida Statutes. E 1. For each subcontract, the Sub-Recipient shall provide a written statement to the Division as to whether that subcontractor is a minority business enterprise; as defined in Section 288.703,; Florida Statutes. Additionally, the Sub-Recipient shall comply with the requirements of 2 C.F.R. §200.321 ("Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms"). (19)ATTACHMENTS Packet Pg. 2039 D.3.a ( a. All attachments to this Agreement are incorporated as if set out fully. b. In the event of any inconsistencies or conflict between the language of this Agreement and the attachments, the language of the attachments shall control, but only to the extent of the conflict or inconsistency. c. This Agreement has the following attachments: i. Exhibit 1 -Funding Sources ii. Attachment A—Budget and Project List iii. Attachment B—Scope of Work, Deliverables, and Financial Consequences iv. Attachment C—Certification Regarding Debarment V. Attachment D—Designation of Authority vi. Attachment E—Statement of Assurances vii. Attachment F—Election to Participate in PA Alternative Procedures (PAAP) E viii. Attachment G—Public Assistance Program Guidance ix. Attachment H—FFATA Reporting X Attachment I—Mandatory Contract Provisions xi. Attachment J—DHS OIG Audit Issues and Acknowledgement xii, Attachment K—Justification of Advance Payment (20)PAYMENTS o a. Any advance payment under this Agreement is subject to 2 C.F.R_ §200,305 and, as applicable, section 216.181(16), Florida Statutes. All advances are required to be held in an interest- CL bearing account unless otherwise governed by program specific waiver. if an advance payment is requested, the budget data on which the request is based and a justification statement shall be submitted along with this agreement at the time of execution by completing Attachment K—Justification of Advance Payment. The request will specify the amount of advance payment needed and provide an explanation of the necessity for and proposed use of these funds. Any advance funds not expended within the first ninety(90) days of the contract term must be returned to the Division Cashier within (30) days, along with any interest earned on the advance. No advance shall be accepted for processing if a reimbursement has been paid prior to the submittal of a request for advanced payment. After the initial advance, if any, payment shall be made on a reimbursement basis as needed. b. Invoices shall be submitted at least quarterly and shall include the supporting documentation for all costs of the project or services. The final invoice shall be submitted within thirty(30) days after the expiration date of the agreement or completion of applicable Project„whichever occurs first. An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the Division Grant Manager as part of the Sub-Recipient's quarterly reporting as referenced in Paragraph (12) of this Agreement. c. If the necessary funds are not available to fund this Agreement as a result of action by the United States Congress, the federal Office of Management and Budgeting, the State Chief Packet Pg. 2040 D.3.a ) Financial Officer or under subparagraph(9)b, of this Agreement, all obligations on the part of the Division to make any further payment of funds shall terminate, and the Sub-Recipient shall submit its closeout report within thirty days of receiving notice from the Division. (21)REPAYMENTS a. All refunds or repayments due to the Division under this agreement, subject to the exhaustion of appeals, are due no later than thirty(30)days from notification by the Division of funds due. FEMA only allows thirty(30)days from deobligation for the funds to be repaid before it will refer the amount to the FEMA Finance Center(FFC)for collection. b. The Sub-Recipient understands and agrees that the Recipient may offset funds due and payable to the Sub-Recipient until the debt to the State is satisfied. In such event; the Recipient will notify the Sub-Recipient via the entry of notes in FioridaPA,org, c. All refunds or repayments due to the Division under this Agreement are to be made E payable to the order of"Division of Emergency Management", and mailed directly to the following address: Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FL 32399-2100 0 d, In accordance with Section 215.34(2), Florida Statutes, if a check or other draft is returned to the Division for collection, Sub-Recipient shall pay the Division a service fee of$15.00 or 5% CL of the face amount of the returned check or draft,whichever is greater. (22)MANDATED CONDITIONS a. The validity of this Agreement is subject to the truth and accuracy of all the information, representations, and materials submitted or provided by the Sub-Recipient in this Agreement,. in any later submission or response to a Division request, or in any submission or response to fulfill the .E requirements of this Agreement. All of said information, representations, and materials are incorporated by reference. The inaccuracy of the submissions or any material changes shall. at the option of the Division and with thirty days written notice to the Sub-Recipient, cause the termination of this Agreement and the release of the Division from all its obligations to the Sub-Recipient. b. This Agreement shall be construed under the laws of the State of Florida„ and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County= If any provision of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision shall be null and void to the extent of the conflict, and shall be severable, but shall not invalidate any other provision of this Agreement. c. Any power of approval or disapproval granted to the Division under the terms of this Agreement shall survive the term of this Agreement. Packet Pg. 2041 D.3.a I' ' d. The Sub-Recipient agrees to comply with the Americans With Disabilities Act(Public Law 101-336,42 U.S.C. Section 12101 et seg. ,which prohibits discrimination by public and private y entities on the basis of disability in employment, public accommodations, transportation, State and local government services, and telecommunications. e. Those who have been placed on the convicted vendor list following a conviction for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity; and may not transact business with any public entity in excess of$25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list or on the discriminatory vendor list, E f. Any Sub-Recipient which receives funds under this Agreement from the federal government, certifies, to the best of its knowledge and belief, that it and its principals i. Are not presently debarred, suspended„ proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal department or agency; ii, Have not,within a five-year period preceding this proposal been convicted of or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining, o ca attempting to obtain, or performing a public(federal, state or local)transaction or contract under public transaction, violation of federal or state antitrust statutes or commission of embezzlement, theft,forgery, CL bribery, falsification or destruction of records, making false statements, or receiving stolen property; y iii. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity(federal, state or local)with commission of any offenses enumerated in paragraph (22) f. ii. of this certification; and, iv: Have not within a five-year period preceding this Agreement had one or more public transactions (federal, state or local)terminated for cause or default. g. If the Sub-Recipient is unable to certify to any of the statements in this certification, then the Sub-Recipient shall attach an explanation to this Agreement. h. In addition,the Sub-Recipient shall send to the Division (by email or by facsimile transmission)the completed "Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion" (Attachment C)for the Sub-Recipient agency and each intended subcontractor which Sub-Recipient plans to fund under this Agreement. The form must be received by the Division before the Sub-Recipient enters into a contract with any subcontractor. i. The Division reserves the right to unilaterally cancel this Agreement if the Sub- Recipient refuses to allow public access to all documents, papers, letters or other material subject to the Packet Pg. 2042 D.3.a 0 provisions of Chapter 119, Florida Statutes, which the Sub-Recipient created or received under this Agreement. y j. If the Sub-Recipient is allowed to temporarily invest any advances of funds under this Agreement, any interest income shall either be returned to the Division or be applied against the Division's obligation to pay the contract amount unless otherwise governed by program specific waiver. k. The State of Florida will not intentionally award publicly-funded contracts to any contractor who knowingly employs unauthorized alien workers; constituting a violation of the employment provisions contained in 8 U.S.C_ Section 1324a(e) [Section 274A(e)of the Immigration and Nationality Act ("INA")], The Division shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the Sub-Recipient of the employment provisions contained in Section 274A(e)of the INA shall be grounds for unilateral cancellation of this Agreement by the Division. E I. All unmanufactured and manufactured articles, materials and supplies which are acquired for public use under this Agreement must have been produced in the United States as required Z under 41 U.S.C. 10a, unless it would not be in the public interest or unreasonable in cost. (23)LOBBYING PROHIBITION a. 2 C.F.R. §200.450 prohibits reimbursement for costs associated with certain lobbying activities. o b. Section 216.347, Florida Statutes, prohibits"any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant CL or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature, the judicial �+ branch, or a state agency."' c. No funds or other resources received from the Division under this Agreement maybe used directly or indirectly to influence legislation or any other official action by the Florida Legislature or any state agency. d. The Sub-Recipient certifies, by its signature to this Agreement, that to the best of his or her knowledge and belief; i. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sub-Recipient„ to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. ii- If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in Packet Pg. 2043 D.3.a 1 connection with this Federal contract, grant, loan or cooperative agreement,the Sub-Recipient shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities,"in accordance with its y instructions. iii. The Sub-Recipient shall require that this certification be included in the award documents for all subawards at all tiers(including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements)and that all Sub-Recipients shall certify and disclose accordingly. iv. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. E (24)COPYRIGHT. PATENT AND TRADEMARK EXCEPT AS PROVIDED BELOW,ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA; AND, ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE SUB-RECIPIENT TO THE STATE OF FLORIDA. o a_ If the Sub-Recipient has a pre-existing patentor copyright, the Sub-Recipient shall retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise. v, b, If any discovery or invention is developed in the course of or as a result of work or services performed under this Agreement; or in any way connected with it, the Sub-Recipient shall refer the discovery or invention to the Division for a determination whether the State of Florida will seek patent protection in its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books, manuals, films, or other copyrightable material are produced, the Sub-Recipient shall notify the Division= Any copyrights accruing under or in connection with the performance under this Agreement are transferred by the Sub-Recipient to the State of Florida. o c. Within thirty(30)days of execution of this Agreement, the Sub-Recipient shall disclose all intellectual properties relating to the performance of this Agreement which he or she knows or should know could give rise to a patent or copyright. The Sub-Recipient shall retain all rights and entitlements to any pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property exists. The Division shall then, under Paragraph (24)b., have the right to all patents and copyrights which accrue during performance of the Agreement, d, If the Sub-Recipient qualifies as a state university under Florida law, then, pursuant to section 1004,23, Florida Statutes, any invention conceived exclusively by the employees of the Sub- Packet Pg. 2044 D.3.a Recipient shall become the sole property of the Sub-Recipient. In the case of joint inventions,that is inventions made jointly by one or more employees of both parties hereto, each party shall have an equal, undivided interest in and to such joint inventions. The Division shall retain a perpetual, irrevocable, fully- paid, nonexclusive license, for its use and the use of its contractors of any resulting patented, copyrighted or trademarked work products, developed solely by the Sub-Recipient, under this Agreement, for Florida government purposes. (25)LEGAL AUTHORIZATION. The Sub-Recipient certifies that it has the legal authority to receive the funds under this Agreement and that its governing body has authorized the execution and acceptance of this Agreement. The Sub-Recipient also certifies that the undersigned person has the authority to legally execute and bind Sub-Recipient to the terms of this Agreement. (26)EQUAL OPPORTUNITY EMPLOYMENT E a. In accordance with 41 C.F.R. §60-1.4(b), the Sub-Recipient hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the regulations of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, the following equal opportunity clause: During the performance of this contract, the contractor agrees as follows: CL i. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;: layoff or termination, rates of pay or other forms of compensation; and selection for training„ including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 0 ii. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all E qualified applicants will receive considerations for employment without a, regard to race,color, religion, sex; or national origin. iii. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. Packet Pg. 2045 D.3.a 23 iv. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. V. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. vi. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled,terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. vii. The contractor will include the portion of the sentence immediately preceding paragraph (1)and the provisions of paragraphs (1)through(7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or CL purchase order as the administering agency may direct as a means of y enforcing such provisions, including sanctions for noncompliance: provided, however,that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States. .E b, The Sub-Recipient further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: provided, that if the applicant so participating is a State or local government, the above equal 0 opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract, c. The Sub-Recipient agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of tabor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance., and that it will otherwise assist m the administering agency in the discharge of the agency's primary responsibility for securing compliance. Packet Pg. 2046 D.3.a 4 d. The Sub-Recipient further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive order, In addition, the Sub-Recipient agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part this grant(contract, loan, insurance, guarantee); refrain from extending any further assistance to the Sub-Recipient under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such Sub-Recipient; and refer the case to the Department of Justice for appropriate legal proceedings. E (27)COPELAND ANTI-KICKBACK ACT The Sub-Recipient hereby agrees that, unless exempt under Federal law, it will incorporate or cause to be incorporated into any contract for construction work., or modification thereof, the following clause: i. Contractor. The contractor shall comply with 18 U.S.C; §874, 40 U.S.C. §3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract, ii. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as the FEMA may CL by appropriate instructions require;, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts, The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. iii Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. §5,.12. (28)CONTRACT WORK HOURS AND SAFETY STANDARDS If the Sub-Recipient,with the funds authorized by this Agreement, enters into a contract that exceeds$100„000 and involves the employment of mechanics or laborers, then any such contract must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department E of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of forty(40) hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of forty (40) hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous, These requirements do not apply to the Packet Pg. 2047 D.3.a 5, purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation. y (29)CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT If the Sub-Recipient,with the funds authorized by this Agreement, enters into a contract that exceeds$150,000, then an such contract must include the following g provision: Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act(42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387), and will report violations to FEMA and the Regional Office of the Environmental Protection Agency(EPA). (30)SUSPENSION AND DEBARMENT Per 2 C.F.R. 200.213 Suspension and debarment, non-Federal entities are subject to the non-procurement debarment and suspension regulations implementing Executive Orders 12549 and E 12689, 2 C.F.R. part 180. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. If the Sub-Recipient, with the funds authorized by this Agreement, enters into a contract, then any such contract must include the following provisions: i. This contract is a covered transaction for purposes of 2 C.F.R. pt_ 180 and 2 C,F.R, pt, 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C�F�R, § 180.940)or disqualified (defined at 2 C.F.R. § L 180.935). ii. The contractor must comply with 2 C..F_R: pt- 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. _ c� iii. This certification is a material representation of fact relied upon by the Division. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Division, the Federal Government may pursue available remedies; including but not limited to suspension and/or debarment. iv. The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer„ The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. (31)BYRD ANTI-LOBBYING AMENDMENT If the Sub-Recipient.with the funds authorized by this Agreement, enters into a contract, then any such contract must include the following clause: Byrd Anti-Lobbying Amendment, 31 U.S,C. § 1352 (as amended). Contractors who apply or bid for an award of$100000 or more shall file Packet Pg. 2048 D.3.a 26 the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. (32)CONTRACTING WITH SMALL AND MINORITY BUSINESSES WOMEN'S BUSINESS ENTERPRISES AND LABOR SURPLUS AREA FIRMS a. If the Sub-Recipient, with the funds authorized by this Agreement, seeks to procure goods or services, then, in accordance with 2 C.F.R. §200.321, the Sub-Recipient shall take the following affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used whenever possible: i. Placing qualified small and minority businesses and women's business enterprises on solicitation lists; ii. Assuring that small and minority businesses: and women's business enterprises are solicited whenever they are potential sources;. 0 iii. Dividing total requirements,when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business 0 enterprises; CL iv. Establishing delivery schedules, where the requirement permits,which encourage participation by small and minority businesses, and women's business enterprises; V Using the services and assistance, as aRi3ropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of c� Commerce;; and vi. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs i. through v. of this subparagraph. b. The requirement outlined in subparagraph a. above, sometimes referred to as "socioeconomic contracting."does not impose an obligation to set aside either the solicitation or award of o a contract to these types of firms. Rather, the requirement only imposes an obligation to carry out and document the six affirmative steps identified above. c. The"socioeconomic contracting"requirement outlines the affirmative steps that the Sub-Recipient must take; the requirements do not preclude the Sub-Recipient from undertaking additional steps to involve small and minority businesses and women's business enterprises. d, The requirement to divide total requirements, when economically feasible„ into m smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises;, does not authorize the Sub-Recipient to break a single project down into Packet Pg. 2049 D.3.a 7 smaller components in order to circumvent the micro-purchase or small purchase thresholds so as to utilize streamlined acquisition procedures(e.g. 'project splitting"). y (33)ASSURANCES. The Sub-Recipient shall comply with any Statement of Assurances incorporated as Attachment E. c� 0 E 0 CL c� 0 E Packet Pg. 2050 D.3.a 28 IN WITNESS WHEREOF,the parties hereto have executed this Agreement, SUB-RECIPIENT: MON OE COUNTY (SEAL) A CLERIC By eye. _ Name and title, ` a� 6 PIm CLERK Datea FEID#59-600049 0 STATE OF FLORIDA E DIVISION OF EMERGENCY MANAGEMENT By: Name and Title-Wesley Maul, Director 0 Date: 0 c� MONROE COUNTY ATTORNEY APR.0 D AS T FORM: CHRISTINE LIMBE_RT BARROWS ASSISTANT CO TTORNEY DATE: E Packet Pg. 2051 D.3.a 2 EXHIBIT—1 THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE SUB-RECIPIENT UNDER THIS AGREEMENT: .E Federal Program Federal agency: Federal Emergency Management Agency: Public Assistance Program Catalog of Federal Domestic Assistance: 97.036 Amount of Federal Funding: $2,858,535.94 E THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED UNDER THIS AGREEMENT: • 2 C.F.R. Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards `- 0 44 C.F.R. Part 206 • The Robert T Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288„ as amended, 42 U.S.C. 5121 et seq.; and Related Authorities o • FEMA Public Assistance Program and Policy Guide., 2017 (in effect for incidents declared on or after April 1, 2017) 0 CL Federal Program: v, 1. Sub-Recipient is to use funding to perform eligible activities in accordance with the Public Assistance Program and Policy Guide, 2017 and approved Project Worksheet(s). Eligible work is classified into the following categories_ Emergency Work Category A: Debris Removal Category B: Emergency Protective Measures E Permanent Work Category C: Roads and Bridges Category D: Water Control Facilities Category E: Public Buildings and Contents Category F: Public Utilities 0 Category G: Parks„ Recreational, and other Facilities Z Sub-Recipient is subject to all administrative and financial requirements as set forth in this Agreement, or will be in violation of the terms of the Agreement. NOTE:Section 200.331(a)(1) of 2 CFR, as revised, and Section 215.97(5)(a), Florida Statutes, require that the information about Federal Programs and State Projects included on pg. 1 of this subgrant agreement and in Exhibit 1 be provided to the Sub-Recipients � Packet Pg. 2052 D.3.a 0 Attachment A Budget and Project List Budget: The Budget of this Agreement is initially determined by the amount of any Project Worksheet(s) (PW)that the Federal Emergency Management Administration(FEMA) has obligated for a Sub-Recipient at the time of execution. Subsequent PWs or revisions thereof will increase or decrease the Budget of this Agreement. The PW(s)that have been obligated are: DR4337 Sub-Recipient: MONROE COUNTY PW Cat Project Title Estimated Fed Federal State Local Total Funding # Total % Share Share Share 22(0) B Force Account $2,667,613.65 100% $2,667,613.65 0 0 $2 667,613.65 Labor first 30 0 days 39(0) B Fire Rescue $10646529 100% $106465.29 0 0 $106,465.29 E Medical 0 Supplies 41(0) S Temporary $60,949 50 100% $60,949 50 0 0 $60,949 50 Sanitary 0 Facilities Rentals for 100 0 48(0) B Temporary $23,507.50 i00rb $23,50750 0 0 $23,50T50 fence 0 0 CJ CL 0 0 0 c� 0 0 E 0 0 0 m 37 Total $2,858,535,940 Packet Pg. 2053 D.3.a I Attachment B SCOPE OF WORK, DELIVERABLES and FINANCIAL CONSEQUENCES Scope of Work Complete eligible Projects for emergency protective measures, debris removals repair or replacement of Disaster damaged facilities. When FEMA has obligated funding for a Sub-Recipient's PW,the Division notifies the Sub-Recipient with a copy of the PW(or P2 Report), A Sub-Recipient may receive more than one PW and each will contain a separate Project. Attachment A, Budget and Project List of this Agreement will be modified as necessary to incorporate new or revised PWs. For the purpose of this Agreement, each Project will be monitored,completed and reimbursed independently of the other Projects which are made part 0 of this Agreement. E Deliverables Large Projects .� Reimbursement requests will be submitted separately for each Large Project. Reimbursement for Large Project costs shall be based on the percentage of completion of the individual Project. Any request for --- reimbursement shall provide adequate, well organized and complete source documentation to support all costs related to the Project, and shall be clearly identified by the Project Number as generated by FEMA. Requests which do not conform will be returned to the Sub-Recipient prior to acceptance for payment.. Reimbursement up to 95% of the total eligible amount will be paid upon acceptance and contingent upon:. � • Timely submission of Quarterly Reports(due 30 days after end of each quarter)- CL • Timely submission of invoices (Requests for Reimbursement)at least quarterly and supported by documentation for all costs of the project or services. The final invoice shall be submitted within sixty(60) days after the expiration of the agreement or completion of the project, whichever occurs first. An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the Division Grant Manager as part of the Sub-Recipient's quarterly reporting as referenced in Paragraph 7 of this agreement. • Timely submission of Request for Final Inspection (within ninety(90)days of project completion-- for each project). • Sub-Recipient shall include a sworn Affidavit or American Institute of Architects (AIA)forms G702 and G703, as required below. o A.Affidavit, The Recipient is required to submit an Affidavit signed by the Recipient°s project personnel with each reimbursement request attesting to the following: the percentage of completion of the work that the reimbursement request represents,that disbursements or payments were made in accordance with all of the Agreement and regulatory conditions, and that reimbursement is due and has not been previously requested. o B. AIA Forms G702 and G703. For construction projects where an architectural„ engineering or construction management firm provides construction administration services, the Recipient shall provide a copy of the American Institute of Architects(AIA) form G702, Application and Certification for Payment, or a comparable form approved by the Division, signed by the contractor and inspection/certifying architect or engineer, and a copy of form G703, Continuation Sheet, or a comparable form approved by the Division Packet Pg. 2054 D.3.a 32 Five percent(5%)of the total eligible amount(including Federal, state and local shares)will be withheld from payment until the final Request for Reimbursement(or backup for advance expenditure)has been _ verified as acceptable by the Division's grant manager,which must include dated certification that the Project is 100% complete. Further; all required documentation must be available in FloridaPA,org prior to � release of final 5%,to include permits,, policies&procedures, procurement and insurance documents. Small Projects Small projects will be paid upon obligation of the Project Worksheet. Sub-Recipient must initiate the Small Project Closeout in FloridaPA.org within 30 days of completion of the project work, or no later than the period of performance end date. Small Project Closeout is initiated by logging into FloridaPA,org, selecting the Sub-Recipient's account, then selecting'Create New Request'„ and selecting 'New Small Project Completion/Closeout', Complete the form and 'Save'- The final action is to Advance the form to the next queue for review. 0 Financial Consequences: For any Project(PW)that the Sub-Recipient fails to complete in compliance with Federal; state and local requirements,the Division shall withhold a portion of the funding up to the full amount. Any funds advanced to the Sub-Recipient will be due back to the Division. 0 0 CL c� 0 E Packet Pg. 2055 D.3.a 33 Attachment CERTIFICATIONREGARDING ID . M,ENT SUSPENSION,SUSPENMON, INELIGIBILITY � and V0,JUN TRY EXCLUSION Contractor Covered Transactions (1) The prospective subcontractor of theSub-rec€piers€, � _ certifies, by submission of this document,that neither it nor Its principals is presently debarred,suspended, proposed for � debarment,declared ineligible,or vofun? isy excUde t from parkipation in this transaction by any � Federal department or agency. (2) Where the Sub®reuipier t`s ,:.t s or tra for;s unable to c errsfy to the above statement, the prospective contract shall attach an explanations to thfs forrn. 0 CONTRACTOR E BY Signature Sub-Recipient's Name �-- M Contract Number U Strut Address � EMIA Prosect Nurnber City, .� Date ff7 0 E U R Cb i Packet Pg. 2056 D.3.a 4 Attachment D DESIGNATION OF AUTHORITY The Designation of Authority Form is submitted with each new disaster or emergency declaration to provide the authority for the Sub-Recipient's Primary Agent and Alternate Agent to access the FloridaPA.org system in order to enter notes, review notes and documents, and submit the documentation necessary to work the new event,The Designation of Authority Form is originally submitted as Attachment"D"to the PA Funding Agreement for each disaster or emergency declaration. Subsequently, the Primary or Alternate contact should review the agency contacts at least quarterly. The Authorized Representative can request a change in contacts via email to the state team; a note should be entered in FloridaPA.org if the list is correct. Contacts should be removed as soon as they separate, retire, or are reassigned by the Agency. A new form will only be needed if all authorized representatives have separated from your agency. Note that if a new Designation form is submitted, all Agency Representatives currently listed as contacts that are not included on the updated form will be deleted from FloridaPA.org as the contacts listed are replaced in the o system, not supplemented.All users must log in on a monthly basis to keep their accounts from becoming locked. Instructions for Completion Q Complete the form in its entirety; listing the name and information for all representatives who will be working in the FloridaPA.org Grant Management System. Users will be notified via email when they have been `- granted access.The user must log in to the FloridaPA.org system within 12 hours of being notified or their account will lock them out. Each user must log in within a 60-day time period or their account will lock them out- In the event you try to log in and your account is locked, submit a ticket using the Access Request link on the home page. The form is divided into twelve blocks; each block must be completed where appropriate. CL Block 1: "Authorized Agent"—This should be the highest authority in your organization who is authorized to sign legal documents on behalf of your organization. (Only one Authorized Agent is allowed and this person will have full accesslauthority unless otherwise requested). Block 2: "Primary Agent" — This is the person designated by your organization to receive all correspondence and is our main point of contact.This contact will be responsible for answering questions, uploading documents, and submitting reports/requests in FloridaPA,org. The Primary Agent is usually not the Authorized Agent but should be responsible for updating all internal stakeholders on all grant activities. (Only one Primary Agent is allowed and this contact will have full access). Block 3: "Alternate Agent"--This is the person designated by your organization to be available when the Primary is not. (Only one Alternate Agent is allowed and this contact will have full access). 0 Block 4, 5, and 6: "Other" (Finance/Point of Contact, Risk Management-Insurance; and Environmental- Historic)- Providing these contacts is essential in the coordination and communication required between state and local subject matter experts. We understand that the same agent may be identified in multiple blocks„ however we ask that you enter the name and information again to ensure we are communicating with the correct individuals. Block 7—12: "Other" (Read Only Access)—There is no limit on"Other'contacts but we ask that this be restricted to those that are going to actually need to log in and have a role in reviewing the information. This designation is only for situational awareness purposes as individuals with the"Other Read-Only' designation cannot take any action in FloridaPA.org. Packet Pg. 2057 D.3.a 35 DESIGNATION OF AUTHORTri'(AGENTS) FEMA/GRANTEE PUBLIC ASSISTANCE PROGRA\I FLORID,►DIVISION OF EMERGENCY NI►NAGENIENT Sub-Grantee: Box l: Authorized Agent(Full Access) Box 2: Primary Agent(Full Access) Agent's Name Agent's Name Signature Signature ff7 Organization i Official Position Organization i Official Position Mailing Address Nlailmg Addacss City,State,Zip City,State,Zip Daytime Telephone Da<,"time Telephone E-mail Address E-mail Address m E Box 3: Alternate Agent(Full Acces) Box 4: Other-Finance/Point of Contact(Full Access) Agent's Name Official's Name Signature Signature Organization,,Official Position Organization t Official Position D Mailing Address Mailing Address City-State,Zip City,State,Zip U Daytime Telephone Da}ti mc'rcl cphone E-mail Address E-mail Address CL Box S: Other-Risk Nigmt-Insurance(I°ull Access) Box 6: Other-Environmental-Historic(I'ull Actuss) Agent's Name Agent's Name Signature Signature Organization!Official Position Organization. Official Position � Mailing Address Mailing Address Cu);State,Zip Cot),State,Zip m Da)time Telephone Da)lime Telephone E-mail Address E-mail Address re The above Primary and Alternate Agents are hereby authorized to execute and file an Application for Public Assistance on behalf of the Sub-granwe for the m purpose of obtaining certain Grantee and Federal financial assistance under the Robert T Stafford Disaster Relief&Emergency Assistance Act,(Public Laty 93-288 as amended)or otheR ise available These agents are authorized to represent and act for the Sins-Grantee in all dealings ti"th the State of Flonda, Grantee,for all matters pertaining to such disaster assistance previously signed and executed by the Grantee and Sub-grantee Additional contacts may be placed on page 2 of this document for read only access by the above Authorized Agents. Sub Grantee Authorized Agent Signature --- ............. Date _ . D m Packet Pg. 2058 D.3.a 36 DESIGNATION Or AUTHORITY(AGENTS) FERIA/GRANTEE PLBLIC, ASSISTANCE PROGRAM FLORIDA DIVISION OF EMERGENCY NIANAGE\IE,N°T y Sub-Grantee: Date: Box 7: Other (Read Only Access) Box 8: Other (Read Only Access) W Agent's Name 0. Agent's Name Signature Signature Organization a Official Position Organization t'Official Position Mailing Address Mailing Address City,State,lip Ctt',Stater Zip m Daytime Telephone Daytime Telephone E-mail Address E-mail Address m E Box 9: Other (Read Only Access) Box 10: Other (Read Only Access) Agent's Name Official's Name Signature Signature Organization 1 Official Position Organization I Official Position W U Mailing Address Mailing Address City,State,Zip City,State,Zip U Dayinne Telephone Daytime Telephone O 0 E-mail Address E-mail Address CL Box 11: Other (Read Only Access) Box 12: Other (Read Only Access) � Agent's Name Agent's Name Signature Signature Organization'Official Position Organization/Official Position Mailing Address Mailing.Address City.State,Zip Lily,Stater Zip m Daytime Telephone Daytime Telephone E-mail Address E-mail Address m m Sub-Grantee's Fiscal Year(FY)Stan: Month: Day: Sub-Grantees Federal Lmplo'ces Identification N°umber(LIN) - _. .-_ �. _...... ..._.,,,.�.... .. ..��........ m W Sub Grantees Grantee Cognizant Agency for Single Audit Purposes, Florida Division of Emergency Management m Sub-Grantee s. FIPS Number(If Known) - - NOTE: This form should be rc%iervcd and necessary updates should be made each quarter to maintain efficient communication and continuity throughout staff iumo`er updates may be made by email to the state wain assigned to your account A new form will only be needed if all authorized representain es have separated from your agency Be aware that submitting a new ®signation of Authority affects the contacts that has e been fisted on previous Designation forms in that the information in FloridaPA.org will be updated and the contacts Issted above`%rll replace not O supplement.the contacts on the pre%tons list REV 09-09-2017 DISCAKI)PREIVIOLISVERSIONS Packet Pg. 2059 D.3.a 37 Attachment E STATEMENT OF ASSURANCES 1) The Sub-Recipient hereby certifies compliance with all Federal statutes, regulations, policies, guidelines, and requirements, including but not limited to OMB Circulars No.A-21, A-87,A-110,A- 122, and A-128; E.O. 12372; and Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. Part 200; that govern the application, acceptance and use of Federal funds for this Federally-assisted project. E 2 Additionally, to the extent the following g provisions apply to this Agreement, the Sub-Recipient assures and certifies that: a. It possesses legal authority to apply for the grant, and to finance and construct the proposed facilities; that a resolution, motion, or similar action has been duly adopted o or passed as an official act of the Sub-Recipient's governing body,authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the Sub- Recipient to act in connection with the application and to provide such additional information as may be required. Q b. To the best of its knowledge and belief the disaster relief work described on each Federal Emergency Management Agency (FEMA) Project Application for which Federal Financial assistance is requested is eligible in accordance with the criteria contained in 44 C.F,R. §206, and applicable FEMA policy documents. c. The emergency or disaster relief work therein described for which Federal Assistance is requested hereunder does not, or will not, duplicate benefits available for the same loss from another source„ 3) The Sub-Recipient further assures it will: CL a. Have sufficient funds available to meet the non-Federal share of the cost for construction projects. Sufficient funds will be available when construction is completed to assure effective operation and maintenance of the facility for the purpose constructed, and if not it will request a waiver from the Governor to cover the cost. b, Refrain from entering into a construction contract(s)for the project or undertake other activities until the conditions of the grant program(s) have been met, all contracts meet Federal, State, and local regulations. E c,. Provide and maintain competent and adequate architectural engineering supervision and inspection at the construction site to ensure that the completed work conforms to the approved plans and specifications„and will furnish progress reports and such other information as the Federal grantor agency may need. 0 d. Cause work on the project to be commenced within a reasonable time after receipt of notification from the approving Federal agency that funds have been approved and will see that work on the project will be done to completion with reasonable diligence. e.. Not dispose of or encumber its title or other interests in the site and facilities during the period of Federal interest or while the Government holds bonds, whichever is longer. f,. Provide without cost to the United States and the Grantee/Recipient all lands, easements and rights-of-way necessary for accomplishment of the approved work and will also hold and save the United States and the Grantee/Recipient free from damages due to the approved work or Federal funding, g. Establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for Packet Pg. 2060 D.3.a 38 themselves or others,particularly those with whore they have family,business,or other ties. h. Assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended; Executive Order 11593, and the Archeological and Historical Preservation Act of 1966 by: i, consulting with the State Historic Preservation Officer on the conduct of � investigations, as necessary; to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 C.F.R. Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties; and ii. by complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. i, Give the sponsoring agency or the Comptroller General; through any authorized representative, access to and the right to examine all records; books„ papers, or documents related to the grant. j. With respect to demolition activities: L create and make available documentation sufficient to demonstrate that the Q Sub-Recipient and its demolition contractor have sufficient manpower and equipment to comply with the obligations as outlined in this Agreement; ii, return the property to its natural state as though no improvements had been contained thereon; iii. furnish documentation of all qualified personnel, licenses, and all equipment necessary to inspect buildings located in Sub-Recipient's jurisdiction to detect the presence of asbestos and lead in accordance with requirements of the U.S. Environmental Protection Agency, the Florida Department of Environmental Protection, and the appropriate County Health Department; CL iv. provide documentation of the inspection results for each structure to indicate safety hazards present, health hazards present„ and/or hazardous materials present; v. provide supervision over contractors or employees employed by the Sub- Recipient to remove asbestos and lead from demolished or otherwise applicable structures; vi. leave the demolished site clean; level; and free of debris; vii, notify the Grantee/Recipient promptly of any unusual existing condition which hampers the contractors work; viii. obtain all required permits; ix: provide addresses and marked maps for each site where water wells and septic tanks are to be closed, along with the number of wells and septic tanks E located on each site, and provide documentation of such closures,; x. comply with mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act; xi. comply with all applicable standards, orders, or requirements issued under Section 112 and 306 of the Clean Air Act, Section 508 of the Clean Water Act, Executive Order 11738, and the U.S. Environmental Protection Agency regulations. (This clause must be added to any subcontracts); and xii, provide documentation of public notices for demolition activities. Packet Pg. 2061 D.3.a 39 k. Require facilities to be designed to comply with the"American Standard Specifications for Making Buildings and Facilities Accessible to, and Usable by the Physically Handicapped," Number A117,1-1961, as modified. The Sub-Recipient will be responsible for conducting inspections to ensure compliance with these specifications by the contractor. I. Provide an Equal Employment Opportunity Program, if required to maintain one,where the application is for$500.000 14 or more. m. Return overpaid funds within the forty-five (45) day requirement, and if unable to pay within the required time period, begin working with the Grantee/Recipient in good faith to agree upon a repayment date. n. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the Grounds of race, color, religion, national origin,sex, or disability against a recipient of funds,forward a copy of 0 the finding to the Office for Civil Rights, Office of Justice Programs. 4) The Sub-Recipient agrees it will comply with the: a. Requirements of all provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 which provides for fair and equitable treatment of persons displaced as a result of Federal and Federally-assisted programs. b. Provisions of Federal law found at 5 U.S.C. § 1501, et. seq.which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. c. Provisions of 18 U.S.C. §§ 594, 598, and 600-605 relating to elections, relief appropriations, and employment,,contributions, and solicitations. d. Minimum wage and maximum hour's provisions of the Federal Fair Labor Standards Act. CL e. Contract Work Hours and Safety Standards Act of 1962, requiring that mechanics and laborers (including watchmen and guards) employed on Federally assisted contracts be paid wages of not less than one and one-half times their basic wage rates for all hours worked in excess of forty hours in a work week. f. Federal Fair Labor Standards Act, requiring that covered employees be paid at least the minimum prescribed wage, and also that they be paid one and one-half times their basic wage rates for all hours worked in excess of the prescribed work-week. g. Anti-Kickback Act of 1986, which outlaws and prescribes penalties for"kick-backs"of wages in Federally financed or assisted construction activities. h. Requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. It o further agrees to ensure that the facilities under its ownership, lease or supervision which are utilized in the accomplishment of the project are not listed on the E Environmental Protection Agency's(EPA)list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. i. Flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, which requires that on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available, as a condition for E the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards.The phrase Packet Pg. 2062 D.3.a cif "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate,subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. j. Insurance requirements of Section 314, PL 93-288, to obtain and maintain any other insurance as may be reasonable., adequate, and necessary to protect against further loss to any property which was replaced; restored, repaired, or constructed with this assistance. Note that FEMA provides a mechanism to modify this insurance requirement by filing a request for an insurance commissioner certification (ICC). The state's insurance commissioner cannot waive Federal insurance requirements but may E certify the types and extent of insurance reasonable to protect against future loss to an insurable facility. k. Applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office o of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations, and assure the compliance of all its Sub-Recipients and contractors. I. Provisions of 28 C.F.R.applicable to grants and cooperative agreements including Part 18;,Administrative Review Procedure;; Part 20,, Criminal Justice Information Systems; Q Part 22, Confidentiality of Identifiable Research and Statistical information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscdmination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures„ and Federal laws or regulations applicable to Federal Assistance Programs- m. Lead-Based Paint Poison Prevention Act which prohibits the use of lead based paint in construction of rehabilitation or residential structures. CL n. Energy Policy and Conservation Act and the provisions of the State Energy Conservation Plan adopted pursuant thereto. o. Non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, or Victims of Crime Act (as appropriate); Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act(ADA) (1990).; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations; and Department of Justice regulations on disability discrimination„ and assure the compliance of all its Sub-Recipients and contractors. p. Provisions of Section 311, P.L. 93-288., and with the Civil Rights Act of 1964 (P-L. 83- 352) which, in Title VI of the Act, provides that no person in the United States of America, Grantees/Recipients shall„ on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Sub-Recipient receives Federal financial assistance and will immediately take any measures necessary to effectuate this agreement. If any real property or structure is provided or improved with the aid of Federal financial assistance extended to the Sub-Recipient, this assurance shall obligate the Sub-Recipient or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits, q. Provisions of Title IX of the Education Amendments of 1972, as amended which prohibits discrimination on the basis of gender. Packet Pg. 2063 D.3.a 41 r. Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, relating to nondiscrimination on the basis of alcohol abuse or alcoholism. s. Provisions of 523 and 527 of the Public Health Service Act of 1912 as amended, relating to confidentiality of alcohol and drug abuse patient records. t. Provisions of all appropriate environmental laws, including but not limited to: i. The Clean Air Act of 1955, as amended; ii. The Clean Water Act of 1977, as amended; iii. The Endangered Species Act of 1973; iv. The Intergovernmental Personnel Act of 1970; v. Environmental standards which may be prescribed pursuant to the National 0 Environmental Policy Act of 1969; vi. The Wild and Scenic Rivers Act of 1968, related to protecting components or potential components of the national wild and scenic rivers system; vii. The Fish and Wildlife Coordination Act of 1958; viii. Environmental standards which may be prescribed pursuant to the Safe Drinking Water Act of 1974, regarding the protection of underground water W sources; U ix. The provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 which prohibits the expenditure of newest Federal funds within the units of the Coastal Barrier Resources System.. u. The provisions of all Executive Orders including but not limited to: 0 i, Executive Order 11246 as amended by Executive Orders 11375 and 12086, CL and the regulations issued pursuant thereto,which provide that no person shall be discriminated against on the basis of race, color, religion; sex or national origin in all phases of employment during the performance of Federal or Federally assisted construction contracts; affirmative action to insure fair treatment in employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoffltermination, rates of pay or other forms of compensation; and election for training and apprenticeship., ii. EO 11514 (NEPA). iii, EO 11738(violating facilities). iv. EO 11988(Floodplain Management). v. EO 11990(Wetlands). vi. EO 12898 (Environmental Justice). 5) For Grantees/Recipients other than individuals, the provisions of the DRUG-FREE WORKPLACE as required by the Drug-Free Workplace Act of 1988. Packet Pg. 2064 D.3.a 42 This assurance is given in consideration of and for the purpose of obtaining Federal grants, loans, reimbursements, advances, contracts, property, discounts and/or other Federal financial assistance extended to the Sub-Recipient by FEMA. The Sub-Recipient understands that such Federal Financial assistance will be extended in reliance on the representations and agreements made in this Assurance and that both the United States and the Grantee/Recipient have the joint and several right to seek judicial enforcement of this assurance.This assurance is binding on the Sub-Recipient,its successors,transferees„ and assignees FOR THE SUBGRANTEE/SUB-RECIPIENT : Signature Tina Boan, Sr. Director Budget& Finance 0 310 5/2 0 1 8 Printed Name and Title Date E 0 CL c� .E 0 E Packet Pg. 2065 D.3.a 43 Attachment F Election of Participation in Public Assistance Alternative Procedures(PAAP) Pilot Program Should the Sub-Recipient desire to utilize the Public Assistance Alternative Procedures provisions of the Sandy Recovery Improvement Act (Division B of P.L. 113-2), execution of a Supplemental Funding Agreement covering specific aspects of the Alternative Procedures Package is required of the Sub- Recipient prior to the payment of such funds by the State as the Recipient,. Payments processed under the Alternative Procedures provisions will be requested as an advance and are exempt from advance requirements covered by Section 216.181(16); Florida Statutes. They will, however; be treated as an advance for purposes of Requests for Reimbursement(RFRs)and satisfaction of the requirement that ninety percent(90%)of previously advanced funds must be accounted for prior to receiving a second advance_ ra In order to elect to participate in the PAAP program for one of the following options, you must read the E Guidance found at https://www.fema.gov/alternative-procedures and then complete the required documents on the following pages. The documents can be found under the Permanent Work section of ra the webpage in editable .pdf format if preferred. PAAP for Debris Removal (Category A Ractuired Documents: • Public Assistance for Alternative Procedures Pilot Program for Debris Removal Acknowledgement https.11www fe a ov! edia-library- ta115 4 119 56 9- 0 24dfdagae3e22d450582563bdb62eOfI! I evise for limited sliding scale 8-23- ILpdf PAAP for Permanent Work Cate oriel C-G Re uired documents: L • Fixed Subgrant Agreement Letter https://www.fema.govimedia-librapL-deta/i3 154 775 5- a, 38 7 6c ae 4 c37127 f722150 Alternative rocedurs ilot rgra a n nt Work Fixed Subgrant Agreement Lett r%2012-1 -13. f _ c� • Public Assistance Alternative Procedures Pilot Program for Permanent Work Acknowledgement https:// . e . v/ _ edi -libr - atal1 1 5 254 - 11 gc7 f b5c12 e13 01291 Iterative Procedures Pilot PrograM_EftgngUfflL o cno ledge ent%2012-13-1 df ra 0 All PAAP Related Documents(guides, Fact Sheets, Standard Operating Procedures, FAQs,Archived Docs, etc.) may be found at: tt s l! .fe ov/ edia-libra !assets! oc 15868 E Note:PAAP Pilot Program Guide for Debris Removal(Version 5)published June 28, 2017 contains the following changes: The Public Assistance Alternative Procedures Pilot Program for Debris Removal has been extended for one year to June 27, 2018. As part of the extension, FEMA will only authorize the sliding scale provision in events with significant debris impacts.The other three provisions available under the Pilot remain unchanged. For disasters declared on or after August 28, 2017, FEMA is limiting the usage of the pilot's sliding scale provision to high impact incidents that meet the following criteria: high concentration of localized damage Packet Pg. 2066 D.3.a 4 large quantities of debris (over$20M or 1.5 million cubic yards); and disasters declared very soon after the incident(8 days)to incentivize rapid debris removal. This guide is applicable to disasters declared on or after June 28, 2017.The changes to the sliding scale provision are applicable to disasters declared on or after August 28, 2017. This version of the pilot guide supersedes the previous pilot guide for debris removal(W)which was published June 28, 2016. c� 0 E 0 0 CL c� 0 E Packet Pg. 2067 D.3.a 45, Public Assistance Alternative Procedures Pilot Program for Debris Removal Acknowledgement In accordance with the Sandy Recovery Improvement Act of 2013, the Federal Emergency Management Agency(FEMA) is implementing alternative procedures for the Public Assistance(PA) Program through a pilot program. As a representative of the subrecipient, we elect to participate in the following: c� -,Accelerated Debris Removal-increased Federal cost share (sliding scale) x Recycling Revenue(subrecipient retention of income from debris recycling without a award offset) x One-time incentive for a FEMA-accepted debris management plan and identification of at least one pre-qualified contractor x Reimbursement of straight time force account labor costs for debris removal 1. The pilot is voluntary and the subrecipient must apply the selected alternative procedures to all of its debris removal subawards. 2. For the sliding scale,,the subrecipient accepts responsibility for any costs related to debris operations after six months from the date of the incident unless; based on extenuating circumstances; FEMA grants a time extension. 3, The subrecipient acknowledges that FEMA may request joint quantity evaluations and details o regarding subrecipient operations necessary to assess the pilot program procedures. 4. All contracts must comply with local, state, and Federal requirements for procurement, including CL provisions of 2 CFR Part 200. 5. The subrecipient must comply with all Federal, state and local environmental and historic preservation laws, regulations, and ordinances. 6. The Office of Inspector General may audit any subrecipient andtor subaward. 4 03105/201 a SignaturA of Subrecipient's Authorized Representative Date Tina Boan, Sr. Director Budget& Finance Printed Name and Title o E Monroe County Sub-Recipient Name PA ID Number r We elect to not participate in the Alternative Procedures for Debris Removal. Packet Pg. 2068 D.3.a 4 FIXED SUBGRANT AGREEMENT LETTER DATE; To Address- tt7 To FEMA: As a Public Assistance(PA) Sub-Recipient (PA ID ), in accordance with Section 428 of the Robert T. Stafford Disaster 0 Relief and Emergency Assistance Act, we agree to accept a permanent work subgrant based on a fixed estimate in the amount of$ for subgrant number (copy attached) E under Disaster## We accept responsibility for all costs above the fixed estimate. We understand that by participating in this pilot program we will be reimbursed for allowable costs in accordance with 44 CFR§ 13.22(b)—'Applicable cost principles".. the reimbursement will not exceed the fixed estimate, We also understand that by agreeing to this fixed estimate, we will not receive additional funding related to the facilities or sites included in the subgrant.We also acknowledge that failure to comply with the requirements of applicable laws and regulations governing assistance provided by FEMA and the PA alternative procedures pilot program guidance(such as procurement and contracting; 0. environmental and historic preservation compliance; and audit and financial accountability) may lead to y loss of Federal funding. Signature of Sub-Recipient's Authorized Representative Date Printed Name and Title 0 Signature of Grantee's Authorized Representative Date Printed Name and Title Packet Pg. 2069 D.3.a 7 Public Assistance Alternative Procedures Pilot Program for Permanent Work Acknowledgement In accordance with the Sandy Recovery Improvement Act of 2013,the Federal Emergency Management Agency(FEMA) is implementing alternative procedures for the Public Assistance (PA) Program through a pilot program.As a representative of the Sub-Recipient, our agency understands the following, 1.We plan to participate in the following elements: c� Subgrants based on fixed estimates, and as the Sub-Recipient, accept responsibility for costs above the estimate Consolidation of multiple fixed subgrants into a single subgrant FEMA validation of Sub-Recipient-provided estimates Elimination of reduced eligible funding for alternate projects �.J Use of excess funds a i Review of estimates by an expert panel for projects with a Federal share of$5 million or greater 2. The pilot is voluntary„ and a Sub-Recipient may participate in alternative procedures for one or more large project subgrants: 3. If the Sub-Recipient accepts a fixed subgrant estimate,the Sub-Recipient understands they are responsible for all costs greater than the fixed amount, 4. The Sub-Recipient agrees to notify the Grantee regarding the specific use of excess funds. CL 5, All contracts must comply with local, State„ and Federal requirements for procurement, including provisions of 44 CFR Part 13. 6. The Office of Inspector General may audit any Sub-Recipient and/or subgrant. 7. EHP review must be completed for all subgrants, including cases where new scopes of work would require EHP compliance, before the subgrant scope of work is implemented. Failure to comply with this requirement may lead to loss of Federal funding. E 8. The Sub-Recipient may submit appeals in accordance with 44 CFR§206.206. However, FEMA will not consider appeals solely for additional costs on fixed subgrants.. 0 Signature of Sub-Recipient's Authorized Representative Date E Printed Name and Title Sub-Recipient Name PA ID Number We elect to not participate in the Alternative Procedures for Permanent Work. Packet Pg. 2070 D.3.a 48 Attachment G PUBLIC ASSISTANCE PROGRAM GUIDANCE GRANTEE'S/RECIPIENT'S WEB-BASED PROJECT MANAGEMENT SYSTEM (FloridaPA.org) _ c� Sub-Recipient s must use the Grantee's/Recipient's web-based project management system, FloridaPA.org, (available at www.FloridaPA.org)to access and exchange project information with the State throughout the project's life.This includes processing advances,reimbursement requests,quarterly reports, final inspection schedules, change requests, time extensions, and other services as identified in the Agreement. Training on this system will be supplied by the Recipient upon request by the Sub-Recipient. The Sub-Recipient is required to have working knowledge of the FloridaPA.org system, PROJECT DOCUMENTATION E The Sub-Recipient must maintain all source documentation supporting the project costs. To facilitate closeout and audits, the Applicant should file all documentation pertaining to each project with the Q corresponding PW as the permanent record of the project. In order to validate Large Project Requests for Reimbursement (RFRs), all supporting documents should be uploaded to the FloridaPA.org website. Contact the grant manager with questions about how and where to upload documents, and for assistance linking common documents that apply to more than one(1) PWn 0 The Sub-Recipient must retain sufficient records to show its compliance with the terms of this.Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements and objectives under this Agreement and all other applicable laws and regulations, for a period of five(5) years from the date of the Sub-Recipient account closeout by FEMA. CL The five(5) year period is extended if any litigation, claim or audit is started before the five(5) year period expires, and extends beyond the five(5) year period, The records must then be retained until all litigation, claims. or audit findings involving the records have been resolved. Records for the disposition of non-expendable personal property valued at$5,000°0 or more at the time it is acquired must be retained for five(5)years after final account closeout. c� Records relating to the acquisition of real property must be retained for five (5) years after final account closeout. INTERIM INSPECTIONS Interim Inspections may be requested by the Sub-Recipient,,on both small and large projects, to: i. conduct insurance reconciliations-, ii. review an alternate scope of work, iii. review an improved scope of work, and/or iv. validate scope of work and/or cost. Interim Inspections may be scheduled and submitted by the Recipient as a request in FloridaPA.org under the following conditions: i, a quarterly report has not been updated between quarters; ii.. the Sub-Recipient is not submitting Requests for Reimbursement (RFR's) in a timely manner; Packet Pg. 2071 D.3.a 4 iii. requests for a Time Extension have been made that exceed the Grantee's/ Recipient's authority to approve; and/or iv. there are issues or concerns identified by the Recipient that may impact funding under this agreement. PROJECT RECONCILIATION AND CLOSEOUT The purpose of closeout is for the Sub-Recipient to certify that all work has been completed. To ensure a timely closeout process, the Sub-Recipient should notify the Recipient within sixty(60)days of Project completion. The Sub-Recipient should include the following information with its closeout request: • Certification that project is complete; • Date of project completion; and o • Copies of any Recipient time extensions. E Large Projects With exception of Fixed Cost Estimate Subawards; Alternate Projects and Improved Projects where final costs exceed FEMA's original approval; the final eligible amount for a Large Project is the actual documented cost of the completed, eligible SOW, Therefore, upon completion of each Large Project that FEMA obligated based on an estimated amount; the Sub-Recipient should provide the documentation to support the actual costs, If the actual costs significantly differ from the estimated amount,the Sub- Recipient should provide an explanation for the significant difference. 0 U FEMA reviews the documentation and; if necessary, obligates additional funds or reduces funding based on actual costs to complete the eligible SOW. If the project included approved hazard mitigation 2 measures; FEMA does not re-evaluate the cost-effectiveness of the HMP based on the final actual cost. If during the review, FEMA determines that the Sub-Recipient performed work that was not included in the CL approved SOW, FEMA will designate the project as an Improved Project, cap the funding at the original estimated amount, and review the additional SOW for EHP compliance. For Fixed Cost Estimate Subawards, the Applicant must provide documentation to support that it used the funds in accordance with the eligibility criteria described in the PAPPG Chapter 2:VII.G and guidance provided at http.1/www,fema.aov/alternative-procedures. Once FEMA completes the necessary review and funding adjustments, FEMA closes the project. Small Projects Once FEMA obligates a Small Project, FEMA does not adjust the approved amount of an individual Small Project. This applies even when FEMA obligates the PW based on an estimate and actual costs for o completing the eligible SOW differ from the estimated amount. FEMA only adjusts the approved amount on individual Small Projects if one of the following conditions applies: E • The Sub-Recipient did not complete the approved SOW; • The Sub-Recipient requests additional funds related to an eligible change in SOW; • The PW contains inadvertent errors or omissions;; or • Actual insurance proceeds differ from the amount deducted in the PW. In these cases, FEMA only adjusts the specific cost items affected. If none of the above applies„the Sub-Recipient may request additional funding if the total actual cost of all of its Small Projects combined exceeds the total amount obligated for all of its Small Projects. In this case,the Sub-Recipient must request the additional funding through the appeal process; described in the Packet Pg. 2072 D.3.a 5,0 PAPPG Chapter 3:IV.D, within sixty(60)days of completion of its last Small Project. FEMA refers to this as a net small project overrun appeal. The appeal must include actual cost documentation for all Small Projects that FEMA originally funded based on estimate amounts. y To ensure that all work has been performed within the scope of work specified on the Project Worksheets, the Recipient will conduct final inspections on Large Projects, and may, at its sole discretion, select one or more Small Projects to be inspected. Costs determined to be outside of the approved scope of work and/or outside of the approved performance period cannot be reimbursed. c� TIME EXTENSIONS FEMA only provides PA funding for work completed and costs incurred within regulatory deadlines. The deadline for Emergency Work is 6 months from the declaration date. The deadline for Permanent Work is 18 months from the declaration date. 0 TY061 of Wotk Months Emergency Work 6 Permanent Work 18 _..... If the Applicant determines it needs additional time to complete the project, including direct administrative tasks related to the project, it must submit a written request for a time extension to the Recipient with the following information: • Documentation substantiating delays beyond its control; • A detailed justification for the delay; • Status of the work; and 0 • The project timeline with the projected completion date CL The State(FDEM) has the authority to grant limited time extensions based on extenuating circumstances or unusual project requirements beyond the control of the Sub-Recipient. It may extend Emergency Work projects by 6 months and Permanent Work projects by 30 months. FEMA has authority to extend individual project deadlines beyond these timeframes if extenuating circumstances justify additional time. This applies to all projects with the exception of those funded under the PAAP Accelerated Debris Removal procedure and projects for temporary facilities. E With exception of debris removal operations funded under the Accelerated Debris Removal Procedure of the Alternative Procedures Pilot Program, FEMA generally considers the following to be extenuating circumstances beyond the Applicant's control: • Permitting or EHP compliance related delays due to other agencies involved • Environmental limitations (such as short construction window) • Inclement weather(site access prohibited or adverse impact on construction) FEMA generally considers the following to be circumstances within the control of the Applicant and not iustifiable_for a time extension: • Permitting or environmental delays due to Applicant delays in requesting permits • Lack of funding • Change in administration or cost accounting system • Compilation of cost documentation m Although FEMA only provides PA funding for work performed on or before the approved deadline, the Applicant must still complete the approved SOW for funding to be eligible. FEMA deobligates funding for any project that the Applicant does not complete, If the Applicant completes a portion of the approved Packet Pg. 2073 D.3.a 1 SOW and the completed work is distinct from the uncompleted work, FEMA only deobligates funding for the uncompleted work. For example, if one project includes funds for three facilities and the Applicant restores only two of the three facilities, FEMA only deobligates the amount related to the facility that the Applicant did not restore. Request should be submitted prior to current approved deadline, be specific to one project, and include the following information with supporting documentation: • Dates and provisions of all previous time extensions c� • Construction timeline f project schedule in support of requested time • Basis for time extension request- Delay in obtaining permits ■ Permitting agencies involved and application dates my Environmental delays or limitations(e.g., short construction window, nesting seasons) ■ Dates of correspondence with various agencies ■ Specific details o • Inclement weather(prolonged severe weather conditions prohibited access to the area, or adversely impacted construction) Specific details • Other reason for delay o Specific details Submission of a request does not automatically grant an extension to the period of performance. Without an approved time extension from the State of FEMA(as applicable), any expenses incurred outside the P,O,P, are ineligible. 0 INSURANCE 0 The Sub-Recipient understands and agrees that disaster funding for insurable facilities provided by FEMA CL is intended to supplement, not replace,financial assistance from insurance coverage and/or other sources. Actual or anticipated insurance proceeds must be deducted from all applicable FEMA Public Assistance grants in order to avoid a duplication of benefits.The Sub-Recipient further understands and agrees that If Public Assistance funding is obligated for work that is subsequently determined to be covered by insurance and/or other sources of funding, FEMA must deobligate the funds per Stafford Act Sections 101 (b)(4)and 312 (c). As a condition of funding under this Agreement, pursuant to 44 C.F.R. §§ 206 252-253, for damaged E facilities, the Sub-Recipient understands it must, and it agrees to, maintain such types of insurance as are reasonable and necessary to protect against future loss for the anticipated life of the restorative work or the insured facility, whichever is lesser. Except that the Recipient acknowledges FEMA does not require insurance to be obtained and maintained for projects where the total eligible damage is less than$5,000M In addition to the preceding requirements, the Sub-Recipient under-stands it is required to obtain and o maintain insurance on certain permanent work projects in order to be eligible for Public Assistance funding in future disasters pursuant to§311 of the Stafford Act.As stated in the Stafford Act,"Such coverage must E at a minimum be in the amount of the eligible project costs." Further, the Stafford Act, requires a Sub- Recipient to purchase and maintain insurance,where that insurance is"reasonably available, adequate or necessary to protect against future loss" to an insurable facility as a condition for receiving disaster 2 assistance funding. The Public Assistance Program and Policy Guide further states "If the Applicant does not comply with the requirement to obtain and maintain insurance, FEMA will deny or deobligate PA funds from the current disaster." If the Slate Insurance Commissioner certifies that the type and extent of insurance is not"reasonably available,adequate or necessary to protect against future loss"to an insurable facility,the Regional Administrator may modify or waive the requirement in conformity with the certification:. The Sub-Recipient understands and agrees it is responsible for being aware of, and complying with, all insurance considerations contained in the Stafford Act and in 44 C,F.R. §§206.252-253, Packet Pg. 2074 D.3.a 2. The Sub-Recipient agrees to notify the Recipient in writing within thirty (30) days of the date it becomes aware of any insurance coverage for the damage identified on the applicable Project Worksheets and of any entitlement to compensation or indemnification from such insurance. The Sub-recipient further agrees to provide all pertinent insurance information, including but not limited to copies of all policies, declarations pages, insuring agreements, conditions, and exclusions, Statement of Loss, and Statement of Values for each insured damaged facility. The Sub-Recipient understands and agrees that it is required to pursue payment under its insurance policies to the best of its ability to maximize potential coverage available. DUPLICATION OF BENEFITS The Sub-Recipient understands it may not receive funding under this Agreement to pay for damage covered by insurance, nor may the Sub-Recipient receive any other duplicate benefits from any source whatsoever. 0 The Sub-Recipient agrees to reimburse the Recipient if it receives any duplicate benefits,from any source, for any damage identified on the applicable Project Worksheets, for which the Sub-Recipient has received payment from the Recipient. E The Sub-Recipient agrees to notify the Recipient in writing within thirty (30) days of the date it becomes aware of the possible availability of, applies for, or receives funds, regardless of the source, which could reasonably be considered as duplicate benefits. In the event the Recipient determines the Sub-Recipient has received duplicate benefits,the Sub-Recipient --- gives the Grantee/Recipient and/or the Chief Financial Officer of the State of Florida,the express authority to offset the amount of any such duplicate benefits by withholding them from any other funds otherwise due and payable to the Sub-Recipient, and to use such remedies as may be available administratively, at law, or at equity; to recover such benefits. 0 COMPLIANCE WITH PLANNINGIPERMITTING REGULATIONS AND LAWS CL The Sub-Recipient is responsible for the implementation and completion of the approved projects described in the Project Worksheets in a manner acceptable to Recipient, and in accordance with applicable Local, State, and Federal legal requirements. If applicable, the contract documents for any project undertaken by the Sub-grantee/Sub-Recipient, and any land use permitted by or engaged in by the Sub-grantee/Sub-Recipient, must be consistent with the local government comprehensive plan. The Sub-Recipient must ensure that any development or development order complies with all applicable planning, permitting,, and building requirements including, but not limited to, the National Environmental Policy Act and the National Historic Preservation Act. The Sub-Recipient must engage such competent, properly licensed, engineering, environmental, 0 archeological, building, and other technical and professional assistance at all project sites as may be needed to ensure that the project complies with the contract documents. E FUNDING FOR LARGE PROJECTS Although Large project payment must be based on documented actual costs, most Large Projects are initially approved based on estimated costs- Funds are made available to the Sub-Recipient when work is in progress and funds have been expended with documentation of costs available. When all work associated with the project is complete, the State will perform a reconciliation of actual costs and will transmit the information to FEMA for its consideration for final funding adjustments(See Closeouts). The submission from the Sub-Recipient requesting this reimbursement must include; a) a Request for Reimbursement(available in FloridaPA-org)„ Packet Pg. 2075 D.3.a 3 b) a Summary of Documentation (SOD) which is titled Reimbursement Detail Report in FloridaPA.org and is automatically created when the Request for Reimbursement is submitted (and is supported by copies of original documents such as, but not limited to, contract documents,insurance policies,payroll records,daily work logs, invoices, purchase orders,and change orders); and c) the FDEM Cost Claim Summary Workbook(found in the Forms section of FloridaPA.org),along with copies of original documents such as contract documents, invoices, change orders, canceled checks (or other proof of expenditure), purchase orders, etc. ADVANCES Payments under the Public Assistance Alternative Procedures Program (PAAP) are paid as an Advance Payment. Notwithstanding Paragraph 9) Funding,, in the Agreement, these payments are not bound by Section 216.181(16), Florida Statutes; o 1. For a Federally funded contract, any advance payment is also subject to 2 C.F.R., Federal OMB Circulars A-87,A-110, A-122, and the Cash Management Improvement Act of 1990. 2. All advances must be held in an interest-bearing account with the interest being remitted to the Recipient as often as practicable, but not later than ten(10)business days after the close of each calendar quarter. 3. In order to prepare a Request for Advance (RFA) the Sub-Recipient must certify to the Recipient that it has procedures in place to ensure that funds are disbursed to project vendors, contractors, and subcontractors without unnecessary delay.. The Sub-Recipient must prepare and submit a budget that contains a timeline projecting future payment schedules through project completion. 4. A separate RFA must be completed for each Project Worksheet to be included in the Advance 0 Funding Payment. CL 5. The Sub-Recipient must complete a Request for Reimbursement(RFR)via FloridaPA.org no more than ninety (90) days after receiving its Advance Payment for a specific project, The RFR must account for all expenditures incurred while performing eligible work documented in the applicable Project Worksheet for which the Advance was received. 6. If a reimbursement has been paid prior to the submittal of a request for an advance payment, an Advance cannot be accepted for processing. 7. The Recipient may advance funds to the Sub-Recipient, not exceeding the Federal share, only if the Sub-Recipient meets the following conditions: a) the Sub-Recipient must certify to the Recipient that Sub-Recipient has procedures in place to ensure that funds are disbursed to project vendors, contractors, and subcontractors without o unnecessary delay; b) the Sub-Recipient must submit to the Recipient the budget supporting the request,. 8. The Sub-Recipient must submit a statement justifying the advance and the proposed use of the funds, which also specifies the amount of funds requested and certifies that the advanced funds will be expended no more than ninety(90) days after receipt of the Advance; 9. The Recipient may, in its sole discretion, withhold a portion of the Federal and/or nonfederal share of funding under this Agreement from the Sub-Recipient if the Recipient reasonably expects that the Sub- Recipient cannot meet the projected budgeted timeline or that there may be a subsequent determination by FEMA that a previous disbursement of funds under this or any other Agreement with the Sub-Recipient was improper, Packet Pg. 2076 D.3.a 54 DESIGNATION OF AGENT The Sub-Recipient must complete Attachment D by designating at least three agents to execute any Requests for Advance or Reimbursement,certifications,or other necessary documentation on behalf of the a, Sub-Recipient. After execution of this Agreement, the authorized, primary, and secondary Agent may request changes to contacts via email to the State assigned team. In the event the Sub-Recipient contacts have not been updated regularly and all three (3) Agents have separated from the Sub-Recipient's agency, a designation of authority form will be needed to change contacts. NOTE. This is very important because if contacts are not updated, notifications made from FloridaPA.org may not be received and could result in failure to meet time periods to appeal a Federal determination. E DUNS O&A What is a DUNS number? The Data Universal Numbering System (DUNS) number is a unique nine-digit identification number provided by Dun &Bradstreet(D&B). The DUNS number is site specific. Therefore, each distinct physical location of an entity such as branches, divisions and headquarters, may be assigned a DUNS number. Who needs a DUNS number? o Any institution that wants to submit a grant application to the Federal government. Individual researchers do not need a DUNS number if they are submitting their application through a research organization- 0 How do I get a DUNS number? CL Dun &Bradstreet have designated a special phone number for Federal grant and cooperative agreement applicants/prospective applicants. Call the number below between 8 a.m. and 5 p,m , local time in the 48 contiguous states and speak to a D&B representative. This process will take approximately 5—10 minutes and you will receive your DUNS number at the conclusion of the call. 1-866-705-5711 What do I need before I request a DUNS number? Before you call D&B, you will need the following pieces of information: • Legal Name • Headquarters name and address for your organization • Doing business as (dba)or other name by which your organization is commonly recognized • Physical address • Mailing address(if separate from headquarters and/or physical address) • Telephone number • Contact name and title • Number of employees at your physical location How much does a DUNS number cost? Z There is no charge to obtain a DUNS number. Why does my institution need a DUNS number? New regulations taking affect Oct. 1,2003 mandate that a DUNS number be provided on all Federal grant and cooperative agreement applications. The DUNS number will offer a way for the Federal government to better match information across all agencies; Packet Pg. 2077 D.3.a 55 How do I see if my institution already has a DUNS number? Call the toll free number above and indicate that you are a Federal grant and/or cooperative agreement applicant. D&B will tell you if your organization already has a number assigned. If not, they will ask if you wish to obtain one. Should we use the+4 extension to the DUNS number? Although D&B provides the ability to use a 4-digit extension to the DUNS number, neither D&B nor the Federal government assign any importance to the extension. Benefits, if any, derived from the extension will be at your institution only. Is there anything special that we should do for multi-campus systems? Multi-campus systems can use what is called a parent DUNS number to aggregate information for the system as a whole. The main campus will need to be assigned a DUNS number. Then each satellite campus will need to reference the main campus DUNS number as their parent DUNS when obtaining their own DUNS number. For NIH grantees, if each campus submits grant applications as a unique 0 grantee organization, then each campus needs to obtain their own DUNS number. Does the DUNS number need to be included on individual fellowship applications? Yes with one exception. It is the DUNS number of the sponsoring institution that should be put on the application. Individual Kirschstein-NRSA fellowships that propose training at Federal laboratories do not require a DUNS number. What does the DUNS number have to do with the Central Contractor Registry(CCR), soon to be the Business Partner Network(BPN)? 0 Registration in the CCR is mandatory for anyone wishing to submit a grant application electronically through Grants gov. Your organization will need a DUNS number in order to register in the CCR, The CCR is the central registry for organizations that have received Federal contracts. If your organization has received Federal contracts, it is already registered in the CCR, but this is a good opportunity to verify that CL your organization information is up to date. For more information about the CCR, please visit the CCR �+ web site at:www.ccr.gov. What should we do if our institution has more than 'i DUNS number? Your institution will need to decide which DUNS number to use for grant application purposes and use only that number. c� Does this apply to non-US organizations? Yes, this new requirement applies to all types of grantee organizations including foreign„ non-profit„for profit as well as for state and Federal government agencies. Does this apply to non-competing progress reports? No. This new requirement applies only to competing applications. Are there any exceptions to the new DUNS number rules? Individuals who would personally receive a grant or cooperative agreement award from the Federal government apart from any business or non-profit organization they may operate are exempt from this requirement. Also individual Kirschstein-NRSA fellowships that propose training at Federal laboratories do not require a DUNS number. Who at my institution is responsible for requesting a DUNS number? This will vary from institution to institution.This should be done by someone knowledgeable about the entire structure of your institution and who has the authority to make such decisions. Typically this request would come from the finance/accounting department or some other department that conducts business with a large cross section of the institution. Packet Pg. 2078 D.3.a 516 We are an organization new to Federal grant funding so we obviously need a DUNS number. But we don't want to be included in any marketing list. What can we do? Inclusion on a D&B marketing list is optional. If you do not want your name/organization included on this marketing list, request to be de-listed from D&B's marketing file when you are speaking with a D&B 0. representative during your DUNS number telephone application. 0. Who do we contact if we have questions? If you have questions about applying for a DUNS number, contact the Dun & Bradstreet special phone number 1-866-705-5771. If you have questions concerning this new Federal-wide requirement. contact Sandra Swab, Office of Federal Financial Management, 202-395-3993 or via e-mail at sswab@omb eon. v. 0 Substitute Form W-9 For the purpose of this Agreement, a Sub-Recipient is also a Vendor. The State of Florida requires vendors doing business with the State to submit a Substitute Form W-9..The purpose of a Form W-9 is to provide a Federal Taxpayer Identification Number(TIN), official entity name, Q a business designation(sole proprietorship, corporation, partnership, etc.),, and other taxpayer information to the State. Submission of a Form W-9 ensures that the State's vendor records and Form 1099 reporting are accurate. Due to specific State of Florida requirements, the State will not accept the Internal Revenue Service Form W-9. Effective March 5, 2012, State of Florida agencies will not be permitted to place orders for goods and services or make payments to any vendor that does not have a verified Substitute W-9 on file with the Department of Financial Services,Vendors are required to register and submit a Form W�9 on the State's Vendor Website at http ;6tfly nor. loridacfo.co CL c� 0 E Packet Pg. 2079 D.3.a 517 Attachment H FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT(FFATA) INSTRUCTIONS AND WORKSHEET PURPOSE:The Federal Funding Accountability and Transparency Act(FFATA)was signed on September 26,, 2006, The intent of this legislation is to empower every American with the ability to hold the government accountable for each spending decision. The FFATA legislation requires information on Federal awards (Federal assistance and expenditures)be made available to the public via a single, searchable website, which is http,//www usa spending. ov/.. The FFATA Sub-award Reporting System (FSRS) is the reporting tool the Florida Division of Emergency Management ('FDEM'"or"Division") must use to capture and report sub-award and executive compensation data regarding first-tier sub-awards that obligate$25„000 or more in Federal funds (excluding Recovery funds as defined in section 1512(a)(2)of the American Recovery and Reinvestment Act of 2009„ Pub, L, 111-5)., Note:This'Instructions and WorksheeV is meant to explain the requirements of the FFATA and give clarity to the FFATA Form distributed to sub-awardees for completion. All pertinent information below should be filled out, signed, and returned to the project manager. W ORGANIZATION AND PROJECT INFORMATION 0 The following information must be provided to the FDEM prior to the FDEM's issuance of a sub- award (Agreement)that obligates$25,000 or more in Federal funds as described above. Please provide the following information and return the signed form to the Division as requested. CL PROJECT#: NIA g too not Complete _ FUNDING AGENCY: Federal Emergency Management Agency AWARD AMOUNT: $ Federal share amount only OBLIGATIONIACTION DATE: date awarded to State of Florida SUBAWARD DATE (if applicable): DUNS#: DUNS#+4: E 'If your company or organization does not have a DUNS number, you will need to obtain one from Dun& Bradstreet at 866-705-5711 or use the web form (http://fedgov.dnb,comfweb or ). The process to 2 request a DUNS number takes about ten minutes and is free of charge. BUSINESS NAME, DBA NAME(IF APPLICABLE): PRINCIPAL PLACE OF BUSINESS ADDRESS: ADDRESS LINE 1 Packet Pg. 2080 D.3.a 8 ADDRESS LINE 2, ADDRESS LINE 3: v, CITY STATE ZIP CODE+4** PARENT COMPANY DUNS#(if applicable): CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA#): DESCRIPTION OF PROJECT(Up to 4000 Characters) Complete eligible Projects for repair or replacement of Disaster damaged facilities. 0 PRINCIPAL PLACE OF PROJECT PERFORMANCE (IF DIFFERENT THAN PRINCIPAL PLACE OF BUSINESS): ADDRESS LINE 1: ADDRESS LINE 2; ADDRESS LINE 3: CITY STATE ZIP CODE+4** CONGRESSIONAL DISTRICT FOR PRINCIPAL PLACE OF PROJECT PERFORMANCE, "Providing the Zip+4 ensures that the correct Congressional District is reported_ EXECUTIVE COMPENSATION INFORMATION: 1. 1. In your business or organization's previous fiscal year, did your business or organization CL (including parent organization, all branches, and all affiliates worldwide)receive(a) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance(e.g. loans„ grants, subgrants, and/or cooperative agreements, etc.) subject to the Transparency Act, as defined at 2 CFR 170.320; , (b)$25.,000„000 or more in annual gross revenues from U.S. Federal procurement contracts (and subcontracts)and Federal financial assistance(e.g. loans, grants, subgrants, and/or cooperative agreements, etc.) subject to the Transparency Act? Yes ❑ No❑ If the answer to Question t is "Yes,'"continue to Question 2. if the answer to Question ? is "No"; move to the signature block below to complete the certification and submittal process. 0 2. Does the public have access to information about the compensation of the executives in your business or organization (including parent organization, all branches, and all affiliates worldwide) through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C.. 78m(a), 78o(d))Section 6104 of the Internal Revenue Code of 1986? Yes El No ❑ .c If the answer to Question 2 is "Yes," move to the signature block below to complete the certification and submittal process. [Note: Securities Exchange Commission information should be accessible at httpllwww.sec.gov/answers/execomp.htm. Requests for Internal Revenue Service (IRS) information should be directed to the local IRS for further assistance.] If the answer to Question 2 is "No" FFATA reporting is required. Provide the information required in the "TOTAL.COMPENSATION CHART FOR MOST RECENTLY COMPLETED FISCAL YEAR" Packet Pg. 2081 D.3.a 59 appearing below to report the"Total Compensation"for the five(5) most highly compensated "Executives", in rank order, in your organization. For purposes of this request, the following terms apply as defined in 2 CFR Ch. 1 Part 170 Appendix A: in "ExecutiveA is defined as'officers„ managing partners, or other employees in management positions". "Total Compensation" is defined as the cash and noncash dollar value earned by the executive during the most recently completed fiscal year and includes the following: c� im Salary and bonus. ii.. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123(Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non-equity incentive plans. This does not include group life, o health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. E iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. V. Above-market earnings on deferred compensation which is not tax-qualified. vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, W termination payments, value of life insurance paid on behalf of the employee, perquisites or �. property)for the executive exceeds$10,000, TOTAL COMPENSATION CHART FOR MOST RECENTLY COMPLETED FISCAL YEAR (Date of Fiscal Year Completion ) 0 Rants Total Compensation CL (Highest to Name for Most Recently Lowest Last, First,MI} Title Com [eted Fiscal Year 1 _ 2 3 4 5 0 THE UNDERSIGNED CERTIFIES THAT ON THE DATE WRITTEN BELOW„THE INFORMATION PROVIDED HEREIN 1S ACCURATE, SIGNATURE: NAME AND TITLE; DATE: Packet Pg. 2082 D.3.a €a Attachment I Mandatory Contract Provisions y Provisions: Any contract or subcontract funded by this Agreement must contain the applicable provisions outlined in Appendix II to 2 CPR Part 200. It is the responsibility of the sub-recipient to include the required provisions. The Division provides the following list of sample provisions that may be required: c� 0 E 0 0 CL c� 0 E Packet Pg. 2083 D.3.a 1 P1.20D,App.11 2 CFR Ch.11(1-1-17 Ed laic) saamy's Federal awards may Include. awarding agency should accepter approaches viding this Information lets rpotential ap 4 as clef : If7 pllcant identliy way requIrtmeruts with J. let®of c okock orbs.um he rescind in which It would bare difficulty complying If multiple WAYS(a.c.,by lolephone,PAX,andla(B Its application Is successful.In t6 at email.an well as regular 1). early hotificatlab about the requirements al. 11, A but or small address that nuiltipla tU lows the potential applicant to decide bat to people access.so that Someone will respoad apply or to take needed actions before re• evan H others St.unaxpectedly absent dur- calvl else Fodeeaj award. The annestace. its critical pert nt need not Include all of the tarns and Hl.Different oontacta foe disalsct kinds of fu conditions of the Federal aw2rd. but may help de.c.,one for questions of progranurAtic refer to a document(with Information about coolant and a sewand for adirdolstrakiva hos,to obLein It)ar lat.rust bite where ON. qu tlo (B plicants terms and condition,if H. o a�fq,,,D AI, this funding opportunity will 1 to Federal awards with some special forms and count- This section may Isclado any additional aeons t from the raderal swartiltiC Information that will amist a potential ace x m usual(somatImer called"ittorrul") pllcwst.For example.the section tttlttlic E totan and conditions. this section should 1.Indicate whether this,Is a now program highlight those special tartan,and conditions, or a one-U isltlative. Doingso will alert applicants Mat have to- IL Mention related progrzant or,other ulm calved Federal awards from the Federal comez or ongoing V&krsJ awarding agaucy aftarding agency previously And might but funding Opportunities nor Similar awspritles. otherwise expect different terms and cobdi- Ill.Include current Internet addresses for done. Far the we= reason, the instance. Fed"awarding ency Web attee that may L- nt shouid Infaritt potential applicants be useful to an gpithconk in understanding RhOUL OPOCLA roquiremoms that could apply the program to particular F awards after the review IT.Alert applicanLe to the need to Identify of applivations andrat Information.based PrOlalotarY information and Inform them on the particularcirompatancom of the effort about the try the Federal awarding ncy to be Supported(m.c.,it bunt Subjects wetw will handle it. � to be involved or if some situations may jut- v.Include cvrtal■routine natices to appli• illy speciall terms on intellectual proWty, tracts(e g..that the FadatiA Poo s t Is data sharing ar security req eta). Dal obligated to units may Federal award 9. Rr lag—He albfd. This section must. a rMtdL of the announcement ar that Only Include general Information about the type is of cars mn bind the F Govern- financial or performance), frequency. notat to the azp nditsita of funds). ¢' Am ruous" Of Submission (Paper or Ale CIS rn 7mm Due,2s,2ins.On amanded st so prenic)ofPos"Faderal award reporting SO- 16,July 22,20153 quUvreama.Highlight Say apeclad reporting requireurtats for Federal swarda sander&hit APPENDIX 11 TO PART fnndf Lunit,v that differ by M• PADVIBIoNs Fon Nei-F type, frequency, fornYfarms,%. or c - N CnUsLAwcas for 3 hom what the Federal TY CONTRACTS UNDER FEDERAL n ng ■coneys Federal awards uamtHy AWARDS require.le0dem a■ acebel t tion to other provisions required by describe In this section all relevant the Federal agency or non-F*deral entity.all ar3ata such n those At 2 CFR ISO=and 2 contracts nude by the son-Federal antitg C Fe a of F a under t ■ t co in vi- 1t the . t war the deancovering the following.SOapplicable. g he Had of performance. this section meet to qu Contracts f t the simplified uialtlan threshold currently net at Corm tentl f ■ to t the t gi p which is the Inflation a " t nta reflec is t dolquantood by the Civilian Agency Appendix XUAward Term and Condition Acclettattlan Council and the detm Acquial. (B for RaWp6at Inteerlty and Performance icon Perillefiduh Council (Councils)as so. , tborfivaL by el UA.C.190,RIML Address ad 0 M-JERAL AWAnfirma AGzxc% , Am(s)— itualstratbre,coatractuat,or Iftel remedies Romiam 9n lastannee. Whom coo tars violate or breach Theua nsana t give potential ap. floss l contract �ties a for nAc6 penalties sa appropriate. fu Sucanta a llat(hi of contact for answerfing (@)All contracts In excess or 310,0of oxast Quattleas or helping With problems while Lee address termination for c2rue and far ton- fund!ng opportunity is open,The IateaL of vehicate by Lha non Federal entity including f8 this requirement is to he as helpful as pas the messier by which it will be affected slhl4.to potAwtI&I appilmots,so the restated the basis fm"ttlartimnt.. W U U Packet Pg. 2084 D.3.a 2. OME Guklance ,App.n (C) Equal EmPlOYM910t OPPOrtuAltY. t 5).Under 40 U.S.C.3102 of the Act,each oept an otherwise provided tinder 41 CFR contractor neon.to required to compute the Part III,all coat to that most the danul wages of every tratehoule and laborer an the W tian of"federally sealated.construction can- basis of a sinatlard work week of 40 hours. . U­wV1 In ti CPR Part -L3 UML Include the Work In excess of the standard work vreek Is 0. equal opportunity clause provided under 11 permissible provided that the worker Is m- C 1.4(b),in accordance With ExecutlTe pensated at a rate of not less than one and a Order !t . "EQual Employment Oppor, half time&the basic rate of TxW for all hoinre faulty"(30 FIR 123 ,12M.3 CIM Part,1worked In excess of 40 hours In the work IM Comp.,p•Will.me amended by Ezecutive week.The requirernente of 40 U.$.C.3704 an (B Order Il "Amending Esmutive Order applicable to ounaUvotion work and provide , Retattag to Equal Employment Oppor that no laborer or inechanic moat be to tU tualLy."and Implerrooting regnbitione at 41 qubed to work In surroundings or under CM part Of. ' Mca of Federal Contrzet. working conditions which are untialtary, Compliance Progrum, Beittal Employment hazardous or daugerous. requirvatents OPporLUnIty,Department of do net apply to the of supplies or Davis-Bacon Act,as amaded(40 U,B.C, materials or articles ardlaully a able an 3141-31 ).When required by F the open market,or eqntracts for transpor legislation.all prima construction contracts Cation or transmission of intelligence, In Lzeess, of MOM awarded by non Federal (F) Rftht& to lnventlane Made Under a entities most Include a provision for compli CoaUact or Agree at.If the Federal ce with the Davit-Bacon Act (40 U.S.C, meetst definition of 41fundftot" 3141-3144,and 314 -M )na supplemented by under 37 CFR 1401.2(a)&W the recipient or Department of labor regulations (29 GFR subreciplent wtshen to enter Into a contract Part 5.-Labor Standards ProvialoniAppll- with a stuall buslange firtu or noutrollt orgy cable to Contracts Covering Federally Ft nizeuton regarding the substitution of far nanced and Amaloted Construction"). 1n ac- ties. assignmeaL or parillarmanco or exiewi. ootanae with the statute,contractant nwsL ntal. developruental, or research work be required to M wages tot er that"fundinc agreement,"the recipl- chanlesof a not lose than the prevailing eat at sabMiptent Must comply with the re wages specified In a wage daterrulastlon antramats of 37 CPR Part 401."Rights to In ratele by the Becratary of Labor,In addition. veirtions Made by Nonprofit Organizations contractors must he required to M w and Small Business; Firms Under Govern not Ion than once a week.The nou=Psdarai mant Grants. Contracts and Cooperative entity must place a copy of the current pro ftroamoaLo."and Pay Implementing regula valllnc wage detorminatlon Issued by the tions issued by the avrarding agency partrmut of Labor In each solicitation.The (G)Clean Air Act(M U,S.C.7401-7 %)and dectalon to a s conmact or subcontract the Federal Water Pollution CoaLroi Act(33 must be conditioned UPOU the Acceptance of U.E1.C,1251-1 .as smanded--clontracta&ad the wage determination.7be non-Federal an. subgrants or anjounts in @seem of 3M0,00Ca tlty must repsrt all suspected or reported t contain a provision tbat Malmo the violations to the Federal MWArdillif agency. non-Federal award to ease to comply with The n to mitt also include a provision all applicable standards, orders or regnia.- for Lomrilance with the Copeland "Anti. tions leaned pursuant w the Clean Air Aet Kickback" Act (40 U.B.C. 3145). as supple. (42 U.S..C..7401- 1%)sad the Federal Water L` mented by Department of Labor regulations Pollution Control Act me tananded(33 U.B.C. CL (29 OFR Part 3, "Contractors d Bob- I-I ).Vlolmtlaus most be reported to the N contractors on Public Building or Public Federal awarding ency and the Regloma Work Financed In Whole or In Part by Loans Office of the Environmental Protection or Grants room the United States").The Act Agency(EPA). provides that each contractor or sub- (11)Debarment and Suspension(Executive recipient snuat be prohibited m ladueft. Orders 12&V and 1 A contract award by any meam.stir person amliloyed In the ( 2 CPR 4 )nuut not be nude to par- oosstruatlon,catupletiou,or repair of public Llee 114 Led on the governmeakwide exclusions work, to give up any part of the co In the Sys for Award hranacemant flan which he or she Is otherwise entitled. (l3 1). in accordance with the OMB"de- The non-Federxf entity must report all sus- liner at 2 CFR 180 that Implement Executive pected or reported violations to the Federal 1 (3 CPR part IM Comxx,p. ) Awarding agency. and 12140 (3 CFR part IM Comp., g ), t8 (E) Contract Work Home and Barsky "Debarment and Suspension," SAM Excln• � Standards Act (40 U.S.C, 1t Where siona n the names of parties de applicable.all contracts awarded by the non- wapauded. or otherwise excluded by &Ilan- Federal entity in exceso of$1 . that In- Ckg. as Well an Partiesdeclared Ineligible Volvo the employ at of ounchitalco or labor. under statutory or regulatory authority M en moat include a provision for compliance other thin Executive Order 1250. with 40 U.S.0 3M and supplemented (1) Byrd Anti-Lobby Arneadosent (31 by Department of Labor reculations CPR US C M2)_-Contractors that apply or bid M 0 21 E U U Packet Pg. 2085 D.3.a 63 .111 2 CFR Ch.it 11-1-17 E tl tip our an stvard oicmdlox SIMAD must the the RtIRC trOSINIORL MAY Include it is the N rcjuked a tjncsuou. b tier certifies to Instruction busetion, the tlax sat t It will rant pot (2)13 d tal as eeh. at h, used Federal apstrourratedto pay may devolopoltant and scholarly activities that person Or organization for lndtanslag or atr. are not organized. reevomb and. con- tempting to Influence an Officer or employee sequently.are not separately la and L- ofouty agency.a eA ssdamr o(concrum,orelcor occonated far.- t n research, for 0) Or employ"of Contreas,cc an employea of® purposes of this dovutzztnt,Is not considered I. .f cloncrass In causecu.0 with mn an a haaetion,but a part of the in I. Wolof Way Federal contract.grant or any etr ctloffi ftuactiou of the lastitutlGo. other earned covered by 31 lt,13.0„ h (3)Only onandstory*"t sharing or coat tier raust also disclose any 1tbbyjuff with sharing sPecifloallY Committed In the proJect noa-Fod.ral runds that takes plaor In win- btoleat mot be inc!uded in the amalrAd re- neati'aM with abnijamil Any Federal a h ban for conclarthoc the IndIML(F A) Buck disalasuret me forwarded from tier to cost rate or reflected Is any allocation of in- tier up to the nco.Yodoral award- t ocats. Mary I is above statutory � W)Eft 12COM r7oturantant or 1��varad Undta amnot m idcost.s rrwteriais. b, 0ygrasubed researtA W.Vca all reeVereb and doveloproant activities of an maUtuUcb [70 rR C . 11. at 49 mat separately nn (B FRI _ ,1%2014) far.ItIncludes. (1)Spnmored xtteanh nocans all i' Di$ III iv PARr 2D0-1mDiREcT and davolareaftaL activltiaa that ses Spun. (� WOW Com ID hTtlx Altv easedby Federal and nor rodard&Cootie ia" .AND RArr ur ttth� t ticam� is inch aetivl TItNi FLAB INIOT T➢INH LI,F HIGHER lues invbivine the training of ludIrlditale In FDucATn,.4 Wl" ) rconarch techniq (.—n nurnlg am-l r (B h trainintri where Ruth Acurtuce utilize the name farillt➢ea as other reanarch Iend de- A.G veb nt activity where h actly! L- adla Prorlden criterlb for ntl- ties are mot included in the lostractija _: 0) tyingadd are tt Indirect (or Indirect tlon. ,: (F ))rates at 1HEx(institutions).ladleect (2) Unfuersity fessaych awans. an uwowvh (F ) es an thuna that am Incurred for star doWelareneut activit t � crIazaaojj or WRL objecUTea and therefore rately budgeted and accounted for by the In. vautnot be Identified readily bear spoulacalLy atithtian under an Internal application of In- with a Fortivalar Sponsored jest,an in 091tational ftuoda, University researth, Par sumetional sativiey, or May other I tittd• of thin ft% nawt be e^gjir tl€aa) activity. See sastsecllsrm ll.F,!}eftni= blood eith stmonarod research candler the ,..r tiom of fedlitift*Od Admial.tratio.,for a AWWWOmOf h, distasonlon of the Doesponento of judi t a-OfhevruentaredcclAvitho nosaw procreans (� ) • and projects rpranced by 1 avor no, Vaderal savocres,and Organizations which in 1.Major Funrilafts of an InsfuuJIM Volvo Iha perfortomoce of work other than In ¢' etruiction sad org"Isad research.. Etamplas lusers to lisfitnacuon.Organized reacerek, of i Frollearna AM projecta are hanIth other sponsored activities A04 other loatint. service projects and oarcannerly 4vrvl,v pro- Alouel Activities as defitod in this uou- crsttuz,however.when oft aetiritlea n° INSOUcttsa the t u tekca by the laetlteat➢c::u wlthaut training ae101etes of am t tlttttRIn-ElTarfl, autaldo fflUppzct. they May be Classified0) Fx research training as provided to sub- Other institutional activities, section b,this term Includesall tesoUn add d.Other inatclution4l admitien means all ac training activitacn.Whether they Wo Offered tlutti of an luenitution except AW➢neurnc Our its toward a depec or c.01fis to ear tloa, departmental research, opirantand re. (1)oa n n t ia. whether thing h,and other sin actlintiea,as do- I�ofi t h ands de fined.In this elan;iad! t(F Po) t se naeata or befecule divialan%amb as a num- Uvilles rdaatiiTed In this Appendix n r l d➢*laloa.or an rate lot division. ph 13,Identification and ➢gm nt of in 1 Also considered t Of this MAJOr AZWOOM, direct(FhA) ta.and opeciallmd nervic" � see deportonvaW research, and, where facilltim d t in 120GAN Specialized 0) agreed to,University tvasaxth. service facilities of this part, 0. (I)Spomore4 laaoueffea and traht➢xo meam Examplas of other Isoti&utiturif activities 0. alrtif}c I ft-trocil-all ar traiaing activity ea- Include operation of rosWuea Wt..dining tablishod by I.cantuaOt.or neopurstive hills.1,,Wtla rota ctivica,student Ludoes. LgrearmaL Par purposes or the cost pria. la It ato athlatica, Ity Opine, this activity may be considered a housing,student apartatents, guest banana, � unlor function Seen ticanch so i tltutian's clospele,tioestn.public matmanto,sad other ' 0 E U U Packet Pg. 2086 D.3.a 64 Attachment J DHS OIG AUDIT ISSUES and ACKNOWEDGEMENT The Department of Homeland Security (DHS) Office of Inspector General (OIG) was tasked by Congress to audit all FEMA projects for fiscal year 2014. A synopsis of those findings are listed below: There have been 32 separate instances where Grantees/Recipients or Sub-Recipients did not follow the prescribed rules to the point that the OIG believed the below listed violations could have nullified the FEMA/State agreement. 1. Non Competitive contracting practices. 2. Failure to include required contract provisions. 0 3. Failure to employ the required procedures to ensure that small,minority, and women"s owned firms were all given fair consideration. 4. Improper"cost-plus-a-percentage-of-cost"contracting practices. The following information comes directly from DHS's OIG Audit Tips for Managing Disaster Related Project Costs; Report Number OIG-16409-13 dated July 1, 2016. The following may be reasons for the disallowance or total de-obligation of funding given under the FEMA/State agreement: 1. Use of improper contracting practices. 0 2, Unsupported costs. 3. Poor project accounting. CL 4. Duplication of benefits. 5. Excessive equipment charges (applicability may vary with hazard mitigation projects). 6. Excessive labor and fringe benefit charges. 7, Unrelated project costs. .E & Direct Administrative Costs. 9. Failure to meet the requirement to obtain and maintain insurance, Key Points that must be followed when Administering FEMA Grants: • Designate one person to coordinate the accumulation of records. • Establish a separate and distinct account for recording revenue and expenditures, and a separate identifier for each specific FEMA project. • Ensure that the final claim for each project is supported by amounts recorded in the accounting system, • Ensure that each expenditure is recorded in the accounting books and references supporting sources of documentation(checks, invoices; etc.)that can be readily retrieved, Packet Pg. 2087 D.3.a 65 • Research insurance coverage and seek reimbursement for the maximum amount, Credit the appropriate FEMA project with that amount. • Check with your Federal Grant Program Coordinator about availability of funding under other Federal programs(Federal Highways, Housing and Urban Development, etc.)and ensure that the final project claim does not include costs that another Federal agency funded or could have funded. • Ensure that materials taken from existing inventories for use on FEMA projects are documented by inventory withdrawal and usage records. • Ensure that expenditures claimed under the FEMA project are reasonable„ necessary„ directly benefit the project, and are authorized under the"Scope of Work," I acknowledge that I have received a copy of, and have been briefed on,the above DHS OIG Audit Issues, 0 Monroe County 03/05/2018 E Sub-Recipient Agency Date Signature W Tina Boan Sr. Director Budget&Finance Printed Name&Title 0 CL c� 0 E Packet Pg. 2088 D.3.a 66 Attachment K JUSTIFICATION FOR ADVANCE PAYMENT y RECIPIENT: If you are requesting an advance, indicate same by checking the box below. a, [ ] ADVANCE REQUESTED c� Advance payment of $ is requested. Balance of payments will be made on a reimbursement basis.. These funds are needed to pay pending obligations for eligible work. We would not be able to operate the program without this advance. 0 E If you are requesting an advance, complete the following chart and line item justification below.. -------------- BUDGET CATEGORY/LINE ITEMS 20 -20 Anticipated Expenditures for First Three Months (list applicable line items) of Agreement W Example:PW#00009(0) Contract Work$1,500,000.00(provide detailed justification). CL TOTAL EXPENSES LINE ITEM JUSTIFICATION (For each line item, provide a detailed justification explaining the need for the cash advance. The justification must include supporting documentation that clearly shows the advance will be expended within the first ninety(90)days of the contract term.Support documentation should include quotes for purchases,delivery timelines, salary and expense projections,etc.to provide the Division reasonable and necessary support that the advance will be expended within the first ninety (90) o days of the contract term.Any advance funds not expended within the first ninety(90)days of the contract term must be returned to the Division Cashier,2555 Shumard Oak Boulevard,Tallahassee, Florida 32399, E within thirty(30)days of receipt, along with any interest earned on the advance).. Packet Pg. 2089 D.3.a 66 Attachment K JUSTIFICATION FOR ADVANCE PAYMENT y RECIPIENT: If you are requesting an advance, indicate same by checking the box below. [ ]ADVANCE REQUESTED c� Advance payment of $ a requested. Balance of payments will be made on a reimbursement basis. These funds are needed to pay pending obligations for eligiblework We would not be ableto operate the program without this advance 0 E If you are requesting an advance, complete the following chart and line item justification below BUDGET CATEGORY/LINE ITEMS 20 -20 Anticipated Expenditures for First Three Months (list applicable line items) of Agreem ent Example:PW#fJ0001(0) Contract Work$1,500,000.00{provide detailed justification). CJ CL TOTAL EX PENSES LINE ITEM JUSTIFICATION (For each line item, provide a detailed justification explaining the need for the cash advance. The justification must include supporting documentation that clearly shows the advance will be expended within the first ninety (90) days of the contract term. Support documentation should include quotes for purchases, delivery timelines, salary and expense projections, etc. to provide the Division reasonable and necessary support that the advance will be expended within the first ninety (90) c days of the contract term. Any advance funds not expended within the first ninety (90) days of the contract term must be returned to the Division Cashier, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399, within thirty (30)days of receipt, along with any interest earned on the advance) Packet Pg. 2090 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' ATTACHMENT C MINORITY OWNED BUSINESS DECLARATION c E c ch c E Packet Pg. 2091 D.3.a Nlitnonins '' , a sub-contr-ictor ti igaged by Monroe County during the completion IE�L of work associated with the below indicated project (Check one) � 0 is a minority bas ness c:titr i11 ,..v, a"uu ii�eu .. �cttion 288.703,Florida Statutes or is not a minority business enterprise,as defined in Section 288.703,Florida Statutes. .2 F.S.288.703(3) "Minority business c_�iterprise"means any,sii_al business concern as ixefined in subsection(6)(see � below)which is organized to engage in commercial�r a nsac:i!or,s_ whic l:. 'is domiciled in Florida,and which is at least s 51-percent-owned by minority persons who are members of an insular group that is of a,particular racial,ethnic,or � gender makeup or national origin,which has been subjected historically to disparate treatment due to identification � in and with that group resuming in al u:lderrepresentt ,,n of commercial enterprises ander the group control,and 0 whose management and daily operations are controlled by such persons. A minority business enterprise may U primarily involve tr e practice ofa r-_)te_,sion. J sane h_p Inv a P Y:con does not include ownership which is the result of a trai7si`er fs011l a notia.ii verity person to a. ni_vlir,• cer son within'a relates irnsnediate family group if 0 the combined total net ssc value of;i!1.uemb rs of t<n i1v gro4ap �a;Weds$1 million.For purposes of this CL subsection,the turrri`�wlated unaiedl ate family<Y;oup n leans oire or more children wnder 16 years of age and a parent of such children o .i �rTz)ii5e r�1 a lA s,r.�..1�i" ?fiiPra o,} <;: sj3 11aFiisc rii liv a pIl1 F.S 288.703(6)"Small business' an independently ose and operated business concern that employs 200 or � fewer permanent full-time cmploy:�I_Is ,nd that togetl has a net worth of not more than$5 � million or any firm based in this st ate;Mich has a Sin,21 B is, ass Administration Wal,certification.As applicable to ) sole proprietorships,the$5 `Ililifon oe,worth require ant sh;ijl include i oth personal Lind business investments. _ .. .._Contractor nt "refer t € for 1Cxe t��3 izs i S_l _..... (U Contract _, }-4`� ij i- Mori oc County _ '' .......... ......_........__... 7 ....._ ., ....,.. .... Signature S y,:,Mature Print Name: 1 -_ D Printed Name, ... � Title: ( .... It°;'Ct'�l i :,partr nt erified via: - .2 h p r � : ...u.:..a.. cl,«"..: ..{:fo ._.:nix rut' .crrl..1 ..1.. tt?l� s Address: rk City/State/Zip (� a Date: ° 1 j�,wa bcr( $ €pp�ji Qt1lZaM. _- -- .... cC Packet Pg. 2092 Hurricane Irma Roadway Repairs I Upper Keys Project D•3.a' ATTACHMENT D MONRE COUNTY BOCC FORMS CL E c ch c E Packet Pg. 2093 Hurricane Inna Roadway Repairs i Up ep r Keys Project NON-COLLUSION AFFIDAVIT I, M I of the city of I 1Laccording to law on my oath, and y under penalty of perjury, depose and say that; 1. I am of the fine of w the bidder snaking the Proposal for the project 0. 1 described in the Request for Competitive Solicitations for: Hurricane Irma Roadwav ReDairs I UnDer Kevs Pr � t d�. Monroe County, Florida t t and that I executed the said proposal with full authority to do so; 0 2.) the prices in this bid have been arrived at independently without collusion, consultation, E communication or agreement for the purpose of restricting competition,as to any matter relating to such process with any other bidder or with any competitor; 3.) unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder and will W not be knowingly disclosed by the bidder prior to bid opening,directly or indirectly,to any other bidder or to any competitor; and F 0 4.)no attempt has been made or will be made by the bidder to induce any other person, partnership r' or corporation to submit,or not to submit, a bid for the purpose of restricting competition; 5.) the statements contained in this affidavit are true and correct, and made with full knowledge that L Monroe County relies upon the truth of the statements contained in this affidavit in awarding c? 'tracts forsa.Aioject. Oignature of Bidder) (Date) iS STATE OF: 1 COUNTY OF:_MOnt c ; PERSONALLY APPEARED BEFORE ME,the undersigned authority, t,' C> (name of individual signing)who after first bei swam by me,affixed his/her signature in the space provided above onthis day of OL 20 ; I)CS NO A PUBLIC My commission expires: _ ai Notary Public,State of Florida f` B' Commission#GG 250851 l% �?3,v` My Comm.Expires Aug 20,2022 au rded through National Notary Assn, 6/1/2020 BID PROPOSAL 00110-5 Packet Pg. 2094 Nf D.3.a Hurricane Irma Roadway Repairs I Upper Keys Pra'ect LOBBYING AND CONFLICT F INTEREST CLAUSE SWORN STATEMENT UNDER INANC NO. 010-1990 MONROE COUNTY,FLORIDA tt tt (Company) J "... warrants that it has not employed, retained or otherwise had act on its behalf any former County officer or employee subject to the prohibition of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion,deduct from the contract i or purchase price,or otherwise recover,the fu apiount 7oy fee,commission,percentage,gift,or consideration paid to the former County officer or empl e 0 (Signature) (Date) i STATE OF -ko COUNTY OF PERSONALLY APPEARED BEFORE ME, the undersigned authority, ._ � who er first being sworn by me, affixed his/her Signature in the space provided CL ame of individual signing) � Above on this day of � 201D JFaty Puhlic State of Florida M cOm111ISSIOn expires: ]. ' Co4r't't55iRn#C_250851 l� tts yr. My carrm,txpire5 Aug 20,202Z ca Ip,.Dugh Nattond,Notary A an, //qq q rYb1 Aw3 V a f E R W Y 0) C 0 d 1. X 6/1/2020 BID PROPOSAL 00110-6 i Packet Pg. 2095 Hurricane Irma Roadwa i Repairs I HT2er Keys I'zcs zct a. 1: DRUG-DRUG-FREE WORKPLACE FORM �i The undersigned Contractor in accordance with Fl. Statute 287.087 hereby certifies that: . AMRPABL1 a (Name of Business) L Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions l; that will be taken against employees for violations of such prohibition. 2. Inform such employees about the dangers of drug abuse in the workplace, the business's policy of U maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs,and the penalties that may be imposed upon employees for drug abuse violations. E 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection(1). cs 4. In the statement specified in subsection(1),notify the employees that,as a condition of working on the r. commodities or contractual services that are under bid, the employees will abide by the terms of the = statement and will notify the employer of any conviction of,or plea of guilty or nolo contendere to, any , violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five(5)days after such conviction. ca i 5. Impose a sanction on,or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community,or any employee who is so convicted. CL 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. ' As a person authorized to sign the statement, 1 certify that this firm coin �y with above requirements. Bidder's Signature Date E p® 4pp_ g W . S` Y 6/1/2020 BID PROPOSAL 00110-7 rt Packet Pg. 2096 } D.3.a Hurricane Inna I2oacluray Rep rs I Utrper K-evs Project PUBLIC ENTITY CRIME STATEMENT sI� "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity,may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity,may not be awarded or perforrn work as a contractor, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a F' period of 36 months from the date of being placed on the convicted vendor list." I have read the above and state that neither roposer's name) nor an flute has been laced on the convicted vendor list within the last 36 months. e Y p Wi N f (Signature) (Date) � t STATE OF: . COUNTY OF: , Subscribed and sworn to (or affirmed)before me on the day of , 20 " , by CL (name of affiant). He/She is perso wn to me or W has produced (type of identification)as � i identification. r� is JONI BEEVER Not:.ry Public•Stag of Florida ,ornrnission#GG 250E51 mycom.m.mxoires Aug 20,2022 � t gander#throw,,! ',at'.onal Notary Assc, I My Commission Expires: e NOTARY PUBLIC � k. 4 }frf r i 6/1/2020 BID PROPOSAL 00110- 8y ,x Packet Pg. 2097 D.3.a Hurricane Irma Roadway Repairs I Upper Keys Protect CT'ION 00110 Id Bond _ KNOW ALL MEN BY THESE PRESENTS,that we _ (Here insert full name and address or legal title of Contractor) as Principal, hereinafter called the Principal,and (Here insert full narne and address or legal title of Surety) uq a corporation duly organized under the laws of the State of as Surety, hereinafter called the Surety, are held and firmly bound unto (Here insert full name and address or legal title of Owner) .� as Obligee,hereinafter called the Obligee, in the sum of e Dollars(`ls for the payment of which sum well and truly to be made,the said Principal and the said Surety, bind ourselves, our heirs,executors,administrators, successors and assigns,jointly and severally, firmly by these presents. WHEREAS,the Principal has submitted a bid for (Here insert ful I name.address and description of project) NOW,THEREFORE,if the Obligee shall accept the bid of the Principal and the Principal shall-enter a Contract 0 with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract documents with good and sufficient surety for the faithful performance of such Contract 0) and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the CL failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid,then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this day of 20 t� (Witness) (Principal) (Seal) _. _. .��........................................................................... (Title) c (Witness) (S urety) (Seal) (Title) 6/1/2020 BID PROPOSAL 00110-9 Packet Pg. 2098 D.3.a 3 hurricane Ira_Roadway Repairs i LI er Keys Project !l Bidder's Insurance Statement The Insurance requirements are set forth in Section 00900 of the project manual as follows: InLULan,gg HrUuiLMent I i its ' Worker's Compensation Statutory Limits Employer's Liability WC2 $500,0001$500,0001$500,000 �r General Liability GL2 $500,000 Combined Single Limit 0 GLXCU *Required Endorsement E Underground, Explosion and Collapse �, # (XCU) Vehicle Liability VL2 $200,000 per person; $300,000 per occurrence (Owned, hired and $200,000 Property Damage Non- owned Vehicles) or $300,000 Combined Limit The Contractor must include the South Florida Water Management District, Florida Department of Transportation, Monroe County and property owners of lots 1, 10, 14 and 15 as additional insured on General Liability Policy. N c' I understand the insurance that will be mandatory if awarded the contract and will comply in full with all these requirements. ' � l All insurers shall have an A.M. Best rating of VI or better and shall be licensed to do business in the state of Florida. Af Name of Business Signature Date '. E m y i. f 6/1/2020 BID PROPOSAL 00110- 10 Packet Pg. 2099 D.3.a Hurricane Irma Roadway Renairs I I1�r�er ICe ,N T Air A T 1 ANl T Project Descriptions): Respondent Vendor Name:AF Vendor FEIN: Vendor's Authorized Representative Name and Title: _ Address: q4411 City: 1M State: Zip: Phone Number: Email Address: 0I;'`: Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting _ or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a Boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of$1,000,000 or more, that are on either the Scrutinized W Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes, or is . engaged in business operations in Cuba or Syria. 01' As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the Section entitled "Respondent Vendor Name" is not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel and for Projects of$1,000,000 or more is not listed on either the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies y ' with Activities in the Iran Petroleum Energy Sector List, or engaged in business operations in Cuba or Syria. I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification .' may subject company to civil penalties, attorney's fees, and/or costs. I further understand that any contract with the County may be terminated, at the option of the County, if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel or placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or been engaged in business operations in Cuba or Syria. Certified By: M 1 P A �i— VJ0 C.> who is authorized to sign on behalf o,Phe,Rbove referenced company. Authorized Signature; ; Print Name: I „- 'A t)0 ,S -------------- f Title: E Note: The List are available at the following Department of Management Services Site: ' 7 t W y <`r;-Is #,#}Ii�sl,id con/ bLIsli tio -s, /`tat ' ra �g�jjIj/aeIi{,111 �l llthlli� �i��� tit 1I" &J i�Gl I. eel s11 I qo of plain.i €eI�do lists 6/l/2020 BID PROPOSAL 00110- 1.1 Packet Pg. 2100 DATE(p D.3.b' AC"R"® CERTIFICATE OF LIABILITY INSURANCE 07/17/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Krista Scarborough NAME: Caton-Nosey Insurance A/CONNo Ext: (386)767-3161 (FAX ,No): (386)760-1770 3731 Nova Rd. E-MAIL Krista@catonhosey.com ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# Port Orange FL 32129 INSURERA: ICW Group 27847 INSURED INSURER B Affordable Asphalt,Inc,DBA:Affordable Asphalt INSURER C: 94411 Overseas Highway INSURER D: INSURER E: Tavernier FL 33070 INSURER F: COVERAGES CERTIFICATE NUMBER: CL206824025 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AUUL SUL3K POLICY EFF POLICY EXP , LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS 0) COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO CLAIMS-MADE OCCUR PREMISES Ea olccurrrence $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ O GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ cu POLICY ❑PE0 ❑ LOC _ 11 PRODUCTS-COMP/OP AGG $ OTHER: 4 - $ Q I ""- COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY - $ Ea accident—� � � ANYAUTO -- BODILY INJURY(Per person) $ (J OWNED SCHEDULED H/31/2 O 2 O AUTOS ONLY AUTOS BODILY INJURY(Per accide nt) $ HIRED NON-OWNED PROPERTYnt $DAMAGE ,AUTOS ONLY AUTOS ONLY O . �-- Per accident) ccide W $ P UMBRELLA LIAB CV OCCUR EACH OCCURRENCE $ CCD V EXCESS LAB H CLAIMS-MADE AGGREGATE $ CO DED RETENTION $ $ LO WORKERS COMPENSATION X1 SPER TATUTE EORH AND EMPLOYERS'LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1'000'000 ' P` OFFICER/MEMBER EXCLUDED? N/A WFL 5055467 00 05/OS/2020 05/OS/2021 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000LU Ifyes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) U License CBC1262034 t8 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Monroe County BOCC ACCORDANCE WITH THE POLICY PROVISIONS. 2798 Overseas Highway AUTHORIZED REPRESENTATIVE Suite 300 Marathon FL 33050 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD packet Pg. 2101 D.3.b HAACCII LIABILITY INSURANCE ORV TE(MMI°D YYYY, 07/20/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. PRODUCER George A Zellner Co CONTACT Certificates 4114 Sunbeam Road PHONE 904 356-1492 FAX tntr.Na_E4 ( )...--_._..__ (904)354-4328 Suite 101 E-MAIL certificates@zellnednsurance.com Jacksonville FL 32257- _ _ INSURER(S)AFFORDING COVERAGE _ - NAIC# _-._.._ INSURERA:Auto-Owners Insurance Company 18988 INSURED INSURER B:Old Dominion Insurance Co 0231 _ Affordable Asphalt,Inc. INSURER V:Western World Insurance Co. 524126 y _ 94411 Overseas Highway INSURER n Tavernier FL 33070- INSURER E ----- INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS s CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, t8 EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INBRT--- - --- IADDL SUBRT TYPE OF INSURA P __-- -- R -- _ POLICY EFF PO ECYIL XP LIMITS N CE C X COMMERCIAL GENERAL LIABILITY X X !NPP8716068 b7/20/2020 7/20/2021 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE .�OCCUR I DAMAGE TO RENTED —_100,000 — - PREMI4E4(Ea_ncrurrence) $ _— 1,000 �MED EXP(Any one person) $ _ PERSONAL&ADV INJURY $ 1,000,000 W POLICY AGGREGATE LIMIT APPLIES PER. 2,000,000 I-- - GENERAL AGGREGATE $ --.. X I PRO- �II LOG 2,000,000 --:. .-1 JECT �_—J -PRODUCTS-COMP/OP AGG $ OTH $ B AUTOMOBILE LIABILITY X X IB1 P0948P P7/20t2020 7/20/2021 COMBINED SINGLE LIMIT $ 1,000,000 (� ANY AUTO ( BODILY INJURY(Per person) $ ALL OWNED I X SCHEDULED �.._—.... BODILY INJURY Per accident $ AUTOS AUTOS ( _) _ X HIRED AUTOS 1 NON-OWNED , -.- ,"' AUTOS I M1{ K UMBRELLA LIAR CD OCCUR 'I... o- 4 --.-- EACH OCCURRENCE $ _ EXCESS LIAR 8 2 8 2020 co T_. -- CLAIMS-MADE _�,,,,�T_,�„, AGGREGATE $ DA LO E RETENTI ON S -- Ch WORKERS COMPENSATIONWAIN", - X - PER OTH- AND EMPLOYERS'LIABILITY Y/N _SIAIL! ANY PROPRIETOR/PARTNER/EXECUTIVE EL. ' OFFICER/MEMBER EXCLUDED? N/A , -EACH ACCIDENT $ -— --- ---- (Mandatary in NH) - E.L.DISEASE-EA EMPLOYEE'..$ If yes,describe under ------ -D RI ION OP RAT I E.L.DISEASE-POLICY LIMIT '..$ A Equipment 78366062 P7/20/2020 07/20/2021 ;Limit 14Q000 L) I I � DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,ma be attached if more space is required) the Monroe County Board of County Commissioners,its employees and offices are Additonal Isnured wih respects to general Liability on all policies except Work Comp. 30 day notice of cancellation applies except 10 days for non payment CERTIFICATE HOLDER CANCELLATION AI 008844 Monroe County Board of county SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 2798 Overseas Highway Suite 300 AUTHORIZED REPRESENTATIVE Marathon FL 33050- Fax:( ) - O 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD Packet Pg. 2102