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Item P1
�s P.1 r`, County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS County �a� Mayor Heather Carruthers,District 3 �1 `ll Mayor Pro Tem Michelle Coldiron,District 2 The Florida.Keys` )-.���` Craig Cates,District 1 David Rice,District 4 w � Sylvia J.Murphy,District 5 County Commission Meeting September 16, 2020 Agenda Item Number: P.1 Agenda Item Summary #6716 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for September 2020. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 2936 P1 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 09/01/2020 9:06 PM Board of County Commissioners Pending 09/16/2020 9:00 AM Packet Pg. 2937 P.1.ai MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: September 1, 2020 SUBJECT: County Divisions' Monthly Activity Report for September 2020 cv MONTHLY ACTIVITY REPORT— SEPTEMBER 2020 Airports: Key West International Airport August 3 Airport Environmental Consultants — Site Review for Mitigation Efforts August 6 Rotary Club Meeting—Airport Speaking Engagement 0 August 10 K2M Mediation Hearing for Settlement 0 August 14 Technical Review Regarding Demand Triggers for Concourse A August 17 EYW Safety and Security Exit Breach Device Meeting and Presentation August 18 Fuel Farm Access Road—90% Design Review Meeting August 20 Financial Team Meeting—Airline Rates and Charges 0 August 23 Strategic Meeting w/TSA, MCSO, MCFR ARFF, EYW ATCT, and EYW Ops for Tropical Storm Laura Airport Emergency Plan Preparation August 26 Planning Commission Meeting—Land Use Development Code August 28 FY 2021 Airline Rates and Charges Meeting - Budget Florida Keys Marathon International Airport August 7 Meeting w/FBO Owner and Operator August 11 Opened Car Wash Facility August 12 Meeting w/FBO Owner and Operator August 13 Bid Opening MTH Terminal Roof Project Packet Pg. 2938 P.1.ai Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 502 Client Data 1,278 New Clients 30 Field Visits 0 Benefits Delivery at Discharge 1 Flag Presentation 1 Homeless Veterans Assisted 1 Community Involvement/Presentations/Briefings/Rotary/TAPS Class 0 (COVIDI9) Emergency Assistance 42 TRANSPORTATION PROGRAM N Transportation Calls 55 Veterans Transported 0 (Transportation still suspended at this time due to COVID-19) Financial Data E Retroactive Payments $175,228.76 (133% of FY2019) Annual Payments $236,965.08 0 The financial data captured monthly will vary due to the Veterans Administration's variable time 0 frame in adjudicating awards. For any further information regarding this report,please contact Cathy Crane, Director of Veterans Affairs @ ext. 5156 e( Extension Services: Number of services provided: 36 phone calls, 154 emails, 0 office visits, 0 visits to clients, 34 0 learning events with 454 participants, 5 media submissions, and 75 publications distributed. Total Budget for FY 19/20: $243,522.33; Year to Date Expenditures and Encumbrances: $169,439.12; Remaining Balance: $74083.21; Percentage of budget spent and/or encumbered year-to-date: 70% The County Extension Director/Family & Community Development Agent accomplished the c, following activities: • Alicia developed trainings for Extension professionals on the health impacts of climate change. This is part of an online program for Extension professional called Climate Change 101. • Alicia has been selected as a representative of Extension efforts addressing natural resources, and as such invited to help in the process of restructuring Initiative 3 of the Extension RoadmaR. • Alicia worked on finalizing the Handbook for Municipal Action on Climate Change. This handbook is intended to help small municipalities in Florida plan steps to address climate change and resiliency in their communities. I surveyed 90 municipalities to determine their needs on adaptation and mitigation measures which informed the process. Many reached out to me to request the handbook which will be completed in September. 2 Packet Pg. 2939 P.1.ai The Environmental Horticulture Agent accomplished the following activities: • In preparation for Tropical Storm Laura, Michelle created an infographic offering tips to residents on landscape hurricane preparedness. The infographic reached over 2,700 unique users via social media. • Michelle was recently accepted into the Soil & Water Departments Masters of Science program with the University of Florida. Part of her research will be studying sargassum compost as a potential landscape soil amendment. This project will also involve the Sea Grant agent, Shelly Krueger, and both were approved for a $10,000 Florida Sea Grant professional development grant to pursue the pilot study. • Michelle offered 7 educational programs online via Zoom in August with 110 participants. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly has been invited by Dry Tortugas National Park staff to develop a stony coral tissue loss disease underwater surveillance training ahead of the disease front along with staff from FDEP and Mote Marine Laboratory. • Shelly was invited to Curry Hammock State Park to teach Florida Keys Water Watch workshop. • Shelly was invited to Boy Scouts of America Sea Base on Summerland Key about stony coral tissue loss disease and performed REEF Fish and stony coral tissue loss disease reporting to SEAFAN.org/seagrant. Employee Services: W HR Monthly Statistical Report • We had a total of a(4)resignations/retirements/terminations and (0) Deceased for the month of Aug 2020: • Resignations average year to date 5.26% Retirements average year to date 2.00% See attached Countywide Turnover Report by Month and 2019 Applicant Report e( Human Resources Department Monthly Report: • Met with several Department Heads on different employee issues/questions regarding E FFCRA information. • Worked on employee verifications for employment • Set up and attended IAFF 3909 Union meeting by zoom • Set up Teamster's Union 769 meeting for Sept. 4th, 2020 • Worked with numerous employees and departments on COVID 19 testing and results • Set up Pre-ds for two Road Department employees • Completed Evaluations for HR staff • Attended several zoom meetings and collaborative calls throughout the month • Received five Pre-d requests for Fire Rescue employees —put on hold. • Received a complaint from a Facilities employee regarding a confrontation with another employee of the Tax Collector's office. It was investigated by the Safety Coordinator. • Received a complaint from a Corrections employee regarding his evaluation. I discussed it with the employee and recommended him writing a rebuttal to add to his evaluation. 3 Packet Pg. 2940 (OZOZ iagwaldag jo;uodab aVo)uodab RlgluoW 6 aVO:luawgaellV R � 6 � 0. as Y A 4 n n W n tp m v e y ^ v e tp vt tp vt vt N a a a a a a 'y N N ti ti ti a a a a a a a a a a a a a a a a a Z Z Z Z Z Z O O O O O O o 0 0 o a N W V `� N V.. N a o 0 0 o a N °� m m V '� N a o 0 0 o a N O•+ N +-1 N a o 0 0 o a a a a a a a a a a a a a +f O•-I O:O.y a a a a a a 17 N m a a m o o o o o m ao m m a N o o o o o v .7 v N o 7 o o o o o a a a a a a 0o 0 0 o o c 3 - � 'o P.1.ai • Worked with Dr. Boros with Advanced Urgent Care in finalizing the contract for all three locations of the keys. We are now able to do Firefighter Physicals locally, so the new hires do not have to travel outside of the local area. Recruiting: • In Aug 2020, the County had 7 open positions for which we received 48 total applicants; 3 internal and 45 external. Of the 48 total applicants, 40 were deemed to have met the minimum requirements for the positions to which they applied, and 8 did not qualify. • Total 7_current openings 1 re-posting from a previous posting, 3 were new postings during the month of Aug 2020. We had 2 new hires (2 Temporary) and 2 promotions. HR Proiect Management Report: Projects started that month—4 N 1. "Employees Resource Guide to Workers Compensation Program" voiceover PowerPoint Presentation replacement E 2. Virtual Health Fair 3. Capital Rx Implementation 2 4. BOCC Meeting Agenda Item Creation, Review, & Edit 0 r_ 0 Projects in progress that month - 6 1. Remote Work Policy 2. County Employee COVID-19 case Tracking 3. Workday Implementation 4. Benefits Marketing Design Curriculum 0 5. PowerDMS —organizing documents and training 6. BOCC Meeting Agenda Item Creation, Review, & Edit Projects completed that month- 5 c 1. Remote Work Senior Management Presentation 2. Digital Adobe Signature rollout—approved by Clerk and project taken over by IT 3. ALS Global Interpreter/Translator Services 4. SoGoSurvey Software Implementation 5. BOCC Meeting Agenda Item Creation, Review, & Edit Worker's Compensation Monthly Report The Safety Office continues to assist employees with numerous Covid-19 claims and facilitate their care and return to work. 4 Packet Pg. 2942 (OZOZ a qua 4 e a®j:p® ) podeU Alq4uoLAjLaVO :4u9ua o 4� v cq a � a o � d C7 � Cl QlaC C __ N v Q y g ) (y Y N E N III t o 0 0 � o N Ln buo Ln d — F � Q +f° u o 0 N o c � p t o CL LL N k N 0 00 0 —1 CJ � 't 00 N Ln E E I CrDl CL c Ql O n y cl i CL o Cl) 3 m 00 00 t ti't: © 'n E Ql S co t� d 4-1 buo a� w f Y © © c Ln c� Ln c� Ln o c a rF a m N N 0 i F= e 0 n u u Ilk I P.1.ai OCT NOV DEC JAN FEB MAR APR 28 13 8 25 24 NEW HIRES 11 7 8 11 11 TERMINATIONS 1 1 2 4 2 NEW RETIREES MEDICAL 0 0 0 0 NEW RETIREES LIFE ONLY 2 1 2 3 DECEASED# LIFE CLAIMS 2 6 OTHER COVERAGE CHANGES 1 7 16 ACCOUNT CHANGES 6 3 9 7 04 cv ACTIVE WITH MEDICAL 1568 1580 1588 1610 1633 E ACTIVE NON MEDICAL 156 116 119 120 RETIREES WITH MEDICAL 269 270 272 276 278 RETIREES DVL ONLY RETIREES WITH LIFE ONLY 96 96 96 w SURVIVING SPOUSES 14 13 13 13 COBRA 12 7 7 7 WAIVER OF PREMIUM LIFE INS MAY JUNE JULY AUGUST NEW HIRES 14 11 3 2 TERMINATIONS 5 7 11 4 c NEW RETIREES MEDICAL 0 2 0 1 NEW RETIREES LIFE ONLY 0 1 0 0 DECEASED# LIFE CLAIMS 0 1 0 2 OTHER COVERAGE CHANGES 10 5 9 6 ACCOUNT CHANGES 3 5 0 2 ACTIVE WITH MEDICAL 1642 1642 1642 1642 ACTIVE NON MEDICAL 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 RETIREES DVL ONLY RETIREES W LIFE ONLY 96 96 96 96 SURVIVING SPOUSES 12 12 12 12 COBRA 5 5 5 5 0 WAIVER OF PREMIUM LIFE INS 0 0 0 5 Packet Pg. 2944 P.1.ai 1. Distribution of Weekly Benefits EBlasts (1)Wellness Countdown 2. Biweekly conference call with benefits consulting team 3. Biweekly conference call with Cleartrack HR —continuing education and improvement of services review 4. ClearTrack Conference call and planning- Open Enrollment 5. Weekly Employee Benefits Meeting 6. Disaster Plan- Hurricane Laura- Zoom Meeting- Employee Benefits 7. Vision Service Plan (VSP) approved by BOCC 8/19/2020 8. Pharmacy Benefit Management with Capital Rx approved by BOCC 8/19/2020 9. Weekly conference call with Capital Rx- Implementation 10. Envision Rx Conference Call- Transitioning to new Pharmacy Plan 11. Workday Collaboration Meetings 12. Recruitment/Selection of Benefits Coordinator Position 13. Weekly Meetings- Virtual Health Fair preparation 14. Phone support to general benefit questions 15. Phone support to"near retirement" employees (3) 16. Domestic Partner Inquiries (1) 0 17. Extensive RX Support 18. FL HR COVID-19 Collaboration Conference Call 19. Processing of MN Life Claims 20. Prepared Wellness Agenda for September BOCC Item 21. Benefits process- COVID-19 Furloughed Employees returning to work. 0 Emmency Services: FIRE RESCUE • Finalize configuration and testing of ESO Properties and Inspections and Electronic Health Care record reporting software with a"go live" date of September 1, 2020. 2 • Provide EOC Operations Section support to Emergency Management for COVID-19. • Logistics division provided support of Fire Rescue operations in response to additional protective equipment/supplies needed for response to COVID-19 pandemic • Participate in meetings in support of transition to and integration with new ERP software for the Clerk and BOCC • Successful completion of major upgrade to department staffing software application • Participate in new EOC plan and design meetings FIRE EMS/TRAUMA STAR • Trauma Star flew a total of 43 flights, 11 Trauma, 2 Stroke, 4 Cardiac, and 26 Inter-facility • New infusion pumps purchased and placed on Trauma Star • Continued ACLS/BLS recertification for all MCFR personnel • Trauma Star and Landing Zone training conducted with Key West Fire Rescue • Department of Health conducted training to administer COVID-19 tests for First Responders 6 Packet Pg. 2945 P.1.ai • Training Division provided training to Key Largo EMS and Ocean Reef personnel to administer COVID-19 tests in-house • ESO software configuration and training for all MCFR personnel FIRE ACADEMY/TRAINING • Target Solutions —continuing education and SOP training, online, as well as working on updating assignments for continuous monthly training and ISO reporting • Scheduled multicompany training and posted to operations calendar • Preparations for Minimum Standards class including PAT and Orientation • Live Burn training for on-duty crews which included vehicle fire response proper application of fire streams with limited water supply • Continued Facility Fire and EMS Training with on duty crews, including live fire training • State Inspection of training facility; completed and passed KWIA • Participated in multiple COVID-19 planning meetings, training sessions and teleconferences • Coordinated training and travel for 5 ARFF firefighters to attend their annual FAA required 0 ARFF Refresher Course, in Jacksonville at the Fire Academy of the South _ • Attended Department of Health COVID-19 PCR testing training, secured supplies and shipping materials to be able to test Fire Rescue employees and family when appropriate • Participated with EYW annual Storm Water Pollution Protection Plan site review and survey • All ARFF personnel attended BLS (CPR) and ACLS recertification 0 • Staffed Tropical Storm Laura EOC as Operations section Chief FIRE MARSHAL ■ Completed 54 Life and Fire Safety Inspections for New Construction or Renovation Permits ■ Conducted 5 Vacation Rental Annual Inspections ■ Conducted 6 Fire and Life Safety Annual Inspections ■ Provided Compliance Assistance to 3 Commercial Property Owners through Notices ■ Processed 2 Fireworks Permit Applications ■ Issued 1 Letter of Coordination for road abandonment ■ Provided ISO Consultation assistance - 1 Ocean Reef ■ Investigated 2 Fire Safety Code Complaints ■ Produced ESO software training video for Property Inspection implementation ■ Reviewed eHR reports for quality management ■ Provided support to Emergency Management for Tropical Storm Laura ■ Continue Weekly COVID-19 Reviews and Awareness Updates ENGINEERING SERVICES/ROADS Monroe County FDOT Local Agency Program (LAP) Recertification: • Engineering and Project Management staff completed training,policies and procedures documentation and update to support recertification of Monroe County as a LAP agency. 7 Packet Pg. 2946 P.1.ai Certification is required to be eligible for federal grant funding from FDOT for transportation project. • Staff attended Zoom interview with FDOT personnel on August 28th to answer questions on county procurement,project management, document control and invoicing procedures. • Monroe County was successfully recertified as LAP Agency for another three-year period effective August 28, 2020. Stock Island II (Maloney& McDonald Ave) Roadway Improvement Project: • Small County Outreach Program (SCOP) agreement closeout with FDOT in progress. • Final reimbursement request submitted to FDOT on 8/26/20. Pigeon Key Ramp Repair Project: • Final reimbursement received from FDOT on August 24th Bimini Drive(Duck Key) Bridge Replacement: • Engineering design work is ongoing; 90%Plans, Cost Estimate and Design Documentation have been submitted for staff review. • Utility relocation coordination is ongoing; FKAA is preparing design and permits for r_ pipes to be installed sub aqueous; meeting held on 8/27/2020 to discuss progress. • Coast Guard Seventh District has signed/executed the Coast Guard Permit approving the location and plans for the replacement of the Bimini Drive Bridge on 8/26/20. • Staff to begin the initiation of the construction and CEI phases. 0 Harbor Drive (Duck Key) Bridge Replacement: • Utility relocation coordination is ongoing; FKAA is preparing design and permits for pipes to be installed sub aqueous; progress meeting held on August 28th; further coordination with FKEC is required as will need to perform temporary relocation during 0 construction. Seaview Drive (Duck Key) Bridge Replacement: t� • Most recent bridge report indicated a drop in the bridge rating to "serious" category. • Task Order for Engineering Design and Permitting Services was approved at the August E BOCC meeting. Cudjoe Gardens Drainage Rehabilitation Project: • Design of repairs to a damaged culvert headwall located on 4th Ave. W. and a storm drainpipe replacement project located on 5th Ave. W is 100% complete. • Consultant submitted US Army Corps of Engineers (USACE)permit application and responded to first Request for Additional Information (RAI). • County staff preparing construction project manual/contract documents for bidding 1st Street and Bertha Street Drainage Improvement Project: • Consultant change of roadway and drainage staff has resulted in delayed finish to design, newly assigned FOR making plan revisions in order to sign and seal. 8 Packet Pg. 2947 P.1.ai • Staff finalizing bid document and anticipate advertising for construction bids in September. • MOT provided executed SCOP grant agreement and NTP to advertise for construction. Twin Lakes/Key Largo and Sands/Big Pine Key Roadway Pilot Project: • Amendment 3 to consultant agreement to add lightning protection due to elevation of pump station equipment required due to new FEMA flood maps approved at August BOCC meeting. • Plans currently in MC building department for review. Sands subdivision will require Planning Commission variance due to setbacks not maintained due to footprint of above ground drainage equipment. Staff reviewing consultant request for 4th amendment to meet MC LDC and variance package requirements. • Staff responded to additional RFI by FDEM for HMGP grant received on July 23rd. Staff and PW&E grants coordinator provided response for additional Benefit Cost Analysis (BCA) example from another storm which utilized similar BCA methodology. • DEO CDBG-DR grant application meeting for Sands held on September 1 with DEO E Government Operations consultant. • DEO CDBG-MIT grant applications for Sands and Twin Lakes in process with Disaster U) Recovery Director. 0 • KLWTD sewer system conflicts reviewed and comments provided back to KLWTD on - July 30th • Staff has contacted FWC regarding request for fencing around County owned lot in Sands subdivision, to protect drainage equipment. • FKEC utility for Twin Lakes and Keys Energy utility for Sands — additional power line supply requirements for equipment in review by consultant and staff. Hurricane Irma Repairs to Duck Key Drive Paved Path Street Lights Federal Highway Administration (FWHA): • Staff submitted final invoice for reimbursement to MOT on 8/26/20. • MOT Local Agency Program (LAP)processing and documentation submittals to MOT is ongoing. e( Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • Staff and consultant requested preapplication meeting with USACE. Amendment 1 to E consultant agreement for SFWMD/USACE required wetland mitigation for permitting approved at June BOCC meeting. • Due to SFWMD/USACE permitting time requirements, staff will request extension on LAP grant agreement from MOT to January 31, 2021. • MOT 90% ERC review complete. • Consultant coordination with MOT Resurfacing project FM 443898 on US in design and to be in construction in 2021. Roadway Vulnerability Study and Capital Plan: • Engineering staff is coordinating with Sustainability Dept. on project. • Staff prepared four grant applications for projects for the CDBG-MIT grant program. 9 Packet Pg. 2948 P.1.ai • Staff has held several internal meetings to evaluate Vulnerability and Criticality criteria and weighting to be used in roadway analysis. Sugarloaf Boulevard Bridge Replacement Project: • Engineering design is at 100%. Draft plans received on August 27th • Utilities coordination is ongoing. Consultant requires action from FKAA. • Awaiting permit from US Army Corps of Engineers • Staff is preparing documentation for construction bidding and obtaining cost proposal for construction engineering and inspection (CEI)work. Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage Improvement Project: • KLWTD utility notes received on August 4th and being reviewed by Consultant. CD • Consultant provided 90% design and engineer's estimate. • Staff reviewed additional geotechnical analysis on Burton Drive and sent proposed value engineering design revisions to Consultant. • SFWMD permit pending revised design. 2 0 Koehn Subdivision Roadway and Drainage Project: • 100% design received on August 21 and submitted to FDOT. MOT notice to proceed with construction bidding pending. • MOT SCOP grant agreement executed by MC and sent to MOT for execution on June 26th. • SFWMD permit pending. Consultant and staff drainage strategy consists of using swales 0 and two culverts to manage stormwater in County ROW. • Anticipate bid for construction before end of 2020, dependent on MOT approval. Boca Chica Road Hurricane Irma Repairs Project: c • Permitting for additional sheet pile design work is ongoing. • FEMA project obligation is in progress. • Environmental Assessment meetings with FEMA and staff is ongoing. County Roads Asphalt Preservation Program • Second phase of roadway treatment will occur in FY2021. Duval,Whitehead, and Front Street Roadway Improvement ILA with the City of Key West: • County staff working with city staff to include county's portion of Duval (Eaton to Truman)in City's road rehabilitation project. • Curb ramp, asphalt, and striping are 100% complete on the county's portion of Duval Street. • Design process is ongoing for the second portion of project, including Whitehead Street. • 60%plans have been reviewed on the county's portion of Whitehead street. 10 Packet Pg. 2949 P.1.ai Roadway Repairs (FEMA)Upper Keys Project: • Bids were received and opened on August 12, 2020. • Staff is submitting required documentation to FDEM (Florida Division of Emergency Management) for approval prior to award of construction contract. Hurricane Irma No Name Key Bridge Repairs: • Staff met onsite with design consultant to discuss design options. • Design and permitting is ongoing. Hurricane Irma SR 4 (Little Torch) Roadway Repairs: • Engineering staff is coordinating with the Public Works/Roads Department to perform roadway shoulder and embankment repairs. N CD FACILITIES—UPPER KEYS N Murray Nelson Government Center: • Provided Assistance for zero events in the Auditorium due to COVID-19 virus • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Set up COVID-19 Drive thru testing site at Founders Park August 13, 2020 2 • Public Work Employees working test site at Founders Park August 13, 2020 0 • Prepare for Cyclone 49 July 29, 2020 0 • Prepare for Tropical Storm Laura August 22, 2020 • Drive PK Garage to pick up generator for Tropical Storm Laura August 22, 2020 �t • Repaired air handler 47 by cleaning debris in drain piping W • Installed bollard back after contractor removed foliage 0 • Unclogged toilet in mens bathroom 1st floor— cleaned and sanitized • Moved stand up desk from vacant office to Delvin Topin downstairs Planning • Moved file cabinets inside Building Department • Replaced ceiling tiles in the lobby of Building Department • Cleaning Green Room in Auditorium for ICE machines for voting • Repair Election ramp -take to voting poll —return to storage after voting • Pick up ICE machines from Ocean Reef to Islamorada Library and deliver to Key West • Disinfect each poll location, Ocean Reef, First Baptist Church, Key Largo Library, Key Largo Civic Club, Elks Club, PK Court Room B, Emmanuel Church and Islamorada Library— due to COVID-19 Key Largo Social Service—Tradewinds Plaza: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Install Hurricane shutters for Cyclone 49 July 29,2020 • Take down shutters after Cyclone 49 • Install Hurricane shutters for Tropical Storm Laura August 22, 2020 • Take down shutters after Tropical Storm Laura August 24,2020 • Repair and install door stop at back door • Unload pallets of food off truck and place inside on table weekly operation • Assemble mail box and build base 11 Packet Pg. 2950 P.1.ai Islamorada Library: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Install Hurricane shutters for Cyclone 49 July 29,2020 • Take down shutters after Cyclone 49 • Install Hurricane shutters for Tropical Storm Laura August 22, 2020 • Take down shutters after Tropical Storm Laura August 24,2020 • Cleaned debris from drain pipe and adjusted float switch for the A/C unit Plantation Key Courthouse: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Assembled chair for Judge Hamilton chambers • Added refrigerant in two units of Court room B, replaced fuse and reset thermostat • Installed new body temperature scanners at PK clerks office • Secured side entrance to employee access gate • Pressure wash PK Court House near the bathrooms outside E • Fixed A/C in Court room A area • Fixed hole in the damaged wall on the walkway to Court room B which could have been a security breach c • Install Hurricane shutters for Cyclone 49 July 29,2020 Ellis Building: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Install Hurricane shutters for Cyclone 49 July 29,2020 • Take down shutters after Cyclone 49 • Install Hurricane shutters for Tropical Storm Laura August 22, 2020 • Take down shutters after Tropical Storm Laura August 24,2020 • Pressure wash front of Ellis Building • Installed existing paper towel holder on 2nd floor kitchen Key Largo Library: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Install Hurricane shutters for Cyclone 49 July 29,2020 E • Take down shutters after Cyclone 49 c, • Install Hurricane shutters for Tropical Storm Laura August 22, 2020 • Take down shutters after Tropical Storm Laura August 24,2020 Key Largo Tax Collector: • Install Hurricane shutters for Cyclone 49 July 29,2020 • Take down shutters after Cyclone 49 • Disinfect inside building with Botanical Disinfectant Solution due to COVID-19 • Install Hurricane shutters for Tropical Storm Laura August 22, 2020 • Take down shutters after Tropical Storm Laura August 24,2020 12 Packet Pg. 2951 P.1.ai Public Works—Magnolia Office: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Replaced non-operable flood lights (security light)with new using the Parks Bucket truck PK Roth Building Sheriff: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Removed water and debris from drain pipe for A/C in the Detective office • Adjusted door closure on west side access door • Put up new Flags after Cyclone 49 Monroe County Sheriff Office flag and 1 Florida flag • Installed new body temperature scanners at Roth Building clerk office • Disinfect gym area due to COVID-19 - all equipment, locker rooms, floors door handles PK Detention Center: N N • Installed new privacy door access lock in mens bathroom • Install new p-trap and drain piping under the sink in the north end E • Contractor repaired lock in the booking room • Prep roof before applying roof sealant between PK Court House and PK Jail i) 2 0 PK Roth -Health: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Fixed A/C in room 14C by installing new 3/4" PVC drain piping • Relocated file cabinet from Health side to Sheriff side t� Key Largo Park -Duplex: • Repaired ceramic the in bathroom Duplex 41 Ocean Reef Growth Management: 0 • Installed new mail box • Fixed a desk Tavernier Fire Station #22: • Replaced existing wall mounted GFI with new • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 Friendship Park: • Disinfect playgrounds, tables,pavilions and benches with Botanical Disinfectant Solution twice a week due to COVID-19 • Disinfect bathrooms daily with bleach due to COVID-19 • Empty and secure trash cans for Cyclone 49 storm • Unclogged drain line on the water fountain • Fix water leak in mens bathroom and unclog toilet using snake • Pick up loose items and secure trash cans due to Tropical Storm Laura Harry Harris Park: • Disinfect bathrooms daily with bleach due to COVID-19 13 Packet Pg. 2952 P.1.ai • Disinfect playgrounds, tables,pavilions and benches twice week with Botanical Disinfectant solution due to COVID-19 • Disinfect gym workout area in the park with bleach due to COVID-19 • Empty and secure trash cans for Cyclone 49 storm • July 24 thru August 9, Park closed to non-residents and visitors due to COVID-19 from a July 21, 2020 BOCC meeting. Public Works employee checked ID during the time frame • Repaired ice machine with cleaning drain pipe • Repair water leak on toilet in the womens beach bathroom • Use Bucket truck to install new lines and flags on pole • Pick up loose items and secure trash cans due to Tropical Storm Laura • Hauling equipment/vehicles to PK court house preparing for Tropical Storm Laura • Hauling equipment/vehicles to Rowell Waterfront preparing for Tropical Storm Laura cv Peace Park: • Disinfect pavilions, tables and benches twice week with Botanical Disinfectant Solution E due to COVID-19Empty and secure trash cans for Cyclone 49 storm • Pick up loose items and secure trash cans due to Tropical Storm Laura 0 Sunset Park: c • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 �t • Contractor installed new gate,post and sliding rail at entrance • Empty and secure trash cans for Cyclone 49 storm 0 • July 24 thru August 9, Park closed to non-residents and visitors due to COVID-19 from a July 21, 2020 BOCC meeting. Public Works employees checked ID during that time. • Pick up loose items and secure trash cans due to Tropical Storm Laura Rowell's Waterfront Park: • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19Empty and secure trash cans for Cyclone 49 storm • July 24 thru August 9,2020 Park closed due to COVID-19 per BOCC meeting July E 21,2020 • Pick up loose items and secure trash cans due to Tropical Storm Laura Old Settler Park: • Disinfect playgrounds, tables,pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 • Empty and secure trash cans for Cyclone 49 storm • Replace pvc line to stop a water leak—cover hole • Pick up loose items and secure trash cans due to Tropical Storm Laura Key Largo Community Park: • Disinfect bathrooms daily with bleach due to COVID-19 14 Packet Pg. 2953 P.1.ai • Disinfect playgrounds, tables,pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 • Disinfect gym workout area in the park using Botanical Disinfectant Solution • Empty and secure trash cans for Cyclone 49 storm • Install Hurricane shutters for Tropical Storm Laura August 22, 2020 • Take down shutters after Tropical Storm Laura August 24,2020 • Paint Pavilion wall to remove graffiti • Repaired plywood - fiberglass panels loose or fallen in basketball court—painted white • Replaced broken bumper stops with new in parking lot 6 qty • Unclogged sand out of the water fountain in playground • Repaired door on electrical panel and two fans in pavilion area • Paint areas of the skate park due to graffiti MCSO police report 4200FF004997 • Replaced flush master with new in womens bathroom • Pick up loose items and secure trash cans due to Tropical Storm Laura • Hauling equipment/vehicles to PK court house preparing for Tropical Storm Laura E • Hauling equipment/vehicles to Rowell Waterfront preparing for Tropical Storm Laura v) 2 FACILITIES—MIDDLE KEYS Marathon Annex 63`'d St.: • Installation and testing of ATS for generator • Multiple Daily sanitizing of office due to Covid-19 • Electrostatic spray of office Marathon Health Department: 0 • Multiple daily sanitizing of office due to COVID-19 • Repaired Toilet,problem with pressure. 0 Marathon Government Center: • Multiple daily sanitizing of office due to COVID-19 • Assist with activation of EOC t� • Provide around the clock support to EOC during activation • Replace ceiling tiles in BOCC room E • Toilet overflow in 1st floor restroom c, • Provide Escort for Rolling Shutters • Monthly AC PM • Emergency Clean up in Ladies Room first floor Marathon Library: • Multiple daily sanitizing of office due to COVID-19 • Install one new hand sanitizer Marathon Tax Collector: • Multiple daily sanitizing of office due to COVID-19 • Assemble chairs 15 Packet Pg. 2954 P.1.ai • Monthly PM AC filters • Mount locker to wall • Assemble kitchen table • Repair toilet in employee restroom • Locate and deliver sanitizing wipes • Install three additional paper towel holders • Move cones from FHP to facilitate driver's license testing Marathon Clerk of Court: • Pest Control • Monthly PM AC Filters • Relocate and restack 80-100 boxes within the office N • Hang cork boards N • Hang thermometer for employee temperature check State Attorney: • Monthly A/C maintenance • Multiple daily sanitizing of office 0 • Removed all office furniture from old SAO and took to dump 0 Grassy Key Tower: • Monthly A/C maintenance Public Defender: c • Monthly A/C maintenance • Multiple daily sanitizing of office due to COVID-19 0 Public Works Facilities Maintenance: • Monthly compressor Maintenance carpenter shop • Monthly PM A/C • Multiple daily sanitizing of office due to COVID-19 • Move and organize plumbing shed (ongoing) E • Move and organize electrical supply shed (ongoing) • Removal of all shutters after the passing of Hurricane Isaias • Tropical Storm Laura prep. Hurricane shutters hung at all Middle Keys locations • Remove all shutters after the passing of TS-Laura Public Works—Engineering: • Daily sanitizing and cleaning due to COVID-19 Public Works—Fleet: • Daily sanitizing and cleaning due to COVID-19 Public Works—911 Communications: • Assess problem with air vents 16 Packet Pg. 2955 P.1.ai Marathon Senior Center/AARP: • Clean and disinfect water cooler • Monthly PM A/C filters • Toilet repaired Marathon Courthouse • Reattach privacy screening on Sally Port • Multiple daily sanitizing of office due to COVID-19 Conch Key Fire Station • Monthly AC PM cv Supervisor of Elections: • Deliver voting machines to various locations in the Middle Keys & Big Pine E • Pick up voting machines from various locations in the Middle Keys & Big Pine • Complete sanitization of office between early voting and regular voting. 0 FACILITIES—LOWER KEYS Bayshore Manor: • Trim trees in the drop off/delivery parking • SubZero-installed a 4-ton ac unit • SubZero-cleared drain line • Dispose of old refrigerator for new one to be installed 0 • Repaired door by the dining room area and the porch • Laundry Room-installed a hand sanitizer station • Barnes Alarm-pulled wires from gate box to junction box Baypoint Park: • Removed old water fountain t� Bernstein Park: • Gary's Plumbing repaired water outage due to damaged water fountain • Check Electric placed a cover plate on outside outlet Big Pine Community Center: • Press box-repaired drywall • Sub-Zero cleared line of new ac unit at press-box Big Pine Tax Collector: • Moved safe into Tax Collector's Office Big Pine Shipway: • Poured concrete for Roads and Bridges County Attorney/Professional Building: • Installed white board 17 Packet Pg. 2956 P.1.ai Cudjoe Sub-Station: • Check Electric repaired station sign and technicians sealed fixture in concrete block DMV: • Monroe Glass-replaced the continuous hinge of store-front door • Replaced damaged ceiling tiles East Martello Tower: • Repaired and painted door Gato Building: • Blue Island-found a break in the parking lot. Broken head contentiously flowing zone/replaced both valves spliced and installed wire box • Sturtz repaired door latch for room 112 Harvey Government Center: • Shaved concrete under entrance door to properly close door Higgs Beach: • Beach Raker-Beach Cleaning Services 0 0 Jackson Square: • Freeman Justice Center-paint Judge Wilson's office, bathroom and kitchen • Freeman Justice Center-installed metal plate over missing brick at garage entrance • Freeman Justice Center-repair Courtroom D rear entrance door for Judges • Freeman Justice Center-Courtroom D Conference room - put up artwork • Freeman Justice Center-repaired main entry door • Freeman Justice Center-moved in new desk into Judge Wilson's Chambers • Freeman Justice Center-Air Mechanical repaired 42 pump 0 • Barnes Alarm-installed and programmed radio • Historic Courthouse-hung wall thermometer • Historic Courthouse-deliver desk and 1 box to Marathon Chamber of Commerce and 1 box to the Lower Keys Chamber of Commerce (Big Pine) a • Historic Courthouse-delivered boxes of documents to the Marathon Clerk's Office • Historic Courthouse-Records Dept. disposed of office supplies (binders) • Historic Courthouse-Finance 3rf floor-moved cabinets for proper access to desk • Historic Courthouse-placed non-skid tape in rear of building • Historic Courthouse-replaced light bulbs and ballast on 2nd floor • Historic Courthouse-Mayor Carruthers's office-SubZero changed ac blower motor • Lester Bldg.-Civil Records-installed hand sanitizers and soap dispensers • Lester Bldg.-repaired rear fire exit door that wasn't locking • Lester Bldg.-Civil Records ADA restroom-repaired faucet and toilet • Lester Building-3rd floor, Sub-Zero re-wired controls to condensing ac unit • Key West Towers-Radio Room Shelter-replaced rotten floor around door threshold • Lester Building-Civil Restrooms-changed out damaged ceiling tiles 18 Packet Pg. 2957 P.1.ai • Courtroom Annex-repaired and painted rear gate • Jefferson Brown Bldg - SubZero installed new ac unit Key West Library: • Picked up electronic equipment for recycling • Children's Section-assembles desks • Children's Section-replaced carpet with carpet squares • Replaced bathroom light bulbs • Children's Section-Barnes Alarm installed a panic button • Recycled outside back bin • Barnes Alarm-repaired strobe in men's bathroom • Barnes Alarm-performed annual Fire Alarm Inspection Public Works Complex: • Cleaned ac grills and filter at Carpenter's Shop Rockland Key Facilities: • Paradise Plumbing- installation of water and sewer service 2 • Repaired courier mailboxes 0 • Installed 98x48 cork board c Sheriff Office Headquarter (College Road): • Inspected and repaired rooftop ac unit Supervisor of Elections: 0 • Took boxes of documents to be shredded and other for storage at Stock Island location • Transport Election ICE units to Marathon and Key Largo • Installed all ramps, election equipment at all precincts and then picked them up after elections c COVID-19 Related Work: • ALL cleaning and disinfecting of Monroe County Buildings, Parks and Recreation as directed to keep employees and residents safe/Construction of Sneeze Guards for County Offices/Buildings as needed E Tropical Storm Laura: • Conducted preparations for Tropical Storm Laura throughout Monroe County Offices, Parks and Beaches Fire Stations Station#08 Stock Island: • Check Electric-replaced switch lieutenants' bathrooms Station#09 Big Coppitt: • Leigh Services performed an integrity tightness test for the 500-gallon generator saddle tank 19 Packet Pg. 2958 P.1.ai Station#10 Sugarloaf: • Sub-Zero repair upstairs ac unit in sleeping quarters Station#11 Cudjoe Key: • Sub-Zero cleaned ac coil CORRECTION FACILITIES Stock Island Detention Center: • As of August 28, 2020, 55 % of 74 Work Orders were completed within 3 Days. • Contractor performed PM on the Elevators • Installed the new Building management System Touch screen in the office • Installed Hurricane Shutters for pending TS Laura • Passed 100% on the Jails ACA Accreditation Inspection • Built 2 Circuit Cards for the Sliders • New Starter for the Main Generator. • Replaced light for the Sheriff's sign in the Lobby • Cleaned the cooling Towers • Cleaned the Tubes on the Chillers • Cleaned the fuel for the Generator r_ • Regular maintenance & repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc.. Sheriff Headquarters Building: �? • Regular maintenance & repairs, replace light bulbs, unclog toilets, and maintain HVAC c System, etc. • Cleaned the Cooling Towers. • Cleaned the fuel for the Generator. 0 Marathon Detention Center & Hangar: • Regular maintenance & repairs, replace light bulbs, unclog toilets, and maintain HVAC e( System, etc. • Installed new lock on the Gym door for the Hangar. • Installing new A/C in the storage locker at the Jail Department of Juvenile Justice: • Regular maintenance & repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. • Contractor performed PM on the Elevators. • Replaced new Fuel Timer on the DJJ Generator. ROADS & BRIDGES Upper Keys: • Buzz Bar Operation - 7.35 miles • Mowing Operation— 101.08 miles • Sweeping Operation - 80.9 miles 20 Packet Pg. 2959 P.1.ai • Coconut removal from ROW - 6.47 tons • Sign Department- 713 new signs installed, 10 new posts installed, and 10 locates performed, 66 new stop bars installed or re-painted. • CEMEX material picked up - 35.9 tons • Pot Hole repair - 7 roads using 680 lbs of Cold Patch • Repair Medical Examiners road— 1,514 ft with 26 tons of material used • Trash pickup —380 bags, approx. 5,236 lbs • Block off illegal opening on Card Sound Rd with Cement barrier. • Remove tree at MM 106 Animal Shelter trim all trees and remove Coconuts • Seaweed picked up and disposed as Harry Harris Park— 8.01 tons • Transport Equipment for Mike Basham from Key Largo to Layton. • Hurricane prep, stage equipment to high ground, secure Magnolia Yard � Lower Keys: E • Mowing Operation— 193 Miles a • Weed Eating Operation— 18 Miles 2 • Mowtrim/chip Operations — 10 Miles 0 • Recycled Mulch— 5 Loads delivered for free • Sweeping Operations —5 miles • Road Repair—4 loads of millings South Street& Lytton's Way Big Pine Key • Cold Patching - Shrimp Road Stock Island, Bahia Shores No Name Key • Sign Work - 93 Signs, 16 Post, 18 Locates Special Projects - Support: • Moved Road Department Offices to New Location at Rockland Key Property • Assist Public Works Facilities Repair Flagpole at Fire Station 10 Sugarloaf • Fueling and Securing Vehicles and Equipment in preparation of Tropical Storm Laura • Assisted Public Works Facilities in removing Cudjoe Fire Stations Tarp in Preparation of Tropical Storm Laura • Tropical Storm Laura, removal of coconuts, tree trimming • Ongoing drain work at Prado Circle Big Coppitt Key FLEET MANAGEMENT Synovia GPS system • Add GPS to the PMI -pending • BOCC Approved Extension and Renewal of GPS service contract • GPS contract renewal- approved for the next two years • Install new large monitor for GPS tracking system-completed • Lead Mechanic GPS vehicle monitor training pending • Phase 2 GPS equipment installation-began on 8/21/20 with Road& Bridges vehicles and equipment, Facilities vehicles and Park & Beaches vehicles and equipment, in preparation of Tropical Storm Laura—On Going 21 Packet Pg. 2960 P.1.ai • Providing new and/or re-programed GPS keys for various Departments • Set generator run notifications for Card Sound generator and various others to Lead Mechanics and Generator Lead Mechanic Generators • Access to all potential Emergency Communication tower generators-pending • All stationary generators inspected and/or exercised • Assisting with information for grant generator project • Clear access to all translator tower generators-pending • Completed generator repair contract renewal-(Next due May 2021) • Completed High Profile Repair of DJJ/Jail backup generator • Completed Long Key Generator Replacement • Conducting interviews for filling Mechanic-Generator Tech position in Key West • Disposal of Communications Dept. generator and trailer at Marathon yard-pending • Fill vacant Key West Mechanic/Generator Technician—On Hold E • Filled 1 of 2 unfilled Mechanic-Generator Tech positions in Key West • Filled Mechanic/Generator Technician Position—Marathon U) 2 • Generator and transfer switch from PK Spottswood Building-potential re-install 0 • Generator from KW senior center-potential re-install at Marathon AARP 0 • Generator transfer switch repairs at 63rd Street Marathon turned over to Facilities Maintenance and electrical contractor- Installation and connection of new transfer switch for the Marathon 63rd st generator • In house replacement of gen set on 80KW portable generator-pending • Interviewed potential volunteer for Fleet generator maintenance program • Labeling all generators with fuel capacities-pending • Major repairs on Sheriff's Cudjoe substation generator-ongoing • New (15 KW)portable generator to replace hurricane Irma damaged unit- on order • On job tech response training for high profile emergency power generators-ongoing • Portable backup generator in place at Cudjoe substation • Processed and forwarded paperwork to fill Senior-Generator Tech position in Marathon t� • Purchase 3 new standby generators for Solid Waste Landfills-pending • Purchase needed load bank for testing portable generators under load—On Hold E • Re-establish stationary generator unit numbers. GPS and Faster; Gen-1, Gen-2, Gen-3, etc., -pending • Repaired 80Kw portable generator in-house rather than have contractor replace the gen- set • Replacement of Gato Building generator transfer switches —Turned over to Project Management • Replacement of KL Andros Road tower generator-pending • Replacement of West Summerland tower generator-pending • Resetting generator exercise clocks to start and run weekly • Revise and update Fleet Department forms (generator inspection)-pending • Secure hourly rate repair agreements with generator and electrical contractors-pending • Seeking right sized back-up generator for Bernstein park 22 Packet Pg. 2961 P.1.ai • Seeking right sized generator for Sheriff in-door shooting range— 100Kw was determined for the Gun Range the electrical/wiring run out to the generator completed—Resume after Storm preparation • Special Maintenance and corrosion control Emergency Communications tower generators-pending • Temporary portable generator for Marathon AARP-in place • Updating generator maintenance responsibilities and formats Sheriff Department • Assisting Sheriff Dept. with Fleet computer work order system connectivity— Sheriff Fleet manager now has the ability to create reports from FASTER • Calibrating speedometers for Sheriff Department patrol units-correct logging procedures- pending • Communicating with new Sheriff Dept. Fleet Manager regularly • Disposal of Sheriff's surplus calibration machine-pending • New Sheriff Dept. interlocal agreement-pending • Train and mentor the Sheriff's Fleet Manager as to the FASTER software with literature U) and video's 0 r_ Vehicle Replacement • 1 new aluminum bed Dump truck for Parks & Beaches - on order • 1 new Box truck for Hazardous Waste Department-on order • 1 new regular cab pickup truck for Engineering Department-on order • 1 new replacement unit for Social Services Admin-received/in process 0 • 1 new tractor for Card Sound-received,processed and delivered • 1 replacement unit for Emergency Management-received/in process • 4 new tractors for Road Department-on order • Assisting Key West Airport with F250 New vehicle pre and registration • Check status of vehicles and equipment on order-ongoing • Purchase new transport trailer with winch for Fleet garages-on hold • Received and prepped for service 1 new Boom buzz saw mower for Card Sound • Rollover request for vehicles and equipment on order and not yet received—Pending Surplus • 2 surplus units paid for but not picked up-seeking direction from County Attorney • Assisting Key West and Marathon Airports with surplus vehicle disposal • Assisting Social Service Department with surplus vehicle sales • Award surplus unit to second highest bidder-pending • Began working on next Marathon vehicle surplus sale for summer 2020 • Bidera surplus auction contract renewal- (Next Due January 2021) • BOCC Approved sale of 18 surplus units • City Marathon request for donation of surplus front loader-pending- BOCC Approved Donation of front loader to the City of Marathon • Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies- ongoing 23 Packet Pg. 2962 P.1.ai Key West surplus units presently being advertised. Bid opening scheduled for July 8tn • Modify surplus sign truck to be converted for use as Road Department water truck- ongoing • Prepping surplus units for upcoming surplus sale • Processing surplus units recently turned in for disposal • Seeking salvage companies for disposal of scrap metal and non-sellable County units. • Several surplus units not yet paid for and not yet picked up; re-advertisement or disposal- pending • Surplus buzz cutter to Marathon for Maintenance and availability as a spare unit-pending • Surplus generator disposals-pending • Updated spread sheets by area for organizing surplus unit advertisement and pending sales status N N Fuel Management • Annual FDEP mandated fuel facility testing-(Next Due October 2020) E • Begin processing the extension to fuel delivery contract(Next due Dec. 2020) • Communicating with Florida State contractor for Wex Fuel Card reps. • Continuation of local agency emergency fuel sharing agreement-pending 0 • FDEP closer of former Key Heights Drive fuel tank-pending _ • Fuel Billing cross training-High Priority-ongoing • Fuel trailer in place at Rockland Key for ongoing covid-19 activities • FY2020 FDEP fuel tank registrations -received and distributed • In-house Tech repair training for new fuel system-pending • Inspecting, documenting, and repairing garage and fuel facilities • Invoice fuel agencies for use of County's cloud-pending • Landfill loader fuel tank accident repair-pending • Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys- pending • Pre-hurricane season prep on fuel tanker truck and fuel trailers (Next Due Jan. 2021) • Prepped and activated 3 new fuel trailers purchased with EMS grant funds t� • Pressure wash Key West fuel tank-pending • Processed monthly fuel billing accounts receivables for in-program County Departments E • Processed outside monthly fuel billing for School Board accounts payables • Providing new and/or re-programed fuel keys for various Departments • Renewal of Guidance Care Center Marathon contract for fuel and maintenance-pending • Repair fuel tank monitoring and connectivity Marathon-pending • Repair night lights at Key west Fuel pumps-pending • Re-register all FDEP regulated fuel tanks-pending • Reviewed and verified monthly Fleet Department fuel billing • Revise fuel activities policy and procedures-pending • Revisions to Fleet fuel markup-next due-October 1, 2020 • Revisions to joint use Fuel Facilities agreement with School Board-pending • School Board Fuel sharing agreement revisions and renewal-pending • Seeking info for(WIX) Florida State contract fuel charge cards 24 Packet Pg. 2963 P.1.ai • Seeking light weight manhole covers for underground fuel tanks • Strategic plan issue-Purchasing more fuel-efficient replacement tires • Three garages combined processed and distributed approximately (11,000) gallons of unleaded and(3,200) gallons of diesel fuel • Written multi-agency fuel sharing agreement-pending COVID-19 • Daily temperature checks twice daily for all Fleet employees —On Going • Following up with Fleet Department Monroe County issues COVID-19 • Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand sanitizer,paper towels, spray disinfectants, thermometers, facial tissues, etc. — On Going • Provided COVID-19 vehicle cleaning tips in writing for all users • Providing special Billing for COVID-19 US1 Checkpoint • Re-establish jail inmate work program at all garages-pending COVID-19 virus u Storm Preparation • Completed Extensive Hurricane Preparation • Pre hurricane season tire orders for County-pending 0 • Prepare Fleet for TS Laura _ • Processing 214 Forms for Tropical Strom Laura • Reviewing hurricane responsibilities with Fleet Staff • Verified garages all have working pressure washers for hurricane purpose Other Fleet Items c • 5 of the 6 Fleet Office Staff members return to work after unplanned leave of absence • Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus • Add to Policy Procedures Manual-actions to be taken when County vehicle breaks down outside of County 2 • All garage employees received monthly safety training (Emergency Evacuation, Use of Personal Protective Equipment, and various other reminders)—On Going c, • Annual Housekeeping Haz-Mat storage areas at 3 garages-(Next due October 2020) • As able Fleet office staff is encouraged to work from home, some mechanics and garage E staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible • Assisted Code Enforcement with new spare ignition key purchase • Assisting Trans. Department with 1 Ford Manufacturers safety recall-seeking approval to complete in-house • Assisting Trans. Department with 3 Champion body recalls-received approval to do in- house • Begin FY2020 Year End Closure • Bucket truck inspection and certification-1 unit past due -(Next due Dec. 2021) • Bucket truck training certification cards-pending • Build back-up drill truck to be centrally located in Marathon yard-ongoing • Centralized hydraulic hose builds Marathon garage-pending • Check availability of Fleet related grants-pending 25 Packet Pg. 2964 P.1.ai • Complete and document mandated inmate training-pending • Complete Department Liaison's active unit inventory verification-(Next Due Jan. . 2021) • Completed Revisions to the Fleet Director Job Description and forwarded for approval • Completed transfer of Senior Administrator from Project Management to Fleet Department • Continued to Manage and Operate 3 Full — Service Garages and Fuel Facilities with 5 of 6 Fleet Staff and Management Members Out of the Office • Deputy Director Fleet assuming responsibility for Fleet's monthly activities report month of August 2020 • Deputy Director Fleet completed 10th ICS and NIMS - EOC course • Deputy Director Fleet is Crossed Training and Acting as the Fleet Director in his absence. Receiving Extensive OJT daily • Deputy Director Fleet participating in Senior Management Team meetings • Disposal of outdated paint spray booth-pending u • Disposed of garage hazardous waste thru recycling contractor (waste oil, oil filters, E batteries, tires, rags, antifreeze, etc.) • Electrical Training for all Mechanics -Pending U) • Entered mechanic's work order data daily - labor, parts, supplies, contractual services, 0 etc. r_ 0 • Establish new Fleet equipment line item for purchasing vehicles and equipment-pending • Establishing vehicle lift inspection and repair tracking spreadsheet • Fire rescue vehicles no longer in Fleet Maintenance program beginning FY2021 • Fleet Administrator is Cross Training and Acting as the Fleet Operations Manager in his absence. Receiving extensive OJT Daily. 0 • Fleet cross training and refresher training-ongoing • Fleet Department and garages continue to be extremely busy all day, every day • Fleet supervisors and managers meeting-next scheduled July 2020 • FY20 storm water SWPPP activities-ongoing-(Next due May 2021) • FY2020 garage lift inspections and repairs ongoing-(Next due May 2021) • Garage minor repairs and enhancements-ongoing • Held monthly operations staff meeting, reviewing priority activities a� • Implementing new Fleet annual billing format E • Implementing revised vehicle numbering system for County vehicles • In-house Ford warranty training and connectivity-ongoing • Initiated fund transfers to cover insufficient Fleet funds for various Departments • Key West Garage presently have lunfilled mechanic position • Lease purchase Enterprise commercial vehicles regular/hybrid/electric -pending • Take home vehicles for on-call mechanics-pending • Marathon garage assisting with HD equipment backlog brought on by unfilled positions and mechanic shortage • Monitoring garage work orders-actives, finished, deferred, closed • New brake resurfacing machines for all garages-pending • Planning for transition due to scheduled retirement of several long-term Fleet employees • Prepare and assign Fleet service trucks-pending 26 Packet Pg. 2965 P.1.ai • Processed accident repairs for Risk Management and various Departments • Processed daily and monthly parts and supply accounts payable invoices • Processed monthly repair invoices and outside billing for not in-program Departments • Processed monthly Safety and PMI due reports for various County Departments • Processed vehicle and equipment factory recall for various Departments • Provide strategic plan monthly safety reminders-eco driving instructions, etc.-pending • Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. • Providing garage staff with training for new Fleet document scan software • Purchase large truck tire changing machines for all garages-pending • Purchase of Fleet supply, delivery, and storage trailer-pending • Purchase truck mounted water tank for Key West Road Department-pending • Randomly reviewing mechanics accountability reports • Re-implementing garage weekly communications meetings • Removing non-active departments from Fleet data base E • Removing non-active equipment classes from Fleet data base • Reorganizing Fleet Staff duties, responsibilities, and direct reports U) • Replace old outdated garage shop trucks-pending 0 • Replacement of vehicle lifts at all garages-pending 0 • Replacing defective license tags for various Department vehicles • Replacing old worn out vehicle decals for various County Departments • Requested FY2021 Risk charges and explanation of same -pending t? • Research Florida law in relation to in-house vehicle lift inspection and repair 0 • Researching MSDS availability on web-pending • Reviewing Fleet Inventory for accuracy-pending • Reviewing mechanics daily work logs; separating coved 19 activities and documenting same c • Revise sq. footage maps for airport and cost allocation billing purpose Key West and Marathon Public Works yards-pending • Revising Evergreen Fleet job descriptions-ongoing • Revising Fleet Department organizational chart • Revisions to Fleet web page-ongoing E • Scheduled new bucket truck aerial devise training for Upper Keys operators - completed • Seeking GSA parts contract thru NAPA if available • Seeking updated hybrid vehicle training materials for Fleet Mechanics • Senior Project Administrator Additional Emergency Management ICS certifications- pending • Standardizing Fleet oil, tubes, and filters-ongoing • Standardizing Fleet parts and supply stock items-pending • Standardizing NAPA Brand automotive batteries-ongoing • Strategic plan issue-Purchasing and utilizing ECO (environmentally) friendly re-refined motor oils • Three garages combined opened and/or completed approximately (370)work orders 27 Packet Pg. 2966 P.1.ai • Three garages combined provided preventative maintenance and completed approximately (135)unit safety inspections • Three members of Fleet staff visited with and provided assistance at Marathon and Plantation Key garages • Transfer ownership of all vehicles to Fleet-pending • Transporting vehicles for various Departments-to and from repair contractors in and outside of County • Transporting vehicles from one area of County to another for various Departments • Two new Lead Mechanics progressively receiving on job training daily • Update County garage facilities-garage equipment, vehicle storage, secured storage barn, in-house paint body shop-pending • Update Snap-on tool diagnostic software for all garages-pending • Updated (accident repairs pending) spread sheet • Updated (recalls pending) spread sheet u • Updating Fleet Staff contact information E • Updating Risk Department; advising of added and deleted units for insurance purpose • Verified Fleet Department cell phone billing U) 2 • Verified Fleet's monthly AT@T mobility charges 0 • Verified toll by plate invoices for various Departments 0 • Verify mechanics ASE certifications-(Next due Oct. 2020) • Verify mechanics CDL driver license and endorsements-(Next due Oct. 2020) • Verifying present garage workloads-reorganizing and reassigning operations and admin duties. PROJECT MANAGEMENT Major Hurricane Repairs: Following is a partial list of the individual locations damaged by Hurricane Irma. Big Coppitt Fire Station: • Project is 75% complete c, • Substantial completion will be September 7, 2020 Big Pine Key Community Park: • Park Repairs — Submittals from contractor in process of review & approval_ • Residence—Detailed hard vs soft costs for repair or approval sent to FEMA in support of full replacement analysis. Blue Heron Park Community Center: • Construction contract on agenda for 911612020. Gato Building Repairs & Roof: • Notice to Proceed (NTP)was on August 21, 2020 • Mobilization and start of project will begin on September 1, 2020 28 Packet Pg. 2967 P.1.ai Harry Harris Park: • Conceptual design package submitted by engineer of record July 9, 2020. • Working with OMB to gain FEMA approval of plans. Key Largo Park: • Contract was awarded to Sea Tech of the Florida Keys, Inc. • Permits and original signed and sealed electrical plans were submitted to Clerk for execution. Key Largo Library: • Bids closed on August 20, 2020. Only one bid was received. • The sole bid package was missing several sections and was sent to legal to review for adjudication CD N Marathon Annex 63`'d Street: • 75% Plans received and being reviewed Marathon Tax Collector's Office: • Change Order approved r- • Pedro Falcon applied for permits. Veteran's Memorial Park: • Design and Permitting Task Order for ADA Pavilion & Tiki Huts on hold due to impact W of pandemic-approximately 75% complete. • Project expenditures for restroom RFP on hold due to COVID 19. Watson Field Park: • Building permit application submitted. Submittals from contractor being reviewed and 0 approved. West Martello: • Application for building permit from City of Key West has been submitted for the citadel repairs. E Capital/Grant Funded Proiects Big Pine Lower Keys Scenic Viewing Area/Swimming Hole—FDOT, CAP, TDC: • Contractor on hold pending resolution of permit comments from MC Building Department and Planning. • Additional Building Department comments provided during second review. • Design Team addressed comments; expected to submit revised plans 8/31/2020 for re- review. Cudjoe Fire Station - CAP: • Contractor continues to make good progress through August 27, correcting deficiencies,passing inspections on critical items of work, and improving relationship with subcontractors, County Fire Marshal's office and the Building Department. 29 Packet Pg. 2968 P.1.ai • Ongoing discussions to resolve several change orders involving credits owed to County, additional charges for changed or new work, and additional days of contract time. • Contractor has not provided a revised schedule for completion. East Martello Drainage & Parking Phase II - TDC: • Construction contract on agenda for 9/16/2020. East Martello Drainage & Parking Phase III - TDC: • Design Task Order on agenda for 9/16/2020 Emergency Operations and Public Safety Center—FDEM, HMGP,FDOT: • Approval of general layouts from all user groups. Draft Conceptual design and layout of space has been presented to stakeholders and users. Revisions based on user feedback are being made. • ADG contract amendment for Phase 11 design services is being presented for approval E Higgs Beach Bathrooms - TDC: • Permit applications submitted for FDEP, ACOE, SFWMD and NOAA review 0 Higgs Beach Sand Re-nourishment -TDC: • Review meetings with Florida Dept. of Environmental Protection (FDEP), Army Corps of Engineers (ACOE) and Florida Keys National Marine Sanctuary (FKNMS) held August 14th. All parties are in substantial agreement and final approval paperwork is being processed. • Bids for sand placement and construction opened August 11. After review of bids, 0 Charlie Toppino & Sons have the lowest responsible bid. A recommendation for award is being presented to the BOCC in September. • Amendment to TYLin contract for additional services required by permitting agencies is being submitted to the BOCC for approval in September. HMGP Generators —HMGP: • Staff have responded to all FDEM Information Requests for Information • The County anticipates receiving an award and agreement for the design phase of the project within 1-2 months. HMGP Wind Retrofit—HMGP: • All information has been provided to FDEM. • State has listed the project as a backup project awaiting potential funding. Jackson Square Chiller Building - CAP: • 100% Final drawings & specifications have been delivered. • Revising the CIP to update how long the project will last and finances required. • Ground lease Contract is being reviewed by FKAA. Jackson Square Communications Tower Move - CAP: • City lease is being reviewed. 30 Packet Pg. 2969 P.1.ai Key West Senior Nutrition Center Demo - CAP: • Permits in place for demolition. Start after 10-1-2020 • Coordinating site impacts during demo. • Water and sewer lines have been identified. Historic Jail Museum - TDC: • Roof Replacement is to commence Monday,8/31/20 and will complete in 60 days. • The bids for the environmental abatement and selective demolition RFP has been completed. The contract with DL Porter will be on the September BOCC agenda. • Staff is working on clearing out all remaining spaces in the Historic Jail. • Staff is coordinating with facilities and IT to address removing or relocating old conduit and wiring from the exterior of the Jail. Marathon Library - CAP: • 90% of all roofing is complete. N • Exterior stone the work has begun and is approximately 20% complete. • Grading for the parking lot has begun. • Final finish selections and paint colors has been verified. 2 Pigeon Key Honeymoon Cottage & Commissary Rebuilds —TDC, DHR: • RFP ready; on hold pending building permit comments and approval. 0 • HPC Application approved/completed 8/13/2020 • Architect is addressing electrical comments provided during building permit review. �t Pigeon Key Sprinkler System - TDC: • Contract approved during August BOCC Meeting. Contractor to supply bond. • Construction expected to begin October Plantation Key Government Center Program - CAP: 0 • Contracted Delivery Date is June 22, 2022. • Windows have arrived on site and are being staged for install �t • First Floor framing is complete at the Courthouse • Concrete has been poured at roof of detention center • Roof structure is being installed at Courthouse. E Public Defender Offices 316 Simonton Key West- CAP: • Architect has sent pre-construction schematic plans to PD Lockwood for approval • Architect has initiated civil design for the landscaping and parking lot. Rowell's Waterfront Park— TDC, FDOT, CAP: • FDOT LAP Design contract for Phase 1 in close-out process; pending FDOT Environmental Department final plans approval. • Request for Proposals for construction will proceed once FDOT approval of plans received. 31 Packet Pg. 2970 P.1.ai West Martello HVAC - TDC: • Plans are nearing completion. HARC has provide preliminary review and will support the building permit. cv cv 0 r- 0 c c 32 Packet Pg. 2971 P.1.ai September 2020 Page 1 0 YTD Actual Year-End Fiscal Year Oct-June Total Budget 2020 3,090,659 4,711,220 2019 4,073,673 4,981,287 4,696,147 $inc/dec (983,014) 15,073 %inc/dec -24.1% 0.3% YTD Actual Year-End Fiscal Year Oct-July Total Budget 2020 8,635,628 12,106,227 2019* 10,506,077 12,498,404 12,106,227 $inc/dec (1,870,449) 0 %inc/dec -17.8% 0.0% N *2019 St Shared-Loc Govt 112 Tax was split between Fund 001 and Fund 148 only YTD Actual Year-End Fiscal Year Oct-June Total Budget 2020 412,794 575,000 2019 409,266 565,999 575,000 ) $inc/dec 3,529 0 %inc/dec 0.9% 0.0% O YTD Actual Year-End Fiscal Year Oct-June Total Budget Ca 2020 1,373,369 2,037,000 2019 1,414,808 1,980,939 2,037,000 O $inc/dec (41,438) 0 W %inc/dec -2.93% 0.0% YTD Actual Year-End O Fiscal Year Oct-July Total Budget r 2020 890,760 1,150,000 2019 964,697 1,170,266 1,150,000 $inc/dec (73,938) 0 %inc/dec -7.66% 0.0% YTD Actual Year-End Fiscal Year Oct-June Total Budget 2020 1,838,258 2,925,000 2019 1,988,748 2,693,485 2,925,000 $inc/dec (1'50,490) 0 %inc/dec -7.6% 0.0% YTD Actual Year-End Fiscal Year Oct-July Total Budget 2020 16,049,003 23,000,000 2019 19,722,452 23,583,643 22,000,000 $inc/dec (3,673,449) 1,000,000 %inc/dec -18.6% 4.5% fin+ s"= V Office of Management and Budg Packet Pg. 2972 P.1.ai September 2020 Page 2 Y Y 9 e Last year's total collection rate for Monroe County was 97.1%. 2019 2020 October-June October-June Ad Valorem Collection %Collection %Collection Variance Total Ad Valorem Collection: 96.5% 96.7% 0.2% One cent tax split is 50%for Monroe County and 50%for Land Authority.Below is the Monroe County portion. % % YTD % 2017 2018 Change 2019 Change 2020 Prior Year Change CV October 267,788.28 213,972.89 -20.1% 267,308.81 24.9% 289,718.95 22,410.14 8.4% Q November 318,582.67 252,580.02 -20.7% 338,484.44 34.0% 361,146.78 22,662.34 6.7% December 409,399.53 330,269.30 -19.3% 446,468.12 35.2% 494,616.29 48,148.17 10.8% January 451,378.22 377,675.27 -16.3% 486,395.98 28.8% 549,995.86 63,599.88 13.1% E February 505,970.80 451,634.11 -10.7% 555,930.40 23.1% 630,405.84 74,475.44 13.4% March 583,611.14 528,775.51 -9.4% 673,618.77 27.4% 359,970.81 313,647,9 j -46.6% W April 479,271.22 400,173.13 -16.5% 506,116.44 26.5% 46,313.88 59,t3 i2,56! -90.8% ) May 375,293.33 325,037.76 -13.4% 398,951.99 22.7% 48,037.17 3 5 C;,91-4.82} -88.0% June 354,437.57 345,120.33 -2.6% 400,398.33 16.0% 310,453.89 89,944.44} -22.5% July 425,147.65 373,606.50 -12.1% 430,549.93 15.2% 0.0% O August 291,358.77 299,898.52 2.9% 303,245.90 1.1% 0.0% 0) September 102,733.41 196,716.46 91.5% 173,818.32 -11.6% 0.0% Total 4,564,972.59 4,095,459.80 4,981,287.43 3,090,659.47 (983 013,81) -24.1% %inc/dec prior yr -0.3% -10.3% 21.6% O Fund 001-Tourist Impact Tax 800,000.00 700,000.00 - 600,000.00 500,000.00 ........ 76w .... 400,000.00 ��' 2018 300,00000 200,000 00 ���I � _ O t'- 1'2019 o , 100,000.00 I�1}}c:� ' - �4,c��� ,, ..... ���} O ......... ,n 2020 f O`'ORz ,¢ez ....`e e elk Jai e'OtJa� ��tG c 0 Oe F U �' ll'R '} VIVY Office of Management and Bud packet Pg. 2973 P.1.ai September 2020 Page 3 Y Fund 001+148+147-St Shared-Loc Govt 1/2 Tax Current FY20 allocation is split 79%to the General Fund 001,4%to Uninc Svc Dist Parks&Rec Fund 147,&17%to the Plan,Build,Zoning Fund 148. % % YTD +/- % 2017 2018 Change 2019 Change 2020 Prior Year Change October 699,042.24 456,729.44 -34.7% 723,841.23 58.5% 672,089.77 1,7 1-A60 -7.1% November 834,340.60 808,988.58 -3.0% 911,971.28 12.7% 854,401.86 57, 69.42} -6.3% December 833,866.69 836,769.47 0.3% 961,349.25 14.9% 960,368.60 980,65! -0.1% January 1,030,124.91 1,005,666.51 -2.4% 1,081,154.98 7.5% 1,187,860.69 106,705.71 9.9% February 1,008,684.13 964,514.11 -4.4% 1,087,973.08 12.8% 1,183,822.34 95,849.26 8.8% March 1,051,330.83 1,048,880.75 -0.2% 1,116,403.27 6.4% 1,204,939.68 88,536.41 7.9% April 1,239,182.16 1,205,796.38 -2.7% 1,362,799.34 13.0% 794,765.36 68,023.98 -41.7% May 1,093,188.95 1,028,414.60 -5.9% 1,170,912.61 13.9% 413,643.02 757,269.69} -64.7% June 955,578.90 896,682.10 -6.2% 1,053,066.48 17.4% 505,597.62 47,46.3.86.t -52.0% July 882,265.57 971,761.75 10.1% 1,036,605.08 6.7% 858,138.73 0-78,466.3 } -17.2% August 1,015,427.48 980,361.87 -3.5% 1,060,250.10 8.1% 0.0% CV September 795,342.01 839,101.89 5.5% 932,077.26 11.1% CV 2- Total 001+148+147* 11,438,374.47 11,043,667.45 12,498,403.96 8,635,627.67 (1,870 448.93) -17.8% 0) %inc/dec prioryr 3.1% -3.5% 13.2% E FY20 State Estimate-100% 12,880,6350. *Fund 147 added in 2020 Fund 001-79% 10,175,702 0) Fund 147-4% 515,225 L, Fund 148-17% 2,189,708 0 '- Y 2019 Federal,State,and County Tax Rates on Motor Fueland Diesal Fuel in Florida's Counties �w�r.�a r u av ee.a< u �€o,nt�d,npo�.a �aye•ray R ee ta�.�. a.ca a F.M State a CmLmcal b ion usu Marta«Rued T re®erzl State a bau. 1ls ,L Iwn TV 1 cent on every net gallon of motor and diesel fuel sold. 0 % % YTD +/- % 2017 2018 Change 2019 Change 2020 Prior Year Change October 58,472.46 42,347.31 -27.6% 38,484.26 -9.1% 39,365.98 881.72 2.3% _ November 45,260.41 32,415.55 -28.4% 31,286.49 -3.5% 48,573.52 17,287.03 55.3% ¢ December 39,836.60 34,440.77 -13.5% 54,275.27 57.6% 79,596.24 25,320.97 46.7% January 34,709.31 44,949.57 29.5% 43,993.58 -2.1% 41,044.17 2,949,41} -6.7% February 43,298.20 39,897.99 -7.9% 41,412.21 3.8% 46,313.17 4,900.96 11.8% r March 42,529.78 42,164.03 -0.9% 44,747.44 6.1% 46,654.31 1,906.87 4.3% April 42,535.95 49,710.50 16.9% 54,107.26 8.8% 27,799.26 26,308,W! -48.6% May 57,660.69 47,543.84 -17.5% 49,379.51 3.9% 38,187.29 1,192,22} -22.7% June 43,068.19 42,553.07 -1.2% 51,579.63 21.2% 45,260.48 ,31-9,15! -12.3% C July 54,927.69 49,080.08 -10.6% 52,686.49 7.3% 0.0% August 48,236.30 61,746.78 28.0% 51,784.85 -16.1% 0.0% September 54,283.60 48,439.41 10.8% 52,262.35 7.9% 0.0% Total 564,819.18 535,288.90 565,999.34 412,794.42 3,528.77 0.9% %inc/dec prioryr 0.3% -5.2% 5.7% I%R '} Office of Management and Bud fPacket Pg. 2974 P.1.ai September 2020 Page 4 SIEMENS 6 cents of the 1 to 6 cents fuel tax imposed on motor and diesel fuels&3 cents of the 1 to 5 cents fuel tax imposed on motor fuel only. % % YTD +/- % 2017 2018 Change 2019 Change 2020 Prior Year Change October 217,043.75 143,393.08 -33.9% 125,150.65 -12.7% 128,784.81 3,634.16 2.9% November 158,047.83 96,996.95 -38.6% 91,653.34 -5.5% 171,959.71 80,306.37 87.6% December 133,980.78 106,528.26 -20.5% 197,669.52 85.6% 263,141.84 65,472.32 33.1% January 108,225.73 155,424.67 43.6% 152,009.76 -2.2% 133,268.89 1-S,74c;.87} -12.3% February 146,348.24 133,135.09 -9.0% 140,367.66 5.4% 158,278.29 17,910.63 12.8% March 145,374.07 141,229.10 -2.9% 153,595.12 8.8% 160,405.47 6,810.35 4.4% April 143,559.82 175,990.89 22.6% 194,757.29 10.7% 89,994.01 -10M,7 3.28 -53.8% May 212,055.65 166,365.00 -21.5% 174,377.38 4.8% 111,288.78 3,088,6O! -36.2% June 146,755.71 142,390.41 -3.0% 185,226.91 30.1% 156,247.43 223,979.48! -15.6% July 200,024.38 173,915.92 -13.1% 190,569.60 9.6% 0.0% August 170,232.69 234,394.14 37.7% 186,643.27 -20.4% 0.0% September 198,324.08 171,051.70 -13.8% 188,918.97 10.4% 0.0% CV Total 1,979,972.73 1,840,815.21 1,980,939.47 1,373,369.23 (41,438.40) -2.93% CV %inc/dec prioryr 0.4% -7.0% 7.6% 0) 1 cent on every net gallon of motor fuel sold. % % YTD % 2017 2018 Change 2019 Change 2020 Prior Year Change 0. October 101,614.00 89,672.48 -11.8% 95,009.56 6.0% 92,986.46 2,c;2 1 1-c;; -2.1% 0) November 87,982.03 97,369.59 10.7% 103,797.97 6.6% 103,268.59 529 38 -0.5% December 95,355.37 94,293.30 -1.1% 93,564.01 -0.8% 5,429.80 88,134.21-} -94.2% January 93,864.98 96,566.65 2.9% 85,126.12 -11.8% 178,652.89 93,526.77 109.9% February 96,413.17 94,358.66 -2.1% 95,221.74 0.9% 104,875.99 9,654.25 10.1% March 95,535.86 91,409.71 -4.3% 91,159.00 -0.3% 98,226.13 7,067.13 7.8% O April 90,233.50 106,083.03 17.6% 104,620.08 -1.4% 91,877.51 0-2,742.5,:t -12.2% May 105,675.65 97,824.87 -7.4% 99,016.83 1.2% 55,634.38 43,382,45} -43.8% June 96,137.26 92,471.32 -3.8% 97,867.55 5.8% 72,329.66 i%25,53T89! -26.1% July 96,747.66 99,465.23 2.8% 99,314.63 -0.2% 87,478.54 L1,836,09! -11.9% August 95,962.28 95,393.97 -0.6% 101,139.53 6.0% 0.0% O September 92,028.35 102,983.39 11.9% 104,428.76 1.4% 0.0% r Total 1,147,550.11 1,157,892.20 1,170,265.78 890,759.95 (73,937.84) -7.6% %inc/dec prioryr 2.4% 0.9% 1.1% U Office of Management and Bud Packet Pg. 2975 P.1.ai September 2020 Page 5 2 cents on every net gallon of motor fuel sold. % % YTD % 2017 2018 Change 2019 Change 2020 Prior Year Change October 201,504.06 230,445.27 14.4% 236,390.79 2.6% 182,626.71 53,764,f;3j -22.7% November 233,967.92 220,890.16 -5.6% 202,958.07 -8.1% 231,009.57 28,051.50 13.8% December 191,053.11 190,791.29 -0.1% 224,698.33 17.8% 227,795.73 3,097.40 1.4% January 218,396.94 221,361.41 1.4% 230,431.77 4.1% 214,379.32 t,ii52,45! -7.0% February 236,734.65 236,668.25 0.0% 196,331.28 -17.0% 225,757.64 29,426.36 15.0% March 187,879.39 187,402.13 -0.3% 209,045.18 11.5% 249,096.73 40,051.55 19.2% April 235,048.17 240,512.97 2.3% 233,760.55 -2.8% 209,991.20 23,769.35! -10.2% May 221,493.02 224,094.27 1.2% 226,726.18 1.2% 124,689.96 i,11f;2,i;36.22} -45.0% June 222,536.58 200,980.44 -9.7% 228,406.24 13.6% 172,911.07 55,495.17j -24.3% July 234,802.17 259,285.94 10.4% 221,373.80 -14.6% 0.0% August 193,975.81 192,940.78 -0.5% 222,990.70 15.6% 0.0% September 217,504.34 221,011.24 1.6% 260,372.02 17.8% Total 2,594,896.16 2,626,384.15 2,693,484.91 1,838,257.93 (1 0f 490,46) -7.6% Q CV 2- %inc/dec prioryr 2.7% 1.2% 2.6% s&. L- C7 % % YTD % 2017 2018 Change 2019 Change 2020 Prior Year Change October 1,532,789.64 772,618.19 -49.6% 1,281,785.62 65.9% 1,204,253.88 77,531.74} -6.0% 0) November 1,233,289.39 1,432,345.70 16.1% 1,626,938.48 13.6% 1,522,348.95 -10M,589.33} -6.4% December 1,491,046.98 1,474,188.61 -1.1% 1,611,060.13 9.3% 1,739,270.09 128,209.96 8.0% January 1,497,505.89 2,000,568.29 33.6% 2,212,017.23 10.6% 2,365,603.32 153,586.09 6.9% February 2,046,234.68 1,731,177.28 -15.4% 1,992,553.52 15.1% 2,190,106.83 197,553.31 9.9% March 1,825,694.64 1,905,394.86 4.4% 2,146,758.69 12.7% 2,212,710.82 65,952.13 3.1% 0 April 1,923,140.14 2,432,136.33 26.5% 2,722,405.94 11.9% 1,701,388.30 1,i;21,i;17.64j -37.5% 0 May 2,468,135.42 1,871,390.44 -24.2% 2,104,262.85 12.4% 686,095.70 1,41-S,1-6 -67.4% June 1,972,652.12 1,599,950.82 -18.9% 1,909,549.64 19.4% 826,533.26 1,f)83,f 6,38! -56.7% July 1,726,607.09 1,992,764.20 15.4% 2,115,119.53 6.1% 1,600,691.45 14,4228,0 -24.3% August 1,915,181.08 1,848,603.69 -3.5% 1,947,982.32 5.4% 0.0% September 1,878,652.29 1,744,184.51 -7.2% 1,913,209.10 9.7% Total 21,510,929.36 20,805,322.92 23,583,643.05 16,049,002.60 (3,973 449,03) -18.6% r %inc/dec prioryr 3.3% -3.3% 13.4% C Office of Management and Bud fPacket Pg. 2976 P.1.ai September 2020 Page 6 • - o o • o FY2711evenue&Expenditure Comparison(October-July)of Select Funds Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount Selected Funds General Fund 66,018,669 37,858,777 57.3% 66,018,669 46,057,851 69.8% (8,199,075) Fine&Forfeiture 70,239,646 58,805,233 83.7% 70,239,646 58,722,905 83.6% 82,328 Road&Bridge 15,468,669 4,856,819 31.4% 15,468,669 6,564,850 42.4% (1,708,031) Fire&Amb.Dist 1 15,881,644 13,529,262 85.2% 15,881,644 10,443,357 65.8% 3,085,905 Unincorp.Parks&Rec. 3,465,278 2,719,270 78.5% 3,465,278 1,823,074 52.6% 896,196 Plan,Build&Zone 12,420,636 6,246,130 50.3% 12,420,636 6,473,186 52.1% (227,056) Municipal Policing 10,102,644 8,146,402 80.6% 10,102,644 8,462,329 83.8% (315,928) Building Fund 7,003,908 4,632,596 66.1% 7,003,908 4,395,699 62.8% 236,897 Infrastructure Surtax 40,700,250 21,859,331 53.7% 40,700,250 12,858,140 31.6% 9,001,191 TOTAL 241,301,344 158,653,819 65.7% 241,301,344 155,801,392 64.6% 2,852,428 FY20 Revenue&Expenditure Comparison(October-July)of Select Funds 2 0 Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount TDC Funds District Two Penny 8,904,169 4,146,912 46.6% 8,904,169 3,895,169 43.7% 251,743 Admin&Promo Two Cent 15,484,477 8,544,208 55.2% 15,484,477 2,083,323 13.5% 6,460,886 District 1 Third Cent 18,507,007 6,736,024 36.4% 18,507,007 6,840,820 37.0% (104,796) District 2 Third Cent 1,903,093 910,235 47.8% 1,903,093 877,321 46.1% 32,914 0 District 3 Third Cent 5,258,422 2,133,314 40.6% 5,258,422 2,108,404 40.1% 24,910 District 4 Third Cent 2,287,447 1,282,318 56.1% 2,287,447 890,659 38.9% 391,660 District 5 Third Cent 4,129,436 1,886,042 45.7% 4,129,436 1,579,891 38.3% 306,151 TOTAL 56,474,051 25,639,052 45.4% 56,474,051 18,275,586 32.4% 7,363,466 r FY20 Revenue Expenditure Comparison(October-July)of Select Funds Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount Internal Funds Worker's Compensation 5,830,733 2,013,145 34.5% 5,830,733 2,070,509 35.5% (57,364) Group Insurance 32,106,870 13,977,981 43.5% 32,106,870 14,559,550 45.3% (581,570) Risk Management 8,129,839 2,420,624 29.8% 8,129,839 3,858,737 47.5% (1,438,113) Fleet Management 4,764,014 3,599,009 75.5% 4,764,014 2,490,419 52.3% 1,108,590 TOTAL 50,831,456 22,010,759 43.3% 50,831,456 22,979,215 45.2% (968,456) N'. me E _ 9 Office of Management and Budge packet Pg. 2977