Item P3 } P.3
`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers,District 3
�1 `ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys ��` �)-.���`� � Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
September 16, 2020
Agenda Item Number: P.3
Agenda Item Summary #7260
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774
N/A
AGENDA ITEM WORDING: Approval and acceptance of a no cost time extension Amendment
No. 1 to Grant Agreement No. X7-01D00020-0 from the United States Environmental Protection
Agency "EPA" for three canal planning projects to address water quality issues, canal management
and sargassum management within canals in the Keys, extending the time from October 30, 2020 to
December 31, 2020.
ITEM BACKGROUND: This amendment no. 1 to EPA Grant X7-01DO020 is to authorize a time
extension of the budget and project period end date from 10/30/20 to 12/31/2020 to provide
additional time to achieve the goals in the work plan. Note signatures are not required on the
document.
This grant is being utilized to continue the initiative in improving the water quality in the Florida
Keys. The grant work includes the following three Tasks:
1) Seaweed Barrier Technology Evaluation where we will review the available potential
technologies, including those implemented in industries such as aquaculture, and select the most
appropriate technology(ies) to augment or supplant the current standard design that will achieve the
greatest improvement in energy efficiency and system reliability and/or offer similar protection against
surface weed invasion but at a lower cost for the operations and maintenance;
2) Canal WorTlan Bridging Documents development that connect the goals and objectives of the
State's Department of Economic Opportunity Canal Work Plan with the technical directives presented in
the Monroe County Canal Restoration Guidance Document; and
(3) Develop Sargassum Control Master Plan-Phase I which will create a framework for managing,
removing, and disposing of the sargassum loading throughout the Florida Keys.
PREVIOUS RELEVANT BOCC ACTION:
11/20/2019: Approval and acceptance of a$149,995.00 revenue-based Grant Agreement No. X7-
01D00020-0 from the United States Environmental Protection Agency "EPA" for three canal
planning projects to address water quality issues, canal management and sargassum management
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within canals in the Keys retroactive to November 04, 2019 with no local match required; and to
ratify the Certificate Regarding Lobbying by Monroe County.
CONTRACT/AGREEMENT CHANGES:
Time Extension to December 31, 2020
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
EPA Grant D00020 - Amendment 01D00020-1
X7-01D00020-0 Monroe County
FINANCIAL IMPACT:
Effective Date: Upon approval of the amendment Expiration Date: December 31, 2020
Total Dollar Value of Amendment No. 1 $0 Original Grant: $149,995.00
Total Cost to County: None Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A CPI: N/A
Indirect Costs: NA
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: N/A If yes, amount: N/A
Grant: Yes
County Match: None
Insurance Required: No
Additional Details:
None
REVIEWED BY:
Rhonda Haag Completed 08/25/2020 4:27 PM
Pedro Mercado Completed 08/26/2020 12:04 PM
Purchasing Completed 08/26/2020 12:12 PM
Budget and Finance Completed 08/27/2020 4:04 PM
Maria Slavik Completed 08/27/2020 6:15 PM
Liz Yongue Completed 08/28/2020 9:13 AM
Board of County Commissioners Pending 09/16/2020 9:00 AM
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X7-01 D00020-1 Page 1
GRANT NUMBER(FAIN): 01 D00020
`V,D SrU.S. ENVIRONMENTAL MODIFICATION NUMBER: 1 DATE OF AWARD
PROGRAM CODE: X7 08/03/2020
i PROTECTION AGENCY TYPE OF ACTION MAILING DATE
{, No Cost Amendment 08/03/2020
Assistance Amendment PAYMENT METHOD: ACH#
ASAP 40959
RECIPIENT TYPE: Send Payment Request to:
County Research Triangle Park Finance Center
RECIPIENT: PAYEE:
Monroe County Monroe County
5100 College Road 5100 College Road
Key West, FL 33040 Key West, FL 33040
EIN: 59-6000749 CD
PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST
Rhonda Haag Jennifer Shadle Latoria Davis r
5100 College Road 61 Forsyth Street Grants and Audit Management Section
Key West, FL 33040 Atlanta,GA 30303-8960 E-Mail: davis.latoria@epa.gov r"
E-Mail: haag-rhonda@monroecounty-fl.gov E-Mail: shadle.jennifer@epa.gov Phone:404-562-9782
Phone: 305 453-8774 Phone:404-562-9436
PROJECT TITLE AND EXPLANATION OF CHANGES
Monroe County Canal Restoration
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This action approves a time extension of the budget and project period end date from 10/30/20 to 12/31/2020 to provide Monroe County, FL additional time t( UJ
achieve the goals in their work plan.
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BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST
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09/30/2019 - 12/31/2020 09/30/2019 - 12/31/2020 $149,995.00 $149,995.00
NOTICE OF AWARD
Based on your Application dated 07/15/2019 including all modifications and amendments,the United States acting by and through the US Environmental
Protection Agency(EPA)hereby awards$0. EPA agrees to cost-share 100.00%of all approved budget period costs incurred,up to and not exceeding total
federal funding of$149,995. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by
either: 1)drawing down funds within 21 days after the EPA award or amendment mailing date;or 2)not filing a notice of disagreement with the award terms<
conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award,th
authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment
mailing date. In case of disagreement,and until the disagreement is resolved,the recipient should not draw down on the funds provided by this '
award/amendment,and any costs incurred by the recipient are at its own risk.This agreement is subject to applicable EPA regulatory and statutory provision
all terms and conditions of this agreement and any attachments. CD
ISSUING OFFICE(GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE
ORGANIZATION/ADDRESS ORGANIZATION/ADDRESS
U.S. EPA, Region 4
61 Forsyth Street Water Division
Atlanta,GA 30303-8960 61 Forsyth Street
Atlanta,GA 30303-8960 CIL
THE UNITED STATES OF AMERICA BY THE U.S.ENVIRONMENTAL PROTECTION AGENCY
Digital signature applied by EPA Award Official Latoria Davis -Grants Specialist DATE
08/03/2020
- FORM
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REDOO J.
ASSISTA l.1
Date 8/20/20
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EPA Funding Information X7-01 D00020-1 Page
FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL
EPA Amount This Action $ 149,995 $0 $ 149,995
EPA In-Kind Amount $0 $ $ 0
Unexpended Prior Year Balance $0 $ $0
Other Federal Funds $0 $ $0
Recipient Contribution $0 $ $0
State Contribution $0 $ $0
Local Contribution $0 $ $0 r
Other Contribution $0 $ $0 N
Allowable Project Cost $ 149,995 $0 $ 149,995
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Assistance Program(CFDA) Statutory Authority Regulatory Authority
66.436-Surveys Clean Water Act: Sec. 104(b)(3) 2 CFR 200
Studies 2 CFR 1500 and 40 CFR 33
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Investigations
Demonstrations
and Training Grants and Cooperative Agreements-
Section 104(b)(3)of the Clean Water Act N
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Fiscal
Site Name Req No FY Approp. Budget PRC Object Site/Project Cost Obligation/ 0)
Code Organization Class Organization Deobligation
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X7-01 D00020-1 Page 3
Budget Summary Page
Table A-Object Class Category Total Approved Allowable
(Non-construction) Budget Period Cost
1.Personnel $0
2.Fringe Benefits $0
3.Travel $0
4. Equipment $0
5.Supplies $0
6.Contractual $149,995
7.Construction $0
8.Other $0
9.Total Direct Charges $149,995
10.Indirect Costs: 0.00% Base N/A $0
11.Total(Share: Recipient 0.00% Federal 100.00%.) $149,995 CD
12.Total Approved Assistance Amount $149,995
13.Program Income $0 r
14.Total EPA Amount Awarded This Action $0
15.Total EPA Amount Awarded To Date $149,995
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X7-01 D00020-1 Page 4
Administrative Conditions
The Following Administrative Conditions Have Been Revised:
General Terms and Conditions
The recipient agrees to comply with the current EPA general terms and conditions available at:
hops://www.epa.Gov/grants/epa-general-terms-and-conditions-effective-october-1-2019-or-later
These terms and conditions are in addition to the assurances and certifications made as a part of
the award and the terms, conditions, or restrictions cited throughout the award.
The EPA repository for the general terms and conditions by year can be found at:
hops://www.ei)a.!,2�ov/rants/rant-terms-and-conditions.
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GRANT-SPECIFIC ADMINISTRATIVE CONDITIONS
A. Correspondence Condition CL
The terms and conditions of this agreement require the submittal of reports, specific requests
for approval, or notifications to EPA. Unless otherwise noted, all such correspondence
should be sent to the following email addresses:
Federal Financial Reports (SF-425): Ut ,f Er r15(j Q Erg:.::
MBE/WBE reports (EPA Form 5700-52A): E
PEr rants hh ;� �arEr vi Erg;,;; and optional davis.latoria@epa.gov
All other forms/certifications/assurances, Indirect Cost Rate Agreements,
Requests for Extensions of the Budget and Project Period, Amendment Requests,
Requests for other Prior Approvals, updates to recipient information (including
email addresses, changes in contact information or changes in authorized
representatives) and other notifications: 2
C7
Latoria Davis-Reed/Grants Management Specialist
davis.latoria@epa.gov
404-562-9782 a
Jennifer Shadle/Project Officer
shadle.jennifer@epa.gov
404-562-9436
Quality Assurance documents, workplan revisions, equipment lists,programmatic
reports and deliverables:
Jennifer Shadle/Project Officer
shadle.jennifer@epa.gov
404-562-9436
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B. Disadvantaged Business Enterprise (DBEs)
GENERAL COMPLIANCE, 40 CFR, Part 33
The recipient agrees to comply with the requirements of EPA's Disadvantaged Business
Enterprise (DBE)Program for procurement activities under assistance agreements, contained
in 40 CFR, Part 33 except as described below based upon the associated class deviation.
EPA MBE/WBE CERTIFICATION, 40 CFR, Part 33, Subpart B
A class exception to the following provisions of Subpart B of 40 CFR Part 33 has been
issued suspending the EPA MBE/WBE certification program: §33.204(a)(3)providing that
an entity may apply to EPA MBE or WBE certification after unsuccessfully attempting to
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obtain certification as otherwise described in §33.204; and §33.205 through and including
§33.211. The class exception was authorized pursuant to the authority in 2 CFR 1500.3(b). t2
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SIX GOOD FAITH EFFORTS, 40 CFR, Part 33, Subpart C CL
Pursuant to 40 CFR, Section 33.301, the recipient agrees to make the following good faith
efforts whenever procuring construction, equipment, services and supplies under an EPA
financial assistance agreement, and to require that sub-recipients, loan recipients, and prime
contractors also comply. Records documenting compliance with the six good faith efforts
shall be retained:
(a) Ensure DBEs are made aware of contracting opportunities to the fullest extent
practicable through outreach and recruitment activities. For Indian Tribal, State and
Local and Government recipients, this will include placing DBEs on solicitation lists et
and soliciting them whenever they are potential sources.
(b) Make information on forthcoming opportunities available to DBEs and arrange
time frames for contracts and establish delivery schedules, where the requirements
permit, in a way that encourages and facilitates participation by DBEs in the
competitive process. This includes, whenever possible,posting solicitations for bids
or proposals for a minimum of 30 calendar days before the bid or proposal closing
date.
(c) Consider in the contracting process whether firms competing for large contracts
could subcontract with DBEs. For Indian Tribal, State and local Government
recipients, this will include dividing total requirements when economically feasible
into smaller tasks or quantities to permit maximum participation by DBEs in the
competitive process.
(d) Encourage contracting with a consortium of DBEs when a contract is too large for
one of these firms to handle individually.
(e)Use the services and assistance of the SBA and the Minority Business
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Development Agency of the Department of Commerce.
(f) If the prime contractor awards subcontracts, require the prime contractor to take
the steps in paragraphs (a) through (e) of this section.
CONTRACT ADMINISTRATION PROVISIONS, 40 CFR, Section 33.302
The recipient agrees to comply with the contract administration provisions of 40 CFR,
Section 33.302 (a)-(d) and(i).
BIDDERS LIST, 40 CFR, Section 33.501(b) and (c)
Recipients of a Continuing Environmental Program Grant or other annual reporting grant
agree to create and maintain a bidders list. Recipients of an EPA financial assistance
agreement to capitalize a revolving loan fund also agree to require entities receiving x
identified loans to create and maintain a bidders list if the recipient of the loan is subject to,
or chooses to follow, competitive bidding requirements. Please see 40 CFR, Section 33.501 t2
(b) and (c) for specific requirements and exemptions. <
c.
FAIR SHARE OBJECTIVES, 40 CFR, Part 33, Subpart D
A class exception to the entire Subpart D of 40 CFR Part 33 has been authorized pursuant to
the authority in 2 CFR 1500.3(b). Notwithstanding Subpart D of 40 CFR Part 33, recipients
are not required to negotiate or apply fair share objectives in procurements under assistance
agreements.
MBE/WBE REPORTING- SPECIFIC CHANGES PURSUANT TO CLASS
DEVIATION, 40 CFR, Part 33, Subpart E
When required, the recipient agrees to complete and submit a"MBE/WBE Utilization Under
Federal Grants and Cooperative Agreements"report (EPA Form 5700-52A) on an annual
basis. The current EPA Form 5700-52A can be found at the EPA Grantee Forms Page at
lit
Reporting is required for assistance agreements where funds are budgeted for procuring
construction, equipment, services and supplies (including funds budgeted for direct
procurement by the recipient or procurement under subawards or loans in the "Other"
category)with a cumulative total that exceed the threshold amount of$250,000, including
amendments and/or modifications. When reporting is required, all procurement actions are E
reportable, not just that portion which exceeds $250,000.
MBE/WBE reports should be sent to:
To: I,:�e)a!raantsti�be v ber° �or°tin,re; )a.gov
cc: davis.latoria@epa.gov
Annual reports are due by October 30th of each year. Final reports are due by October 30th
or 90 days after the end of the project period, whichever comes first. This provision
represents an approved deviation from the MBE/WBE reporting requirements as described in
40 CFR, Part 33, Section 33.502.
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Programmatic Conditions
All Programmatic Conditions Remain the Same.
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X7-01 D00020-0 Page 1
GRANT NUMBER(FAIN): 01 D00020
`V,D SrU.S. ENVIRONMENTAL MODIFICATION NUMBER: 0 DATE OF AWARD
PROGRAM CODE: X7 11/04/2019
PROTECTION AGENCY TYPE OF ACTION MAILING DATE
{, New 11/11/2019
,��. Cooperative Agreement PAYMENT METHOD: ACH#
ASAP 40959
RECIPIENT TYPE: Send Payment Request to:
County Las Vegas Finance Center
RECIPIENT: PAYEE:
Monroe County Monroe County
5100 College Road 5100 College Road
Key West, FL 33040 Key West, FL 33040
EIN: 59-6000749
PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST
Rhonda Haag Jennifer Shadle Kenny Richardson
5100 College Road 61 Forsyth Street Grants and Audit Management Section
Key West, FL 33040 Atlanta,GA 30303-8960 E-Mail: richardson.kenny@epa.gov CD
E-Mail: haag-rhonda@monroecounty-fl.gov E-Mail: shadle.jennifer@epa.gov Phone:404-562-9021
Phone:305 453-8774 Phone:404-562-9436 r
PROJECT TITLE AND DESCRIPTION
Monroe County Canal Restoration
This action approves an award in the amount of$145,995 to Monroe County, Florida to address water quality issues,canal management,and sargassum
removal within the Monroe County canals in South Florida.
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BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST
09/30/2019 - 10/30/2020 09/30/2019 - 10/30/2020 $149,995.00 $149,995.00
NOTICE OF AWARD
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Based on your Application dated 07/15/2019 including all modifications and amendments,the United States acting by and through the US Environmental
Protection Agency(EPA)hereby awards$149,995. EPA agrees to cost-share 100.00%of all approved budget period costs incurred, up to and not exceedin(
total federal funding of$149,995. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this awarc
either: 1)drawing down funds within 21 days after the EPA award or amendment mailing date;or 2)not filing a notice of disagreement with the award terms� O
conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award,th
authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment ,
mailing date. In case of disagreement,and until the disagreement is resolved,the recipient should not draw down on the funds provided by this CD
award/amendment,and any costs incurred by the recipient are at its own risk.This agreement is subject to applicable EPA regulatory and statutory provision CD
all terms and conditions of this agreement and any attachments.
ISSUING OFFICE(GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE r
ORGANIZATION/ADDRESS ORGANIZATION/ADDRESS ,
U.S. EPA, Region 4
61 Forsyth Street Water Division
Atlanta,GA 30303-8960 61 Forsyth Street
Atlanta,GA 30303-8960
THE UNITED STATES OF AMERICA BY THE U.S.ENVIRONMENTAL PROTECTION AGENCY
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Digital signature applied by EPA Award Official Keva R. Lloyd -Grants Management Officer DATE
11/04/2019
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EPA Funding Information X7-01 D00020-0 Page
FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL
EPA Amount This Action $ $149,995 $149,995
EPA In-Kind Amount $ $ $ 0
Unexpended Prior Year Balance $ $ $0
Other Federal Funds $ $ $0
Recipient Contribution $ $ $0
State Contribution $ $ $0
Local Contribution $ $ $0
Other Contribution $ $ $0
Allowable Project Cost $0 $149,995 $149,995 7
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Assistance Program(CFDA) Statutory Authority Regulatory Authority
66.436-Surveys Clean Water Act: Sec. 104(b)(3) 2 CFR 200
Studies 2 CFR 1500 and 40 CFR 33
Investigations
Demonstrations
and Training Grants and Cooperative Agreements-
Section 104(b)(3)of the Clean Water Act CIL
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Fiscal
Site Name Req No FY Approp. Budget PRC Object Site/Project Cost Obligation/ O
Code Organization Class Organization Deobligation
2004TC0001 1920 B 04TOORR OOO131<2 4183 149,99`.
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149,99`.
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X7-01 D00020-0 Page 3
Budget Summary Page
Table A-Object Class Category Total Approved Allowable
(Non-construction) Budget Period Cost
1.Personnel $0
2.Fringe Benefits $0
3.Travel $0
4.Equipment $0
5.Supplies $0
6.Contractual $149,995
7.Construction $0
8.Other $0
9.Total Direct Charges $149,995
10.Indirect Costs: % Base $0
11.Total(Share: Recipient 0.00% Federal 100.00%.) $149,995
12.Total Approved Assistance Amount $149,995 e
13.Program Income $0 N
14.Total EPA Amount Awarded This Action $149,995 CD
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16.Total EPA Amount Awarded To Date $149,995
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X7-01 D00020-0 Page 4
Administrative Conditions
General Terms and Conditions
The recipient agrees to comply with the current EPA general terms and conditions available at:
https:// .epa. ov/ rants/epa-general-ter s-and-conditions-effective-october-1-2019-or-later
These terms and conditions are in addition to the assurances and certifications made as a part of the award
and the terms,conditions, or restrictions cited throughout the award.
The EPA repository for the general terms and conditions by year can be found at:
https:// .epa. ov/ rants/rant-terms-and-conditions.
GRANT-SPECIFIC ADMINISTRATIVE CONDITIONS C44
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A. Correspondence Condition
The terms and conditions of this agreement require the submittal of reports, specific requests for approval, 9
or notifications to EPA. Unless otherwise noted, all such correspondence should be sent to the following
email addresses:
Federal Financial Reports (SF-425): 1 1H,-fir
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MBE/WBE reports (EPA Form 5700-52A): r�atza �aer :sa .�. CL
nchardson.kennyAepa.gov(optional)
All other forms/certifications/assurances, Indirect Cost Rate Agreements, Requests for
Extensions of the Budget and Project Period,Amendment Requests, Requests for other
Prior Approvals,updates to recipient information (including email addresses, changes in
contact in or changes in authorized representatives) and other notifications:
Kenny Richardson/Grants Management Specialist '
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nchardson.kennyAa epa.gov CDCD
404-562-9021
Jennifer Shadle/Project Officer r�
shadle.jenniferAaepa.gov ..
404-562-9436
Payment requests (if applicable):
Jennifer Shadle/Project Officer
shadle.jennifei- epa.gov
404-562-9436
Quality Assurance documents,workplan revisions, equipment lists,programmatic reports
and deliverables:
Jennifer Shadle/Project Officer
shadle.jennifei- epa.gov
404-562-9436
B. Extension of Project/Budget Period Expiration Date
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EPA has not exercised the waiver option to allow automatic one-time extensions for non-research grants
under 2 CFR 200.308 (d)(2). Therefore,if a no-cost time extension is necessary to extend the period of
availability of funds the recipient must submit a written request to the EPA prior to the budget/project
period expiration dates. The written request must include: a justification describing the need for
additional time, an estimated date of completion, and a revised schedule for project completion including
updated milestone target dates for the approved workplan activities. In addition, if there are overdue
reports required by the general, administrative, and/or programmatic terms and conditions of this
assistance agreement,the recipient must ensure that they are submitted along with or prior to submitting
the no-cost time extension request.
C. Disadvantaged Business Enterprise (DBEs)
UTILIZATION OF SMALL,MINORITY AND WOMEN'S BUSINESS ENTERPRISES
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GENERAL COMPLIANCE,40 CFR,Part 33
The recipient agrees to comply with the requirements of EPA's Disadvantaged Business Enterprise (DBE)
Program for procurement activities under assistance agreements, contained in 40 CFR, Part 33 except as
described below based upon the associated class deviation.
EPA MBE/WBE CERTIFICATION,40 CFR,Part 33, Subpart B
A class exception to the following provisions of Subpart B of 40 CFR Part 33 has been issued suspending CL
the EPA MBE/WBE certification program: §33.204(a)(3)providing that an entity may apply to EPA
MBE or WBE certification after unsuccessfully attempting to obtain certification as otherwise described
in §33.204; and §33.205 through and including §33.211. The class exception was authorized pursuant to
the authority in 2 CFR 1500.3(b).
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FAIR SHARE OBJECTIVES,40 CFR,Part 33,Subpart D 0
A class exception to the entire Subpart D of 40 CFR Part 33 has been authorized pursuant to the authority 2
in 2 CFR 1500.3(b). Notwithstanding Subpart D of 40 CFR Part 33,recipients are not required to
negotiate or apply fair share objectives in procurements under assistance agreements. `CD
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MBE/WBE REPORTING- SPECIFIC CHANGES PURSUANT TO CLASS DEVIATION,40 CFR,
Part 33, Subpart E r�
When required,the recipient agrees to complete and submit a"MBE/WBE Utilization Under Federal ..
Grants and Cooperative Agreements"report(EPA Form 5700-52A) on an annual basis. The current EPA
Form 5700-52A can be found at the EPA Grantee Forms Page at
Reporting is required for assistance agreements where funds are budgeted for procuring construction,
equipment, services and supplies (including funds budgeted for direct procurement by the recipient or
procurement under subawards or loans in the "Other"category)with a cumulative total that exceed the
threshold amount of$250,000, including amendments and/or modifications.When reporting is required,
all procurement actions are reportable,not just that portion which exceeds $250,000.
MBE/WBE reports should be sent to:
To: R4e pa a 1 sin bewbe e o tin i).e as ov
and
Cc: richardso;i.he nv6i,e as o ,.
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Annual reports are due by October 30th of each year. Final reports are due by October 30th or 90 days
after the end of the project period,whichever comes first.
This provision represents an approved deviation from the MBE/WBE reporting requirements as described
in 40 CFR Part 33, Section 33.502.
Programmatic Conditions
A. Reporting Requirements: To meet reporting requirements under 2 CFR 200.328(b)(1) and(b)(2)(1)
"Grantees shall submit semi-annual performance reports, due March 30th and September 30th,unless the
awarding agency requires quarterly or annual reports. However,performance reports will not be required
more frequently than quarterly. Annual reports shall be due 90 days after the grant year, quarterly or
semi-annual reports shall be due 30 days after the reporting period. The final performance report will be
due 90 days after the expiration of termination of grant support to the EPA Project Officer and Technical c44
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Officer. CD
Semi-annual progress report content shall include: 1. work status; 2. any difficulties encountered; 3.
preliminary data results; 4. a discussion of expenditures during the reporting period; 5. a comparison of
the percentage of the project completed to the project schedule; 6. an explanation of any significant
discrepancies and 7. a statement of activity anticipated during the subsequent reporting period.
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B. Ouality Assurance—If applicable,the QAPP should be consistent with the specifications of the EPA W
Quality System Document EPA Requirements for Quality insurance Project Plan EPA QA/R-5. This
document can be found at 1 ://www.e a. ov/quality/qs-docs/r5-final..pdf.
The grantee will submit within 90 days of the award date,to the EPA Project Officer, either a Quality c
Assurance Project Plan(QAPP), a confirmation an existing QAPP has been approved by EPA, or this
project will not collect or generate any environmental data.
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No work involving direct measurements or data generation, environmental modeling,compilation
of data from literature or electronic media, and data supporting the design, construction,and N
operation of environmental technology shall be initiated under this project until the EPA Project
Officer, in concert with the EPA Quality Assurance Manager,has approved the quality assurance
documentation.
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The grantee must ensure that they have reviewed and approved a Quality Assurance Project Plan
for subgrantees data collection in compliance with their EPA approved Quality Management Plan
prior to collection of data by subgrantees under this grant.
Information regarding EPA's Quality System for Environmental Data and Technology can be
found at littp://NN7ww.epa.gov/owowhiioniton'iighlationalsun7eys.litml.
C. Geospatial Data- In accordance with Circular A-16 and CIO Policy Transmittal 05-002, all
geospatial data created must be consistent with Federal Geographic Data Committee (FGDC)endorsed
standards. Information on these standards may be found at www.fgdc og_v.
D. Revisions of Budget and Proiect Plans: Per 2 CFR 200.308 (b) Recipients are required to report
deviations from budget or project scope or objective, and request prior approvals from Federal awarding
agencies for budget and program plan revisions, in accordance with this section.
Programmatic Requirement: Recipients are requested to submit the appropriate 424A and budget object
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class category sheets for review and approval for any changes >10%of the total approved budget.
(c)(1) For non-construction Federal awards, recipients must request prior approvals from Federal
awarding agencies for one or more of the following program or budget-related reasons:
(i) Change in the scope or the objective of the project or program (even if there is no associated budget
revision requiring prior written approval).
(ii) Change in a key person specified in the application or the Federal award.
(iii) The disengagement from the project for more than three months, or a 25 percent reduction in time
devoted to the project,by the approved project director or principal investigator.
(iv) The inclusion,unless waived by the Federal awarding agency,of costs that require prior approval in
accordance with Subpart E—Cost Principles of this part or 45 CFR part 75 Appendix IX, "Principles for
Determining Costs Applicable to Research and Development under Awards and Contracts with
Hospitals,"or 48 CFR part 31, "Contract Cost Principles and Procedures,"as applicable.
(v) The transfer of funds budgeted for participant support costs as defined in §200.75 Participant support N
costs to other categories of expense.
(vi) Unless described in the application and funded in the approved Federal awards,the subawarding,
transferring or contracting out of any work under a Federal award, including fixed amount subawards as 9
described in §200.332 Fixed amount subawards. This provision does not apply to the acquisition of N-
supplies,material, equipment or general support services.
(vii) Changes in the approved cost-sharing or matching provided by the non-Federal entity.
(viii)The need arises for additional Federal funds to complete the project.
a.
E. Cvbersecurity Requirement: Per PN-2015-G05, (a)The recipient agrees that when collecting and
managing environmental data under this assistance agreement, it will protect the data by following all
applicable State law cybersecurity requirements. (b) (1)EPA must ensure that any connections between
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the recipient's network or information system and EPA networks used by the recipient to transfer data
under this agreement, are secure. For purposes of this Section, a connection is defined as a dedicated
persistent interface between an Agency IT system and an external IT system for the purpose of
transferring information. Transitory,user-controlled connections such as website browsing are excluded
from this definition.
If the recipient's connections as defined above do not go through the Environmental Information CD
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Exchange Network or EPA's Central Data Exchange,the recipient agrees to contact the EPA Project
Officer(PO)no later than 90 days after the date of this award and work with the designated
Regional/Headquarters Information Security Officer to ensure that the connections meet EPA security
requirements, including entering into Interconnection Service Agreements as appropriate. This condition
does not apply to manual entry of data by the recipient into systems operated and used by EPA's
regulatory programs for the submission of reporting and/or compliance data.
(2) The recipient agrees that any subawards it makes under this agreement will require the subrecipient to
comply with the requirements in (b)(1)if the subrecipient's network or information system is connected
to EPA networks to transfer data to the Agency using systems other than the Environmental Information
Exchange Network or EPA's Central Data Exchange. The recipient will be in compliance with this
condition: by including this requirement in subaward agreements; and during subrecipient monitoring
deemed necessary by the recipient under 2 CFR 200.331(d),by inquiring whether the subrecipient has
contacted the EPA Project Officer. Nothing in this condition requires the recipient to contact the EPA
Project Officer on behalf of a subrecipient or to be involved in the negotiation of an Interconnection
Service Agreement between the subrecipient and EPA.
F. Clean Water Act Regulation Adherence: The Grantee is responsible for adhering to all applicable
Federal and state laws, including the Clean Water Act(CWA) and regulations, and ensuring compliance
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with all required approvals of the various regulatory requirements. If the grantee fails to adhere and/or
comply with applicable Federal laws, state laws, and/or regulations,then the grantee will be solely liable
for all penalties and environmental impacts related to this project or tasks performed in relation to this
project.
G. Substantial Involvement: In accordance with the EPA Order 5700.1, Section 7(b)(1),the agreement
is being awarded as a cooperative agreement per 2 CFR 200.24 due to EPA's role in this agreement under
Clean Water Act Section 104(b)(3)to include, among other activities,the review and approval of work
plan, review and approval of reports, and technical assistance, as requested to complete the objectives of
this project.
H.Pre-Award Costs: pre-award costs are those incurred prior to the effective date of the Federal award
directly pursuant to the negotiation and in anticipation of the Federal award where such costs are
necessary for efficient and timely performance of the scope of work. Such costs are allowable only to the N
extend that they would have been allowable if incurred after the date of the Federal award and only with CD
the written approval of the Federal awarding agency. The program is approving the pre-award costs
incurred due to the timely of the FY 19 awards and recommended start date in the Request for
Applications.
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L Technical Officer for this grant is Steve Blackburn at blackbum.steven(a epa.gov.
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