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Item P4 } P.4 `, County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Heather Carruthers,District 3 �1 `ll Mayor Pro Tem Michelle Coldiron,District 2 The Florida.Keys ��` �)-.���`� � Craig Cates,District 1 David Rice,District 4 w � Sylvia J.Murphy,District 5 County Commission Meeting September 16, 2020 Agenda Item Number: P.4 Agenda Item Summary #7263 BULK ITEM: Yes DEPARTMENT: Sustainability TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774 N/A AGENDA ITEM WORDING: Approval to enter into Task Order 411A with Wood Environment & Infrastructure extending the time from October 30, 2020 to December 31, 2020 at no cost as authorized by the United States Environmental Protection Agency Grant X7-01D00020-1 for three canal planning projects to address water quality issues, canal management and sargassum management within canals in the Keys; under the general project management services on-call contract for Category A services. ITEM BACKGROUND: This task order 11A is to authorize a time extension of the budget and project period end date from 10/30/20 to 12/31/2020 to provide additional time to achieve the goals in the work plan as authorized under amendment no. 1 to EPA Grant X7-01D0020-1. A key goal of the Canal Management Master Plan (CMMP) is to identify and implement pilot projects that demonstrate innovated approaches to restoring water quality in the canal systems in the Florida Keys. The objective for this work is to improve and maintain the overall water quality of the canals, near shore and coastal waters of the FKNMS. The task order work includes the following three Tasks: 1) Seaweed Barrier Technology Evaluation where the available potential technologies will be reviewed, including those implemented in industries such as aquaculture, and select the most appropriate technology(ies) to augment or supplant the current standard design that will achieve the greatest improvement in energy efficiency and system reliability and/or offer similar protection against surface weed invasion but at a lower cost for the operations and maintenance; 2) Canal Workplan Bridging Documents development that connect the goals and objectives of the State's Department of Economic Opportunity Canal Work Plan with the technical directives presented in the Monroe County Canal Restoration Guidance Document; and (3) Develop Sargassum Control Master Plan-Phase 1 which will create a framework for managing, removing, and disposing of the sargassum loading throughout the Florida Keys. This work is for planning work only, for County-wide canals rather than individual canals. Packet Pg. 3020 P.4 PREVIOUS RELEVANT BOCC ACTION: 08/17/16: Approval to advertise on call professional engineering services for the canal restoration program, including Category A — Canal Master Plan Program Planning Services, Category B —Canal Infrastructure Engineering Services for Projects and Category C — Environmental Engineering Services. 11/22/16: Approval to negotiate an on-call contract with Amec Foster Wheeler, Inc., the highest ranked respondent, for canal masterplan program planning services. 12/14/16: Approval requested to enter into an on call contract with Amec Foster Wheeler, Inc. for Category A canal masterplan program planning services. 12/14/16: Approval to enter into a $127,611.75 Task Order No. 1 to the on call contract With Amec Foster Wheeler, Inc. for Category A canal masterplan program planning services to implement a $110,582 grant from EPA for development of Phase IIIA of the canal master plan. O1/18/16: Approval to enter into a $14,556 Task Order No. 2 to the on call contract With Amec Foster Wheeler, Inc. for Category A canal program planning services to provide public outreach services to inform and engage the homeowners on canals 4266, 4287, 4290 and 483 regarding the MSBU's, the proposed program and the costs associated with the operations and maintenance of the air curtains. 02/15/17: Approval to enter into a not to exceed $12,480 Task Order No. 3 to the on call contract With Amec Foster Wheeler, Inc., for Category A canal program planning services, to provide assistance in preparing the grant applications for RESTORE, the Gulf Consortium and FDEP WQPP. 06/21/17: Approval to enter into a $49,775 Task Order 44 for general project management services under the on-call contract with Amec Foster Wheeler, Inc. for Category A canal master planning services. No new funds are required, as unused funds remaining from a previous AMEC contract are being reallocated to fund this Task Order. O1/17/18: Approval to enter into Task Order 4A for a 9 month time extension for Task Order 44 for general project management services under the on-call contract with Amec Foster Wheeler, Inc. for Category A services; plus an additional $15,000 of new funds for FEMA reimbursable services related to Irma; funded by unused funds remaining from a previous AMEC Task order that are being reallocated. 11/20/19: Approval and acceptance of a $149,995.00 revenue-based Grant Agreement No. X7- 01D00020-0 from the United States Environmental Protection Agency "EPA" for three canal planning projects to address water quality issues, canal management and sargassum management within canals in the Keys retroactive to November 04, 2019 with no local match required; and to ratify the Certificate Regarding Lobbying by Monroe County. 01/22/20: Approval to enter into Task Order 411 with Wood Environment & Infrastructure for three Packet Pg. 3021 P.4 canal planning projects to address water quality issues, canal management and sargassum management within canals in the Keys in the amount of $149,995 which is 100% funded by the United States Environmental Protection Agency Grant X7-01D00020-0; under the general project management services on-call contract for Category A services. 09/16/20: [Submitted] Approval and acceptance of a no cost time extension Amendment No. 1 to Grant Agreement No. X7-01D00020-0 from the United States Environmental Protection Agency "EPA" for three canal planning projects to address water quality issues, canal management and sargassum management within canals in the Keys, extending the time from October 30, 2020 to December 31, 2020. CONTRACT/AGREEMENT CHANGES: No Cost Time Extension to 12/31/2020 STAFF RECOMMENDATION: Approval DOCUMENTATION: Task Order 11A EPA Grant X7-01D00020-0-Category A Insurance - John Wood Group PLC-Monroe County BOCC-20070218501796-570082898780 1 lth Amendment 01/22/2020 FINANCIAL IMPACT: Effective Date: September 16, 2020 Expiration Date: December 31, 2020 Dollar Value of Task Order 11A: $0 Total $ Value of Task Order 11: $149,995 Total Cost to County: $0 Current Year Portion: 90% Budgeted: N/A Source of Funds: EPA Grant X7-01D00020-0 CPI: No Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: No If yes, amount: N/A Grant: Funded by EPA Grant X7-01D00020-0 County Match: $0 Insurance Required: Yes Additional Details: 10/17/18 304-23000 - PHYSICAL ENVIRONMENT $0.00 REVIEWED BY: Rhonda Haag Completed 08/26/2020 11:34 AM Pedro Mercado Completed 08/26/2020 12:08 PM Purchasing Completed 08/26/2020 12:12 PM Budget and Finance Completed 08/27/2020 4:06 PM Maria Slavik Completed 08/28/2020 2:02 PM Liz Yongue Completed 08/28/2020 2:08 PM Packet Pg. 3022 P.4 Board of County Commissioners Pending 09/16/2020 9:00 AM Packet Pg. 3023 P.4.a TASK ORDER #11A TO THE CATEGORY A CONTRACT FOR CANAL MANAGEMENT PROGRAM AND MASTER PLANNING SERVICES BETWEEN , MONROE COUNTY AND WOOD le This Task Order No 11A is entered into on September 16, 2020 in accordance with the Continuing Contract for On Call Professional Engineering Services made and entered on the 14th day of December, 2016, as amended under Amendment No.1 dated December 131h, 2017 and Amendment No.2 dated June 201h, 2018 y between Monroe County, hereinafter referred to as the "County" and Wood Environment & Infrastructure Solutions, Inc. hereinafter referred to as "Consultant" where design services are allowed if construction costs do not exceed $2,000,000. WITNESSETH THAT: WHEREAS, all terms and conditions of the referenced Contract for On Call Professional Engineering Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement of which will be specifically referenced in this Task Order and the modification shall be precisely described. WHEREAS, the County received grant agreement No. X7-01 D00020-1 from EPA for the three referenced projects including the Florida Keys Seaweed Barrier ; Technology Evaluation, Florida Department of Economic Opportunity (DEO) - Canal Restoration Work Plan, and Florida Keys Sargassum Master Plan — Phase 1; and WHEREAS, the COUNTY amended the grant agreement from October 30, 2020 to December 31, 2020 due to schedule delays with COVID19; and WHEREAS, this no-cost time extension will allow the CONSULTANT to assist the COUNTY with completing the grant and associated close out documents including reimbursement and final reports; and WHEREAS, the task order will be effective as of September 16, 2020 and shall 0 expire 60 days after the final deliverable to the County is submitted. y NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated herein, and for other good and valuable consideration, the E sufficiency of which is hereby acknowledged, County and Consultant agree to modify the Agreement as follows: 1 Packet Pg. 3024 P.4.a Article 1.1 Terms of Agreement: Article 2.2 Scope of Services: The Consultant shall perform the following Tasks in accordance with the Scope of work below and in accordance with EPA Grant NO. X7-01 D00020-1 attached as Exhibit A: Task 1: Seaweed Barrier Technology Evaluation le Revised Date Due: December 31, 2020 0 Deliverable: A final report to include a technology evaluation matrix, conceptual site plan, and engineers cost estimate for all viable options. Task Amount Previously Approved: $29,088.00 Task 2: DEO - Canal Restoration Work Plan Revised Date Due: December 31, 2020 Deliverable: A technical memorandum bridging document that aligns the goals �? and objectives and procedures of the entities that have previously participated in the canal restoration program with the DEO, a uniform presentation detailing the potential future of the Canal Restoration Program to the public would be conducted. Task Amount Previously Approved: $58,251.00 Task 3: Florida Keys Sargassum Master Plan - Phase 1 Revised Date Due: December 31, 2020 Deliverable: A technical memorandum document that presents the information for understanding the sargassum loading concerns throughout the Florida Keys. A more comprehensive document, appropriate to serve as a Keys-wide master plan, will be developed in a future phase of the project if funding becomes available Task Amount Previously Approved: $62,656.00 2 Packet Pg. 3025 P.4.a IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly authorized representative. CONSULTANT: WITNESS: WOOD ENVIRONMENT F-RASTRUCTURE SOLUTIONS INC. f 08/25/2020 08/25/2020 'a 0 Signature Date Signs ure Date e ; sP GG#E PROE BS Chief Engineer �AMy COMMMM#GG 278295 G- Title UPMS.M 2k 2M ti (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA By: by: W Deputy Clerk Mayor/Chairman Date: ' NROE Q11 COUNTY A7TC3FNEYCD FORM A719 �E FORM PEE Q,�. ASSISTA UNTY AT ORNEY Date 8/25/20 CL S 3 Packet PS. 3026 P.4.a EXHIBIT A EPA Grant X7-01 D00020-1 CL le 0 0 c cv CD CD CL le 4 Packet Pg. 3027 P.4.a X7-01 D00020-1 Page 1 �+ GRANT NUMBER(FAIN): 01 D00020 V,D * U.J. ENVIRONMENTAL MODIFICATION NUMBER: 1 DATE OF AWARD PROGRAM CODE: X7 08/03/2020 i W PROTECTION AGENCY TYPE OF ACTION MAILING DATE {, No Cost Amendment 08/03/2020 , iw� � Assistance Amendment PAYMENT METHOD: ACH# ASAP 40959 ' RECIPIENT TYPE: Send Payment Request to: e County Research Triangle Park Finance Center RECIPIENT: PAYEE: Monroe County Monroe County 5100 College Road 5100 College Road Key West, FL 33040 Key West, FL 33040 y EIN: 59-6000749 F® PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST O Rhonda Haag Jennifer Shadle Latoria Davis O 5100 College Road 61 Forsyth Street Grants and Audit Management Section Key West, FL 33040 Atlanta,GA 30303-8960 E-Mail: davis.latoria@epa.gov ' E-Mail: haag-rhonda@monroecounty-fl.gov E-Mail: shadle.jennifer@epa.gov Phone:404-562-9782 Phone: 305 453-8774 Phone:404-562-9436 > PROJECT TITLE AND EXPLANATION OF CHANGES _ Monroe County Canal Restoration CJ This action approves a time extension of the budget and project period end date from 10/30/20 to 12/31/2020 to provide Monroe County, FL additional time t( achieve the goals in their work plan. BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST CJ 09/30/2019 - 12/31/2020 09/30/2019 - 12/31/2020 $149,995.00 $149,995.00 NOTICE OF AWARD Based on your Application dated 07/15/2019 including all modifications and amendments,the United States acting by and through the US Environmental Protection Agency(EPA)hereby awards$0. EPA agrees to cost-share 100.00%of all approved budget period costs incurred,up to and not exceeding total federal funding of$149,995. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by O either: 1)drawing down funds within 21 days after the EPA award or amendment mailing date;or 2)not filing a notice of disagreement with the award terms< conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award,th authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment CJ mailing date. In case of disagreement,and until the disagreement is resolved,the recipient should not draw down on the funds provided by this award/amendment,and any costs incurred by the recipient are at its own risk.This agreement is subject to applicable EPA regulatory and statutory provision CD all terms and conditions of this agreement and any attachments. CD ISSUING OFFICE(GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE ORGANIZATION/ADDRESS ORGANIZATION/ADDRESS r U.S. EPA, Region 4 , 61 Forsyth Street Water Division r" Atlanta,GA 30303-8960 61 Forsyth Street Atlanta,GA 30303-8960 THE UNITED STATES OF AMERICA BY THE U.S.ENVIRONMENTAL PROTECTION AGENCY Digital signature applied by EPA Award Official Latoria Davis -Grants Specialist DATE 08/03/2020 CIL r r Packet Pg. 3028 P.4.a EPA Funding Information X7-01 D00020-1 Page FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL EPA Amount This Action $ 149,995 $0 $ 149,995 EPA In-Kind Amount $0 $ $ 0 CIL Unexpended Prior Year Balance $0 $ $0 , Other Federal Funds $0 $ $0 r r Recipient Contribution $0 $ $0 State Contribution $0 $ $0 0 Local Contribution $0 $ $0 Other Contribution $0 $ $0 F® Allowable Project Cost $ 149,995 $0 $ 149,995 Assistance Program(CFDA) Statutory Authority Regulatory Authority 66.436-Surveys Clean Water Act: Sec. 104(b)(3) 2 CFR 200 Studies 2 CFR 1500 and 40 CFR 33 Investigations Demonstrations and Training Grants and Cooperative Agreements- Section 104(b)(3)of the Clean Water Act CJ CJ Fiscal CD Site Name Req No FY Approp. Budget PRC Object Site/Project Cost Obligation/ Code Organization Class Organization Deobligation CD CD CIL r r Packet Pg. 3029 P.4.a X7-01 D00020-1 Page 3 Budget Summary Page Table A-Object Class Category Total Approved Allowable (Non-construction) Budget Period Cost 1.Personnel $0 2.Fringe Benefits $0 CL 3.Travel $0 4. Equipment $0 ' 5.Supplies $0 r 6.Contractual $149,995 7.Construction $0 8.Other $0 0 9.Total Direct Charges $149,995 10.Indirect Costs: 0.00% Base N/A $0 11.Total(Share: Recipient 0.00% Federal 100.00%.) $149,995 12.Total Approved Assistance Amount $149,995 13.Program Income $0 O 14.Total EPA Amount Awarded This Action $0 , 15.Total EPA Amount Awarded To Date $149,995 CJ CJ CJ O CJ N CD CD CL r r Packet Pg. 3030 P.4.a X7-01 D00020-1 Page 4 Administrative Conditions The Following Administrative Conditions Have Been Revised: CL e( General Terms and Conditions The recipient agrees to comply with the current EPA general terms and conditions available at: hops://www.ei)a.Gov/rants/epa-general-terms-and-conditions-effective-october-1-2019-or-later These terms and conditions are in addition to the assurances and certifications made as a part of the award and the terms, conditions, or restrictions cited throughout the award. The EPA repository for the general terms and conditions by year can be found at: 0 hops://www.ei)a.!,2�ov/rants/rant-terms-and-conditions. GRANT-SPECIFIC ADMINISTRATIVE CONDITIONS A. Correspondence Condition The terms and conditions of this agreement require the submittal of reports, specific requests for approval, or notifications to EPA. Unless otherwise noted, all such correspondence should be sent to the following email addresses: ti �t Federal Financial Reports (SF-425): Ut ,f Er r15(j Q Erg:.:: ti MBE/WBE reports (EPA Form 5700-52A): PEr rants hh ;� �arEr vi Erg;,;; and optional davis.latoria@epa.gov All other forms/certifications/assurances, Indirect Cost Rate Agreements, Requests for Extensions of the Budget and Project Period, Amendment Requests, Requests for other Prior Approvals, updates to recipient information (including email addresses, changes in contact information or changes in authorized representatives) and other notifications: x Latoria Davis-Reed/Grants Management Specialist davis.latoria@epa.gov 404-562-9782 Jennifer Shadle/Project Officer shadle.jennifer@epa.gov 404-562-9436 0 Quality Assurance documents, workplan revisions, equipment lists,programmatic reports and deliverables: Jennifer Shadle/Project Officer E shadle.jennifer@epa.gov c, 404-562-9436 Packet Pg. 3031 P.4.a B. Disadvantaged Business Enterprise (DBEs) GENERAL COMPLIANCE, 40 CFR, Part 33 ' The recipient agrees to comply with the requirements of EPA's Disadvantaged Business Enterprise (DBE)Program for procurement activities under assistance agreements, contained u in 40 CFR, Part 33 except as described below based upon the associated class deviation. le EPA MBE/WBE CERTIFICATION, 40 CFR, Part 33, Subpart B A class exception to the following provisions of Subpart B of 40 CFR Part 33 has been issued suspending the EPA MBE/WBE certification program: §33.204(a)(3)providing that c an entity may apply to EPA MBE or WBE certification after unsuccessfully attempting to obtain certification as otherwise described in §33.204; and §33.205 through and including §33.211. The class exception was authorized pursuant to the authority in 2 CFR 1500.3(b). SIX GOOD FAITH EFFORTS, 40 CFR, Part 33, Subpart C Pursuant to 40 CFR, Section 33.301, the recipient agrees to make the following good faith efforts whenever procuring construction, equipment, services and supplies under an EPA financial assistance agreement, and to require that sub-recipients, loan recipients, and prime contractors also comply. Records documenting compliance with the six good faith efforts shall be retained: W (a) Ensure DBEs are made aware of contracting opportunities to the fullest extent 0 practicable through outreach and recruitment activities. For Indian Tribal, State and Local and Government recipients, this will include placing DBEs on solicitation lists ti and soliciting them whenever they are potential sources. N (b) Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by DBEs in the x competitive process. This includes, whenever possible,posting solicitations for bids or proposals for a minimum of 30 calendar days before the bid or proposal closing t2 date. (c) Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. For Indian Tribal, State and local Government recipients, this will include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the competitive process. (d) Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually. (e)Use the services and assistance of the SBA and the Minority Business Packet Pg. 3032 P.4.a Development Agency of the Department of Commerce. (f) If the prime contractor awards subcontracts, require the prime contractor to take 2 the steps in paragraphs (a) through (e) of this section. c. CONTRACT ADMINISTRATION PROVISIONS, 40 CFR, Section 33.302 The recipient agrees to comply with the contract administration provisions of 40 CFR, u Section 33.302 (a)-(d) and(i). le BIDDERS LIST, 40 CFR, Section 33.501(b) and (c) Recipients of a Continuing Environmental Program Grant or other annual reporting grant agree to create and maintain a bidders list. Recipients of an EPA financial assistance c agreement to capitalize a revolving loan fund also agree to require entities receiving identified loans to create and maintain a bidders list if the recipient of the loan is subject to, or chooses to follow, competitive bidding requirements. Please see 40 CFR, Section 33.501 (b) and (c) for specific requirements and exemptions. FAIR SHARE OBJECTIVES, 40 CFR, Part 33, Subpart D A class exception to the entire Subpart D of 40 CFR Part 33 has been authorized pursuant to the authority in 2 CFR 1500.3(b). Notwithstanding Subpart D of 40 CFR Part 33, recipients are not required to negotiate or apply fair share objectives in procurements under assistance agreements. MBE/WBE REPORTING- SPECIFIC CHANGES PURSUANT TO CLASS DEVIATION, 40 CFR, Part 33, Subpart E When required, the recipient agrees to complete and submit a"MBE/WBE Utilization Under ti Federal Grants and Cooperative Agreements"report (EPA Form 5700-52A) on an annual basis. The current EPA Form 5700-52A can be found at the EPA Grantee Forms Page at lit Reporting is required for assistance agreements where funds are budgeted for procuring construction, equipment, services and supplies (including funds budgeted for direct procurement by the recipient or procurement under subawards or loans in the "Other" t2 category)with a cumulative total that exceed the threshold amount of$250,000, including amendments and/or modifications. When reporting is required, all procurement actions are reportable, not just that portion which exceeds $250,000. MBE/WBE reports should be sent to: To: I,:�e)a!raantsti�be v ber° �or°tin,re; )a.gov cc: davis.latoria@epa.gov Annual reports are due by October 30th of each year. Final reports are due by October 30th or 90 days after the end of the project period, whichever comes first. This provision represents an approved deviation from the MBE/WBE reporting requirements as described in 40 CFR, Part 33, Section 33.502. C Packet Pg. 3033 P.4.a Programmatic Conditions All Programmatic Conditions Remain the Same. CL C 0 0 0 cv CL Packet Pg. 3034 P.4.b �-1 ® DATE(MM/DD/YYYY) '4 o CERTIFICATE OF LIABILITY INSURANCE 07/03/2020 Ch THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain� p y, policies may require an endorsement. A statement on this y certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Aon Risk services Southwest, Inc. Houston TX Office (A/CC.No.Ezt): (866) 253-7122 A/�No.): (800) 363-0105 5555 San Felipe E-MAIL Suite 1500 ADDRESS: Houston TX 77056 USA INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURERA: Zurich American Ins Co 16535 3WGUSA Holdings, Inc. INSURER B: ACE American Insurance Company 22667 and its subsidiaries and Affiliates 17325 Katy Freeway INSURERC: AIG Specialty Insurance Company 26883 Houston TX 77084 USA INSURERD: American International Group UK Ltd AA1120187 INSURER E: INSURER F: DO COVERAGES CERTIFICATE NUMBER: 570082898780 REVISION NUMBER: I-_ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 00 Limits shown are as requested CD INSR ADOL SUBR POLICY EFF POLICY EXPCD LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DDNYYY MM/DDNYYY LIMITS I-- A X COMMERCIAL GENERAL LIABILITY GLo484608500 07 01 2020 07 01 2021 EACH OCCURRENCE $2,000,000 Ln CLAIMS-MADE X❑OCCUR DAMAGE TO RENTED $100 000 to PREMISES Ea occurrence MED EXP(Any one person) $5,000 P' PERSONAL&ADV INJURY $2,000,000 LID GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY FX PRO ❑LOC PRODUCTS-COMP/OPAGG $4,000,000 N OTHER: B AUTOMOBILE LIABILITY ISA H25301900 07/01/2020 07/01/2021 COMBINED SINGLE LIMIT $2,000,000 CV Ea accident X ANYAUTO BODILY INJURY(Per person) (� OWNED SCHEDULED BODILY INJURY(Per accident) AUTOS ONLY AUTOS HIREDAUTOS NON-OWNED PROPERTY DAMAGE ONLY AUTOS ONLY Per accident ¢, UMBRELLA LIAB OCCUR EACH OCCURRENCE U EXCESS LIAB CLAIMS-MADE AGGREGATE tv 0 DED I RETENTION B WORKERS COMPENSATION AND WLRC67455708 07/01/2020 07/01/2021 X I PER STATUTE OTH EMPLOYERS'LIABILITY Y/N Work Comp- A05 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 1 B OFFICER/MEMBEREXCLUDED' N N/A SCFC67455745 07/01/2020 07/01/2021 (Mandatory in NH) Work Comp- WI E.L.DISEASE-EA EMPLOYEE $1,000,000 describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 CL DESCRIPTION D Archit&Eng Prof PSDEF2000726 07/01/2020 07/01/2021 Aggreagate Limit $5,000,000 Claims Made- Prof. Liab. Any one Claim $5,000,000=_ SIR applies per policy terns & condi ions DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) s'e see attached addendum for Additional Named Insured Wood Companies. RE: Agreement for on Call Professional Engineering services for Category A Canal Infrastructure Engineering Services. Monroe County, its successors and assigns are included as Additional Insured in accordance with the policy provisions of the General Liability and Automobile Liability policies. ML N CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE ti POLICY PROVISIONS. Monroe County BOCC AUTHORIZED REPRESENTATIVE 1100 Simonton street Key West FL 33040 USA 9 s E IL JL c(XXYO/92 ��GL/dQfG!/ _ (J ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Packet Pg. 3035 AGENCY CUSTOMER ID: 570000021966 LOC#: A ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMED INSURED Ch Aon Risk services southwest, Inc. ]wGUSA Holdings, Inc. F® POLICY NUMBER See Certificate Number: 570082898780 CARRIER NAIC CODE See Certificate Number: 570082898780 EFFECTIVE DATE: N O ADDITIONAL REMARKS > THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, —_ FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance tJ INSURER(S)AFFORDING COVERAGE NAIC# INSURER INSURER INSURER INSURER h ADDITIONAL POLICIES If a policy below does not include limit information,refer to the corresponding policy on the ACORD CV certificate form for policy limits. h POLICY POLICY j INSR ADDL SURR POLICY NTNIBERLLNIIIS LTR TYPE OF INSURANCE IN"SD WVD DATE DATE EFFECTIVE EXPIRATION � (MM/DD/YYYY) (MM/DD/YYYY) r.. OTHER LO P' N C Env contr Poll cPo12456119 07/01/2020 07/01/2021 Aggregate $5,000,000 1-- claims Made- Poll. Liab. Limit SIR applies per policy to ms & Condit ons CV Per Loss $5,000,000 Limit 0 CV 0 0 CL 0 0 0 0 U CV U ACORD 101(2008/01) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg. 3036 AGENCY CUSTOMER ID: 570000021966 LOC#: A ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMED INSURED Ch Aon Risk services southwest, Inc. ]WGUSA Holdings, Inc. POLICY NUMBER See Certificate Number: 570082898780 O CARRIER I NAIC CODE See Certificate Number: 570082898780 ERRECTIVE DATE: ADDITIONAL REMARKS U THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, _ FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance tJ Additional Named Insured JWGUSA Holdings, Inc. Wood Group USA, Inc. Wood Environment & Infrastructure Solutions, Inc. cu AMEC Construction Management, Inc. AMEC E&E, P.C. AMEC Engineering and Consulting of Michigan, Inc. Amec Foster Wheeler Energia, S.L.U. Amec Foster wheeler Industrial Power Company, Inc. Amec Foster wheeler Kamtech, Inc. Amec Foster Wheeler Martinez, Inc. Amec Foster wheeler North America Corp Amec Foster Wheeler Power Systems, Inc. Amec Foster wheeler USA Corporation Amec Foster Wheeler Ventures, Inc. cV BMA Solutions, Inc. C E C Controls Company, Inc. Cape Software, Inc. LO t" Foster wheeler Intercontinental Corporation Ingenious, Inc. Kelchner, Inc. r� MACTEC Engineering and Consulting, P.C. r MASA Ventures, Inc. LO Mustang International , Inc. Rider Hunt International USA, Inc. r tV RWG (Repair & overhauls) USA, Inc. Swaggart Brothers, Inc. Wood Design, LLC wood Group Alaska, LLC tV Wood Group PSN, Inc. C) wood Group UK, Ltd wood Massachusetts, Inc. Wood Programs, Inc. Cal O CJ O O CJ CL O L- O O O O O ACORD 101(2008/01) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg. 3037 �S c°uRre� Kevin Madok, CPA :a a0••....... Clerk of the Circuit Court& Comptroller—Monroe County, Florida ~ROE COUNT' DATE: January 31, 2020 TO: Rhonda Haag, Director Sustainability&Projects Lindsey Ballard,Aide to the County Administrator FROM: Pamela G. Hanco .C. SUBJECT: January 22 BOCC Meeting c 0 Attached is an electronic copy of the following item for your handling: R2 I I'Task Order wide Wood Environment&Infrastructure for diree Canal Planning Projects to address water quality issues, canal management and sargassum management widen canals in die Keys in the amount of$149,995.00; which is 100%funded by the United States Environmental Protection Agency Grant X7-01D00020-0; under the general project management services on-call contract for Category A services. Should you have any questions please feel free to contact me at (305) 292-3550. N N N N cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305 Packet Pg. 3038 TASK ORDER#11 TO THE CATEGORY A CONTRACT FOR CANAL MANAGEMENT PROGRAM AND MASTER PLANNING SERVICES BETWEEN MONROE COUNTY AND E WOOD This Task Order No 11 is entered into on Januad 2020 in accordance with the Continuing Contract for On Call Professional Engineering Services made and entered on the 14th day of December, 2016, as amended under Amendment No.1 dated December 13t', 2017 and Amendment No.2 dated June 201h, 2018 between Monroe County, hereinafter referred to as the "County" and Wood Environment & Infrastructure Solutions, Inc. hereinafter referred to as "Consultant" where design services are allowed if construction costs do not exceed $2,000,000. 0 All terms and conditions of the referenced Contract for On Call Professional Engineering Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement of which will be specifically referenced in this Task Order and the modification shall be precisely described. WHEREAS, the County has contract with Wood for continuing canal 0 management program and materplanning services; and WHEREAS, the County prepared a grant application to Environmental Protection Agency (EPA) for additional canal master planning work, including the Florida Keys Seaweed Barrier Technology Evaluation, Florida Department of Economic Opportunity (DEO) - Canal Restoration Work Plan, and a Florida Keys Sargassum Master Plan — Phase 1, in the amount of $149,996 of grant funds, with $0 local match, and submitted the grant application on July 15, 2019;and WHEREAS, the County was notified of award of the grant and has received grant agreement No. X7-01 D00020-0 from EPA for .the three referenced projects including the Florida Keys Seaweed Barrier Technology Evaluation, Florida Department of Economic Opportunity (MO) - Canal Restoration Work Plan, and Florida keys Sargassum Master Plan— Phase 1; and WHEREAS, this task order authorizes Wood to rhove.-forward with the work authorized under the EPA grant; and WHEREAS, the task order will be effective as of January 23, 2020 and shall expire 60 days after the final deliverable to the County is submitted. 1 Packet Pg. 3039 NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, County-rind Consultant agree to modify the Agreement as follows: Article 1.1 Terms of Agreement: CL Article 2.2 Scope of Services: The Consultant shall perform the following Tasks in accordance with the Scope of work below and in accordance with EPA Grant NO_ X7-01 D00020-0 attached as Exhibit A: le Task 1: Seaweed Barrier Technology Evaluation 0 The migration of weed wrack into residential canals is a natural phenomenon that 0 results in water quality degradation. Background: The current standard design to prevent the ingress of weed wrack is an air curtain that spans the canal mouth. The air curtain is comprised of tightly spaced air diffusers and a compressed air generation system. A total of six air curtains have been designed and constructed as part of the canal water quality restoration program. Although proven effective, the primary drawback of the current design is the power requirement to operate the system, as well as the cost and level of maintenance required. Therefore, it would be beneficial to the canal water quality restoration program to evaluate alternative designs to determine if more energy efficient design with reduced maintenance can be identified. Homeowner constructed weed wrack barrierisystems have been assembled from a myriad of materials, including traveling PVC boom arms with counterwelghts, fixed posts with fencing, and floating booms. Incorporating these physical barriers into the standard air curtain design would reduce power consumption, and if properly constructed could potentially reduce maintenance costs. However, the problem with Incorporating physical barriers into the standard design, is that the physical barrier could become an entrapment concern for sensitive species that can be prohibitive to expedient permitting. Therefore, an in-depth evaluation of the alternatives Is required. Methods: The technology evaluation will review the available potential technologies, including those implemented in industries such as aquaculture, and select the most appropriate technology to augment or'supplant the current standard design that will achieve the greatest improvement in energy efficiency and system reliability and/or offer similar protection against surface weed invasion but at a lower cost for the operations and maintenance. ?, Packet Pg. 3040 Date Due: October 30, 2020 Deliverable: A final report to include a technology evaluation matrix, conceptual site plan, and engineers cost estimate for all viable options. Task Amount: $29,088.00 CL Task 2: DEO- Canal Restoration Work Plan In April 2019 Governor DeSantis announced the state Department of Economic Opportunity (DEO) will launch a Canal Restoration Work Program for the Florida Keys that will set forth a definitive timeline for canal restoration with essential le milestones for the completion of the project. Background: The Florida Department of Economic Opportunity (DEO) assists the Governor in advancing Florida's economy by championing the state's economic development vision and by administering state and federal programs and initiatives to help visitors, citizens, businesses, and communities. DSO's goals and objectives which are aligned with the core principles of the Monroe County Canal Restoration Program include but are not limited to: .providing loans, grants and other financial support for small businesses and targeted industries in both rural and metro communities; ensure accountability, efficiency and quality of DEO programs, services and partnerships to safeguard taxpayer dollars; expanding collaboration with federal, state, regional and local organizations to ensure successful implementation of statewide economic development goals; and provide prioritized technical assistance, services and financial resources to ensure the success of Floridians and their communities. Due to the importance of improving water quality In the Florida Keys and the extent of the documented Issues with poor water quality in Monroe County residential canals, Monroe County and the DEO are willing partners that are seeking an avenue to collaborate on the future of the Canal Restoration Program. Monroe County as well as, the Village of Islamorada and the City of Marathon, beginning in 2014, have implemented a series of technology driven demonstration projects focused on the restoration of water quality in residential canals. Monroe County with financial support from EPA Grant No. OOD83418 is the process of completing the Monroe County Canal Restoration Guidance Document. Currently, each canal proposed for restoration is presented to the Water Quality Protection Program Canal Subcommittee (also referred to as: Canal Restoration Advisory Subcommittee)for their approval. The purpose of Monroe County Canal Restoration Guidance Document is to establish a framework for the authorization of canal restoration projects and assist staff In the selection of canal restoration projects so that the initiative can take fullest advantage of the limited funding resources available. Due to the number of canals that could potentially be restored and technical aspects of the restorations, as well as the requirements to allocate and 3 Packet Pg. 3041 spend certain funds within a set timeframe; upon acceptance of the principles laid forth in the Guidance Document, the County and each municipality will be able to move forward with canal restoration projects in a more efficient manner. Methods: In order to ensure that the Canal Restoration Program takes fullest advantage of the opportunities presented by the Governor of Florida and the DEO, Monroe County is proposing to work with DEO to develop technical memorandum bridging documents that connect the goals and objectives of the DEO with theCL technical directives presented in the Monroe County Canal Restoration Guidance Document. Upon developing a cohesive bridging document that aligns the goals and objectives and procedures of the entities that have previously participated in the canal restoration program with the DEO, a uniform presentation detailing the potential future of the Canal Restoration Program to the FKNMS Steering Committee would be conducted. The objective Is to ensure the State, County and local municipalities goals are enmeshed into the final DEO Work Plan for purpose of achieving the goal of improving water quality in the Florida Keys. Date Due: October 30, 2020 Deliverable: A technical memorandum bridging document that aligns the goals and objectives and procedures of the entities that have previously participated in the canal restoration program with the DEO, a uniform presentation detailing the potential future of the Canal Restoration Program to the public would .be conducted. Task Amount: $58,251.00 Task 3: Florida Keys Saruassum Master Plan- Phase 1 Sargassum loading is an issue throughout the Florida Keys not only with the N degraded water quality within the canals but also creates potential health risks for vulnerable individuals. The loading issue is a recurring concern that commences resident's request for assistance from the County and municipalities. Background: The Florida Department of Health (FDOH) recently released a "Sargassum Frequently Asked Questions" pamphlet to inform the resident living and working on or near the coast of the health Implications associated with the sargassum loading. Florida Keys is a hot spot for the loading and is one of the major issues for the degraded water quality within the canals and nearshore waters within the FKNMS. The sargassum enters the canals and begins to decompose and sink to the bottom of the canals. Organic matter loading along the bottom of the canal systems causes a lack of dissolved oxygen. The heightened level of loading Is expected to continue well into the future, creating a need for a masterplan to outline the methods for capturing, removing and disposal of it. a Packet Pg. 3042 Methods: Reports and publications relevant to sargassum loading and management will be obtained from local, state and federal agencies, searches of online databases, and other sources. The plan will provide flexible and cost-effective solutions for sargassum management practices throughout the Keys and satisfy the existing and future needs of the community. It must.address affordability and equity issues, reflect key stakeholder concems, and satisfy environmental and regulatory criteria and guidelines. The plan will establish a list of data gaps and necessary actions to move forward with implementation. CL LU Date Due: October 30, 2020 Deliverable: A technical memorandum document that presents the information for understanding the sargassum loading concerns throughout the Florida Keys. A 0 more comprehensive document, appropriate to serve as a Keys-wide master y plan, will be developed in a future phase of the project if funding becomes available 0 Task Amount: $62,656.00 Article 7.1 Payment Sum: The amount of the task order is a Lump Sum of One > Hundred and Forty-Nine Thousand Nine Hundred and Ninety-Five Dollars and — Zero Cents 149 995.00 7.1.1 For its assumption and performances of the duties, obligations and 01 responsibilities set forth herein, the CONSULTANT shall be pald according to the Deliverable Schedule and according to the Florida Local Government Prompt Payment Act, Section 218.70, Florida Statutes. Payments will be lump sum, as indicated above. The Provider shall submit to the COUNTY an invoice with ca supporting documentation in a form acceptable to the Clerk. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. 'The Sustainabillty Director will review the request, note her approval on the request.and forward it to the Clerk for payment. 7.2.4 As a condition precedent for any payment due under this Agreement, the CONSULTANT shall submit monthly, unless otherwise agreed in writing by the COUNTY, a proper invoice to COUNTY requesting payment for services properly rendered and reimbursable expenses due hereunder. The CONSULTANT'S Invoice shall describe with reasonable particularity the service rendered. The CONSULTANT'S Invoice shall be accompanied by such documentation or data in support of expenses for which payment is sought as the COUNTY may require. 5 Packet Pg. 3043 IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly authorized representative. CONSULTANT: WITNESS: WOOD ENVIRONMENT $INFRASTRUCTURE SOLUTIONS INC. le Signature Date Signature Date Office Manager > 76 N � It BOARD OF COUNTY COMMISSIONERS MATTE T:' I MADOK, CLERK OF MONROE CQ NTY, FLORIDA76 b ��• y: t]ep_ L �Glerk Mayor/Ohairrn cv cv cv cv Date; 2.2 ?A z'° p CO MO E COU r tY — ED O N r p j- ERCADO ASSIST _ ' Date a q o � G X: 6 Packet Pg. 3044 EXHIBIT A EPA Grant CL le c 0 U U cv cv cv cv u 7 Packet Pg. 3045 X7-01D00020-0 Pagel GRANT NUMBER(FAIN): 01 D00020 J EP Sri p� U.S. ENVIRONMENTAL PROGRAMCODE:UMBER X7 1104/20 9DATE OF AWARD PROTECTION AGENCY TYPE OF ACTION MAILING DATE o New 1111112019 Cooperative Agreement ASAP 69 ENT METHOD: 4AC�HC 4c �° RECIPIENT TYPE: Send Payment Request to: County Las Vegas Finance Center CL RECIPIENT: PAYEE: Monroe County Monroe County 5100 College Road 5100 College Road Key West,FL 3340 Key West,FL 33040 EIN: 59.6000749 PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST Rhonda Haag Jennifer Shadle Kenny Richardson 5100 College Road 61 Forsyth Street Grants and Audit Management Section Key West,FL 33040 Atlanta,GA 30303-8960 E-Mail: richardson,kenny®epa.gov y E-Mall: haag-rhonda@monroecounty-fl.gov E-Mail: shadle.jennlfer®epa.gov Phone:404-562-9021 Phone:305 453-8774 Phone:404-562-9436 PROJECT TITLE AND.DESCRIPTION Monroe County Canal Restoration O This action approves an award in the amount of$145.995 to Monroe County,Florida to address water quality Issues,canal management,and sargassum removal within the Monroe County canals in South Florida. m BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD C57 TOTAL PROJECT PERIOD COST 09/3012019 - 10/30/2020 09/3012019 - 10/3012020 $149,995.00 $149,995,00 cu U NOTICE OF AWARD Based an your Application dated 07/15/2019 including all modifications and amendments,the United States acting by and through the US Environmental Prolection Agency(EPA)hereby awards$14g,995.EPA agrees to cost-share 1P0M%of all approved budget period costs incurred,up to and not exceeding total federal funding of$149,995. Recipient's signature is not required on this agreement. The recipient demonstrates Its commitment to carry out this award by either.1)drawing down funds within 21 days after the EPA award or amendment mailing date:or 2)not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award,the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date.In case of disagreement,and until the disagreement is resolved,the recipient should not drew down on the funds provided by this CJ award/amendment,and any costs incurred by the recipient are at its own risk.This agreement is subject to applicable EPA regulatory and statutory provisions, CD all terns and conditions of this agreement and any attachments. N ISSUING OFFICE(GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE CD ORGANIZATION/ADDRESS ORGANIZATION!ADDRESS tV U.S.EPA,Region 4 N 61 Forsyth Street Water Division r" Atlanta,GA 30303-8960 61 Forsyth Street �. Atlanta,GA 30303-8960 THE UNITED STATES OF AMERICA BY THE U.S.ENVIRONMENTAL PROTECTION AGENCY Digital signature applied by EPA Award Official Keva R.Lloyd-Grants Management OfficerDATE 1 1/0412 0 1 9 r r re Packet Pg. 3046 EPA Funding Information V-011300020-0 Page2 FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL EPA Amount This Action $ $149.995 $149,995 EPA In-Kind Amount $ $ $ 0 Unexpended Prior Year Balance $ $ $0 Other Federal Funds $ $ $0 Recipient Contribution $ $ $0CL State Contribution $ $ $0 Local Contribution $ $ $0 r Other Contribution $ 5 $0 Allowable Project Cost b 0 $149,995 $149,995 ns Assistance Program(CFDA) Replatqry Authority 66.436-Surveys Clean Water Act:Sec.104(b)(3) 2 CFR 200 O Studies 2 CFR 1500 and 40 CFR 33 Investigations Demonstrations and Training Grants and Cooperative Agreements- Seclion 104(b)(3)of the Clean Water Act U Fiscal Site Name Req No FY Approp. Budget PRC Object SltelProject Cost Obligation! Code Organization Class Organization Deobligation 2004TC0001 192C 8 04TOORR 000SK2 41113 149,99 N CD N r r r 149,99 Packet Pg. 3047 X7-01D00020-0 Page 3 Bud el Summary Pa e Table A-Object Class Category Total Approved Allowable (Non-construction) Budget Period Cost 1.Personnel $0 2.Fringe Benefits $0 3.Travel $0 4.Equipment $0 S.Supplies $0 6.Contractual $149,995 CL 7.Construction $0 8.Other $0 9.Total Direct Charges $149,995 10.Indirect Costs: % Base $0 e 11.Total(Share: Recipient 0_¢Q% Federal $149,995 12.Total Approved Assistance Amount $149,995 13.Program Incoma $0 14.Total EPA Amount Awarded This Action $149,995 y 16.Total EPA Amount Awarded To Date $149.995 O O CJ 76 CJ CJ N N N N r r r U Packet Pg. 3048 X7-01 D00020-0 Page 4 Administrative Conditions General Terms and Conditions The recipient agrees to comply with the current EPA general terms and conditions available at: Itttps://w%vw epa govrgrants!epa-General-terms-and-conditions-effective-october-1-2019-or-later These terms and conditions are in addition to the assurances and certifications made as a part of the award and the terms,conditions,or restrictions cited throughout the award. CL The EPA repository for the general terms and conditions by year can be found at: htt s:Hwww.e a.gov/grants/grant-terms-and-conditions. m GRANT-SPECIFIC ADMINISTRATIVE CONDITIONS 0 A. Correspondence Condition The terms and conditions of this agreement require the submittal of reports,specific requests for approval, or notifications to EPA. Unless otherwise noted,all such correspondence should be sent to the following email addresses: Federal Financial Reports(SF-425): LVFC-grantsra.el2a.Rgovv ' MBE/WBE reports(EPA Form 5700-52A): R tep•igt,•antsmbewbereportin,,t epa.gov ricliardson.keiiny@epa.gov epa.gov(optional) U All other forms/certifications/assurances,Indirect Cost Rate Agreements,Requests for Extensions of the Budget and Project Period,Amendment Requests, Requests for other Prior Approvals, updates to recipient information(including email addresses,changes in contact information or changes in authorized representatives)and other notifications: Kenny Richardson/Grants Management Specialist U richardson.kenny@epa.gov 404-562-9021 cv . cv Jennifer Shadle/Project Officer shadle.jennifer@epa.gov 404-562-9436 Payment requests(if applicable): Jennifer Shadle/Project Officer shadle.jennifer@epa.gov 404-562-9436 Quality Assurance documents,workplan revisions,equipment lists,programmatic reports and deliverables: Jennifer Shadle/Project Officer shadle.jennifer@epa.gov 404-562-9436 B. Extension of Project/Budget Period Expiration Date Packet Pg. 3049 EPA has not exercised the waiver option to allow automatic one-time extensions for non-research grants under 2 CFR 200.308 (d)(2),Therefore,if a no-cost time extension is necessary to extend the period of availability of funds the recipient must submit a written request to the EPA prior to the budget/project period expiration dates.The written request must include:a justification describing the need for additional time,an estimated date of completion,and a revised schedule for project completion including updated milestone target dates for the approved workplan activities. In addition, if there are overdue reports required by the general,administrative, and/or programmatic terms and conditions of this assistance agreement,the recipient must ensure that they are submitted along with or prior to submitting CL the no-cost time extension request. C. Disadvantaged Business Enterprise(DBEs) r m UTILIZATION OF SMALL, MINORITY AND WOMEN'S BUSINESS ENTERPRISES le GENERAL COMPLIANCE,40 CFR,Part 33 The recipient agrees to comply with the requirements of EPA's Disadvantaged Business Enterprise(DBE) Program for procurement activities under assistance agreements,contained in 40 CFR, Part 33 except as described below based upon the associated class deviation. EPA MBE/WBE CERTIFICATION,40 CFR, Part 33,Subpart B A class exception to the following provisions of Subpart B of 40 CFR Part 33 has been issued suspending the EPA MBE/WBE certification program: §33.204(a)(3)providing that an entity may apply to EPA 76 MBE or WBE certification after unsuccessfully attempting to obtain certification as otherwise described , in §33.204;and §33.205 through and including§33.211.The class exception was authorized pursuant to the authority in 2 CFR 1500.3(b). 76 FAIR SHARE OBJECTIVES,40 CFR,Part 33,Subpart D A class exception to the entire Subpart D of 40 CFR Part 33 has been authorized pursuant to the authority in 2 CFR 1500.3(b).Notwithstanding Subpart D of 40 CFR Part 33,recipients are not required to U negotiate or apply fair share objectives in procurements under assistance agreements. cv MBEIWBE REPORTING-SPECIFIC CHANGES PURSUANT TO CLASS DEVIATION,40 CFR, Part 33,Subpart E c® When required,the recipient agrees to complete and submit a"MBE/WBE Utilization Under Federal T_ Grants and Cooperative Agreements"report(EPA Form 5700-52A)on an annual basis.The current EPA Form 5700-52A can be found at the EPA Grantee Forms Page at http5: epa.uov' rantsiepa-!Zrantec-forms. Reporting is required for assistance agreements where funds are budgeted for procuring construction, equipment,services and supplies(including funds budgeted for direct procurement by the recipient or procurement under subawards or loans in the"Other"category)with a cumulative total that exceed the threshold amount of$250,000, including amendments and/or modifications.When reporting is required, all procurement actions are reportable,not just that portion which exceeds $250,000. MBE/WBE reports should be sent to: To: R4enaarantsmbewbereportitte a.epn.eov and Cc: richardson.kcnnvfa:ena.aov Packet Pg. 3050 Annual reports are due by October 30th of each year. Final reports are due by October 30th or 90 days after the end of the project period,whichever comes first. This provision represents an approved deviation from the MBE/WBE reporting requirements as described in 40 CFR,Part 33,Section 33.502. Programmatic Conditions CL A. Reporting Requirements:To meet reporting requirements under 2 CFR 200.328(b)(1)and(b)(2)(i) "Grantees shall submit semi-annual performance reports,due March 30th and September 30th, unless the awarding agency requires quarterly or annual reports. However,performance reports will not be required more frequently than quarterly. Annual reports shall be due 90 days after the grant year,quarterly or semi-annual reports shall be due 30 days after the reporting period. The final performance report will be due 90 days after the expiration of termination of grant support to the EPA Project Officer and Technical Officer. Semi-annual progress report content shall include: 1. work status; 2. any difficulties encountered; 3. preliminary data results; 4. a discussion of expenditures during the reporting period; 5. a comparison of e the percentage of the project completed to the project schedule; 6. an explanation of any significant discrepancies and 7. a statement of activity anticipated during the subsequent reporting period. B. Quality Assurance—If applicable,the QAPP should be consistent with the specifications of the EPA Quality System Document EPA Requirements for Quality insurance Project Plan EPA QA/R-5. This U document can be found at litto:..,www.epa.gov/gtialitv.As-docs/r5-final.pdf. The grantee will submit within 90 days of the award date,to the EPA Project Officer,either a Quality Assurance Project Plan(QAPP),a confirmation an existing QAPP has been approved by EPA,or this project will not collect or generate any environmental data. No work involving direct measurements or data generation,environmental modeling,compilation of data from literature or electronic media,and data supporting the design,construction,and CJ operation of environmental technology shall be initiated under this project until the EPA Project Officer, in concert with the EPA Quality Assurance Manager,has approved the quality assurance documentation. N cv The grantee must ensure that they have reviewed and approved a Quality Assurance Project Plan C" for subgrantees data collection in compliance with their EPA approved Quality Management Plan prior to collection of data by subgrantees under this grant. Information regarding EPA's Quality System for Environmental Data and Technology can be found at http:!/www.epa.gov.`owow/monitoring/nationalsurveys.html. C. Geospatial Data-In accordance with Circular A-]6 and CIO Policy Transmittal 05-002,all geospatial data created must be consistent with Federal Geographic Data Committee(FGDC)endorsed standards. Information on these standards may be found at www,fadc.gov. D. Revisions of Budget and Protect Plans: Per 2 CFR 200.308(b)Recipients are required to report deviations from budget or project scope or objective,and request prior approvals from Federal awarding agencies for budget and program plan revisions, in accordance with this section. Programmatic Requirement: Recipients are requested to submit the appropriate 424A and budget object Packet Pg. 3051 class category sheets for review and approval for any changes>10%of the total approved budget. (c)(1)For non-construction Federal awards,recipients must request prior approvals from Federal awarding agencies for one or more of the following program or budget-related reasons: (i)Change in the scope or the objective of the project or program(even if there is no associated budget revision requiring prior written approval). (ii)Change in a key person specified in the application or the Federal award. (iii)The disengagement from the project for more than three months,or a 25 percent reduction in time CL devoted to the project,by the approved project director or principal investigator. uJ (iv)The inclusion,unless waived by the Federal awarding agency,of costs that require prior approval in accordance with Subpart E—Cost Principles of this part or 45 CFR part 75 Appendix IX,"Principles for Determining Costs Applicable to Research and Development tinder Awards and Contracts with Hospitals,"or 48 CFR part 31,"Contract Cost Principles and Procedures,"as applicable. (v)The transfer of funds budgeted for participant support costs as defined in §200.75 Participant support costs to other categories of expense. (vi)Unless described in the application and funded in the approved Federal awards,the subawarding, transferring or contracting out of any work under a Federal award,including fixed amount subawards as described in§200.332 Fixed amount subawards.This provision does not apply to the acquisition of supplies,material,equipment or general support services. (vii)Changes in the approved cost-sharing or matching provided by the non-Federal entity. ' (viii)The need arises for additional Federal funds to complete the project. E.Cybersecurity Reguirement: Per PN-2015-005,(a)The recipient agrees that when collecting and managing environmental data under this assistance agreement, it will protect the data by following all applicable State law cybersecurity requirements. (b)(1)EPA must ensure that any connections between the recipient's network or information system and EPA networks used by the recipient to transfer data 76 under this agreement,are secure.For purposes of this Section,a connection is defined as a dedicated persistent interface between an Agency IT system and an external IT system for the`purpose of transferring information.Transitory,user-controlled connections such as website browsing are excluded from this definition. If the recipient's connections as defined above do not go through the Environmental Information Exchange Network or EPA's Central Data Exchange,the recipient agrees to contact the EPA Project Officer(PO)no later than 90 days after the date of this award and work with the designated c® Regional/Headquarters Information Security Officer to ensure that the connections meet EPA security cv requirements,including entering into Interconnection Service Agreements as appropriate.This condition does not apply to manual entry of data by the recipient into systems operated and used by EPA's regulatory programs for the submission of reporting and/or compliance data. m (2)The recipient agrees that any subawards it makes under this agreement will require the subrecipient to comply with the requirements in(b)(1)if the subrecipient's network or information system is connected to EPA networks to transfer data to the Agency using systems other than the Environmental Information Exchange Network or EPA's Central Data Exchange.The recipient will be in compliance with this condition:by including this requirement in subaward agreements;and during subrecipient monitoring deemed necessary by the recipient.under 2 CFR 200.331(d),by inquiring whether the subrecipient has contacted the EPA Project Officer.Nothing in this condition requires the recipient to contact the EPA Project Officer on behalf of a subrecipient or to be involved in the negotiation of an Interconnection Service Agreement between the subrecipient and EPA. F.Clean Water Act Reaulation Adherence: The Grantee is responsible for adhering to all applicable Federal and state laws,including the Clean Water Act(CWA)and regulations,and ensuring compliance Packet Pg. 3052 with all required approvals of the various regulatory requirements. If the grantee fails to adhere and/or comply with applicable Federal laws,state laws, and/or regulations,then the grantee will be solely liable for all penalties and environmental impacts related to this project or tasks performed in relation to this project. G.Substantial Involvement: In accordance with the EPA Order 5700.1,Section 7(b)(1),the agreement is being awarded as a cooperative agreement per 2 CFR 200.24 due to EPA's role in this agreement under Clean Water Act Section 104(b)(3)to include,among other activities,the review and approval of work plan, review and approval of reports,and technical assistance,as requested to complete the objectives of CL this project. H. Pre-Award Costs: pre-award costs are those incurred prior to the effective date of the Federal award directly pursuant to the negotiation and in anticipation of the Federal award where such costs are necessary for efficient and timely performance of the scope of work. Such costs are allowable only to the extend that they would have been allowable if incurred after the date of the Federal award and only with le the written approval of the Federal awarding agency. The program is approving the pre-award costs incurred due to the timely of the FY 19 awards and recommended start date in the Request for Applications. I,Technical Officer for this grant is Steve Blackburn at blackburn.steven@epa.gov. 76 e3 e3 cv cv cv cv e3 Packet Pg. 3053 DATE(MWDD/YYYY) A n CERTIFICATE OF LIABILITY INSURANCE 01/29/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this w certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: AOn Risk services southwest, Inc. PHONE FAX Houston TX Office (A/C.No.Ext): (866) 283-7122 AIC.No.: (800) 363-0105 555S San Felipe E-MAIL p suite 1500 ADDRESS: _ Houston Tx 77056 USA CL INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURERA: AIG specialty Insurance Company 26883 7WGUSA Holdings, Inc. INSURER B: ACE American insurance Company 22667 r Wood Group USAt Inc. r and its subsidiaries and Affiliates INSURERC: American International Group UK Ltd AA1120187 17325 Park ROW INSURER D: Houston TX 77084 USA INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:570080359443 REVISION NUMBER: y THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD h® INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, O EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested O ILT TYPE OF INSURANCE ADD S BR POLICY NUMBER POLICY F POLICY XP LIMITS LT INSD WVD MM/DD MM/DD B X COMMERCIAL GENERAL LIABILITY HDOG EACH OCCURRENCE $2,000,.000 ug CLAIMS-MADE OCCUR DAMAGE o RENTED $2,000,OOO PREMISES Ea occurrence MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $2,000,000 (B GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 A POLICY PRO ❑LOC PRODUCTS-COMP/OPAGG $4,000,000 m JE OTHER: o a ISA H25300312 07/01/2019 07/01/2020 COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY $2,000 000 Ea accident X ANY AUTO ff PR� NAGEMENT BODILY INJURY(Per person) 0 OWNED SCHEDULED BODILY INJURY(Per accident) GI AUTOS ONLY AUTOS HI ED AUTOS NON-OWNED PROPERTYDAMAGE ONLY AUTOS ONLY MA/ IVE N/A Y f 1' —d/N P r ccident (a Y�qq{{,� CJ UMBRELLA LIAR OCCUR d1V 3Jb'NE/W SItJ A9 Q3n EACF�®CCURRENCE N EXCCD ESS LIAB CLAIMS-MADE A GATE N DED RETENTION NN B WORKERS COMPENSATION AND WLRC66039262 07/01/2019 07/01/2020 X I PER STATUTE I JOTH- EMPLOYERS'LIABILITY ER ANY PROPRIETOR/PARTNER/EXECl1TIVE Y/N work Comp- ADS CD E.L.EACH ACCIDENT $1,000,000 B OFFICER/MEMBEREXCLUDE07 � NIA RWCC66039304 07/01/2019 07/01/2020 (Mandatory in NH) work Comp- WI E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below I E.L.DISEASE-POLICY LIMIT $1,000,000-_ c Archit&Eng Prof PSDEF1900726 07/01/2019 07/01/2020 Aggreagate Limit $5,000,000— Claims Made- Prof. Liab. Any one Claim $5,000,000.®�- r- SIR applies per policy ter s & condi ions DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) SEE ATTACHED ADDENDUM FOR ADDITIONAL NAMED INSURED WOOD COMPANIES. RE: Agreement for On Call Professional Engineering Services for Category A Canal Infrastructure Engineering services. Task order No. 11 to the Category A Contract for Canal Management 'v Program and Master Planning services. Monroe County, its successors and assigns are included as Additional Insured in r accordance with the policy provisions of the General Liability and Automobile Liability policies. E CERTIFICATE HOLDER CANCELLATION cu SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. it Monroe County AUTHORIZED REPRESENTATIVE �- 1100 Simonton street /�—yn Key West FL IV. m11c 33040 USA /lc/ct.2YaC4 VG1�G�J L ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Packet Pg. 3054 AGENCY CUSTOMER ID: 570000021966 LOC#: ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMEDINSURED Aon Risk Services southwest, Inc. ]WGUSA Holdings, Inc. POLICY NUMBER See Certificate Number: 570080359443 CARRIER NAIC CODE See Certificate Number: 570080359443 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance CL INSURER(S)AFFORDING COVERAGE NAIC# INSURER r r INSURER sm INSURER sm le INSURER us ADDITIONAL POLICIES If a policy below does not include limit information,refer to the corresponding policy on the ACORD certificate form for policy limits. O POLICY POLICY N INSR ADDL SUBR POLICYNUMBER LIMITS LTR TYPE OF INSURANCE INSD FWD EFFECTIVE DATE VE EXPIRATION (MM/DD/YYYY) (PIhUDD/YYYY) OTHER A Env contr Poll CPL12456119 07/01/2019 07/01/2020 Aq gregate $5,000,000 claims made- Poll. Liab. Limit Per Loss $5,000,000 (J Limit tJ N N N N r r r U ACORD 101(2008/01) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg. 3055 AGENCY CUSTOMER ID: 570000021966 LOC#: A ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMEDINSURED Aon Risk services southwest, Inc. JWGUSA Holdings, Inc. POLICY NUMBER see certificate Number: 570080359443 CARRIER NAIC CODE See Certificate Number: 570080359443 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS ASCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance Additional Named Insured Named Insureds: JWGUSA Holdings, Inc. AMEC Construction Management, Inc. AMEC E&E, P.C. r AMEC Engineering and Consulting of Michigan, Inc. r AmeC Foster wheeler Energia, S.L.U. AmeC Foster wheeler Industrial Power Company, Inc. AmeC Foster wheeler Kamtech, Inc. AmeC Foster wheeler Martinez Inc. AmeC Foster wheeler North America Corp AmeC Foster wheeler Power Systems, Inc. AmeC Foster wheeler USA Corporation F® AmeC Foster wheeler ventures, Inc. BMA solutions, Inc. C E C Controls Company, Inc. Cape Software, Inc. Foster wheeler Intercontinental Corporation Ingenious, Inc. John Wood Group PLC > Kelchner Inc. MACTEC Engineering and Consulting, P.C. MASA ventures, Inc. Mustang International, LP C) Mustang International, Inc. Rider Hunt International USA, Inc. RHI Talent, Inc. RWG (Repair & overhauls) USA, Inc. swaggart Brothers Inc. wood Environment & Infrastructure solutions Inc. (, wood Group Alaska, LLC Wood Group PSN, Inc ¢ Wood Group USA, Inc. ctz wood Massachusetts, Inc. C) wood Programs, Inc. N N N N r r r ACORD 101(2008101) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg. 3056