Item N4 I�`�
County of Monroe
�y,4 ' '�, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor Heather Carruthers,District 3
�1 `_ll Mayor Pro Tem Michelle Coldiron,District 2
The Florida.Keys ��` �)-.�p�`� � Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
September 16, 2020
Agenda Item Summary #7345
BULK ITEM: No DEPARTMENT: BOCC District 3
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774
N/A
AGENDA ITEM WORDING: Discussion and direction to staff to begin to explore the process to
levy a Municipal Service Benefit Unit (MSBU) to fund Sea Level Rise (SLR) Adaptation Projects,
including the Twin Lakes and Sands subdivisions pilot projects which are unable to be fully funded
with limited capital funds, grant funds and other funding sources and to continue to seek other
funding sources.
ITEM BACKGROUND:
HDR and its subconsultant team for the County's Roadway Vulnerability Analysis and Capital
project are analyzing 300+ miles of roadways maintained by the County to determine the
recommendations for when and how high vulnerable sections of roads should be elevated with
accompanying drainage improvements. This project is progressing but is not complete.
The construction estimates for the Twin Lakes subdivision is approximately $7 million and
approximately $8 million for the Sands subdivision. The County has applied for grants but has
limited funds for capital projects. The construction of the pilot projects may be funded by a
municipal services benefit unit (MSBU) whereby a special assessment may be levied to generate
funds for these projects.
The County is authorized under Section 125.01(1)(q)to establish MSBU within all or any part of the
unincorporated county, within which may be provided essential facilities from funds derived from
special assessments on the properties located within the MSBU. Sea Level Rise Adaptation would
fall under "streets", "drainage" or within the definition of"other essential facilities and municipal
services." as per F.S. 125.01(1)(q).
F.S. 197.3632- Uniform method for levy, collection, and enforcement of non-ad valorem
assessments.-sets forth the process and timeline to levy and collection special assessments which is
summarized below.
MSBU CALENDAR YEAR SCHEDULE
Before January 1 4 consecutive week public notice notification that
the local government has intent to use the uniform
method of collection for non-ad valorem
assessment
By January 1 Adopt a resolution at a public hearing (by March
1 if local government,property appraiser, and tax
collector agree)
By January 10 Local government mails by U.S Postal first-class
mail a copy of the resolution to property
appraiser, tax collector, and the Department of
Revenue (by March 10 if the local government,
property appraiser, and tax collector agree)
By June Property Appraiser provides local government
with legal descriptions,names and addresses of
the property owners within boundary of MSBU
Between January 1 to September 15 20 Days Prior to the public hearing to adopt a non
ad-valorem roll local government shall notice the
hearing by U.S.Postal first-class mail and by
newspaper. The notice by mail shall be sent to
each property owner that shall be subject to the
assessment
Between January 1 and September 15 Local government adopts a non ad-valorem roll at
public hearing if. 1)Non ad-valorem assessment
is levied for the first time 2) assessment is
increased beyond the maximum rate authorized 3)
upon any boundary changes 4)upon change of
purpose or use of revenue
Between January 1 and September 15 Written Objections—Property owners have a right
to appear at the hearing and to file written
objections with the local government within 20
days of the notice
Local government makes agreement with Property
Appraiser and Tax Collector for providing
reimbursement of administrative costs. (Postage,
forms, supplies, etc.)
PREVIOUS RELEVANT BOCC ACTION:
06-18-18: Approval to advertise a Request for Qualifications for professional services for a Sea
Level Rise Resilience and Vulnerability Analysis for County Maintained Roads and Related
Services.
02/12/19: Approval to negotiate in rank order with the firms responding to the Request for
Qualifications for professional services for the Roads Vulnerability Analysis and Capital Plan for
County-maintained roads and related services.
05/22/19: Approval of a contract with HDR, Inc., the highest ranked respondent for the Roads
Vulnerability Analysis and Capital Plan for County-maintained roads and related services, in the
amount of$1,708.491.66,plus $189,167.18 for optional services, totaling $1,897,658.84 over 3
fiscal years.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Direct Staff to continue to look at funding sources including
levying an MSBU for SLR adaptation pilots projects.
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: Unknown/TBD
Expiration Date: Unknown/TBD
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Heather Carruthers Completed 09/11/2020 2:49 PM
Christine Limbert Completed 09/11/2020 2:54 PM
Liz Yongue Completed 09/11/2020 3:45 PM
Board of County Commissioners Pending 09/16/2020 9:00 AM