2015-2016 FK-129 12/09/2015 ' AMY HEAVILIN, CPA
K.N.........__ _ CLERK. OF CIRCUIT COURT & COMPTROLLER
�� MONROE COUNTY,FLORIDA
at
Jac
DATE: January 28, 2016
TO: Mayra Tezanos, Executive Administrator
Planning and Environmental Resources Department
ATTIC• Beth Bergh �J
FROM: Cheryl Robertson Aide to the Clerk of Court& Comptroller L n/U/? f oArkis 0)1
At the December 9, 2015 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Item HI Approval of task assignment with the Florida Fish & Wildlife
Conservation Commission (FFWCC) to receive $70,000 which will allow the County to hire a
contractor to remove invasive exotic plants from conservation lands that are owned or managed by
Monroe County.
The Enclosures are not fully executed; it must be executed by FWCC and fonvarded to the Clerk for
finalization. If you have any questions,please feel free to contact me.
cc: County Attorney
Finance
File
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fox:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
•
I
• TASK ASSIGNMENT NOTIFICATION FORM
FWC CONTRACT NO. 13101 q tea rrl bfY'
Task Assignment Number FK-129 Date 13^'-.9^Mer 2015
Contractor Name.Monroe County FWC Contract Manager.Ruark Cleary(850)617-9427
Contractor's Contract Manager:Beth Bergh 305 289 2511 FWC Site Manager Jackie Smith(712)871-5407
Beg
Project l rile:Monroe County Mniv ilaanG Initial PIM 97849391000
Task Description and Payment Schedule See Exhibit I. The Contractor is not authorized to perform work on any additional sites until such time as the FWC and
the Contractor have fully executed a Change Order for said additional work Any work performed by the Contractor contrary to this Task Assignment shall beat
the Contractors expense The Contractor is authorized to subcontract.
Deliverables As specified in the Scope of Work(Exhibit 1). systematically traverse,locate and treat 100%of the listed invasive plants within the 6.5 acres of
Monroe County Properties resulting in a minimum of95%of target plants being killed
Task Assignment Conditions
I. The Contractor shall provide written notification to the Contract Manager upon completion of treatment event(s).
2 Upon FWC Site Manager approval,the Contractor is authorized to control incidental occurrences of any current FEPPC category one or category two invasive
exotic plant species encountered within the Project Sites) Coss for these control operations shall not exceed the established Task Assignment amount,and must
not jeopardize the Contractor's ability to achieve the required level of control for the primary target species. It is the responsibility of'the Contractor to determine
that all control operations do not exceed the established Task Assignment amount.
Financial Consequences'
lithe Contractor materially fails to comply with the terms and conditions of this Purchase Order as determined by the Contract Manager.including any
Federal and State statutes,rules or regulations applicable to this Purchase Order,the Commission shall take one or more of the following actions,as
appropriate for the circumstances and allowed by law A-Temporarily withhold cash payments pending correction of the deficiency,B-Reduction of cash
payment If correction ofdeticiency is not made,C-Disallow all or part of the cost of the activity or action not in compliance,D-Request refund of previously
disbursed payments related to deficiency,E-Wholly or partly suspend or terminate this agreement.F-Withhold furore Purchase Order for the project or
program,G-Seek other remedies legally available
Task Assignment Start Date Upon execution Final Treatment Completion Date June 30,2016
Task Assignment Type Amount Not To Exceed'.
- - Fixed Price 570,000 00
Total Task Assignment Value S70.000.00
Funding Information
ORG CODE EO OBJECT CODE MODULE SPEC.CAT. PROJECT* YEAR AMOUNT
77358090200 3K 139940 102339 FK-129 15-16 $70.000.00
MON'OE COUNTY FLORIDA FISH AND WILDLIFE
_,tml/, / S CO SERVATION COMMISSION 2
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G tit�r Date ar Cleary, ontract Ma ate
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/ (M�`NNROE COUNTY ATTORNEY a/y�i6
APPROVED AS TO FORM PM Section Leader Date
PETER MORRIS Division Director/designee Date
ASSISTANT :OUNTY ATTORNEY`rb
Date: -.• +
i' CLERK
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PAT Contrail No. 13101;Task Assignment F JI .-s. 'j
TASK ASSIGNMENT RESPONSIBILITIES
RESPONSIBILITIES OF THE CONTRACTOR:
I. Upon full execution of the Task Assignment.the Contractor will coordinate with the FWC Site Manager to establish a mutually
agreeable work schedule:
2. A Ground Crew Supervisor,employed by the Contractor,will he present at all times when work on the site is undenyay;
3. Ground Crew Supervisors will be responsible for all control activities and safety on project sites.The Ground Crew Supervisor
will assure contract crews are knowledgeable of,and remain within property and treatment boundaries. Every effort shall be
made by the Contractor to avoid damage to native vegetation and wildlife;
4. Ground Crew Supervisors will be pesticide applicators possessing current certification by the Florida Department of Agriculture
and Consumer Services(FDACS)in the Natural Areas categories. A copy of each supervisor's FDACS certification will be
provided to the FWC Site Manager prior to initiation of on-site supervisory duties;
5. The Ground Crew Supervisor may supervise a maximum of eight(8)field employees at any given time,unless otherwise noted
in the Task Assignment;
6. The Ground Crew Supervisor shall be responsible for the collection,recording,and timely submission of all data and reports
required. At weekly intervals and at the completion of initial treatments and site reassessment,a complete report will be
submitted to the Site Manager detailing sites treated,number and size of plants killed,and type of treatment used.This data will
he recorded on the FWC')'Gaily Progress Report Form",
d
7. The Contractor will strictly adhere to all herbicide label application,precautionary,and safety statements:
8. All control efforts shall be at least 95%effective in preventing re-sprout of treated target vegetation. If 95%kill rate is not
achieved for any area of the project after two months following project completion,one additional thorough treatment of the
plant species listed under`Project Goals"in the project area will be the responsibility of the Contractor at no cost to the FWC;
9. The Contractor shall forward an original invoice along with all corresponding Daily Progress Report Forms,completed and
approved,to FWC Invasive Plant Management,3800 Commonwealth Boulevard,MS 705,Tallahassee.Florida 32399-3000
within ten(10)working days of work completion.
10. RESPONSIBILITIES OF THE FWC SITE MANAGER:
I I. The Site Manager reserves the right to inspect,at any time,the Contractor's procedure,spray system(s),spray solution(s),and
other ancillary equipment,and to approve operating personnel. Inspection,however.will not relieve the Contractor of any
obligations or responsibilities nor will it transfer any liability to the lands listed under"Project Location";
12. No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes
additional treatment areas or change in treatment methodology;
13. The site management agency authorizes FWC Invasive Plant Management staff to approve invoice payments of all funds
encumbered under this Task Assignment. Payment will be approved only for that work approved by the Site Manager. A copy
of the approved invoice will be forwarded to the site management agency.
FWC Contract No.13101;Task Assignment FK-129,Page 2 of 2
•
Scope Of Work Exhibit I
Project Information
Project Title : Monroe County Initial Treatment 2015-2016
Fiscal Year : 2015-2016
Project Category : Large
Treatment Type : Initial
Task Assignment No : FK-129
Contact Information
First Name : Beth
Last Name : Bergh
Addressl : 2796 Overseas Hwy, Suite 400
City : MARATHON
State : FL
Zip : 33050
Primary Phone : 305-289-2511
Email : bergh-beth@monroecounty-fl.gov
Location
Managed Area : Monroe County Managed Areas
Total Acreage of Managed Area : 1,606
Lead Agency : Monroe County
Regional Working Group : Florida Keys
Project Location
Monroe County conservation lands are located throughout the Florida Keys from Key West to Key Largo,with the majority of the lands located in the Lower Keys
(south of th
Project Counties
County
Monroe
Directions to Pre-bid Location
NA - County to hire contractor
Exhibit I
RESPONSIBILITIES OF THE CONTRACTOR
Unless otherwise established in the Purchase Order,the Contractor shall complete all work as set forth in the
Project Scope of Work in full compliance with the terms of the Contract.The responsibilities of the Contractor
include(this is not a complete list;refer to FWC RFP 13/14-94 for all requirements):
a. Within 30 days from receipt of the Purchase Order, the Contractor shall initiate control operations at the
specified project location, unless stated otherwise in the Project Scope of Work, Purchase Order, or email
correspondence with the Site Manager.The Contractor shall notify the Site Manager via electronic mail seven
days prior to entering the work site. Prior to initiating work,the Contractor shall provide an estimated work
schedule to the Site Manager for discussion.The Contractor shall provide the Project and Site Managers with
the following access numbers: office telephone; cellular numbers for all supervisors working on FWC
projects;and a valid email address.The Contractor is not authorized to perform work on any additional sites
or plant species until such time as FWC has fully executed a Change Order for said additional work.Any work
performed by the Contractor contrary to the Purchase Order shall be at the Contractor's expense.
b. Within seven working days from receipt of the Purchase Order, the Contractor shall email to the Project
and Site Managers the contact information for the Contractor's designated certified ground crew
supervisor(s) for the project. The Contractor's ground crew supervisor must be present at all times when
work on the site is underway.Any change to who is the ground crew supervisor must be approved in advance
by FWC and the Site Manager.
c.Ground Crew Supervisors shall be responsible for: 1)coordination with the Site Manager on a daily/weekly
basis; 2) all control activities and crew safety on project sites; 3) ensuring that all contract crews are
knowledgeable of,and remain within,property and treatment boundaries; 4) ensuring that every effort shall
be made to avoid damage to native vegetation and wildlife, which includes site disturbance; and, 5) the
collection, recording,and timely submission of all data and reports required.At regular intervals determined
by the Site Manager and at the completion of initial treatment and site reassessment, a complete report will
be submitted to the Site Manager detailing sites treated,number of plants or size of area treated,and type of
treatment used.These data will be recorded on the "Weekly Progress Report" (WPR). It is the responsibility
of the Contractor to submit complete and accurate WPR(s) to FWC and the Site Manager. Ground crew
supervisors may supervise a maximum of eight crew members at any given time, unless otherwise noted in
the Purchase Order or approved in writing by FWC and the Site Manager.
d.The Contractor is required to use GPS units to identify and document treatment area boundaries for each
day worked. Each crew member must carry a Garmin GPS (track setting should collect least often).
Submitting GPS tracks without actually conducting a treatment shall be grounds for default GPS tracks (if
requested) and Weekly Progress Reports shall be delivered to the Site Manager on a weekly basis (e.g.,each
Tuesday for the previous week's work). Treatments are recorded in terms of total acres covered and a
percent coverage of the target plants.Incomplete WPRs will be returned to the Contractor for completion.
e.The Contractor shall strictly adhere to all herbicide label application,precautionary,and safety statements.
The Contractor shall properly dispose of or recycle all herbicide and adjuvant containers.The Contractor is
also responsible for any leaks, spills, environmental damage, or theft of materials from the job site and for
reporting quantities to the Florida Department of Environmental Protection.
f.If the Site Manager requires a decontamination plan,then the Contractor shall submit a brief plan in writing
to the Site Manager for approval.The Contractor shall be required to follow any site specific decontamination
plan thus approved.
g. The Contractor is responsible for the repair, restoration, or replacement of any native vegetation or
property damaged as a result of any activity by the Contractor, at no cost to FWC and to the satisfaction of
FWC and the Site Manager.
h. 100%of target vegetation identified in the attached Scope of Work shall be treated in one thorough treatment.
If 95%control is not achieved for any area of the project two months following completion of the initial
treatment,one additional thorough retreatment of the area will be required and will be the responsibility of the
Contractor at no cost to the contracting entities.Control is defined as treatment effective in preventing re-sprout
of treated target vegetation.
Exhibit 1
i. To ensure that the selected Contractor provides the best service to public conservation land managers,
FWC has instituted a "Three Points Rule." Failure to fulfill the above responsibilities shall subject the
Contractor to an assessment of"points" as set forth in FWC RFP 13/14-94 and further described below.An
accrual of three points during the Contract term shall cause the Contractor to be ineligible to participate on
any quote or project for one calendar year after dismissal. Use of the "three points rule" does not preclude
FWC from exercising its rights to terminate for default or convenience.
Three Point Default Table
Infraction Description Points
1 Failure to notify the FWC Project Manager 7 days prior to initiating work (unless authorized by 0.5
Project Manager).
2 Absence of the assigned crew supervisor holding valid FDACS pesticide applicator license in the 1.0
Natural Areas Weed Management certification during all times that work is conducted.
3 Failure to complete the task specifications by the completion date of the purchase order. 1.5
4 Failure to treat 100%of target vegetation and/or conduct retreatment to achieve 95%control level 2.0
when directed by Site Manager or FWC Project Manager.
5 Repeatedly submitting incorrect or incomplete progress reports,GPS tracks,or invoices. 0.5
6 Failure to obtain written approval to subcontract from Contract Manager. Subcontractors shall be 1.0
evaluated prior to approval.
7 Unacceptable non-target damage,as determined by FWC and the Site Manager. 1.0
8 Unacceptable site disturbance,as determined by FWC and the Site Manager. 1.0
9 Herbicide contamination/spill on public or adjacent private land. 1.0
10 Failure to maintain communication with site manager on progress/problems and work initiation or 1.0
completion.
RESPONSIBILITIES OF THE SITE MANAGER
a. The Site Manager shall attend the "pre-quote meeting' for their project(s) to ensure that Contractors
have sufficient information about the project area,targeted species,and site conditions in order to provide
a reliable quote for the work to be conducted.
To assist the Site Manager in preparing for a pre-quote meeting on their property, FWC has created the
"Site Manager Checklist".
b. The Site Manager shall be responsible for informing the awarded Contractor about timing of the
treatment(s), conflicting scheduled events, and current site conditions that may affect completion of the
contracted work.The Contractor is not responsible for any changes to the work specifications that have not
been approved by FWC.
c. Prior to the commencement of an invasive plant removal project, the Site Manager shall address the
necessity for a decontamination plan.If the Site Manager requires a plan,it shall be the responsibility of the
Site Manager to inspect all equipment prior to work commencing on the first day at the project site, on any
occasion that the equipment leaves the project site, and any time during the course of the control
operation.
d. The Site Manager shall monitor the activities of the Contractor and thus reserves the right to inspect, at
any time, the Contractor's procedure,spray systems,spray solutions,and other ancillary equipment,and to
approve or disapprove operating personnel. However, inspection, or a lack thereof, shall not relieve the
Contractor of any obligations or responsibilities nor shall it transfer any liability to the land listed as
"Project Location"in the Scope of Work or to FWC.
e. Before signing the Weekly Progress Report(s), the Site Manager shall verify that the content of the
WPR(s) reflect control operations observed in the field and described in the approved Scope of Work.
• Description
Exhibit 1
Managed Area : Monroe County Managed Areas
Habitat Description
See attached PDF file "Monroe Co Initial 2015-16 Natural Communities". Additional sites may be added to the project by
the Land Steward, as needed, if requested by neighboring property owners or if the site is a new acquisition by the
County. The Land Steward will notify the FWC if any additional sites are proposed.
FNAI Natural Communities
Targeted Plants
Brazilian pepper Schinus terebinthifolius
Australian pine Casuarina species
seaside mahoe, portia Thespesia populnea
lead tree Leucaena leucocephala
Other Targeted Plants
Unit Treatment History
2007 10 9,10 IPM BP, AP, SM Initia
2008 16 5,9,12 IPM BP, AP, SM Initia
2009 13 5,12 IPM BP,AP,SM Initia
2010 11 5,8,9,11,12 _ IPM BP,AP,SM Initia
2011 7 5,8,9,12,13A IPM BP,AP,SM Initia
2012 5 5,8,9,12 IPM BP,AP,SM Initia
2014 5 12 IPM BP,AP,SM Initia
2015 6 9,10,12 IPM BP,AP,SM Initia
Unit Description
COVER CLASS I RANGE(%): (1 I 0-5%) (2 16-25%) (3 126-50°/u) (4 151-75%) (5 176-95%) (6 196-
100%)
•
5 - Summerland KEy 1 cover class=5 (1 acre infested)
8 - Big Pine 0 cover class=5; 0.25 acres infested
9 - Eden Pines, Biq Pine 1 Cover class = 5; 1 acre infested
10 - Palm Villa, Big Pine 1 Cover class = 5; 1 acre infested
11 - Biq Pine/ No Name Keys 1 Cover class = 5; 1 acre infested
12 - Sands Sub, Biq Pine Key 1 Cover class = 6; 1 acre infested
13A - Fat Deer Key 1 Cover class = 5. 1 acre infested
20 - North Key Largo 0 Cover class = 4; 0.25 acres infested
Total Treatment Acres: 6.50
Addendum
Prior to any vendor selection with this request for quotes,the Commission will determine what treatment areas,
or portions thereof, can be completed based upon available funding. The Commission reserves the right to make
separate vendor selections for each defined treatment area to the Contractor with the lowest quote for that
treatment area.If an entire project area cannot be completed due to insufficient funds, the Commission reserves
the right to remove areas or reduce acres within an area; however, this will be done in consultation with the Site
Manager to ensure that the highest priority areas are treated, as funding allows.
If the acres within an area are reduced, the Contractor who is selected for that area based upon their quote will
have the opportunity to accept or decline the revised vendor selection, without penalty. Contractors will not be
allowed to alter their quotes as a result of a reduction in the acres to be treated.
. Specifications
Exhibit 1
STANDARD Work Specifications
Contractor shall begin treatment where directed by the Site Manager and shall proceed in a systematic manner across
contiguous areas to ensure 100/ of target vegetation is treated. Contractor will treat each target species by the most
effective method, such as basal bark or cut stump for trees and shrubs, and foliar for ferns, vines, and grasses. Small
seedlings/saplings may be hand-pulled and bagged, or hung on branches of surrounding trees. Pulled seedlings/saplings
should never be left on the ground. Climbing ferns and vines over eight feet tall should be treated by the "poodle-cut"
method. Contractor shall follow all label directions for applied herbicides. The label is the law. All herbicide mixes should
contain the adjuvant(s) necessary to ensure an effective treatment. A marker dye should be included in all tank mixes.
Contractor shall be liable for unacceptable non-target damage to native plant species. Disposal of plant material will be
in accordance with the SOW, which may include offsite dumping and tipping fees. Contractor shall supply all
transportation, chemicals, labor, and equipment necessary to accomplish the work assigned, unless otherwise stated in
the SOW (e.g., chemicals may be provided to Contractor). Contractor shall fully complete a Weekly Progress Report
(WPR) for all time worked on site and shall submit the WPR to the Site Manager (or designee) for signature at a
predetermined time and place. GPS tracks of each treatment area shall be recorded by Contractor and provided to the
Site Manager and/or the Commission upon request. Contractor will be responsible for security of work areas, such as
closing and locking gates during and after work hours. Contractor shall decontaminant all equipment before entering or
leaving the project area, to ensure that no propagules or reproductive material is transported between treatment sites
or managed areas.
Equipment Considerations
Monroe County to hire contractor; details to be included in Monroe County's contract with its contractor. The Florida
Keys Invasive Exotics Task Force's "Decontamination Protocol" requirements will be included in the County's contract
with the selected contractor.
Other Requirements and Provisions
Monroe County to hire contractor in accordance with Monroe County purchasing procedures. The County's contractor
will work under the direction of the County Land Steward. Due to the proximity to adjacent residences, on most sites
the exotic ."...ion will be physically removed and chipped. The County's contractor will complete as many of the
listed sites as possible within the contracted amount. Therefore, not all sites listed here may be completed. The project
will conclude by June 1, 2016.
Threatened, etc. Species
These areas provide habitat and resources for a myriad of wildlife, including resident and migratory birds, and endemic
plant species. The non-native plants that invade these areas decrease habita
Project Time Frame
Timing of the Treatment: Fall/Winter
2 treatments/cogon grass only
✓ Yes r No
Does treatment date matter?
✓ Yes r No
Can treatment occur on weekends? (Required)
✓ Yes No
can treatment occur outside of normal business hours? (Required)
✓ Yes n No
Uploaded documents for the Proposal Exhibit 1
Initial Treatment General Location.jpg Project locanapn/proximity General Location Map
Monroe Co - Initial 2015-16 Natural Communities.pdf Treatment area map Natural Communities
Monroe Co Initial 2015-16 Unit Maps.pdf Treatment area map Initial Treatment-Unit
Maps
Initial Treatment General Location.jpg Exhibit 1
Project location/proximity map
I:
MONROE COUNTY CL-7
INITIAL TREATMENT PROJECT °
2015-2016 NORTH KEY LARGO ., J
GENERAL LOCATION MAP • o _
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.if I FAT DEER KEY
BIG PINE KEY
SUMMERLAND KEY ATLANTIC OCEAN
Exhibit 1
Natural Communities: The contracted removal will focus on the following units:
UNIT KEY _ PARCELS ACRES NATURAL COMMUNITY*
5 Summerland 6 1 Hardwood hammock,buttonwood
8 Big Pine 2 0.25 Hardwood hammock
9 Big Pine 8 1 Hardwood hammock
(Eden Pines)
10 Big Pine 2 1 Hardwood hammock,pine
(Palm Villa) rockland, buttonwood / saltmarsh
11 Big Pine/ 4 1 Hardwood hammock
No Name
12 Big Pine 8 1 Hardwood hammock, buttonwood
(Sands Sub) / saltmarsh
13A Fat Deer 2 1 Hardwood hammock / Saltmarsh
20 Largo 1 0.25 Hardwood hammock
*All units also contain"disturbed" communities
Adjacent Natural Areas:
UNIT KEY Adjacent Natural Areas
5 Summerland NA
8 Big Pine USFWS Refuge
9 Big Pine USFWS Refuge
10 Big Pine USFWS Refuge
11 Big Pine / No Name USFWS Refuge
12 - Big Pine USFWS Refuge
13A Fat Deer Curry Hammock SP
20 Largo USFWS Refuge, State
Park
These areas provide habitat and resources for a myriad of wildlife, including resident and migratory
birds, and endemic plant species. The non-native plants that invade these areas decrease habitat
value and lower biodiversity. Just a few of the state and federally listed endangered and threatened
species of animals and plants that potentially utilize these habitats include: white-crowned pigeon
(Columba leucocephala), Key deer (Odocoileus virginianus claviunz), Lower Keys marsh rabbit (Sylvilagus
palustris hefneri), Schaus swallowtail butterfly (Heraclides aristodemis ponceanus), Bartram's hairstreak
butterfly (Strymon acis bartrami), eastern indigo snake (Dnjmarchon corals couperi), key mud turtle
(Kinosternon baurii), Key Largo cotton mouse (Peromyscus gossypinus allapaticola), Blodgett's wild
mercury (Argythamnia blodgettii), skyblue clustervine (Jacquemontia pen tan thos), manchineel
(Hippomane mancinella), and Garber's spurge (Chamaesyce garberi).
Additional sites may be added to the project by the Land Steward, as needed, if requested by neighboring
property owners or if the site is a new acquisition by the County. Land Steward will notify FWC of any
proposed additions.
Exhibit 1
Monroe County Initial Treatment 2015-2016
Blue hatching indicates proposed initial treatment sites. Red hatching indicates public
conservation lands. Green/yellow hatching indicates previous initial treatment project.
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Unit 12—Big Pine Key
Monroe County Initial Treatment Project 2015-2016
Exhibit 1
Curry Hammock SP
UNIT 13A
Fat Deer Key
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Unit 13 A— Fat Deer Key
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Unit 20—North Key Largo
Monroe County Initial Treatment Project 2015-2016