Month to Month 06/11/2014 MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, June 11, 2014
Key West, Florida
A Special Meeting of the Monroe County Board of County Commissioners convened
at 9:00 A.M., at the Marathon Government Center. Present and answering to roll call were
Commissioner Heather Carruthers, Commissioner George R. Neugent, Commissioner Danny
Kolhage, Commissioner David Rice and Mayor Sylvia Murphy. Also present at the meeting
were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Lindsey
Ballard, Deputy Clerk; County Staff, members of the press and radio; and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
Item A A motion was made by Commissioner Neugent and seconded by
Commissioner Carruthers granting approval of the Additions, Corrections and Deletions to the
Agenda. Motion carried unanimously.
PRESENTATIONS OF AWARDS
Item B I Mayor's Proclamation declaring the of of July to be Parks and Recreation
Month.
Item K3 Presentation of a Resolution in recognition of the Monroe County Tourist
Development council for dedicated service to Monroe County and the Florida Keys.
Item K4 Presentation of a Resolution to recognize the heroism the bravery of two young
men in the water rescue of the occupants of a small plane, bayside Marathon.
BULK APPROVALS
Motion was made by Commissioner Neugent and seconded by Commissioner Carruthers
granting approval of the Bulk Approvals. Motion carried unanimously.
Item C 1 Board granted approval of an Addendum Agreement # 001-shancock-s-10 to
our Microsoft Volume Licensing Agreement # OIE73214 for 20 Subscription Licenses for
Microsoft Office 365 for 27 months at a cost of$2,878.20.
06/11/2014 Page 1
Item C23 Board granted approval a Verbal of to month holdover lease with
Greyhound.
Item C24 Board granted approval to Reject All Bids and Authorization to Re-Bid the
KWIA Drainage Corrective Action Project Phase I.
Item C25 Board granted approval to Award bid and enter into a Contract for Janitorial
Services at the Florida Keys Marathon Airport (Terminal building) to Jayne's Cleaning
Service, Inc., in the amount of$22,000 annually.
Item C26 Board granted approval of an Extension to the Anderson Outdoor Advertising
Agency Agreement with John Anderson.
Item C27 Board adopted Various Resolutions for the transfer of funds and resolutions for
the receipt of unanticipated revenue.
Transfer of Funds (OMB Schedule Item No.1).
RESOLUTION NO. 101-2014
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No.2).
RESOLUTION NO. 102-2014
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No.3).
RESOLUTION NO. 103-2014
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No.4).
RESOLUTION NO. 104-2014
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No.5).
RESOLUTION NO. 105-2014
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No.6).
RESOLUTION NO. 106-2014
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No.7).
RESOLUTION NO. 107-2014
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No.8).
RESOLUTION NO. 108-2014
Said Resolution is incorporated herein by reference.
06/11/2014 Page 4
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 11, 2014 Division: County Attorney
Bulk Item: Yes XX No Staff Contact Person: Peter Horton/Pedro Mercado
AGENDA ITEM WORDING: Approval a verbal month to of holdover lease with Greyhound.
I EM BACKGROLTND: On May 2, 2013 Greyhound entered into a one year lease extension for the
office space it occupies at the Key West International Airport That lease extension expired on May 1,
2014 and Greyhound has become a hold over tenant. Airport staff has not and did not enter into
negotiations for renewal of the lease because it is anticipated that the office space currently being used
by Greyhound will be assigned to the Customs and Border Protection(CBP) agency as part of their
office renovations.Those renovations have been delayed while the airport awaits approval of the
renovation plans from the CBP. In the meantime the airport can continue to allow Greyhound to use
the office space it has been occupying.The airport will need to relocate Greyhound once the plans
have been approved and renovations begin although they will likely be relocated prior to the CBP
approval. In the meantime, staff is seeking approval to maintain the status quo until the new
Greyhound office site is identified and a new rental rate agreed upon.
PREVIOUS RELEVANT BOCC ACTION: Entered into original 5year lease on May 1, 1998,
extended the lease for an additional 5 years on January 15, 2003,extended for an additional 5 years on
November 19,2008, extended for one additional year on May 15, 2013.
CONTRACT/AGREEMENT CHANGES:
Maintains the current terms.
STAFF RECOMMENDATIONS:
Approve
TOTAL COST: BUDGETED: Yes No
COST TO COUNTY:$_ SOURCE OF FUNDS:
REVENUE PRODUCING: Yes XX No— AMOUNT PER MONTHIZ&21.48 Year$31,457.70
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included XX Not Required
DISPOSITION: AGENDAITEM#
Revised 2105
THIRD LEASE EXTENSION AGREEMENT
Key West International Airport
Greyhound Lines, Inc.
THIS LEASE EXTENSION AGREEMENT is made and entered into this 15th day of May,
2013,by and between MONROE COUNTY, a political subdivision of the State of Florida,whose address
is the Key West International Airport, 3491 South Roosevelt Boulevard, Key West, FL 33040,hereafter
"COUNTY" or"LESSOR",and GREYHOUHD LINES, INC.,a Delaware Corporation,whose address is
305 N. Paul Street,Real Estate Department,Dallas,Texas, 75201,hereinafter"TENANT"or"LESSEE".
The parties agree as follows:
WHEREAS,on the 13"'day of May 1998, the parties entered into a Lease Agreement for lease of
space in a building adjacent to the Key West Inteniational Airport,hereafter original lease. A copy of the
original lease is attached to this renewal agreement and made a part of it; and
WHEREAS,the term of the original lease was for a period of 5 years ending on May 1,2003:and
WHEREAS,on the 15`►'of January 2003,the parties agreed to extend the term of the original lease
by a tent'of 5 years commencing May 2nd,2003 and terminating May V'l 2008;and,
WHEREAS, on the l9d'of November 2008, the parties agreed to extend the tellil of the original
lease by a teen of 5 years commencing May 2nd,2009 and terminating May 15'2013;and,
WHEREAS, the parties desire to extend the term of the original lease by one additional year with
an option to renew for an additional year;now,therefore,
IN CONSIDERATION of the mutual promises and covenants set forth below, the parties agree as
follows:
1. Paragraph 1.3 of the original agreement is amended to read:
1.3 Tenn. This lease is for a term of one (1) year, commencing o►t May 2, 2013 and
terminating on May 1, 2014 unless terminated earlier under another paragraph of this
agreement. LESSEE shall have the option,upon providing LESSOR written notice 90 days
in advance of the expiration of the lease teen, to renew this agreement for one (1)
additional year.
2. Paragraph 1.5 of the original agreement is amended to read:
1.5 Base Rent. The rent for the premises is $31,457.70 per annum - S2,621.48 plus
7.5% applicable sales tax per month,payable in advance on or before the first day of each
month.
3. Paragraph I I is amended to read:
11. 11tififigs. Tenant shall pay directly to LESSOR the sum of$407.04 monthly for
electricity, water, and sewer. Tenant shall contract directly with the provider for any
additional utilities or services.
4. Except as provided in paragraph one, two, and of this renewal agreettlent all the terms and
conditions of the original lease as amended remain in It force and effect.
IN WITNESS WHEREOF, the pat-ties have set their hands and seal tile day and year first above
written.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: AMY HEAVILIN,CLERK O:�M�NR FLORIDA
B
plity Cfei�
Mayor George N eugcnt
WITNESSES: GREYHOUND LINES,INC.
Narne:
Title: Title:
Narne:
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MON NTY
ASTO
PEDROJ.M R ADO
ASSISTANT COUN ATTOR, Y
Date 3
Originally approved at May 15, 2013 BOCC meeting Ratified at June 19, 2013
BOCC meeting to include a copy of the original Lease
2