FY2011 to FY2005 1st Addendum 11/21/2001
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
BRANCH OFFICE
MARATHON SUB COURTHOUSE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
MONROE COUNTY COURTHOUSE
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3663
BRANCH OFFICE
PLANTATION KEY
GOVERNMENT CENTER
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
MEMORANDUM
DATE:
Decernber 6,2001
TO:
Lynda Stuart, Office Manager
Tourist Development Council
ATTN:
Maxine Pacini
Administrative Assistant
FROM:
Pamela G. Hancock
Deputy Clerk
At the November 20, 2001, Board of County Commissioner's rneeting the Board granted
approval and authorized execution ofthe following:
Funding Agreernent between Monroe County and Cuban American Heritage Festival, Inc.
covering the Cuban American Heritage Fishing Tournament on June 14-16,2002 in an amount
not to exceed $5,000, FY 2002, Two Penny Fishing Urnbrella Funding.
Funding Agreement between Monroe County and Sunny Keys Fishing Tournaments, Inc.
covering the Key Largo Pilot House Marina Fishing Tournament on April 26-28, 2002 in an
amount not to exceed $2,500, FY 2002, Two Penny Fishing Umbrella Funding.
Destination Events Agreement between Monroe County and Keys Communication Group
Inc. d/bla Key West Theatre Festival, Inc. for the production of the 11th Annual Key West
Theatre Festival on June 20, 2002 - June 30, 2002 in an amount not to exceed $24,047, DAC I,
FY 2002, Third Penny, Event Resources.
Funding Agreement between Monroe County and Barley's Bay Festival, Inc. on July
26-27,2002 in an amount not to exceed $25,000, FY 2002, Two Penny Cultural Umbrella
Funding.
Tourist Development Council
December 6, 200 I
/ Addendum to Agreernent between Monroe County and the City of Marathon to allow for
a change in scope of services, funding and contractual wording.
Enclosed are two duplicate originals of each of the above for your handling. Should you
have any questions please do not hesitate to contact this office.
Cc: County Administrator wlo documents
Risk Managernent wlo documents
County Attorney
Finance
File
Page 2
ADDENDUM TO AGREEMENT
This AGREEMENT dated the 7-/~y of /V (J V 2001, is entered into by and
between the BOARD OF COUNTY COMMISSIONERS FOR MONROE COUNTY, on behalf of
the TOURIST DEVELOPMENT COUNCIL and the CITY OF MARATHON.
WHEREAS, the third penny of Tourist Development Tax may be used to acquire,
construct, extend, enlarge, remodel, repair, improve, maintain, or promote museums,
zoological parks, beaches, fishing piers, nature centers or sports arenas which are publicly
owned and operated or owned and operated by not-for-proflt corporations; and
WHEREAS, there was an Inter-local agreement entered into on June 21, 2001 between
the parties to provide beach sand, beach repairs and beach maintenance at Sombrero Beach,
and
WHEREAS, the contractor has since acquired the Coco Plum Beach; and
WHEREAS, Sombrero Beach and Coco Plum Beach require beach sand; beach
repairs and beach cleaning and maintenance; and
City
WHEREAS, the ""it J has the ability to act as manager for Sombrero and Coco Plum
Beaches; and
WHEREAS, Paragraph 4 of the original agreement erroneously required a "work plan"
in addition to the statement of scope of services contained in the agreement;
NOW THEREFORE, the above parties agree as follows:
1. Paragraph 2 of the agreement shall read as follows:
The Contractor shall provide beach sand, beach repairs, beach maintenance and beach
cleaning services for both Sombrero and Coco Plum Beaches.
2. Paragraph 3 of the agreement shall read as follows:
The County shall provide from tourist development tax funds an amount not to exceed
$78,501 to cover reimbursement of related expenses for beach sand, repairs and
'maintenance at Sombrero Beach for the year ending September 30, 2001. The County
shall provide from tourist development tax funds an amount not to exceed $115,887 to
cover reimbursement of related expenses for beach sand, repairs, maintenance and
cleaning at Sombrero and Coco Plum Beach for the year ending September 30, 2002.
For each of the remaining years under this agreement, County shall pay from tourist
development tax funds such amounts as are established within the TDC budget
approved by the County prior to each fiscal year. The Board of County Commissioners
and the Tourist Development Council assume no liability to fund this agreement for an
amount in excess of this award. Payment for expenditures permissible by law and
County poliCies shall be made through reimbursement to Contractor upon presentation
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of invoices, canceled checks and other documentation necessary to support a claim for
reimbursement. Monroe County's performance
and obligation to pay under this agreement is contingent upon an annual appropriation
by the BOCC.
The Contractor shall keep such records as are necessary to document the performance
of the agreement and expenses as incurred, and give access to these records at the
request of the TOC, the County, the State of Florida or authorized agents and
representatives of said government bodies. It is the responsibility of the Contractor to
maintain appropriate records to insure a proper accounting of all funds and
expenditures. The Contractor understands that it shall be responsible for repayment of
any and all audit exceptions which are identified by the Auditor General for the State of
Florida, the Clerk of Court for Monroe County, the Board of County Commissioners for
Monroe County, or their agents and representatives. In the event of an audit exception,
the current fiscal year grant award or subsequent grant awards will be offset by the
amount of the audit exception. In the event the grant is not renewed or supplemented in
future years, the Contractor will be billed by the County for the amount of the audit
exception and shall promptly repay any audit exception.
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3. Paragraph 4 of the agreement shall read as follows:
TNESS WHEREOF, the parties hereto have caused this agreement to be
ay and year first above written.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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