4th Amendment 10/21/2020 r, Kevin Madok, CPA
Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: October 26, 2020
TO: Alice Stcryou
Contract Monitor
FROM: Pamela G. Hanco(C.
SUBJECT: October 21' BOCC Meeting
Attached is an electronic copy of the following item for your handling:
CM 4th Amendment to Agreement with Barnes Alarm Systems, Inc. for Fire and Panic
Alarm Maintenance, Monitoring, and Inspection Services.This amendment renews die term for
an additional year and revises certain required FEMA provisions.This contract is paid from funds
001, 101 and 147.
Should you have any questions please feel free to contact me at (305) 292-3550.
cc: Facilities Supervisor
County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Horida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
FOURTH AMENDMENT TO AGREEMENT FOR
FIRE AND PANIC ALARM ANNUAL CERTIFICATION,MAINTENANCE,AND
MONITORING
MONROE COUNTY,FLORIDA
This Fourth Amendment to Agreement is made and entered into this 2lst day of October,
2020, between MONROE COUNTY, FLORIDA ("COUNTY "), a political subdivision of the
State of Florida,whose address is 1 100 Simonton Street,Key West,Florida 33040,and BARNES
ALARM SYSTEMS,INC., a Florida Corporation,("CONTRACTOR"), whose address is 3201
Flagler Ave.,Suite 503,Key West,Florida 33040.
WHEREAS, the parties hereto did on December 13, 2017, enter into an Agreement for
complete Fire and Panic Alarm Maintenance, Monitoring, and Certification ("Original
Agreement")at Monroe County facilities;and
WHEREAS, on January 23, 2019, the BOCC approved the First Amendment to
Agreement to revise certain clauses and to update and/or add current revisions pursuant to County
ordinnnces and/or Federal Required Contract Provisions; and
WHEREAS,on July 17,2019,the BOCC approved the Second Amendment to Agreement
to incorporate security camera systems into its Original Agreement to provide further protection
for employees,visitors,and Monroe County for safety,security,and general liability precautions,
to include fire and panic upgrades to facilitate monitoring,and adding locations; and
WHEREAS, on November 20, 2019, the BOCC approved the Third Amendment to
Agreement to amend the Original Agreement to increase payment amounts by a CPI-U increase
of 1.9%, to renew the Agreement for the first of three(3)optional one(1)year renewals,and add
other Federal required contract provisions;and
WHEREAS,the parties desire to amend the Original Agreement, as amended, to renew
the Agreement for the second of three(3)optional one(I)year renewals with an effective date of
December 13,2020; and
WHEREAS, County desires to revise the Maintenance of Records and E-Verify System
clauses in its contracts and/or agreement to update and/or add current revisions pursuant to its
ordinances and/or Federal Required Contract Provisions;and
WHEREAS,Contractor agrees and consents to such revisions in its Agreement to ensure
compliance with the Maintenance of Records and&Verify System clauses, and compliance with
Federal Required Contract Provisions requirements; end
WHEREAS,the parties have found the Original Agreement, as amended,to be mutually
beneficial;and
WHEREAS,the parties find that it would be mutually beneficial to enter into this Fourth
Amendment to Agreement;
NOW, THEREFORE, IN CONSIDERATION of the mutual promises and covenants
contained herein,it is agreed as follows:
1. In accordance with Paragraph 5 of the Original Agreement,as amended,the County
exercises its option to renew the Original Agreement for the second of three (3)
optional one(1)year periods.This renewal tens shall commence on December 13,
2020,and ends upon December 12,2021,unless terminated earlier under paragraph
18 of the Original Agreement.
2. Paragraph 7 of the Original Agreement,as amended,FINANCIAL RECORDS OF
CONTRACTOR,shall be amended as follows:
7. MAINTENANCE OF RECORDS
Contractor shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted
accounting principles consistently applied.Records shall be retained for a period of
seven(7)years from the termination of this agreement or for a period of tfive (5)
years from the submission of the final expenditure report as per 2 C.F.R.§200.333,
whichever is greater. Each party to this Agreement or their authorized
representatives shall have reasonable and timely access to such records of each
other party to this Agreement for public records purposes during the term of the
Agreement and for five(5) years following the termination of this Agreement. If
an auditor employed by the County or Clerk determines that monies paid to
Contractor pursuant to this Agreement were spent for purposes not authorized by
this Agreement,or were wrongfully retained by the Contractor,the Contractor shall
repay the monies together with interest calculated pursuant to Sec. 55.03, Florida
Statutes,running from the date the monies were paid to Contractor.
3. Paragraph 40.10 of the Original Agreement,as amended,E-Verify System,shall be
amended as follows:
40.10 F VERIFY SYSTEM. Beginning January 1,2021,in accordance with F.S.
448.095, the Contractor and any subcontractor shall register with and shall utilize
the U.S. Department of Homeland Security's E-Verify system to verify the work
authorization status of all new employees hired by the Contractor during the term
of the Contract and shall expressly require any subcontractors performing work or
providing services pursuant to the Contract to likewise utilize the U.S. Department
of Homeland Security's E-Verify system to verify the work authorization status of
all new employees hired by the subcontractor during the Contract term. Any
subcontractor shall provide an affidavit stating that the subcontractor does not
employ, contract with,or subcontract with an unauthorized alien. The Contractor
shall comply with and be subject to the provisions of F.S.448.095
2
4. In all other respects, except as set forth in paragraphs I through 3 of this Fourth
Amendment to Agreement, the terms and conditions set forth in the Original
Agreement, as amended, not inconsistent herewith, shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
,6 hT'Ti, above written.
J I
py BOARD OF COUNTY COMMISSIONERS
1, i IN MAD,K, CLERK OF MONROE C NTY FLORIDA
, ♦
By:
As Deputy Clerk M or
Date: af(.tr'TA.A_, Si, la"t'd Date: ariremiL, 21L zo 'I.--
Witnesses for CONTRACTOR: CONTRACTOR:
BARNES ALARM SYSTEMS, INC.
t p�V..-e--a-4. Signs 'person authorized to
ignature legal nd CONTRACTOR
14/.LdJ-•o 1274 rren E. L44rv�trc Date: I0 b I7020
//,� Prinnt Name
iceint
Print Name and Title
o Siia* ature
N a Ad Tess: S 1.- 1 c\ r b.$Q-S A\C S�3
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"� r A r'h Print Name 30 c - 1LV\--133A
Telephone Number
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MONROE COUNTY ATTOINEY'S OFFICE
/Nusjc: TOFfBM_ 1
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YY�'��TPATwCMEABLES�fnll.[aa�
A44STANy ' r 5NEY
3 DATE:
THE HARTFORD
BUSINESS SERVICE CENTER
THE 3600 WISEMAN BLVD
HARTFORD SAN ANTONIO TX 78251 April 29,2020
Monroe County Board of
County Commissior
1100 Simonton Street
Key West FL 33040
Account Information: f
v Contact Us
Porcy Holder Details : BARNES ALARM SYSTEMS INC
I ' """ Business Service Center
Business Hours: Monday-Friday
(7AM-7PM Central Standard Time)
Phone: (866)467-8730
Fax: (888)443-6112
Email:agency.services@thehartford.com
Website: httos://business.thehartford.com
Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any
questions or concerns.
Sincerely,
Your Hartford Service Team
W LTR005
AC-a-nle T DATE(MYODA'YYYI
CERTIFICATE OF LIABILITY INSURANCE 04/29/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE
AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE
ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must ba endorsed. If SUBROGATIONIS WAIVED,
subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does
not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER CONTACT NAME:
KEYS INSURANCE SERVICES
21211420 PHONE (305)743-0494 FAX (305)743-0582
(AA:.No,E•t) (ANC,No):
PO BOX 500280
MARATHON FL 33050 E-MAIL ADDRESS:
INSURER(S)AFFORDING COVERAGE NAP
INSURER A: Hartford Accident and Indemnity Company 22357
INSURED INSURER B:
BARNES ALARM SYSTEMS INC INSURER C:
3201 FLAGLER AVE STE 503
KEY WEST FL 33040-4693 INSURER D:
INSURER E'.
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INS TYPE OF INSURANCE ADDL SVBPI POLICY NUMBER POLICY EFF POLICY EXP DNS
LTR INSP WVD IMMNDANYYI IMMJOOIYYYYI
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE
CWMS-MADE❑OCCUR
DAMAGE TO RENTED
PRFMLEFS/Faoccurrence)
MED EXP(Any one person)
PERSONAL&ADV INJURY
GEN'L AGGREGATE LIMIT APPLIES PER'. GENERAL AGGREGATE
POLICY n PEQ El LOCPRODUCTS-COMP/0P ACC
'EITHER:
AUTOMOBILE UABILm' COMBINED SINGLE LIMIT $1,000,000
Fe accident)
X ANY AUTO BODILY INJURY(Perperson)
A ALL OWNED SCHEDULED 21 UEC HV8232 02/27R020 0227/2021 soon.),INJURY(Per accident/
AUTOS _ AUTOS
HIRED
HIRED NON-OWNED PROPERTY DAMAGE
X AUTOS X AUTO AUTOSS (PwamOenl)
_ UMBRELLA LL&B OCCUR EACH OCCURRENCE
EXCESS UAB CLAIMS-
MADE AGGREGATE
FED RETENTION$ T
WORKERS COMPENSATION 6Y PER OTH-
AND EMPLOYERS'LPMLJTY 10 19�2020 AL On STATUTE FR
YIN DINP�i FYEACX ACCIDENT
PROPRIETOR/PARTNER/EXECUTIVE MA ean���
OFFICER/MEMBER EXCLUDED? C mot/ E.L.DISEASE-EA EMPLOYEE
(Mandatory In MI) aXIN��r�
Ryes,(Mambo under E.L.DISEASE-POLICY LIMIT
DESCRIPTION OF OPERATIONS below -
•
DESCRIPTION OF OPEM110Nb/LOCATIONS/VEHICLES(ACORD 101,A((Montl Remarks B[Mtlula,may['attached Xmas spew N required)
Those usual to the Insured's Operations.
CERTIFICATE HOLDER CANCELLATION
Monroe County Board of SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
County Commissior BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED
1100 Simonton Street IN ACCORDANCE WITH THE POLICY PROVISIONS.
Key West FL 33040 AUTHORIZED REPRESENTATIVE
rfaBan of Cads i ..J
le 1988-2015 ACORD CORPORATION.All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD
THE diTHE HARTFORD
BUSINESS SERVICE CENTER
3600 WISEMAN BLVD
HARTFORD SAN ANTONIO TX 78251 April 29, 2020
Monroe County Board of
County Commissior
1100 Simonton Street
Key West FL 33040
Account Information:
Contact Us
Policy Holder Details : BARNES ALARM SYSTEMS INC Business Service Center
Business Hours: Monday-Friday
(7AM-7PM Central Standard Time)
Phone: (877)287-1312
Fax: (888)443-6112
Email: agencv.services(dahehartford.com
Website: httos://business.thehartford.com
Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any
questions or concerns.
Sincerely,
Your Hartford Service Team
W LTR005
ACOQY DATE RIMIDDNYfr
CERTIFICATE OF LIABILITY INSURANCE 04/29/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE
AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE
ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les) must be endorsed. If SUBROGATIONIS WAIVED,
subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does
not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER CONTACT NAME:
PAYCHEX INSURANCE AGENCY INC
76210754 PHONE (800)472-0072 FAX (585)389-7894
(AC,No,ExS: CRIC,
150 SAWGRASS DRIVE EMAIL ADDRESS:
ROCHESTER NY 14620
INSURERIS)AFFORDING COVERAGE NMC#
INSURER A: Twin City Fire Insurance Company 29459
INSURED INSURERS';
BARNES ALARM SYSTEMS INC INSURER C
3201 FLAGLER AVE STE 503
KEY WEST FL 33040-4693 INSURER D:
INSURER E:
INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.NOTWITHSTANOING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICtES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE AWL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS
LTR INSR MVO IMMJODM-YYI IMMNBrvmYY)
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE
CLAIMS-MADE nOCCUR DAMAGE TO RENTED
PREMISES Ma occurrence)
MED EXP(My ore person)
PERSONAL S Any INJURY
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE
POLICY PRJEOOT- ❑Lac PRODUCTS-COMP/OP AGG
OTHER
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
_ W' (Ea accident)
— v
ANY AUTO BODILY oy(T BODILY INJURY(Per person)
ALL OWNED SCHEDULED ITr CT BODILY INJURY(Peratlenn
AUTOS AUTOSIXA +
HIRED NON-OWNED e`I PROPERTY DAMAGE
AUTOS AUTOS (Per acciden0
DATE5/11/2020
UMBRELLA UAB OCCUR w isN Y'S EACH OCCURRENCE
EXCESS OAB CLAIMS aV'N,elm ��M6
MADE AGGREGATE
DED RETENTIONS
WORKERS COMPENSATION x PER OTH-
AND EMPLOYERS'LIABILITY STATUTE ER
ANY YM E.L.EACH ACCIDENT $1,000,000
A PROPRIETOR/PARTNERJEXECUTIVE r IOA ]6 WEG AC]618 02/17/2020 02/17/2021
OFFICERIMEMBER EXCLUDED? L E.L.DISEASE-EA EMPLOYEE $1,000,000
(Mandatory In NHl
If yes,deemM under E.L.DISEASE-POLICY LIMIT $1,000,000
DESCRIPTION OF OPFRATIQH$WOW
DESCRIPTION OF OPEMTgN3/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks SeMdule,mry b attached If mans span Is nWlrtl)
Those usual to the Insured's Operations.
CERTIFICATE HOLDER CANCELLATION
Monroe County Board of SHOULD ANY OF TIE ABOVE DESCRIBED POLICIES BE CANCELLED
County Commissior BEFORE THE EXPIRAI1ON DATE THEREOF,NOTICE WILL BE DELIVERED
1100 Simonton Street IN ACCORDANCE WITH TIE POLICY PROVISIONS.
Key West FL 33040 �AUUTTHORIZED REPRESENTATIVEREPRESENTATIVE
CJ LeBFn a L Re R%2)
531988-2015 ACORD CORPORATION.All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD
e
A�O CERTIFICATE OF LIABILITY INSURANCE D x/n/' zoo'
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. N SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER Unit Certificate Department
NAMEl Dorado Insurance Agency, Inc. ERR. (]13)521-9251 Arlecot No), 1713)521-0123
El Dorado Sec Srvs Ins Agy Apopka.:certificates@eldoradoinsurance.con
3673 Weatcenter Drive IN&VREMN AFFORDING COVERAGE NAIL P
Houston TX 77042 INSURER A:Crum & FOC/ter Specialty Insurance Co. 4452D
INSURED
INSURER B:
Barnes Alarm Systems, Inc. IMWM O:
PO Box 500280
INSURER D:
INSURER E:
Marathon FL 33050 INSURERF:
COVERAGES CERTIFICATE NUMBER:Blanket Al (02/20) REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
Ida MEOFINWRAXCE AWL SUER POLICY NURSER POKY EFS POLICY DP
amp MMTWWYYI MMTorYIIT LIMITS
% COIamRCML GENERAL
�LIABILITY EACH OCCURRENCE E 1,000,000
A CMS-MADE ) X OCCUR PREMISEGES(RNTEO EME SCLAIMS-MADE100,000
DAMA
X Professional Liability mt-063334 3/1/2020 3/1/2021 RED EXP(Any one person) 6 5,000
PERSONAL BAOV INJURY S 1,000,000
GEML AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 5 2,000,000
POLICY JER LOC PRODUCTS-COMP/OPAGG 5 2,000,000
OTHER: �C R S
AUTOMOBILE LYSIUrf µFK I IFI COMBINED SINGLE LIMIT B
(Fa aMNnll
—ANY AUTO ALL eV BODILY INJURY par amens
5
L OWNED —SCHEDULED BODILY INJURY
AUTOS AUTOS pergJ2n0 5
NON-OHIRED AUTOS _ AUTOS DATE
5/7/2 OZO PPPe.eakien0 GE S
Vn1i—
w-`Y \ S
UMBRELLA MAD OCCUR INTMTS
EACH OCCURRENCE S
EXCESS LW CLAIMSMADE
AGGREGATE S
DED NSATOTION5 6
WOAND EMPLOYERS'
ytRr A1pT PER FRN.
MIOIVLOYERB'WNLl1Y YIN STATUTE FR
ANY PRCPRIEBORIFMRMERn%ECUTIVE E.L. ACH ACCIDENT 5
OFFICER/MEMBER EXCLUDED? � L N/A
MaMaley M Nm EL.DISEASE.EA EMPLOYEE 5
H yes,eeeats under
DESCRIPTION OF OPERATIONS Maw EL.DISEASE.POLICY LIMIT S
DESCRPTON OF OnRAnaIS I LOCATIONS I VEHICLES(ACORD 101,Additional Remelts Schedule,my M seethed N non specs N required)
The General Liability policy includes a blanket automatic additional insured endorsement that provides
additional insured status to the certificate holder only when there is a written contract between the
named insured and the certificate holder that requires such status.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Monroe County Board of THEE%%RATON DATE THEREOF,NOTICE WILL BE DELIVERED IN
County CommissionersACCORDANCE WITH THE POLICY PROVISIONS.
1100 Simonton Street
Key West, FL 33090 AUTHORIZEDREPRESEMTATNE
R.L. Ring, dr.IGA1O
I
019854014 ACORD CORPORATION. All lights reserved.
ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD
IN3025(2OIV9tl