2nd Change Order 10/21/2020 4 `."• Kevin Madok, CPA
........:;;:tot Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: October 27, 2020
TO: Rhonda Haag
Chief Resilience Officer
Lindsey Ballard, Aide
to die County Administrator
I
FROM: Pamela G. Hanco 'aI) I.C.
SUIRECT: October 21"BOCC Meeting
Attached is an electronic copy of die following item, executed on behalf of Monroe
County, for your handling:
P9 2" Change Order to Stewardship Grant 1244073 from the Department of
Environmental Protection to authorize a time extension to December 31, 2020.
Once the state has signed the grant please forward a copy to die office for the record.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
DEP AGREEMENT No.1P44073
CHANGE ORDER No.2
MONROE COUNTY
This agreement entered into on April 14,2017 and amended on May 29,2019,hi hereby revised as follows:
WHEREAS,the Grantee has requested a change in task timelines within the Agreement period.
NOW,THEREFORE,in comideratlan of the mutual benefits to be derived hereforn,the DEPARTMENT
and the GRANTEE do hereby agree as follows:
1. Attachment A•2,Revised Grant Work Plan,is hereby deleted in its entirety and replaced with Attachment A-3,
Revised Grant Work Plan,as attached to this Amendment and hereby incorporated into the Agreement.All
references in the Agreement to Attachment A shall hereinafter refer to Attachment A-3,Revised Grant Work
Plan:
2. All other terms and conditions of the Agreement shall remain unchanged.
IN WITNESS WHEREOF,the parties have caused these presents to be duly executed,the day and year,last
written below.
MONROE COUNTY FLORIDA DEPARTMENT OF
BOARD OP COUNTY COMMISSIONERS ENVIRONMENTAL PROTECTION
Sandra Digitally signed by
Sandra Waters
d Waters Date:30301n38
HTHY: 1138:39-04'00'
er tthen inyor Sandra Waters,Program Administrmm
2-I Y. fa Data
Digitally signed by Susan
Susan Leitholfte,tnne
`,.spa-0.: .
I No.S9.6000749 Date:2020.102713.@9 04'00'
l�)'- Sue Leithol$DPP Grant Manage
4./ , KEVIN MADOK,CLERK
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DEP Agreement No.LP44073,Change Order No.2,Page 1 of 1
REVISED ATTACHMENT A-3
GRANT WORK PLAN
PROJECT TITLE: Monroe County Canal 475 Backfill Restoration and Canal Skimming Demonstration
Program Projects
PROJECT LOCATION: The Canal 475 Project will be located in the Rock Harbor neighborhood within
the unincorporated area of Key Largo,Monroe County,Florida. Project coordinates are Latitude/Longitude
(25.0704/-80.4622). See Figure 1 for a location map.
PROJECT BACKGROUND: In 2013, Monroe County (Grantee) completed a comprehensive Canal
Management Master Plan(CMMP)in order to provide a framework to identify,prioritize and correct water
quality impairments within the entire Florida Keys canal network. This plan identified 131 canals classified
as having Poor water quality. Canals receiving a Poor classification were scored and ranked using specific
canal attributes to provide a list of high priority canals which were suitable for consideration of various
public works restoration projects. Canal 475 in Key Largo was identified as a Poor canal that is too deep,
lacks oxygen, and is in need of a backfilling restoration.
In 2015, the Grantee completed an EPA-sponsored alternative technology evaluation to address
accumulated muck in canal bottoms which depletes dissolved oxygen levels in the canals. Removal of the
muck and addition of oxygen will help to restore the canal waters. The traditional methods of reducing the
amount of accumulated muck require the removal of muck by machine and are expensive and disruptive to
the use of the canal. The Grantee wants to test alternative methods that,if successful,may be less expensive
for the muck removal process. The projects are designed to evaluate the cost,and effectiveness,of utilizing
an augmented aeration technology which introduces oxygen and potentially,microbiological organisms,to
stimulate bacteria and other organisms to degrade the accumulated muck.
On September 10, 2017 the Florida Keys were struck by Hurricane Irma, a Category 4 storm which
caused extensive damage to homes and properties. A significant amount of debris was deposited in the
canals adjacent to the damaged homes and properties as a result of the hurricane force winds.
PROJECT DESCRIPTION: The Grantee has implemented six canal restoration demonstration projects
prior to this project. The restoration of Canal 475 in Rock Harbor involves backfilling, to raise the canal
bottom, to 6 feet below the Mean Sea Level,which is the optimum depth to allow for tidal flow in and out
of the canal.
Additionally, The Grantee's contractor will remove marine debris from canals. Work includes identifying
the location of significant marine debris and removing and transporting the marine debris to debris
disposal sites.
TASKS
Task 1: Canal#75 Design and Permitting (COMPLETE)
Task Description: The Grantee has procured Wood Environmental and Infrastructure (Wood) prior to
execution of this Agreement. Wood will complete the design of the Canal 475 backfilling project and
obtain all necessary permits for construction of the project. The Grantee will submit documentation of
preconstruction activities, as described below.
DEP Agreement No. LP44073,Attachment A-3, Page 1 of 5
The Canal 475 project will consist of(1) collection and processing of environmental and engineering data;
(2) completion of 30,60 and 100 percent design plans; (3)preparation of permit packages for state,federal,
and local permit applications; and(4)resident notification and staging area access coordination.
Deliverables: Design completed to date as described in this task, as evidenced by these deliverables: 1)
Signed acceptance of the completed work by the Grantee,2)Summary of design activities to date,indicating
percentage of design completion representing time period covered in the payment request. 3) The final
payment request for this task must be accompanied by an electronic copy of the final design and a list of
all required permits identifying issue dates and issuing authorities. Upon request, the Grantee will provide
paper copies of obtained permits or permit related correspondence or documentation and the final design
document.
Performance Standard: The Department's Grant Manager will review all deliverables to verify that
they meet the specifications in the Grant Work Plan and this task description.
Payment Request Schedule: The deliverables must be submitted and accepted prior to each payment
request and may be submitted no more frequently than monthly.
Task 2: Canal#75 Biddine and Contractor Selection (COMPLETE)
Task Description: The Grantee will subcontract the construction of the backfilling of canal 475 with a
qualified and licensed contractor, selected through the Grantee's procurement process. The Grantee shall
prepare and solicit proposals utilizing a proposal package in accordance with state and federal laws and this
Agreement. Included in this task are pre-proposal meeting(s) in response to proposal questions.
Deliverables: Completed bidding and contractor selection as evidenced by: 1) Electronic copy of public
notice of advertisement for the bid;2) electronic access to all inquiries,questions, and comments regarding
the bid documents, if applicable; 3) electronic copy of bid package; and 4) written notice of selected
contractor(s)provided prior to submitting any invoices for the subcontracted work.
Performance Standard: The Department's Grant Manager will review the deliverables to verify that they
meet the specifications in the Grant Work Plan and this task description.
Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon
completion of the task and Department approval of all associated task deliverables.
Task 3: Canal#75 Proiect Manaeement(COMPLETE)
Task Description: The Grantee's engineering consultant Wood will perform project management, to
include field engineering services, construction observation, site meetings with construction contractor and
design professionals, and overall project coordination and supervision. If the Grantee contracts these
services, the Grantee will procure such services in accordance with state law.
Deliverables: Completed project management activities to date as evidenced by: Interim progress status
summaries including summary of inspection(s),representative photos, meeting minutes and field notes, as
applicable,prior to submitting any invoices. Upon request by the Department's Grant Manager,the Grantee
will provide additional supporting documentation relating to project management.
Performance Standard: The Department's Grant Manager will review the deliverables to verify that
they meet the specifications in the Grant Work Plan and this task description.
DEP Agreement No. LP44073,Attachment A-3, Page 2 of 5
Payment Request Schedule: The deliverables must be submitted and accepted prior to each payment
request and may be submitted no more frequently than monthly.
Task 4: Construction of Canal#75 Proiect(COMPLETE)
Task Description: The Grantee will construct the backfilling of canal 475 in Key Largo in accordance
with the final design(s) and required permits. Construction under this Agreement is the final phase of
construction leading up to the completed project. Wood. is providing the engineering oversight.
Deliverable 4: Construction completed to date as described in this task,as evidenced by these deliverables:
1)Dated color photographs of on-going work representing the time period covered in the payment request;
2) signed acceptance and brief description of the completed work to date by the Grantee; 3) written
verification that the Grantee has received record drawings and any required final inspection report(s) for
the project (as applicable); and 4) signed statement from a Florida Licensed Professional Engineer
indicating construction has been completed in accordance with the construction contract documents (as
applicable).
Performance Standard: The Department's Grant Manager will review the deliverables to verify that
they meet the specifications in the Grant Work Plan and this task description.
Payment Request Schedule: The deliverables must be submitted and accepted prior to each payment
request and may be submitted no more frequently than monthly.
Task 5: Canal Skimmine Demonstration Proeram (COMPLETE)
Task Description: The Grantee will implement a demonstration program for the removal and hauling of
floating vegetation and debris from canals in Key Largo - to avoid having the material sink in the canals
and contribute to the load of decomposing organic muck, which depletes the canal waters of dissolved
oxygen.
Deliverables: Construction completed to date as described in this task, as evidenced by these deliverables:
1)Dated color photographs of on-going work representing the time period covered in the payment request;
2) signed acceptance and brief description of the completed work to date by the Grantee; 3) written
verification that the Grantee has received record drawings and any required final inspection report(s) for
the project (as applicable); and 4) signed statement from a Florida Licensed Professional Engineer
indicating construction has been completed in accordance with the construction contract documents (as
applicable).
Performance Standard: The Department's Grant Manager will review the deliverables to verify that
they meet the specifications in the Grant Work Plan and this task description.
Payment Request Schedule: The deliverables must be submitted and accepted prior to each payment
request and may be submitted no more frequently than monthly.
DEP Agreement No. LP44073,Attachment A-3, Page 3 of 5
Task 6: Marine Debris Removal
Deliverables: The Grantee will remove marine debris from canals in accordance with the debris removal
contract document and provide reports with metrics showing the quantities (i.e. cubic yards) of debris that
were removed from each canal and documentation of the proper management and disposal of all wastes
(including hazardous wastes or materials) to demonstrate compliance with applicable regulations.
Documentation: The Grantee will submit with each payment request a signed acceptance of the completed
work to date by the Grantee and records of the amount of debris removed and any records associated with
disposal of the removed material.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables are completed as described above. Upon review and written acceptance by the
Department's Grant Manager, the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more
frequently than monthly.
PROJECT TIMELINE&BUDGET DETAIL: The tasks must be completed by the corresponding task
end date and all documentation must be received by the task end date.
Task Task Title Budget Budget Amount Task Start` Task End
No. Category Date Date
t Canal 475 Design and Contractual $34,973.08 09/21/2016 06/30/2018
Permitting Services
2 Canal 475 Bidding and Contractual $5 227 09/21/2016 06/30/2018
Contractor Selection Services
3 Canal 475 Project Contractual $55,234.48 03/01/2017 12/31/2018
Management Services
4 Construction of Canal Contractual $1,216,000 03/01/2017 10/30/2018
475 Project Services
5 Canal Skimming Contractual $146,300 03/01/2017 10/30/2018
Demonstration Program Services
6 Marine Debris Removal Contractual $42,265.44 03/30/2019 12/31/2020
Services
Total: 1 $1,500,000
Note that,per paragraph 4 of the agreement, authorization for continuation and completion of work and any
associated payments may be rescinded, with proper notice, at the discretion of the Department if the
Legislature reduces or eliminates appropriations.Extending the contract end date carries the risk that funds
for this project may become unavailable in the future. This should be a consideration for the Grantee with
this and future requests for extension.
DEP Agreement No. LP44073,Attachment A-3, Page 4 of 5
Figure 1. Location Map
Canal #75-Backfill ..
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DEP Agreement No. LP44073,Attachment A-3, Page 5 of 5