FY2019-FY2021 3rd Amendment 10/21/2020 ._ % 1'
1T..;r'i�G6.�.. 1 1I
-b: • 1, Kevin Madok, CPA
W!.
' " -r Clerk of the Circuit Court&Comptroller—Monroe County, Florida
r
DATE: October 30, 2020
TO: Patrick McCullah
General Counsel, MCSO
Michelle Quad
Executive Assistant
''�
FROM: Pamela G. Hancotk,)iA.C.
SUBJECT: October 21`BOCC Meeting
Attached is an electronic copy of the following item for your handling:
C27 3rd Amendment to Contract with the Monroe County Sheriff's Office for Law
Enforcement and Security Services at Key West International Airport to set the annual
compensation in the amount of$2,430,265.00 for Fiscal Year 2020-2021.The contract is paid by
Airport Operating Fund 404.
Should you have any questions please feel free to contact me at (305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
THIRD AMENDMENT TO CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
This Third Amendment to Contract for Law Enforcement and Security Services at Key
West International Airport between Monroe County and Monroe County Sheriffs Office,is made
and entered into as of the date last written below by and between Monroe County Sheriffs Office
("MCSU'), a subdivision of the State of Florida, and Monroe County, a political subdivision of
the State of Florida("County).
WITNESSETH
WHEREAS, on September 19, 2018 Monroe County entered into a three year Contract
with MS O to provide Law Enforcement and Security Services at Key West International Airport
(the"Con tracV'); and
WHEREAS,pursuant to Section 8a of the Contract,compensation for Law Enforcement
and Security Services for each fiscal year shall be set by amendment to the Contract; and
WHEREAS, on September 18, 2019, the board approved the first amendment to the
Contract adjusting the compensation for Law Enforcement and Security Services; and
WHEREAS,on July 15, 2020,the board approved the second amendment to the contract
in order to reduce the number of AST positions; and
WHEREAS,the parties desires to amend the Contract to set the compensation for Fiscal
Year 2020-2021 (the"Third Amendment");
NOW THEREFORE, in consideration of the mutual covenants set forth in this Third
Amendment, the parties agree as follows:
Section 1. Amendment tqAgEeement._Section 5b of the Contract is amended to read as
follows:
5. PAYMENT FOR SERVICES.
5b. ESTIMATED CONTRACT COST: The Estimated Contract Cost is an estimate
of the cost of providing service for a 12 month period. The Estimated Contract Cost for the third
year of this Contract(10/112020-09/30/202 1) is the sum described on Exhibit A-202 1, attached
and incorporated herein. This sum is referred to as the"Contract Price."
Section 2. No Further Modifications. All other provisions of the Contract,other than
as specifically addressed herein, shall remain in full force and effect.
Third Amendment to Contract for KWIA Law Enforcement and Security Services Page 1
:.. IN WITNESS WHEREOF,the parties hereto have accepted,made and executed this
,�. }.4 - i s ant upon the tens and conditions above stated on the day and year last below
q �+ min Medok,Clerk of Cowl MONROECOUNTY BOARD OF
COUNTY CO ISS HERS
By. By:
as Deputy Clerk Ma dC
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Date: 6"c^yy0"^4. 21, ' ae MONROE COUNTY ATTORNEY
Ped .Mercado
Assi t County Attorney"
(SEAL)
MONROE COUNTYOU SHERIFF'S OFFICE:
By: E7�/
Richard A.Ramsay,S ff
Data OCr zd�' ..2 3
Monroe County Sheriffs Office
Approved as to foesic, w 0 op
a n;
By_ = c�
P McCullah,General Counsel - _e
Date:
/n/SO/c0 ...A
Third Amendment to Contract for KWIA Law Enforcement and Security Services Page 2
EXHIBY I
CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
Monroe County SheriWs Office
And
Monroe County Board of County Commissioners
THIS CONTRACT is entered into by and between the Monroe County Sherifrs Office
(hereinafter referred to as"MCSO"or the"Sheriff')and the Board of County q0trunis rs of
Monroe County(hereinafter referred to as the"County")on the day of
2018.
1-PURPOSE: The County has an obligation to provide law enforcement and security services
for the protection of all who use Key West International Airport("KWW). 'Me County and the
Shmiff have agreed that MCSO will provide those services. This Contract states the terms of the
agreemeaL
2-SCOPE OF SERVICES:
A-Services: The Sheriff will assign a Director of Airport Security and certified law
enforcement officers and non-sworn Airport Security Technicians C"AST's")to KWIA to protect
people and property and enforce the criminal law,traffic and parking regulations,and airport
rules and regulations.
The Director of Airport Security will manage and supervise Sherifrs personnel at KWIA
and provide the services described herein.
B-Staffing Levels: The Sheriff agrees to assign deputies and AST's to KWIA as set
forth on Exhibit A(attached). If the County requires the assipment of additional personnel,the
Sheriff will post the position internally when the County provides written notification that the
non-tax revenues(or other funds)to fand the position have been secured. Additional personnel
will be assigned to KWIA after completing the SherifPs hiring process.
3-APPOINTMENT AND SELECTION.
A. The Sheriff retains complete control over and responsibility for the appointment of
his employees.
B. The Director of Airports,or his designee, shall be consulted and be an integral part of
the selection of personnel assigned to KWIA,however,MCSO must retain final
authority regarding personnel selection,
C. The Sheriff agrees to maintain Airport Security Technician(AST) fitness standards
testing. The AST fitness standards shall only apply to individuals assigned to be
Airport Security Technicians after October 20,2010. Upon consultation with the
Director of Airports,the AST fitness standards shall be subject to modification or
termination.
4-SHERIFFIS RESPONSIBELITIES FOR KWIA PERSONNEL:
A. Employees assigned to work at KWIA shall remain the Sherifrs personnel. They
�shall be subject to all policies,rules,regulations,and discipline of the MCSO.
B. The County will not conduct investigations into any alleged misconduct of SherifPs
personnel,but must promptly report such matters to the MCSO supervisor,MCSO
Internal Affairs,or the Sheriff. Upon completion of the investigation into the all
act of misconduct,the Director of Airports shall be informed of the out of the
investigation,
5-PAYMENT FOR SERVICES:
A. COST REIMBURSEMENT: The County shall,while this Contract is in effect
reimburse the Sheriff the actual cost of each assigna&ernploy6e's salary(at rates in
effect as of the execution of this Contract,and including all firturvraises when
effective),including all benefits,whether provided through the County or through
MCSO,retirement contributions,social security and Medicare payments and any
other sums required by the federal.or state govermnent owed in connection with the
payment of wages or benefits,salary incentive payments,professional liability and
motor vehicle insurance premiums,a fully equipped patrol car,weapons,uniforms,
citation and report fonns and any and all other items fiiinished to deputies and AST's
to perfonn their duties, The County remains responsible for the costs of health
insurance,life insurance, and worker's compensation coverage as now or in the future
provided to MCSO personnel. All vehicles paid for by the County will,athe end of
their service life,be property of the County,
B. ESTIMATED CONTRACT COST: The Estimated Contract Cost is an estimate of
the cost frooviding service for a 12 month period. The Estimated Contract Cost for
year one of this Contract(10/01/2018-09/30/2019)is the sum described on Exhibit A,
attached and incorporated by reference herein. This stun is referred to as the
"Contract Price'.
The Estimated Contract Cost assumes that the security requirements of the U.S.
`Tr ansportation'Security Administration("TSA")do not increase. If TSA issues any
new Security Directives,or escalates the threat level, then the Estimated Contract
Cost will not be adequate to fund this Contract.
If the federal government notifies the County of elevated airport security
requirements, on the County will give the Sheriff written notice of the new
requirements and specify any additional staff or staff hours required. In the next
billing cycle,the County-will reimburse the Sheriff all costs, over and above budgeted
costs,incurred as a result of federal action.
C. PAYMENT PROCEDURE: The County will pay the Sheriff in(12)equal monthly
installments,in advance,on the first day of the month,
D. YEAR-END RECONCILLATION: At the end of each fiscal year, incurred costs
will be reconciled with total payments made by the County. MCSC and County
external auditors will determine the final balance. If incurred costs exceed total
payments,the County will reimburse MCSO for the excess costs. If to payments
exceed incurred costs, MCSO will reimb-arse the County for the excess payment no
later than November 1,along with all year-end financial budget paperwork so that the
County can complete it required year-end budget paperwork.
E. MINIMUM STAFFING LEVELS:
The County recognizes that certified law enforcement officers and AST's require
continued training tbr our ghout their careers. Every deputy assigned to KWIA.must
receive training identical to that is required by law and MCSO policy for all Sheriffs
deputies.
When a member of Sheriffs KWIA personnel is absent from KWIA due to training,
sick leave, vacation,retirement,resignation,discipline,union business or other
authorized leave,Sheriff will fill the post with additional staff where necessary as
determined by the Director of Airport Security. The additional staff will be paid for
by County. The County shall not be liable for overtime or special detail pay in excess
of the amount approved in the attached budget without the prior authorization of the
Airport Director or his superiors,
Every reasonable effort shall be made by MCSO to schedule training and vacations to
minimize absence from KW IA.
6-APPLI CABLE LAW:
A. This Contract shall be governed by and construed under the laws of the State of
Florida. Venue for all actions hereunder shall be in Monroe County,Florida.
B. The County and MCSO agree that they will comply with all relevant federal,state
and county laws and regulations and specifically agree not to discriminate against any
person based on race,religion, gender,ethnicity,national origin,disability,or sexual
preference. They agree to comply in all respects with the provisions of the federal
Fair Labor Standards Act with regard to overtime pay and conditions of work. They
actm owl edge that certified law enfor deputies are member of a collective
bargaining unit represented by the Fraternal Order of Police,and agree to take no
action contrary to the terms of any collective bargaining agreement.
C. The County and MCSO have and will maintain policies prohibiting sexual
harassment. The County agrees to report any incident or complaint regarding sexual
harassment on the part of any MCSO personnel to a MCSO supervisor,MCSO
Internal Affairs, or the Sheriff.
7-TERM:
The term of this Contract begins October 1, 2018 and ends September 30,2021. It will
terminate early after thirty days written notice by MCSO to the County that MCSO's actual
expenses have exceeded or can reasonably be expected to exceed the Estimated Contract Cost.
8-FUTURE YEAR PRICING:
A. County and MCSO will negotiate payment for the second and third years of this
Contract in time sufficient for preparation of budgets and tax rolls. When agreement
is reached,MCSO shall prepare and amended Exhibit A showing the agreed
Estimated Contract Cost amounts and the County shall prepare an amendment to this
agreement incorporating the amended Exhibit A.
B. If the parties are unable to agree on payments for future years on a timely basis,then
and in that event this Contract shall terminate on September 3&of the then current
Contract period,
r/Chairperson
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ear
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BYv. __ _ ......
Deputy Clerk C2
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C.3ry:
MOLAR SHERIFF'S FFIE
y:
°chard A. Ramsay
MONROE COUNTY SHERIFF'S OFFICE
P 4ATO FORM:
a ICK J. U H
GENERAL COUNSEL
DATE: .......
MONROE COUNw ATMRNEy
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MONROE COUNTY SHERIFFS OFFICE
BUDGET.AIRPORT
2 YEAR COMPARISON FOR FYE 2018 TO FYE 2010
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FY 2018 FY 2019 +OR
Headword 29 29
Executive Salary
Regular Salades, 1,527,303 1,603,908 76,605
Overtime 5,410 5,410 -
incentive 7,080 7,560 480
Employer Taxes 117,794 123,691 5,897
Retirement Contribution 214,507 239,231 24,724
We insurance 1,719 1,719
Unemployment Compensation - -
Total Personnel Services' 1,873,813 1,961,519 1107,706
!fig_XPEN§Ag
Expenses Other Than Salaries
Professional Services 3,825 3,825
Other Contractual Services 15,000 15,000
InvesWations
Travel&Per Diem 100 2,000 350
Communications(Telephones) 11,400 9,000 (2,400)
Postage 100 100
Transportation (Freight) - -
1.19fity Services
Rentals - -
Insurance 25ZO 29,000 3,800
Repairs&Maintenance 37,000 37,000 -
Printing - -
Office Supplies 4,00 4,000
Operating Supplies 45,646 45,646
Operating Supplies Computer<$1,000 - -
Books,Subs&Memberships -
Training 9,000 9,000 -
Total Operating Expenses 152,821 154,571 1,750
GAMALMLAY1
Other BuHding Improvements
Machinery&Equipment-Radlos - -
AutornobliesNachinerylEquip, 40,000 40,000
Total Capital Outlay 40,000 40,000
gQ8jffqENCY - -
TOTAL 2,066,634 2,176,090 109,456
COUNTY COSTS:'
Health Insurances 383,611 383,811
Worker's Compensation 76,914 66,437 (10,477)
County Allocation
_Total County Expenses 460.526 450,048 (10,477)
�,527,15�9 _26 -8,978-
TOTAL BUDGET 26,137
- 3.92%
Ex k
MONROE COUNTY SHERIFFS OFFICE
BUDGET-AIRPORT
2 YEAR COMPARISON FOR FYE 2019 TO FYE 2020
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
Fy 20119 FY 2020 +OR
Hoadcount 29 29
Executive Salaq - -
Regular Salaries 1,003,908 1,693,671 89.7S4
Overtime 5,410 9,048 3.638
In centive 700 6,360 (1,200)
Employer Tioms 123,691 130,745 7,053
Retirement Cantfibution 239,231 249,451 10®
Lft Insunance 1,718 1,631 113
Unemplayment Compensation - - -
Total Personnel Services 1>9811519 21091joe 109.568
2MAnNfi-E&NE
.NSES
Expenses Other Than Salaries -
Pro l
Services 3,825 3,000 (826)
Other Contractual Servims 15,000 10,I013 (4.800)
Inveftations
Travel&Per Diem 2,000 1,900 (100)
Cormunleadons(Telephones) 9,000 8,100 (900)
Postage 100 70 (30)
Transpormflon (Freight)
Utility services
Rentals -
Insurance 2%000 26,500 (21500)
Repairs&Maintenance 37A00 26A00 (8®500)
prinung
officesupplies 4,000 1 A00 (3,000)
Operating Supplies 45,646 20,500 (16,146)
openifing SUPPHes Computer $1 A00 - -
Books,Subs&MernbeneMps
Training g'000 6,000 (3,000)
Total Operating Expenses 154,571 114,670 (39,901)
26ERWO-U-T.I.Ax
Other Building Improvements
Machinery&Equipment-Radfor. - -
AutornobifeWachinery/Equip. 40,000 40,000
Total Capitol Oulley 40,000 40,000
CONTINGENCY
TOTAL 2,176,090 2,245,776 69.687
COUNrYCOSTV
-Health Insurances 383,611 383,611 -
-Workers Compensation 66,437 63,675 (2,762)
-Coen ly Allocalton
Total County Expenses 450,048 447,286 762)
Tsdarafts
TOTAL BUDGET 2,626,137 2,693,062 66.924
2.55%
EXH IBY`119,, A 2021
MONROE COUNTY SHERIFF'S OFFICE
BUDGET-AIRPORT
2 YEAR COMPARISON FOR EYE 2020 TO EYE 2021
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FY 2020 FY 2021 +OR
25JLS RN9LjjRYICES
Headcount 29 25 (4)
Executive Salary -
Regular Salaries 1,693,671 1,491,085 (202,586)
Overtime 9,048 8,700 (348)
Incentive 6,360 7,440 1,080
Employer Taxes 130,745 115,303 (15,442)
Retirement Contribution 249,451 259,229 9,778
Lit Insurance 1,831 1,750 (81)
Unemployment Compensation - - -
Total Personnel Services 2,091,106 1,883,607 .......1207,599
PP TING E C ES
Expenses Other Than Salaries
Professional Services 3,000 2,800 (200)
Other Contractuat Services 10,100 9,170 (930)
Investigations
Travel&Per Diem 1,900 6,000 3,100
Communications(Telephones) 8,100 9,000 900
Postage 70 100 30
Transportation (Freight) - -
Utility Services
Rentals - - -
Insuranoe 26,500 30,000 3,500
Repairs&Maintenance 28,500 39,000 10,500
Printing - - -
Office Supplies 1,000 1,000
Operating Supplies 29,500 28,000 (1,500)
Operating Supplies Computer<$1,000
Books,Subs&Memberships - - -
Training 6,000 2,000 (4,000)
_
Total Operating Expenses 114,670 126,070 11,400
CAPITAL OUILM
Other Building Improvements
Machinery&Equipment-Radios - -
Automobiles/Machinery/Equip. 40,000, 40,000
Total Capital Outlay 40,000 40,000
QgffllfifiENCY - -
TOTAL 2,245,776 2,049,577 (196,199
COUNTY COSTS:*
Health Insurances 383,611 330,699 (52,912)
Worker's Compensation 63,675 49,989 (13,686)
County Allocation -
Total County Expenses 447,286 380,688 m (66,598)
*Esdmates
TOTAL BUDGET 2,693,062 2,430,266 (262,797)