Drainage Phase 3 10/21/2020 ;#'w":1N1,, Kevin Madok, CPA
% ' Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: October 30, 2020
TO: Brcanne Erickson, Contract Administrator
Project Management
FROM: Pamela G. Hama
.C.
SUBJECT: October 21° BOCC Meeting
Attached is an electronic copy of the following item for your handling:
C2 Task Order with Bender&Associates Architects, P.A. to complete construction
documents for Fast Martello Drainage Phase III Project for$62,116.00. Funding is provided by a
TDC Grua.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PIC/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
TASK ORDER
FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN
MONROE COUNTY AND BENDER&ASSOCIATES ARCHITECTS,P.A. FOR EAST
MARTELLO PHASE III DRAINAGE IMPROVEMENTS DESIGN
In accordance with the Agreement for Professional Architectural and Engineering Services,made and entered
into on December 19, 2018 between MONROE COUNTY, ("County") and BENDER & ASSOCIATES
ARCHITECTS, P.A., ("Consultant" or Bender"), where professional services are allowed if construction
costs do not exceed Two Million Dollars ($2,000,000.00), or for study activity if the fee for professional
services for each individual study under the contract does not exceed Two Hundred Thousand Dollars
($200,000.00),hereinafter referred to as the"Agreement".
All terms and conditions of the Agreement apply to this Task Order, unless this Task Order amends,adds,or
modifies a provision or an Article of the Agreement of which will be specifically referenced in this Task Order
and the amendment, addition,or modification shall be precisely described. These additions apply only to the
project referenced in this Task Order.
This Task Order is effective on the 21 st of October,2020.
WHEREAS,the East Martello Fort in Key West is an iconic structure and a significant contributing resource
in the Key West Historic District,and
WHEREAS,the County seeks to correct poor drainage areas in the middle of Fort East Martello including the
adjacent areas immediately to the north,east,and west of the Fort to preserve the building in accordance with
historic preservation standards;and
WHEREAS, the Consultant possesses requisite experience in historic restoration and/or renovation and
possesses significant familiarity with Fort East Martello in Key West;and
NOW,THEREFORE,in consideration of the mutual promises and covenants set forth below,the parties
agree as follows:
I. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement,the Consultant will
provide a complete design package for a Phase III restoration project,consisting of:
(a) Field measurement of the existing building and site.
(b) A set of Construction Drawings and Technical Specifications,with as many signed and
sealed hard copies and PDFs as required for permitting.
(c) Permitting assistance,including submittal of documents to the State of Florida
Department of Historic Resources and the Monroe County Historic Preservation
Commission. Construction permitting will be through Monroe County
(d) Bidding support services, including pre-bid meetings and Addendums.
(e) Construction Administration services,including weekly jobsite meetings, Information
Bulletins, Payment Application approval,and closeout documents.
1
COUNTY RESPONSIBILITY
The County's Responsibility is outlined in Article IV of the Professional Services Agreement.
County shall provide historical property records and deeds if required.
2. In accordance with Article VII of the Professional Services Agreement,the County shall pay the
Consultant a lump sum fee of Sixty-Two Thousand One Hundred Sixteen and 00/100
($62,116.00)paid on a percent complete basis for each task, as described above in the Scope of
Work,for the following phases:
Taskl Existing conditions and design $21,740.00
drawings 35%
Task 2 Construction Documents 35% $21,740.00
Task 3 Bidding Phase 5% $3,106.00
Task 4 Construction phase contract $15,530.00
administration 25%
Total Project Fees $62,116.00
MI other Terms and Conditions of the Agreement remain unchanged and in MI forces and effect.
2
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TNESS WHEREOF, each party caused this Task Order to be executed by its duly authorized
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BOARD OF COU COMMISSIONERS
1 e� in Mado .Clerk OF MONROE ! J , *RID-
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By: Mr
As Deputy Clerk MONROE COUNTY ATTORNEYS OFFICE
APPROVED AS TO FORM
_sTANr COUNTY A CANEY
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CONSULTANT ATE: 10-16-2020
BENDER&ASSOCIATES ARCHITECTS, P.A. WITNESS TO CONSULTANT
By: i i By:
Title: Architect Date: 10/16/2020
Date: 10/16/2020
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ACOROe CERTIFICATE OF LIABILITY INSURANCE mTEImDDN""'
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BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSUITER(S), AUTHORIZED
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PRODUCER CONTAAMR- Irian B Collinsworth
Collinsworth Ins a Risk Ygmt Services In PINS FAX
P.O. Box 6616]0 UM Xe F'* (Te6) 930-4795 1.16,14ot I71161 93O-4794
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410 Angela Street INWRO O:Travelers Cu & Surety CO 19035
Ray West FL 33040 m30AEAE:Berkley Ina Cc 32603
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COVERAGES CERTIFICATE NUMBER:Cart ID 4155 REVISION NUMBER:
THIS IS TO CERTIFY THAT Tit POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REOUMEMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AU.THE TERMS,
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DATE
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CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN
Monroe County Board of County Co niuloners ACCORDANCE WITH THE POLICY PROVISIONS.
Aetna Project Manager
1100 Simonton St., AUWmUMORE9RESENu1JVE
Room 2216 L�� N
Key West FL 33040 hnrv�C W++NVY'
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