FFY2019 - PY44 (2019-20) 07/31/2019 FD T VE
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Florida Department of Transport rtion
RON DESANTIS 1000 NW 111 Avenue KEVIN 1JLT P.E.
GOVERNOR Miami,FL 33172-5800 MoDE �hL DEVELO�T P S
A
July 31St,2019 MENT
NOTICE OF GRANT AWARD FFY2019- PY44 (2019-20)
49 U.S.0 SECTION 5310 FORMULA GRANTS FOR THE ENHANCED MOBILITY OF SENIORS AND
INDIVIDUALS WITH DISABILITIES
Congratulations,based on your application for federal assistance under the Federal Transit Administration's
Section 5310 Program,the Florida Department of Transportation - Modal Development Office in DistriciSix
hereby makes the following FEDERAL CAPITAL GRANT award to:
Name of Entity: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS(MCBCC)
Attn: Sheryl L.Graham,Sr.Director i
Address: 1100 Simonton Street 2-257
Key West,FL 33040
FEIN: 59-6000749
DUNS: 07-387-6757
Vendor Number: F-59-6000749
Entity's Fiscal Period(Start/End Date): FFY19-FY44(0710112019-06/30/2020)
FPNIFM#: 430350-1-84-13.
Federal Award ID No.(FAIN): FL-1001-2019-1
Below are the estimated,not actual,project costs of your federal award:
Estimated Estimated Estimated Estimated
Capital item Description Total Federal State Local/Agency
Cost Share Share Share
100% 80% 10% 10%
Shop Vehicle:TRIPS-17-CA-FTS-G(w/ADA option)
(1) 2018 Ford Mid roof 150,GVWR 8550,18',3.7L,Gas, $77,996.00 $62,396.00 $7,800.00 $7,800.00
V-6 DOHC,(9)Amb.Seats,Mechanical Slide-out
step,Angel Trax 1080(2)camera System,
APPROVED:
FLORIDA DEPARTMENT OF TRANSPORTATION - DISTRICT SIX
MODAL DEVELOPMENT OFFICE
Mrs.Nilia Irtaya� Date
Modal Development office Administrator
District Six
www.fdot.gov
Agency Name:Monroe County Board of County Commissioners RECEIVED
Fiscal Period:FFY19—FY44(07/01/2019—06/30/2020)
Page 2 of 7
AUG 01 2,019
The Deaartment wIl purchase all vehicles awarded to succ`ssful applicants according to the
Department's Guidelines forAcqulring Vehicles. DISTRICT 3
The agency acknowledges that all orders must be submitted or befoLyi�t�c�i, ine,
kugu i 1 yin,201J no late submittals, nor extensions are accept ;°ur "u d awarrs ikll be
reallocated. .
Initial Here to Acknowledge.
The agency is responsible for purchasing awarded equipment in accordance with the Procurement
Guidance for Transit Agencies Handbook (overview in Exhibit 3). If the procurement procedures in this
handbook are not followed,the agency will not be eligible for reimbursement.
Initial Here to Acknowledge:. ._
The agency will be responsible to provide a 10% local match towards the total project cost. If actual
costs are greater than the estimated total cost,it will be the responsibility of your agency to provide the
difference. If actual costs are less than the estimated total cost, the difference will remain in the
Department's general program fund and will be used to advance any remaining grant requests. !
Initial Here to Acknowledge:_
i�
The agency will be rasp gnsible to notify District Six Transit Programs Administrator of any chanm
needed in the Notice of Grant Award and it would be up to the District's discretion to approve or overrule
the amendment.Vehicle order will not be processed without District previous authorization and NO
amendment; all NOGA changes and amended order submittals must be submitted by the stablished
deadline.
Initial Here to Acknowledge.
Please contact the FDOT Contractor, Lazara Stinnette,at 813-974-0695 or
Istlnnettefcutnusf.edu to confirm availability and arrange purchase of the above items.
,�11 o must august 15th 2�19.
rdrs
The value of this federal award for a passenger vehicle(s) and/or equipment should be considered
noncash assistance.As a subrecipient of this federal award your Agency may be subject to the single
audit requirements established by OMB Circular A-133,for fiscal years beginning before December 26,
2014, and the requirements of 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years
beginning on or after December 26, 2014.
FYhP* and to this Notice of Grant Award (NOGA) provide the required federal award
identification and information needed to comply with the single audit requirements.When determining
amounts of federal awards expended in a fiscal year your Agency must consider all sources of federal
awards, including noncash contributions.
Agency Name:Monroe County Board of County Commissioners
Fiscal Period:FFY19—FY44(07101/2019—06/30/2020)
Page 3 of 7
To be completed and signed by the agency or person authorized to accept Grant
Awards.
-Please return to FDOT District Office Project Manager-
MIQQAL DEVELOPMENT OFFICE - DISTRICT SIX
ACCEPTANCE OF GRANT AWARD FFY19
The undersigned accepts the above described award and:
i
a.Reaffirms its assurances to FTA and FDOT as stated In Exhibits I and M of its application.
b.Requests purchase of the vehicles/equipment in month/ year.
(today's date)
DISTRICT SIX-5310 PROGRAM AWARD YEAR 44 (2019-20)
Name of Entity: MONROE COUNTY BOARD OF CO TY COM�lSSIONE
(MCBCC) F
I V E v
Accepted by:
(authorized signature) A U G 0 12019
Printed name: DISTRICT 3
MODAL DEVELOPMENT
r
Title: Sr T i 5Q t-�r ice S
i re_c.{or S'o�ia�
Email: �ra�a w, s4�e,r7 move r-o e counkY-�I .�o,t
Phone Number
(indude extension) 30 S- 2`'t Z - S t C
Date:
} � 3l� Zo � 9
www.fdot.gov
Agency Name:Monroe County Board of County Commissioners
Fiscal Period: FFY19—FY44(07/01/2019—06/30/2020)
Page 4 of 7
EXHIBIT 1
FEDERAL FINANCIAL ASSISTANCE -SINGLE AUDIT ACT
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
CFDA No.: 20.513
CFDA Title: Enhanced Mobility of Seniors and Individuals with Disabilities
CFDA Program Site: www•cfda.gov
Awarding Agency: Florida Department of Transportation
Award Amount: *refer to the Vehicle/Equipment delivery notice package for actual
purchase price*
**Research & Development: as defined at §200.87, 2 CFR Part 200
Indirect Cost Rate: Not Applicable
**Award is for R& D: Not Applicable
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE SUBJECT TO THE
FOLLOWING AUDIT REQUIREMENTS:
2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles &Audit Requirements for Federal
Awards. www.ecfr.gov
OMB CircularA-133,Audits of States, Local Governments and Non-Profit Organizations
www.whitehouse.�ov/omb/circulars
OMB CircularA-133 Compliance Supplement. www.whitehouse.F-�ov/omb/circulars
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT MAYALSO BE SUBJECT TO
THE FOLLOWING:
OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments
www.whitehouse.gov/omb/circulars
OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals and Other Non-Profit Organizations
www.whitehouse.�ov/om b/circulars
49 USC 5310: Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities
htto://uscode.ho use.F-Fov/browse.xhtm I
FTA Circular 9070.1G: Enhanced Mobility of Seniors and Individuals with Disabilities Program Guidance and
Application Instructions
www.fta.dot.F_Fov/legislation law/12349.html
Federal Funding Accountability and Transparency Act(FFATA) Sub-award Reporting System
www.fdot.gov
Agency Name:Monroe County Board of County Commissioners
Fiscal Period: FFY19—FY44(07/01/2019—06/30/2020)
Page 5 of 7
EXH I BIT 2 - Single Audit Requirements
The administration of resources awarded through the Department to MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS(MCBCC) by this Agreement maybe subject to audits and/or monitoring by the Department.
The following requirements do not limit the authority of the Department to conductor arrange for the conduct of
additional audits or evaluations of Federal awards or limit the authority of any State agency inspector general,
the State of Florida Auditor General or any other State official. MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS(MCBCC)shall comply with all audit and audit reporting requirements as specified below.
a. In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F - Audit
Requirements, monitoring procedures may include but not be limited to on-site visits by Department staff
and/or other procedures including, reviewing any required performance and financial reports,following up,
ensuring corrective action, and issuing management decisions on weaknesses found through audits when
those findings pertain to Federal awards provided through the Department by this Agreement. By entering
into this Agreement, MONROE COUNTY BOARD OF COUNTY COMMISSIONERS (MCBCC) agrees to comply
and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS (MCBCC)further agrees to comply and cooperate
with any inspections, reviews,investigations or audits deemed necessary bythe Department,State of Florida
Chief Financial Officer(CFO)or State of Florida Auditor General.
b. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS(MCBCC),a non-Federal entity as defined by 2 CFR
Part 200,Subpart F-Audit Requirements,as a sub-recipientof a Federal award awarded bythe Department
through this Agreement is subject to the following requirements:
i. In the event MONROE COUNTYBOARD OF COUNTY COMMISSIONERS(MCBCC)expends a total amount
of Federal awards equal to or in excess of the threshold established by 2 CFR Part 200, Subpart F -
Audit Requirements, MONROE COUNTY BOARD OF COUNTY COMMISSIONERS (MCBCC) must have a
Federal single or program-specific audit for such fiscal year conducted in accordance with the
provisions of 2 CFR Part 200, Subpart F - Audit Requirements. Exhibit 1 to this Agreement provides
the required Federal award identification information needed by MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS (MCBCC)to further comply with the requirements of 2 CFR Part 200, Subpart F -
Audit Requirements. In determining Federal awards expended in a fiscal year, MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS(MCBCC)must consider all sources of Federal awards based on
when the activity related to the Federal award occurs, including the Federal award provided through
the Department by this Agreement.The determination of amounts of Federal awards expended should
be in accordance with the guidelines established by 2 CFR Part 200,Subpart F -Audit Requirements.
An audit conducted by the State of Florida Auditor General in accordance with the provisions of 2 CFR
Part 200,Subpart F - Audit Requirements, will meet the requirements of this part.
ii. In connection with the audit requirements, MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
(MCBCC)shall fulfill the requirements relative to the auditee responsibilities as provided in 2 CFR Part
200, Subpart F - Audit Requirements.
iii. In the event MONROE COUNTY BOARD OF COUNTY COMMISSIONERS(MCBCC)expends less than the
threshold established by 2 CFR Part 200, Subpart F - Audit Requirements, in Federal awards,
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS (MCBCC) is exempt from Federal audit
requirements for that fiscal year. However, MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
(MCBCC) must provide a single audit exemption statement to the Department at
FDOTSin�-sIeAudit@dot.state.fl.us no later than nine months after the end of MONROE COUNTY BOARD
OF COUNTY COMMISSIONERS (MCBCC) audit period for each applicable audit year. In the event
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS (MCBCC) expends less than the threshold
established by 2 CFR Part 200,Subpart F -Audit Requirements, in Federal awards in a fiscal year and
elects to have an audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F -
Audit Requirements, the cost of the audit must be paid from non-Federal resources (i.e., the cost of
such an audit must be paid from MONROE COUNTY BOARD OF COUNTY COMMISSIONERS (MCBCC)
resources obtained from other than Federal entities).
www.fdot.gov
Agency Name:Monroe County Board of County Commissioners
Fiscal Period: FFY19—FY44(07/01/2019—06/30/2020)
Page 6 of 7
iv. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS (MCBCC) must electronically submit to the
Federal Audit Clearinghouse (FAC) at htti)s://harvester.census.i�ov/facweb/ the audit reporting
package as required by 2 CFR Part 200, Subpart F - Audit Requirements, within the earlier of 30
calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period.
The FAC is the repository of record for audits required by 2 CFR Part 200, Subpart F - Audit
Requirements, and this Agreement. However, the Department requires a copy of the audit reporting
package also be submitted to FDOTSingleAudit@dot.state.f1.us within the earlier of 30 calendar days
after receipt of the auditor's report(s) or nine months after the end of the audit period as required by
2 CFR Part 200, Subpart F - Audit Requirements.
v. Within six months of acceptance of the audit report by the FAC, the Department will review MONROE
COUNTY BOARD OF COUNTY COMMISSIONERS(MCBCC)audit reporting package, including corrective
action plans and management letters, to the extent necessary to determine whether timely and
appropriate action on all deficiencies has been taken pertainingto the Federal award provided through
the Department by this Agreement. If MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
(MCBCC) fails to have an audit conducted in accordance with 2 CFR Part 200, Subpart F - Audit
Requirements, the Department may impose additional conditions to remedy noncompliance. If the
Department determines that noncompliance cannot be remedied by imposing additional conditions,
the Department may take appropriate actions to enforce compliance, which actions may include but
not be limited to the following:
1. Temporarily withhold cash payments pending correction of the deficiency by the Agency or
more severe enforcement action by the Department;
2. Disallow(deny both use of funds and any applicable matching credit for)all or part of the
cost of the activity or action not in compliance;
3. Wholly or partly suspend or terminate the Federal award;
4. Initiate suspension or debarment proceedings as authorized under 2 C.F.R. Part 180 and
Federal awarding agency regulations (or in the case of the Department, recommend such a
proceeding be initiated by the Federal awarding agency);
5. Withhold further Federal awards for the Project or program;
6. Take other remedies that may be legally available.
vi. As a condition of receiving this Federal award, MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS (MCBCC) shall permit the Department, or its designee, the CFO or State of Florida
Auditor General access MONROE COUNTY BOARD OF COUNTY COMMISSIONERS (MCBCC) records
including financial statements, the independent auditor's working papers and project records as
necessary. Records related to unresolved audit findings, appeals or litigation shall be retained until
the action is complete or the dispute is resolved.
vii. The Department's contact information for requirements under this part is as follows:
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee, Florida 32399-0450
FDOTS i nF-fleAud it@dot.state.f1.us
c. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS (MCBCC) shall retain sufficient records
demonstrating its compliance with the terms of this Agreement for a period of five years from the date the
audit report is issued and shall allow the Department, or its designee, the CFO or State of Florida Auditor
General access to such records upon request. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
(MCBCC)shall ensure thatthe audit working papers are made available to the Department,or its designee,
the CFO, or State of Florida Auditor General upon request for a period of five years from the date the audit
report is issued unless extended in writing by the Department.
www.fdot.gov
Agency Name:Monroe County Board of County Commissioners
Fiscal Period:FFY19—FY44(07/01/2019—06/30/2020)
Page 7 of 7
EXHIBIT 3 - PROCUREMENT PROCESS OVERVIEW
This information is intended to provide guidance on the processes for procurements when using state and
federal dollars. Procurements should be in accordance with Chapter 287, Florida Statutes(F.S.),Chapter
60A, Florida Administrative Code(F.A.C.)and the Federal Transit Administration (FTA)Best Practices
Procurement Manual.Additionally,geographic preferences are prohibited when procurements involve
federal funds(reference:49 CRR 18.36(c)(1)(2)and FTA C 4220.IF, Ch. Vi,Section 2.a(4)(g)J.
Third Party Contracts refer to a recipient's contract with a vendor or contractor, including procurement by
purchase order or purchase by credit card,which is financed with Federal assistance awarded by FTA. '
An agency should submit their procurement request to the District Representative for approval prior to
completing the purchase.To complete the procurement request,the agency should follow these steps:
1. Determine the Funding Source(i.e. -federal,state,or local funds)
2. Determine type of procurement being requested (Examples are located in the Procurement
Guidance for Transit Agencies Handbook)
• Professional Services/Architectural Engineering Servic s
• Operations/Management,/Sub-recipients RECEIVE D
Rolling Stock
• Construction
• Materials and Supplies AUG 0 12019
3. Determine level of procurement method
• Micro Purchase-Procurements less than $2,500 DISTRICT 3
• Small Purchases-Procurements greater than $2,500 Put less thW$ft0WEL0PMENT
• Competitive Procurements-Procurements greatertha �
• Other methods listed in the Procurement Guidance for Transit Agencies Manual
4. Ensure that all potential vendors/contractors will accept the applicable federal clauses that relate
to the procurement
5. Complete the sub-recipient Procurement Checklist
6. Complete the appropriate third-party checklist from the Procurement Guidance for Transit Agencies
Handbook.The checklist should notate where the applicable clause can be found in the supporting
documentation.
For procurements that are categorized as a "Small Purchase",a sample Vendor Small Purchase letter is in
the Procurement Guidance for Transit Agencies Handbook.Agencies may utilize this letter as a template
when third party agreements/contracts are necessary.This will ensure that the third party(vendor or
contractor)accepts the applicable federal clauses.
—end of NOGA—