Item C10 C.10
BOARD OF COUNTY COMMSSIONERS
County of Monroe f Mayor Heather Carruthers,District 3
h} ] Mayor Pro Tem Michelle Coldiron,District 2
The Florida Keys Craig Cates,District 1
=E �j David Rice,District 4
`w'P•=w Sylvia J.Murphy,District 5
County Commission Meeting
October 213, 2020
Agenda Item Number: C.10
Agenda Item Summary #7374
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
NA
AGENDA ITEM WORDING: Ratification and approval of Amendment 92 to State of Florida
Department of Transportation Public Transportation Grant Agreement G1238 executed by the
Director of Airports. The amendment provides $100,000.00 in additional funding for permitting,
design and construction of Airfield Improvements at the Florida Keys Marathon International
Airport to be funded 80% FDOT and 20% Airport operating fund 403.
ITEM BACKGROUND: This grant is for the airport to maintain its level of service and operations,
to include airfield pavement, airfield markings, lighting, signage, drainage, utilities, and terminal
facilities.
PREVIOUS RELEVANT BOCC ACTION: On April 15, 2020, the BOCC approved agenda item
D36 authorizing the Mayor and/or the Director of Airports to execute FAA and FDOT grants.
CONTRACT/AGREEMENT CHANGES:
Approval of Public Transportation Grant Agreement G1238 on November 20, 2018 and approval of
Amendment 91 providing additional funding on August 21, 2019.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT G1238 Amendment 92 MTH Airfield Imp
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: December 31, 2023
Total Dollar Value of Contract: $100,000.00
Total Cost to County: -0-
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Current Year Portion:
Budgeted: Yes
Source of Funds: 80% FDOT/20% Airport Operating Fund 403
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 09/23/2020 12:15 PM
Richard Strickland Completed 10/02/2020 4:38 PM
Pedro Mercado Completed 10/02/2020 4:54 PM
Purchasing Completed 10/02/2020 5:16 PM
Budget and Finance Completed 10/03/2020 4:51 PM
Maria Slavik Completed 10/03/2020 8:10 PM
Liz Yongue Completed 10/05/2020 9:08 AM
Board of County Commissioners Pending 10/21/2020 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTAT90N Form 725-000-03
PUBLICTRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc 11119
AGREEMENTGRANT
Financial Project Number(s): Fund(s): DDR,DPTO FLAIR Category: 088719
(Itern-seg men 4-phase-sequence)
4221-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org, Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF5960 00749053
Contract—Number-: G1238 Federal Award Date: Amendment No.: 2
CFDA Number: N/A Agency DUNS Number:
CF Tltle: /
CSFA Number: 5 .00
CSFA Title: Aviation Grant Program
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THIS AMENDMENT TO THE PUBLICI ("Amendment")is made and entered
into on by and between the State of Florida, Department of Transportation
("Department"), and Monroe County, ("Agency"),collectively referred to as t "Parties."
RECITALS
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WHEREAS, the Department and the Agency on 12/1 /21 (date original Agreement entered)entered into a Public
Transportation rant Agreement('Agreement"). CL
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. E
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows:
1. Amendment Description. The project is amended To add FY21 allocation.Pr2. ogram r a. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
Aviation
® Seaports
® Transit
_ Inter al 00
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® ail Crossing Closure
® Match to DirectFederal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding) 0
Other
Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
Exhibit : Project Description and Responsibilities
X_ Exhibit : Schedule of Financial Assistance U
*Exhibit 1: Deferred Reimbursement Financial Provisions
*Exhibit 2: Advance Payment Financial Provisions
® *Exhibit C: Terms and Conditions of Construction
Exhibit : Agency Resolution
® Exhibit : Program Specific Terms and Conditions
® Exhibit F: Contract Payment Requirements
*Exhibit : Financial Assistance (Single Audit Act)
® *Exhibit : Audit Requirements for Awards of Federal Financial Assistance
® *Additional xiit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.03
STRATEGIC
PUBLIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC 11119
GRANT AGREEMENT
4. Project s .
The estimated total cost of the Project is X increased/® decreased by$125,000bringing the revised total
cost of the project to$506,250.
The Department's participation is X increased/ decreased by _J1Q0,000. The Department agrees to
participate in the Project cost up to the maximum amount of $405,000, and, additionallythe Department's
participation in the Project shall not exceed 8 . 0% of the total eligible cost of the Project.
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Except as modified,amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
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IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
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AGENCY Monroe County TATE OF FLORIDA, PAT E T OF TRANSPORTATION
y: y:
Name: Richard Strickland llglesia Name: anies
Title: Director of AiEports Title: Director of Transportation Development
P RC}E COUNTY ATTOnNEY
OYE FORM
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
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Pt=Q O J. LegalReview: Alicia Trujillo
ASSI UNTY ATORNEY
Date 912112Q �-
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC 02120
EXHIBIT
Project Description and Responsibilities
A. Project Description (description ofAgency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): FL KEYS MARATHON AIRPORT AIRFIELD IMPROVEMENTS
B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport/Marathon, FL/Monroe
County
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C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate co
timeline, project schedule, project size): The project includes the necessary permitting, design and construction of
airfield improvements for the airport to maintain its level of service and operations. Improvements will include airfield
pavements, airfield markings, lighting and signage, drainage, utilities and terminal facilities.
D. livr I (s):
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable,to allow for a determination of the amount of
incremental progress that has been made,and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency. CL
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E. Unallowable Costs (including but not limited to):
F.Transit Operating Grant Requirements (Transit l ):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLICI STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC 02120
EXHIBIT
Schedule of in nci I Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIREDTC I G FUNDS PURSUANT TOT IS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Tye and Fiscal Year:
Financial - FLAIR atObject CSFAI CSFA/CFDATitle r Fundin
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Management Fun Cate o Fiscal Coe C Funding Source co
Number Tye r u escri i Amount
2421-1- - 1 71 221 7100 50 Aviation rant Program7 ,
221-1- -01 DPTO 088719 21 751000 55.004Aviation Grant Program $29,600
221-1- - 1 DPTO 088719 219 751000 55.004 Aviation Grant Program $205,000
221-1- -01 LF 0887192019 751000 55.004Aviation Grant Program 1,2
221-1- - 1 LF 088719221 751000 55.004 Aviation Grant Program $25,000
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221-1- - 1 DPTO 088719 2020 751000 55.004Aviation Grant Program $100,000
2 21-1- - 1 LF 0887192020 751000 Aviation Grant Program 2 , 0 .
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Total Financial5 0 , —
B. Estimate of Projects rant .
Phase to Local a eral Totals State cal F r
Land Acquisition $ .
Planning .0 0. 0 0.00
nviro t l/ si n/Construction $405,000 $101,250 $ ,2 2 . 0 00
a ital ui nt $ .0
00
Match to Direct Federal Fundin 0 0 so 0. 0 —0.00 0.00 co
Mobility Management 0 0. 0 0.00 0.00
Totals Transit Onl
$405,000 $101,2500 50 0
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COSTL IS CERTIFICATION AS REQUI Y SECTION 216.3475, FLORIDA STATUTES:
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I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216. 7 , Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports-The Florida Keys
Marathon International Airport
Department Grant Manager Name
Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC 02120
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Farm 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC 02120
EXHIBIT
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC 02120
EXHIBIT
AUDITI T STATE I t L ASSISTANCE
PURSUANTTHE STATE RESOURCES AWARDED TO THIST CONSIST OF THE FOLLOWING:
SUBJECTfON 215.97, FLORIDA
Awarding Agency: Florida Department of Transportation 00
Stateco
rjc Title: Aviation Grant Program
Number:CSFA 55.004
*Award o $305,000
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: https: a Ds.fl fs.co /fsaa/searc ataloo.as v
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COMPLIANCERCES AWARDED PURSUANT TO THIS
AGREEMENT: CL
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
ttps://atps.fldfs.co /fsaa(searchCoolinc .as�rx It
The State Projects Compliance Supplement is provided t: https://aoos.fldfs.com(fsaalcomoliance.asox
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To:Step hen,Anderson ot.state.f1.us
FLORIDA
FUNDS APPROVAL
G1239
9/3/2020
CONTRACT INFORMATION
Contract: G1236
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of cerement: G-GDVERMENTAL AGENCY(267.057,F.s.)
Vendor Name: MCNRCE COUNTY BOCC
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Vendor ID: F596000749053 04
Beginning a 6f This Agreement: 12/14/2018
Ending Date of This Agreement: 1 213 1/2 02 3
Contract Tota!/ ud etary Calling: ct=$405,000.00 F-
Description: FL KEYS MARATHON INTERNATIONAL AIRPORT AIRFIELD IMPROVEMENTS
APPROVALINFORMATION
FUNDS APPROVED/REVIEWED FOR ROBI AIT ,CPA,COMPTROLLER ON 9/3/2
Action: supplemental CL
Reviewed, or Approved: APPROVED W
Organization Code: 55062020629
Expansion Option: A9
Object Code: 751000
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eunr. $100,000.00
Financial Project: 44242119401
Worts Activity(FCT): 215
CFDA: : so
Fiscal Year: 2021
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Budget Entity: 55100100 04
Category/Category Year: E08BE719/2E1endment ID:quen : 00
User Assigned ID. S002 so
Enc Line(6s)/Status: 0003/04 U
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Total Amount: $100,000.00
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