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Item C18
C.18 BOARD OF COUNTY COMMSSIONERS County of Monroe f ma Mayor Heather Carruthers,District 3 h} ] Mayor Pro Tem Michelle Coldiron,District 2 The Florida Keys Craig Cates,District 1 =E �j David Rice,District 4 `w'P•=w Sylvia J.Murphy,District 5 County Commission Meeting October 213, 2020 Agenda Item Number: C.13 Agenda Item Summary #7395 BULK ITEM: Yes DEPARTMENT: Public Libraries TIME APPROXIMATE: STAFF CONTACT: Kimberly Matthews (305) 292-4540 NA AGENDA ITEM WORDING: Approval of an Agreement with R. George and Associates, Inc., pursuant to the cooperative purchasing exclusion of the Purchasing Policies and Procedures, purchasing in the amount of $671,663.71 for furnishings and finishes, (inclusive of delivery and installation) for Monroe County Library System's new Marathon Branch Library paid for by Library Impact Fees. ITEM BACKGROUND: Miami- Dade county issued a bid solicitation to establish a pool of vendors for office and non-office furniture of which R. George and Associates was selected. This agreement with R. George and Associates, Inc is for a quote in the amount of $671,663.71 for all furnishings and finishes, (inclusive of delivery and installation) for Monroe County Library System's new Marathon Branch Library paid for by Library Impact Fees. R. George and Associates, Inc is a preferred choice for library furnishings in South Florida due to their professionalism, industry knowledge and the high quality of product and furnishings they provide along with their intimate knowledge of library operations and mission. Most importantly, the pieces that R. George and Associates, Inc. provides is competitively bid and reasonably priced and in accordance with our cooperative purchasing provisions on the Purchasing Policy utilizing the Miami-Dade County competitively bid award supplies (attached in full). Additionally, R. George will be providing products from the supplier Krueger International, Inc. dba KI using their Florida State Purchasing Contract No. 56120000-19-ACS (attached in full). Since this project requires significant library expertise concerning professional industry and user trends, Monroe County feels that the costs associated with this project are fair and reasonably priced. PREVIOUS RELEVANT BOCC ACTION: 31512019 — BOCC approve a contract with Pedro Falcone for the construction of the Marathon Branch Library. Packet Pg. 608 C.18 1123119 - BOCC rejected all bids to a prior solicitation for construction of the Library in anticipation of receiving proposals to the subsequent criteria based RFP that included ranking criteria, redesigned plans, designs and specifications. 6120118 - BOCC approved a 41h Amendment to the Professional Services Agreement with Synalovski Romanick Saye, LLC. (SRS)for the revisions to the 1st and 2nd floor plan to accommodate a more open floor plan providing the ability to reconfigure the layout of the library space, reposition the children's library to the second floor, reposition the adult section for the first floor, enclose the covered terraces, update the building elevations, and provide a 6" raised access floor on both floors of the facility including the adult education area. 1 012111 5 -BOCC approved a contract with SRS for the design though construction administration of a new public library in Marathon. Other action not requiring BOCC approval included a First Amendment to Agreement with SRS to include services for a solar feasibility study as required by Resolution of the Climate Change Advisory Committee. A Second Amendment was approved by staff to include services for a redesign of an area at the library requested by staff, and a Third Amendment was approved by staff for services to include alternate plans for separate roof top solar systems. CONTRACT/AGREEMENT CHANGES: NA STAFF RECOMMENDATION: DOCUMENTATION: R. George Final Q-20-110_III_117_118 10-05-20 Marathon Branch Funishings floorplan-R. George FINAL RTQ-00439 ORIGINAL DOCUMENT RTQ-00439 BID SOLICITATION Bid-R. George& Assoc. Inc Krueger International, Inc. dba KI_ACS -Educational Furniture Florida State Purchasing Contract FINANCIAL IMPACT: Effective Date: 10/21/2020 Expiration Date: With Completion of Marathon project Total Dollar Value of Contract: $ Total Cost to County: $ Current Year Portion: $0 (Bill on Completion) Budgeted: Yes Source of Funds: 132-30000 CTYWIDE LIBRARY PROJECTS CPI: NA Indirect Costs: None Estimated Ongoing Costs Not Included in above dollar amounts: None Packet Pg. 609 C.18 Revenue Producing: No If yes, amount: Grant: No County Match: None Insurance Required: Yes- Included in Contract Price Additional Details: 01/15/21 132-30000 CTYWIDE LIBRARY PROJECTS ($671,663.71) Library Impact Fees REVIEWED BY: Norma Kula Skipped 09/25/2020 3:30 PM Kimberly Matthews Completed 10/05/2020 8:23 PM Pedro Mercado Completed 10/06/2020 8:58 AM Purchasing Completed 10/06/2020 9:00 AM Budget and Finance Completed 10/06/2020 9:02 AM Maria Slavik Completed 10/06/2020 9:36 AM Liz Yongue Completed 10/06/2020 9:40 AM Board of County Commissioners Pending 10/21/2020 9:00 AM Packet Pg. 610 C.18.a r_ 0 R. G GASSOCIATES, INC. P.O. Sax 8541 j DeL nd, Florida 3 7 1- 854; (386)736- 326 TOLL Fr EE (866)833-3441 FAX (386)736-3706L.jEMAIL info@rgeorge.com TO: KIMBERLY MATTHEWS QUOTE#: Q-20-110 SR.DIRECTOR OF STRATEGIC PLANNING DATE: 10/5/2020 0 a-. PROJECT: MARATHON LIBRARY We offer the following quotation for the above project Item Qty Catalog# Description Unit Total PRICING PER MIAMI-DADE RTQ#00439 0 FOOD STAIN: FOOD SPECIES:MAPLE —' vi FIRST FLOOR a 3-113 MOVABLE STACKS u 0 A/ 17 1S-766-S07 48"H X 24"D MOBILE STARTER UNITS.PARTITIONS $1,362.23 $23,157.91 INCLUDED 06 Al/ 6 1S-986-S07 D/F 60-1/2"H X 24"D MOBILE STARTER UNITS.PARTITIONS $1,727.93 $10,367.58 0 INCLUDED (g f� 162 44-742-005 METAL BOOK SUPPORTS WITH RUBBER CORK BOTTOM $5.18 $839.16 B/ 3 1S-875-S00 ST 72"H X 12"D PERIODICAL DISPLAY SHELVING STARTER $1,137.94 $3,413.82 1 2S-875-S00 ST 72"H X 12"D PERIODICAL DISPLAY SHELVING ADDER $850.86 $850.86 4 BS-620-S00 72"H MAPLE VENEER SHELVING BACKS $112.76 $451.04 0 0 C/ 1 1S-863-S00 ST 72"H X 12"D FLAT SHELVING STARTER UNIT $859.40 $859.40 2 2S-863-S00 ST 72"H X 12"D FLAT SHELVING ADDER UNIT $649.12 $1,298.24 3 BS-620-S00 72"H MAPLE VENEER SHELVING BACKS $112.76 $338.28 Ln Q 5/ CUBE DISPLAY CONSISTING OF: 00 0r 1 LX-610-MOD EXTRA-LOW LAMINATED DISPLAY CUBE 20"SQUARE X 18"H $670.45 $670.45 HPL: i 1 LX-611-MOD LOW LAMINATED DISPLAY CUBE 20"SQUARE X 24"H $731.40 $731.40 HPL: i r 1 LX-612-MOD MEDIUM LAMINATED DISPLAY CUBE 20"SQUARE X 30"H $792.35 $792.35 HPL: 1 LX-612-MOD TALL LAMINATED DISPLAY CUBE 20"SQUARE X 36"H $853.30 $853.30 HPL: r cy SUB-TOTAL $44,623.79 f� NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 611 C.18.a R.GEORGE&ASSOCIATES,INC. Date 10/5/2020 Page 2 Quote#Q-20-110 Project MARATHON LIBRARY Item Qty Catalog# Description Unit Total Cu 6/ CUSTOM DISPLAY TABLE GROUPING CONSISTING OF: 0) 1 DISPLAYMOD TABLE W/LAMINATED TOP AND SIDE 4'6"L X 2'W X 3TI $905.11 $905.11 0 1 DISPLAYMOD TABLE W/LAMINATED TOP AND SIDE 3'6"L X 118111AT X 2'6"H $892.92 $892.92 1 DISPLAYMOD TABLE W/LAMINATED TOP AND SIDE IW L,X 2'W X 2TI $868.54 $868.54 6A/ 1 LX-611-MOD LOW LAMINATED DISPLAY CUBE 20"SQUARE X 24"H $731.40 $731.40 HPL: i 1 LX-612-MOD MEDIUM LAMINATED DISPLAY CUBE 20"SQUARE X 30"H $792.35 $792.35 HPL: ca 7/ 4 DELI-S-056 DELI BARSTOOL 30.714 SEAT,FRAME LEGS ASH $863.66 $3,454.64 FABRIC GRADE A: a u 0 8/ 2 POCKET 066 POCKET EASY CHAIR FULLY UPHOLSTERED $2,015.62 $4,031.24 GRADE 2:VALENCIA BY SPRADLING 06 8A/ 2 60-SA590-MOD MONOLOG STYLE SINGLE SEAT UNIT 27.5111AT X 27.5"D X 14.9"H $1,036.15 $2,072.30 2 2 LOT COM: $262.09 $524.18 0 1 60-TB590-MOD MONOLOG STYLE HALF TABLE 13.7111AT X 27.5"D X 14.9"H $847.21 $847.21 (g 9/ 3 60-SDD213650 LAMINATE STORAGE CABINETS 50"H X 36111AT X 21"D $744.81 $2,234.43 _ u 10/ 1 RP-EMI-MOD MOBILE OVAL INFO.POD 48111AT X 27D X 29"H $3,169.40 $3,169.40 CrJ LAMINATE COLOR:WHITE 0 10/ 1 TO-021-MOD MOBILE PEDESTAL WITH 2-6"DRAWERS AND 1-FILE $480.29 $480.29 DRAWER. 15111AT X 20"D X 28"H WITH NOKI LOCK 0,4 PENCIL TRAY IN TOP DRAWER Ln 10A/ 1 60-VXM2-MOD VORTEX STYLE MESH MEDIUM BACK,5 PRONG BASE $608.28 $608.28 00 0r ERGO CHAIR W/ARMS GR.2 FABRIC: MESH-AFRO BLACK I 11/ 10 INN C-070 INNOVATION C-MULTIFUNCTIONAL SWIVELING STOOL $3,334.57 $33,345.70 STAINLESS STEEL PEDESTAL W/SILVER PAINTED r r FOOTPLATE WITH TABLET FORK SURFACE GRADE 2:VALENCIA BY SPRADLING a 0 SUB-TOTAL $99,581.78 NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 612 C.18.a R.GEORGE&ASSOCIATES,INC. Date 10/5/2020 Page 3 Quote#Q-20-110 Project MARATHON LIBRARY Item Qty Catalog# Description Unit Total Cu 12/ 2 090-L6 BIT TABLE TOP 36"DIAM.CLEAR LACQUERED ASH $1,371.38 $2,742.76 L6 TABLE PEDESTAL CHROME,23"H FOOTPLATE 19" COLUMN 2.75 DIAM. 0 W 13/ 2 052A OPPO EASY CHAIR,LOW BACK W/ARMS,SWIVEL BASE $3,967.85 $7,935.70 WITH AUTO RETURN,GREY STEEL c GRADE 2:VALENCIA BY SPRADLING 14/ 2 L290 LOW COFFEE TABLE 20"DIAMETER $1,277.51 $2,555.02 10 60-PL-MOD INTERIOR ARTIFICIAL PLANTS $289.51 $2,895.10 vi 151 BOB LARGE MODULAR COUCH GROUPING u 0 4 S802 DOUBLE STRAIGHT SEAT+BACK $1,400.63 $5,602.52 8 S803 INNER CURVEDSEAT $470.53 $3,764.24 06 GRADE 2:VALENCIA BY SPRADLING 0 15A/ 7 S800 BOB SMALL STRAIGHT MODULAR COUCH $466.27 $3,263.89 STRAIGHT SEAT+BACK c GRADE 2:VALENCIA BY SPRADLING u 15/15A 10 XSU-RT-MOD ROUND USB CHARGER TO BE INSTALLED IN BOB $121.90 $1,219.00 SEATING ABOVE 0 Ln 00 QUIET ROOMS:3-131,3-132,3-133,3-134&WORKSTATION 16/ 24 60-1005-MOD SACHET STYLE CONFERENCE ARM CHAIR MID BACK $980.69 $23,536.56 4-LEG GRADE B: LOBBY 3-10111 21/ 2 CUSTOM COLUMN MOUNTED FORK SUFACE $1,523.75 $3,047.50 CY SUB-TOTAL $156,144.07 NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 613 C.18.a R.GEORGE&ASSOCIATES,INC. Date 10/5/2020 Page 4 Quote#Q-20-110 Project MARATHON LIBRARY Item Qty Catalog# Description Unit Total Cu 4 63590000 DURO SERIES THIN LINE STEEL BOOK TRUCKS $609.50 $2,438.00 WITH 3 SLOPING SHELVES AND 5"CASTERS METAL COLOR:BLACK 0 BREAK ROOM 3-106 W 43/ 1 60-137-MOD RECTANGULAR TABLE 24 X 36 X 29"H METAL LEGS $365.70 $365.70 LAMINATE COLOR: 44/ 2 60-HD-UP-MOD SIDE CHAIR,LOW BACK,4-LEG BASE,UPHOLSTERED $253.55 $507.10 SEAT AND PLASTIC BACK.SILVER BASE 2 LOTS COM: $76.19 $152.38 vi MAIN ENTRANCE a 45/ 1 60-9235TS-MOD WALK UP EXTERIOR BOOK RETURN 24"W X 34"D $5,058.85 $5,058.85 u X 53 5/8"H.INCLUDES INSULATION KIT 06 1 60-9855TS-MOD CURBSIDE EXTERIOR BOOK RETURN 30"W X 42 15/16"D $6,872.11 $6,872.11 2 X 53 5/8"H.INCLUDES INSULATION KIT 0 C9 2ND FLOOR OPEN SEATING&MOVABLE STACKS 3-211 LAMINATE COLOR: C/ 7 GEOMADBB48 D/F ARC MOBILE SHELVING STARTER/ADDER UNIT $2,423.37 $16,963.59 48"H X 23"D PARTITION INCLUDED c� D/ 6 GEOMLDB48 D/F STRAIGHT MOBILE SHELVING STARTER UNIT $992.27 $5,953.62 00 0r 48"H X 23"D PARTITION INCLUDED E/ 2 RP1-930-S08 D/F STRAIGHT MOBILE PICTUREBOOK SHELVING STARTER/ $1,940.65 $3,881.30 ADDER UNIT 48"H X 24"D.PARTITION INCLUDED F/ 1 RP1-931-S00 ST 60 1/2"H X 12"D STARTER PICTUREBOOK UNIT $611.94 $611.94 2 RP2-931-S00 ST 60 1/2"H X 12"D ADDER PICTUREBOOK UNIT $440.67 $881.34 3 RPB-602-S00 60-1/2"H LAMINATE BACK $95.08 $285.24 a 0 SUB-TOTAL $200,115.24 NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 614 C.18.a R.GEORGE&ASSOCIATES,INC. Date 10/5/2020 Page 5 Quote#Q-20-110 Project MARATHON LIBRARY Item Qty Catalog# Description Unit Total Cu G/ 1 RP1-988-MOD ST 60 1/2"H X 12"D SHELVING STARTER UNIT $960.57 $960.57 MOD TO 40"W 0) 1 RPB-602-MOD 60 1/2"H BACK MOD TO BE 40"W $182.24 $182.24 +a 0 1 RP2-988-MOD ST 60 1/2"H X 12"D SHELVING ADDER UNIT $821.61 $821.61 W MOD TO 38"W 1 RPB-602-MOD 60 1/2"H BACK MOD TO BE 38"W $182.24 $182.24 c 1 RP1-988-S00 S/D 60 1/2"H X 12"D SHELVING STARTER UNIT 36"W $569.88 $569.88 1 RPB-602-S00 60 1/2"H BACK 361W $95.08 $95.08 i 0 2 CUSTOM WATERFALL TRANSITION TOP $304.75 $609.50 IT 1 RP1-702-S00 ST 36"H X 12"D SHELVING STARTER UNIT $411.41 $411.41 8 RP2-702-S00 ST 36"H X 12"D SHELVING ADDER UNIT $284.03 $2,272.24 a 9 RPB-612-S00 36"H SHELVING BACK $60.95 $548.55 u 0 06 S1/ 1 77429-MOD TODDLER READING TABLE 42"DIAMETER X 25"H $725.31 $725.31 2 TOP COLOR: 0 EDGE COLOR: METAL LEG COLOR: GLIDE COLOR: S2/ 4 77-864-MOD LAMINATE STOOLS 14TI $198.70 $794.80 LAMINATE COLOR: METAL LEG COLOR: GLIDE COLOR: Ln S3/ 2 77-129-MOD ZOON STYLE READING TABLE 42"DIAMETER X 29"H $886.82 $1,773.64 TOP COLOR: 00 EDGE COLOR: METAL LEG COLOR: GLIDE COLOR: I S4/ 8 77-864-MOD LAMINATE STOOLS 18"H $265.13 $2,121.04 LAMINATE COLOR: METAL LEG COLOR: GLIDE COLOR: 0 SUB-TOTAL $212,183.35 NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 615 C.18.a R.GEORGE&ASSOCIATES,INC. Date 10/5/2020 Page 6 Quote#Q-20-110 Project MARATHON LIBRARY Item Qty Catalog# Description Unit Total Cu S4A/ 4 77-864-MOD LAMINATE STOOLS 16"H $204.18 $816.72 LAMINATE COLOR: z METAL LEG COLOR: GLIDE COLOR: +a 0 S5/ 1 CUSTOM ST 2 POSITION COMPUTER STATION STARTER 72"W $2,803.70 $2,803.70 W EACH POSITION 42"W X 28"D X 27 1/2"H. 1 GROMMET PER POSITION W/WIRE MGMT.END PANELS 1-3/16"TH c MAPLE WOOD, HPL SELF-EDGED WORK SURFACE 1 CUSTOM ST 2 POSITION COMPUTER STATION ADDER 72"W $2,651.33 $2,651.33 i EACH POSITION 42"W X 28"D X 27 1/2"H. 1 GROMMET PER POSITION W/WIRE MGMT.END PANELS 1-3/16"TH MAPLE WOOD, HPL SELF-EDGED WORK SURFACE HPL: YOUNG ADULT 3-221 u 0 S6/ SOFT TIERED SEATING CONSISTING OF: 1 GEO-1ST-MOD TWO TIER SEATING UNIT $1,619.44 $1,619.44 1 LOT COM: $612.55 $612.55 06 2 GEO-3ST-MOD THREE TIER SEATING UNIT $1,740.12 $3,480.24 0 2 LOT COM: $612.55 $1,225.10 O 1 GEO-CORN-MOD TWO TIER CORNER SEATING UNIT $2,084.49 $2,084.49 _ 1 LOT COM: $761.88 $761.88 u 2 GEO-DT9-MOD 9 INCH CONSOLE TABLE WITH TABLET AND POWER $2,340.48 $4,680.96 m S7/ 2 CUSTOM BUILT-IN W/CANTILEVER SUPPORTS,60"W X 24"D X 27 1/2"H $1,908.95 $3,817.90 S8/ 4 60-AXI-MOD AXIS STYLE OTTOMAN 23"DIA.20"H 16"D $763.09 $3,052.36 4 ZONEI COM: $106.66 $426.64 Ln Q 4 ZONE2 COM: $67.05 $268.20 00 S9/ 1 60-PZ2-MOD PUZZLE STYLE SIDE TABLE $822.83 $822.83 S9A/ 3 BROF005-MOD SWIVEL PUFF CHAIR $609.50 $1,828.50 3 LOTS COM: $213.33 $639.99 I S10/ TAPA STYLE GROUPING CONSISTING OF: 2 60-TAPAI-MOD 4 TIERED W/CENTER ROTATION POINT $2,707.40 $5,414.80 2 60-TAPA2-MOD 4 TIERED W/END ROTATION POINT $2,707.40 $5,414.80 FABRIC COLOR SELECTION: CY S913/ 1 60-GC-MOD GAMING CONSOLE STORAGE TABLE $2,849.41 $2,849.41 0 SUB-TOTAL $257,455.19 NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 616 C.18.a R.GEORGE&ASSOCIATES,INC. Date 10/5/2020 Page 7 Quote#Q-20-110 Project MARATHON LIBRARY Item Qty Catalog# Description Unit Total Cu S10A/ TAPA STYLE GROUPING CONSISTING OF: 0) 1 60-TAPAI-MOD 4 TIERED W/CENTER ROTATION POINT $2,707.40 $2,707.40 1 60-TAPA2-MOD 4 TIERED W/END ROTATION POINT $2,707.40 $2,707.40 0 FABRIC COLOR SELECTION: S10B/ TAPA STYLE GROUPING CONSISTING OF: 1 60-TAPAI-MOD 4 TIERED W/CENTER ROTATION POINT $2,707.40 $2,707.40 2 60-TAPA2-MOD 4 TIERED W/END ROTATION POINT $2,707.40 $5,414.80 i FABRIC COLOR SELECTION: 0 S10C/ TAPA STYLE GROUPING CONSISTING OF: 1 60-TAPAI-MOD 4 TIERED W/CENTER ROTATION POINT $2,707.40 $2,707.40 a 2 60-TAPA2-MOD 4 TIERED W/END ROTATION POINT $2,707.40 $5,414.80 u FABRIC COLOR SELECTION: 06 S10D/ TAPA STYLE GROUPING CONSISTING OF: 1 60-TAPAI-MOD 4 TIERED W/CENTER ROTATION POINT $2,707.40 $2,707.40 0 2 60-TAPA2-MOD 4 TIERED W/END ROTATION POINT $2,707.40 $5,414.80 O FABRIC COLOR SELECTION: S10E/ 3 60HNG-MOD HANGING EGG STYLE CHAIRS $1,462.80 $4,388.40 _ 3 LOTS COM: $639.98 $1,919.94 S11/ 2 60-PWT-MOD PLAIN STYLE FORK TABLE 31.5"SQUARE X 30"H $844.16 $1,688.32 FOOD LEGS,LAMINATE TOP LAMINATE COLOR: Ln S12/ 1 60-BENCH-MOD SPLIT BENCH 62.5"W X 32"D X 16.5"H $1,036.15 $1,036.15 1 LOT COM: $518.08 $518.08 00 S13/ 5 60-AXI-MOD AXIS STYLE OTTOMAN 23"DIA.20"H 16"D $763.09 $3,815.45 5 ZONE COM: $106.66 $533.30 5 ZONE2 COM: $67.05 $335.25 r S14/ 1 60-VXM2-MOD ERGO CHAIR FOR DESK W/ARMS $608.28 $608.28 BLACK MESH 1 LOT COM: $121.90 $121.90 CY SUB-TOTAL $3 02,201.66 NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 617 C.18.a R.GEORGE&ASSOCIATES,INC. Date 10/5/2020 Page 8 Quote#Q-20-110 Project MARATHON LIBRARY Item Qty Catalog# Description Unit Total CU S15/ CUBE DISPLAY CONSISTING OF: 1 LX-610-MOD EXTRA-LOW LAMINATED DISPLAY CUBE 20"SQUARE X 18"H $670.45 $670.45 HPL: 1 LX-611-MOD LOW LAMINATED DISPLAY CUBE 20"SQUARE X 24"H $731.40 $731.40 0 HPL: w 1 LX-612-MOD MEDIUM LAMINATED DISPLAY CUBE 20"SQUARE X 30"H $792.35 $792.35 HPL: c 1 LX-612-MOD TALL LAMINATED DISPLAY CUBE 20"SQUARE X 36"H $853.30 $853.30 HPL: S16/ 4 60-POUF-MOD STEEN POUF STYLE OTTOMAN 27.5"W X 19.5"D X 145114 $908.16 $3,632.64 30 STANDARD COLORS: E vi 5 73-559-MOD MOBILE POWER&USB STATION-12 POWER OUTLETS $0.00 $0.00 _ AND 6 USB-A, 108"L CORD.Various locations U 0 QUIET ROOM 3-231C 16/ 5 60-1005-MOD SACHET STYLE CONFERENCE ARM CHAIR MID BACK $980.69 $4,903.45 06 4-LEG GRADE B: 0 BREAK/MEETING ROOM 3-215 FL-2 _ S18/ 2 L4-CUBI-MOD CUADRO STYLE ONE PLACE LOUNGE CHAIR ON METAL FEET $996.53 $1,993.06 2 LOTS COM FABRIC 1: $137.14 $274.28 2 LOTS COM FABRIC 2: $319.99 $639.98 0 S19/ 1 60-US1830MOD CUADRO STYLE SQUARE LOW TABLE 18 X 29 1/2 X 29 1/2 $1,087.96 $1,087.96 c� WITH UPHOLSTERED BASE ON METAL FEET.WITH Ln MULTI-OUTLET 1 LOT COM BASE: $255.99 $255.99 00 0r r S20/ 1 60-CTS-3672-MOL RECTANGULAR CONFERENCE TABLE 36 X 72 W/METAL $1,195.84 $1,195.84 TUBULAR LEGS WITH SQUARE BASE PLATE HPL TOP: S21/ 4 60-FID-UP-04MOD HEADLINER STYLE LOW BACK-4-LEG BASE W/GLIDES, $253.55 $1,014.20 UPHOLSTERED SEAT,PLASTIC BACK,FIXED ARMS 4 LOTS COM: $68.26 $273.04 � BASE: SILVER 0 SUB-TOTAL $320,519.60 NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. U Packet Pg. 618 C.18.a R.GEORGE&ASSOCIATES,INC. Date 10/5/2020 Page 9 Quote#Q-20-110 Project MARATHON LIBRARY Item Qty Catalog# Description Unit Total Cu PROCESSING &PLANNING 3-216 FL2 z S24/ 3 60-AC-RSTF52 STIFFENER 52" $49.37 $148.11 2 60-AC-RSTF64" STIFFENER 64" $59.12 $118.24 0 S24/ 5 60-CUS2015 CUSHION 20 X 15.5 $157.25 $786.25 W GR.2: S24/ 5 60-MPUF1520-MO MOBILE OF PEDESTAL 15 X 19 X 21 W/NOKI LOCK $385.20 $1,926.00 LAMINATE: PULLS: 0 S25/ 1 60-CTS3684-MOD RECTANGULAR CONFERENCE TABLE 36 X 84-METAL $1,943.09 $1,943.09 TUBULAR LEGS WITH SQUARE BASE PLATE.WITH POWER MODULE u 0 S23/ 5 60-VXM2-MOD VORTEX STYLE MESH MEDIUM BACK,5 PRONG BASE $608.28 $3,041.40 ERGO CHAIR W/ARMS 06 GR.2 FABRIC: MESH-AFRO BLACK 0 S24/ BENCHING SYSTEM 1 60-TIO2448CL RECTANGULAR TABLE 24 X 48-CL END PANELS(OPEN $480.29 $480.29 c METAL END PANELS) 1 60-TIO2448LC RECTANGULAR TABLE 24 X 48-CL END PANELS(OPEN $480.29 $480.29 METAL END PANELS) 1 60-TIO2460CC RECTANGULAR TABLE 24 X 60-CC END PANELS(OPEN $502.23 $502.23 METAL END PANELS) t y 1 60-TIO2460CL RECTANGULAR TABLE 24 X 60-CL END PANELS(OPEN $516.25 $516.25 METAL END PANELS) c� 1 60-TIO2460LC RECTANGULAR TABLE 24 X 60-LC END PANELS(OPEN $516.25 $516.25 Ln Q METAL END PANELS) 1 1XPTS-TIO2476 RECTANGULAR TABLE 24 X 76-CL OPEN METAL END $584.51 $584.51 00 PANELS 1 1XPTS-TIO2476 RECTANGULAR TABLE 24 X 76-LC OPEN METAL END $584.51 $584.51 PANELS HPL: METAL: CY SUB-TOTAL $332,147.02 NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 619 C.18.a R.GEORGE&ASSOCIATES,INC. Date 10/5/2020 Page 10 Quote#Q-20-110 Project MARATHON LIBRARY Item Qty Catalog# Description Unit Total Cu MULTI-PURPOSE 3-223 FL 2 z 0) 4 60-AC-EPUP UNDER-SURFACE MULTI-OUTLET MODULE W/3 OUTLETS $81.06 $324.24 , 1 60-AC-RSTF64" STIFFENER 64" $59.12 $59.12 0 16 60-GE-FLT QUICK-LOCK BRACKET $21.94 $351.04 8 60-GE-RSTF40 STIFFENER 40" $40.84 $326.72 1 60-GE-WCMS342 NARROW CABLE TRAY 3 X 42(FOR FLIP-TOP TABLES) $76.19 $76.19 8 60-GE-MODL1072 LAMINATE MODESTY SCREEN $156.03 $1,248.24 S26/ 8 60-GE-TSX2472 TABLE 24 X 72 WITH CONTEMPORARY $1,150.13 $9,201.04 a-. S21/ 18 60-HD-UP-04MOD HEADLINER STYLE LOW BACK-4-LEG BASE W/GLIDES, $253.55 $4,563.90 UPHOLSTERED SEAT,PLASTIC BACK,FIXED ARMS 18 LOTS COM: $68.26 $1,228.68 BASE: SILVER S27/ 2 60-CZ2B4D246035 CREDENZA 24 X 60 X 35"H-4 DOORS+2 UTILITY DRAWERS $1,219.00 $2,438.00 u ON TOP S28/ 2 60-SDD243672 STORAGE CABINET 24 X 36 X 72"H $1,038.59 $2,077.18 06 S29/ 2 60-SUDD243635 STORAGE CABINETS 24 X 36 X 35-2 DOORS+UTILITY $680.20 $1,360.40 0 DRAWER ON TOP (g S30/ 1 60-TI2472LL RECTANGULAR TABLE 24 X 72-LL END PANELS $490.65 $490.65 u 0 Ln CY 00 0 SUB-TOTAL $355,892.42 NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 620 C.18.a R.GEORGE&ASSOCIATES,INC. Date 10/5/2020 Page 11 Quote#Q-20-110 Project MARATHON LIBRARY Item Qty Catalog# Description Unit Total Cu OFFICE 3-233 0) S23/ 1 60-VXM2-MOD VORTEX STYLE MESH MEDIUM BACK,5 PRONG BASE $608.28 $608.28 ERGO CHAIR W/ARMS 0 GR.2 FABRIC: W MESH-AFRO BLACK S30/ 1 60-AC-RSTF64 STIFFENER 64" $59.12 $59.12 S30/ 4 60-AC-LEAW28 ANGLED WOOD LEG $232.83 $931.32 i 0 S30/ 1 60-PPUN1354 LAMINATE MODESTY PANEL 13.5 X 54 $166.39 $166.39 S30/ 1 60-MSI3072 RECTANGULAR SURFACE 30 X 72 $315.11 $315.11 LAMINATE: s u 0 S30/ 1 60-RLB2442 BRIDGE RETURN 24 X 72 $259.65 $259.65 S31/ 1 60-CZCO21 CREDENZA 21 X 72 X 29"H-COMBINED UNIT+OPEN $874.02 $874.02 06 7229 WITH NOKI LOCK LAMINATE: 0 PULLS: S32/ 1 60-BK123072 BOOKCASE 12 X 30 X 72-4 ADJUSTABLE SHELVES $474.19 $474.19 _ LAMINATE: u S33/ 2 60-VXM2-MWE VORTEX STYLE MESH MEDIUM BACK GUEST CHAIR $381.55 $763.10 MOD SLED BASE,NO ARMS GR.2 FABRIC: Ln OFFICE 3-332 00 1 TBD CORNER DISPLAY CABINET $1,036.15 $1,036.15 1 TBD DESK $649.12 $649.12 I I TBD CHAIR $609.50 $609.50 I 1 TBD COFFEE/STORAGE CREDENZA $1,030.06 $1,030.06 1 TBD MINI FRIDGE $304.75 $304.75 CY 0 TOTAL DELIVERED AND INSTALLED PRICE $363,973.18 INCLUSIVE OF DISCOUNTS+INSTALLATION BY:AARON KEMBLE NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 621 C.18.a r_ 0 ERE ASSOCIATES, P.O. Box 2854 Deland, Florida 32721-2854 7I(386)736-2326 4R. L FREE (866)833-3441=1 FFIX (386)736-3706 EMAIL info@rgeorge.corn TO: KIMBERLYMATTHEWS QUOTE#: Q-20-111 SR.DIRECTOR OF STRATEGIC PLANNING DATE: 9/25/2020 0 a-. PROJECT: MARATHON LIBRARY We offer the following quotation for the above project Item Qty Catalog# Description Unit Total AGATI PRICING PER MIAMI-DADE RTQ#00439 i 0 1ST FLOOR 1/ 1 PRB-TBL-8430 POWER BAR 84"W X 30"D X 42"H.PLASTIC LAMINATE $9,180.74 $9,180.74 u 42-PLM-PCB-P TOP WITH 3MM PVC EDGE,PLASTIC LAMINATE SIDE MOD PANELS WITH POWDER COAT STEEL BASE. ELECTRCIAL NOTES:PLUGSET;ACCESS PANEL ON 06 BOTH LEGS HPL: 0 TOP EDGE MATERIAL: METAL BASE FINISH:METALLIC SILVER 2/ 1 MFT-WKS-3PS MANIFEST BENCHING 3 PERSON ST WORKSTATION $9,430.58 $9,430.58 12029-4129 PLASTIC LAMINATE TOP,PVC EDGE BAND/3FORM PANEL MOD 120"W X 29"D.41"H OVERALL.WORKSURFACE 29"H HPL: TOP EDGE MATERIAL: METAL BASE FINISH:METALLIC SILVER c� DIVIDER PANEL:3FORM-VARIA ECORESIN-CLEAR Ln Q SANDED EDGES,FINISH SATIN(SA-P95) 00 3/ 3 TBL-DBSE METAL BASE BULLET TABLES WITH DISC BASE $1,643.24 $4,929.72 6636-29-WM &WALL MOUNT.MARMOLEUM ORPLASTIC LAMINATE MOD TOP.PVC EDGEBAND,METAL POWDERCOAT BASE 66"W X 36"D X 29"H HPL: TOP EDGE MATERIAL: METAL BASE FINISH:METALLIC SILVER cy 0 SUB-TOTAL $23,541.04 NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 622 C.18.a R.GEORGE&ASSOCIATES,INC. Date 9/25/2020 Page 2 Quote#Q-20-111 Project MARATHON LIBRARY Item Qty Catalog# Description Unit Total Cu 4/ 1 TBL-DBSE METAL BASE BULLET TABLES WITH DISC BASE $1,706.49 $1,706.49 7236-29-WM &WALL MOUNT.MARMOLEUM ORPLASTIC LAMINATE MOD TOP.PVC EDGEBAND,METAL POWDERCOAT BASE 72"W X 36"D X 29"H 0 HPL: w TOP EDGE MATERIAL: METAL BASE FINISH:METALLIC SILVER 4/ 1 ELEC-CUS CUSTOM WIRE TRAY-METALLIC SILVER $158.76 $158.76 WIRE-TRAY 0 SECOND FLOOR vi QUIET ROOM 3-203C a 3/ 1 TBL-DBSE METAL BASE BULLET TABLES WITH DISC BASE $1,643.24 $1,643.24 u 6636-29-WM &WALL MOUNT.MARMOLEUM ORPLASTIC LAMINATE MOD TOP.PVC EDGEBAND,METAL POWDERCOAT BASE 60"W X 36"D X 29"H 06 HPL: TOP EDGE MATERIAL: 0 METAL BASE FINISH:METALLIC SILVER u 0 Ln CY 00 TOTAL DELIVERED&INSTALLED PRICE $27,049.53 INCLUSIVE OF DISCOUNTS+ INSTALLATION BY:AARON KEMBLE NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 623 C.18.a r_ 0 R . GEORGE & ASSOCIATES, INC. P.O. Box 2854! 'DeL and, Florida 327 1-2854 (386)736- 326 +ill Fr EE (866)833-344 ; .i FF0( (386)736-3706 EAAAIL info@rgeorge.com e.eorn TO: KIMBERLYMATTHEWS QUOTE#: Q-20-117 SR.DIRECTOR OF STRATEGIC PLANNING DATE: 10/5/2020 0 a-. PROJECT: MARATHON LIBRARY We offer the following quotation for the aboveproject: � Item Qty Catalog# Description Unit Total a— CREATIVE ARTS PRICING PER MIAMI-DADE RTQ900439 0 CUSTOM CREATION FURNISHINGS AND FIXTURES crj 0 cn cn MCAF MAIN CEILING FEATURE 06 AN I I'DIAMETER X 18"DEEP APERTURE WHICH DEPICTS A MAGICAL 0 OPENING TO A CORAL REEF SCENE,FOUR LEVELS OF APPLIQUE (j ARE BACKLIT BY LED NEON IN UNDERWATER COLORS. SOME � OF THESE LIGHTS RILL BE ANTIMATED AND GIVE OFF AN UNDERWATER _ WAVY LIGHT EFFECT. THIS SCENE IS A STYLIZED IMPRESSION _ OF THE OCEAN ENVIRONMENT THAT ONE MIGHT ENCOUNTER IN THE MARATHON AREA. 1 SEC-MCE $16,560.00 $16,560.00 1 SEC-MCE $16,560.00 $16,560.00 1 SEC-MCE $16,560.00 $16,560.00 N 1 SEC-MCE $16,560.00 $16,560.00 Q 00 CAS CEILING SHAPES INSTALLERS RILL PAINT BASE CEILING SHAPES AS PER THE FINAL SHOP DRAWINGS AND FINISHES,THEN MOUNT AND SUSPEND 1/4" AND 3/4"APPLIQUE ELEMENTS TO CREATE A DIMENSIONAL FINISH. THIS RILL BE A FOUR LEVEL APPLIQUE N cy SUB-TOTAL $66,240.00 NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. U Packet Pg. 624 C.18.a R.GEORGE&ASSOCIATES,INC. Date 10/5/2020 Page 2 Quote#Q-20-117 Project MARATHON LIBRARY Item Qty Catalog# Description Unit Total Cu 1 SEC-CA $14,904.00 $14,904.00 1 SEC-CA $14,904.00 $14,904.00 z 1 SEC-CA $14,904.00 $14,904.00 1 SEC-CA $14,904.00 $14,904.00 0 SWA WALL SHAPES&PANELS INSTALLERS WILL PAINT BASE WALL SHAPES AS PER THE FINAL SHOP DRAWINGS AND FINISHES,THEN MOUNT AND SUSPEND 1/4" AND 3/4"APPLIQUE ELEMENTS TO CREATE A DIMENSIONAL FINISH. THIS WILL BE A FOUR LEVEL APPLIQUE 0 J 1 SEC-WA $15,897.60 $15,897.60 1 SEC-WA $15,897.60 $15,897.60 1 SEC-WA $15,897.60 $15,897.60 s 1 SEC-WA $15,897.60 $15,897.60 u CSD BOOKSHELVES,PLATFORM AND SERVICE DESK 06 PIECES TO INCLUDE MULTI-LEVEL RAISED PLATFORM FOR 0 ADDITIONAL SEATING AREA AND CREATE VARIOUS SEATING (j ENVIRONMENTS,UNITS TO BE FINIHSED WITH EPDXY COATED PAINT FOR THE MOST DURABLE FINISH c ADDITIONAL FURNISHINGS WILL BE FOR THE CUSTOM SERVICE DESK,AT APPROXIMATE 10'RADIUS WITH DIMENSIONAL APPLIQUES TO CORRESPOND WITH ENTIRE FINISH SCHEDULE. SOLID SURFACE COUNTERTOP WITH ADDITIONAL STORAGE UNITS AND FILES,MOBILE UNITS FOR INSIDE OF DESK 04 1 SEC-PF $3,974.40 $3,974.40 Q 1 SEC-PF $3,974.40 $3,974.40 Q 1 SEC-PF $3,974.40 $3,974.40 00 1 SEC-PF $3,974.40 $3,974.40 1 SEC-SD $7,120.80 $7,120.80 1 SEC-SD $7,120.80 $7,120.80 r 1 SEC-SD $7,120.80 $7,120.80 1 SEC-SD $7,120.80 $7,120.80 r N CY SUB-TOTAL $233,827.20 NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 625 C.18.a R.GEORGE&ASSOCIATES,INC. Date 10/5/2020 Page 3 Quote#Q-20-117 Project MARATHON LIBRARY Item Qty Catalog# Description Unit Total Cu CBS/ 3 CUS-BS CUSTOM BEACH SEATING AT APPROXIMATELY 6'DIAMETER $1,987.20 $5,961.60 FINISH: z CBS/ 3 CUS-BS CUSTOM BEACH SEATING AT APPROXIMATELY 4'DIAMETER $1,738.80 $5,216.40 FINISH: CBS/ 3 CUS-BS CUSTOM BEACH SEATING AT APPROXIAMTELY 2'DIAMETER $1,449.00 $4,347.00 0 FINISH: u� CS 8 CUS-STG CUSTOM SEATING AT 20"W X 12"D X 16"IT,FABRICATED $579.60 $4,636.80 WITH COMPOSITE MATERIALS � FINISH: a-. CBS/ 3 CUS-S CUSTOM BEACH SEATING AT APPROXIMATELY 2'DIAMETER $1,449.00 $4,347.00 FINISH: vi u 0 NOTE:FINAL SHOP DRAWINGS AND RENDERINGS RILL BE PROVIDED FOR APPROVAL PRIOR TO FABRICATION 06 ALL FINISHES FOR ALL MATERIALS WILL BE PROVIDED FOR � APPROVAL PRIOR TO FABRICATION 0 C9 ALL COMPONENTS QUOTED HEREWITHIN ARE CUSTOM AND RILL REQUIRE APPRIXIMATELY 12 REEK LEAD TIME ARO ALL APPROVALS u 0 N 00 N CY TOTAL DELIVERED&INSTALLED PRICE $258,336.00 (INCLUSIVE OF DISCOUNTS+INSTALLATION NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 626 C.18.a r_ 0 R . GEORGE & ASSOCIATES, INC. P.O. Box 2854! DeLand, Florida 3 7 1-2854 (386)736- 326 To FfEE (866)833-344I WX ( 86)736 376 _ EAAAIL 1nFarrar+ e.evrn TO: KIMBERLYMATTHEWS QUOTE#: Q-20-118 SR.DIRECTOR OF STRATEGIC PLANNING DATE: 10/5/2020 0 a-. PROJECT: MARATHON LIBRARY We offer the folI owing quotation for the above project Item Qty Catalog# Description Unit Total KI PRICING PER FLORIDA STATE CONTRACT i NO.56120000-19-ACS 0 d 3-121 Training/Conference vi 18/ 16 ETNDRC2472/1 Enlite Rectangular w/PowerUp,Ne sting,1-1/4"Top,74P $564.00 $9,024.00 s Edge,24x72" u Edge Color: Cord Length:9'cord length/9 PowerUp Module Colors: 06 Surface Finish: Enlite Leg Finish Colors: 0 Base Option: O End Panel:No end panel/N 19/ 60 DN1100 Doni Four-Leg Armless Chair,Poly,Solid Color $168.00 $10,080.00 _ Frame Color: +- u Poly Seat&Back Color Compliance to TB 117-2013/NFR Poly Seat&Back Color NFR: 19/ 5 DNCD,BE Doni Transport Dolly $274.20 $1,371.00 O 19A/ 1 ATPE1524FL All Terrain Pedestal Landing Pad-Bowed Front top $591.60 $591.60 15 x 21 x 29, 1-6"box/1-12"file Ln Q 00 20/ 1 ATBT39FRLC All Terrain 39"Binder Twr,Shelf/File w/outriggers,Lpd-Bwd $878.40 $878.40 74P edg,Steel/satin chrome bevel pull(hinge right)22x20"d Surface Finish: 74P-SR5 Unit Color: r Key Option: r Edge Color: Base Option:4 bl/wh casters(2 locking) 1 MCPH-MOD Microphone for tower above $360.00 $360.00 CY 0 TOTAL DELIVERED&INSTALLED PRICE $22,305.00 INCLUSIVE OF DISCOUNTS+INSTALLATION BY:AARON KEMBLE NOW ACCEPTING PURCHASE CARD,VISA,OR MASTERCARD. PLEASE ADVISE UPON PLACING ORDER. u Packet Pg. 627 C.18.a r- 0 R . GEORGE & ASSOCIATES , INC. Crj RO, Box 2854 Delr.anc), i..€',"' ui.,kn, 327 4 w2A.954 ����.) �k..,,'�% 26 5u.�r�.sr� q..,J8+:.ir6) 36� 3 7S.,�E_�,r 'd-1YU, NHL �e s F.��,.«:6...3�34,��E-y.�5.'..P,.C,„�.,��o�v E..N�. _... - a<e 0 10/05/20 Marathon Public Library Final Tally Sheet for Furniture and Fixtures 0 J E vi Quote#Q-20-110 Total amount:$363,973.18 U Quote#Q-20-111 Total amount: $27,049.53 Quote#Q-20-117 Total Amount: $258,336.00 06 a) Quote#Q-20-118 Total Amount: $22,305.00 0 a) Combined Grand Total $671,663.71 U Accepted By : 0 Date: c� r Ln V- 00 I I r N r CY U Packet Pg. 628 aO Wm 13 a}uO ) 1 aO -u I cool; sbuiqsiun=j qouejguo }ea aju wqo jj (� N 00 IL 1jq J cn as IL °? t7 r r r 0. 1 rn La W� IS 4 L . �i r r 0( ...... S.W. -„ I �y�y��yp�yy�p-y�`y�y u. 00�, Sig'( '+ iF. Fo v ..LSJ^-;t;t.------ L. 0 RI'll, �_ �i p `�. `�. f} <8>C 7 (D 4t7 MID m^- -- Eil r ISJ 9— r r � r O j a) El _._. f h� co c� BLJIAI@qS H09 4V to co IL Lo � U s 3. i... W d i ZO � U c� O t i PgMT Y w i�3 } N 1 O� � ® n W .� f, �,. 4 •_•l �{ mmmmmmm co co LL 00 �` 00 co z �o U o p O 9 o ___ -7,_.._... 1 F � IMF t: V a aoa Wm 13 a}uo ) -lVNI=l a aoa -u I cool; sbuiqsiun=j qouejguo }ea a}uaw o }l ;o 00s p� F U g IL a co U- f _._ ULI)lJ �) � 0 EA -- ____-- __ __mmm co cn L U) . Cp ®... W ® ® CV NNclor— NN Cf) C�C7} Pl)to co W r mm ;F U r TC ZC _I v) U O �) f er) v) (n C3 C) '2 a I ..... r U) TRA �\ J `OON H8b/3Jl G t ( re r may"......" m [-TT ?, s N i f CD OON HBb/3 ... _ ( 1 ( r ( ........ _ �� m:m _ C N LLJ r1 yy CD IMCf) LL ,�. .�_._.____ �_ C� - CTPI m (GJ CIU X H9C(H H09/9 a - _ :.51:(17 .Ct:(: IGC3CSCa, SiSS v a ca co U <' co 0 r L `; 1 L > �{ou) ID I (P) ., v • i, im } C.18.c Memorandum MIAMIUADE Date: L ebruary h, 2018 U To: Honorable Chairman Esteban L Bovo, Jr, Agenda Item No. 8(F)(5) and Members, Board ofqpunty Commissioners 0 From: Carlos A. Gimene Mayor Subject: Recommendation for Approval to Establish a Prequalification Pool; Furniture Office and Non-Office 0 Recommendation It is recommended that the Board of County Commissioners (Board) approve the establishment of a - prequalificatlon pool, RT4-00439, Furniture Office and Non-Office, for multiple County departments. This pool provides for the purchase and installation of Furniture, including replacement parts, upholstery and associated products and services. Vendors and manufacturer product lines may be added throughout the life of the pool, The requested expenditure authority will be allocated as enumerated below, 1) The Administrative Office of the Courts is requesting $439,000 to purchase various types of furniture and to replace worn and torn furniture. The Administrative Office of the Courts has U approximately 10 court buildings and facilities throughout the County. 2) The Aviation Department is requesting $28,800,000 for various. projects within Miami 06 International Airport. The department will be purchasing terminal counters and counters- at 2 checkpoint stations; terminal seating; installations; and workstations for the Transportation Security Administration, U.S, Customs and Border Protection and U.S, Department of Homeland Security. 3) The Clerk of Courts is requesting $690,000 to purchase various types of furniture and to replace and repair torn and worn furniture for its facilities. r_ 0 4) The Community Action and Human Services Department is requesting $800,000 to purchase various types of furniture for its Violence prevention and Intervention Services, Rehabilitative Services and Head Start/Early Head Start Divisions, 5) The Corrections and Rehabilitation Department is requesting $1,600,000 to purchase and replace damaged chairs, desks, file cabinets and bunk beds for inmates. J 6) The Cultural Affairs Department is requesting $1,500,000 to replace furniture at the Miami-Dade County Auditorium, the Joseph Caleb Auditorium and the African Heritage Cultural Arts Center. The department will also be replacing furniture at the South Miami-Dade Cultural Arts Center, a) 7) The Fire Rescue Department is requesting $2,208,000 to replace furniture parts, storage racks le co and other equipment for over 83 Fire Rescue facilities throughout Miami-Dade County as well as purchase future planned stations during the term of the pool. 8) The Information Technology Department Is requesting $40,000 to purchase chairs, warehouse shelving, therapeutic seats for employees with medical issues and other miscellaneous items as needed, U I Packet Pg. 631 C.18.c Honorable Chairman Esteban L. Bove, Jr. and Members, Board of County Commissioners ,Page 2 U 9) The Internal Services Department Design and Construction Services Division is requesting $30,000,000 to purchase items on behalf of other County departments and County agencies. The Items include system furniture, chairs, walls, desks, and other equipment needed to support e major renovation projects. 10)The Juvenile Services Department is requesting $80,000 to purchase furniture for staff and clients in its Juvenile Assessment Center and other offices throughout the County. a) 11)The Miami-Dade County Public Library System is requesting $7,432,000 to purchase various L_ items, Including library shelving systems, circulation desks, children's furniture and specialized — furniture for the You-Media and Marker-Space Center as well as replacement furniture for several library facilities that have been renovated. 12)The Medical Examiner Department is requesting $80,000 to replace sofas, chairs and tables in its lobby area and family waiting rooms, the funds will also be used to purchase office furniture. 0 13)The Parks, Recreation and Open Spaces Department is requesting $2,000,000 to purchase furniture such as folding tables, chairs, desks, and file cabinets. Some of these items will be used for afterschool care, senior citizen programs, summer camps, building rentals classes, community centers and furniture for new employees as needed, U Cn 14)The Police Department is requesting $2,160,000 to purchase and replace old and torn furniture Cn 06 on an as needed basis for its facilities throughout the County. 16)PortMiami is requesting $6,300,000 to purchase various items for future projects, such as upgrading cruise terminals, relocating tenants, and construction of a new Federal Inspection Facility. The items to be purchased include: cruise terminal seating, tables, lounge seating for cruise terminal VIP rooms, outside seating, outside receptacles, system modular and movable walls, office furniture (desks, chairs, and filing cabinets), miliwork for ticket counters, cabinetry, and related miscellaneous items. 0 16)The Public Housing and Community Development Department,. is requesting $720,000 to purchase furniture Items for various facilities, Items to be purchased include dining chairs, wall units, file cabinets, orator lecterns, office chairs, desks, bookcases and workstation units. 17)The Regulatory and Economic Resources Department is requesting $40,000 to purchase filing cabinets, desks, and chairs, as needed, for its employees. J 18)The Solid Waste Management Department is requesting $253,000 to purchase furniture for its Engineering, Environmental Compliance, Human Resources, Landfill, Procurement, Garbage and Transfer Divisions, 19)The Transportation and Public Works Department is requesting $216,000 to purchase items such CO as picnic tables and related hardware, ergonomic and regular office chairs, hutches, lateral filing cabinets and desks for various facilities, as well as sofas to replace torn and worn sofas in all of its garages, 20)Vizcaya Museum and Gardens is requesting $106,000 to purchase and replace old, damaged furniture as needed. There are currently ongoing renovations at different buildings on Vizcaya's property, and as the buildings are completed, all torn and old furniture will be updated, Packet Pg. 632 C.18.c Honorable Chairman Esteban L. Bovo, Jr. and Members, Board of County Commissioners Page 3 U 21)The Water and Sewer Department is requesting $2,992,000 to purchase furniture for various facilities, Including Douglas Road and Le Jeune Road building locations, outfitting newly purchased office trailers at the South District Wastewater Treatment Plant at Blackpoint, High 0 Level Disinfection Building,Westwood Lakes Water Treatment Plant, Central District Wastewater Treatment Plant at Virginia Key and North District Wastewater Treatment Plant at Interama. CU Furniture Items to be purchased include office chairs, medically approved ergonomic chairs, shelving, filing cabinets, bookcases, partitions, folding tables, storage racks and shelves, executive chairs, bulletin boards, systems furniture, stools, work benches and other related items, 0 scope The scope of this item is countywide In nature, Fiscal Impact/Funding Source The fiscal impact for the eight-year term is $88,366,000. The current pool, 1072-1/16, is valued at $257,231,000 far a 10-year and five-month term and oxplres on July 31, 20W. The allocation underthis 0 replacement pool is lower than the previous pool. This lower allocation is in line with historical spending as well as projections for future capital projects anticipated during the term. Department Allocation Funding Source Contract Manager 0 FAvlation inistrative Office of the $439,000 General Fund Valerie Reglts rts 28,800,000 Proprietary Funds Neivy Garcia 06 Clerk of Courts 690,000 Clerk Revenue Jason Smith Community Action and 800,000 Federal Funds/General Fund Kimberly Craig Duman Services Corrections 1,500,00-0 General Fund Mohammad Hag Cultural Affairs 1,500,000 Proprietary Funds Regla Lee Fire Rescue 2,208,000 Fire District Funds Sylvia Novels Informational Technology 40,000 Internal service Funds Manny Fernandez Internal Services 30,000,000 Internal Service Funds Larena Zapustas 80 000 General Fund/State Funds/ Jose Granera Juvenile Services Grant Funds Library System 7,�432,000 Library District Funds Anna Rodriguez Medical Examiner 80,000 General Fund Aylin Concepcion J Park, Recreation and Open 2,000,000 Genera[ Fund Liu Is Gorgoy Spaces Police 2,160,090 General Fund Laura Romano -- PortMiami 6,300,000 Proprietary Funds Gyselle Plno Public Housing and 720,000 Federal Funds Indira Rajkumar-Futch le Community Development , Solid Waste Management 263 fl00 Proprietary FundslGenerai Ande Anderson Funds _ Regulatory& Economic 40,000 Proprietary Funds Manuel Blanco Resources Transportation and Public 216,000 DTPW Operating Funds Angela Mathews- 1/Vorks TranumnCU Vizcaya Museum and 106,000 Proprietary Funds Tanya Donigan Gardens Water and Sewer 2,992,000 Proprietary Funds Susan Pascal Packet Pg. 633 C.18.c Honorable Chairman Esteban L. Bovo, Jr. and Members, Board of County Commissioners Page 4 e Department Allocation Funding Source Contract Manager Total: $88,356,000 0 Track Record/Monitor Rome McKenzie of the Internal Services Department is the Procurement Contracting Officer. Delegated Authority Upon approval of this item, a pool of prequalified vendors will be established to participate in spot market competitions. The County Mayor or the County Mayor's designee will have the authority to solicit pricing and award contracts up to an aggregate amount of the allocation authorized by the Board. The County �- Mayor or the County Mayor's designee will also have the authority to (a) exercise all provisions of the solicitation documents and any resulting contracts pursuant to Section 2-8.1 of the County Code and - implementing Order 3-38 and (b) add vendors to the pool at any time, subject to ratification by the Board on a bi-annuai basis. 0 Vendors Pre qualified for Pool Fifty vendors responded to the solicitation. Thirty-nine vendors are being recommended for inclusion in the pool. Of these, 16 are local vendors, of which eight (8) are Miami-Dade County vendors, and six (6) are certified Small Business Enterprises, as set forth in Attachment No. 1, U 0 Vendors Not Pre qualified for Pool Vendor Reason for Not Recornmendin 06 Clarus Glassboards, LLC Des! ntex 0--in, Inc. 0 Dirtt Environmental Solutions, Inc. ESl Er onomic Solutions, LLC Vendor did not submit the required documents to satisfy the Forms and Surfaces inc, prequalification criteria. Upon submission of the required Hancock& Moore, LLG dba Cabot Wrenn documents, the vendor may be added to the pool. Jas er Seating Cam an , Inc. Landsca e Forms. Inc. E M. Hanson & Company, Inc. 0 Recycled Plastic Factory, LLC Worksca es Inc. Due Dili egrice Pursuant to Resolution No. R-187-12, due diligence was conducted in accordance with the Internal Services Department's Procurement Guidelines. to determine vendor responsibility, including verifying corporate status and that there are no performance or compliance issues through various vendor responsibility lists and a keyword internet search, The lists that were referenced included convicted vendors, debarred vendors, delinquent contractors, suspended vendors, and federal excluded parties. There were no adverse findings relating to vendor responsibility. co Pursuant to Resolution No. R-140-14, prior to the re-procurement of the replacement pool, a full review of the scope of services was conducted to ensure the replacement pool reflects the County`s current needs. The review included conducting market research, posting a draft solicitation for industry comment, and holding meetings and drafting sessions with the user departments. Applicable Ordinances and Contract Measures The two (2) percent User Access Program provision applies and will be collected on all purchases CU where permitted by the funding source. The Small Business Enterprise Bid Preference and Local Preference ordinances will be applied in accordance with the ordinances on all purchases where permitted by the funding source. 4 Packet Pg. 634 C.18.c Honorable Chairman Esteban L. Bovo, Jr. and Members, Board of County Commissioners page 5 U The Living Wage Ordinance does not apply. Attac ent P Edward marque Deputy Mayor 0 M Crj 0 06 Q) P 0 Q) U 0 Uj a) le Packet Pg. 635 C.18.c RTQ-00439—Furniture Office and Nora-Office Attachment No. 1 Vendors Prequalified for Pool U Vendor Principal Address Local Address Principal Advanced Filing Systems, Inc. 1561 SW fib Avenue Same David L. Stoutamire SBE Plantation, FL Affordable interior Systems, Inc. 4 d , MA oil Avenue ;Done Arih Hudsonson, ur Maxwell All Rack & Shelving, Inc. 10830 SW 129 Street Same Ronald Rossiter Miami, FL Allsteel, Inc. 408 East Second Street Stan A. Askren 0 Muscatine, IA None 4- Apricot Office Interiors, Inc. 20401 NW 2 Avenue Suite 220 Same Basil M. Bernard {SBE} Miami Gardens, FL Bay View Industries, Inc., dba 7821 South 10 Street None Kelly Ciezki Surface Works Oak Creek, Wl Berwin, Inc., dba JC White 3501Commerce Parkway Same Mark Feltingoff Architectural Interior Products Miramar FL Camilo Office Furniture, Inc. 4400 SW 75 Avenue Same Camilo Lopez SBE Miami, FL Classroom Outfitters, LLC 19301 SW 106 Avenue 0 �SBE) Suite 11 Same Richard A. Brewer In Miami, FL 06 Compass Office Solutions, LLG 3320 Enterprise Way Same William J. White Miramar, FL L_ 0 Corporate Design Choice, Inc. 11001 33 Street Donal FLIL Same Aiina B. MacMullin 2402 Shore Street Jennifer L. Dar-Ran Furniture Industries, Inc. High Point, NC None .Hollingsworth DSI Industries, Inc. dba OFGO 115 Cidermill Avenue None David Shamir Concord, Ontario Global Commercial Furnishings, 3132 Fortune Way 0 Suite D1 None Jennifer L. Kirek Inc. Wellington, FL 17 West Stow Road 560 Sawgrass Global Industries, Inc. Marlton, NJ Corporate Parkway Jon Abraham Sunrise, FL Hugh Robinson, Inc. 2718 NW 31 Avenue Same John S. Robinson Lauderdale Lakes, FL Humanscale Corporation 220 Circle Drive North None Robert King Piscataway, NJ 1600 Royal Street Kimball Office, Inc. Jasper, IN None Robert Schneiderco Knoll, Inc. 1235 Water Street None Craig B. Spray East Greenville, PA Krueger International, Inc. 1330 Bellevue StreetGreen Bay, Wf None Richard J. Resch Lakeshore Equipment Company 2695 East Dominguez Street dba Lakeshore Learning Carson, CA None David B. Kaplan u Materials 10006 Cross Creek Library Interiors of Florida, Inc. Boulevard Number 432 None Jeffrey L. Hunt Tampa, FL R Packet Pg. 636 C.18.c RTQ-00439 — Furniture Office and Non-Office Attachment No. 1 Vendors Prequalified for Pool U r_ Vendor Principal Address Local Address Principal Mity-Lite, Inc. 1301 West 400 North None John Dudash 0 Orem, UT 1201 River Reach Drive Nancy Reynolds Associates, Inc. Apartment 102 Same Nancy A. Reynolds Ft, Lauderdale, FL Newton Seating Company, Inc. 2344 Harper Street None Michael C. Bates Jacksonville, FL Office Dimensions, Inc. 3621 NE 1 Court Same Mark D. Stem SBE Miami, FL Office Express Supplies, 8005 W 20 avenue Incorporated Hialeah, FL Same Libia Fuentes SBE/LDBIACDBE/DBE t, Lauderdale, FL Offistation, Inc. F SW 20 Street Same George A. Lee, Jr. Ft. L � OFS Brands, Inc. 1204 E 6 Street None Robert H. Menke, Huntingburg, IN Jr. E Paoii, Inc. 201 East Martin Street None Jane E. Beatty Orleans, IN 2729 Hansrob Road William P. Patterson Pope, Inc. Orlando, FL None Patterson Pradere Manufacturing Corp. 7655 W 20 Avenue Same Jose Pradere06 DBE Hialeah, FL Prison Rehabilitative Industries 223 Morrison Road and Diversified Enterprises, Inc. Brandon, FL None James J. Reeves dba PRIDE Enterprises R. George& Associates, Inc. 945 Island Grave Drive None Richard C. George Deland, FL Spectrim Building Products, LLC 3433 Marshall Lane None Dennis Kubach, Jr. Bensalem, PA Staples Contract& Commercial, Inc. dba Staples Business 500 Staples Drive None Ronald L, Sargent Advantage Framingham, MA 350 Fellowship Road Teknion, LLC Suite 100 None Maxine Mann Mt. Laurel, NJ The Han Company, LLC 200 Oak Street None Greg Bauer Muscatine, IA 609 NW 28 Street 6193 Rock Island Your Office, Inc. Wilton Manors, FL Road Number 306 Leroy Watkins Tamarac, FL co le Packet Pg. 637 M-EMOI DUM (Revised) 0 TO: Honorable Chairman Esteban Z. Bovo,Jr. DATE: February 6, 2018 and MiLembers, Board of County Commissioners CU i 0 FROM: A ig '1 r ce- ,arras SUBJECT`: Aganda Xtom No. 8(F)( Count ttorney 0 Please note any items checked. vi 113 Day Rule' for committees applicable if raised U 0 6 weeks required between first reading and public hearing 06 4 weeks notitcation to municipal officials required prior to public hearing Decreases revenues or increases expenditures without balancing budget Budget required 2 Statement of fiscal impact required 0 Statement of.social equity required z Ordinance creating a new board requires detailed County Mayor's report for public hearing No committee review Applicable legislation requires more than a majority vote (i.e.,213's�� 3/5's , Una )to approve co le Current information regarding funding source,index code and available CCY - balance,and available capacity(if debt is contemplated) required. U Packet Pg. 638 C.18.c Approved Mayor Agenda Item No. 8(F)(5) Veto 2-6-18 Override e RESOLUTION NO. o RESOLTL OIv AUTkIORIZINO ESTABLISHMENT OF PREQUALIFICATION POOL RTQ-00439 IN A TOTAL AMOUNT UP TO $88,356,000.00 FOR OFFICE AND NON- OFFICE FURNITURE FOR MULTIPLE COUNTY DEPARTMENTS FOR A TERM OF EIGHT YEARS; AND 0 AUTHORIZING THE COUNTY MAYOR OR COUNTY , MAYOR'S DESIGNEE TO SOLICIT PRICNG, AWARD CONTRACTS, EXERCISE ALL PROVISIONS OF TIME SOLICITATION DOCUMENTS AND ANY RESULTING CONTRACTS PURSUANT TO SECTION 2-8.1 OF THE CODE 0 OF MIAMI-DADE COUNTY, FLORIDA AND IMPLEMENTING ORDER 3-38, AND ADD VENDORS TO THE POOL AT ANY TIME, SUBJECT TO RATIFICATION BY THE BOARD ON A BI-ANNUAL BASIS U 0 WHEREAS,this Board desires to accomplish the purposes outlined in the accompanying 06 memorandum, a copy of which is incorporated herein by reference, NOW, THERE,FORE, BE IT RESOLVED BY THE BOARD OF COUNTY COIYINI USSIONERS Or NUAIVII-DADE COUNTY,FLORIDA,that this Board authorizes the establishment of prequalification pool RTQ-00439 for the purchase of office and non-office o furniture for multiple County departments in a total amount up to $88,356,000.00 for a term of Z Uj eight years; and authorizes the County Mayor or County Mayor's designee to (a) solicit pricing and award contracts up to the aggregate amount of the allocation authorized by the Board, (b) exercise all provisions of the solicitation documents and any resulting contracts pursuant to Section 2-8.1 of the Code of Miami-Dade County, Florida and Implementing Order 3-38, and (c) add co vendors to the pool at any time, subject to ratification by the Board on a bi-annual basis. A copy CCY - of the solicitation document and resulting-contracts are on file with and available upon request from the Internal Services Department, Procurement Management Services Division. Packet Pg. 639 C.18.c Agenda Item No, 8(F)(5) Page No. 2 The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner 0 and upon being put to a vote, the vote was as follows: Esteban L. Bovo, Jr., Chairman Audrey M. Edmonson,Vice Chairwoman Bruno A. Barreiro Daniella Levine Cava Jose "Pepe" Diaz Sally A. Heyman Barbara J. Jordan Joe A. Martinez 0 Jean Monestime Dennis C. Moss Rebeca Sosa Sen. Javier D. Souto Xavier L. Suarez The Chairperson thereupon declared the resolution duly passed and adopted this 6"' day 0 J of February, 2018. This resolution shall become effective upon the earlier of(1) 10 days after the date of its adoption unless vetoed by the County Mayor, and if vetoed, shall become effective 0 only upon an override by this Board, or (2) approval by the County Mayon of this Resolution and 06 the filing of this approval with the Clerk of the Board. 0 MIAMI-DADE COUNTY,FLORIDA BY ITS BQARI) OF COUNTY COMA ISSIONERS U HARVEY RUVIN, CLERK 0 By: Deputy Clerk Approved by County Attorney as to form and legal sufficiency. Hugo Benitez CY co Packet Pg. 640 C.98.d Miami-Dade County Solicitation RTQ-00439 0 +s Crj i Solicitation RTQ-00439 0 FURNITURE OFFICE AND NON-OFFICE Solicitation Designation: Public Crj 06 0 AMI-DA3LDDE , Miami-Dade County co U crj 102017 GAB AM Packet Pg. 641 Miamf-Dade County Solicitation RTQ-00439 Solicitation RTQ-00439 FURNITURE OFFICE AND NON-OFFICE U Solicitation Number RTQ-00439 Solicitation Title FURNITURE OFFICE AND NON-OFFICE 0 Solicitation Start Date Sep 30, 2016 9:37:30 AM EDT cri Solicitation End Date Oct 21, 2016 6:00:00 PM EDT Question&Answer Oct 14, 2016 2:00:00 PM EDT End Date Solicitation Contact Roma Campbell 305-375-3233 i rcamp@miamidade.gov .Contract Duration See Bid Documents 0 Contract Renewal Not Applicable Prices Good for 30 days vi Solicitation Comments This solicitation will establish a pool of pre-qualified vendors capable of delivering/providing various types of office and non- office furniture,including but not limited to replacement parts,upholstery,all related products,installation and support services 0 and solutions. Added on Oct 11,2016: 06 Additional Addendum to follow. 0 Addendum # 1 J. Oct 14, 2016 6:00:00 PM EDT Oct 21, 2016 6.00:00 PM EDT = Previous End Date New End Date U Oct 14, 2016 2:00:00 PM EDT Previous Q&A End Date Oct 7, 2016 2:00:00 PM EDT New Q&A End Date 0 Previous Contract Renewal Not Applicable New Contract Renewal Not Applicable F- Addendum # 2 C) New Documents RTQ-00-439 ADDENDUM NO. 2.docx RTQ-00439 ATTACHMENT A.docx U) Previous Contract Renewal Not Applicable New Contract Renewal Not Applicable CY Addendum # 3 New Documents RTQ-00-439 ADDENDUM NO. 3.pdf Previous Contract Renewal Not Applicable New Contract Renewal Not Applicable 1/6/2017 9:48 AM D 2 Packet Pg. 642 1 C.98.d Miami-Dade County Solicitation RTQ-00439 Addendum # 4 New Documents RTQ-00-439 ADDENDUM NO. 4.pdf U Previous Contract Renewal Not Applicable New Contract Renewal Not Applicable —Y _-�- Addendum # 5 CU New Documents RTQ-00-439 ADDENDUM NO. 5.pdf W Previous Contract Renewal Not Applicable New Contract Renewal Not Applicable 0 Item Response Form Item RTQ-00439--01-01 - FURNITURE OFFICF AND NON-OFFICE Quantity 1 each 0 Percentage Delivery Location Miami Dade County No Location Specified U 0 Qty 1 Description Furniture(Office and Non-Office) Request to Qualify. 06 0 U 0 F— t— C) J t- U ` c 1/5/2017 9:48 AM p.3 Packet Pg. 643 C.98.d Miami-Dade County Solicitation RTQ-00439 SOLICITATION NO.: RTQ-00439 OPENING: 6:00 PM , FURNITURE OFFICE AND NON-OFFICE Oct 21,2016 0 MIAMI'DADE 0 MIAMI-DADE COUNTY, FLORIDA ° REQUEST TO QUAL I F Y TITLE: FURNITURE OFFICE AND NON-OFFICE BIDS WILL BE ACCEPTED UNTIL 6:00 PM ON Oct 21,2016 FOR INFORMATION CONTACT: Roma Campbell 305-375-3233 rcamp@miamidade.gov IMPORTANT NOTICE TO BIDDERSIPROPOSERS: 0 • READ THE ENTIRE SOLICITATION DOCUMENT, THE GENERAL TERMS AND CONDITIONS, AND HANDLE ALL QUESTIONS IN ACCORDANCE WITH THE TERMS OUTLINED IN PARAGRAPH 1.2(D) OF THE GENERAL TERMS AND CONDITIONS. �- �� • THE SOLICITATION SUBMITTAL FORM CONTAINS IMPORTANT INFORMATION THAT J REQUIRES REVIEW AND COMPLETION BY ANY BIDDER/PROPOSER RESPONDING TO Cn THIS SOLICITATION. • FAILURE TO COMPLETE AND SIGN THE SOLICITATION SUBMITTAL FORM WILL RENDER YOUR PROPOSAL NON-RESPONSIVE. r • IT IS THE POLICY OF MIAMI-DADE COUNTY THAT ALL ELECTED AND APPOINTED COUNTY OFFICIALS AND COUNTY EMPLOYEES SHALL ADHERE TO THE PUBLIC SERVICE HONOR CODE (HONOR CODE). THE HONOR CODE CONSISTS OF MINIMUM STANDARDS REGARDING THE RESPONSIBILITIES OF ALL PUBLIC SERVANTS IN THE COUNTY. VIOLATION OF ANY OF THE MANDATORY STANDARDS MAY RESULT IN Cu ENFORCEMENT ACTION. (SEE IMPLEMENTING ORDER 7-7) 1/6/2017 DAB AM P.4 Packet Pg. 644 i Miami-Dade County Solicitation RTQ-00439 0 cri Q) Q) i 0 m— i m— i 0 m— U 0 06 Q) i 0 i 0 F— F— J U) M r F— U cri 1/6/2017 9:4B AM P.5 Packet P9. 64 1 C.98.d Miami-Dade County solicitation RTQ-00439 RIM .. SECTION 1 0 GENERAL TERMS AND CONDITIONS: CU All general terms and conditions of Miami-Dade County Procurement Contracts are posted online. Bidders/Proposers that receive an award from Miami-Dade County through Miami-Dade County's competitive procurement process must anticipate the inclusion of these requirements in the resultant Contract, These general terms and conditions are considered non-negotiable, All applicable terms and conditions pertaining to this solicitation and resultant contract may be viewed online at the Miami-Dade County Procurement Management website by clicking on the below link: http:llwww,miamidade.govlprocuremenUlibrary/boilerplate/general-terms-and-conditions-rl6-3.pdf vi NOTICE TO ALL BIDDERS/PROPOSERS: .D Electronic bids are to be submitted through a secure mailbox at BidSync (www.bidsyno.com) until the date and time as indicated in this Solicitation document, It is the sole responsibility of the Bidder/Proposer to 06 ensure their proposal reaches BidSync before the Solicitation closing date and time. There is no cost to the Bidder/Proposer to submit a proposal in response to a Miami-Dade County solicitation via BidSync. Electronic proposal submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files. For information concerning technical specifications please utilize the questionlanswer feature provided by BidSync at www.bidsync,com within the solicitation. Questions of a material nature must be received prior to the cut-off date specified in the solicitation. Material changes, if any, to the solicitation terms, scope of services, or bidding procedures will only be transmitted by written addendum, (See addendum section of BidSync site). Please allow sufficient time to complete the online forms and upload of all proposal documents. 2 Bidders/Proposers should not wait until the last minute to submit a proposal. The deadline for submitting Cn information and documents will end at the closing time indicated in the solicitation. All information and documents must be fully entered, uploaded, acknowledged (Confirm) and recorded into BidSync before the closing time or the system will stop the process and the response will be considered late and will not be t accepted. r PLEASE NOTE THE FOLLOWING. No part of your proposal can be submitted via HARDCOPY, EMAIL, OR FAX. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a proposal will be considered CU evidence that the Bidder/Proposer has familiarized themselves with the nature and extent of the work, and the 1/6/2017 9:49 AM B Packet Pg. 646 3 3 C.98.d Miami-Dade County Solicitation RTQ-00439 equipment, materials, and labor required. The entire proposal response must be submitted in accordance with all specifications contained in the solicitation electronically. 0 Crj Q) 0 0 vi Crj 0 06 0 J Cn CY CD CU 1I612017 9:48 AM 7 Packet Pg. 647 = .i Miami-Dade County Solicitation RTQ-00439 SOLICITATION TITLE: FURNITURE OFFICE AND NON-OFFICE SOLICITATION NO.RTQ•00439 SECTION 2—SPECIAL TERMS AND CONDITIONS U 2.1 PURPOSE This solicitation will establish a pool of pre-qualified vendors capable of delivering/providing various types of office and non-office furniture, including but not limited to replacement parts, upholstery, all related products, installation and support services and solutions. 2.2 TERM The pre-qualification pool will begin on the first calendar day of the month succeeding approval by the Board of County Commissioners, or designee, unless otherwise stipulated in the Notice of Award Letter which is distributed by the 0 County's Internal Services Department, Procurement Management Services Division, and contingent upon the completion and submittal of all required RFQ documents. The pre-qualification pool shall expire on the last day of the last month of the eight(8)year period. 2.3 PRE QUALIFICATION CRITERIA - 0 Vendors shall submit all of the qualifying documents with their 5u15mlttal form, It shall be the sole prerogative of the County to determine the number of vendors who will be included under the pro-qualificaflon pool. During the term of the RTQ,the County reserves the right to add and/or delete pre',-quaNfied vendor; Requirements: 0 ,31 The_sucoessful blddei(s) mint submit Metter nn th6 manufaoturers letterhead tram etch manufacturer that 06 the successful blddef(s) will represent In this contraet, stating tha#the successful bidder Is an authorized representativeofthe`manufacturer's praduot�line. if ablddar;faiJs to provide the manufacturer's authorization letterthey will not be allowed,underthis contract to represent them nufacturer. This"source of-supply"letter must remain.current throughout the term of this contract, 2,3,2_ Bidders shall provide contact information to include: Name of contac#, company's main phone number, contact phone number if different from main phone number, facsimile,;email address, website information, and cellular number for Primary (required) and Secondary (optional), ;jn addition, provide staff(s) who are responsible for providing a response to spot market quotes issued by the Miami-Dade County. These services shall typically be required Monday through Friday within the business hours of 8:00 a.m. and 5:00 p.m. (Eastern Standard Time). 2.4 CATALOGS AND PRICE LISTS The vendor shall submit two(2)copies of the current manufacturer's price list(s)and catalog(s)with the initial offer or ty a digital price list or catalogs will be preferred. These documents shall be in effect at the commencement of the contract and as catalogs become updated throughout the term of the contract, the vendor must provide the County with the C updated catalogs. Discounts offered will be evaluated against these price lists and catalogs. Miami-Dade County may allow a vendor to submit price list during the evaluation period. co Upon request,the vendor shall provide additional sets of the manufacturer's product catalogs and price lists at no r additional cost to the County. CY The lowest price based on percentage discount or mark-up will be calculated on a manufacturer by manufacturer basis and will be determined using one of the two following ways according to the bid proposal received; U CU Page 1 of 9 1/6/2017 9:48 AM Rov MONA D.8 Packet Pg. 648 Miami-Dade County Solicitation RTQ-00439 SOLICITATION TITLE: FURNITURE OFFICE AND NON OFFICE SOLICITATION NO.RTQ-00439 i By taking the price from the manufacturers"Most Recent Published Price List"or catalog, minus the discount off the list. Example: "List Price" $100.00 —"Discount°40% $40.00 ="Price"$60.00 or Where manufacturers do not have a"Price List"but have a"Net Price"book,the lowest price will be calculated as the "Net Price"plus the mark-up. 0 Example: "Net Price" $100,00 +"Mark-up" 10% $10.00 ="Price" $110.00 2.5 METHOD OF AWARD:TO THE HIGHEST PERCENTAGE DISCOUNT:OR TO THE LOWEST MARK-UP BY 0 MANUFACTURER(Exclusive of Options) Award of this contract will be made to the responsive,responsible bidders)who offers the highest percentage discount off the manufacturers' most recent published price lists per manufacturer p rod ucf iirte'or the.lowest mark-up per manufacturer product line,whichever is most advantageous to the County, Award will only be made to one bidder per U manufacturer product,line u, 06 2.6 PRE-AWARb'INSPf=C?ION The County may conduet a,pre-award_inspection of the bidder's site.to determine if the bidders) possesses the competency to.perform the services as.outline. The County recognizes thatfromtime4o4ime manufacturers change their dealer structure. Any manufacturer wishing to rescind their"source-of-supply"letter for an awarded bidderlvendor may do so in writing to the County. The County may then re-award that manufacturer to another bidder as designated by said,manufacture while maintaining same discount and/or mark up, 2.7 INDEMNIFICATION AND INSURANCE 0 Additional or revised insurance requirements may be necessary when performing work in certain County facilities that limit or restrict access.Any change or addition in insurance requirements will be detailed in the RFQ. 2.8 DELIVERY REQUIREMENTS !Z to The vendor shall deliver and or install as established an the RFQ. All deliveries shall be made in accordance with good commercial practice and all required delivery timeframes shall be adhered to by the vendor(s); except in such cases Cn where the delivery will be delayed due to acts of God, strikes, or other causes beyond the control of the vendor. In these cases, the vendor shall notify the County of the delays in advance of the original delivery date so that a revisedco delivery schedule can be appropriately considered by the County. CY Should the vendor(s)to whom the RTQ is awarded fail to deliver and or install in the number of days stated,the County I— reserves the right to cancel the contract on a default basis. If the contract is so terminated,it is hereby understood and agreed that the County has the authority to purchase the goods elsewhere and to charge the incumbent vendor with U crj Page 2 of 9 1/6/2017 9:48 AM Rev.RIIIIII18 Q,9 Packet Pg. 649 C.18.d Miami-Dade County Solicitation RTQ-00439 SOLICITATION TITLE: FURNITURE OFFICE AND NON-OFFICE SOLICITATION NO RTQ-00439 any re-procurement costs. If the vendor fails to honor these re-procurement costs, the County may terminate the contract for default. Certain County employees may be authorized in writing to pick-up materials under this RTQ. Vendors shall require presentation of this written authorization. The vendor shall maintain a copy of the authorization. If the vendor is in doubt about any aspect of material picked-up,the vendor shall contact the appropriate user department to confirm the CU authorization. 2.9 WARRANTY A. Type of Warranty Coverage Required 0 The vendor shall provide a copy of its written warranty certificates with its initial offer, or upon request from the County. Failure to meet this requirement may result in the offer being deemed non-responsive. The warranty supplied by the vendor shall remain in force for the full period identified by the vendor; regardless of whether the vendor is under contract with the County at the time of defect. Any payment by the County on behalf of the goods or services received from the vendor dons not.:constitute a waiver of these warranty provisions, B. Correcting Defects Covered Under Warranty . cri The vendor shall he responsible for promptly correcting any deficiency,at no cost to the County,within seven (7)calendar days after the County notifies,the vendor of;such deficiency in1writing.If the vendor fails f o satisfy the'warranty ithln the period specified in the notice, the County may(a) place the vendor in defatalt of its 06 contract, andlor,(b) procure the produo,s or services,fro' another t;ouroe and chargo'the vendor far any additional costs that are incurred by the County for this work or items; either tFlrough a credit memorandum 0 or through Invoicing. The successful bidder shall be responsible for all shipping costs associated withthe,retutn of defective parts or devices,whether new, remanufactured or refurbished Additional warranty may apply if so-specified in the Request for Quote issued by the authorized County departments. 2.10 ACCIDENT PREVENTION AND BARRICADES 0 Precautions shall be exercised at all times for the protection of persons and property. All vendors performing services under this contract shall conform to all relevant OSHA, Skate and County regulations during the course of such effort. Any fines levied by the above mentioned authorities for failure to comply with these requirements shall be borne solely by the responsible vendor. Barricades shall be provided by the vendor when work is performed in areas traversed by I persons, or when deemed necessary by the County Project Manager, U) 2,11 CLEAN-UP All unusable materials and debris shall be removed from the premises at the end of each workday, and disposed of in an appropriate manner. Upon final completion, the vendor shall thoroughly clean up all areas where work has beenCY , involved as mutually agreed with the associated user department's project manager. U cri Page 3 of 9 1/6/2017 9:48 AM Rev.81812016 -10 Packet Pg. 650 C.98.d Miami-Dade County Solicitation RTQ-00439 SOLICITATION TITLE FURNITURE OFFICE AND NON OFFICE SOLICITATION NO RTI-14439 2.12 COMPLIANCE WITH FEDERAL REGULATIONS Since the goods,services, and/or equipment that will be acquired under this solicitation will be purchased, in part or in whole, with federal funding, it is hereby agreed and understood that Section 60-250.4, Section 60-250.5 and Section 60-741.4 of Title 41 of the United States Cade,which addresses Affirmative Action requirements for disabled workers, is incorporated into this solicitation and resultant contract by reference. CU 2.13 DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY VENDOR: The vendor shall be responsible for filing, processing, and collecting all damage claims against the shipper, 2.14 FURNISH AND INSTALLATION REQUIREMENTS 0 The specifications and/or statement of work contained within this solicitation describe the various functions and classes E 1 of work required as necessary for the completion of the project. Any omissions of inherent technical functions or classes of work within the specifications and/or statement of work shall not relieve the bidder from furnishing,installing or performing such work where required to the satisfactory completion of the project 2.15 ADDITIONAL MAN U FACTURE RSNENDORS MAY B -ADDED:: The County may replace any vendor(s) who has gone out of business or has had their "source of-supply" letter rescinded by the manufacturer, The County at Its sale'discretion may make a separate request for bids for specific new or replacement manufacturers during,the contract period Such reguest(s)for bids will be made to vendors who inept#h rec0irements of this SIlcltatl006 All Items added, whether p art;of the ong final awai d Qr part of°subse, cent addltjon s are sub ect to the:terms and W _ _ conditions of the contract. 2.16 AVAILABILITY OF CONTRACT TO OTHER COUNTY'DEPARTMENTSIAGENCIES Although.this Solicitation is specific to a County Department, It is hereby agreed and understood.that any County department or agency may avail itself of this contract and purchase any and all items specified herein from the successful bidder(s)at the contract price(s)established herein. Under these circumstances,a separate purchase order shall be issued by the County,which identifies the requirements of the additional County department(s)or agency(ies). 0 2.17 MULTIPLE AWARDS BY MANUFACTURERS PRODUCT It is the County's intent to award all Products from a manufacture to one bidder unless that manufacturer markets specific products separately in which case the award may be split between two bidders. If a manufacturer has a different discount structure for different product lines such as between chairs and systems furniture, these should be shown separately by the bidder in the bid proposal, in order to clarify the complete proposal to the County. en 2.18 FEDERALLY FUNDED AGENCIES—EXEMPTION TO CERTAIN CLAUSES Quotations issued off this request to qualify may be done by federally funded agencies, including Pubic Housing and CD Community Development and Community Action and Human Services Department and any other departments who in CY' the future will utilize federal funds. As federally funded agencies,certain clauses within this request to qualify will not apply to subsequent spot market quotations; U cri Page 4 of 9 11512017 9:48 AM Rev 818120J6 P.11 Packet Pg. 651 I C.18.d I i Miami-Dade County Colic€tat€on RTQ-00439 i SOLICITATION TITLE: FURNITURE OFFICE AND NON-OFFICE 50LICITATION NO.RTQ-00439 3 Section 1, Paragraph 1,11 (Local Preferences), Section 1, Paragraph 1.28 (Office of the Inspector General Fee), Section 1, Paragraph 1,36 (County User Access Program-UAP), Section 1, Paragraph 1.44 (Small Business Enterprises(SBE) Measures), Section 1, Paragraph 1.45(Local Certified Veteran's Business Enterprise Preference), 2.19 SPECIAL SECURITY REQUIREMENTS AT CERTAIN MIAMI-DADE COUNTY DEPARTMENTS CU Miami-International Aviation (MDAD), Water and Sewer (WASD), Transportation and Public Works (DTPW) and Seaport(PortMiami)Departments operate under strict security regulations. These regulations involve the issuance of special identification (ID) cards. Please review the General Terms and Conditions, Section 1, Paragraph 1.46 for detailed information on Security Requirements. 0 Special SecurityReguirements at Miami-Dade Aviation Department. �, A. The Miami-Dade CountyAvlation Department operates understrietsecurityregulations. These regulations involve the issuance of special identification(ID)cards afterperforming complete pollee background checks of individuals who are employed, hired or who are required to frequently(more than 5 times within a 90-day period)enter the restricted areas of the Miami InternatlonalAlrport.;These Ip cards:are required foracce..ss and are issued by the '- Miami-Dade A viation Department at the current cow of$38.00 for frngerpri.nts and'$20 OO for the ID badge, per 0 applicant per year. Therefore, the awarded vendors)under this group shall obtain and pay for ID cards for each of his/her employees and/or agents who will he frequently visiting orperforrni ser ce6 at the Miami International Airport restricted areas. For more information conperning ID cards you may contact the iVlrami-Dade Aviation Department ID Section at 305.876.7188. cri + The Vendor must follow all security procedures required of workers at MDAD. This will include securitya&cks and passes for al/employees a special driving course;for those who operata,a vehicle on the aircraft operating area (AOA) edditroral badges to wbrkW�thii7 the US Custams'service area and may include bonding fora Customs I.D. 06 For Customs ID, sa117$ -265 5 15 ar email cba mlami�airpnri secuntyfa7dhs cL for information, Vendors are _. responsible for all costs incurredln obtaining"security badges. ecurityclearance must be obfarnedpW to start of 0 contract. S. When performing work at the County''Aviation D'epai#ment the awarded vendON shall acquire:approval to access the Airside Operations Araa(AOA). Vendor(s)shallgain access to the AOA and shallewh*'with all AOA drivers training requirements and endorsements for each employee assigned to M1A, (Note,'Section -Insurance requirements) U C. Vondor(s)and their sub-contractors working at Miami Dade Aviation Department(MIA)are subject to complying with ISO N001 regulations regarding Environmental responsibility. Vendors) will receive training and familiarization about the ISO 14001 protocol from the Miami Dade A viation Department. 0 Please see Section 1,General Terms and Conditions,Paragraph 1.46 for information pertaining to this Section. Security procedures must he adhere to at all times. There are no exception to the rules, to J U) C0 , U Pago 5 of 9 1/6/2017 9:46 AM Rev RN191119 D.12 Packet Pg. 652 i 1 Miami-Dade County Solicitation RTQ-00439 SOLICITATION TITLE: FURNITURE OFFICE AND NON-OFFICE SOLICITATION NO.RTQ-00439 SECTION 3—TECHNICAL SPECIFICATIONS 3.1 SCOPE OF WORK This contract is to pre-qualified vendors capable of delivering/providing various types of office and non-office furniture, including replacement parts, upholstery, all related products, installation and support services and solutions. The successful bidders will represent the awarded manufacturer product lines in the contract. `U 3.2 ELECTRICAL HOOK-UP The successful bidder shall be responsible, when required by the County to install and connect the electrical supply including outlets, junction boxes and installation of power supply to the house power panel and components of the 0 "System Furniture"when such electrical components are to be part of the furniture procured from the bidder. Electrical components shall be installed by a licensed electrician competent to perform each connection. A building permit is required and is the responsibility of the bidder. A separate price quotation will be requested for the bidder for specific projects for the electrical hook-up when required. When approved by the County and included in the purchase order the successful bidder may invoice the County for such electrical hook-up costs, In addition to the normal discounted installation cost. 0 3.3 WAREHOUSING Should conditions dictate that the delivery or installation of the furniture be delayed through no fault of the bidder, theCrJ successful bidder shall be required to warehouse subject furniture for a penod riot to exceed thirty(30J calendar days at no,additignal cas.t,to the Glaunty. ,Should,the warehousln exceed thiri 30 calendar da s the successful bidder Cn g y � ) � Y may after negotiatlons'wlth ffie County invoice the cost of th d ` d#otheCoun! ,ddltlpna warehousingPerio aband 06 34 ASSEMBLED (DEFINED) ,. .# 0 All items procured by the County under this agreement trust be dellvered and set in place to the address antl location indicated by the County,free of delivery charges, Furniture whic;jt requires on-Iocatiorl assembly,',(Items which consist of component parts which require extensive screws,bolts or electrical connection`or attachment to floor,wall or ceiling) may be subject to installation charges,such as system furniture, filing systems; component furniture'and bolted-in- place seating. Installation charges will not be allowed for loose seating,filing cabinets,or free:standing desks,including "L"and"U"shaped desks. 0 J U) C0 Q) U CrJ Page 6 of 9 1/6/2017 0:48 AM Rev R11119111, Q,13 Packet Pg. 653 C.98.d Miami-Dade County Solicitation RTU-00439 �_� �.. �. ,,�, �: .. >-�.��� �:��:.�- - TATION N0.SOLICITATION TITLE:TITLE: FURNITURE OFFICE AND NON OFFICE SOLICI SECTION 4-BID SUBMITTAL FORM U Enter Company's Legal Name Enter Company's Federal tax Identification Number 0 RESPONSE FORM CONTACT INFORMATION: Section 2,Paragraph 2.3.3 Primary Contact Information(required): Initial as completed 0 Company's Name: Primary Contact Name: ur Company's Main Phone Number: Company's Facsimile: .: Contact Phone Number if different from main number E-Mail Address: U 0 Cellular Phone Number(tf applicable) Cn 06 Secondary Contact Information(optional): Secondary Contact Name: Company's Main Phone Number: Company's Facsimile. 0 Contact Phone Number if different from above: E-Mail Address; F Cellular Phone Number(if applicable) t) J Cn co CY F- U Page 7 of 9 1/6/2017 9:48 AM Rev •14 Packet Pg. 654 Miami-Dade County Solicitation RTQ-00439 S SOLICITATION TITLE: FURNITURE OFFICE AND NON-OFFICE SOLICITATION NO,RTQ-00439 SECTION 4-B[D SUBMITTAL FOR FURNITURE CONTRACT OFFICE AND NON-OFFICE FIRM NAME: 0 Manufacturer Discount Off Price List Markup Net Price CU Manufacturer: Catalog No.: Delivery Days After Receive of Order 0 Estimated Quantity Discount Off List Price OR Markup Net Price $100,000 % Manufacturer: vi Catalog No,: Delivery pays After Receive of Order Estimated Quantity Discount Off List Price OR Markup Net Price $100;000 °/u 06 Manufacturer: Catalog No., Delivery Days After Receive of Order Estimated Quantity .. Discount Off List Price bR Markup Net Pricel. U $100,000 % % 0 Manufacturer: F F— Catalog No.: Delivery Days After Receive of Order C) J Estimated Quantity Discount Off List Price OR Markup Net Price oa $100,000 % % CO CY Make copies of this proposal page as needed to include all the manufacturers you will represent U Page 8 of 9 1/6/2017 9:48 AM Rev AIR19AIR D.15 Packet Pg. t55 �+ 1 Miami-Dade County Solicitation RTQ-00439 SOLICITATION TITLE: FURNITURE OFFICE AND NON-OFFICE SOLICITATION NO,RTQ-00439 SECTION 4-BID SUBMITTAL FOR FURNITURE CONTRACT OFFICE AND NON-OFFICE FIRM NAME: 0 CU Manufacturer Cost of Installation based on Percentage of Project Value OPTIONAL: Installation Cost 0 Manufacturer: Estimated Quantify Installation Cost n $10,000.00 % . L 0 U� U Manufacturer: . .. .. Estimated Quantity Installation Cost . 0 06 . .. 0 Manufacturer: Estimated Quantity Installation Cost U $10,000.00 % 0 Manufacturer: I Estimated Quantity Installation Cost tj J $10,000.00 % 0 Make copies of this proposal page as needed to include all the manufacturers you will representCY , I_- U CU Page 9 of 9 1/Ot2017 9:48 AM Rev. •16 Packet Pg. 656 Miami-Dade County Solicitation RTQ-00439 M Ala.l'1 kD 1�ad 7 County i �iu my 1 l hh'I1 ICI Procurement Martager etit Services U Proposal ulyrt'Iiti< I Fora 111 ow eareet,.Stllte 1500 Mia.hli, FL.53129 0 Solicitation No.RTQ-00439 Solicitation Title:FURNITURE OFFICE AND NON-OFFICE Legal Company Name(include dlb/a if applicable): Federal Tax Identification Number: cri _...... _,...._._...3 z If Corporation-Date IncorporatedlOrganized: State InenrporatedlOrganized. Q r Z Company Operating Address: City State Zip Code Company Contact Person: Email Address UI ............. ----- .. .,..,..... Phone Number Fax Number Company's Internet Web Address: UI (include area code) (include area code) i 1 -- i Pursuant to Miami-Dade County Ordinance 94-34,any individual,corporation,partnership,joint venture or other legal entity having an 0 officer,director,or executive who has been convicted of a felony during the past ten(10)years shall disclose this information prior to entering into a contract with or receiving funding from the County. 1J Place a check mark here only if Proposer has such conviction to disclose to comply with this requirement. U LOCAL PREFERENCE CERTIFICATION: For the purpose of ibis certification,a"local business"is a business Iocated within the limits of Miami- Dade County(or Broward County in accordance with the Inlerlocat Agreement between the two counties)that has a valid Local Business Tax Receipt, issued by Miami-Dade County;has a physical business address located within the limits of Miami-Dade County from which business is performed;and 06 contributes to the economic development of the cone nunity in a verifiable and measurable way. This may include,but not be limited to,the retention and expansion of employment opportunities and the support and increase to the County's tax base. i O ❑Place a check murk here only if affirming Proposer meets requirements for Local Preference. Failure to complete(his certification at this time(by checldng the box above)may render the vendor ineligible for Local Preference. LOCAL CEl2TIIIED VETERAN BUSINESS ENTERPRISE CERTIFICATION: A Local Certified Veteran Business Enterprise is a firm that is(a)a = local business pursuant to Section 2-8.5 of the Code of Miami-Dade County and(b)prior to proposal submission is certified by the State of Florida Department of Management Services as a veteran business enterprise pursuant to Section 295.I87 of the Florida Stalutes- U ❑Place a check marls here only if affirming Proposer is a Local Certified Veteran Business Enterprise. A copy of the certification must be submitted with this proposal, O SMALL BUSINESS ENTERPRISE CONTRACT M9EASURES(If Applicable) An SBEIMicro Business Enterprise must be certified by Small Business Development for the type of goods and/or services the Proposer provides in accordance with the applicable Commodity Code(s)for this Solicitation.For certification information contact Small Business Development at(305)375- F- 2379 or access http://www.miamidade,gov/btisirlOSS/bLISilICSS-certification-progranis.asp.The SB&Micro Business Enterprise must be certified by proposal submission deadline,at contract award,and for the duration of the contract to remain eligiblo for the preference. Finns that graduate from the SBE program during the contract may remain on the contract Is your firm a Miami-Dade County Certified Small Business Enterprise? Yes ❑ No ❑ If yes,please provde your Certification Number: SCRUTINIZED COMYA_N_(E_S WITH ACTIVITIES LN S1JDAN LIST OR TIIl SCRUTINIZED COMPANIES WfI'H AC'l:ty]LIES 17N THE IRAN PETROLEUM ENERGY SECTOR LIST: , CY By executing this proposal through a duly authorized representative,the Proposer certifies that the Proposer is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,as those terns are used and defined in sections 287.135 and 215A73 of the Florida Statutes,In the event that the Proposer is unable to provide such certification but still seeks to be considered for award of this solicitation,the Proposer shall execute the proposal through a duly authorized representative and shall also initial this space In such event,the Proposer shall furnish together with its proposal response a duly executed written explanation of the facts supporting any exception to CU the requirement for certification that it claims under Section 297.135 of the Florida Statutes,The Proposer agrees to cooperate fully with the County in any investigation undertaken by the County to determine whether the claimed exception would be applicable. The County shall have the right to terminate any 1/6l2017 9:46 AM 17 Packet Pg. 657 C.98.d Miami-t]ade County Solicitation RTQ-00439 contract resulting from this solicitation for default if the Proposer is found to have submitted a false certification or to have been placed on the Scrutinized Companies for Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Hncrgy Sector List. The submittal of a proposal by a Proposer will be considered a good faith commitment by the Proposer to negotiate a contract with the County in substantially similar terms to the proposal offered and,if successful in the process set forth in this Solicitation and subject to its conditions, _ to enter into a contract substantially in the terms herein. U Proposer's Authorized Representative's Signature: Date: Type or Print Name 0 cri i 0 m— i m— i 0 m— Crj U} 0 06 0 U i 0 F— F— J U) M r F— U 1 1/6/2017 9:48 AM D.18 Packet Pg. 658 C.98.d Miami-Dade County Solicitation RTQ-00439 MIAW FAIR SUBCONTRACTING PRACTICES y 0 CU In compliance with Miami-Dade County Code Section 2-8,8, the Bidder/Proposer shall submit with the proposal a detailed statement of its policies and procedures (use separate sheet if necessary)for awarding subcontractors, 0 ❑NO SUBCONTRACTORS WILL BE UTILIZED FOR THIS CONTRACT 3 ; �. -- ..... Signature Date U 0 06 0 tz J U) C0 r 1/6/2017 9:48 AM 19 j Packet Pg. 659 C.98.d Miami-Dade County Solicitation RTQ-00439 8UBCONTRACTONSUPPLIER LISTING HIAK (Mlarni-➢ads County Code Seotions 2-8.1,248 and 10 34) Name ofBiddanPropnsar: r ._.-.W�� �I-LIN MD.r n—rdancswil S.lJ-2-81,2A.3end10.34 of Iho Miami-0ada Cowry Cow,thisfDrn mustbesl6mixedas aoondfion ofawardbyall NddemlPruj s rs on CountyeonhacisfarpwchaseoInwII rmtedalserserNces, nduding pmfombnol services which tm¢6e expsnditurec of$700,9na or mots,and ail proposers on County or Pubpo Health Trust conslwelim walmol.which involve eryendidrres¢f$100pDg or more.The I1WdarlPmposer who is warded Iles contract shall nut change a subshut.flmt W sulxorutWofs or drecl wrppliers w the poNms otlha conlreclvmrk to ba pexonnedor unefadals to he supplied from Ihose Idsndfod,emepl upon written awmal of the puny.The DlddedPmposer should enter II w-WINONP'nndsr lha uPproprielo heading W ihls f.1.110.aubconBeelo-m ar suppliers wN be usod an>ha canbad and sign Ilm bum below. In accordance wth Ordinance No.11-90,on anluy s¢nh,oIIV with the C¢unly shall iepeA ns moo,gender and.Ihnlc auigln nl the owners end employees ai nil frsl tier suhc¢nhadmslsuppllers.In the V..111al the recammsnded Idler rda sbates to CaWj lgior to award that the race reds and elhnfc lnfoum Ew is riot reeso avallahlsat In.i dire the Bidder! rshod ba oldaled to exercise dll t elforls to&Ant hat lnfomleb¢n nd p_rouf_tlu the same to Ihu County not le he,Than Is,(101 days still it becomes aratlebis and,in uny ousel,pdm 1¢Anal payment Under the Illr.( (Please duidfoato We farm if mild lflonsf space Is needed. suelnean supplies! W11.1pd Owner Enplvywly Uhleddsl (Entr the number of md.end f.md.xmx.by mcd URIty) (Enter the numbrulmde.nd fence orpluyex•nd the number of Nemesnd Servloas to be rm I¢er b res.'dhnldty Pdnalpal Address of Owner provided by ' �' Hrelllsr Wool su Iler dnNwlAo lunrlvrd ItrJPrlAo Amertored PP M F Weld blrk Hrpnlo Wividw � qhr M F While RI.IXc H.pnlo Plndr Hdh. tNhl Supplier Aitken Nrkn I Puefneee Dopes ar Fmpioy..O 0 to b pdnolpd Owner IEnrrth.maibr°f d ndf•md• pl y000 nd the e-br of Nernasil a (enter uh nnm3vr°rmnl vndfemele owner by rr¢e€ethnmlry} Addreeeef Pdncipel Performed by rnploexh m.l+thelo V# First Tier Owner Suboontrmtorl �v' fYAp. Subeontraalorl subeonaullani M F E. I H.p.. 'uttR.cle° Am'd°w Other Al F Whit. Block H.pnle .femPwlA¢ Am.deenl Otht Wonder Nye. Wndr "Wis. 3uhaonsullenl Alrkn All •lam w i rinrk here it reel,gender one ethnmrty lnmrmeuon la n¢I aveilebte endwllibe pr.vldedrtelaur dale Thte date may he.nbml{ted k¢cantractlnp dep.rimrMer enlimislA.rsmdi guelnx.perdepm.nl of th.lntrnd exrkx Oprtm.nf eehl�d.•w,edeeid.Ydrkudnrrhude 0 d i.lopm.n4°onbmda.p.A..condition of pnd paymnk elddielpmp¢vrrhdl provide xb¢onb.oMrinlormdlen on the 8ubeenb iel¢r Payment Report Pub 200 Mum WI on b.found e4 hltpYMimanlmldtlep¢rlbu.fnx.rtlbnsyttormelxbo¢ntrrrmpaymntpdi. i cefy Thal the represaniaff¢ns c¢niained in Ibis Subcnnhnclo 1Supph'erlisiingsre to the basE slmy hnorrledge hue and e.waie. elgndure¢teldderrPmp..x PFlntxruu. RInl7lne t1.b °U one, 06 L �0 W L 0 VA e �r W U CU 1/6/2017 9:46 AM D.20 Packet Pg. 660 C.98.d Miami-Dade County Solicitation RTQ-00439 Miami-Dade County Contractor Due Diligence Affidavit 0 Per Miami-Dade County Board of County Commissioners(Board)Resolution No.R-63-14,County Vendors and Contractors shall disclose the following as a condition of award for any contract that exceeds one million dollars($1,OOO,000)or that otherwise must be presented to the Board for approval: crj (1) Provide a list of all lawsuits in the five(5)years prior to bid or proposal submittal that have been filed against the firm,its directors,partners,principals and/or board members based on a breach of contract by the firm;include the case name,number and disposition; (2) Provide a list of any instances in the five(5)years prior to bid or proposal submittal where the firm has defaulted;include a brief description of the circumstances; 0 (3) Provide a list of any instances in the five(5)years prior to bid or proposal submittal where the firm has been debarred or received a formal notice of non-compliance or non-performance,such as a notice to cure or a suspension from participating or bidding for contracts,whether related to Miami- Dade County or not W All of the above information shall be attached to the executed affidavit and submitted to the Procurement Contracting Officer(PCC)1 AE Selection Coordinator overseeing this solicitation. The VendorlContractor attests to providing all of the above information,if applicable,to the PCO. U - Federal Employer Contract No.: Identification Number(FEIN): Contract Title: 0 06 ....� r— Printed Name of Affiant Printed Title of Afflant Signature of Affiani 0 - ._..... Name of Firm Date t Address of Firm State Zip Code Notary Public Information 0 Notary Public-Stale of CoEmty of F- Subscribed and sworn to(or aft rmed)before me this day of, 20� 2 by He or she is personally known to me or has produced Identification _1 U) Type of identification produced Signature of Notary Public Serial Number r F- Print or Stamp of Notary Public Expiration Date Notary Public Seal U 03 +s 1/6/2017 9:46 AM 21 Packet Pg. 661 l C.18.d Miami-Dade County Solicitation RTQ-00439 i MIAMI` E 0 ADDENDUM NO. 2 October 11, 2016 TO: All Prospective Bidders SUBJECT: Bid Solicitation Addendum 0 BID NO.: RTQ-00439 TITLE: Furniture Office and Non-Office .E PRIOR SOLICITATION END DATE: 10/14/2016 NEW SOLICITATION END DATE: 10/21/2016 0 This Addendum is and does become a part of the above mentioned solicitation. vi CU A) Change Solicitation End Date from 10/14/2016 to 10/212016 @ 6:00 p.m. 0 B) Change Solicitation question and answer period to end October 14,2016 @ 2:00 p.m. 06 C) All Bidders will be required to complete an Attachment"A"form,if an installation surcharge is being applied for Systems tems Furniture.This form must be included with all quotes for System Furniture where applicable. Failure to include this form with your quotes will deem your bid final, and inclusive of all installation. The form will be included as part of the solicitation documents in BidSync. D) Questions and Answers = Question 1 Regarding Term, Contract section 2,2, page 1 of 9-Is there an anticipated date upon which the Notice of Award will be sent? Background: After reading the term regarding the pre-qualification pool beginning on the first calendar date of the z month succeeding approval,we are still unclear about how long the evaluations may take and when the Board will be _ meeting to review the pre-qualified bidders may occur, Response— We don't have an anticipated date for the award of this project Cn Question 2. Should we provide a single delivered and installed discount for systems furniture or a product discount and installation add- on? Many bids like this allow for installation to be quoted separately. Response: Bidders shall include installation with their quotes,except for systems furniture. U CrJ 1/612017 9:46 AM 22 Packet Pg. 662 I Miami-Dade County Solicitation RTQ-00439 Addendum No. 2- RTQ-00439 Question 3. Do all bidders need to provide digital price lists with the bid or just the winning bidder for those lines? i Response: This is a pre-qualification pool. Please re-read Section 2.3, Paragraph 2.3.2 for information pertaining to digital price o lists. CU Question 4. Do all bidders need to provide warranty information for all the manufacturers bid orjust the winning bidder for those lines? Response: This is a pre-qualification pool. Please review Section 2, Paragraph 2.9"WARRANTY" 0 Question 5. Will the bid due date be extended due to Hurricane Matthew? Response: Yes,the bid is extended 0 Question 6. May installation charges be applied to purchases relating to systems furniture?In most cases,a charge to this type of installation is applicable.It is noted that furniture which requires on-location assembly may be subject to said charges. 0 Response: Cn Cn Bidders shall include installation with their quotes, except for systems furniture. Question 7. On the Supplier Response Form,are we submitting the race,gender and ethnicityforthe supplierand subcontractor companies as a whole or only those of which are located within Miami-Dade County? Response: Information should be provided for all suppliers/firms utilized. Question 8. Can a manufacturer bid direct without an authorized dealer? 0 Response: Yes. INSTALLATION to All quotes shall include installation, except for System Furniture. Bidders may apply an installation surcharge based on a percentage of the system furniture cost. Example of Optional Installation charges for System Furniture: `t' Cost of installation is based on a Percentage of Project Value. Bidder(A) Product Cost Installation Cost U CrJ 1/6/2017 9:48 AM D.23 Packet Pg. 663 Miami-Dade County Solicitation RTQ-00439 Addendum No. 2- RTQ-00439 $10,000.00 + 10% =($1,000.00) U Total Cost: $11,000.00 Bidder(B) Product Cost Installation Cost $10,000 + 0% =($-0) Total Cost: $10,000.00 Bidder(C) Product Value Installation Cost $10,000 + 5% = ($500.00) Total Cost: $10,500,00 Based on this example, low bidder is"B". 0 vi ALL ELSE REMAINS THE SAME. U 0 Roma Campbell Procurement Contracting Officer 06 1SDIPMD 0 U 0 z J U) co CY Q) U cri 1/6/2017 9:48 AM 24 Packet Pg. 664 C.98.d Miami-Dada County Solicitation RTQ-00439 ATTACHMENT A f RTQ-00439: FURNITURE OFFICE AND NON-OFFICE Installation Cost On System Furniture 0 Crj Bidder Name: Manufacturer/Brand: 0 Product Cost Installation Cost $ + % _ $ E Total Cost: $ 0 vi U 0 06 U 0 F— F— C) J U) r F— U crj 1/6l2017 9:46 AM Packet Pg. 665 E Miami-Dade County Solicitation RTQ-00439 i i M1AMI•D7AD?E j 0 ADDENDUM NO. 3 October 13, 2016 TO: All Prospective Bidders SUBJECT: Bid Solicitation Addendum 0 BID NO.: RTQ-00439 TITLE: Furniture Office and Non-Office .E SOLICITATION END DATE: October 21, 2016 c This Addendum is and does become a part of the above mentioned solicitation. A) Questions and Answers Question 9 0 Your place an offer button on bias sync only has place for one item and one discount %. We are submitting for several v manufacturers.Do you just upload the entire bid and price lists,etc.as an attachment?What number do we use for the one 06 discount%available on the place offer page? Response: c Please make copies of pricing pages as needed to include all the manufacturers you will represent Question 10. = What is the term of the intended contract in terms of initial award period,and optional extension periods? Response: The term of the contract is in Section 2, Paragraph 2.2, it explains in details the term,etc. We don't have an e anticipated date for the award of this project. Question 11. Is this RTQ a process in which vendors pre-qualify to participate in a later RFQ process for the 1072 Furniture Contract,or will this result in a separate M.D Contract? c� J Cn Response: Yes this RTQ is to pre-qualify vendors to participate in RFQ, This contract will be replacing the 1072 contract which ends in February, 2017. r U 1/6/2017 9:4B AM Packet Pg. 666 I C.18.d i Miami-Dade County Solicitation RTQ-00439 Addendum No. 3 -RTQ-00439 Question 12. What is the length of the contract?Are you able to send yearly updated price lists? Response: Vendors should provide catalogs and price list throughout the term of the contract. Please reference Section 2, Paragraph 2.4"Catalogs and Price List. crj ALL ELSE REMAINS THE SAME. Roma Campbell Procurement Contracting Officer 0 ISDIPMD .E 0 vi 0 06 0 to J U) r 1/5/2017 9:4B AAA 27 Packet Pg. 667 l C.18.d Miami-Dade County Solicitation RTQ-00439 MIAMU1J/yLJ� �yypp��yy. .. 0 ADDENDUM NO. 4 October 14, 2016 TO: All Prospective Bidders SUBJECT: Bid Solicitation Addendum BID NO.: RTQ-00439 TITLE: Furniture Office and Non-Office SOLICITATION END DATE: October 21, 2016 This Addendum is and does become a part of the above mentioned solicitation. A) Questions and Answers vi Question 13 You didn't answer what to do we do with the place offer button on bid sync only having space for one discount°/°.We are 0 submitting for several manufacturers.What do we do in that case? 06 u Response: You may enter a-,0-in BidSync, and in Section 4 Bid Submittal form, you may enter your pricing/discounts, etc. As stated on the bottom of the Bid Submittal page, please make copies of the Form as needed to submit all manufacturer you are representing. Question 14. = We have multiple Lines with different discout structures.How do we show these? Response: Please see Section 4 Bid Submittal form and make additional copies as needed 0 c.> Question 15. What do you mean by:"Please make copies". Your answer to question 9.How do we make copies? Response: 2 You may download copies of the Bid Submittal page,to include any additional manufacturer you are representing, complete as required,and upload them back with your proposal to the system. U) ALL ELSE REMAINS THE SAME. CY Roma Campbell Procurement Contracting Officer ISDIPMD i U CU 1/6/2017 9:48 AM Packet Pg. 668 i i C.18.d Miami-Dade County Solicitation RTQ-00439 M I A M I-BADE 0 ADDENDUM NO. 6 October 14, 2016 W TO: All Prospective Bidders SUBJECT: Bid Solicitation Addendum BID NO.: RTQ-00439 TITLE: Furniture Office and Non-Office SOLICITATION END DATE; October 21, 2016 This Addendum is and does become a part of the above mentioned solicitation. 0 A) Questions and Answers vi Crj Question 16 Can you submit yearly an updated price list to be used for the bid discount submitted in this solicitation? 0 Response: 06 Please review Section 2, Paragraph 2.4"CATALOGS AND PRICE LISTS" 0 ALL ELSE REMAINS THE SAME. Roma Campbell Procurement Contracting Officer ISDIPMD 0 J U) r e 1/6/2017 9:48 AM 29 Packet Pg. 669 C.98.d Miami-Dade County Solicitation RTQ-00439 Question and Answers for Solicitation #RTQ-00439 - FURNITURE OFFICE AND NON- OFFICE _ U a +s Question 1 CU Question:Regarding Term,Contract section 2.2,page 1 of 9- Is there an anticipated date upon which the Notice of Award will be sent? Q) Background:After reading the term regarding the pre-qualification pool beginning on the first calendar date of the month succeeding approval,we are still unclear about how long the evaluations may take and when the Board will be meeting to review the pre-qualified bidders may occur. Thank you in advance for your consideration of this inquiry.Your guidance is greatly appreciated. (Submitted: Oct 5, 2016 8:46:25 AM EDT) Answer - Regarding questions on the date Notice of Award will be sent: Not at this time. It is unclear regarding your statement about background,is there a question and if so,what are you asking? (Answered: Oct 5, 2016 9:49:41 AM EDT) 0 Question 2 Should we provide a single delivered and installed discount for systems furniture or a product discount and installation add-on?Many bids like this allow for installation to be quoted separately. (Submitted: Oct 6, 2016 12:25:42 PM EDT) 0 Question 3 Do all bidders need to provide digital price lists with the bid orjust the winning bidder for those lines? 06 (Submitted: Oct 6, 2016 12:26:19 PM EDT) Q) Question 4 Do all bidders need to provide warranty information for all the manufacturers bid or just the winning bidder for those lines? (Submitted: Oct 6, 2016 12:27:20 PM EDT) Question 5 = Will the bid due date be extended due to Hurricane Matthew? (submitted: Oct 6, 2016 12:27:48 PM EDT) Question 6 Question: May installation charges be applied to purchases relating to systems furniture? 0 In most cases,a charge to this type of installation is applicable.It is noted that furniture which requires on- location assembly may be subject to said charges. (Submitted: Oct 6, 2016 4:52:21 PM EDT) F- Question 7 Question:On the Supplier Response Form,are we submitting the race,gender and ethnicity for the supplier C) and subcontractor companies as a whole or only those of which are located within Miami-Dade County? (Submitted: Oct 7, 2016 9:29:59 AM EDT) U) Question 8 Can a manufacturer bid direct without an authorized dealer? (Submitted: Oct 11, 2016 1:37:05 PM EDT) Question 9 r Your place an offer button on bid sync only has place for one item and one discount%.We are submitting for Cy several manufacturers. Do you just upload the entire bid and price lists,etc.as an attachment?What number do we use for the one discount%available on the place offer page? (submitted: Oct 12, 2016 10:04:00 AM EDT) Question 10 U cri What is the term of the intended contract in terms of initial award period,and optional extension periods? 1/6/2017 9:48 AM D.30 "r Packet Pg. 670 C.98.d Miami-Dade County Solicitation RTQ-00439 (Submitted: Oct 12, 2016 6:08:49 PM EDT) Question 11 Is this RTQ a process in which vendors pre-qualify to participate in a later RFQ process for the 1072 Furniture Contract,or will this result in a separate MD Contract? (submitted, Oct 12, 2016 6:25:50 PM EDT) Question 12 What is the length of the contract? Are you able to send yearly updated price lists? Thank you. (Submitted: Oct 43, 2016 10:34:11 AM EDT) Crj Question 13 You didn't answer what to do we do with the place offer button on bid sync only having space for one discount %.We are submitting for several manufacturers.What do we do in that case? (submitted: Oct 13, 2016 4:47:13 PM EDT) 0 Question 14 Can you submit yearly an updated price list to be used for the bid discount submitted in this solicitation? _ (Submitted: Oct 14, 2016 12:57:01 PM EDT) --------------------------- L Question 1 We have multiple Lines with different discout structures.How do we show these? (submitted: Oct 13, 2016 5:06:04 PM EDT) CU Question 2 O What do you mean by:"Please make copies".Your answer to question 9.How do we make copies? (Submitted: Oct 13, 2016 5:05:44 PM EDT) 06 Q) Q Q) O Q to J r O crj 1/612017 9:48 AM Packet Pg. 671 Page 1 of 2 SOLICITATION NO.,RTQ-00439 OPENING: 6:00 PM = FURNITURE OFFICE AND NON-OFFICE Oct 21, 2016 D-15 MIA. - - Q) 0 MIAMI-DADE COUNTY, FLORIDA REQUEST TO QUALIFY TITLE: FURNITURE OFFICE AND NON-OFFICE BIDS WILL BE ACCEPTED UNTIL 6:00 PM ON Oct 21,2016 FOR INFORMATION CONTACT: 06 Roma Campbell 305.375-3233 rcamp@miamidade.gov 0 IMPORTANT NOTICE TO SIDDERSIPROPOSERS: READ THE ENTIRE SOLICITATION DOCUMENT, THE GENERAL TERMS AND CONDITIONS, AND HANDLE ALL QUESTIONS IN ACCORDANCE WITH THE TERMS OUTLINED IN PARAGRAPH 1.2(D) OF THE GENERAL TERMS AND CONDITIONS. 0 THE SOLICITATION SUBMITTAL FORM CONTAINS IMPORTANT INFORMATION THAT REQUIRES REVIEW AND COMPLETION BY ANY BIDDERIPROPOSER RESPONDING TO J THIS SOLICITATION. FAILURE TO COMPLETE AND SIGN THE SOLICITATION SUBMITTAL FORM WILL.RENDER 06 YOUR PROPOSAL NON-RESPONSIVE. • IT IS THE POLICY OF MIAMI-DADE COUNTY THAT ALL ELECTED AND APPOINTED . COUNTY OFFICIALS AND COUNTY EMPLOYEES SHALL ADHERE TO THE PUBLIC SERVICE HONOR CODE (HONOR CODE). THE HONOR CODE CONSISTS OF MINIMUM STANDARDS REGARDING THE RESPONSIBILITIES OF ALL PUBLIC SERVANTS IN THE COUNTY. VIOLATION OF ANY OF THE MANDATORY STANDARDS MAY RESULT IN ENFORCEMENT ACTION. (SEE IMPLEMENTING ORDER 7.7) u file:///C:/Usaxs/rcamp/AppData/Loaal/Temp/Tempi R%2QGeorge%20%20Assoc.%20L.. 10/3 Packet Pg. 672 Miami-Dade County Solicitation RTQ-00439 m SOLICITATION TITLE- FURNITURE OFFICE AND NON-OFFICE 50L]CITATION NO.RTW0439 U SECTION 4-RID SUBMITTAL FORM Eater Company's Legal Name R.Geor4e&Assoc.,Inc. 0 Enter Company's Federal tax Identification Number 59-2964122 RE PO SE FORM CONTACT INFORMATION: a) Section 2,Paragraph 2.3.3 Primary Contact Information(required): initial as completed Company's Name: R.Genre&Assoc.,Inc. MLB r Primary Contact Name: Aaron Kemble MLB Company's Main Phone Number: MLB 386-736-2326 �. `=a Compay's Facsimile: 376-3706 r r ; E MLBn 2 Contact Phone Number if dlfferenf"$am tn ' l3�r 5614414922 E Mail Address: { , Info@rgeorge.cnm cn ((uiar Piftofte Nurdk:r(if. plic rj , � x .1 ;L Ri 06 � �� �z �`-3. �.�- � - - '�5. y ja'- 5L � ��({� A Secor�dar}�Can#act Infnrmatla � .: :SadondaryGobtactName Cat parfK's Main PCiarte i9umbe�- i- n � °r s a � � MLI3 U e C 3a 370E imiie: MLB 0 Contact Phone Number if different from above: U E Nai Address: MLB io o�rgeorge.wrn Cellular Phone Number(If applicable) 06 r U m I Page 7 of 9 101141201611:31 AM Rev.6/812016 P.14 i i i Packet Pg. 673 Mlaml-Made County Solldtatlon RTQ-00439 SOLICITATION TITLE: FURNITURE OFFICE AND NON-OFFICE SOLICITATION NO.PTO.00439 U SECTION 4-BID SUBMITTAL FOR FURNITURE CONTRACT OFFICE AND NON-OFFICE FIRM NAME: R.George&Assoc.,Inc. 0 Manufacturer Discount Off Price List Markup Net Price a) Manufacturer: Creative Ads Unlimited 0 Catalog U. 2016 PRICE LIST Delivery Days After Receive of Order 90 ur Estimated Quantity Discount Off Llst rice OR Markup Net Price $1001000 �8 p�q Manufacturer: FRESH COASTILELANfJiNTERNATI01��_L=��':�� :—��v�•:= •t�`'�=`�`�s_::,:•..-:�:•.::��.._:�:='? w Catalog No,: 2016 PRICE LISTS CU Dsl�yet Days #er Flaca[+re of bltfrW.,,.e,a� .:. Estimated Quantity Discount Off List rice 06 w { xLm. ; m r...r... .....................----•-.—_. -._.::...r:.rr.•...,.....v_:.-....._..... --Y"'_:-t---u-.vcw au.:.mN-"`—•______.—._-.c-z-z� ._• �_I:T.> _ _ — Manufaturer. Catatag N , 2q'l:6 PRICI LIST Da1i>Fec�rllays Aftereitrlr a tzdd 'F _ .. ... Estimated QagfEiy giscount Off L t Prtca '0fefRu' ( t,ljrfc L L % 0 U Manufacturer; VERSTEEL Catalog No.; 1016 PRICE LISTS Delivery Days After Receive of Order 75 Estimated Quantity 0lscay1jo ff List Price OR Markup Not Price 06 $100,000 43 °/° 0 ' r Make copies of this proposal page as needed to include all the manufacturers you will represent U Crj Page 8 of 9 loll 412016 11:31 AM Rev.818/2016 P.15 Packet Pg. 674 i Mlami-Dade County Solicitation RTQ-00439 SOLICITATION TITLE. FURNITURE OFFICE AND NON-OFFICE SOLICITATION NO.RTWO439 � U SECTION 4-BID SUBMITTAL FOR FURNITURE CONTRACT OFFICE AND NON-OFFICE FIRM NAME: R.George&Assoc.,Inc, Q Manufacturer Discount Off Price List Markup Net Price a) Manufacturer: Agati Q Catafog-No.: 2016 PRICE LIST Delivery Days After Receive of Order 90 'Estimated Quantity Discount Off Lls Price OR Markup Not Price $100,000 45 °/a % --; 0 Manufacturer, BRODART CONTRACT FURNITURE . _.., Catalog No.. 2015 PRICE LIST D��ru��4��ys Afftsr �ente a�A��je1� r ,L CU U Estimated Quantity Discount Off isi Price E3k —= Maritup filet Pr€c�s s� u� n _ $1 0 n V � .�:�... .:_ _ — t., rFX1 �S . 06 t_ti - - Manufactirrer BORRO0 HI -WIL$ONSTA . 01 's Catalog No 1015 1r4 PRICE LIST DeifverDay �tfEer-l��c���s5f 7�� ' r' Estimatet[,Quantlky Discount Off ti Price ri a Ict filet�du -- - U CU $100,000 42 alo --- o/n Q U Manufacturer: BIG COZY BOOKS Catalog No.: 2015 PRICE LIST Delivery Days After Receive of Order 75 Estimated Quantity Discount Off List Price OR Markup Net Price 06 $100,000 % 15 % Q Make copies of this pro osal page as needed to include all the manufacturers you will represent U CU Page B of 9 10M41241611:31 AM Rev.818120118 A,15 Packet Pa. 675 I -iKo om i U SOUND ISOLATION ENCLOSURES i i { 0 February 8,2019 R. George&Assoc Inc PO Box 2854 Deland,FL 3272.1-2854 0 Dear Mary, Thank you for your interest in WhisperRoom,Inc. This letter provides authorization of s. R, George&.Assoc Inc.to purchase directly through WhisperRoom. WhisperRooms are 0 manufactured and sold directly by WhisperRoora,Inc. of Morristown'I N- Regards, vi ` 4b E Jill&dway Senior Product Representative WhisperRoom, Inc. 0 E i i = i ! U CU 3 } 0 i i 1 U 0 f � 06 's E J L i 0 3 1 S - 1 3 W M (865)553-5364 a PAX: (865)381-0520 a www.whisperroam.cnm 322 Nancy Lynn Lane Suite 14 • iCnaxville,Tenrressee97919 Ef5ACrj i i 2 Packet Pg. 676 SOLICITATION TITLE: FURNITURE OFFICE AND NON-OFFICE SOLICITATION NO,RTQ-00439 U SECTION 4-BID SUBMITTAL FOR FURNITURE CONTRACT OFFICE AND NON-OFFICE FIRM NAME: R.GE:ORGE vu ASSOCIATES, INC. 0 Manufacturer Discount Off Price List Markup Net Price Manufacturer:WhisperRoom Inc. 0 Catalog No.., 8-2019-1 Delivery Days After Receive of Order 60 Estimated Quantity Discount Off List Price OR Markup Net Price $100,000 a— i 0 Manufacturer: ;. ..,.: ... ...; vi Catalog No.: CU 17 Delivery }ays AfterReceive of Order Estimated Quantity Discount Off List Price OR Nla'rkup NetPnee y ! 06 :.. E Manufacturer Cataln No. a -. Delivery Days After F3ecety�of Orcier 9 , Esumated Quantity Discount Off List Price qR Markup fJet Price �•' $1oo,aoo Crj 0 U Manufacturer. Catalog No.: Delivery Days After Receive of Order Estimated Quantity Discount Off List Price OR Markup Net Price 06 $10D,OOQ % % 0 r Make copies of this proposal paqe as needed to include all the manufacturers you will re resent U [ Page 8of9 � Rev.8181201e Packet Pg. 677 SOLICITATION TITLE; FURNITURE OFFICE AND NON-OFFICE SOLICITATION NO.RTQ-OM U SECTION 4-BID SUBMITTAL FOR FURNITURE CONTRACT OFFICE AND NON-OFFICE FIRM NAME: R. GEORGE &ASSOCIATES, INC. Manufacturer Cost of Installation based on Percentage of Project Value a) OPTIONAL: Installation Cost 0 Manufacturer! WhisperROOITI Inc. Estimated Quantity Installation Cost $10,000.00 30 % t Manufacturer: F Estimated QuantityInstallation Cost U i ifli, I I T4 �'. e r i Manufacturer: Estimate uan#�f Installation Cascri U Manufacturer: U Estimated quantity Installation Cast $10,000.00 % 06 a) 0 a) Make copies of this proposal page as needed to include all the manufacturers you will represent r U CU Page 9 of 9 Rev.WPM Packet Pg. 678 Page 1 of 2 Nuami-Dade County _ Prvp*4d$u r llI III NW 1-Streak:,Suite 13Wr Mllrr4, lL U128 Solicitation No.RTQ-00439 Solicitation Title:FURNITURE OFFICE AND NON-OFFICE Legal Company Name(include d/b/a if applicable): Federal Tax Identification Number: R.George&Assoc.,Inc. 59-2954122 If Corporation-Date Incorporated/Organized: State Incurporated/Organized: June 1989 Florida Company Operating Address: City State Zip Code 945 Island Grove Drive DeLand FL 32724 +s Company Contact Person: Email Address: Aaron I{emble into@rgeorge.com 0 Phone Number .Fax Number Company's Internet Web Address: (include area code) (include area code) www.rgeorge.com _ 3867362326 3867363706 Pursuant to Hami-Dade County Ordinance 94-34,any individual,corporation,partnership,joint venture or other legal entity having an officer,director,or executive who has been convicted of a felony during the past ten"(10)years shall disclose this information prior to entering into a contract with or receiving funding from the County. "- 0 ❑Place a check mark here only if Proposer has such conviction to disclose to comply with this requkezuent. LOCAL PREFERENCE CERTIFICATION: For the purpose of this certification,a"local business"is a business located within the limits of Miami-Bade County(or Broward County in accordance with the Interlocal Agreement between the two counties)that has a valid +s Local Business Tax Receipt,issued by Miami-Dade County;has a physical business address located within the limits of Miami-Bade CrJ County from which business is performed;and contributes to the economic development of the community in a verifiable and measurable 0 way. This may include,but not be limited to,the retention and expansion of employment opportunities and the support and increase to the County's tax base. 06 C�Place a check mark here only if affirming Proposer meets requirements for Local Preference. Failure to complete this certification at this time(by checking the box above may render the vendor ineligible for Local Preference. 0 LOCAL CKRTHUM VETT RAN BUSINESS ENTERPRISE CERTIFICATION: A Local Certified Veteran Business Enterprise is a firm that is(a)a local business pursuant to Section 2-8.5 of the Code of Miami Bade County and(b)prior to proposal submission is certified by the State of Florida Department of Management Services as a veteran business enterprise pursuant to Section 295,187 of the Florida Statutes. ❑Place a check mark here only if affirming Proposer is a Local Certified Veteran Business Enterprise. A copy of the certification must be submitted with this proposal. SMALL BUSINESS ENTERPRISE CONTRACT MEASURES ilfA licable 0 An SBE/Micro Business Enterprise must be certified by Small Business Development for the type of goods andlor services the Proposer provides in accordance with the applicable Commodity Code(s)for this Solicitation.For certification information contact Small Business Development at(305)375-2378 or access h"://www.miamidade.govlbusiness/business-certification-nroaramas-ast).The SBPJM ero W Business Enterprise must be certified by proposal submission deadline,at contract award,and for the duration of the contract to remain J eligible for the preference. Firms that graduate from the SBH program during the contract may remain on the contract 0 Is your firm a Miami-Dade County Certified Small Business Enterprise? Yes ❑ No If yes,please proyde your Certification Number: SCRUTINIZED COkItAhlo WLU ACTIVITIES IN SUDANLIST OR THE R NIZED CONIPANNS WI ACTIVITIES IN JIM rRAN PETROLEUM ENERGY SECTOR LIST; By executing this proposal through a duly authorized representative,the Proposer certifies that the Proposer is not on the Scrutinized ' Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the.Iran Petroleum Energy Sector List,as those terms are used and defined in sections 287.135 and 215,473 of the Florida Statutes.In the event that the Proposer is unable to provide such certification but still seeks to be considered for award of this solicitation,the Proposer shall execute the proposal through a duly authorized representative and shall also Initial,this space:.In such event,the Proposer shall furnish together with its proposal response a duly executed written explanation of the facts supporting any exception to the requirement for certification that it claims under Section 287.135 of the Florida Statutes,The Proposer agrees to cooperate fully with the County in any investigation undertaken by the County to U CrJ determine whether the claimed exception would be applicable. The County shall have the right to terminate any contract resulting from file:///C:iUsers/rcamp/AppData/Local/Temp/Temp] R.%200eorge%20%2OAssoc.%201... 10/3 Packet Pg. 679 Page 2 of 2 this solicitation for default if the Proposer is found to have submitted a false certification.or to have been placed on the Scrutinized Companies for Activities in Sudan List or the Scrutinized Corn anies with..Activities in the Iran Petroleum Energy Sector List. The submittal of a proposal by a Proposer will be considered a good faith commitment by the Proposer to negotiate a contract with the County in substantially similar terms to the proposal offered and,if successful in the process set forth In this Solicitation and subject to its conditions,to enter into a contract substantiaflx in the terms herein. Proposer's Authorized Representative's Signature: pate: Richard C.George lU 2X-16 0 Type or Print Name Richard C.George Cri 0 vi Cri U 0 06 Cri 0 06 r file:///C:/Users/rcamp/AppData/Local/Teznp/Templ_R.%20George%20%2OAssoc.%20I... 10/3 PacketPg Page I of 1 FAIR SUBCONTRACTING PRACTICES 0 In compliance with Miami-Dade County Code Section 2.8.8,the Bidder/Proposer shall submit with the proposal a CU detailed statement of its policies and procedures(use separate sheet if necessary)for awarding subcontractors. ©NO SUBCONTRACTORS WILL BE UTILIZED FOR THIS CONTRACT Richard C.George 1Q-21-16 Signature Date 0 vi U 0 06 U 0 U 0 06 r U i file;///C:/Users/rcamp/AppDatAocal/Temp/Temp1 R.%Q20George°/a20°/`20Assoc,%201--, 10/3 PacketPg. 6$1 ..... . ...... Page 1 of I SUBCONTRACTOWSUPPLIER LISTING rA� (Mlam-Dade County Code Sections 2.8.1,2.8.8 and 10.34) .'� ca Name of Bidder/Proposer: R.George&Assoc.Inc.FEIN No.59.2954122 a accordance with Sections 2-6.1,2-8.8 and 10.34 of the Kaml-Dada County Code,this form must be submitted as a c0ndilfon of award by all BldderslProposa€s on County contracts for umhase of suppt€es, materials or sarvtces,Including professional services which involve expenditures of.$100,000 or more,and all Proposers on County or Public Health True anatrucifon contracts which Involve expenditures of$100,000 or more. The BldderiProposer who Is awarded this contract shall not change or substitute first tier subcontractors or dire uppllers or the porfiens of the contract work to be performed or materials to be supplied from those idealiried,except upon written approval of the County. The BiddertProposer should Cal teT the word'HONE'under the appropriate headfng of this form if no subcontractors or suppliers will be used on the contract and sign the form below. In accordance with Oidfrtanco No. 11-80, an onilly oontracting Mi the County shall report the race, gender and ethnic origin of the owners and employees of all first tie ubcontraotarslsuppllers. In the event that the recommended BlddeflPfo aser demonstrates to the Countydo d that theInformation available at l at ftilo.the WdderNmoosar shaft ba obligated to exe ciao diligent efforts to obtainthat Informollort and provide the same to the County not later than ten 10 days after I becomes available and In any ave tto final payment Please duplicate He farm)f additional space Is needad. +s Business Supplies! Pdnclpaltivmer Employee(a) Name and Matedalst (Entertha number of male andfema€eovmersbyracdelhnlelty) (Enterthenumberctmaleandfama€eemployeeaandthanumborof 0 Address of PrihoEpe€ Services 10 be amployeesb racefethnicity) Naive Native First Tier Owner Provided by stanlPaafg Amedcanl sfan€Paelli Amedcanl _ Direct Supplier Id F white Black Hiapanfe Islander Nadva other M F White Black Hispanlo Islander Henve Other Su fier Alaskan Alaskan R.George& Richard Assoc.PO Box C. Furnitaro& i- 2854 DeLand, George, shelving 1 W FL 32 711-2 8 5 4i R.George& 0 Assoc„tnc. 1087SW 2701 Aaron Furniture& W 1 1 U PlaceBoyntnn Kembfe Shelving Beach,FL W 33426 Business Scope of Work Pdnc al owner Employees] Namo and to be (EAar tho numherof malo and fernaio employees ad the cumbar of (Ertarlhanum6erofnaalaandremaleowneq 6yraosJalhniony) em oynesbyracelesmidly) U Address of Principal Performed by Nadve Native 0 First Tier Owner Subcontrmctort taniPacm Amedoanl stadpacsl Arredcanl Subcontractor/ Suboonsultant Ill White Black Hloganic Istandar Native 01har M F White Black Hispanic Islander Native other Subconsultant Alaskan Alaskan R.george& 06 Assoc,,toe.PO Lilts Furniture& Box De]nd,SFL George Shelving1 32721-2854 Mark here if race,gender and ethnicity Information Is not available and will be provided at a later date. Thls data may be submitted to contraoling department or on-Ana to the small Bu- Development of the Internal Services Department at 1 w le Id de ! si s' s. a a o e uca cts.as .As a condition of final payment, B€dderiPropoaer shall p subcontractor Information on the:Subcontractor Payment Report Sub 200 farm which can be found at htipILWww.mlamldale.govArustnessRMrarWforme(subcontractors-oaymeni.ndf. +s U Cal I csrtlfy that the rep(esenfallons confained in this Subccn(racloZtrppker listing are to the best of my knowledge hue and accorals. 0 Richard C George Rlebard C.George President 10-21- 0 Signature of Bidderff'ropoaer Print Name Print Title Date U ws,msK+n '_ 0 06 Q) i 0 Q) e U +s fite:l//C:/Users/rcamp/AppData/Local/Temp/ 'amp J�R.°/a2QGeorge%20%2QAssoc,%2QI... 1013 packet Pg. 682 .. Crj Mlamr Dade County GSatfbn IRTQ-oG439. Sot] Miami-Dade County. _. .. . 0 Contractor.Due Dii(gence Aftitlavit CU PerWami-Dade-County Board of County Commissioners(Board)Rssolulion No.ft43-14,Couniy'Vendors and.Contractors shall disclose the following as a condlilon of award for any contract that exceeds one millfon doilams(31,000,05D)'or that otherwise must bapresemed la the Board for approvai: (1) Provide a list of all lawsuits in the five(5)years prior to bid.or proposal submittal that have been.liled against the firm;Rs directors,partners,principals andfor board members based on a breach of contract by lhe:ffrm;include the case name,number and disposillon; (2) Provide a list of any instances in the five-,(5)years prior to bid or proposal subm&f where the fires has defaulted;include a brief description of the circumstances; - U} (3) Provide a list of any instances in the live(5)years prior to bid or.proposal submittal wttefe.lhe firm has been debarrod:ot received a bumf notice o1 non-comprance ornon-performance;such as a notice to cure or a suspension from parficipaling or bidding for.nontracts;whether related io Miami- Dade County or not. All of the above information shall be attached'to the executed affidavit and submitted to the Procurement Contracting Officer(PCo)1 AE 5eleclion Coordinator overseeing This solicitallon. The VendorlContractor allesls 1o•providbtg all of the above informa€tan;if appllcabte.'1n the PCO, a— U R1 Q 4Q4 Federal Employer 2�� Contract Title: Contract No.; Identifioatlon.Number(FEIN): r5miture Offioe and Non-office U 0 --- — -- _ _ ....... Richard C`George Presxfeni06 Printed Name of Afflant Prlyded-RIle of Aff srl I fgnalure of Arfant. JV r George tf Ange-11 Inc" 1f1'28116 - Name of Flrm Date PO Box 2854 FI_ 32721-2854 Address of Firm Slalo 71p Coda U i +s NoleryPuh(c-Slala.of fEgrttla Comtyof Volusia Subsorlb if sworn to(or a med)beforame ig 21sf day of; October 20 16 by X740 e ly°'ersone knotrn lu me f or MS.Produced identiffralion 0 Type of fdenttifical on produced r} 06 FF038885 Signatur t Notary Public• Serlaf Number 0 Nary C Bickel 8 17,f7 Primer Slamp of Notary Public #*rat oa Gate d'i; Diary PJNARi�1 r�BIEttfE( *My C>}f fMfSSION l FF 4Ctrige5 ERPf€K August 17,2017 — ��'wrie"�" 8mdcd'tAnr.BufgltNo6syberrkei .. +s U Crj 10/1412016 11:31 AM 21 f Packet Pg. 683 t s� U Creative Arts OR I.:hl'I r'f[t ?11.E Miami bade County October 77,201.6 0 Fumiture Office:and NanLLOffice RTQ-00439 Crj a) To Whom it May Concern:. 0 Please accept this letter as confirmation that R. George & Assoc. Inc. is an authorized dealer for Creative Arts unlimited,fn.c. Yours truly, 0 U T.C,Stanmore ggj CEO Office: (727)54-2066 ext, 106 Fax: (727):525-8684 0 - ur E-mail: chuc cr a 'v c 06 U Crj s; 0 U U 0 06 f I Tampa Bay CiEapter A.l_A•A ied P+l-mber tCA �sscYsiat on of W itsl?u{1iY 373p 7r�t#rAVeIaye Nf3rth TEL , ;?S.�flGa teww.res=.ft€vsarirts,nr._cum ,kn erica L€he r+�Aisc::.i tSgn UI f�Snctla5 Arlt, ;.33781 �.� 3:�5.8fi89 Assrsciaticsn'�nr U4rary Services f or e=3 #cisz>n CU Packet Pg. 684 l ; . _ U freshcoast RE: Miami-Dade County 1072 To Whom It May Concern: This letter is to confirm that R George and Associates is in good standing with and an authorized dealer for Leland International . 0 We will support R George and Associates with adequate product and service levels to satisfy the ur products outlined in the Bid for Miami- Dade Country 1072. R George and Associates is authorized to sell and service all Leland International and freshcoast products. u, ° Please do not hesitate to contact me at 734-276-6839 should you have any questions or require additional information. 0 Sincerely, Hilary Crowder 0 Viceesident of Sales 734-276-6835 06 hilary@lelandinternational.com 0 U 0 U U 0 06 Q) P 0 Q) r U Packet Pg. 685 U 0 JOYCARPETS & Cri COO���x�szs•z�€n�r,y�a�€��,•ti�i_n�igi€� � a��o?dz�o�79 clan (706)966.3335.000'64€-2787+Vux�7p6)8fifO92N' [YWSV�gyS:,lk'�ICt$,C�lil - f�n�nl€:,[uyselefi�JnynEsr€iara.unnr �, 0 m- Oc'tober 21,2016 ON, Old 411T Q'009 i m- 0 m- To Whom It May Concern: Cri +s Please be advised that R.G,eorge acid Associates,Ihc.,945 island Orove,Deland, U FL 32724,is-an authoriz�d deafe'r Mr Joy Carpets&Co,Inc. They are.authorized � to bid our products for the Mlgml-Dade Pre:Quallficatlan Bid PtVO04-39, 06 If I van be of further assistance,or if you liuve any que#lgns,please do not hesitate to contact me.directly. yours"teu.1y, Iny J:. ash U thief ixeci�tiv�'OfJ'i�er � 0 Joy Carppt. &Co„Inc 06 a) 0 a) "A'I`hIng of Iftuft;fy kr a , U i I Packet Pg. 686 E f k r L U L 0 L 2332 Cathy Lane Crj Jasper,Indiana 47545 800.876.2120 812.482.9318 fax +s i www.versteel.com October 2016 Versteel Authorized Dealer Letter 0 To.whom it may concern, This letter shall serve as confirmation that R.George&Assoc.,Inc is an authorized dealer for Versteel U and is in good financial standings. 0 R. George&Assoc.,Inc,as our dealer, is authorized to sell all Versteel product lines as well as, provide 06 installation service,warranty service work and/or maintenance service work. a 0 a) Sincerely, Carrie Decker U Director of Sales Administration Versteel 0 U J 0 06 Q) 0 Q) 72 Q) U Packet Pa. 687 4 AG�T:I F' It R N I T U R E October:1.7,2016. 0 Tc.Whdm It May CQhii ern, v Please.irp-•advised that R.George-&Associates Inc lacateddn Deland Florida;is-a dealer in good standing. with Agatl'Ftlrnitur:e.arid Is authcrized.ta sell and smice our produeifs. Best.Regards, Th.Ir/tacal , VP Salem/Market-Mg � Agate€nc 06 u 0 u 0 06 r AGATt t219 W LAKE st CHICAGO.,I4.60607 R 342 a2.e.8249 vuvftgg4tl.cv0i Cu Packet Pg. 688 October 18,2016 0 Re: Miami Dade Pre-Qualification Bid RTQ-00439 Manufacturer's Authorization To Whom It May Concern: 0 Brodart Contract Furniture hereby authorizes R. George&Associates Inc. as the authorized dealer to sell the Brodart Contract Furniture product line in its entirety within the state of Florida. R George&Associates, Inc. Main Office o 945 Island Grove Drive J PO Box 2854 Deland, Florida 32724 Phone:386-736-2326/866-833-3441 Eu U Fax: 386-736•-3706 0 R George &Associates, Inc. 06 South Office 111.70 Curry Drive o a) Palm Beach Gardens, FL 33418 Phone: 561.441-4922 j 866-833-3441 Fax: 386-736-3706 R.George&Associates Inc. does not have any restrictions on sales;they are able to service all markets within the state of Florida. Sincerely, � r 0 Athena Snook Project Coordinator 06 Brodart Contract Furniture 1.888-521.1884 ext. 8363 0 __�--- Ohib n Cow ty IiAskia€Nrk no ha-th f rmd•t1icEINvar€FIA 17748 WH 5,1.W Fax 57Q76V641 t�'artturr3iisucxasn� i r Packet Pg. 689 Borrouq- hs 00R PO-RAT ION — U 0 October 17, 2016 RE,Miami-Dade County RTQ-00439 To whom it may concern: 0 R. George&Assoc.,Inc.,PO Box 2854,Deland,FL 32721-2854 is the exclusive authorized dealer for Borroughs Wilsonstak for the State of Florida.As such,they are authorized by Borroughs to sell and service Wilsonstak for the State of Florida, Borroughs Corporation, located in Kalamazoo,MI is a manufacturer of Industrial,Automotive, 0 Library, and High-Density Storage Products.We are ISO 9000 and ISO 14001 certified. Please contact me immediately if you have any questions or if I can assist you in any other way. U Sincerely, 06 Mark DeBruyckere Product Manager,Library Northeast Regional Manager Borroughs Corporation (603) 895-3991 mdebruyekere a borrougbs.cotn U Crj U E 0 Cn Cn 06 Borroughs 3002 N.BURDICK ST.+ KALAMAZOO,MI 49004-3463+800-748-0227+269-342-0161 •FAX 2e9-342-4161 www.borrouc]hs.ros Packet Pg. 690 2374 Research Drive Livermore, CA 94550 925-447-1582 U ICIJ www.bigcozybooks.com 0 October 17,2©16 To Whom it May Concern: RE: Miami Dade Pre-Qualification Bid RTQ 00439 0 This letter is to certify that R. George &Associates,Inc.,located at PO Box 2854,Deland,Florida, � 32721-2854,is the"Exclusive"Big Cozy Books dealer in the state of Florida. Should you need fiuther documentation or clarification concerning this matter,please contact me at the 0 above number. Sincerely, Crj 0 Anne Miller 06 Office Manager 0 0 06 72 E Curl up on a good book! Packet Pg. 691 art,opex U 0 October 1P, 2016 0 Miami-Dade County _ Procurement Contracting Officer 111NW V Street 24"Floor Miami,FI L 33128 . vi To whom it may concern, U 0 I am Artopex Inc.`s Contracts Administrator and this letter is to confirm that:R. George&Assoc., Inc.,located in Deland,FL is an authorized Artopex Dealer. 0 a) Feel free to contact me should you have questions. U Thank you, 0 U 0 Daniel Levesque Artopex Sales Coordinator 0 &Contract Administrator U 800 Vadnais Granby(Qc) Canada J2J 1A7 T(450)378-0189 1 800 363-3040 F(450)378-9712CU www.artopex.com i f f Packet Pg. 692 E f U COLLUSION AFFIDAVIT (Code of Miami-Dade County Section 2-0.1.1 and 10-33.1)(Ordinance No,08-413) 0 BEFOt,E ME, A NOTARY PUBLIC, personally appeared Richprd C.George who being duly sworn states; (insert narrie of affient) I am over 18 years of age, have peroonal knowledge of the facts stated In this affidavit and I aryl an owner, officer, director, principal shareholder andlor I am otherwise authorized to bind the bidder of this contract. L_ 0 m- 1 state that the bidder of this contract: [3� Is not related to arty of the other parties bidding in the competitive solicitation, and that the contractor's proposal is genuine and not sham or collusive or made in the interest or on behalf of any T person not therein named, and that the contractor has not, directly or indirectly, induced or soliolted any other proposer to put Ina sham proposal, or any other person,firm,or corporation to refrain from proposing, and that the proposer has not In any manner sought by collusion to secure to the L_ proposer an advantage over any other proposer. "` OR is related to the following parties who bid In the solicitation which are idenlifiad and listed below; vi Allsteel, Inc. Apricot Office interiors U Hancock&Moore, LLC dba Cabot Wren Carrillo Office Furniture, Inc. � Classroom Outfitters, LLC Compass office 6olutions 06 Corporate Design Choice,Inc. ES[ Ergonomic Solutions Global Commercial Furnishings, Inc. Global Industries, Inc. Hugh Robinson;inc. Jasper$eating Company,Inc.,dba Jasper Group Kimball Office, Inc. Knoll, Inc. U Krueger International,Inc_ Lakeshore Equipment Company dba Lakeshore learning Materials la$i Industries, Inc. 0 Humanscale Corporation 0 Berwin, Inc.,dba.JC White Architectural ulterior Products U M. Hanson &Company, Inc. Mity Lite, Inc. Nancy Reynolds Associates, Inc. 0 Newton Seating Company, Inc, Office Dimensions, Inc. OfflStation, Inc. 06 OFS Brands, Inc. Paoli;Inc. 0 Patterson Pope, Inc. Prison Rehabilitative Industries and Diversl0ed l;nterprlses, Inc. R,George&Associates, Inc. , Spectrim Building Products, LLC — Staples Contract&.Commercial, Inc, Bay View Industries Inc.,dba'$urfaceWorks Q) U C0110inh aftidavil Novcmber 15,2016 +s Packet Pg. 693 U Teknion I_IwC Han Company, llC Workscapes, Inc. 0 Your Office, Inc. Affordable Interior Systems, Inc, Darran Furniture Industries, Inc. The Designtex Croup, Inc. Mote: Any person or entity that fails to submit this executed affidavit shall be ineligible for contract award. In the event a recommended contractor identifies related parties in the competitive solicitation Its bid shall be presumed to be collusive and the recommended contractor shall be ineligible for award unless that presumption is rebutted by presentation of evidence as to the extent of ownership, control and 0 management of such related parties in the preparation and submittal of such bids or proposals, Related ur parties shall mean bidders or proposers or the principals, earporate officers, and managers thereof which have a direct or indirect ownership Interest in another bidder or proposer for#ha same agreement-or In which a parent company or the principals'thereof of one (1) bidder or proposer have a direct or indirect ownership Interest in another bidder or proposer for the same agreement. Bids or proposals found to be collusive s It be rejected. lay_ 11-15 20 16 Signature of Afflant Date Richard G,George,President 51 8 2 1 g 1 5 1 4 1 112 1 21 Printed Name of Affiant and Title Federaf Employer Identiflcation Number Crj U Richard Q. George _ Printed Rainer of Firm PO Box 2864, Deland,FL 32721-2854 06 Address of Firm 0 U 0 U 0 06 r U CollaslnnufridaviYNovember IS,2016 Crj i E t Packet Pg. 694 U SUBSCRIBED AND SWORN TO for affirmed) before me this 15th day of November2p?6 He/she is personally known to me or has presented as 0 ldentlfi ati n. Type of identification 1=Fnusa6ee Signs re of Notary Serial Number Mary L Mckel a_-17-17 Print or Sta p Name of Notary Expiration©ate yar op ��....''stt my MCOWS Ff IXi68 Notary Public—State of F14)dde * * UP19M.Ailt17,�017 Notary Soal N�rlSHpSR.a` 800Wlluueu tlrtoaU16WW � 0 vi U 0 06 U 0 U 0 06 Q) a 0 Q) 72 Callusion'affidavit Nnvamber 15,2016 i Packet Pg. 695 S w 1115R ✓ I ® w . w Aomwm v ! ! + • • f • • I Got ILI ti i � .. 3� ti1 .,YYYr)-r r �YTrY v. ! 1 v 17 S L f f 7 + J � � S + f f 's 11 i .y t :. DOM SOUND:I50lL►XON ENC�.t SQRES Reducing Sound to a Whisper Since 19901 WARRANTY AND 0 IMPORTANT INFORMATION LIMITED FIVE-YEARWARRANTY; 0 WhisperRoom,Inc.will repair or replace,at its factory,any part that may prove to be defective in materials or workmanship, for five years from date of purchase. ALL SHIPPING COSTS ARE THE RESPONSIBILITY OF THE — vi PURCHASER.This warranty does not cover damage resulting from an accident, mishandling,vandalism, misuse,abuse, alteration or lack of reasonable care. Any alterations to the WhisperRoom will void this warranty. This warranty also does not cover damage resulting from outdoor use. WhisperRoom products are < designed for indoor use only. This warranty is extended to the original owner only and is not transferable. 06 0 NOTE: Manufacturer reserves the right to make design modifications. For Seryice- U Contact a Product Representative at WhisperRoom, Inc. at 865-558-5364 or 1-800-200-8168. Factory is located at 116 South Sugar Hollow Road, Morristown,TN 37813. o U IMPORTANT INFORMATION: • WhisperRooms are portable/modularsound isolation enclosures designedto significantly reduce the level of sound. WhisperRooms are not soundproof, 06 • It is the responsibility of the purchaser to ensure the WhisperRoom complies with their specific building 0 codes. • We at WhisperRoom,Inc, make every attempt to ensure that our customers are 100%confident in their purchase before their order is finalized. However,should an unforeseen situation occur,a return would be considered at the sole discretion of WhisperRoom,Inc, U -3 Packet Pg. 697 718.e *Some models may be temporarily unavailable. Please contact a product representative for more information, NOTE: Model Diagrams are of Enhanced,(Double-Wall)units with optional Caster Plates and Windows. U Approximate .p . r Model Exterior Size Interior (lb Price +s i S 5' 3"x 4' 4"x 6' 11" 12.7 sq. ft. 709 $5,205 SNV 5' 3"x 4'4"x 6' 11" 12.7 sq. ft. 654 $4,600 E 5' 3"x 4' 4"x 7' 1" 10.3 sq. ft. 1228 $9,410 ENV 5' 3" x 4' 4"x 7' 1" 10.3 sq. ft. 1173 $8,805 Basic Features Included in Price: _ Door Window—12"x 30" • 1 LED Light- 18" • 1 Ventilation System(s/Emodeis) • 4 Cable Passages i m 5 Acoustical Foam Sheets—2'x 4'x 2" • Wireless Switch(s/tmodeis) 0 � . . . Approximate • MDL t : ModelExterior Size Interior Size (lbs) Price vi S 3' 6"x2' 6"x6' 11" 3' 4" x2' 4"x 6' 8" 485 $3,905 =:1. 0 SNV 3' 6"x 2' 6"x 6' 11" 3'4" x 2'4" x 6' 8" 435 $3,300 06 .i:. E 3' 6"x 2' 6"x 7' 1" 2' 11"x V 11" x 6' 8" 805 $7,140 ENV 3' 6"x 2' 6"x 7' 1"' 1 2' 11"x V 11" x 6' 8" 1 755 1 $6,535 .. Basic Features Included in Price: MIF Door Window—12"x 30" • 1 LED Light- 18" I Ventilation System(s/E models) • 2 Cable Passages 3 Acoustical Foam Sheets 2'x 4'x 2" Wireless Switch(5/E models) U 0 Exterior Size Interior Size (lbs) Price U S 3' 6"x3' 6" x6' 1111 3`4' x3'4"x6' 8" 555 $3,955 l FSNV 3' 6"x 3' 6"x 6' 11" 3'411 x 3'4"x 6' 8" 505 $3,350 tom't, 1 11 1 11 1 f 11 E 1! 1 0 E 3 6 x 3 6 x 7 1Il 2 11 x 2 11 x 6 8 935 $7, 06 395 ENV 3'6" x3' 6"x7' 1"=2. x2' 11" x6' 8" 885 $6,790 Basic Features Included in Price: t) Door Window— 12"x 30" • 1 LED Light- 18" ' • 1 Ventilation System(SIEmodels) • 2 Cable Passages — �` " 3 Acoustical Foam Sheets-•2'x 4'x 2" Wireless Switch WE models) U Packet Pg. 698 u c c Approximate Approximate , 0 ModelExterior Size Interior Size (lbs) ce 1^ Cu S 4' x 6' x 6' 11" 3' 10"x 5' 10" x 6' 8" 880 $5,330 V s 4 x 6 x 6 11 3 10 x 5 10 x 6 8 830 $4 725 Na E 4'x 6'x 7' 1" 3' S"x 5' S"x 6' 8" 1540 $9,975 a0n I 1 1 i! 1 11 F FF 1 11 V ENV 4 x 6 x 7 1 3 5 x 5 5 x 6 8 1490 $9,370 �- F __ Basic Features Included in Price; Door Window—16"x 30" ob 1 LED Light- 18" 1 Ventilation System(S/E models) • 2 cable Passages E • 6 Acoustical Foam Sheets--2'x 4'x 2" • Wireless Switch(s/E models) 0 Approximate . , , c a • Model Exterior - Interior ` U} S 4'x8'x6' 11" 31101,x7' 10"x68" 1021 $7,145 u 0 SNV 4'x 8'x 6' 11" 3' 10"x 7' 10"x 6 8" 922 $5,935 5... E . 4'x8' x7' 1" . 3' 5" x75"x6' 8" 1750 $12,945 06 ENV 4'x 8` x 7' 1" 3' 5"x 7' 5"x 6' 8" 1653 $11,735 P 0 Basic Features Included in Price; . Door Window—16"x 30" • 1 LED Light- 18" • 2 Ventilation System (s/E models) • 4 Cable Passages 7 Acoustical Foam Sheets—2'x 4'x 2" + Wireless Switch (s/E models) u Approximate„ Approximate„ s 0 u 5 Tx 5'x 6' 11" 4' 10" x 4' 10"x 6' 8" 890 $7,490 Tx 5' x 6' 11" 4' 10"x 4' 10" x 6' 8" 790 $6,280 }". E 5' x5' x7` 1" 4' 5"x 4' 5" x 6' 8" 1555 $13,455 06 ENV 5' x 5' x 7' 1" 4' 5"x 4' 5"x 6' 8" 1455 $12,245 s Basic Features Included in Price: Door Window--12"x 30" • 1 LE© Light- 18" . 2 Ventilation Systems(S/E models) • 4 Cable Passages I • 6 Acoustical Foam Sheets—2'x 4'x 2" • Wireless Switch(s/E models) — c - 7 - u Packet Pg. 699 U Approximate Approximate Weight Model _ 0 Exterior Size interior Size (lbs)S Tx Tx 6' 11" 6 10"x 6' 10" x 6' 8" 1 1300 $9,435 v SNV 7' x Tx 6' 11" 6' 10"x 6 10" x 6'8" 1150 $7,620 E 7' x 7' x T 1" 6' 5"x 6' 5"x 6811 2240 $16,560 i� ENV 7' x 7' x 7 1" 6' S"x 6' 5"x 6' 8" 2090 $14,745 Basic Features Included in Price: Door Window—12"x 30" + 2 LED Lights- 18" • 3 Ventilation Systems(S/E models) + 6 Cable Passages • 7 Acoustical Foam Sheets—2'x 4'x 2" f Wireless Switch(s/E models) 0 Approximate Approximate Weight MDL 84102' Model -. Exterior . Obs) Price S Tx8' 6"x 6' 1.1" 6' 10" x8' 4'x6' 8" 1490 $11,150 U 0 SNV Tx 8' 6"x 6' 11" 6' 10"x 8' 4"x 6' 8" 1340 $9,335 Cn E 7'x 8' 6"x 7'1" 6' S"x T I V x 6' 8" 2585 $19,60006 ENV Tx 8' 6"x 7' I" 6' 5"x 7' 11"x 6' 8" 2435 $17,785 L Basic Features Included in Price: " r" • " • 2 LED Lights-18 l)nar Window--12 x 30 g • 3 Ventilation Systems(5/E models) • 6 Cable Passages, • 9 Acoustical Foam Sheets Z x 4'x 2" + Wireless Switch s E models U ExteriorApproximate. Approximate Weight USD MDL84126 Model U S Tx 10' 6"x 6'11" 6' 10"x10' 4"x6' 811 1725 $12,440 SNV 7'x 10' 6"x 6'11" 6' 10"x 10' 4"x 6' 8" 1525 $10,020 Cn — i E 7' x 10' 6"x T 1" 6' 5"x 9' 11"x 6' 8" 2965 $21,630 06 NN; , " „ " " , u , " e „ ILENV 7 x 10 6 x 7 6 5 x 9 11 x 6 8 2765 $19,210 .. Basic Features Included in Price: + Door Window-•12"x 30" 2 LED Lights- 18" • 4 Ventilation Systems(S/E models) 8 Cable Passages r • 9 Acoustical Foam Sheets—2'x 4'x 2" Wireless Switch(S/E models) — -9 - E i f Packet Pg. 700 c Approximate . Approximate E ht USD ' { .8 Mode 0 Exterior { E S 8'x 14'x 6 11" 7' 10" x 13' 10" x 6' 8" 2309 $16,425 SNV 8' x 14'x 6' 11" 7' 10"x 13' 10"x 6' 8" 2111 $14,005 It E 8'x14' x7' 1" .7' 511 x 13' 5" x 6' 8" 3969 $28,510 ENV 8' x 14'x 7' 1" 7' S"x 13' 5"x 6' S" 3775 $26,090 I L Basic Features Included in Price: • Door Window— 16"x 30" • 2 LED Lights- 18" c • 4 Ventilation Systems(s/E models) • 8 Cable Passages • 13 Acoustical Foam Sheets—2'x 4`x 2" • Wireless Switch(s/E models) 0 ' N N { ' I E 1Weight E 1 { Model �.. S 8' x16'x6' 11" 71101, x15' loll x6' 8" 2561 $17,910 U SNV 8' x 16'x 6' 11" 7' 10"x 15' 10"x 6 8" 2314 $14,885 E 8'x 16'x 7' 1" 7 5"x 15' 5"x 6' 8" 11 4386 $30,840 06 ii ENV 8'x16' X7' 1" 7' 5" x151S"x6' 8" 4144 $27,815 I Basic Features Included in Price: • Door Window—16"x 30" • 2 LED Lights- 18" • 5 Ventilation Systems(s/E models) • 10 Cable Passages • 15 Acoustical Foam Sheets—2'x 4'x 2" . Wireless Switch (S/E models) U Approximate . Approximate 1 MDL 10284Model . { ar U S 8' 6" x7' x6' 11" 8' 4"x6' 10" x6' 8" 1475 $10,545 J SNV 8' 6" x 7'x 6' 11" .8' 4"x 6' 10"x 6' 8" 1325 $8,730 E 8' 6"x Tx 7' 1" .7' 11"x 6' 5"x 6' 8" 2590 $1.8,975 06 ENV 86" x7' x7' 1" 7' 11"x 6' 5' 440 $17,160 Basic Features Included in Price: Door Window�--12"x 30" • 2 LED Lights- 18„ 3 Ventilation Systems(S/E models) • 6 Cable Passages • 9 Acoustical Foam Sheets—2'x 4'x 2" • Wireless Switch(S/E models) c I i Packet Pg. 701 E U Approximate ■ ■ , i 0 Exterior Size Interior Size ■ Price S .8' 6"x14' x6' 11" 8' 4"x13' 10" x6'8" 2415 $17,035 j17-17 5NV 8' 6" x14' x6' 11" 8' 4" x13' 10"x618" 2165 $14,010 .8' 6" X 14'X 7' 1" 7' 11"X 13' S" X 6' 8" 4210 $30,255 wu .z�' 0 �; ENV 8' 6"x 14' x 7' 1" 7' 1111 x 131 5" x 6' 8" 3960 $27,230 v $` Basic Features Included in Price: • Door Window—12"x 30" • 2 LED tights- 18" • 5 Ventilation Systems(S/E models) • 10 Cable Passages • 13 Acoustical Foam Sheets---2'x 4'x 2" • Wireless Switch(5/E models) 0 M 1 a ■ _ • ' ■ Interior (lbs) Price S 8' 6" x 1S' 6"x 6 11" .814"x 15' 4" x 6' 8" 2625 $18,925 0 SNV 8-' 6" x 15' 6" x 6' 11" .8' 4"x 15' 4"X 61 8" 2375 $15,900 06 i E S 6 x 15' 6" x 7 1 7 11 x 14 11 x 6 8 4605 $33,750 1wl ' ENV 81611 x 15' 6" x 7' 1" 7' 11" x 14' 11"x 6' 8" 4355 $30,725 Basic Features Included in Price: Boor Window—12"x 30" • 2 LED Lights- 18" 5 Ventilation Systems(s/E models) • 10 Cable Passages • 15 Acoustical Foam Sheets—2'x 41 x 2" • Wireless Switch(S/E models) U 0 Models that are 5'x 5' (MDL 6060)and larger are expandable in the second dimension by the addition of a model-specific Expansion Package,contact a Product Representative for more information. -- 0 06 1 - 13 - Packet Pg. 702 OPTIONAL FEATURES 0 127 LP 805 160 585tNA 115 625 1 135 200 4 205 4230 395 95 585115 385 70 200 3 235 4za2 $ 525 $ 120 585 $ 115 41S 760 $ 200 $ 3 440 4260 650 $ 140 585 $ 115 $ 570 $1,050 $ 215 $4,425 4284 $ 735 180 i 170 $ 230 $ 620 $1,145 $ 275 $ 5,045 4848 650 130 585 115 470 845 . 200 $ 3,525 0 4872 $ 740 165 585 $ 560 $ 115 $ 650 $1,170 $ 235 $4,645 4896 $ 845 205 1 170 $ 670 230 $ 715 1 315 $ 335 $ 5,800 6060 $1,010 240 1 170 560 230 730 $1,355 $ 215 $ 5,965 6084 1 225 275 1 170 645 230 785 1445 425 6 395 7272 $1,250 s 285 1 170 670 230 835 $1,505 235 $ 6,505 J 7296 1 445 330 1 17q 740 $ 230 $ 885 $1,600 $ 470 $6,955 8484 $1,465 $ 345 $1,755 $ 770 $ 345 $ 830 $1,545 $ 550 $7,125 84102 $1,985 480 $1,755 $ 870 345 $1,000 $1,855 $ 550 $8,450 0 84126 $2,200 $ 525 $2,340 $ 935 $ 460 $1,045 $1,940 $ 830 $ 9,190 9696 $1,690 $ 400 $1,755 $ 875 $ 345 955 $1,775 $ 665 $8,190 06 a)6120 2 275 $ 555 1755 985 345 $1 145 2 130 66 $ 9,715 96144 2 535 605 $2,340 $1,085 t 460 $1,205 $2,235 1 000 10,565 96168 $3,120 $ 760 $2,340 $1,195 $ 575 $1,390 $2,585 $1,000 $12,085 96192 $3,380 $ 810 $2,925 $1,295 575 $1,450 $2,690 $1,335 12 930 10284 $1,645 s 410 A1,755 870 345 s 995 $1,845 $ 665 $$430 u 102102 $2,235 $ 550 $1,755 965 . 300 1 145 $2,145 $ 665 $10,035 102126 $2,465 615 $2,340 $1,030 $ 445 $1 205 $2,235 $1,000 $10 860 0 102144 3,055 755 $2,340 $1 130 $ 460 $1,375 $2,545 $1,000 $12,465 0 102168 $3,290 820 $2,925 $1,235 575 $1,420 $2,640 133 $13,220 10216 $3,875 $ 960 J. $2,925 $1,335 $ 575 $1,290 $2,945 $1,335 $14,825 06 a) a 0 a) r _ 15 u Packet Pg. 703 U 0 CrJ 0 WITHOUT FOAM WITH FOAM vi CrJ U 0 06 0 4242 445 4260 $ 500 4284 605 4848 460 560 4896 670 6060 560 60 645 7272 670 0 7296 740 8 8 70 84102 870 84126 935 9696 70 96120 985 96144 $1,085 96168 $1,195 96192 $1,295 -- 10284 870 96 102126 $1,030 0 102144 1 130 102168 1 235 1 2186 1 335 06 The new ATP provides a very flexible and cast efective solution to easily create the interior acoustical environment desired by each WhisperRoom user. The primary purpose of the ATP is to alleviate the problem of parallel walls,which creates an acoustical issue commonly known as standing Waves. The ATP consists of a series of angled deflector panels attached to the interior surface of two perpendicular walls within the WhisperRoom. Acoustical foam sheets(V x T)can be attached to several deflector panels to control mld to high frequencies. LENRD(D Sass Traps(3),located in the common corner,control low frequencies. Open voids created behind ' each angled deflector panel,provide for soundwave entrapment. Other acoustical materials,such as cloth wrapped€berglass,can be attached to the surface of deflector panels. Direction and pattern of deflector panels can,easily and quickly,be adjusted to accommodate user needs. - 17- Packet Pg. 704 CP-Caster Plate The Caster Plate Is an additional floor component with wheels to aid in the mobility of a WhisperRoom. The Caster Plate also provides a substantial amount of downward noise i control. It adds additional mass in the downward direction and provides a 4"air buffer below the WhisperRoom. This feature Is highly recommended for applications where low-end, 0 structurally transmitted noise its a problem. Also,see optional Step! Crj NOTE.This option adds five(5)inches to the overall height of a unitand may be purchased at any time. However,for ease of assembly,It is recommended topurchaseduring initial order. An optional exterior step Is now available for situations which require an optional Caster Plate.The Step provides a comfortable transition when stepping up Into and down out of the 0 WhisperRoom. It Is highly recommended that the Step be used In conjunction with the optional CasterPlate. ° NOTE: Sleeps are$85.00 each. IEP Floor ■ iFloor The IEP floor is a 5/16" DURACOUSTICO mat made of recycled rubber that is U included in the Enhanced models or IEP upgrades. It is installed on the floor underneath the WhlsperRoom floor and provides additional Isolation.The IEP floor can be purchased for Standard rooms also and is recommended if there is a possibility of upgrading to an - Enhanced model at any point in time. °U 0 06 a) a 0 a) U 0 0 J 0 (n 06 (D (n 0 (D (D - 19 - Packet Pg. 705 Any WhisperRoom with a 5'wall or larger can be configured with a Wide-Access Door Standard Enhanced upgrade. This upgrade is perfect for L applications which require the passage of $ 515 $ 955 large items into and out of the 0 WhisperRoom. Also,a ramp system is available for wheelchair access. Wide- Access doors include a 16"x 48"window. Wide Access Ramp $405 0 NOTE: Must be specified at initial order. "Cn Purchase additional boxes of foam. Each e. . m.:.::::: sheet is X x 4' and 2" thick and each box FOAM 2 FOAM$ FOAM 4 contains the indicated number of sheets. ..:... ......:. .........:.:..: ... .- :,.,. Gray... $ 85 $ 125 $ 165 0 Foam sheets for the ATP(pg, 17) are pre-cut V x T with Velcro®attached. F. I.r . MAIM MY : For those applications where more acoustical foam is needed. Use as much or as little as you like,wherever you want,to customize the interior to suit your needs. Foam sheets attach to the Interior with Velcro®. U 0 06 NOTE: May he purchased at anytime. i 0 U i 0 U 0 06 Q) i 0 As with all WhisperRoom features,the optionai Studio Light series provides maximum flexibility. Dual light systems,LED puck lights for general lighting and multicolored LED lights for mood/ambiance,are both incorporated Into this unique design. Both create, literally,no noise or heat and can easily be adjusted for desired brightness. In addition,the multicolored lights can be set to a single color or alternating colors,as well as,a variety of other functions using a remote control,which Is included. The Studio Light,in conjunction with the numerous interior acoustical foam colors now available,provide limitless possibilities! The size and quantity of Studio Eights,included in each package,Is determined bythe size of the WhisperRoom. -21 - Packet Pg. 706 U ASSEMBLY EXAMPLE CrJ x 0 s>< _ t � ° S 0 M s . 0 06 L } 0 W v .. CrJ u U 0 06 All walls bolt to overlapping seam seals(at each wall juncture). Ceilings and floors bolt to the walls with hinged brackets. Assembly time varies depending of the size of the unit and the level of isolation. The only tool required is a screwdriver. We recommend at least two people for assembly. - 23 - Packet Pg. 707 - INC. M SOUND ISOLATXON ENCLOSURES 0 Use:this grid to plan for your layout. _ -:..,,....,.,lr_ ...r... -:-.-... J -� `*..,-- ..,-.�..,�t _-,-r- ::4-...•.,..-,-n...y',.,�-�,.� --,-�n.jx.-.-.. .T--;._.................7� U} a € 1 9 r CU p v S rv. ; l '• _..,... � P.,�� � „F,, r,..-���� ----�:,, � % � F b �� ...%I�.rY,.a,..F. 4 06 -..,$.- -.,:._.--�-n''� L � 2 � � �`�„Y �:,,--«����.__ ....�-,�_. •. ,:s-�.,r,m..l.<-_ ..y.:.� �«,+.r� v -v.3»xroKrr�.m,.�.l- .:z.�.- §: € K __,.,... ..,------.2e_-a-1 ....___f m.^-.^tea. _._ _..•.€ .,... 3 (� i gg 4£ 0 f•___.«✓_,.:.�.. _'" .. � � ', 4: ., t.<.,•, ,. n a,.�.,s,,,.�.r.�w, u - -�i,av:,.M1 ��.•.F._�la.�-�.�a.,,�.,....,.M•,ru-,e" 3� 06 0 e PH: (865) 558-5364 • FAX: (865)381-0529 www.whisperroom.com • info@whisperraom.com 322 Nancy Lynn Lane,Ste. 14 • Knoxville,Tennessee 37919 USA U Updated 1/1/2019 Packet Pg. 708 Two Levels of Isolation Standard (Single-Wall) and Endhanced (Double-Wall) Cri Ventilation Ventilation Exhaust Intake Exhaust Intake 0 Standard"S" Enhanced"E" (Single-Wall) (Double-Wall) MDL 48"S MDL 4848 E 0 t vi 0 06 -..., _.. . �..� ...w. �-__...._ _.,_.., 0 a) Some applications or locations may require a much greater level of noise reduction than what is offered by a Standard,(Single-Wall)WhisperRoom.To accommodate this,Standard units have been preconbgured to allow for the installation of a full set of secondary isolation components, creating an Enhanced (Double-Wall)unit.The IEP upgrade is installed on the inside and will decrease the interior space by approximately 4.5"in both dimensionsCri (not including the interior foam). NOTE: May be ordered and installed at anytime. 0 U J 0 06 a) P 0 a) r U 22- Packet Pg. 709 ... . ... . ... ..... .... ,VSS—Ventilation Silencing System U Standard WhisperRoom ventilation systems are quiet. However,the air-Flow noise is still slightly audible inside the WhisperRoom.This noise can be eliminated by the installation of a VSS.The number of VSS units needed depends on the size of the WhisperRoom and the prices listed are for the specific model noted.One VSS is required for each standard ventilation system,Each O VSS consists of two additional baffled exhaust ducts,with hoses and adapters,linked in-line between the standard exhaust duct and the remote fan unit(RFU), a) NOTE:May be ordered and installed at anytime.Roof-mount ventilation systems and VSS systems available for most models. EFS—Exterior Fan Silencer O a— Cri WhisperRoom remote fan units have a 38dB noise rating.This slight noise can be eliminated by positioning each fan into an Exterior Fan Silencer(EFS),The number of EFS units needed depends on the size of the WhisperRoom and the number of ventilation 0 systems required. 06 NOTE. May be ordered and installed at any time. 10"'Height Extension . O WhisperRooms are designed to permit installation in residences and facilities with standard ceiling heights(approximately 81.However,when additional height is required for equipment or appilcation-specific needs,a f 4"height extension upgrade is available. U NOTE. Prior to placing your order you should ensure that the host room ceiling height will permit the installation of the Haight Extension.Must be specified at initial order. O U J O 06 r U - ZO - Packet Pg. 710 U WDO 2ti30 S WOO 2636 S WDO 2642 S WOO 2648 S $420 $460 $525 $ 615 WDO 2830E WD0 263 E TW E $835 oil $925 0 WDO 3230 S* WDO 3236S* 5*$ 515 $ 585 WDO 3230 E* WpO 3236E* WD0 3242E* WDO 3248 E* $ 1,040 $ 1,165 $ 1,340 $ 1,615 0 30"Windows 3636"Windows 42"Windows 48"Windows Provides plenty of visibility for For applications which require If an interior desk or table is to The 48 window provides the Cri applications which require that visibility while the user sits,a be used beneath the window,a 42" most visibility. 0 window will allow the necessary the user stand Insidethe 36' window Is recommended. Cn Cn Whisperltoom. visibility. Other than size,the design is the same as that of a door window. Each glass unit consists of multiple layers of 1/4"laminated safety 06 glass separated by an air buffer(s). Safety glass is used because of it superior noise reduction capabilities,and its safety features;if broken,it will not shatter. A window does not reduce the noise reduction capability of a Whisperltoom,however,it does increase the a amount of interior reflective surface area. An additional cable passage plug is located at the base of each window component. *26-inch wide windows are only available for 42,60,$4,102 Series Models. *32-Inch wide windows are only available for 48,72,and 96 Series Models. +s U DOTE: Must be specified at initial order. Multi Jack panel Additional XLR to 4" Ada ter iO 4p $65q $30 Cn ur 06 The Multi lack Panel is a standalone optional feature that can be installed on your WhlsperRoa€n after it Is assembled.It Is a 0 prewired,lack-panel insert consisting of 2 USB jacks,4 XLR jacks and 6-1/4"stereo phono jacks.simply just thread the cables through a cable passage to reach the Interior box.If your need requires additional 1/4"stereo phono jacks,we can add an XLR to 1/4"stereo phono jack adapter for a small charge.This feature is great for audiometric applications. NOTE: May be ordered and installed at any time. U CU 18 - I € i I Packet Pg. 711 ADA PACKAGE U O O O vi Crj U O W *Shnwn with Optional Features 06 O ADA7272 S $1,700 ADA7272 E $2,170 ADA7296 S $1,895 ADA7296 E $2,345 U ADA9696 S $2,160 ADA9696 E $2,575 ADA96120 S $2,425 ADA92120 E $2,800 O ADA96144 S $2,690 ADA96144 E $3,035 U ADA96168 S $2,960 ADA96168 E $3,265 ADA96192 S $3,220 ADA92192 E 3,500 The ADA Package includes the following components needed to allow easy accessibility for people with disabilities:a 32"wide door 06 opening,a 1:12 ratio ramp,a door handle operable with a closed fist,a raised floor,our new"no threshold"door design,and each of the seven available sizes has at least afive-foot interior space for wheelchair maneuverahlitry.All ADA Package sizes will he available 0 in both our single-wall(Standard)and double-wall(Enhanced)versions,and will provide comparable noise reduction. Note:The 2010 Americans with Disabilities Act standards which apply to slate&local governments,public amaromodations,and commercial facilities state that"the 20ia , Standards apply to fixed or built-in elements of buildings,structures,site improvements,and pedestrian routes or vehicular ways located on site."Because the _ WhisperRoom Is neither built-in or it fixed erement/structure,there is no technical requirement for the WhisperRoom to comply with the 2olo ADA standards. NOTE: Mast be specified at Initial order. O - 16- Packet Pg. 712 SIC FEATURES U A door window is provided with each Effective air circulation Is WhisperRoom. Each glass unit consists of accomplished by acoustically multiple layers of 1/4"laminated safety ` engineered,detachable ventilation 9 P y lass separated b an air pufferls. systems which circulate air at a rate Safety glass is used because of its r of 80 CFM(cubic feet per minute). superior noise reduction capabilities,and The number of systems required its safety features. If broken,it wail not depends on the size of the shatter. The door window does not WhisperRoom unit. Roof-mount reduce the noise reduction capability of a ventilation systems are also available L_ WhisperRoom. It does,however,Increase for most models, the amount of interior reflective surface area. _ ° NOM We also offer SNV and ENV models,configured for but without NOTE: Doors are available without a ventilation. window. Idghts shipped with WhisperRooms Each model comes with enough are intended to provide customers Auralex® acoustical foam to cover with basic startup lighting. It is . '. ! , about iJs of the interior. Each sheet is ;< understood that most customers will 2'x 4'and 2"thick and attaches to the r ultimately purchase and install 06 interior with Velcro®. This allows the 'a i€ghbng fixtures more suitable to V. user to customize the Interior acoustics ;'. . their individual needs and desires. to suit their needs. The foam can .Yz one or two lights are provided O may.. easily be added to,or removed from, depending an the enclosure size. the WhisperRoom for applications where :'_%:=y a more "dead" or"live"environment Is desired. " „ ~ Blue NOTE: Lights are UL approved. U Additional lights may be purchased NOTE: Seepage 21 for pricing, for$20.00 each. whfsperRm au .Inc.reserves the right In substitute for N Burgnh V: comparable product KIM e r Access for communications such as A wireless remote switch is provided with each WhisperRoom O microphones, headphones, speakers, u� etc... and electrical cables is to control the ventilation system(s). � accomplished by wayof slotted rubber a This allows the user to tun, the ? ventilation system on/off from 06 {7 cable passage plugs. Simply remove the ;" 3 Inside the WhisperRoom. The .� plug, insert the cable(s) Into the slots y i wireless switch can be connected to � i 1� r rr _ and re-Insert the plug Into the wall. Two _ the light Instead of the ventilation Fey,z or more cable passage plugs are hem, but it is Intended for the provided with each WhisperRoom and �r .. each will accom ventilation fan(s). adate multiple cables. , The number of cable passages depends _ ' h on the size of the unit. Also, an NOTE. Additional Wireless switches additional cable passage Is located at the may be purchased for$30.00 each. base of each optional window WhisperRoom,Inc.mservas Does not ship with nowt-ventilation component. the right to substitute far models. comparable product U Packet Pg. 713 Approximatepp � 0 MDL 102102Model 8` 12435S 6x86x6 x 6 Q) - SNV 81614x8' 61x6` 11" 8' 4"x814"x6' 8" 1540 $10,620 f{IN, `' E .8' 6"x 8' 6"x 7` Ill .7' 11"x 74 11" x 6' 8" 2985 A--)-) A-M 7 c L ENV 8' 6"x 8' 6"x 7' 1" 7' 11"x 7' 11"X 6' 8" 2835 $20,655 Basic features Included in Price; -�-Y� "' • Door Window-12"x 30" • 2 Fluorescent fights- 18" Mn • 3 Ventilation Systems(s/E models) • 6 Cable Passages • 11 Acoustical Foam Sheets—2`x 4'x 2" • Wireless Switch(SIE models) �- 0 F } Approximate 1 � � - InteriorPrice vi Crj T' 6"x 10' 6"x 6' 11" 8' 4"X 10' 4"x 6' 8" 1945 $13,765 Ex r 6"x10' 6"x6` 11" .8' 4"x10'4"xfi' 8" 1745 $11,34506 ' 6"x 10' 6"x 7' 1" 7' 11"x 9' 11" x 6' 8" 34f)0 $24,625' 6"X 10' S"X 7` 1" 7` 11"x 9' 11 x 6' $" 3200 $22,205 :- Basic Features Included in Price: Door Window-12"x 30" - 2 LED Lights-18" • 4 Ventilation Systems(s!E models) 8 Cable Passages • 11 Acoustical Foam Sheets—2'x 4'x 2" Wireless Switch s E models U Crj Approximate Approximate Weight USD MDL 102144 ModelPrice S 7" x ' 11" .8'4" X11' 10"x6`8" 2155 1565S SNV ' 11" 8' 4" x 11' 10"x 6'8" 1955 $13,235 1 E . 7' 1" 7' 11"x 11' 5"x 6' 8" 3795 $28,120 06 ( i " i r n r " t " 6 r u i ENV 8 6 X 12 x 7 1 7 11 X 1i 5 x 8 3595 $25,700 0 -3r- Basic Features Included in Price: Door Window—12"x 30" • 2 LED Lights- 18" , • 4 Ventilation Systems(sjE models) 8 Cable Passages _ 13 Acoustical Foam Sheets—2'x 4'x X' Wireless Switch(SlEmodels) U Packet Pg. 714 U Approximate:. pp r Model Exterior Size S 8' x 8' x 6' 11" 7' 10"x 7' 10" x 6' 8" 1541 $10,855 SNV 8' x 8' x 6' 11" 7' 10"x 7' 10"x 6' 8" 1392 $9,O40 E: x; E 8' x 8' x 7' 111 7' S" x 7' S"x 6' 8" 2635 $19,045 , ! i 11 1 11 E 11 1 11 ENV 8 x 8 x 7 1 7 5 x 7 5 x 6 8 2489 $17,230 0 Basic Features Included in Price. v — Door Window-- 16"x 30" • 2 LED Lights- 1B" c 3 Ventilation Systems(slE models) • 6 Cable Passages • 9 Acoustical Foam Sheets—2'x 4!x 2" • Wireless Switch(SIE models) 4- L_ 0 Appro Weight USD Approximate ! ' s 1 - • W U} S 8'x10' x6' 11" 7' 10"x9' 10"x6811 1798 $12,900 U SNV 8! x 10'x 6! 11" 71 loll x 9' 10"x 6' 8" 1650 $11,085 Cn E 8'x101x7' 1" 7' 5"x9' 5"x6' 8" 3100 $22,615 06 I� ENV 8' x 10' x 7' 1" 71 5" x 9' S"x 6' 8" 2955 $20,800 L Basic Features Included in Price: Door Window—16"x 30" • 2 LED Lights- 18" • 3 Ventilation Systems(s/E models) • 6 Cable Passages • 11 Acoustical Foam Sheets—2'x 4'x 21' Wireless Switch(SIE models) U c � . , � � 1 0 • Model. U S 8'x 12!x 6' 11" 7' 10"x 11' 10"x 6' 8" 2053 $141380 SNV 8'x 1Z x 6' 11" 7' 10"x 11' 10"x 6' 8" 1855 $11,960 Cn E 8' x12'x7' 1" 7' 5"x11' 5"x6' 8" 3514 $24,945 06 ENV8'x 12'X 7' 1" 7' S"x 111 5"x 6' 8"T 3320 $22,525 0 Basic Features Included in Price: Door Window—16"x 30" • 2 LED Lights- 18" • 4 Ventilation Systems(SIE models) 8 Cable Passages 1 • 13 Acoustical Foam Sheets—2'x 4'x 2" • Wireless Switch(SIE models) — c U - 10 - Packet Pg. 715 U OV CU Tx Tx 6' 11" �' 10"x 6' 10" x 6' 8" 1050 $8,030V 5'x 7'x 6' 11" 4' 10"x 61 10" x 6' 8" 950 $6,820 S'x 7'x 7' 1" 4' 5"x 6' S"x 6' B" 1845 $14,425 5'x Tx 7' 1" 4' S" x 6' 5"x 6' 811 1745 $13,215 Basic Features Included in Price. ' • Door Window—12"x 30" • 1 LEE) Light-18" — ��, • 2 Ventilation Systems(slEmodels) • 4 Cable Passages • 7 Acoustical Foam Sheets—2'x Tx 2" . Wireless Switch(SlEmodels) a— i 0 a— c S 6'x6'x6' 11" 5' 10" x5' IQ" x6' 8" 1175 $8,155 e A, SNV 6'x 6'x 6' 1111 5' 10"x 5' 10`° x 6' 8" 1075 $6,945 06 6'x 6'x7' 1" 51511x5' 5"x6' 811 2015 $14,660 0 P4E 6'x 6'xT 1" 5' 5"x 5' S„ x 6 8�, 1915 $13,450 Basic Features Included in Price: :.1 Door Window—16"x 30" • 1 LED Light- 18" y 2 Ventilation Systems(S/E models) • 4 Cable Passages • 7 Acoustical Foam Sheets--2'x V x 2" • Wireless Switch(s1E models) U b 5 6'x 8'X 6' 11'° 5' 10"x 7' 10"x 6 811 #01" ,730 0 — SNV 6'x 8'x 6' 11" 51 10"x 7' 10" x 6' 8" 7,520 u, .. l E 6'x 8'x T 111 51 5"x 715"x 6' 8" 5,685 06 ': r , ,r 1 rr 1 i, , ,r i ;.�1, L: ENV 6 x 8 x 7' 1 5 5 x 7 5 x 6 8 2230 $14,475 0 '.0 Basic Features Included in Price. Door Window—16"x 30" • 1 LED Light- 18" , • 2 Ventilation Systems(Sle models) • 4 Cable Passages _ • 7 Acoustical Foam Sheets_2'x Tx 2" • Wireless Switch(s/E models) U „ 8 .. Packet Pg. 716 U 0 L S 3" 6" x 5' x 6' '11" 31 4" x 4' 10"x 6' 8" 685 $4,875 r,. SNV 3' 6"x 5' x 6' 11" 31 4"x 4' 10"x 6' 8" 635 $4,270 E 316" x5' x7' 1" 2' 11"x4' 5"x6' 8" 1205 $9,300 ENV 3' 6"X 5' X 7° 1" 2! 11"X 4' 5"x 6' 8" 1155 $8,695 0 Basic Features Included in Price; Door Window—12"x 30" 1 LED Light- 18" • 1 Ventilation'System (S/Emodels) 2 Cable Passages ° 4 Acoustical Foam Sheets-..2'x 4'x 2" Wireless Switch s mradels 0 S 3` 6"x Tx 6 11" 3' 4"x 6 10" x 6' 8" 875 $6,210 U SNV 3' 6"x 7'x 6' 11" 3' 4"X 6' 10" x 6' 8" 775 $5,000 E 3' 6"x 7` x 7' 1" 2' 11"x 6' S"x 6° $" 1510 $11,255 06 ENV 3' 6"X 7' x 7' 1" 2' 11"x 6' 5`°x 6' 8" 1410 $10,045 0 Basic Features Included) in Price: Door Window—12°'x 30" 0 1 LEDLight-18" �-- ■ 2 Ventilation Systems (s/E models) . 4 Cable Passages • 6 Acoustical Foam Streets—2'x 4'x 2" ■ Wireless Switch S E modes U M 0 S 4'x 4' x 6' 11" 3' 10"x 3' 10" x 6 8" 680 $4,320 J 0 i SNV 4'x 4'x 6' 11" 3' 10"x 3' 10"x 6 8" 630 $3,71506 � `. It E 4 x 4 x 7 1 3 5 x 3 5 x 6 8 11,70 $7,845 f}f}1i1i ENV 4'x 4'x 7' 1" 3' 5" x 3' 5"x 6' 8" 1120 $7,240 Basic Features Included in Price: E - • Door Window—16"x 30" 1 LED Light- 18" . 1 Ventilation System(S/Emodels) • 2 Cable Passages — • 4 Acoustical Foam Sheets—2'x 4'x 2" Wireless Switch(S/Emodels) U -6 � Packet Pg. 717 Noise ReductionSpecifications U Tests were performed by an independent acoustical consulting firm. c Formal test documents are available upon request. o CU S �SNV(Single.-Wall)... Noise Reduction. Q) Frequency(Hertz): 125 250 500 1000 2000 4000 Reduction(M): 29 36 43 45 48 52 0 c ENV.(Double-Wall Noise Reduction Frequency(Hertz); 25 250 500 1000 2000 4000 Reduction(M)i 30 44 53 G� fi7 68 0 c Model Types U "S"-Standard (Single-Wall)isolation "SNV"- Standard (Single-Wall)with No Ventilation "E"-Enhanced (Double-Wall)isolation "ENV"- Enhanced(Double-Wall)with No Ventilation 06 Standard (Single-Wall) models can be upgraded to Enhanced (Double-Wall) models at any time with the addition of a model-specific YEP (Isolation Enhancement Package). Contact a Product Representative for more information. SNV and ENV models are configured for, but do not include, the ventilation system(s) and wireless remote switch. Ventilation systems maybe purchased separately at anytime. c 0 • Basic Features--Page 14. 0 U Optional Features—Page 15-17. • Diagrams shown are Enhanced(Double-Wall)models.Some diagrams are shownwith optional^ Wall Windows and Caster Plate. Note: Caster Plate adds 5"to exterior height. 06 + Weights listed are assembled weight.Adding optional featureswill increases weight. Prices do not include shipping cost.Contact a Product Representative fora shippingquote. Expansion Packages are available for models 5'x 5'and larger.Contact a Product Representative for more information. 72 c U E -4- E i i Packet Pg. 718 Abd M ' . • Recording • 26 Sizes • Audiology • Single & Double-Wall • Broadcasting/ Podcasting • Upgradable • Voiceover • Expandable • Practice Portable 0 • Translation / Narration Modular • Instruction / E-Learning Immediate / Worldwide • Noise Containment Shipping • Equipment/ Product Patented Technology 0 Testing 5-Year Warranty • Foley Easy Assembly ...and much more! Lifetime Investment 06 P80i1i1 HE[ABER. 0 International: QfaCHolfe Hearing Society R+ HAMM U ? ,�;MT`r. M Wire transfer required for all overseas orders. 06 ` -A 0 0 {.. i 0U.N s U -2. Packet Pg. 719 FLORIDA DEPA41TMENT OF MANAGEMENT SERWCES state purchasing 06 We serve chow,who sass Flondi i 0 Alternate Contract Source (ACS) No. 56120000-19-ACS For Furniture 0 This Contract is between the State of Florida, Department of Management Services (Department), an agency of the State of Florida and Krueger International, Inc. dba KI 2 (Contractor), collectively referred to herein as the "Parties." r_ The Department is authorized by subsection 287.042(16), Florida Statutes, "to evaluate contracts let by the Federal Government, another state, or a political subdivision for CU the provision of commodities and contract services, and, if it is determined in writing to be 2- cost-effective and in the best interest of the state, to enter into a written agreement authorizing an agency to make purchases under such contract." Cn CU The State of New York, Office of General Services competitively procured Group 20915-Furniture, All Types (except Hospital Room and Patient Handling) and signed contract number 23109 with the Contractor, attached hereto as Exhibit C: Master Agreement. The _ Master Agreement is effective December 2, 2018, and terminates on December 1, 2023 Renewal options are not available. The State of New York, Office of General Services, issued a Contract Award r_ Notification document listing each awarded vendor and their corresponding product CU categories, attached hereto as Exhibit D: Contract Award Notification. Contractor will, pursuant to this Contract, offer State of Florida Customers those product categories which the Contractor was awarded by the State of New York, Office of General Services, as set U' forth in Exhibit D: Contract Award Notification. CU The Department evaluated the Master Agreement, and hereby acknowledges that use of the Master Agreement as an alternate contract source is cost-effective and in the best interest of the State. CU r_ Accordingly, the Parties agree as follows: 0 CU E 1. Term and Effective Date. The term of this Contract will become effective on June 14, 2019, or on the date the document is signed by all Parties, whichever is later, and shall be effective through December 1, 2023, consistent with the Master Agreement, unless terminated earlier in accordance with the Special Contract Conditions. U Page 1 of 4 Packet Pg. 720 Alternate Contract Source (ACS) No. 56120000-19-ACS For Furniture 06 2. Renewal. This contract may not be renewed. 3. Modifications or Additions to Master Agreement. U As used in this document, Contract (whether or not capitalized) shall, unless the context requires otherwise, mean this document and all incorporated Exhibits, which set forth the entire understanding of the Parties and supersedes all prior agreements. U In addition to Section 2.2.1 of the Master Agreement, the Parties agree that Inside Delivery r- to State of Florida Customers under this ACS may be further negotiated prior to purchases off this ACS. Inside Delivery rates can be found under the Terms and Conditions page: htts;ffoniine,ogs,ny, ovfpurchase/spfawards/2091523109Can.htmCU U All modifications to this Contract must be in writing and signed by all Parties. Amendments to the Master Agreement will be automatically incorporated into this Contract. U) CU All Exhibits attached and listed below are incorporated into, and shall form part of this Contract. Exhibit A: Special Contract Conditions is amended below and is incorporated U- by reference, with the following exceptions: 2 i. Subsection 2.2, Renewal, is deleted in its entirety. E Exhibit A: Special Contract Conditions, as amended herein, modifies or supplements the terms and conditions of the Master Agreement. The Parties agree that these CU modifications or additions shall apply to actions between the Contractor and the State of Florida (including participating Florida agencies and eligible users). , U) Where the laws and regulations of a state other than the State of Florida are cited or i referenced in the Master Agreement, such citation or reference shall be replaced by the CU comparable Florida law or regulation. 4. Order of Precedence: In the event of a conflict, the following order of precedence shall apply: CU 0 a) This Contract and amendments, with the latest issued having priority. CU b) Exhibit A: Special Contract Conditions c) Exhibit B: Krueger International, Inc. dba KI Price Sheet d) Exhibit C: Master Agreement e) Exhibit D: Contract Award Notification Q) U Page 2 of 4 Packet Pg. 721 Alternate Contract Source (ACS) No. 56120000-19-ACS For Furniture 06 5. Purchases off this Contract. Upon execution of this Contract, Customers, as defined in Section 1.1 of Exhibit A: Special Contract Conditions, may purchase products and services under this Contract using this State of Florida ACS number 56120000-19-ACS. Customers acknowledge and agree to be bound by the terms and conditions of the Master Agreement except as otherwise specified in this Contract and its Exhibits. Customers may order from Contractor's 0 authorized resellers, as approved by the State of Florida. The Parties agree State of Florida Customers are, pursuant to Solicitation Section 5.21 of Exhibit C. Master r- Agreement, permitted to participate in and purchase commodities from the Master 0 Agreement. Crj 6. Resellers. 2- All Contractor's Florida resellers authorized to provide commodities under this ACS can be found on the Department's contract website. The Resellers are approved to provide sales Cn and service support to State of Florida Customers. Contractor's may request to add/delete Resellers to the ACS on a quarterly basis, by the 15t" of each month listed: January, April, July, October of each year. Contractor's must receive written approval from the Department - prior to adding Resellers to this ACS. The Contractor's resellers participation will be in accordance with the terms and conditions set forth in this ACS and the aforementioned Master Agreement. 0 7. Primary Contacts. CU Department's Contract Manager: , Brenda Wells Cn Division of State Purchasing Florida Department of Management Services CU 4050 Esplanade Way, Suite 360 Tallahassee, Florida 32399-0950 Telephone: (850) 488-6904 W CU Email: renda.wells ,myflorida,com 0 a("�dms Contractor's Contract Manager: Andy Van Straten Krueger International, Inc. dba KI 1330 Bellevue Street Box 8100 Green Bay, WI 54308-8100 Telephone: (800) 454-9796 Extension: 2394 Email: and y.van,stratenC�ki.com Page 3 of 4 Packet Pg. 722 Alternate Contract Source (ACS) No. 56120000-19-ACS For Furniture 06 8. Warranty of Authority. Each person signing this document warrants that he or she is duly authorized to do so and to bind the respective party. U 9. Entire Agreement of the Parties. 0 This document and the attached exhibits constitute the ACS and the entire understanding of the Parties. Any amendments hereto must be in writing and signed by the Parties. 2 IN WITNESS THEREOF, the Parties hereto have caused this agreement, which includes the 0 attached and incorporated Exhibits, to be executed by their undersigned officials as duly authorized. This agreement is not valid and binding until signed and dated by the Parties. CU CONTRACTOR STATE OF FLORIDA, DEPARTMENT OF Cn MANAGEMENT SERVICES 2 Rosalyn Ingram Director of State Purchasing and Chief i Procurement Officer 0 Date: Date: Crj U Uj U) Crj E CU r- 0 E U Page 4 of 4 Packet Pg. 723 Alternate Contract Source ) . -1 -A For Furniture 0 8. Warranty of Authority. Each person signing this document warrants that he or she is duly authorized to do so and to - bind the respective party. 9. Entire Agreement of the Parties. 0 This document and the attached exhibits constitute the ACS and the entire under-standing of the Parties. Any amendments hereto must be in writing and signed y the Parties. 0 WITNESSIN ¢ the artier hereto have caused this agreement, hich includes the attached and incorporated ExhI its, to be executed their undersigned officials as duly authorized. This agreement is net valid and binding until signed n dated y the Parties. U CONTRACTOREL en iffueg r International, Inc. E ART ENT CU w-- M AG EN E VICES �... Ca YPatzke . t Rbo si t� try i ofr ate urcha n and Chief tre t ficer6 l2019 Datam ,Prp� re Crj Uj U) Crj CU r- 0 Crj 2 U Page 4of4 Packet Pg. 724 Furniture 56120000-19-ACS EXHIBIT A 06 SPECIAL CONTRACT CONDITIONS Table of Contents U SECTION 1. DEFINITION. ..............................................................................................2 0 SECTION 2. CONTRACT TERM AND TERMINATION...................................................2 U SECTION 3. PAYMENT AND FEES. ..............................................................................3 SECTION 4. CONTRACT MANAGEMENT. ....................................................................4 SECTION 5. COMPLIANCE WITH LAWS.......................................................................6 SECTION 6. MISCELLANEOUS. ....................................................................................8 CL SECTION 7. WORKERS' COMPENSATION AND GENERAL LIABILITY INSURANCE, 2 Cn AND INDEMNIFICATION................................................................................................9 SECTION 8. PUBLIC RECORDS, TRADE SECRETS, DOCUMENT MANAGEMENT - AND INTELLECTUAL PROPERTY...............................................................................10 SECTION 9. DATA SECURITY AND SERVICES..........................................................12 SECTION 10. GRATUITIES, LOBBYING, AND COMMUNICATIONS...........................14 0 SECTION 11. CONTRACT MONITORING....................................................................14 SECTION 12. CONTRACT AUDITS. 16 Cn SECTION 13. BACKGROUND SCREENING AND SECURITY.....................................16 i SECTION 14. INFORMATION TECHNOLOGY.............................................................18 In accordance with Rule 60A-1.002(5), F.A.C., Form PUR 1000 is included herein by reference, but is superseded in its entirety by these Special Contract Conditions. U 1 Packet Pg. 725 Furniture 56120000-19-ACS SECTION 1. DEFINITION. 06 0 The following definition applies in addition to the definitions in Chapter 287, Florida Statutes, (F.S.) and rule Chapter 60A-1, Florida Administrative Code (F.A.C.): 1.1 Customer. The agency or eligible user that purchases commodities or contractual services pursuant to the Contract. 0 SECTION 2. CONTRACT TERM AND TERMINATION. U 2.1 Initial Term. E The initial term will begin on the date set forth in the Contract documents or on the date 0 the Contract is signed by all Parties, whichever is later. 2.2 Renewal. Upon written agreement, the Department and the Contractor may renew the Contract in 2- whole or in part only as set forth in the Contract documents, and in accordance with section 287.057(13), F.S. U) 2.3 Suspension of Work and Termination. 2.3.1 Suspension of Work. - The Department may, at its sole discretion, suspend any or all activities under the Contract, at any time, when it is in the best interest of the State of Florida to do so. The Customer may suspend a resulting contract or purchase order, at any time, when in the best interest of the Customer to do so. The Department or Customer will provide the Contractor written notice outlining the particulars of suspension. Examples of a reason for suspension include, but are not limited to, budgetary constraints, declaration of 0 emergency, or other such circumstances. After receiving a suspension notice, the U Contractor must comply with the notice and will cease the activities associated with any active or new purchase orders. Within ninety (90) calendar days, or any longer period agreed to by the Contractor, the Department or Customer will either (1) issue a notice authorizing resumption of work, at which time activity will resume, or (2) terminate the Contract or purchase order. Suspension of work will not entitle the Contractor to any additional compensation. 2.3.2 Termination for Convenience. The Contract may be terminated by the Department in whole or in part at any time, in the CU best interest of the State of Florida. If the Contract is terminated before performance is r- completed, the Contractor will be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however, may not exceed an amount which is the same percentage of the Contract price as the amount of work satisfactorily performed. All work in progress will become the property of the Customer and will be turned over promptly by the Contractor. 2.3.3 Termination for Cause. If the performance of the Contractor is not in compliance with the Contract requirements or the Contractor has defaulted, the Department may: (a) immediately terminate the Contract; (b) notify the Contractor of the noncompliance or default and require correction 2 Packet Pg. 726 Furniture 56120000-19-ACS within a specified time, otherwise the Contract will terminate at the end of such time; or 06 (c) take other action deemed appropriate by the Department. 0 SECTION 3. PAYMENT AND FEES. 3.1 Pricing. The Contractor will not exceed the pricing set forth in the Contract documents. U 3.2 Price Decreases. The following price decrease terms will apply to the Contract: (a) Preferred Pricing. Consistent with the goals of section 216.0113, F.S., Contractor acknowledges and recognizes that the Department wants to take advantage of any improvements in pricing over the course of the Contract period. To that end, the pricing indicated in this Contract is a maximum guarantee under the terms of this clause. Contractor's pricing will not exceed the pricing offered under comparable contracts. Comparable contracts are those which are similar in size, scope, and terms. Contractor must annually submit an affidavit from an authorized representative attesting that the Contract is in compliance with this clause. CL (b) Sales Promotions. In addition to decreasing prices for the balance of the Contract U) term due to a change in market conditions, the Contractor may conduct sales promotions involving price reductions for a specified lesser period. The Contractor must submit documentation identifying the proposed (1) starting and ending dates of the promotion, (2) commodities or contractual services involved, and (3) promotional prices compared to then-authorized prices. 3.3 Payment Invoicing. The Contractor will be paid upon submission of invoices to the Customer after delivery r_ and acceptance of commodities or contractual services is confirmed by the Customer. Invoices must contain detail sufficient for an audit and contain the Contract Number and the Contractor's Federal Employer Identification Number. r U) 3.4 Purchase Order. A Customer may use purchase orders to buy commodities or contractual services pursuant to the Contract. If applicable, the Contractor must provide commodities or contractual services pursuant to purchase orders. The purchase order period of performance survives the expiration of the Contract. The duration of purchase orders must not exceed the expiration of the Contract by more than twelve (12) months. -- 3.5 Travel. 0 Travel expenses are not reimbursable unless specifically authorized by the Customer in writing, and may be reimbursed only in accordance with section 112.061, F.S. 3.6 Annual Appropriation. Pursuant to section 287.0582, F.S., if the Contract binds the State of Florida or an agency for the purchase of services or tangible personal property for a period in excess of one fiscal year, the State of Florida's performance and obligation to pay under the Contract is contingent upon an annual appropriation by the Legislature. U 3 Packet Pg. 727 Furniture 56120000-19-ACS 3.7 Transaction Fees. 06 The State of Florida, through the Department of Management Services, has instituted MyFloridaMarketPlace, a statewide eProcurement system pursuant to section 0 287.057(22), F.S. All payments issued by Customers to registered Vendors for purchases of commodities or contractual services will be assessed Transaction Fees as prescribed by rule 60A-1.031, F.A.C., or as may otherwise be established by law. Vendors must pay the Transaction Fees and agree to automatic deduction of the Transaction Fees when automatic deduction becomes available. Vendors will submit any monthly reports required pursuant to the rule. All such reports and payments will be subject to audit. Failure to comply with the payment of the Transaction Fees or reporting of transactions will constitute grounds for declaring the Vendor in default and subject the Vendor to exclusion from business with the State of Florida. 3.8 Taxes. Taxes, customs, and tariffs on commodities or contractual services purchased under the Contract will not be assessed against the Customer unless authorized by Florida law. U 3.9 Return of Funds. Contractor will return any overpayments due to unearned funds or funds disallowed pursuant to the terms of the Contract that were disbursed to the Contractor. The Contractor must return any overpayment within forty (40) calendar days after either U) discovery by the Contractor, its independent auditor, or notification by the Department or Customer of the overpayment. SECTION 4. CONTRACT MANAGEMENT. °E 4.1 Composition and Priority. The Contractor agrees to provide commodities or contractual services to the Customer as specified in the Contract. Additionally, the terms of the Contract supersede the terms r- of any and all prior agreements between the Parties. U 4.2 Notices. r All notices required under the Contract must be delivered to the designated Contract en Manager by certified mail, return receipt requested; reputable air courier service; email; personal delivery; or as otherwise identified by the Department. 4.3 Department's Contract Manager. The Department's Contract Manager, who is primarily responsible for the Department's oversight of the Contract, will be provided in a separate writing to the Contractor upon -- Contract signing in the following format: ca 0 Jane Doe E Address Telephone # Email In the event that the Department changes the Contract Manager, the Department will notify the Contractor. Such a change does not require an amendment to the Contract. U 4 Packet Pg. 728 Furniture 56120000-19-ACS 4.4 Contractor's Contract Manager. 06 The Contractor's Contract Manager, who is primarily responsible for the Contractor's oversight of the Contract performance, will be provided in a separate writing to the 0 Department upon Contract signing in the following format: Jane Doe <Insert Contractor name> <Insert Contractor's physical address> Telephone: (XXX) 555-XXXX Email:jane.doe@business.gmail.com In the event that the Contractor changes its Contract Manager, the Contractor will notify the Department. Such a change does not require an amendment to the Contract. 0 4.5 Diversity Reporting. The State of Florida supports its diverse business community by creating opportunities for woman-, veteran-, and minority-owned small business enterprises to participate in procurements and contracts. The Department encourages supplier diversity through certification of woman-, veteran-, and minority-owned small business enterprises, and CL provides advocacy, outreach, and networking through regional business events. For additional information, please contact the Office of Supplier Diversity (OSD) at U) osdinfo cComs.myflorida.com. Upon request, the Contractor will report to the Department its spend with business enterprises certified by the OSD. These reports must include the time period covered, the name and Federal Employer Identification Number of each business enterprise utilized during the period, commodities and contractual services provided by the business enterprise, and the amount paid to the business enterprise on behalf of each Department purchasing under the Contract. 4.6 RESPECT. Subject to the agency determination provided for in section 413.036, F.S., the following r statement applies: U) IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT ANY ARTICLES THAT ARE THE SUBJECT OF, OR REQUIRED TO CARRY OUT, THIS CONTRACT SHALL BE PURCHASED FROM A NONPROFIT AGENCY FOR THE BLIND OR FOR THE SEVERELY HANDICAPPED THAT IS QUALIFIED PURSUANT TO CHAPTER 413, FLORIDA STATUTES, IN THE SAME MANNER AND UNDER THE SAME -- PROCEDURES SET FORTH IN SECTION 413.036(1) AND (2), FLORIDA STATUTES; CU AND FOR PURPOSES OF THIS CONTRACT THE PERSON, FIRM, OR OTHER 0 BUSINESS ENTITY CARRYING OUT THE PROVISIONS OF THIS CONTRACT SHALL BE DEEMED TO BE SUBSTITUTED FOR THE STATE AGENCY INSOFAR AS DEALINGS WITH SUCH QUALIFIED NONPROFIT AGENCY ARE CONCERNED. Additional information about RESPECT and the commodities or contractual services it offers is available at Ll!g://www.resEectofflorida.orq. U 5 Packet Pg. 729 Furniture 56120000-19-ACS 4.7 PRIDE. 06 Subject to the agency determination provided for in sections 287.042(1) and 946.515, F.S., the following statement applies: 0 IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT ANY ARTICLES WHICH ARE THE SUBJECT OF, OR REQUIRED TO CARRY OUT, THIS CONTRACT SHALL BE PURCHASED FROM THE CORPORATION IDENTIFIED UNDER CHAPTER 946, F.S., IN THE SAME MANNER AND UNDER THE SAME PROCEDURES SET FORTH IN SECTION 946.515(2) AND (4), F.S.; AND FOR PURPOSES OF THIS CONTRACT THE PERSON, FIRM, OR OTHER BUSINESS ENTITY CARRYING OUT THE PROVISIONS OF THIS CONTRACT SHALL BE DEEMED TO BE SUBSTITUTED FOR THIS AGENCY INSOFAR AS DEALINGS WITH SUCH CORPORATION ARE CONCERNED. Additional information about PRIDE and the commodities or contractual services it offers is available at http://www.pride-enterprises.org. SECTION 5. COMPLIANCE WITH LAWS. U 5.1 Conduct of Business. CL The Contractor must comply with all laws, rules, codes, ordinances, and licensing CU requirements that are applicable to the conduct of its business, including those of U) federal, state, and local agencies having jurisdiction and authority. For example, the Contractor must comply with section 274A of the Immigration and Nationality Act, the Americans with Disabilities Act, Health Insurance Portability and Accountability Act, if applicable, and all prohibitions against discrimination on the basis of race, religion, sex, creed, national origin, handicap, marital status, or veteran's status. Pursuant to subsection 287.058(1), F.S., the provisions of subparagraphs 287.058(1)(a)- (c), and (g), F.S., are hereby incorporated by reference, to the extent applicable. CU 5.2 Dispute Resolution, Governing Law, and Venue. Any dispute concerning performance of the Contract shall be decided by the r Department's designated Contract Manager, who will reduce the decision to writing and en serve a copy on the Contractor. The decision of the Contract Manager shall be final and conclusive. Exhaustion of this administrative remedy is an absolute condition precedent to the Contractor's ability to pursue legal action related to the Contract or any other form CU of dispute resolution. The laws of the State of Florida govern the Contract. The Parties submit to the jurisdiction of the courts of the State of Florida exclusively for any legal action related to the Contract. Further, the Contractor hereby waives any and all -- privileges and rights relating to venue it may have under Chapter 47, F.S., and any and all such venue privileges and rights it may have under any other statute, rule, or case 0 law, including, but not limited to those based on convenience. The Contractor hereby CU submits to venue in the county chosen by the Department. 5.3 Department of State Registration. Consistent with Chapters 605 through 623, F.S., the Contractor and any subcontractors that assert status, other than a sole proprietor, must provide the Department with conclusive evidence of a certificate of status, not subject to qualification, if a Florida business entity, or of a certificate of authorization if a foreign business entity. U 6 Packet Pg. 730 Furniture 56120000-19-ACS 5.4 Suspended, Convicted and Discriminatory Vendor Lists. 06 In accordance with sections 287.042, 287.133, and 287.134, F.S., an entity or affiliate who is on the Suspended Vendor List, Convicted Vendor List or the Discriminatory 0 Vendor List may not perform work as a contractor, supplier, subcontractor, or consultant under the Contract. The Contractor must notify the Department if it or any of its suppliers, subcontractors or consultants have been placed on the Suspended Vendor List, Convicted Vendor List or the Discriminatory Vendor List during the term of the Contract. 5.5 Contractor Certification. 0 If the Contract exceeds $1,000,000.00 in total, not including renewal years, Contractor certifies that it is not listed on either the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List created pursuant to sections 215.4725, F.S., and 215.473, F.S., respectively. Pursuant to section 287.135(3), F.S., and 287.135(5), F.S., Contractor agrees the Department may immediately terminate the Contract for cause if the Contractor is found to have submitted a false certification or if Contractor is placed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel during the term of the Contract. U) 5.6 Cooperation with Inspector General and Records Retention. Pursuant to subsection 20.055(5), F.S., Contractor, and any subcontractor to the Contractor, understand and will comply with their duty to cooperate with the Inspector General in any investigation, audit, inspection, review, or hearing. Upon request of the Inspector General or any other authorized State official, the Contractor must provide any information the Inspector General deems relevant to the Contractor's integrity or responsibility. Such information may include, but will not be limited to, the Contractor's business or financial records, documents, or files of any type or form that refer to or relate to the Contract. The Contractor will retain such records for five years after the expiration of the Contract, or the period required by the General Records Schedules r maintained by the Florida Department of State, at the Department of State's Records en Management website, whichever is longer. The Contractor agrees to reimburse the State of Florida for the reasonable costs of investigation incurred by the Inspector General or other authorized State of Florida official for investigations of the Contractor's compliance with the terms of this or any other agreement between the Contractor and the State of Florida which results in the suspension or debarment of the Contractor. Such costs will include, but will not be limited to: salaries of investigators, including -- overtime; travel and lodging expenses; and expert witness and documentary fees. 0 5.7 Inspection. Section 215.422, F.S., provides that agencies have five (5)working days, unless the contract specifies otherwise, to inspect and approve commodities or contractual services. Items may be tested for compliance with specifications. Items delivered not conforming to specifications may be rejected and returned at the Contractor's expense. Interest penalties for late payment are also limited according to section 215.422, F.S. U 7 Packet Pg. 731 Furniture 56120000-19-ACS SECTION 6. MISCELLANEOUS. 06 6.1 Subcontractors. 0 The Contractor will not subcontract any work under the Contract without prior written consent of the Department. The Contractor is fully responsible for satisfactory completion of all its subcontracted work. The Department supports diversity in its procurements and contracts, and requests that Contractor offer subcontracting opportunities to certified woman-, veteran-, and minority-owned small businesses. The Contractor may contact the OSD at osdhelp@dms.myflorida.com for information on certified small business enterprises available for subcontracting opportunities. 6.2 Assignment. The Contractor will not sell, assign, or transfer any of its rights, duties, or obligations under the Contract without the prior written consent of the Department. However, the Contractor may waive its right to receive payment and assign same upon notice to the Department. In the event of any assignment, the Contractor remains responsible for performance of the Contract, unless such responsibility is expressly waived by the Department. The Department may assign the Contract with prior written notice to the Contractor. CL CU 6.3 Independent Contractor. U) The Contractor and its employees, agents, representatives, and subcontractors are independent contractors and not employees or agents of the Department and are not entitled to State of Florida benefits. The Department will not be bound by any acts or conduct of the Contractor or its employees, agents, representatives, or subcontractors. The Contractor agrees to include this provision in all of its subcontracts under the Contract. 6.4 Risk of Loss. Matters of inspection and acceptance are addressed in section 215.422, F.S. Until acceptance, risk of loss or damage will remain with the Contractor. The Contractor will be responsible for filing, processing, and collecting all damage claims. To assist the r Contractor with damage claims, the Customer will: record any evidence of visible en damage on all copies of the delivering carrier's Bill of Lading; report damages to the carrier and the Contractor; and provide the Contractor with a copy of the carrier's Bill of Lading and damage inspection report. When a Customer rejects a commodity, Contractor will remove the commodity from the premises within ten (10) calendar days after notification of rejection, and the risk of loss will remain with the Contractor. Commodities not removed by the Contractor within ten (10) calendar days will be CU deemed abandoned by the Contractor and the Customer will have the right to dispose of 0 such commodities. Contractor will reimburse the Customer for costs and expenses incurred in storing or effecting removal or disposition of rejected commodities. 6.5 Safety Standards. Performance of the Contract for all commodities or contractual services must comply with requirements of the Occupational Safety and Health Act and other applicable State of Florida and federal requirements. U 8 Packet Pg. 732 Furniture 56120000-19-ACS 6.6 Ombudsman. 06 A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this office are found in section 215.422, F.S., which include 0 disseminating information relative to prompt payment and assisting contractors in receiving their payments in a timely manner from a Customer. The Vendor Ombudsman may be contacted at (850) 413-5516. 6.7 Time is of the Essence. Time is of the essence regarding each and every obligation of the Contractor under the Contract. Each obligation is deemed material, and a breach of any such obligation (including a breach resulting from untimely performance) is a material breach. U 6.8 Waiver. The delay or failure by the Department or the Customer to exercise or enforce any rights under the Contract will not constitute waiver of such rights. 6.9 Modification and Severability. The Contract may only be modified by written agreement between the Department and the Contractor. Should a court determine any provision of the Contract is invalid, the CL remaining provisions will not be affected, and the rights and obligations of the Parties will be construed and enforced as if the Contract did not contain the provision held invalid. U) 6.10 Cooperative Purchasing. Agencies wishing to make purchases under this Contract are required to follow the requirements of section 287.042(16) or 287.057(3) (b), F.S., and rule 60A-1.045, F.A.C. These provisions require the Department to determine that the requesting agency's use of the Contract is cost-effective and in the best interest of the State. Pursuant to their own governing laws, and subject to the agreement of the Contractor, r_ government entities may make purchases under the terms and conditions contained herein, if agreed to by Contractor. Non-Customer purchases are independent of the Contract between the Department and the Contractor. The Department is not a party to r any transaction between the Contractor and any purchaser. en SECTION 7. WORKERS' COMPENSATION AND GENERAL LIABILITY INSURANCE, AND INDEMNIFICATION 7.1 Workers' Compensation Insurance. To the extent required by law, the Contractor must be self-insured against, or must -- secure and maintain during the life of the contract, Worker's Compensation Insurance for CU all its employees connected with the work of this project, and in case any work is 0 subcontracted, the Contractor must require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's employees unless such employees engaged in work under the resulting contract are covered by the Contractor's insurance program. Self-insurance or insurance coverage must comply with the Florida Worker's Compensation law. In the event hazardous work is being performed by the Contractor under the resulting contract and any class of employees performing the hazardous work is not protected under Worker's Compensation statutes, the Contractor must provide, and cause each subcontractor to provide adequate insurance satisfactory to the Department for the protection of employees not otherwise protected. 7.2 General Liability Insurance. 9 Packet Pg. 733 Furniture 56120000-19-ACS The Contractor must secure and maintain Commercial General Liability Insurance, 06 including bodily injury, property damage, products, personal & advertising injury, and completed operations. This insurance must provide coverage for all claims that may 0 arise from the services and/or operations completed under the Contract, whether such services or operations are by the Contractor or anyone directly or indirectly employed by them. Such insurance must include the State of Florida as an additional named insured for the entire length of the resulting contract. The Contractor is responsible for determining the minimum limits of liability necessary to provide reasonable financial protections to the Contractor and the State of Florida under the resulting contract. 0 All insurance policies must be with insurers licensed or eligible to transact business in the State of Florida. The Contractor must submit via email, to the Department's contract manager, insurance certificates evidencing such insurance coverage prior to execution of a contract with the Department and provide Department notice of any cancellation or nonrenewal at least ten (10) calendar days prior to cancellation or nonrenewal. 7.3 Indemnification. To the extent permitted by Florida law, the Contractor agrees to indemnify, defend, and hold the Department, the Customer, and the State of Florida, its officers, employees, and agents harmless from all fines, claims, assessments, suits, judgments, or damages, including consequential, special, indirect, and punitive damages, including court costs U) and attorney's fees, arising from or relating to violation or infringement of a trademark, copyright, patent, trade secret, or intellectual property right or out of any acts, actions, breaches, neglect, or omissions of the Contractor, its employees, agents, subcontractors, assignees, or delegates related to the Contract, as well as for any determination arising out of or related to the Contract that the Contractor or Contractor's employees, agents, subcontractors, assignees, or delegates are not independent contractors in relation to the Department. The Contract does not constitute a waiver of sovereign immunity or consent by the Department or the State of Florida or its subdivisions to suit by third parties. Without limiting this indemnification, the Department or Customer may provide the Contractor (1) written notice of any action or threatened action, (2) the opportunity to take over and settle or defend any such action at r Contractor's sole expense, and (3) assistance in defending the action at Contractor's en sole expense. SECTION 8. PUBLIC RECORDS, TRADE SECRETS, DOCUMENT MANAGEMENT AND INTELLECTUAL PROPERTY. 8.1 Public Records. The Department may unilaterally cancel this Contract for refusal by the Contractor to CU comply with this section by not allowing access to all public records, as defined in 0 Chapter 119, Florida Statutes, made or received by the Contractor in conjunction with the Contract. Pursuant to section 119.0701(2) (a), F.S., for contracts for services with a contractor acting on behalf of a public agency, as defined in section 119.011(2), F.S., the following applies: 2 IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS 10 Packet Pg. 734 Furniture 56120000-19-ACS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF 06 PUBLIC RECORDS AT THE TELEPHONE NUMBER, EMAIL ADDRESS AND MAILING ADDRESS PROVIDED IN THE RESULTING CONTRACT OR PURCHASE ORDER. Pursuant to section 119.0701(2)(b), F.S., for contracts for services with a contractor acting on behalf of a public agency as defined in section 119.011(2), F.S., the U Contractor shall: (a) Keep and maintain public records required by the public agency to perform the service. U (b) Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or 0 copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, F.S., or as otherwise provided by law. ° (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure are not disclosed except as authorized by law for the duration of the contract term and following the completion of the Contract if the contractor does not CL transfer the records to the public agency. (d) Upon completion of the Contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to _ the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format 0 that is compatible with the information technology systems of the public agency. 8.2 Protection of Trade Secrets or Confidential Information. If the Contractor considers any portion of materials made or received in the course of performing the Contract ("contract-related materials") to be trade secret under section 688.002 or 812.081, F.S., or otherwise confidential under Florida or federal law, the Contractor must clearly designate that portion of the materials as trade secret or otherwise confidential when submitted to the Department. The Contractor will be responsible for responding to and resolving all claims for access to contract-related materials it has designated trade secret or otherwise confidential. CU r_ 0 If the Department is served with a request for discovery of contract-related materials designated by the Contractor as trade secret or otherwise confidential, the Contractor will be responsible for filing the appropriate motion or objection in response to the request for discovery. The Department will provide materials designated trade secret or otherwise confidential if the Contractor fails to take appropriate and timely action to protect the materials designated as trade secret or otherwise confidential. 2 The Contractor will protect, defend, indemnify, and hold harmless the Department for claims, costs, fines, and attorney's fees arising from or relating to its designation of contract-related materials as trade secret or otherwise confidential. U 11 Packet Pg. 735 Furniture 56120000-19-ACS 8.3 Document Management. 06 The Contractor must retain sufficient documentation to substantiate claims for payment under the Contract and all other records, electronic files, papers and documents that 0 were made in relation to this Contract. Contractor must retain all documents related to the Contract for five (5) years after expiration of the Contract, or, if longer, the period required by the General Records Schedules maintained by the Florida Department of State available at the Department of State's Records Management website. U 8.4 Intellectual Property. Unless specifically addressed in the Contract, intellectual property rights to all property created or otherwise developed by the Contractor for the Department or the Customer will be owned by the State of Florida at the completion of the Contract. Any inventions or discoveries developed in the course of or as a result of services performed under the Contract which are patentable pursuant to 35 U.S.C. § 101 are the sole property of the State of Florida. Contractor must inform the Customer of any inventions or discoveries developed or made in connection with the Contract and will be referred to the Florida Department of State for a determination on whether patent protection will be sought for the invention or discovery. The State of Florida will be the CL sole owner of any and all patents resulting from any invention or discovery made in connection with this contract. U) Contractor must notify the Department or State of Florida of any publications, artwork, or other copyrightable works developed in connection with the Contract. All copyrights created or developed in connection with the Contract are the sole property of the State of Florida. SECTION 9. DATA SECURITY AND SERVICES. 0 9.1 Duty to Provide Secure Data. The Contractor will maintain the security of State of Florida data including, but not limited to, a secure area around any displayed visible data. The Contractor will also comply with r all HIPAA requirements and any other state and federal rules and regulations regarding en security of information. 9.2 Warranty of Security. Unless otherwise agreed in writing, the Contractor and its subcontractors will not perform any of the services from outside of the United States, and the Contractor will not allow any State of Florida data to be sent by any medium, transmitted, or accessed outside of the United States. CU 0 The Contractor agrees that a violation of items listed above will result in immediate and irreparable harm to the Customer and will entitle the Customer to a credit as provided in the Contract documents. This credit is intended only to cover the Customer's internal staffing and administrative costs as well as the diminished value of services provided under the Contract and will not preclude the Customer from recovering other damages it may suffer as a result of such violation. For purposes of determining the damages due hereunder, a group of violations relating to a common set of operative facts (e.g., same location, same time period, same off-shore entity) will be treated as a single event. A violation of this provision will also entitle the Customer to recover any damages arising from a breach of this section and constitutes an event of default. 12 Packet Pg. 736 Furniture 56120000-19-ACS 06 The Contractor must notify the Department and the Customer as soon as possible, in accordance with the requirements of section 501.171, F.S., if applicable, and in all 0 events within one (1) business day in the event Contractor discovers any data is breached, any unauthorized access of data occurs (even by persons or companies with authorized access for other purposes), any unauthorized transmission of data occurs, or of any credible allegation or suspicion of a material violation of the above. This notification is required regardless of the number of persons or type of data affected. The notification must be clear and conspicuous and include a description of the following: 0 (a) The incident in general terms. U 2 (b) The type of information that was subject to the unauthorized access and acquisition. 0 (c) The type and number of entities who were, or potentially have been affected by the breach. (d) The actions taken by the Contractor to protect the data from further unauthorized access. However, the description of those actions in the written notice may be general CL so as not to further increase the risk or severity of the breach. U) 9.3 Remedial Measures. Upon becoming aware of an alleged security breach, Contractor's Contract Manager must set up a conference call with the Department's and the Customer's Contract Manager. The conference call invitation must contain a brief description of the nature of the event. When possible, a thirty (30)-minute notice will be given to allow Department personnel to be available for the call. If the designated time is not practical for the Customer, an alternate time for the call will be scheduled. Contractor must share all available information on the call. The Contractor must answer all questions based on the information known at that time and answer additional questions as additional information becomes known. The Contractor must provide the Department and the Customer with final documentation of the incident including all actions that took place. If the Contractor r becomes aware of a security breach or security incident outside of normal business en hours, the Contractor must notify the Department's and the Customer's Contract Manager and in all events, within one business day. 9.4 Indemnification (Breach of Warranty of Security). The Contractor agrees to defend, indemnify, and hold harmless the Department, the Customer, and the State of Florida, its officers, directors, and employees for any claims, E suits, or proceedings related to a breach of the Warranty of Security. The Contractor will include credit monitoring services at its own cost for those individuals affected or 0 potentially affected by a breach of this warranty for a two-year period of time following the breach. 9.5 Annual Certification. The Contractor is required to submit an annual certification demonstrating compliance with the Warranty of Security to the Department by December 31 of each Contract year. U 13 Packet Pg. 737 Furniture 56120000-19-ACS SECTION 10. GRATUITIES, LOBBYING, AND COMMUNICATIONS. 06 10.1 Gratuities. 0 The Contractor will not, in connection with this Contract, directly or indirectly (1) offer, give, or agree to give anything of value to anyone as consideration for any State of Florida officer or employee's decision, opinion, recommendation, vote, other exercise of discretion, or violation of a known legal duty, or (2) offer, give, or agree to give to anyone anything of value for the benefit of, or at the direction or request of, any State of Florida officer or employee. 0 10.2 Lobbying. In accordance with sections 11.062 and 216.347, F.S., Contract funds are not for the purpose of lobbying the Legislature, the judicial branch, or the Department. Pursuant to subsection 287.058(6), F.S., the Contract does not prohibit the Contractor from lobbying the executive or legislative branch concerning the scope of services, performance, term, or compensation regarding the Contract, after the Contract execution and during the Contract's term. U 10.3 Communications. Contractor shall not, without first notifying the Department's Contract Manager and CU securing the Department's prior written consent, make public statements which concern U) the Contract or its subject matter, disclose or permit disclosure of any data or information obtained or furnished in accordance with the Contract, or use any statement attributable to the Department or its employees. Public statements include press releases, publicity releases, promotions, marketing materials, corporate communications, or other similar communications. The Department's written consent shall not be construed to supersede or waive the Contract requirements imposed on the Contractor to maintain confidential information. 0 SECTION 11. CONTRACT MONITORING. U 11.1 Performance Standards. r The Contractor agrees to perform all tasks and provide deliverables as set forth in the en Contract. The Department and the Customer will be entitled at all times, upon request, to be advised as to the status of work being done by the Contractor and of the details thereof. 11.2 Performance Deficiencies and Financial Consequences of Non-Performance. In addition to the processes set forth in the Contract (e.g., service level agreements), if the Department determines that there is a performance deficiency that requires correction by the Contractor, then the Department will notify the Contractor. The 0 correction must be made within a time-frame specified by the Department. The Contractor must provide the Department with a corrective action plan describing how the Contractor will address all performance deficiencies identified by the Department. If the corrective action plan is unacceptable to the Department, or implementation of the plan fails to remedy the performance deficiencies, the Department will retain ten percent (10%) of the total invoice amount. The retainage will be withheld until the Contractor resolves the performance deficiencies. If the performance deficiencies are resolved, the Contractor may invoice the Department for the retained amount. If the Contractor fails to U 14 Packet Pg. 738 Furniture 56120000-19-ACS resolve the performance deficiencies, the retained amount will be forfeited in order to 06 compensate the Department for the performance deficiencies. 0 11.3 Liquidated Damages. The Contractor will promptly notify the Department or the Customer upon becoming aware of any circumstances that may reasonably be expected to jeopardize the timely and successful completion (or delivery) of any commodity or contractual service. The Contractor will use commercially reasonable efforts to avoid or minimize any delays in performance and will inform the Department or the Customer of the steps the Contractor is taking or will take to do so, and the projected actual completion (or delivery) time. If the Contractor believes a delay in performance by the Department or the Customer has caused or will cause the Contractor to be unable to perform its obligations on time, the Contractor will promptly so notify the Department and use commercially reasonable efforts to perform its obligations on time notwithstanding the Department's delay. The Contractor acknowledges that untimely performance or other material noncompliance will damage the Department, but by their nature such damages are difficult to ascertain. Accordingly, the liquidated damages provisions stated in the Contract documents will apply. Liquidated damages are not intended to be a penalty and are solely intended to compensate for damages. U) 11.4 Force Majeure, Notice of Delay, and No Damages for Delay. The Contractor will not be responsible for delay resulting from its failure to perform if neither the fault nor the negligence of the Contractor or its employees or agents contributed to the delay and the delay is due directly to fire, explosion, earthquake, windstorm, flood, radioactive or toxic chemical hazard, war, military hostilities, terrorism, civil emergency, embargo, riot, strike, violent civil unrest, or other similar cause wholly beyond the Contractor's reasonable control, or for any of the foregoing that affect subcontractors or suppliers if no alternate source of supply is available to the Contractor. r- The foregoing does not excuse delay which could have been avoided if the Contractor implemented any risk mitigation required by the Contract. In case of any delay the Contractor believes is excusable, the Contractor will notify the Department in writing of r the delay or potential delay and describe the cause of the delay either (1)within ten (10) en calendar days after the cause that creates or will create the delay first arose, if the Contractor could reasonably foresee that a delay could occur as a result, or (2) if delay is not reasonably foreseeable, within five (5) calendar days after the date the Contractor CU first had reason to believe that a delay could result. The foregoing will constitute the Contractor's sole remedy or excuse with respect to delay. Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. No claim for E damages will be asserted by the Contractor. The Contractor will not be entitled to an ca increase in the Contract price or payment of any kind from the Department for direct, 0 indirect, consequential, impact or other costs, expenses or damages, including but not CU limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference, or hindrance from any cause whatsoever. If performance is suspended or delayed, in whole or in part, due to any of the causes described in this paragraph, after the causes have ceased to exist the Contractor will perform at no increased cost, unless the Department determines, in its sole discretion, that the delay will significantly impair the value of the Contract to the State of Florida or to Customers, in which case the Department may (1) accept allocated performance or deliveries from the Contractor, provided that the Contractor grants preferential treatment to Customers with respect to M commodities or contractual services subjected to allocation, or (2) purchase from other 15 Packet Pg. 739 Furniture 56120000-19-ACS sources (without recourse to and by the Contractor for the related costs and expenses) 06 to replace all or part of the commodity or contractual services that are the subject of the delay, which purchases may be deducted from the Contract quantity, or (3) terminate the 0 Contract in whole or in part. SECTION 12. CONTRACT AUDITS. 12.1 Performance or Compliance Audits. The Department may conduct or have conducted performance and/or compliance audits of the Contractor and subcontractors as determined by the Department. The Department may conduct an audit and review all the Contractor's and subcontractors' data and records that directly relate to the Contract. To the extent necessary to verify the Contractor's fees and claims for payment under the Contract, the Contractor's agreements or contracts with subcontractors, partners or agents of the Contractor, pertaining to this Contract, may be inspected by the Department upon fifteen (15) calendar days' notice, during normal working hours and in accordance with the Contractor's facility access procedures where facility access is required. Release statements from its subcontractors, partners or agents are not required for the Department or its designee to conduct compliance and performance audits on any of the Contractor's contracts relating to this Contract. The State of Florida's Chief Financial Officer and the Office of the Auditor General also have authority to perform audits and U) inspections. 12.2 Payment Audit. Records of costs incurred under terms of the Contract will be maintained in accordance with section 8.3 of these Special Contract Conditions. Records of costs incurred will include the Contractor's general accounting records, together with supporting documents and records of the Contractor and all subcontractors performing work, and all other records of the Contractor and subcontractors considered necessary by the Department, State of Florida's Chief Financial Officer or the Office of the Auditor General. U SECTION 13. BACKGROUND SCREENING AND SECURITY. r U) 13.1 Background Check. The Department may require the Contractor and its employees, agents, representatives, and subcontractors to provide fingerprints and be subject to such background checks as directed by the Department. The cost of the background checks will be borne by the Contractor. The Department may require the Contractor to exclude the Contractor's employees, agents, representatives or subcontractors based on the background check -- results. In addition, the Contractor must ensure that all persons have a responsibility to ca self-report to the Contractor within three (3) calendar days any arrest for any 0 disqualifying offense. The Contractor must notify the Contract Manager within twenty- four (24) hours of all details concerning any reported arrest. The Contractor will ensure that all background screening will be refreshed upon the request of the Department for each person during the term of the Contract. 13.2 E-Verify. In accordance with Executive Order 11-116, the Contractor agrees to utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired during the term of the Contract for the services specified in the Contract. The Contractor must also include a requirement in subcontracts that the 16 Packet Pg. 740 Furniture 56120000-19-ACS subcontractor must utilize the E-Verify system to verify the employment eligibility of all 06 new employees hired by the subcontractor during the Contract term. In order to implement this provision, the Contractor must provide a copy of its DHS Memorandum of 0 Understanding (MOU) to the Contract Manager within five (5) calendar days of Contract execution. If the Contractor is not enrolled in DHS E-Verify System, it will do so within five (5) calendar days of notice of Contract award, and provide the Contract Manager a copy of its MOU within five (5) calendar days of Contract execution. The link to E-Verify is https://www.uscis.gov/e-verify. Upon each Contractor or subcontractor new hire, the Contractor must provide a statement within five (5) calendar days to the Contract Manager identifying the new hire with its E-Verify case number. 13.3 Disqualifying Offenses. If at any time it is determined that a person has been found guilty of a misdemeanor or felony offense as a result of a trial or has entered a plea of guilty or nolo contendere, regardless of whether adjudication was withheld, within the last six (6) years from the date of the court's determination for the crimes listed below, or their equivalent in any jurisdiction, the Contractor is required to immediately remove that person from any position with access to State of Florida data or directly performing services under the Contract. The disqualifying offenses are as follows: CL (a) Computer related crimes U) (b) Information technology crimes; U- (c) Fraudulent practices; °E (d) False pretenses; (e) Frauds; U (f) Credit card crimes; r U) (g) Forgery; (h) Counterfeiting; (i) Violations involving checks or drafts; CU (j) Misuse of medical or personnel records; and r- (k) Felony theft. E 13.4 Confidentiality. The Contractor must maintain confidentiality of all confidential data, files, and records related to the services and/or commodities provided pursuant to the Contract and must comply with all state and federal laws, including, but not limited to sections 381.004, 384.29, 392.65, and 456.057, F.S. The Contractor's confidentiality procedures must be consistent with the most recent version of the Department security policies, protocols, U 17 Packet Pg. 741 Furniture 56120000-19-ACS and procedures. The Contractor must also comply with any applicable professional 06 standards with respect to confidentiality of information. 0 SECTION 14. INFORMATION TECHNOLOGY. The following applies to all contracts for information technology commodities and contractual services. "Information technology' is defined in section 287.012(15), F.S., to have the same meaning as provided in section 282.0041, F.S. 14.1 Limitation of Liability. 0 For all claims against the Contractor under any contract or purchase order, and regardless of the basis on which the claim is made, the Contractor's liability under a contract or purchase order for direct damages shall be limited to the greater of$250,000, the dollar amount of the contract or purchase order, or two times the charges rendered by the Contractor under the purchase order. This limitation shall not apply to claims arising under the Indemnity paragraph contained in this agreement. U Unless otherwise specifically enumerated in the Contract or in the purchase order, no party shall be liable to another for special, indirect, punitive, or consequential damages, including lost data or records (unless the contract or purchase order requires the Contractor to backup data or records), even if the party has been advised that such damages are Cn CU possible. No party shall be liable for lost profits, lost revenue, or lost institutional operating savings. The State and Department may, in addition to other remedies available to them at law or equity and upon notice to the Contractor, retain such monies from amounts due to the Contractor as may be necessary to satisfy any claim for damages, penalties, costs, and the like asserted by or against them. The State may set off any liability or other obligation of the Contractor or its affiliates to the State against any payments due to the Contractor under any contract with the State. CU - 0 14.2 Information Technology Standards. CU Pursuant to sections 282.0051 and 282.318, F.S., the Agency for State Technology (AST) is to establish standards for the implementation and management of information technology r resources. Vendors agree to cooperate with the agency in furtherance of its efforts to en comply with AST standards, established in Title 74, F.A.C., as applicable. i CU CU r- 0 CU E Q) U 18 Packet Pg. 742