Item C26 C.26
BOARD OF COUNTY COMMSSIONERS
County of Monroe f Mayor Heather Carruthers,District 3
h} ] Mayor Pro Tem Michelle Coldiron,District 2
The Florida Keys Craig Cates,District 1
=E �j David Rice,District 4
`w'P•=w Sylvia J.Murphy,District 5
County Commission Meeting
October 213, 2020
Agenda Item Number: C.26
Agenda Item Summary #7431
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
NA
AGENDA ITEM WORDING: Ratification and approval of U.S. Customs and Border Protection
(CBP) Memorandum of Agreement (MOA) as signed by the Director of Airports. Under the MOA
the Airport will procure and install all data cabling and electrical components required for the
Automatic Data Processing (ADP), Local Area Network (LAN), Data and Information Technology
(IT) equipment and circuit for the CBP facility located at the Key West International Airport, and the
Airport will reimburse CBP for all equipment and connectivity costs required to maintain continuous
CBP operations at the Airport. Estimated costs for the first year is $55,074.10; out-year annual
recurring service costs are estimated at $15,485.00; upgrades to equipment approximately every 3-5
years as needed. All costs will be paid from Airport Operating Fund 404.
ITEM BACKGROUND: Starting in 2012, Airports became responsible for all costs associated
with CBP IT equipment, data circuit and recurring costs. Since new equipment is being installed as
part of the current CBP construction project, the fee is being implemented for the CBP facility
located at the Airport. The Director of Airports executed the MOA on September 24, 2020 to avoid
a cost increase that went into effect on October 1, 2020.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES:
New Agreement
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
CBP Data-IT Equipment reimb MOU
FINANCIAL IMPACT:
Effective Date: upon execution by CBP
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C.26
Expiration Date: in perpetuity or should CBP ever vacate the premises
Total Dollar Value of Contract: approx. $55,074.10 year 1, estimated $15,485/yr.
thereafter; ecluipment upgrades as needed every three to five year
Total Cost to County: -0-
Current Year Portion:
Budgeted: Yes
Source of Funds: Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 10/01/2020 11:58 AM
Richard Strickland Completed 10/02/2020 4:35 PM
Pedro Mercado Completed 10/02/2020 4:50 PM
Purchasing Completed 10/02/2020 5:17 PM
Budget and Finance Completed 10/03/2020 4:52 PM
Maria Slavik Completed 10/03/2020 8:11 PM
Liz Yongue Completed 10/05/2020 9:30 AM
Board of County Commissioners Pending 10/21/2020 9:00 AM
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C.26.a
U. S. CUSTOMS AND BORDER PROTECTION ( )
MEMORANDUM OF AGREEMENT TO REIMBURSE CBP
This Memorandum of Agreement(" ") outlines the agreement between the below named
Authority U.S. Customs and Border Protection (" ") with regard to the s osor's responsibility
to reimburse CBP for costs related to providing the equipment required for the performance of Federal
Inspections Services (FIS) at the below named location. The legal authority for CBP to enter into and
require such an agreement is found at 8 U.S.C. § 1222-1 1357; 6U.S.C. § 23 1; 19 U.S.C. § 2,
2, 133, 1 , 1448, 1449, 161, 159, 163, 167, 19, 152, 1581, 16 ; and 19 C.F.R. §19 and
113.
Airport Key West International Airport
Location: 3491 South Roosevelt Blvd.
Key West, FL 3300
KEY WEST INTERNATIONAL AIRPORT AUTHORITY ( ) RESPONSIBILITIES CL
Data and Cabling >_
Uj
Key West International Airport will be responsible forte procurement and installation of all data I
cabling and electrical components required for connectivity of the Automated tProcessing (ADP) 00
Local Area Network(LAN), Data and Information Technology (I ) Equipment and Circuit according >_
to CBP Office of Information Technology ( IT) provided specifications. Key West International
Airport must give CBP two weeks advance notice of all cable pulls so that CBP can be present and 0
observe their installation.
Cost Reimbursement for ADP LAN IT and Circuit
Ivey West International Airport agrees to reimburse CBP for all ADP LAN, Data, IT Equipment and
Circuit and connectivity costs, including equipment ordering, installation, maintenance, and recurring
costs required to standing-up and maintainingcontinuous CBP operations at the Key West
International Airport's Federal Inspection Services (FIS) Facility. Estimatedto Equipment costs are
$1,298.00. ADP LAN and IT costs total $40,976.1 . The first year Circuit cost is estimated to be
12, 00.0 . The total estimated cost fort e first year will 55,0 .10. Out-Year l Recurring
Service Costs are estimated to be $15,485.00. Key West International Airport will be billed fort e
actual costs of the ADP LAN, Data, IT and Circuit and the one-time and recurring charges for the
network, and any required replacement equipment.
Attached is CBP OIT's Cost Sign-Off Document(C ), Rough Order of Magnitude (ROM) Estimate,
KYWO04A that identifies the ADP LAN, Data, IT Equipment and Circuit ANfor the CBP FIS at Key
West International Airport for which Key West International Airport will reimburse CBP all ADP
Data, IT Equipment and Circuit recurring costs.
A a IT i et _ -CircuitYpuraddes
Upgrades tot e ADP LAN, Data, IT Equipment and Circuit may be required on a schedule determined
by C (approximately every 3-5 years, as needed). Key West International Airport agrees to
reimburse CP costs to upgrade ADP LAN, Data, IT Equipment and Circuit. CBP will provide Key
West t ational Airport at minimum, a 180-day advance notice of required upgrades.
09/24/20
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C.26.a
Accounts Payable Information
Tax IdentificationNumber: 59-6000749
Bill To Representative: Beth Leto
PhoneNumber: 05- 9-5 9
........... ..... ail dress: Leta- ether a oeco - ov
Address: 391 South Roosevelt Blvd.
Key West, FL 33040
Payment Process
Upon execution of this MOA, CBP OITwill forward a signed original copy tot e CBP National
Finance Center F ). Upon receipt and installation of all equipment, the NFC will issue a bill for the
actual ADP LAN, Data, IT Equipment and Circuit costs not to exceed $55,074.1 . The CBP NFC will
also bill Ivey West International Airport 0-days prior tote due date for the total $15,485.00 i
recurring out-year network and connectivity charges owed, and any sums owed for Mature ADP LAN, CU
Data, CU
IT Equipment and Circuit upgrades and replacements.
Pursuant to 19 C.F.R. § 2 . , any amounts due CBP under the terms of this agreement not reimbursed
within 30 days of billing will begin accruinginterest charges based on current U.S. Treasury �-
borrowing rates and may ultimately be referred for collection against the Key West International
Airport surety. 00
Eguipment Ownership
CBP will retain possessory ownership of all ADP LAN, Data, IT Equipment and Circuit ordered y
CBP and reimbursed by Key West International Airport until CBP vacates the premises. CBP will
transfer ownership rights of all ADP LAN, Data, IT Equipment and Circuit used in CBP operations
and reimbursed y Key West International Airport for Key West International Airport when CBP
vacates the premises.
-Equipment Administrator: Chris Hawks
EmailAddress: Hawks-C isCZ4 o aeco - , ov
PhoneNumber: 305- 6 - 35
r
Ship toAddress: 3491 South Roosevelt Blvd. Crj
Key West, FL 33040
U
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C.26.a
CUSTOMS AND BORDER PROTEcTION (CBP) RESPONSIBILITIES
Eauioment Connectivity and Maintenance
The CBP OIT will be responsible for ordering installing required data equipment and
connection(s) from Key West International Airport to the CBP National Data Center, and imaging,
maintaining, d controlling all of the ADP LAN, Data, IT Equipment and Circuit listed in the
attached CBP OITCost ROM for KYWO04A, Key West International Airport as required by C P, the
costs of which Key West International Airport shall reimburse CBP. Key West International Airport
will incur no additional costs or CBP OITcharged service fees for any required ADP LAN, Data, I
Equipment and Circuit maintenance/repair/replacement covered by CBP procured equipment
warranties.
AUTHORIZATION (TWO ORIGINALS WITH SIGNATURES ARE REQUIRED)
Crj
Agreement to these t s is att sted the signatures below.
CL
Strickland- 'chard o oecot -flgovV—kq
Richardtricl CM Email Address Date �-
Director of Airports
Key West International Airport 00
............................
Stephen s it Email Address Date
Port Director
Office of Field Operations
U.S. Customs and Border Protection
Key West,
r
CU
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C.26.a
U.S.Customs and Border Protection
Office of Information&Technology
Cost Sign-Off ocumenV
('Actual costs call be meWd from aeival obliga to
This Is a Rough Older of Magnitude Estimele.
Final coats will be determined once the network designs are cornplated
Date is 5f2 red:0 20
Pra Deer: Donald.R.Mitchar- -.dhsgrro
of rnent and Service Costs
Data l ment Costs CC-31
Line I - City unit cost Total
Description
10 Cables 0 Go O'Cato S50M zelua stets Cabia,50 Peek(GRAND f Sd50 00. $450.00
NAME or EQUIVALENT)
20 APC Smart-UPS 1500VA i'BRAND NAME or EQUIVALENY t
30 Rook and Loop Cable Wrap(50$-Blink 314"x 8"Cable Tlas le AND 1 $30,00 S30.00
NAME or EQUIVALENT
_O t tt1. 1
Network ul ment Costs JOCC-31):
Lino city Unit Cast Tour]D riptlon
s0 51 s-100Mb sRouter ENCS 100M 9 19.79 : ,®
60 River St"lluend CX7110Entar rise
Total e _.-,t
Voice E ui ment Costs_- C-31 .
B DP Video Equipment Costs l C-31t: _
"s3 'Thera are no BSDP video equipment coats associated with this 0 $0 f $0 00
s at cvs, 10.00 1
BSDP Video Services Costs C-28
Tactical Communication ITACCQMI E Lit ment Costs I OCC-31 1._
116 '.Thera era no TaeCam equipment coats aaaac{sled with this request. 0 50 C YO.�
- 50.00.
TACCO Services Costs[ C-25
ED
Total TACCQM E uJ-anamt tad Mstallatlon Costa' $O.LV}
CL
Circuit Costs IOCC-231: .
1 s 1 1004 ICP 21MR11.Ary ua n l„$ M1i 12 Cr
14cost 5V
9 '.:Ca st 9 12
1 C4 s C t4C 1 -'s 0000t`..
Total Aanuat Ir u ta: - Maroon r
CU
TraveUlnstallation Costs JOCC.21):
750 j1hilm are no.rara9 calla 861g5jarlad with this r Wet. 0 0 00
Total Travel Costs; Was
Total Estimated Initial Equipment and Service Costs:
s5s,o74.1
t1 Ye ar t m€n rvi
Circuit Costs OCC-23. U
- _--
CU
]a, Fasy ImT 1 9T.'
Eaulniment Recurring Costs C-25
f90 ICP Router(ENCS 100MI Maintenance Annual Recurring Coats_. t -._-$1957 tat $1,057.00
-RiverbadjCX780 Maintenance Annual Recent -...,Cos¢s i $306200 $3.082.00
210 48- an Smokable as Switch Maintenance Annual Raeurting.Cast 1 _-$9 476 Q $1,478.00
Total Estimated Annual Service Costs: $15.485.0
NOTE:The Out Cost S-nOff Document and the associated estimated costs llatad s as area 90 dirp from the
.8-.a net below I acre a aH z r os stl4atx¢es of :u,rr,ertt ifasnrzed arw
Aathar i nature: z Data;
Au -:-.:Rft Printed Tarns: ---
Phorewimall dress• - . --
OIT REFERENCE Number: 0 A-OFO-20021C
Dociuft eat,Expiration DaW 09/3012020
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