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Item C36 C.36 BOARD OF COUNTY COMMSSIONERS County of Monroe f ma Mayor Heather Carruthers,District 3 h} ] Mayor Pro Tem Michelle Coldiron,District 2 The Florida Keys Craig Cates,District 1 =E �j David Rice,District 4 `w'P•=w Sylvia J.Murphy,District 5 County Commission Meeting October 213, 2020 Agenda Item Number: C.36 Agenda Item Summary #7444 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200 NA AGENDA ITEM WORDING: Approval of Jacobs Project Management Co.'s Task Order No. 12/15-84 in the amount of $289,702.00 for Aircraft Overflow Parking Design Phase 1 at the Key West International Airport. The project was identified in the Master Plan completed in 2019 due to increased aircraft activity and the need for aircraft apron parking. The Task Order is being funded by Airport Operating Fund 404 ITEM BACKGROUND: Services include coordination, design and permitting for the expansion of the general aviation apron as the airport continues to experience increased need for aircraft apron parking. Phase 1 will develop a 30% design package and includes permit submittal to the United States Army Corps Engineers. PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement for Professional Services with Jacobs Project Management Company for General Consulting Services for both Monroe County Airports on February 15, 2017. CONTRACT/AGREEMENT CHANGES: new PSO STAFF RECOMMENDATION: Approval. DOCUMENTATION: Jacobs PSO 1215-84 Aircraft Overflow Parking Phase 1 (Executed Version) FINANCIAL IMPACT: Effective Date: Upon execution Expiration Date: 365 days after execution Total Dollar Value of Contract: $289,702.00 Packet Pg. 1091 C.36 Total Cost to County: -0- Current Year Portion: $289,702.00 Budgeted: yes Source of Funds: Airport Operating Fund 404 CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Yes, under Master Agreement Additional Details: 10/21/20 404-63001 - KEY WEST AIRPORT O & M $289,702.00 REVIEWED BY: Beth Leto Completed 10/05/2020 2:19 PM Richard Strickland Completed 10/05/2020 2:57 PM Pedro Mercado Completed 10/05/2020 4:56 PM Purchasing Completed 10/05/2020 5:01 PM Budget and Finance Completed 10/05/2020 5:32 PM Maria Slavik Completed 10/05/2020 7:00 PM Liz Yongue Completed 10/06/2020 9:22 AM Board of County Commissioners Pending 10/21/2020 9:00 AM Packet Pg. 1092 C.36.a MASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM 0 le 00 Ln Effective ate Task Order No. 121115-84 Client Project No. Engineer Project No. E9Y37984 0 This Task Order is entered into on the effective date noted above pursuant to the "Master CU Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS MANAGEMENTPROJECT CO. "Consultant"), dated February1 , 2017 ("Agreement"). The Agreement is incorporated erein and forms an integral art oft is Task Order. Services Authorized—Aircraft Overflow Parking—Phase Client authorizes Consultant to perform the Services described in Exhibit A attached hereto an 2 ° incorporated herein, which Exhibit A is marked with the above noted Task Order No. consists of 6 page(s). S Pricing .2 N/A Time and ExpenseAgreement Appendix B tot e Agreement. Firm Fixed rice of 02.00 NIA Other(Describe): Pj X Schedule PEDRO Services may commence on ExecutionICI° 17- Services will cease 5 ys t a T ) Other (SEAL) BOARD OF COUNTY ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA y Mayor/Chairman 00 Ln JACOBS PROJECT MANAGEMENTCAN Dsgdtally signed by kffsey D.Acton Jeffrey D. 0M cn-jeffrey 0.Acton,o:. abs (.sFMCass.o+a, t) emad a ceffveyAct iacrabs.com,c-US CL Jacqueline CX ,=,am«wlks a Pow,,,c-U& e 0 ReRoss 0gion PM/CM Group Leader [4e.vMc t0Q G7A2'32.CuW Witness Titlecri m .......�...............m. ......._...................-- U File: MSTR APS-Monroe County Page I of I Packet Pg. 1093 C.36.a Exhibit A— (12115 - 84) Scope of Services > Monroe County Airports le 00 Key West International Airport (EYW) L an Aircraft Overflow Parking — Phase 1 Cn CL SCOPE OF WORK i Jacobs will provide project management, coordination services, design, and permitting for the expansion of the General Aviation Apron at Key West International Airport (EYW). EXISTING CONDITIONS 0 Key West International Airport continues to see increase in aircraft activity and the need for aircraft apron parking. In accordance with the Master Plan completed in 2019, the additional Overflow Apron is recommended to support this increased demand. ° The footprint of the proposed Aircraft Overflow Parking is located west of Taxiway Al (131) and adjacent to an existing salt pond. The proposed Aircraft Overflow Parking will have two stub taxiways connected to Taxiway A. Refer to Figure 1 for the proposed overflow parking apron. ty cri CL ,sl ttt t: sP is tilt s?i sJ t t stst�i ttt i}!7 }tl;;lrir slri! +�s �ss f l i s t'.. U} cri CL Taxiway A O Proposed �- `} Aircraft Overflow r Parking 00 % � b% 1) 1 is s s lassti7 } s �t `� s t t ) tt r tl7 1Alt. t lA) (tt #lYt�Y 11d ti S 1 t � i ll S J} Mill" 1 }!) t ! r!S t}4?Stt} ({ - t t 04 O U) ds5 r ProposeCL "INd, urvee ��,,'n " , s}} , � i } £t}�s11}�i llls }r \4i #(y�tS{{71f ttrl zstl � t R `s i{s£{� t :,�NS1}ssyv �t ssi ss s ,, 4 U f}hof}��f(lt}s tlx: ?� sl - rs t t �,; U �(\} 4s tt �' St! iii t£�asbi l tiS s l tt��� cri Figure 1: Proposed Aircraft Overflow Parking and Survey Area U Page 1 of 6 Packet Pg. 1094 C.36.a DESCRIPTION OF WORK Phase 1 of the General Aviation Overflow Apron Expansion project includes the following le 00 elements: Ln 1. Develop a 30%design package for the proposed Overflow Apron 2. Develop a 30%design package for the on-site and off-site mitigation areas CL CL 3. Submit a United States Army Corps Engineers (USACE) for the proposed salt pond 0 impacts and mitigation areas CU GENERAL SCOPE One construction package will be developed for this project. For this construction package, Jacobs will provide the following services: 1. Management of the project from data collection, 30% design package, and USACE permit submission 2. Coordination with the geotechnical subconsultant, survey subconsultant, and permitting subconsultant. i2 3. Coordination with Monroe County, USACE, and SFWMD as required. 4. Preparation of minutes of meetings and phone conversations. 5. Program verification and site investigations. x ASSUMPTIONS/DESIGN PARAMETERS CU 1. This project will be funded with state, local, and CARES monies. CL 2. Jacobs will develop plans at a 30%design level for review. 3. USACE and SFWMD permits are required based on the current scope of the project. CU 4. A pavement design report is required and will be based on the airport's current CL general aviation fleet mix. 2 5. The taxiway design criteria will be based on Taxiway Design Group 2. It is assumed that this project will not utilize paved shoulders. 6. It is assumed the Airport will provide an escort for the survey. 7. The design will be in accordance with the most current FAA-AIP Advisory Circulars. U_ 8. This scope of work does not include bid services, construction administration, 00 resident project representative nor quality assurance testing. This scope of work also Ln does not include the development of a construction management plan. These services along with a construction management plan will be provided under a Cn CL separate purchase order. 9. It is assumed that this project does not require the creation of an AGIS project. 0 CU 10.Any cost estimates provided by Jacobs will be in a basis of experience and judgement. Since consultant has no control over market conditions or bidding procedures, Jacobs U V Page 2of6 Packet Pg. 1095 C.36.a does not warrant that bids or ultimate construction costs will not vary from these cost estimates. > le 00 ARTICLE A—DATA COLLECTION AND PRELIMINARY DESIGN Ln Data Collection: U) 1. Prepare for and attend project design kick off meeting. U CU 2. Coordinate with subconsultants including but not limited to survey, geotechnical, and environmental permitting as well as other Project Team members. 3. Perform a detailed topographic survey of existing apron, proposed apron expansion footprint, mitigation areas, and wetland delineation as outlined in the attached survey scope of work by O'Neal Surveying Company. 4. Perform a geotechnical investigation to assess the existing soil strata classifications in the proposed mitigation areas. Geotechnical investigation will also include cores/bores to determine existing pavement thickness, soil strength, estimated 0 ground water level, and estimated seasonal high ground water level table. The geotechnical investigation will be performed as outlined in the attached scope of work by Tierra South Florida. U a) 5. Jacobs to provide full time badged escort for the geotechnical field crew. It is assumed that the geotechnical field work will take approximately 5 - 8 hour shifts to complete. CL 6. Research record drawings for underground utilities. (i.e. sewer, water, electric, gas, communication, etc.). CL 7. Perform an inventory and inspections of the existing taxiway edge light bases and guidance sign panel messages.All of the taxiway guidance signs at the airport will need to be updated to accommodate the two additional stub taxiways. 0 8. Perform site walk through survey to locate and note any special site conditions that would affect construction techniques or materials. Take photographs of the site and le provide written documentation, sketches, notes, or reports to confirm and record the 00Ln general conditions of the existing site. Field verify that all existing features in the field were picked up during the topographic survey. Cn CL 9. Assist Birkitt Environmental Services with preparation and attend Pre-Application meeting with SFWMD. 0 CU 10.Assist Birkitt Environmental Services with preparation and attend Pre-Application meeting with SFWMD. U Page 3of6 Packet Pg. 1096 C.36.a 11. Perform a wetlands and protected species impact and mitigation detailed site review for the proposed Aircraft Overflow Parking area, three on-site mitigation areas, and le 00 one off-site mitigation area. The environmental investigation will be performed as Ln outlined in the attached scope of work by Birkitt Environmental Services, Inc. 12. Perform QA/QC. CL U) ARTICLE B-30% DESIGN U i Based on the information collected under Article A,the 30%design documents will be developed for all elements identified in this scope of work. 1. Prepare for and attend one (1) design review meetings with the Airport to discuss project progress and review the design submittals. 2. Prepare preliminary pavement design report. All analytical methods, results, and recommendations will be summarized in a detailed written draft report. 0 3. Coordinate with Birkitt Environmental Services for the USACE permit. 4. Develop preliminary on-site and off-site mitigation design and report. The designs, mitigation plans, and reports will be completed as outlined in the attached scope of work by Birkitt Environmental Services, Inc. 5. Develop preliminary dewatering, shoulder stabilization, and erosion control CU Aircraft Overflow Apron to be constructed adjacent to salt ponds. CL 6. Develop the following anticipated plans: CU CL Overflow Apron /Mitigation Areas 30% Design Package Sheet Name Number of Sheets U Title Sheet00 1 Index of Drawings and 1 Ln Notes General Notes 1 Cn CL General Plan 2 U CrJ Survey Control Plan 3 Existing Conditions Plan 8 U Page 4 of 6 Packet Pg. 1097 C.36.a Geotech/Borings Plan 8 Demolition/Clearing & 8 le Grubbing Plan 00 LO Geometry Plan 2 Typical Sections 3 en CL Grading Plan 8 0 Drainage Plan 2 Landscape Plan 6 Landscape Details 2 Erosion Control/Dewatering 2 Plan Erosion Control/Dewatering 3 Details Electrical Demolition Plan 2 Electrical Plan 2 Miscellaneous Details 4 Total Sheet Count 68 x 7. Jacobs will perform preliminary drainage design and attend the necessary pre- application meeting with the South Florida Water Management District. Drainage CL improvements will include connecting existing storm sewer systems to the newly installed injection wells that were installed under a previous project. CU CL 8. Jacobs will perform preliminary airfield electrical design. The preliminary airfield electrical design will include the installation of new taxiway edge lights, installation of guidance signs, and providing new guidance sign panels due to the re-naming of the taxiways. U 9. Prepare preliminary cost estimate for 30%design. 00 LO 10.Coordinate, distribute and print the following copies of the 30% design drawings V-, (plans and design report) for review by the Airport: Cn CL Monroe County: 2 copies of plans (1 full size; 1 half size); 2 copies of engineering report U cri USACE: 2 copies of plans (1 full size; 1 half size); 2 copies of engineering report U Page 5of6 Packet Pg. 1098 C.36.a 11.Conduct an in-house QA/QC prior to the 30% design submission. The in-house > QA/QC check will involve an experienced independent individual, depending on le 00 each discipline, to conduct a comprehensive check on all documents to be L; submitted (e.g. plans and reports). Time will be required for engineers and CADD technicians/designers to correct items listed under the in-house QA/QC checks. Cn CL 12.Address comments from 30%design submission. 0 U Services for Article B will be provided under a lump sum basis. i a� PROJECT SCHEDULE The tentative project schedule from the Notice to Proceed date will be as follows: Project Schedule Article A— Data Collection NTP + 30 Calendar Days and Preliminary Design Article B— 30% Design NTP + 75 Calendar Days 0 Submit 30% Plans to January 2021 E Q) USACE Permit U Q) x Q) M cri CL cri CL Q) U 00 LO V_ 04 V_ U) CL U cri Page 6 of 6 Packet Pg. 1099 C.36.a JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE i Monroe County > Airport: le Key West International Airport 00, Project: Ln Aircraft Overflow Parking-Phase 1 01 V- FEE SUMMARY U) CL BASIC SERVICES Cn Hours Fee DBE AMOUNT 0 U Article A:Data Collection and Preliminary Design 212 $ 124,152 $ 96,388.00 I Article B:30%Design 882 $ 165,550 $ 63,822.00 Total Basic Services Lump Sum Fee 1,094 $ 289,702 $ 160,210 UJ TOTAL LUMP SUM PROJECT FEE 1,094 $ 289,702 $ 160,210 DBE Percentage 55.30% . i U x cri CL cri UJ CL 0 a= i a- i U 00 r L0 V- 04 V- U) CL U cri Packet Pg. 1100