Item C39 C.39'
BOARD OF COUNTY COMMSSIONERS
County of Monroe f Mayor Heather Carruthers,District 3
h} ] Mayor Pro Tem Michelle Coldiron,District 2
The Florida Keys Craig Cates,District 1
=E �j David Rice,District 4
`w'P•=w Sylvia J.Murphy,District 5
County Commission Meeting
October 213, 2020
Agenda Item Number: C.39
Agenda Item Summary #7451
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Matthew Howard (305) 292-4337
n/a
AGENDA ITEM WORDING: Approval of Third Amendment to the Task Order with CPH, Inc.
for the Monroe County Sheriffs Office Administration Building Envelope Evaluation and Repair
project in the amount of$2,880.00.
ITEM BACKGROUND: The MCSO Administration Building has continuing water intrusion
issues during rainfall events even after repairs to the roof and replacement of the windows. The
water intrusion has been determined to be caused by the breach of the cladding of the envelope of
the building. The County has contracted with CPH, Inc. for design drawings through construction
administration of the project. BOCC approved a construction contract with Keystar, Inc. for the
repairs to the building which is ongoing. A Subconsultant with CPH performed a field verification
test of the DOWSIL AllGuard sealant which failed the adhesion tests. The failure of the test is
thought to have occurred due to a large rain event (10" rainfall) which occurred within 36 hours of
the application of the sealant. This necessitates an additional site visit and adhesion test by the
subconsultant.
On-site witnessing of the adhesion test is a requirement of the warranty.
PREVIOUS RELEVANT BOCC ACTION:
8/19/20 — BOCC approved/ratified a contract with Keystar, Inc. for the emergency repairs to the
exterior insulation and finish system (EIFS) at the MCSO Admin Building.
9/8/20 — BOCC approved a Second Amendment with CPH, Inc. which added Construction
Administration Services to the Scope of Work.
CONTRACT/AGREEMENT CHANGES:
Add additional site visit and adhesion test by subconsultant
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Packet Pg. 1354
C.39:
Amend 3 to Task Order_CPH_legal stamped
Task Order& Amen d_CPH_EXEC_2.24.20
FINANCIAL IMPACT:
Effective Date: 10/21/20
Expiration Date: TBD
Total Dollar Value of Contract: $2,880.00 (cumulative total)
Total Cost to County: $2,880.00
Current Year Portion: $2,880.00
Budgeted: Yes
Source of Funds: 24000-560630-CG2006
CPI: n/a
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no If yes, amount:
Grant: no
County Match:
Insurance Required: Yes
Additional Details: Task Order: $27,420.00; 1st Amend: $13,320.00; 2nd Amend: $33,680.00
3rd Amend: $2,880.00; TOTAL: $77,300.00
24000-560630-CG2006
10/21/20 304-24000 - GEN GOVT CAP PROJECTS $2,880.00
CG2006
REVIEWED BY:
Cary Knight Completed 10/05/2020 4:27 PM
Kevin Wilson Completed 10/05/2020 4:41 PM
Joseph DiNovo Completed 10/06/2020 9:46 AM
Purchasing Completed 10/06/2020 10:12 AM
Budget and Finance Completed 10/06/2020 4:22 PM
Maria Slavik Completed 10/06/2020 4:22 PM
Liz Yongue Completed 10/06/2020 4:36 PM
Board of County Commissioners Pending 10/21/2020 9:00 AM
Packet Pg. 1355
C.39.a
THIRD AMENDMENT TO TASK ORDER FOR
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND CPH, INC.
FOR
MONROE COUNTY SHERIFF'S OFFICE ADMINISTRATIVE BUILDING ENVELOPE
EVALUATION AND REPAIRS
a)
0.
In accordance with the Consultant Agreement for Professional Architectural and Engineering 2
Services, made and entered into on December 19, 2018, between MONROE COUNTY, hereinafter
referred to as the "County," and CPH, INC. hereinafter referred to as "Consultant," where UJ
professional services are allowed if construction costs do not exceed Two Million and 00/100 Dollars Cn
($2,000,000.00), or for study activity if the fee for professional services for each individual study
under the contract does not exceed Two Hundred Thousand and 00/100 Dollars ($200,000.00),
hereinafter referred to as the"Agreement".
0
All terms and conditions of the Agreement apply to this Third Amendment to the Task Order, unless
this Amendment to the Task Order amends, adds, or modifies a provision or an Article of the X
Agreement of which will be specifically referenced in this Amendment to the Task Order and the 0
0
amendment, addition, or modification shall be precisely described. These additions apply only to the
project referenced in this Amendment.
E
This Third Amendment is effective on the 21st day of October 2020.
WHEREAS, the Monroe County Sheriff's Office Administration Building ("Building") on Stock CL
CU
Island was damaged in Hurricane Irma and has recently had a new roof and new windows installed,
Cn
and
WHEREAS, the Building is still experiencing water intrusion during rain events and the County has CL
asked the Consultant to perform a study and report on where the water is gaining entry into the
Building; and
0
WHEREAS, the parties executed a Task Order on February 24, 2020 whereby the Consultant
performed an inspection and provided reports on their findings; and
co
WHEREAS, the parties executed the First Amendment to the Task Order on June 12, 2020 whereby
the Consultant provided Construction Drawings and Specifications for the repairs; and
WHEREAS, the parties executed the Second Amendment to the Task Order on September 8, 2020
U
which added Construction Administration Services to the Scope of Work with the Consultant; and
Page 1 of 2
Packet Pg. 1356
C.39.a
WHEREAS, the field verification test of the DOWSIL AIIGuard failed the adhesion tests due to a
large rain event that occurred within 36 hours of the application by the Contractor which necessitates
an additional test.
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the E
CU
parties agree as follows:
a)
0.
1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement the 2
Consultant will coordinate with their subconsultant to facilitate an additional field verification
and adhesion test. w
0
Cn
2. In accordance with Article VII, paragraph 7.1.1 of the Agreement, the County shall pay the
Consultant a not to exceed fee of Two Thousand Eight Hundred Eighty and 00/100 Dollars
($2,880.00) upon completion of the site visit for VIP warranty compliance and approval by
the Director of Project Management.
CrJ
All other Terms and Conditions of the Agreement and Task Order as Amended shall remain
C.
unchanged and in full force and effect.
0
IN WITNESS WHEREOF, each party caused this Amendment to be executed by its duly authorized a
representative.
(SEAL) BOARD OF COUNTY COMMISSIONERS CL
Attest: Kevin Madok, Clerk OF MONROE COUNTY, FLORIDA
By: By: i
Deputy Clerk Mayor/Chairman CL
MOl+.ROE+CAGUNTY ATTORNEYS[J FFCE
Date APFIRoVED AS TO FC)Fi
t",CMk.J'...A€W ATTORNEYle
DA71E. 10-05-2020
(SEAL) CONSULTANT
Attest: CPH, INC. "'
Signature: Signature:
Name: Name:
U
Title: Title:
Date: Date:
Page 2 of 2
Packet Pg. 1357
C.39.b
SECOND AMENDMENT TO TASK ORDER FOR
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND CPH,INC.
FOR
MONROE COUNTY SHERIFF'S OFFICE ADMINISTRATIVE BUILDING
ENVELOPE EVALUATION AND REPAIRS
a)
CL
In accordance with the Consultant Agreement for Professional Architectural and Engineering
Services, made and entered into on December 19, 2018, between MONROE COUNTY,
hereinafter referred to as the "County," and CPU, INC. hereinafter referred to as "Consultant," Cn
where professional services are allowed if construction costs do not exceed Two Million and
001100 Dollars ($2,000,000.00), or for study activity if the fee for professional services for each 0
individual study under the contract does not exceed Two Hundred Thousand and 001100 Dollars
($200,000.00), hereinafter referred to as the"Agreement".
CU
All terms and conditions of the Agreement apply to this Second Amendment to the Task Order,
unless this Amendment to the Task Order amends, adds, or modifies a provision or an Article of CL
the Agreement of which will be specifically referenced in this Amendment to the Task Order and o
the amendment, addition,or modification shall be precisely described.These additions apply only
to the project referenced in this Amendment.
This Amendment is effective on the 8th day of September 2020.
Ci
le
WHEREAS, the Monroe County Sheriffs Office Administration Building ("Building") on Stock �!
Island was damaged in Hurricane Irma and has recently had a new roof and new windows installed,
and X
i
WHEREAS, the Building is still experiencing water intrusion during rain events and the County CL
has asked the Consultant to perform a study and report on where the water is gaining entry into the
Building; and
06
WHEREAS, the parties executed a Task Order on February 24, 2020 whereby the Consultant
performed an inspection and provided reports on their findings; and
WHEREAS, the parties executed the First Amendment to the Task Order on June 12, 2020 CU
whereby the Consultant provided Construction Drawings and Specifications for the repairs.
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below,the
parties agree as follows:
Page 1 of 3
Packet Pg. 1358
C.39.b
1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement the
Consultant and/or subconsultant will perform services as described below:
a. Phase IV—Construction Administration
Consultant and its Subconsultant will provide construction administration services
and oversight of the construction phase of the project. Services will include: CL
• Reviews and responses to Requests for Information(RFIs)
• Reviews of Contractor submittals and pay applications °CL
'
■ 0
Project site visits including evaluation of the work progress
+ Subconsultant site visit evaluations will include visual evaluations,
selective adhesion performance testing, selective water testing, field
Cn
discussions with County and Contractor and a written report with
photographic log documenting evaluation discoveries and discussions
0
2. In accordance with Article VII,paragraph 7.1.1 of the Agreement,the County shall pay the
Consultant a lump sum fee of Thirty-Three Thousand Six Hundred Eighty and 00/100 0
Dollars($33,680.00)paid on a percent complete basis for the following phases:
a. Phase IV$33,680.00,to be paid on a percent complete of phase IV scopes of work
as determined by County Department of Project Management. CL
0
All other Terms and Conditions of the Agreement and Task Order shall remain unchanged and in
full force and effect.
Ci
le
�i
i
X
[remainder of page intentionally blank] I
CL
06
CU
U
Page 2 of 3
Packet Pg. 1359
C.39.b
WITNESS WHEREOF, each party caused this Amendment to be executed by its duly
zed representative.
s
° BOARD OF COUNTY COMMISSIONERS CL
Kevin Madok, Clerk OF MONROE COU , F RIDA
a)
CL
p Clerk M yorl nman
Date 3 y° `'
MONROE COUW ATTORNEY'$OFFICE Cn
APPFI MASTO FM
r L-
Q)
ODEIHTY o
LAIR 9-01-2020
CL
(SEAL) CONSULTANT 0
Attest: CPH, INC.
kyo <
Signature: Signature.,__-
Name: 1 eVCG Name: 1. 1 L KKR U z V
Ci
le
rule: �'Oa�d YIGcCl! Title: W i P re->i G t Ci
04
Date: lo?- Date: 02 -zD 00 Uj
CL
06
i
t
w =.
rV
w =� U
Page 3 of 3
Packet Pg. 1360
FIRST AMENDMENT TO TASK ORDER
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
COUNTYBETWEEN MONROE ,INC.
FOR
MONROE i
COUNTY SHERIFF'SOFFICE ADMINISTRATIVE BUILDING
ENVELOPE EVALUATION AND REPAI a)
CL
In accordance with the Consultant Agreement for professional Architectural and Engineering
Services, made and entered into on December 19, 2018, between MONROE COUNTY,
hereinafter referred to as the "County,„ and CPH, INC. hereinafter referred to as "Consultant," Cn
where professional services are allowed if construction costs do not exceed Two Million and
00/100 Dollars ( 2,0 0,000.00), or for study activity if"the fee for professional services for each 0
individual study under the contract dues not exceed Two Hundred Thousand and 00/100 Dollars
( 00,0 0.00),hereinafter referred to as the "Agreement". 0
CU
All terms and conditions of the Agreement apply to this Amendment to the Task Order,unless this
Amendment to the Task Order amends, adds, or modifies a provision or an Article of theCL
Agreement of which will be specifically referenced in this Amendment to the "Task Order and the 12
amendment, addition, or modification shall be precisely described. 'These additions apply only to
e project referenced in this Amendment.
This Amendment is effective on the _1 , —day of - 20 0.
rJ
le
WHEREAS, the Monroe County Sheriff's Office Administration Building("Building") on Stock C!
Island was damaged in Hurricane Inna and has recently had a new roof and new windows installed,
and
i
WHEREAS, the Building is still experiencing water intrusion during rain events and the County CL
has asked the Consultant to perforni a study and report on where the water is gaining entry into the
Building, and
06
WHEREAS, the parties executed a Task Order on February 24, 2020 whereby the Consultant
performed an inspection and provided reports on their findings. 10
0
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the CU
parties agree as follows:
1. In accordance with Article 11, SCOPE OF BASIC SERVICES of the Agreement the
Consultant will perform services as described below;
a. Phase III—Construction Dr i eci is do s
Page 1 of
Packet Pg. 1361
C.39.b
Consultant will prepare documents detailing specifications of the repair with the
intent of the documents to be solicited for proposals from contractors.
Deliverables for this phase will be a set of Construction drawings to be submitted
for permit review and bid by General Contractors. 'F e following will be included
in this phase;
CL
Drawings, details and preparation for submittals,
Re mediation Specifications such as: CL
a,
o Technical Specifications 2
o Remediation details as needed >
r—
o Scope of work
U)
A draft set will be provided by the consultant for Co ty's review and co mments.
The final set will be provided upon formal approval by County. 0
2. In accordance with Article VII,paragraph ,1.1 of the Agreement,the County shall pay the
Consultant a lump sum fee of Thirteen Thousand Three Hundred Twenty and 00/100 Cn
Dollars( 13,320.00)paid on a percent complete basis for the following phases
a° phase 111 13,320.00, to be paid on a percent complete of phase III scopes of work CL
as determined by County Department of Project Management, 0
All other Terms and Conditions of the Agreement and Task Order shall remain unchanged and in
full farce and effect.
IN WITNESS WHEREOF, each party caused this Amendment to be executed by its duly Q
Ci
authorized representative. le
c®i
X
CONSULTANT:
14
Yo/
CPH,Inc. Date
06
MONROE COUNT
Roman Gastesi, County Administrator Date
U
(or designee)
APPROVED AS TO FORM
6-08-2020
Packet Pg. 1362
C.39.b
b
ASK ORDER FOR
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
��qgq COUNTY
bl a UJ ® ' INC.
FOR
i2
MONROE COUNTY SHERIFF'S OFFICE ADMINISTRATIVE BUILDING
ENVELOPE EVALUATION AND REPAIRS
In accordance with e Consultant Agreement for Professional Architectural and Engineering
Services, made and entered into on December 19, 2018, between MONROE COUNTY, uJ
hereinafter referred to as the "County," and CPH, INC. hereinafter referred to a "Consultant,"' 0
where professional services are allowed if construction costs do not exceed Two Million and
00/100 Dollars 2, , , or for study activity if the fee for professional services for each 0
individual study under the contract oes not exceed Two Hundred Thousand and 00/100 Dollars
( 2 fl ), hereinafter referred to as the" eerment7'
119
Cn
CU
All terms and conditions of the Agreement apply to this Task Order, unless this 'task Order
amends,adds,or modifies a provision or an Article of the Agreement ofwhich will be specifically
referenced in this Task Order and the amendment, addition, or modification shall be precisely 0
described. These additions apply only to the project referenced in this Task Order.
This TaskOrder i effective on the ay of J .....�_ 2 . 2
WHEREAS, the Monroe County Sheriffs Office Administration Building (" uildin „) on Stock
le
Island was damaged in Hurricane Inna and has recently had a new roof and new windows installed,
are
i
X
e Building is still experiencing water intrusion during rain events and the County X�
has asked the Consultant to perform a study and report on where the water is gaining entry into the
Building.
-THEREFORE, in consideration ofthe mutual promises and covenants set forth below, the 06
parties agree as follows:
1. In accordance with icle 11, SCOPE OF BASICSERVICES of the Agreement the CU
Consultant will perform services as described below.
a. Phase I—Initial Inspection
Consultant will conduct a one-day site visit and identify all the areas water intrusion is U
occurring in the building sin any testing methods deemed appropriate.
Deliverable for this phase will be a Phase I Report itemizing the findings with
photos and locations.
Pagel o
Packet Pg. 1363
C.39.b
b. Phase U-In Depth Analysis
Consultant will conduct a two-day site visit and identify the mems by which the water
is penetrating the envelope using any approved method.
Deliverables for this phase will be a Phase H Report itemizing the findings with CL
photos and locations
CL
2. In accordance with Article V13,paragraph 7.1.1 of the Agreemen4 the County shall pay the
Consultant a Not To Exceed fee of Twenty-Seven Thousand Four Hundred Twenty and
/100 Dollars( 27, 0.00)paid on a percent complete basis for the following phases: Cn
a. Phase I Initial Inspection -$4,500.00(lump sum), upon completion of inspection,
delivery of written report and approval by the Director of Project Management. 0
b. Phase H In Depth Analysis-$14,90. (jump sum),upon comple don of site visit,
delivery of written report and approval by the Director of Project Managernex
c. Reimbursable Expenses - $8,0DO.00 (not to exceed), upon receipt of appropriate
documentation and approval by the Director of Project Management.
CL
All other Terms and Conditions of the Task Order shall remain unchanged and in full force and
effect.
WHEREOF,IN WITI�IESS each party caused this Task Order to be executed by its duly authorized
representative.
Ci
Ci
le
CONSULTANT: 04
X
i
CPH
,Inc.
Date
1cu
Roman Gastesi, oa y in'strator Date
(or designee)
q
APPROVED AS TO FORM
Xo_ /, "-D-revt-
ATTORNEY Page 2 of 2
2- 1 - ZO
Packet Pg. 1364