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Item D05 D.5 BOARD OF COUNTY COMMSSIONERS County of Monroe fma Mayor Heather Carruthers,District 3 h} ] Mayor Pro Tem Michelle Coldiron,District 2 The Florida Keys Craig Cates,District 1 David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting October 213, 2020 Agenda Item Number: D.5 Agenda Item Summary #7292 BULK ITEM: Yes DEPARTMENT: Local Disaster Recovery TIME APPROXIMATE: STAFF CONTACT: Cynthia Guerra(305) 289-2588 NA AGENDA ITEM WORDING: Approve contract with the highest ranked respondent Tetra Tech, Inc. for Grant Management Services for the Voluntary Home Buyout Program funded through Community Development Block Grant-Disaster Recovery (CDBG-DR) funds in the not to exceed amount of$1.1 Million with no local match requirement. ITEM BACKGROUND: Hurricane Irma, a Category 4 hurricane, made landfall in the Florida Keys on September 10, 2017, causing the destruction or major damage to over 4000 homes. Congress appropriated $616 Million for the State of Florida in the aftermath of Hurricane Irma to be administered by the US Department of Housing and Urban Development. The Department of Economic Opportunity (DEO) developed a Community Development Block Grant - Disaster Recovery (CDBG-DR) Action Plan that detailed how the State will administer the funds statewide. The Action Plan allocated $15 Million for the Voluntary Home Buyout Program (VHBP) for the unincorporated portions of Monroe County. This program does not require a local match. The purpose of Rebuild Florida's CDBG-DR VHBP is to acquire properties that are in high-risk areas to help reduce the impact of future disasters. These funds will support property acquisition, structure demolition and conversion of the land to open space or storm water improvements that alleviate flooding. The property must be deed-restricted in perpetuity to open space uses or to restore and/or conserve the floodplain functions. The aggregate use of CDBG-DR funds shall principally benefit low and moderate income persons in a manner that ensures at least 70 percent of the grant amount awarded under this agreement is expended for activities that benefit such persons; Post Hurricane Irma, Monroe County conducted a countywide survey of impacted residents who were interested in housing disaster assistance funds. Monroe County conducted a public outreach campaign that consisted of a direct mail out to interested individuals, a media outreach campaign, and an online registration survey. Additionally, the County targeted homes that were deemed "Unsafe" by Code Compliance and the Special Magistrate through Code Compliance proceedings, due to Hurricane Irma. The program application period closed on September 27, 2019. Monroe County submitted a total of 62 properties with an initial estimated pre-storm Fair Market Value Packet Pg.2397 D.5 according to the Property Appraiser's database of $24 Million to the Florida Department of Economic Opportunity on October 1, 2019. On March 13, 2020, Monroe County received the Sub-recipient agreement detailing the $15 Million program award and program requirements, which was approved by the BOCC on May 20, 2020. DEO reviewed and approved the RFP and contract for Grant Management services in April 2020. On May 20, 2020 the BOCC approved the release of a Request for Proposal to competitively bid for a vendor for Grant Management Services. The Selection Committee met on July 28, 2020 and ranked Tetra Tech the highest respondent. The County Commission approved the Selection Committee recommended ranking on August 19, 2020. Staff has negotiated a contract and requests approval of the contract with Tetra Tech. The following grant management services will be provided by Tetra Tech and are further described in the scope of work in the attached contract in the not to exceed amount of$1.1 Million: • Program Delivery Activities to include o Implementation, Management and Maintenance o Finance, Compliance and Reporting o Data Management • Site Specific Activities o Intake and Eligibility o Pre-Offer and Closing Activities o Grant Closeout Monroe County will contract with multiple vendors to implement the VHBP with funds reimbursed through the CDBG-DR program. Staff are also working on vendor contracts to support other programmatic activities, including: Appraisal Services, Surveys, Environmental and Historical Review Services, and Legal Services. PREVIOUS RELEVANT BOCC ACTION: Agenda Item 5801 approving CDBG-DR VHBP grant application to DEO on 07/22/19, Agenda Item 5883 approving a resolution for CDBG-DR VHBP local project prioritization criteria on 08/21/19, Agenda Item 6404 approving a resolution to sign the CDBG-DR VHBP Subapplicant Agreement on 05/20/2020, Agenda Item 6367 approving the release of a Request for Proposal for Grant Management services on 05/20/2020 Agenda Item 7172 on 08/19/20 approving contract negotiation with the highest ranked vendor. CONTRACT/AGREEMENT CHANGES: NA STAFF RECOMMENDATION: APPROVE DOCUMENTATION: VHBP RFP Grant Management Services FINAL all exhibits Tetra Tech Proposal for Grant Management Services for the Community Block Grant-Disaster Recovery Voluntary Home Buyout Program Admin_Project Delivery Costs Monroe Sheet V3_Formatted Monroe County, FL_Tetra Tech Proposed Task Order 91_09.23.2020 (Clean) v2 VHBP Grant Management Services contract 10-1-2020 (TT Signed) Packet Pg.2398 D.5 FINANCIAL IMPACT: Effective Date: PENDING Expiration Date: Total Dollar Value of Contract: not to exceed $ 1.1 Million Total Cost to County: $ 0 Current Year Portion: NA Budgeted: No Source of Funds: CDBG-DR Voluntary Home Buyout Program (4337) CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: NA If yes, amount: Grant: $ 15 Million CDBG-DR Voluntary Home Buyout Program Grant County Match: $ 0 Insurance Required: The Consultant shall obtain insurance as specified in the attached contract and will maintain the required insurance at all times that the contract is in effect. Additional Details: Administrative expenses and operational activity cost will be paid through CDBG-DR funds with no local match requirement. Per coordination with DEO, reimbursement for programmatic activities are expected to occur as follows: • Program activities (soft/indirect costs) like what we are doing now that benefit the program as a whole are drawn down in SERA from a"general unallocated bucket" containing the full $15M grant award • The $15M will be available for reimbursement of soft/indirect costs when our Environmental Review and Request for Release of Funds are approved by DEO/HUD (these items are pending submittal to DEO sometime in October • Allocations from the $15M for direct costs associated with addresses will be made from the general unallocated bucket later as parcels come on line • "Direct cost" address assignment happens on the back end of the grant processing, any soft/direct costs remaining unallocated at the end of the grant will be spread against addresses. This is a reconciliation that will happen at the end and it does not preclude the County requesting reimbursement at any time REVIEWED BY: Helene Wetherington Completed 09/28/2020 8:36 AM Assistant County Administrator Christine Hurley Completed 10/02/2020 5:15 PM Cynthia Guerra Completed 10/02/2020 5:58 PM Christine Limbert Completed 10/05/2020 10:39 AM Purchasing Completed 10/05/2020 12:33 PM Budget and Finance Completed 10/05/2020 1:07 PM Maria Slavik Completed 10/05/2020 1:09 PM Packet Pg.2399 D.5 Liz Yongue Completed 10/05/2020 1:14 PM Board of County Commissioners Pending 10/21/2020 9:00 AM Packet Pg.2400 D.5.a CU REQUEST FOR PROPOSALS FOR Grant Management Services for the Community Block Grant — Disaster Recovery (CDBG-DR) Voluntary Home Buyout Program CU r- CU MONROE COUNTY, FLORIDA C . 8 23 0 CL CL a z�s IN qN _ .0 CU BOARD OF COUNTY COMMISSIONERS Mayor Heather Carruthers, District 3 Mayor Pro Tern Michelle Coldiron, District 2 Commissioner Craig Cates, District 1 U) Commissioner David Rice, District 4 Commissioner Sylvia Murphy, District 5 CU CU COUNTY ADMINISTRATOR CLERK OF THE CIRCUIT COURT ROMAN GASTESI KEVIN MADOK DISASTER RECOVERYCL MAY 2020 Packet Pg.2401 D.5.a NOTICE OF REQUEST FOR COMPETITIVE SOLICITATIONSCU NOTICE IS HEREBY GIVEN that on Thursday July 16, 2020, at 3:00 P.M., the Monroe County Purchasing Office will receive and open sealed responses for the following: U GRANT MANAGEMENT SERVICES FOR COMMUNITY DEVELOPMENT BLOCK GRANT- DISASTER RECOVERY VOLUNTARY HOME BUYOUT PROGRAM MONROE COUNTY, FLORIDA Pursuant to F.S. 50.0211(3)(a), all published competitive solicitation notices can be viewed at: www.floridaublicnotices.com, a searchable Statewide repository for all published legal notices. Requirements for submission and the selection criteria may be 0 requested from DemandStar at www.demandstar.com OR www.monroecount�bids.com. In response to Covid-19, the Monroe County Purchasing Departmentwill be implementing 0 a new electronic process for receiving and opening sealed bids. Monroe County is committed to continuing to receive and process competitive solicitations while maintaining 2 CL the health and safety of our employees and those who attend bid openings. Please do CL not mail or attempt to deliver in person any sealed bids. Mailed/physically delivered bids/proposals/responses WILL NOT be accepted. The Monroe County Purchasing Department hereby directs that bids be submitted via email to: OMB-BID no later than 3:OOP.M., on July 16, 2020. CU Please submit your confidential financial information in a SEPARATE EMAIL from your bid and required documents. Your subject line on both emails must read as follows: RFP Grant Management Services FOR U COMMUNITY DEVELOPMENT BLOCK GRANT- DISASTER RECOVERY Cn VOLUNTARY HOME BUYOUT PROGRAM Files that do not contain this subject line WILL BE REJECTED. Please note that the maximum file size that will be accepted by email is 25MB. Should your bid documentsCU exceed 25MB, please email: o b- urchasin ( monroecounty-fl. ov. The bid opening CU for this solicitation will be held virtually, via the internet, at 3:00 P.M., on July 16, 2020. CU You may call in by phone or internet using the following: Join Zoom Meeting https:Hmcbocc.zoom.us/j/4509326156 Meeting ID: 450 932 6156 Dial by your location One tap mobile +1 646 518 9805 US (New York) .. +16465189805„4509326156# US (New York) +1 669 900 6833 US (San Jose) +16699006833„4509326156# US (San Jose) U Packet Pg.2402 D.5.a Publication Dates Citizen: Sat., 06/13/2020 Miami Herald: Sat., 06/13/2020 0 Keys Weekly: Thur., 06/18/2020 News Barometer: Fri., 06/19/2020 U cu r— cu 0 U 0 U 2 CL CL crj U U) crj CL CL crj Packet Pg.2403 D.5.a TABLE OF CONTENTS CU r- NOTICE OF REQUEST FOR COMPETITIVE SOLICATIONS 0 SECTION ONE - Instructions to Respondents & Scope of Work 0 U SECTION TWO - Draft Contract SECTION THREE- County Forms Crj - Crj U 0 U 2 CL CL Crj U U) Crj CL CL Crj Packet Pg.2404 D.5.a SECTION ONE: INSTRUCTIONS TO RESPONDENTS 1. Objective of the Request for Proposals/Scope of Services 0 Monroe County is soliciting consultants to assist the county in administrating the Community 0 Development Block Grant - Disaster Recovery (CDBG-DR) Voluntary Home Buyout Program (VHBP) through a Sub-recipient agreement with the Florida Department of Economic Opportunity U (DEO) to ensure proper execution and compliance with Federal, State, and Local rules, regulations, and program intent. A copy of the sub-recipient agreement (Exhibit XX) and the State's action plan (Exhibit XX) is being provided. All services shall comply with the U.S. Department of Housing and Urban Development (HUD) and DEO guidelines. Consultants shall submit a program methodology sufficient to accomplish, but not limited to, the requirements CU below: CU CDBG-DR Program Design and Implementation Assist Monroe County in developing the program, design, and implementation services necessary 0 to mobilize/launch its production implementation systems with a team of county employees assigned to support the program delivery. To support the programs and projects to help people, properties, and communities recover from storm related damage due to Hurricane Irma as follows: 0 • Assist in developing a staffing plan for Monroe County CDBG-DR VHBP that includes: o Organizational Chart; 2 CL o Job Descriptions for County, contracted staff, and vendors; CL o Scope of work and procurement plan for vendors and construction consultants. • Assist in the administration of the financial management system in a manner that complies with all applicable HUD, CDBG-DR, and DEO rules. • Establish and administer quality assurance and quality control system in a manner that complies with all applicable HUD, CDBG-DR, and DEO rules. — CU • Establish and administer a system record, applicant case management, and buyout project tracking system. • Establish and administer public information and communications program. — • Design and implement a public outreach campaign to target home owners that may have been impacted by Hurricane Irma. • Establish and administer production/grants management reporting system. U) • Provide ongoing program administration, policy, grants, and financial management services to support Monroe County CDBG-DR Programs and Projects. • Develop underwriting criteria that meet or exceed underwriting standards found in 24 CFR CU 570.209. CU • Develop policies and procedures that at a minimum address compliance requirements, application process and requirements, and reporting methodology • Complete program / project design and process maps for launch of intake and buyout services including: applicant case management, damage assessment by a certified CL assessor, demolition and construction management, land and structure buyout, appraisal, environmental review, title services, legal services, finance, compliance and reporting. CL • Assist with meeting deadlines imposed by the State of Florida DEO and HUD for documentation, completion of work, etc.; • Review of current County policies and assistance with development and documentation of new County policies to ensure compliance with HUD and State of Florida DEO requirements and guidelines; 1 Packet Pg.2405 D.5.a • Prepare documentation related to performance of contracted services to ensure that estimates are accurate, and expenses are eligible and documented, and that project work CU is properly documented for sufficient reimbursement to the County from the State of Florida; 0 0 Intake, Eligibility, and Acquisition Operations • Develop policies, procedures, and provide guidance for managing a CDBG-DR VHBP. U • Complete program/project design and process maps for launch of intake and construction services. • Design a Voluntary Home Buyout application and application process. • Administer intake center and applicant case management; • Provide Intake and Eligibility operators who are cable of quickly and efficiently conducting CU application processing to include determination of program eligibility in accordance with CU all program requirements, ownership, FEMA, insurance and other payments, duplication of benefits, and other documentation as required. • Intake center must be operational and staffed in a manner to reduce wait time and to accommodate working families. 0 • Provide mobile intake center as requested by County. U • Consultant will ensure that bi-lingual (Spanish) as well as any other language issues are addressed with all applicants. 0 • Consultant must be granted approval from the County before the closing of any Intake center. Intake operations will begin within forty-five (45) days of award of this contract 2 CL unless otherwise agreed to by the County. CL • Intake operations will last six (6) months for application acceptance and completion. County reserves the right to extend operations for up to three (3) additional months. _ • Provide timely, ongoing communications with each applicant regarding the status of their application. • Provide a certified inspector to assess damages of each property to assure that damages CU were caused by Hurricane Irma. • Coordinate, monitor, track, and troubleshoot buyout services in coordination with the County and contracted vendor services including the following: land and structure buyout, _ appraisal, environmental and historical review, title services, legal services, demolition and construction management, finance, compliance and reporting. • Support coordination with DEO on all required approvals in advance of buyout. • Assist with citizen complaints, dispute resolution and appeals to ensure timely resolution; • Assist with development of policies and procedures to detect and prevent fraud, waste and abuseCU • Assist with performing negotiations, presenting sale offers to property owners, and CU coordinate closings per HUD, State of Florida DEO and County guidelines; • Provide tenant relocation services following mandatory Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA)as applicable, and as amended (49 CFR 24), and 104(d) of the Housing and Community Development Act of 1974, as amended CL (24 CFR 42). Any activity subject to the URA must document completion of the acquisition by submitting all documentation required for a desk monitoring of the acquisition, including CL a notice to property owners of his or her rights under URA, an invitation to accompany the appraiser, all appraisals, offer to the owners, acceptance, contract for sale, statement of settlement costs, copy of deed, waiver of rights (for donations), as applicable. The documentation shall be submitted to prior to completing the acquisition (closing) so that DEO can determine whether remedial action may be needed. The Subrecipient shall CU provide relocation assistance to displaced persons as defined by 24 C.F.R. § 2 Packet Pg.2406 D.5.a 570.606(b)(2), that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project; CU Finance, Compliance and Reporting 0 • Develop and operate an interim system record, applicant case management, and project tracking system. • Complete update of unmet needs data. U • Assist in submitting revised budget for homeowner services project based on updated unmet needs and intake center data. • Provide ongoing project implementation, compliance management supervision/support, and reporting services. CU • Support the county in responding to any audits requested by external organizations. CU • Assist with document verification insuring that there is no duplication of benefits in accordance with HUD, federal, and state policy. • Consultant will work closely with County staff to provide a report that includes metrics that demonstrate the implementation costs to date with projected spending. 0 • Provide a monthly report that outlines the progress made to date, the projected activities to be completed in the upcoming months, and any risks or issues identified for the delivery of the projects and details the grant funding approved versus funding disbursed. The 0 report must be submitted to County staff 10 days after the end of the month. • Complete contract and subcontract activity form HUD-2516 April 15 and October 15 of 2 each year through DEO's SERA reporting system. CL • Provide a weekly status update on pending, active, and completed assistance applications. _ • Provide a detailed timeline for implementation consistent with the milestones outlined in the subrecipient agreement and report actual progress against the projected progress on a monthly basis. CU - • Provide a detailed budget and measure actual cost versus projected cost on a monthly basis. • Annually by July 15 provide a Section 3 Summary Report. • Assist with project final inspections, audits, and compliance with all applicable HUD, CDBG-DR, and State of Florida DEO rules, regulations, policies, and procedures, and; • Provide close-out reports in compliance with subrecipient agreement. U) • Select and implement an electronic and/or web-based tools for the management of the VHBP and long-term data management. Ensure close coordination with Monroe County Information Technology Department in the evaluation, implementation and utilization of all CU electronic systems to ensure transfer at the end of the contract period; CU • Assist with developing safeguards for use and storage of program data, including prevention of unauthorized access and prevention of accidental or unlawful destruction or loss of data; • Implement procedures to return all program data to Monroe County in a useable format at CL the conclusion of any contract executed from this RFP; • In accordance with 102(b), Public Law 101-2357 42 U.S.C. § 3545, assist the County with submission and updates of Form HUD 2880 to DEO within thirty (30) calendar days of changes in situation which would requires that updates be prepared; • Meet or exceed federal underwriting standards and establish underwriting criteria that, complies with CBBG criteria at 24 CFR 570.209; • Other related activities as requested by the County. 3 Packet Pg.2407 D.5.a These services will be funded under the Federally-Funded Subrecipient Agreement between the CU County and the Florida Department of Economic Opportunity (DEO), and attached hereto as Exhibit A. The selected CONTRACTOR is bound by the terms and conditions of the County's 0 Subrecipient Agreement with DEO. 0 The CONTRACTOR is required to be familiar with and shall be responsible for complying with all P federal, state, and local laws, ordinances, rules, and regulations that in any manner affect the work. The CONTRACTOR agrees to provide reports or information to the County as needed to comply with the County's obligation to submit reports to DEO on the progress of the work under this Agreement. CU r_ CU 2. Background Information The U.S. Department of Housing and Urban Development (HUD) allocated Community Development Block Grant - Disaster Recovery (CDBG-DR) funds to the State of Florida 0 Department of Economic Opportunity (DEO) to be distributed in the Federal Emergency Management Agency (FEMA) declared counties impacted by Hurricane Irma for activities authorized under Title I of the Housing and Community Development Act of 1974 (42 United 0 States Code (U.S.C.) 5301 et seq.) and described in the State of Florida Action Plan for Disaster ecover�. The Rebuild Florida VHBP was created to encourage risk reduction through the purchase of residential property in high flood-risk areas to help reduce the impact of future CL CL disasters. Monroe County will use CDBG-DR funds to principally benefit low-and moderate-income persons in a manner that ensures that at least seventy percent (70%) of the grant amount awarded is expended for activities that benefit such persons. Funds will be used to implement the VHBP. The VHBP will meet the Low- Moderate-Income (LMI)Area Benefit, and the Low-to Moderate-Income CU Housing (LMH) National Objective. To meet the LMI Area Benefit, the properties acquired through buyouts will be used in a way that benefits all the residents in an area where at least 51 percent of the residents are low- and moderate-income persons. U The County will create a VHBP to encourage risk reduction through the acquisition of residential Cn property in high flood risk areas. For all properties acquired by the County through the VHBP, a restrictive covenant must be recorded upon closing of the transaction that will limit all future development of the site to recreation, green space, or flood control uses in perpetuity. CU The VHBP will meet the following goals: CU • Acquire properties that were impacted by Hurricane Irma and convert the property to recreation, green space, and/or flood control uses in perpetuity • Provide mitigation to the County against future flood damages, effects of sea level rise, and health and safety risks for owners and rescuers. • Reduce repetitive subsidized flood insurance payments and federal disaster CL assistance Monroe County, with support from the contracted vendor, will conduct all program, design, and implementation services necessary to mobilize/launch a comprehensive VHBP to reduce long- term community risk. U 4 Packet Pg.2408 D.5.a Monroe County was declared the most impacted and distressed county as a result of Hurricane Irma and was allocated through DEO $15 Million to implement the VHBP. The County solicits CU responses from qualified and experienced individuals or firms to provide Grant Administration Services for the VHBP through a Services Contract. 0 3. Evaluation Criteria 0 Each proposal will be reviewed, and consideration will be given to each of the following criteria: U • Experience with HUD CDBG-DR Program design and implementation within the past 8 years • Experience with VHBP and/or Land Acquisition Programs • Experience with communicating with the public, government agencies and legislative bodies CU r- • Demonstrated internal capacity, qualified staffing and resources to effectively and CU efficiently execute all program elements • Price: Cost and Hourly Rates E 0 4. Content of Submission The proposal submitted via email to OMB-BI sCd) onroecounty-fl.gov; shall be clear and 0 concise, tabulated, and provide the information requested herein. Statements submitted without the required information will not be considered. Responses shall be organized as 2 indicated below. The Respondent should not withhold any information from the writtenCL response in anticipation of presenting the information orally or in a demonstration, since oral presentations or demonstrations may not be solicited. Each Respondent must submit _ adequate documentation to certify the Respondent's compliance with the County's requirements. Respondent should focus specifically on the information requested. 5. Format. CU The response, at a minimum, shall include the following: A. Cover Paae U A cover page that states "PROPOSAL FOR GRANT MANAGEMENT SERVICES" must be included. The cover page should contain Respondent's name, address, telephone number, and the name of the Respondent's contact person(s). CU B. Tabbed Sections CU Tab 1. Executive Summary The Respondent shall provide a narrative of the firm's qualities and capabilities that demonstrates how the firm will work with the County to fulfill the Q. requirements of this Project. Describe the firm's methods of providing Services listed in Section One, both in the office and at locations in the County. Tab 2. Relevant Experience U The Respondent shall provide a project history of the firm or organization 5 Packet Pg.2409 D.5.a demonstrating experience with projects that are similar in scope and size to the proposed Project within the last ten (10) years. CU Tab 3. Past Performance on Similar Projects 0 0 The Respondent shall provide a list of past projects indicating the following: • Name and full address of the referenced project client U • Name and telephone number of client contact for referenced project • Date of initiation and completion of contract • Summary of the project and services including contract amounts and/or number of clients served CU Tab 4. Project Approach CU The Respondent shall describe the approach and methodology it will use to accomplish the work defined herein. The project approach shall include information on schedule and availability where applicable. The vendors will be 0 required to comply with all laws, rules and regulations effecting the Scope of Work set forth herein. 0 U Tab 5. Staffingfor this Project & Qualifications of Key Personnel J Y 2 CL CL The Respondent shall describe the composition and structure of the firm (sole proprietorship, corporation, partnership, joint venture) and include names of persons with an interest in the firm. The Respondent shall provide the same information for any subcontractors. x The Respondent shall include a list of the proposed staff that will perform the CU work required if awarded this contract. An organizational chart and management plan should be included in this section. The Respondent shall also include minimum qualifications for each class of employee of the project team and identify his/her role on the team. Include in this section the location U of the main office and the location of the office proposed to work on this project. U) Tab 6. Other Information Respondent shall provide any additional project experience that will give an indication of the Respondent's overall abilities. Tab 7. Project Budget Respondent shall use a format similar to that of the sample shown below, with CL at least as much detail. The titles of persons working on this project and the hourly rates shall be listed. Any other expenses not included in these hourly CL rates shall be itemized at the bottom. U 6 Packet Pg.2410 D.5.a You may use a spreadsheet of your own design, but it must be in similar format, and include at least as much information. CU "fully o loaded" 0 hourly hourly Position Description rate* rate** Project Manager Grants Technician Administrative Specialist CU CU Intake/Case Worker Specialist Information Technology and Data Management Specialist 0 Financial Manager Grant Compliance/Quality Assurance Specialist U Planning and Program Support Subject Matter Experts (SME) > 0 L- CL Reporting Analyst CL Relocation Specialist Certified Damage Assessor/ Inspector CU *base hourly rate does not include "out-of-pocket'costs, such as travel, lodging, meals, supplies, etc. **Included in "fully loaded"hourly rate:lodging, per diem, and overhead U) CU CU CL CL 7 Packet Pg.2411 D.5.a Tab 8. Financial Information and Litigation CU The Respondent will provide the following information: 1. A list of the person's or entity's shareholders with five percent or more of the stock or, if a general partnership, a list of the general partners; or, if a 0 limited liability company, a list of its members; or, if a solely owned proprietorship, names(s) of owner(s); U 2. A list of the officers and directors of the entity; 3. The number of years the person or entity has been operating and, if different, the number of years it has been providing the services, goods, or construction services called for in the bid specifications (include a list of similar projects); CU 4. The number of years the person or entity has operated under its present CU name and any prior names; 5. A print out of the "Detail by Entity Name" screen from the Respondent's listing in www.sunbiz.orq; 6. A copy of the Respondent's Annual Report that is submitted to the Florida 0 Secretary of State; 7. Answers to the following questions regarding claims and suits: a. Has the person, principals, entity, or any entity previously owned, 0 operated or directed by any of its officers, major shareholders or directors, ever failed to complete work or provide the goods for which it has contracted? Yes or no. If yes, provide details; CL C CL b. Are there any judgments, claims, arbitration proceeding or suits pending or outstanding against the person, principal of the entity, or entity, or any entity previously owned, operated or directed by any of its officers, directors, or general partners? Yes or no. If yes, provide details; c. Has the person, principal of the entity, entity, or any entity previously CU owned, operated or directed by any of its officers, major shareholders or directors, within the last five years, been a party to any lawsuit, arbitration, or mediation with regard to a contract for services, goods or construction services similar to those requested U in the specifications with private or public entities?Yes or no. If yes, provide details; U) d. Has the person, principal of the entity, or any entity previously owned, operated or directed by any of its officers, owners, partners, major shareholders or directors, ever initiated litigation against the CU county or been sued by the county in connection with a contract to CU provide services, goods or construction services? Yes or no. If yes, provide details; e. Whether, within the last five years, the owner, an officer, general partner, principal, controlling shareholder or major creditor of the CL person or entity was an officer, director, general partner, principal, controlling shareholder or major creditor of any other entity that CL failed to perform services or furnish goods similar to those sought in the request for competitive solicitation; 8. Customer references (minimum of three), including name, current address and current telephone number; 9. Credit references (minimum of three), including name, current address and 8 Packet Pg.2412 D.5.a current telephone number; 10. Audited financial statements for the prior three years for the responding CU entity or for any entity that is a subsidiary to the responding entity. 0 The County reserves the right to request additional information related to the financial qualifications, technical competence, the ability to satisfactorily perform within the contract time constraints, or other information the County deems necessary to enable the department U and Board of County Commissioners to determine if the person responding is responsible. Tab 9. County Forms Respondent shall complete and execute the forms specified below and located in this RFP, a) CU as well as copies of all insurance and occupational licenses and shall include them in this CU section, i.e. Tab 9: Forms 0 Submission Response Form Lobbying and Conflict of Interest Ethics Clause Non-Collusion Affidavit Drug Free Workplace Form Public Entity Crime Statement Request of Waiver of Insurance Requirements (optional) U Minority Owned Business Declaration Form Vendor Certification regarding scrutinized companies Lists CL C Certification Regarding DisbarmentCL Anti-Lobbying Certification Form Disclosure Form to Report Lobbying (Form-LLL) x COPIES OF RFP DOCUMENTS CU J A. Only complete sets of RFP Documents will be issued and shall be used in _ preparing responses. The County does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets. U B. Complete sets of RFP Documents may be obtained in the manner and atthe e locations stated in the Notice of Request for Proposals. 6. SUBMISSION OF RESPONSES CU CU In response to Covid-19, the Monroe County Purchasing Department will be implementing a new electronic process for receiving and opening sealed bids. Monroe County is committed to continuing to receive and process competitive solicitations while maintaining the health and safety of our employees and those who attend bid openings. Please do not mail or attempt to CL deliver in person any sealed bids. Mailed/physically delivered bids/proposals/responses WILL NOT be accepted. The Monroe County Purchasing Department hereby directs that bids be submitted via email to: OMB-BI DSC_ onroecoun U no later than 3:OOP.M., on July 16, 2020. Please submit your confidential financial information 9 Packet Pg.2413 D.5.a in a SEPARATE EMAIL from your bid and required documents. Your subject line on both emails must read as follows: CU Grant Management Services FOR 0 COMMUNITY DEVELOPMENT BLOCK GRANT- DISASTER RECOVERY VOLUNTARY HOME BUYOUT PROGRAM U Files that do not contain this subject line WILL BE REJECTED. Please note that the maximum file size that will be accepted by email is 25MB. Should your bid documents exceed 25MB, u please email: o b- urchasingp_ onroecounty-fl.gov. The bid opening for this solicitation will be held virtually, via the internet, at 3:00 P.M., on July 16, 2020. You may call in by phone or internet using the following: CU r_ CU Join Zoom Meeting https:Hmcbocc.zoom.us/j/4509326156 Meeting ID: 450 932 6156 E One tap mobile Dial by your location +16465189805„4509326156# US (New York) +1 646 518 9805 US (New York) +16699006833„4509326156# US (San Jose) +1 669 900 6833 US (San Jose) A public notice will be issued regarding the Selection Committee meeting and how to attend U that meeting virtually. Physical attendance may be permitted depending upon the directives from the Governor of Florida, Monroe County Mayor or other local officials. Please check public 2 CL notices for additional information. Respondents will be asked to attend the selection committee CL meeting to make presentations of no longer than 15 minutes and answer questions from the selection committee members. Interested firms or individuals are requested to indicate their interest by submitting a proposal via email to OMB-BIDSC_ onroecounty-fl.us which must be received on or before 3:00 P.M. CU local time on July 16, 2020.No proposals will be accepted after 3:00 P.M. Faxed or proposals shall be automatically rejected. It is the sole responsibility of each Respondent to ensure its _ proposal is received in a timely fashion. U Each Respondent shall submit with his Response the required evidence of his qualifications and experience. Cn 7. DISQUALIFICATION OF RESPONDENT CU A. NON-COLLUSION AFFIDAVIT: Any person submitting a proposal in response CU to this invitation must execute the enclosed NON-COLLUSION AFFIDAVIT. If it is discovered that collusion exists among the Respondents, the proposals of all participants in such collusion shall be rejected, and no participants in such collusion will be considered in future proposals for the same work. CL CL B. PUBLIC ENTITY CRIME: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit Proposals on leases or perform work as a contractor, supplier, subcontractor, 10 Packet Pg.2414 D.5.a or contractor under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in CU Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. Category Two: $35,000.00 0 C. DRUG-FREE WORKPLACE FORM: Any person submitting a bid or proposal 0 in response to this invitation must execute the enclosed DRUG-FREE U_ WORKPLACE FORM and submit it with his/her proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in u immediate disqualification of the bid or proposal. D. LOBBYING AND CONFLICT OF INTEREST ETHICS CLAUSE: Any person CU submitting a bid or proposal in response to this invitation must execute the CU enclosed LOBBYING AND CONFLICT OF INTEREST CLAUSE and submit it with his/her bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the E bid or proposal. 0 E. VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS: Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or U services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to 2 CL Section 215.4725, Florida Statutes, or is engaged in a Boycott of Israel. Section CL 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with - Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, CU Florida Statutes, or is engaged in business operations in Cuba or Syria. F. The CONTRACTOR shall not be a debarred or suspended entity in accordance _ with 24 CFR 570.489(1). Any debarred or suspended entity shall be disqualified. Cn 8. EXAMINATION OF RFP DOCUMENTS CU A. Each Respondent shall carefully examine the RFP and other contract CU documents and inform himself/herself thoroughly regarding any and all conditions and requirements that may in any manner affect cost, progress, or performance of the work to be performed under the contract. Ignorance on the part of the Respondent shall in no way relieve him/her of the obligations and CL responsibilities assumed under the contract. CL B. Should a Respondent find discrepancies or ambiguities in, or omissions from, the specifications, or should he be in doubt as to their meaning, he shall at once notify the County. U 11 Packet Pg.2415 D.5.a 9. INTERPRETATIONS, CLARIFICATIONS, AND ADDENDA CU No oral interpretations will be made to any Respondent as to the meaning of the RFP and contract documents. Any inquiry or request for interpretation received in writing ten (10) or 0 more days prior to the date fixed for opening of responses will be given consideration. Questions should be directed, in writing, to: U Helene Wetherington, Monroe County Disaster Recovery Director u 2798 Overseas Highway Marathon, Florida 33050 CU or by Facsimile to: CU (305) 292-4515 All such changes or interpretation will be made in writing in the form of an addendum and, if E issued, will be posted on DemandStar and a notification will be furnished to all known prospective Respondents listed as planholders prior to the established Proposal opening date. Each Respondent shall acknowledge receipt of such addenda in his/her Proposal. In case any E Respondent fails to acknowledge receipt of such addenda or addendum, his/her response will r- nevertheless be construed as though it had been received and acknowledged and the U submission of his/her response will constitute acknowledgment of the receipt of same. All addenda are a part of the contract documents and each Respondent will be bound by such 2 CL addenda, whether or not received by him/her. It is the responsibility of each Respondent to CL verify that he/she has received all addenda issued before responses are opened. 10. GOVERNING LAWS AND REGULATIONS x The Respondent is required to be familiar with and shall be responsible for complying with all CU federal, state, and local laws, ordinances, rules, professional license requirements and regulations that in any manner affect the work. Knowledge of occupational license _ requirements and obtaining such licenses for Monroe County and municipalities within Monroe County are the responsibility of the Respondent. The following federal laws and regulations will apply to this Agreement: 24 CFR 570, 2 CFR U) 200 Part 200- Uniform Administrative Requirements, cost Principals and Audit Requirements for Federal Awards (links attached as Exhibit B), Federal Register Guidance (82 FR 5591 & 82 FR 36812 and 81 FR 83254), 83 Federal Register(FR) 5844. Also attached is 2 CFR Part 200 Overview for Grantees (Grant Management & Oversight Division/Office of StrategicCU CU Planning and Management) (Attached as Exhibit C). All funded activities under this agreement shall meet one of the three National Objectives listed in 24 C.F.R. 570.483(b), (c), and (d). CL The Community Development Block Grant — Disaster Recovery (CDBG-DR) allocation to the CL State of Florida is governed by the following laws and regulations: (a) The Housing and Community Development Act of 1974; (b) Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C.5155), as amended; (c) Section 18 of the Small Business Act, as amended (14A U.S.C. 647)44 CFR 206.191 Duplication of Benefit 12 Packet Pg.2416 D.5.a (d) Duplication of Benefits Federal Register, Vol. 76, No.221, November 16, 2011 (76 FR 71060) Public Law 113-2: CU (e) Disaster Relief Appropriations Act, 2013 (at HR 152-34) (f) The HUD Federal Register Notice at 78 FR 14329 published March 5, 2013 0 (g) HUD Federal Register Notice at 78 FR 23578 published April 19, 2013 (h) HUD Federal Register Notice at 78 FR 76154 published December 16, 2013 (i) The applicable laws of the State of Florida; and U (j) By the laws and regulations promulgated by the State for the CDBG-DR program. (k) In addition to the citations noted, the CDBG-DR allocation is also subject to "cross- u cutting" Federal requirements referenced herein and contained in 2 CFR 200 Sub- part F —Appendix CU 10.1 Federal Changes CU (I) Contractor or Sub-recipient shall at all times comply with all applicable Federal regulations, policies, procedures and directives, including without limitation those listed directly or by reference in this Contract between the State of Florida Department of economic opportunity and the Contractor or Sub-recipient, as such Federal regulations, policies, procedures and directives may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this contract. Reference: (49 CFR Part 18) U 11. PREPARATION OF RESPONSES > 2 CL Signature of the Respondent: The Respondent must sign the response forms in the space CL provided for the signature. If the Respondent is an individual, the words "doing business as or "Sole Owner" must appear beneath such signature. In the case of a partnership, the signature of at least one of the partners must follow the firm name and the words "Member of the Firm" should be written beneath such signature. If the Respondent is a corporation, the title of the officer signing the Response on behalf of the corporation must be CU stated along with the Corporation Seal Stamp and evidence of his authority to sign the Response must be submitted. The Respondent shall state in the response the name and _ address of each person having an interest in the submitting entity. _ U 12. MODIFICATION OF RESPONSES a) U) Written modification will be accepted from Respondents via email as indicated in the Notice of Request for Proposals and received prior to Proposal due date and time. Modifications must be submitted via email to OMB-BI SCd) onroecounty-fl.gov. with the following in the subject CU line of the email "Modification to Proposal — Monroe County Proposal for Grant CU Management Services." Faxed modifications shall be automatically rejected. 13. RESPONSIBILITY FOR RESPONSE The Respondent is solely responsible for all costs of preparing and submitting the response, CL regardless of whether a contract award is made by the County. 14. RECEIPT AND OPENING OF RESPONSES Responses will be received until the designated time and will be publicly opened. Respondents names shall be read aloud as stated in the Notice of Request for Competitive Solicitations. 13 Packet Pg.2417 D.5.a Monroe County's representative authorized to open the responses will decide when the specified time has arrived, and no responses received thereafter will be considered. No CU responsibility will be attached to anyone for the premature opening of a response not properly identified. Respondents or their authorized agents are invited to be present via the zoom 0 platform. 0 15. DETERMINATION OF SUCCESSFUL RESPONDENT Following the receipt of responses, the selection committee will meet in a publicly noticed meeting and evaluate the responses based on the criteria and point total below. The contract shall be awarded based on the following criteria: a) • Experience with HUD CDBG-DR Program design and implementation within the past CU 10 years (25 points) CU • Experience with VHBP and/or Land Acquisition Programs (15 Points) • Experience with communicating with the public, government agencies and legislative bodies (10 points) • Demonstrated internal capacity, qualified staffing and resources to effectively and 0 efficiently execute all program elements (10 Points) • Price: Cost and Hourly Rates (40 Points) 0 U A public notice will be issued regarding the Selection Committee meeting and how to attend that meeting virtually. Physical attendance may be permitted depending upon 2 CL the directives from the Governor of Florida, Monroe County Mayor or other local CL officials. Please check public notices for additional information. Selected respondents will be asked to attend the selection committee meeting to make presentations of no longer than 15 minutes and answer questions from the selection committee members. The County reserves the right to reject any and all responses and to waive technical errors CU and irregularities as may be deemed best for the interests of the County. Responses that contain modifications are incomplete, unbalanced, conditional, obscure, or that contain additions not requested or irregularities of any kind, or that do not comply in every respect with the Instruction to Respondent and the contract documents, may be rejected at the option of U the County. a) U) 16.AWARD OF CONTRACT A. The County reserves the right to award separate contracts for the services based on geographic area or other, and to waive any informality in any response, or to re-advertise CU for all or part of the work contemplated. B. The County also reserves the right to reject the response of a Respondent who has previously failed to perform properly or to complete contracts of a similar nature on time. C. Subject to DEO approval, the recommendation of staff shall be presented to the Board of County Commissioners of Monroe County, Florida, for final selection and award of CL contract. 17. CERTIFICATE OF INSURANCE, INSURANCE REQUIREMENTS AND BONDS The Respondent shall be responsible for all necessary insurance coverage as indicated below. Certificates of Insurance must be provided to Monroe County within fifteen (15) days after 14 Packet Pg.2418 D.5.a award of contract, with Monroe County BOCC listed as additional insured as indicated. If the proper insurance forms are not received within the fifteen (15) day period, the contract may be CU awarded to the next selected Respondent. Policies shall be written by companies licensed to do business in the State of Florida and having an agent for service of process in the State of 0 Florida. Companies shall have an A.M. Best rating of VI or better. The required insurance shall be maintained at all times while Respondent is providing service to County. U Worker's Compensation Statutory Limits Employers' Liability Insurance Bodily Injury by Accident $1,000,000 Bodily Injury by Disease, policy limits $1,500,000 CU Bodily Injury by Disease, each employee $1,000,000 CU Commercial General Liability, including Premises Operation Products and Completed Operations 0 Blanket Contractual Liability Personal Injury Liability E Expanded Definition of Property Damage U 2 $5,000,000 Combined Single Limit per occurrence/ general aggregate CL CL Coverage myst include coverage for blanket contractual liability for the obligations assumed under contract Vehicle Liability (Owned, non-owned, eased and hired or borrowed vehicles and must include coverage CU for blanket contractual liability for the obligations assumed under contract) $5,000,000 Combined Single Limit U Professional Liability $1,500,000 per Occurrence e $2,000,000 Aggregate Monroe County shall be named as an Additional Insured on the General Liability and Vehicle CU Liability policies. The State of Florida shall be furnished with a certificate of insurance, which CU shall provide that such insurance shall not be changed or canceled, without ten days prior written notice to the State of Florida. Certificates of Insurance shall be delivered to the State of Florida prior to the commencement of the agreement. THE POLICY SHALL LIST THE STATE OF FLORIDA AS CO-INSURED OR ADDITIONAL INSURED. When required, the Contractor shall furnish a Performance and Payment Bond in a form acceptable to the Owner as a guarantee for the faithful performance of the Contract (including guarantee and maintenance provisions) and the payment of all obligations arising thereunder. The Performance and Payment Bond shall be in an amount at least equal to the contract price. This contract is subject to the provisions of Section 255.05, Florida Statutes, and 2 CFR 200.304 which are incorporated by reference herein. If contract amendments render the 15 Packet Pg.2419 D.5.a contract more than ten (10%) percent higher than the bond amount, the Contractor shall increase the bond amount to cover the entire difference. CU 18. INDEMNIFICATION 0 The Respondent to whom a contract is awarded shall defend, indemnify and hold harmless 0 the County as outlined below. The CONSULTANT covenants and agrees to indemnify, hold harmless and defend Monroe County, its commissioners, officers, employees, agents and servants from any and all claims for bodily injury, including death, personal injury, and property damage, including damage to property owned by Monroe County, and any other losses, damages, and expenses of any kind, including attorney's fees, court costs and expenses, which arise out of, in connectionCU CU with, or by reason of services provided by the CONTRACTOR or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act or omission of the CONTRACTOR, its Subcontractor(s) in any tier, their officers, employees, servants or agents. E In the event that the completion of the project (to include the work of others) is delayed or 0 suspended as a result of the CONTRACTOR's failure to purchase or maintain the required insurance, the CONTRACTOR shall indemnify the County from any and all increased expenses resulting from such delay. Should any claims be asserted against the County by U virtue of any deficiency or ambiguity in the plans and specifications provided by the CONTRACTOR, the CONTRACTOR agrees and warrants that CONTRACTOR shall hold the 2 CL County harmless and shall indemnify it from all losses occurring thereby and shall further CL defend any claim or action on the County's behalf. The first ten dollars ($10.00) of remuneration paid to the CONTRACTOR is consideration for the indemnification provided for above. CU The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. This indemnification shall survive the expiration or earlier termination of the contract. a) DEO INDEMNIFICATION Cn To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold harmless the Agency (COUNTY), the State of Florida, Department of Economic Opportunity, and its officers and employees, from liabilities, damages, losses and costs, CU including, but not limited to, reasonable attorney's fees, to the extent caused by the CU negligence, recklessness or intentional wrongful misconduct of the CONTRACTOR and persons employed or utilized by the CONTRACTOR in the performance of this Contract. CL This indemnification shall survive the termination of this Contract. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and CL the Agency's (COUNTY's) sovereign immunity." 19. EXECUTION OF CONTRACT The Respondent will be required to execute a contract with the County (draft attached) for the services provided for in this RFP. The Respondent with whom a contract is negotiated shall 16 Packet Pg.2420 D.5.a be required to return to the County the prescribed Contract together with the required certificates of insurance. 20. BID PROTEST 0 Any Bidder/Respondent/Proposer who claims to be adversely effected by the decision or 0 intended decision to award a contract shall submit in writing a notice of protest which must be received by the County Attorney's Office within seventy-two (72) hours or three (3) business days, whichever is less, after the posting of the notice of decision or intended decision on DemandStar or posting of the notice of decision or intended decision on the Monroe County Board of County Commissioners' ("BOCC") agenda, whichever occurs first. Additionally, a formal written protest must be submitted in writing and must be received by the County CU Attorney's Office seventy-two (72) hours or three (3) business days prior to the BOCC's CU meeting date in which the award of contract by the BOCC will be heard. The only opportunity to address protest claims is before the BOCC at the designated public meeting in which the agenda item awarding the contract is heard. In accordance with the Rules of Debate as set E forth in the Monroe County Board of County Commissioners Administrative Procedures, the Bidder/Respondent/Proposer that filed the protest is responsible for providing the Clerk with his/her name and residence prior to the agenda item to award the contract being called in order to preserve their opportunity to be heard on this matter. An individual has three (3) minutes to address the Commission and a person representing an organization has five (5) U minutes to address the Commission. The BOCC decision to award the contract is final and at > their sole discretion. Failure to timely protest within the times and manner prescribed herein 2 CL shall constitute a waiver of the ability to protest the award of contract, unless the BOCC CL determines that it is in the best interest of the County to excuse the protest waiver. The filing of a protest shall not stop the solicitation, negotiations, or contract award process, unless it is determined that it is in the best interest of the County to do so. - x CU J W a) U U) CU CU CL CL 17 Packet Pg.2421 D.5.a SECTION TWO: DRAFT CONTRACT CU r_ AGREEMENT FOR 0 Grant Management Services This Agreement ("Agreement") made and entered into this day of 2020 by and between Monroe County, a political subdivision of the State of Florida, whose address is 1100 CU Simonton Street, Key West, Florida, 33040, its successors and assigns, hereinafter referred CU to as "COUNTY," through the Monroe County Board of County Commissioners ("BOCC"), AND 0 a of the State of whose address is its successors and assigns, hereinafter referred to as "CONTRACTOR" or"CONSULTANT", 0 WITNESSETH: 2 CL CL WHEREAS, COUNTY desires to employ the professional services of CONTRACTOR for Appraisal Services; and WHEREAS, CONSULTANT has agreed to provide professional services which shall include but not be limited to providing Appraisal Services, which services shall collectively be referred to as the "Project"; CU NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, COUNTY and CONSULTANT agree as follows: U FORM OF AGREEMENTCn ARTICLE 1 CU CU 1.1 REPRESENTATIONS AND WARRANTIES By executing this Agreement, CONSULTANT makes the following express representations and warranties to the COUNTY: 1.1.1 The CONSULTANT shall maintain all necessary licenses, permits or other authorizations necessary to act as CONSULTANT for the Project until the CONSULTANT'S duties hereunder have been fully satisfied; 1.1.2 The CONSULTANT has become familiar with the Project, Project site and the local conditions under which the work is to be completed; 18 Packet Pg.2422 D.5.a 1.1.3 The CONSULTANT shall prepare all documentation required by this Agreement in such a manner that they shall be accurate, coordinated and adequate for use CU in verifying work completed by CONSULTANTs and associated costs and shall be in conformity and comply with all applicable law, codes and regulations. The 0 CONTRACTOR warrants that the documents prepared as a part of this Agreement will be adequate and sufficient to document costs in a manner that is acceptable for reimbursement by government agencies, therefore eliminating U_ any additional cost due to missing or incorrect information; 1.1.4 The CONSULTANT assumes full responsibility to the extent allowed by law with regards to his performance and those directly under his employ. CU 1.1.5 The CONSULTANT shall document its progress in performing its work under CU this Agreement and report its progress to the County on a monthly basis or upon request by the County. The monthly reports will include current status and progress and the expenditure of funds to date. The County will report the Contractor's progress to DEO in accordance with the Federally-Funded CDBG- DR VHBP Subrecipient Agreement. U 1.1.6 The CONSULTANT'S services shall be performed as expeditiously as is r_ consistent with professional skill and care and the orderly progress of the U Project. In providing all services pursuant to this agreement, the CONSULTANT shall abide by all statutes, ordinances, rules and regulations pertaining to, or 2 CL regulating the provisions of such services, including those now in effect and CL hereinafter adopted. Any violation of said statutes, ordinances, rules and regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the CONSULTANT. CU 1.1.7 At all times and for all purposes under this agreement the CONSULTANT is an independent contractor and not an employee of the Board of County _ Commissioners for Monroe County or the State of Florida. No statement _ contained in this agreement shall be construed so as to find the CONSULTANT or any of his/her employees, contractors, servants, or agents to be employees of the Board of County Commissioners for Monroe County or the State of U) Florida. 1.1.8 The CONSULTANT shall not discriminate against any person on the basis of CU race, creed, color, national origin, sex, age, or any other characteristic or aspect CU which is not job related, in its recruiting, hiring, promoting, terminating, or any other area affecting employment under this agreement or with the provision of services or goods under this agreement. 1.1.9 The effective date of this AGREEMENT shall be The term of the AGREEMENT shall be for a two-year period, unless otherwise terminated as provided herein. The COUNTY shall have the option of extending the AGREEMENT in one-year increments for up to two (2) years at the same terms and conditions with approval of the COUNTY'S governing board. Such extension(s) shall be in the form of a written Amendment to the AGREEMENT and shall be executed by both parties. 19 Packet Pg.2423 D.5.a ARTICLE II CU r_ SCOPE OF BASIC SERVICES 0 0 2.1 DEFINITION U CONSULTANT'S Scope of Basic Services consists of those described in Attachment A. The period of performance or date of completion, and performance requirements shall be included in Attachment A. The CONSULTANT shall commence work on the services provided for in this Agreement promptly upon receipt of a written notice to proceed from the COUNTY. CU r_ CU 2.2 CORRECTION OF ERRORS, OMISSIONS, DEFICIENCIES The CONSULTANT shall, without additional compensation, promptly correct any errors, omissions, deficiencies, or conflicts in the work product of the CONSULTANT or its 0 subcontractors, or both. U 2.3 NOTICE REQUIREMENT 0 U 0) All written correspondence to the COUNTY shall be dated and signed by an authorized representative of the CONSULTANT. Any notice required or permitted under this agreement CL CL shall be in writing and hand delivered or mailed, postage pre-paid, to the COUNTY by certified mail, return receipt requested, to the following: Helene Wetherington, Monroe County Disaster Recovery Director 2798 Overseas Highway CU Marathon, Florida 33050 And: Mr. Roman Gastesi, Jr. Monroe County Administrator U 1100 Simonton Street, Room 2-205 Key West, Florida 33040 U) For the CONSULTANT: TBD/ Include upon Award of Contract CU CU ARTICLE III CL ADDITIONAL SERVICES CL 3.1 The services described in this Article III may be provided by the CONSULTANT (which are set forth below for example purposes only) and are not included in Basic Services. If requested by the COUNTY they shall be paid for as an addition to the compensation paid for the Basic Services but should be in accordance with the agreed upon rates and only if approved by the COUNTY before commencement. 20 Packet Pg.2424 D.5.a A. Providing services of CONSULTANT for other than the previously listed scope of work for the Project provided as a part of Basic Services. B. Providing any other services not otherwise included in this Agreement or not 0 customarily furnished in accordance with generally accepted Grant Management Services. C. Providing representation before public bodies in connection with the Project, upon approval by COUNTY. If Additional Services are required, such as those listed above,the COUNTY shall issue a letter requesting and describing the requested services to the CONSULTANT. The CONSULTANT shall respond with a fee proposal to perform the requested services. CU Only after receiving an amendment to the Agreement and a notice to proceed from the CU COUNTY, shall the CONSULTANT proceed with the Additional Services. ARTICLE IV 0 COUNTY'S RESPONSIBILITIES 0 4.1 The COUNTY shall provide full information regarding requirements for the Project including physical location of work and any available maps. CL C CL 4.2 The COUNTY shall designate a representative to act on the COUNTY's behalf with respect to the Project. The COUNTY or its representative shall render decisions in a timely manner pertaining to documents submitted by the CONSULTANT in order to avoid unreasonable delay in the orderly and sequential progress of the CONSULTANT'S services. CU J 4.3 Prompt written notice shall be given by the COUNTY and its representative to the _ CONSULTANT if they become aware of any fault or defect in the Project or non- conformance with the Agreement Documents. Written notice shall be deemed to have U been duly served if sent pursuant to paragraph 2.3. U) 4.4 The COUNTY shall furnish the required information and services and shall render approvals and decisions as expeditiously as necessary for the orderly progress of the CONSULTANT'S services and work of the contractors or other consultants. CU CU 4.5 The COUNTY's review of any documents prepared by the CONSULTANT or its subcontractors shall be solely for the purpose of determining whether such documents are generally consistent with the COUNTY's criteria, as, and if, modified. No review of such documents shall relieve the CONSULTANT of responsibility for the accuracy, adequacy, fitness, suitability or coordination of its work product. 4.6 The COUNTY shall provide copies of necessary documents required to complete the work. 4.7 Any information that may be of assistance to the CONSULTANT that the COUNTY has immediate access to will be provided as requested. 21 Packet Pg.2425 D.5.a CU r- ARTICLE V 0 INDEMNIFICATION AND HOLD HARMLESS 0 The CONSULTANT covenants and agrees to indemnify, hold harmless and defend COUNTY, U its commissioners, officers, employees, agents and servants from any and all claims for bodily injury, including death, personal injury, and property damage, including damage to property owned by Monroe County, and any other losses, damages, and expenses of any kind, including attorney's fees, court costs and expenses, which arise out of, in connection with, or by reason of services provided by CONSULTANT or its Subcontractor(s) in any tier, CU occasioned by the negligence, errors, or other wrongful act or omission of the CONSULTANT, CU its Subcontractor(s) in any tier, their officers, employees, servants and agents. In the event that the completion of the project (to include the work of others) is delayed or E suspended as a result of the CONSULTANT's failure to purchase or maintain the required insurance, the CONSULTANT shall indemnify COUNTY from any and all increased expenses resulting from such delay. Should any claims be asserted against COUNTY by virtue of any deficiency or ambiguity in the plans and specifications provided by the CONSULTANT, the CONSULTANT agrees and warrants that CONSULTANT hold the County harmless and shall U indemnify it from all losses occurring thereby and shall further defend any claim or action on > the COUNTY's behalf. 2 CL CL The first ten dollars ($10.00) of remuneration paid to the CONSULTANT is consideration for the indemnification provided for above. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. CU J This indemnification shall survive the expiration or earlier termination of the Agreement. DEO INDEMNIFICATION U To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold U) harmless the Agency (COUNTY), the State of Florida, Department of Economic Opportunity, and its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the CONTRACTOR andCU CU persons employed or utilized by the CONTRACTOR in the performance of this Contract. This indemnification shall survive the termination of this Contract. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and CL the Agency's (COUNTY's) sovereign immunity." ARTICLE VI PERSONNEL 22 Packet Pg.2426 D.5.a 6.1 PERSONNEL CU The CONSULTANT shall assign only qualified personnel to perform any service concerning the project. At the time of execution of this Agreement, the parties anticipate that the following 0 named individuals will perform those functions as indicated: 0 NAME FUNCTION To be Completed Upon Award of Contract So long as the individuals named above remain actively employed or retained by the CONSULTANT, they shall perform the functions indicated next to their names. If they are replaced the CONSULTANT shall notify the COUNTY of the change immediately. CU CU ARTICLE VII COMPENSATION 0 7.1 PAYMENT SUM 7.1.1 The COUNTY shall pay the CONSULTANT in current funds for the CONSULTANT'S 0 performance of this Agreement based on rates negotiated and agreed upon and shown in Attachment A. The maximum amount due to CONTRACTOR shall not in any event 2 CL exceed the spending cap in this Agreement, which is $1,500,000. CL 7.2 PAYMENTS 7.2.1 For its assumption and performances of the duties, obligations and responsibilities set forth herein, the CONSULTANT shall be paid monthly. CU (A) If the CONSULTANT'S duties, obligations and responsibilities are materially _ changed by amendment to this Agreement after execution of this Agreement, - compensation due to the CONSULTANT shall be equitably adjusted, either a) upward or downward; U) (B) As a condition precedent for any payment due under this Agreement, the CONSULTANT shall submit monthly, unless otherwise agreed in writing by the COUNTY, a proper invoice to COUNTY requesting payment for services properly rendered and reimbursable expenses due hereunder. The CU CONSULTANT'S invoice shall describe with reasonable particularity the CU service rendered. The CONSULTANT'S invoice shall be accompanied by such documentation or data in support of expenses for which payment is sought at the COUNTY may require, including but not limited to back up documentation sufficient for reimbursement of expenses by Florida Department of Economic Opportunity, U.S. Department of Housing and Urban Development or other CL governmental agencies. (C) Payment shall be made pursuant to the Local Government Prompt Payment Act, 218.70, Florida Statute. U 7.3 REIMBURSABLE EXPENSES 23 Packet Pg.2427 D.5.a "Fully Loaded Hourly" Rates shall be inclusive of all reimbursable expenses. CU If"Hourly Rates" are used reimbursement for expenses may be allowed as follows: 0 0 Reimbursable expenses include expenses incurred by the CONSULTANT in the interest of the project: a. Expenses of transportation submitted by CONSULTANT, in writing, and expenses in u connection with travel authorized by the COUNTY, in writing, but only to the extent and in the amounts authorized by Section 112.061, Florida Statutes and the rules promulgated hereunder and 2 CFR 200.474; CU r- CU b. Cost of reproducing maps or drawings or other materials used in performing the scope of services; c. Postage and handling of reports; 0 U 7.4 BUDGET 0 U 7.4.1 The CONSULTANT may not be entitled to receive, and the COUNTY is not obligated to pay, any fees or expenses in excess of the amount budgeted for this 2 CL contract in each fiscal year (October 1 - September 30) by COUNTY's Board of CL County Commissioners. The budgeted amount may only be modified by an affirmative act of the COUNTY's Board of County Commissioners. 7.4.2 The COUNTY's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Board of County Commissioners CU and the approval of the Board members at the time of contract initiation and its duration. U ARTICLE VIII Cn INSURANCE AND BONDS 8.1 The CONSULTANT shall obtain insurance as specified and maintain the required insurance at all times that this Agreement is in effect. In the event the completion of CU the project (to include the work of others) is delayed or suspended as a result of the CU CONSULTANT'S failure to purchase or maintain the required insurance, the CONSULTANT shall indemnify the COUNTY from any and all increased expenses resulting from such delay. 8.2 The Contractor shall furnish a Performance and Payment Bond in a form acceptable to the Owner as a guarantee for the faithful performance of the Contract (including guarantee and maintenance provisions) and the payment of all obligations arising thereunder. The Performance and Payment Bond shall be in an amount at least equal to the contract price. This contract is subject to the provisions of Section 255.05, Florida Statutes, which are incorporated herein. If contract amendments render the U contract more than ten (10%) percent higher than the bond amount, the Contractor 24 Packet Pg.2428 i D.5.a shall increase the bond amount to cover the entire difference. CU 8.3 The coverage provided herein shall be provided by an insurer with an A.M. Best rating of VI or better, that is licensed to business in the State of Florida and that has an agent for service of process within the State of Florida. The coverage shall contain an endorsement providing sixty (60) days' notice to the COUNTY prior to any cancellation 0 of said coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. U 8.4 CONSULTANT shall obtain and maintain the following policies: A. Workers' Compensation insurance as required by the State of Florida, sufficient to respond to Florida Statute 440. CU - CU B. Employers Liability Insurance with limits of $1,000,000 per Accident, $1,000,000 Disease, policy limits, $1,000,000 Disease each employee. C. Comprehensive business automobile and vehicle liability insurance covering 0 claims for injuries to members of the public and/or damages to property of others arising from use of motor vehicles, including onsite and offsite operations, and owned, hired or non- owned vehicles, with Five Million Dollars ($5,000,000.00) 0 combined single limit and Five Million Dollars ($5,000,000.00) annual aggregate. 2 D. Commercial general liability, including Personal Injury Liability, covering claims for CL C injuries to members of the public or damage to property of others arising out of any CL covered act or omission of the CONSULTANT or any of its employees, agents or subcontractors or subcontractors, including Premises and/or Operations, Products and Completed Operations, Independent Contractors; Broad Form Property Damage and a Blanket Contractual Liability Endorsement with Five Million Dollars ($5,000,000) per occurrence and annual aggregate. CU J An Occurrence Form policy is preferred. If coverage is changed to or provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may U be reported must extend for a minimum of 48 months following the termination or expiration of this contract. U) E. COUNTY shall be named as an additional insured with respect to CONSULTANT'S liabilities hereunder in insurance coverages identified in Paragraphs C and D. CU CU F. CONSULTANT shall require its subcontractors to be adequately insured at least to the limits prescribed above, and to any increased limits of CONSULTANT if so required by COUNTY during the term of this Agreement. COUNTY will not pay for increased limits of insurance for subcontractors. G. CONSULTANT shall provide to the COUNTY certificates of insurance or a copy of all insurance policies including those naming the COUNTY as an additional insured. The COUNTY reserves the right to require a certified copy of such policies upon request. H. If the CONSULTANT participates in a self-insurance fund, a Certificate of Insurance 25 Packet Pg.2429 D.5.a will be required. In addition, the CONSULTANT may be required to submit updated financial statements from the fund upon request from the COUNTY. CU I. The State of Florida shall be furnished with a certificate of insurance, which shall 0 provide that such insurance shall not be changed or canceled, without ten days prior written notice to the State of Florida. Certificates of Insurance shall be delivered to the State of Florida prior to the commencement of the agreement. THE POLICY SHALL LIST THE STATE OF FLORIDA AS CO-INSURED OR ADDITIONAL INSURED ARTICLE IX CU r_ MISCELLANEOUSCU 9.1 SECTION HEADINGS 0 Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. U 9.2 OWNERSHIP OF THE PROJECT DOCUMENTS 2 CL CL The documents prepared by the CONSULTANT for this Project belong to the COUNTY < Cn and may be reproduced and copied without acknowledgement or permission of the CONSULTANT. - x 9.3 SUCCESSORS AND ASSIGNS CU J The CONSULTANT shall not assign or subcontract its obligations under this agreement, except in writing and with the prior written approval of the Board of County Commissioners for Monroe County and the CONSULTANT, which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and e any assignee or subcontractor shall comply with all of the provisions of this agreement. Subject to the provisions of the immediately preceding sentence, each party hereto binds itself, its successors, assigns and legal representatives to the other and to the CU successors, assigns and legal representatives of such other party. CU DEO directs that the Contractor or Sub-recipient/Monroe County shall not assign or transfer any interest in this Agreement without the prior written consent of the 2 Grantee/DEO thereto; provided, however, that claims for money due or to become due to the contractors from the Grantee/DEO under this contract may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Grantee/DEO. 9.4 NO THIRD-PARTY BENEFICIARIES Nothing contained herein shall create any relationship, contractual or otherwise, with or any rights in favor of, any third party. 26 Packet Pg.2430 D.5.a 9.5 TERMINATIONCU A. In the event that the CONSULTANT shall be found to be negligent in any aspect of service, the COUNTY shall have the right to terminate this agreement after five (5) 0 days' written notification to the CONSULTANT. U B. Either of the parties hereto may cancel this Agreement without cause by giving the other party thirty (30) days written notice of its intention to do so. C. Termination for Cause and Remedies: In the event of breach of any contract terms, the COUNTY retains the right to terminate this Agreement. The COUNTY may CU also terminate this agreement for cause with CONTRACTOR should CU CONTRACTOR fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination, prior to termination, the COUNTY shall provide CONTRACTOR with five (5) calendar days' notice and provide the CONTRACTOR with an opportunity to cure the breach that has 0 occurred. If the breach is not cured, the Agreement will be terminated for cause. If the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall E pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract; however, the COUNTY reserves the right to assert and seek an offset for damages caused by the breach. In addition, the COUNTY CL C CL reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the right to pursue a claim for violation of the COUNTY's False Claims Ordinance, located at Section 2-721 et al. of the Monroe County Code. D. Termination for Convenience: The COUNTY may terminate this Agreement for CU convenience, at any time, upon one thirty (30) days' notice to CONTRACTOR. If the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds U remaining in the contract. U) E. For Contracts of any amount, if the County determines that the Contractor/Consultant has submitted a false certification under Section 287.135(5), Florida Statutes or has been placed on the Scrutinized Companies that Boycott CU Israel List, or is engaged in a boycott of Israel, the County shall have the option of CU (1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. For Contracts of $1,000,000 or more, if the County determines that the Contractor/Consultant submitted a false certification under Section 287.135(5), Florida Statutes, or if the Contractor/Consultant has been placed on the Scrutinized Companies with Activities in the Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business 27 Packet Pg.2431 D.5.a operations in Cuba or Syria, the County shall have the option of(1) terminating the Agreement after it has given the Contractor/Consultant written notice and an CU opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the 0 Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. 0 F. Termination U (a) The Federal award may be terminated in whole or in part as follows: (1) By the Federal awarding agency or the State of Florida, if a Contractor or Sub- recipient fails to comply with the terms and conditions of a Federal award; (2) By the Federal awarding agency or the State of Florida for cause; (3) By the Federal awarding agency or the State of Florida with the consent of the CU Contractor or Sub-recipient, in which case the two parties must agree upon the CU termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated; or (4) By the Contractor or Sub-recipient upon sending to the Federal awarding agency or the State of Florida written notification setting forth the reasons for such 0 termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if the Federal awarding agency or State of Florida determines in the case of partial termination that the reduced or modified portion 0 of the Federal award or sub-award will not accomplish the purposes for which the Federal award was made, the Federal awarding agency or State of Florida may terminate the Federal award in its entirety. CL C CL (b) When a Federal awarding agency terminates a Federal award prior to the end of the period of performance due to the Contractor or Sub-recipient 's material failure to comply with the Federal award terms and conditions, the Federal awarding agency must report the termination to the OMB-designated integrity and performance system accessible through SAM. (1) The information required under paragraph (b) of this section is not to be CU reported to designated integrity and performance system until the Contractor or Sub-recipient either— (i) Has exhausted its opportunities to object or challenge the decision, see §200.341 Opportunities to object, hearings and appeals; or U (ii) Has not, within 30 calendar days after being notified of the termination, informed the Federal awarding agency that it intends to appeal the Federal U) awarding agency's decision to terminate. (2) If a Federal awarding agency, after entering information into the designated integrity and performance system about a termination, subsequently: CU (i) Learns that any of that information is erroneous, the Federal awarding CU agency must correct the information in the system within three business days; (ii) Obtains an update to that information that could be helpful to other Federal awarding agencies, the Federal awarding agency is strongly encouraged to amend the information in the system to incorporate the update in a timely way. (3) Federal awarding agencies, shall not post any information that will be made publicly available in the non-public segment of designated integrity and performance system that is covered by a disclosure exemption under the Freedom of Information Act. If the Contractor or Sub-recipient asserts within seven calendar days to the Federal awarding agency who posted the information, that some of the CU 28 Packet Pg.2432 D.5.a information made publicly available is covered by a disclosure exemption under the Freedom of Information Act, the Federal awarding agency who posted the CU information must remove the posting within seven calendar days of receiving the assertion. Prior to reposting the releasable information, the Federal agency must 0 resolve the issue in accordance with the agency's Freedom of Information Act procedures. "` (c) When a Federal award is terminated or partially terminated, both the Federal awarding agency or State of Florida and the Contractor or Sub-recipient remain responsible for compliance with the requirements in 2 CFR 200.343 Closeout and 2 u CFR 200.344 Post-closeout adjustments and continuing responsibilities. References: (2 CFR 200.339; 78 FR 78608, Dec. 26, 2013, as amended at 80 FR CU 43309, July 22, 2015) CU 9.6 CONTRACT DOCUMENTS This contract consists of the Proposal Statement, any addenda,the Form of Agreement 0 (Articles I-IX), the CONSULTANT'S response to the RFP, the documents referred to in the Form of Agreement as a part of this Agreement, and attachments A-Scope of Services and Pricing- Compensation and Rates, and modifications made after execution by written amendment. In the event of any conflict between any of the Contract documents, the one imposing the greater burden on the CONSULTANT will control. CL C CL 9.7 PUBLIC ENTITIES CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on contracts to provide any — goods or services to a public entity, may not submit a bid on a contract with a public CU entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or CONSULTANT under a contract with any public entity, and may not transact business with any public entity in excess of the U threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By signing this Agreement, CONSULTANT represents that the execution of this CU Agreement will not violate the Public Entity Crimes Act (Section 287.133, Florida CU Statutes). Violation of this section shall result in termination of this Agreement and recovery of all monies paid hereto and may result in debarment from COUNTY's competitive procurement activities. In addition to the foregoing, CONSULTANT further represents that there has been no determination, based on an audit, that it or any subcontractor has committed an act defined by Section 287.133, Florida Statutes, as a "public entity crime" and that it has not been formally charged with committing an act defined as a "public entity crime" regardless of the amount of money involved or whether CONUSULTANT has been placed on the convicted vendor list. U 29 Packet Pg.2433 D.5.a CONSULTANT will promptly notify the COUNTY if it or any subcontractor or CONSULTANT is formally charged with an act defined as a "public entity crime" CU or has been placed on the convicted vendor list. 0 9.8 MAINTENANCE AND RETENTION OF RECORDS, ACCESS TO RECORDS AND RIGHT TO AUDIT U CONSULTANT shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting u principles consistently applied. Records shall be retained for a period of seven years from the termination of this agreement or for a period of Three (3) years from the submission of the final expenditure report as per 24 CFR§570.502(a)(7)(ii) and 2 CFR CU 200.333,whichever is greater. (See below Record Retention Requirements.)Any audit CU working papers must be available upon request for a period of six (6) years from the date DEO issues the final closeout of the Federally Funded CDBG-DR VHBP Subrecipient Agreement, unless it is extended by DEO. Each party to this Agreement E or its authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for four years following the termination of this Agreement. E If an auditor employed by the COUNTY or Clerk determines that monies paid to CONSULTANT pursuant to this Agreement were spent for purposes not authorized by U this Agreement, or were wrongfully retained by the CONSULTANT, the CONSULTANT shall repay the monies together with interest calculated pursuant to Sec. 55.03, of the 2 CL Florida Statutes, running from the date the monies were paid by the COUNTY. CL Record Retention Requirements: In accordance with 2 CFR 200.333, the Contractor agrees financial records, supporting documents, statistical records, and all other Contractor records pertinent to a Federal award shall be retained for a period of three years from the date of submission of the final expenditure report or, for Federal awards CU that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or _ the State of Florida in the case of a sub-recipient. Federal awarding agencies and the State of Florida may not impose any other record retention requirements upon Contractor. The only exceptions are the following: (a) If any litigation, claim, or audit is started before the expiration of the 3-year period, U) the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. (b) When the Contractor or Sub-recipient/County is notified in writing by the Federal CU awarding agency, cognizant agency for audit, oversight agency for audit, cognizant CU agency for indirect costs, or State of Florida to extend the retention period. (c) Records for real property and equipment acquired with Federal funds must be retained for three years after final disposition. (d) When records are transferred to or maintained by the Federal awarding agency or CL the State of Florida, the 3-year retention requirement is not applicable to the Contractor or Sub-recipient. Reference: Access to Records: The Consultant/Contractor agrees that the Federal awarding agency, Inspector General, the Comptroller General of the United States, and the State of Florida, or any of their authorized representatives, have the right of access to any documents, papers, or other records of the Consultant/Contractor or Sub- recipient/Monroe County which are pertinent to the Federal award, in order to make 30 Packet Pg.2434 D.5.a audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Contractor or Sub-recipient's personnel for the purpose of CU interview and discussion related to such documents in accordance with 2 CFR 200.336 Right to Audit Availability of Records. The records of the parties to this Agreement relating to the 0 Project, which shall include but not be limited to accounting records (hard copy, as well as computer readable data if it can be made available; subcontract files (including U proposals of successful and unsuccessful bidders, bid recaps, bidding instructions, bidders list, etc.); original estimates; estimating work sheets; correspondence; change order files (including documentation covering negotiated settlements); backcharge logs and supporting documentation; general ledger entries detailing cash and trade discounts earned, insurance rebates and dividends; any other supporting evidence CU deemed necessary by County or the Monroe County Office of the Clerk of Court and CU Comptroller (hereinafter referred to as "County Clerk") to substantiate charges related to this agreement, and all other agreements, sources of information and matters that may in County's or the County Clerk's reasonable judgment have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any contract 0 document (all foregoing hereinafter referred to as "Records") shall be open to inspection and subject to audit and/or reproduction by County's representative and/or agents or the County Clerk. County or County Clerk may also conduct verifications 0 such as, but not limited to, counting employees at the job site, witnessing the distribution of payroll, verifying payroll computations, overhead computations, 0- observing vendor and supplier payments, miscellaneous allocations, special charges, CL verifying information and amounts through interviews and written confirmations with employees, Subcontractors, suppliers, and contractors' representatives. All records shall be kept for ten (10) years after Final Completion of the Project. The County Clerk possesses the independent authority to conduct an audit of Records, assets, and activities relating to this Project. If any auditor employed by the Monroe County or — County Clerk determines that monies paid to Contractor pursuant to this Agreement CU were spent for purposes not authorized by this Agreement, the Contractor shall repay the monies together with interest calculated pursuant to Section 55.03, F.S., running form the date the monies were paid to Contractor. The right to audit provisions survives the termination of expiration of this Agreement. U Cn 9.9 GOVERNING LAW,VENUE, INTERPRETATION, COSTS, AND FEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the CU State. In the event that any cause of action or administrative proceeding is instituted CU for the enforcement or interpretation of this Agreement, COUNTY and CONSULTANT agree that venue shall lie in the 161" Judicial Circuit, Monroe County, Florida, in the appropriate court or before the appropriate administrative body. This agreement shall not be subject to arbitration. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and CL usual and customary procedures required by the circuit court of Monroe County. 9.10 UNCONTROLLABLE CIRCUMSTANCES Any delay or failure of either Party to perform its obligations under this Agreement will be excused to the extent that the delay or failure was caused directly by an event 31 Packet Pg.2435 D.5.a beyond such Party's control, without such Party's fault or negligence and that by its nature could not have been foreseen by such Party or, if it could have been foreseen, was unavoidable: (a) acts of God; (b) flood, fire, earthquake, explosion, tropical storm, hurricane or other declared emergency in the geographic area of the Project; (c) war, 0 invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot, or other civil unrest in the geographic area of the Project; (d) government order or law in the geographic area of the Project; (e) actions, embargoes, or blockades in effect on or after the date of this Agreement; (f) action by any governmental authority prohibiting work in the geographic area of the Project;(each, a "Uncontrollable Circumstance"). CONTRACTOR'S financial inability to perform, changes in cost or availability of materials, components, or services, market conditions, or supplier actions or contract disputes will not excuse performance by Contractor under this Section. Contractor shall give County written notice within Five (5) days of any event or circumstance that is CU reasonably likely to result in an Uncontrollable Circumstance, and the anticipated CU duration of such Uncontrollable Circumstance. Contractor shall use all diligent efforts to end the Uncontrollable Circumstance, ensure that the effects of any Uncontrollable E Circumstance are minimized and resume full performance under this Agreement. The County will not pay additional cost as a result of an Uncontrollable Circumstance. The 0 Contractor may only seek a no cost Change Order for such reasonable time as the Owners Representative may determine. 0 9.11 SEVERABILITY c 2 If any term, covenant, condition or provision of this Agreement (or the application CL thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would CU prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONSULTANT agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. U 9.12 ATTORNEYS FEES AND COSTS U) The COUNTY and CONSULTANT agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of the Agreement, the prevailing party shall be entitled to CU reasonable attorney's fees and court costs, as an award against the non-prevailing CU party, and shall include attorney's fees and courts costs in appellate proceedings. 9.13 BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and CONSULTANT and their respective legal representatives, successors, and assigns. 9.14 AUTHORITY a Each party represents and warrants to the other that the execution, delivery and 32 Packet Pg.2436 D.5.a performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. CU 9.15 CLAIMS FOR FEDERAL OR STATE AID 0 0 CONSULTANT and COUNTY agree that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Agreement. Any additional conditions imposed as a result of funding that effect the Project will be provided to each party. u 9.16 ADJUDICATION OF DISPUTES OR DISAGREEMENTS, DIRECTIVE BY DEO ON BREACHES AND DISPUTE RESOLUTION CU r_ CU COUNTY and CONSULTANT agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. The CONSULTANT and COUNTY staff shall try to resolve the E claim or dispute with meet and confer sessions. Subject to the Directive by DEO on Breaches and Dispute Resolution below, if the issue or issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or E remedy as may be provided by this Agreement or by Florida law. This Agreement is not subject to arbitration. Any claim or dispute that the parties cannot resolve shall be U decided by the Circuit Court, 16th Judicial Circuit, Monroe County, Florida. This provision does not negate or waive the provisions of paragraph 9.5 concerning L CL termination or cancellation. CL Directive by DEO on Breaches and Dispute Resolution (a) Disputes - Disputes arising in the performance of this Contract which are not resolved by agreement of the parties shall be decided in writing by the authorized representative of the State of Florida Department of Capital Planning and Resiliency's CU Administrator or designee. This decision shall be final and conclusive unless within [ten (10)] calendar days from the date of receipt of its copy, the Contractor or Sub-recipient mails or otherwise furnishes a written appeal to Administrator or designee. In connection with any such appeal, the Contractor or Sub-recipient/County shall be U afforded an opportunity to be heard and to offer evidence in support of its position. The decision of Administrator or designee shall be binding upon the Contractor or Sub- e recipient/County and the Contractor or Sub-recipient/County shall abide by the decision. (b) Performance During Dispute - Unless otherwise directed by to the State of Florida CU Department of Capital Planning and Resiliency, Contractor or Sub-recipient/County CU shall continue performance under this Contract while matters in dispute are being resolved. (c) Claims for Damages - Should either party to the Contract suffer injury or damage to person or property because of any act or omission of the party or of any of his CL employees, agents or others for whose acts he is legally liable, a claim for damages therefor shall be made in writing to such other party within a reasonable time after the CL first observance of such injury of damage. (d) Remedies - Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in question between the State of Florida Department of economic opportunity and the Contractor or Sub-recipient arising out of or relating to this agreement or its breach will be decided by arbitration in the State of Florida CU Department of economic opportunity if the parties mutually agree, or in a court of 33 Packet Pg.2437 D.5.a competent jurisdiction within the State in which the State of Florida Department of economic opportunity is located. CU (e) Rights and Remedies - The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder shall be in addition to 0 and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by the State of Florida Department of Capital Planning and Resiliency, Sub-Recipient/County or Contractor shall constitute U a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach u thereunder, except as may be specifically agreed in writing. References: 49 CFR Part 18 CU 9.17 COOPERATION CU In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, COUNTY and CONSULTANT agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. E COUNTY and CONSULTANT specifically agree that no party to this Agreement shall r- be required to enter into any arbitration proceedings related to this Agreement. U 9.18 NONDISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY CL C CL CONTRACTOR and COUNTY agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. CONTRACTOR or COUNTY agrees to comply with all Federal and Florida CU statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) _ which prohibits discrimination on the basis of race, color or national origin; 2) Title IX U- of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685- U 1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination e on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to CU nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse CU and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) Q. The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11) Florida Civil Rights Act, as amended, Chapter 760, Florida Statutes; 12) Section 109 of title 1 of the Housing and Community 34 Packet Pg.2438 D.5.a Development Act of 1974 (Title 1) (42 U.S.C. 5309); and 13) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the CU parties to, or the subject matter of, this Agreement. 0 During the performance of this Agreement, the CONTRACTOR, in accordance with Equal Employment Opportunity(30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order 11246 Relating to Equal Employment Opportunity, and implementing regulations at 41 C.F.R. Part 60(Office of Federal Contract Compliance Programs, Equal Employment u Opportunity, Department of Labor). See 2 C.F.R. Part 200, Appendix 11, ¶ C, agrees as follows: CU 1) The contractor will not discriminate against any employee or applicant for CU employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in U conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this 2 CL nondiscrimination clause. CL 2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. CU J 3) The contractor will not discharge or in any other manner discriminate against any _ employee or applicant for employment because such employee or applicant has U- inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information U) of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such CU disclosure is in response to a formal complaint or charge, in furtherance of an CU investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. 4) The contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. U 5) The contractor will comply with all provisions of Executive Order 11246 of 35 Packet Pg.2439 D.5.a September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. CU 6) The contractor will furnish all information and reports required by Executive Order 0 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. u 7) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may CU be canceled, terminated or suspended in whole or in part and the contractor may CU be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. 8) The Contractor will include the portion of the sentence immediately preceding r_ paragraph (1) and the provisions of paragraphs (1)through (7) in every subcontract U or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 2 CL 24, 1965, so that such provisions will be binding upon each subcontractor or CL vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency CU the contractor may request the United States to enter into such litigation to protect the interests of the United States. U In accordance with the subrecipient Agreement with DEO the following equal employment opportunity and civil right requirements apply: U) a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment CU opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office CU of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq ., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for 36 Packet Pg.2440 D.5.a training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements HUD may issue. CU b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332, 0 the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements HUD may issue. U_ c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the u requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, CU the Contractor agrees to comply with any implementing requirements HUD may issue. CU (References: Executive Order 11246 September 24, 1965 as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations 41 CFR chapter 60) E d) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. §6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. E § 12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor or Sub-recipient agrees that it will not discriminate against any employee or applicant for employment U because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor or Sub-recipient agrees to comply with applicable Federal implementing 2 CL regulations and other implementing requirements HUD may issue. CL e) The Contractor or Sub-recipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable. f) The Contractor or Sub-recipient agrees to comply with Title VI of the Civil Rights CU Act of 1964 as amended, Title VI I I of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of _ 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with _ Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 113757 114787 12107 and 12086. U) (References: 29 U.S.C. § 6237 42 U.S.C. § 20007 42 U.S.C. § 61027 42 U.S.C. § 12112742 U.S.C. § 121327 49 U.S.C. § 53327 29 CFR Part 1630, 41 CFR Parts 60 et CU seq.) CU 9.19 COVENANT OF NO INTEREST CONSULTANT and COUNTY covenant that neither presently has any interest, and Q. shall not acquire any interest, which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. 9.20 CODE OF ETHICS/CONFLICT OF INTEREST U COUNTY agrees that officers and employees of the COUNTY recognize and will be 37 Packet Pg.2441 D.5.a required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, CU solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual 0 relationship; and disclosure or use of certain information. 0 CONTRACTOR/CONSULTANT certifies that there is no present conflict of interest, and that CONTRACTOR/CONSULTANT has no knowledge of any conflict of interest. CONTRACTOR/CONSULTANT are expected to safeguard their ability to make objective, fair, and impartial decisions when performing work for the COUNTY, and therefore may not accept benefits of any sort under circumstances in which it could be inferred by a reasonable observer that the benefit was intended to influence a pending CU or future decision of theirs, or to reward a past decision. Consultants performing work CU for the COUNTY should avoid any conduct (whether in the context of business, financial, or social relationships) which might undermine the public trust, whether or not that conduct is unethical or lends itself to the appearance of ethical impropriety. CONTRACTOR/CONSULTANT agrees not to solicit or accept gratuities, unwarranted 0 privileges or exemptions, favors, or anything of value from any firm under consideration U for an agreement associated with the Project, and I recognize that doing so may be contrary to statutes, ordinances, and rules governing or applicable to the COUNTY or 0 may otherwise be a violation of the law. 2 Any person who is an employee, agent, consultant, officer, or elected official or CL CL appointed official of the State of Florida, or of any of the State's subsidiaries, who exercises or have exercised any functions or responsibilities with respect to CDBG activities assisted, or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from a CDBG-assisted activity, or have a financial interest in any contract, subcontract, or agreement with respect to a CDBG-assisted activity, or with respect to CU the proceeds of the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for one year after such decision making responsibilities have ended. U (Reference: 2 CFR 200.112) U) 9.21 NO SOLICITATION/PAYMENT The CONSULTANT and COUNTY warrant that, in respect to itself, it has neither CU employed nor retained any company or person, other than a bona fide employee CU working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONSULTANT agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 9.22 PUBLIC ACCESS REQUIREMENTS, COPYRIGHT, PATENT, AND TRADEMARK PROPERTY AND INTELLECTUAL PROPERTY. 38 Packet Pg.2442 D.5.a Public Records Compliance. CONSULTANT must comply with Florida public records CU laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of article 1 of the Constitution of Florida. The County and CONSULTANT shall allow and permit 0 reasonable access to, and inspection of, all documents, records, papers, letters or other "public record" materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and U_ CONSULTANT in conjunction with this contract and related to contract performance. The County shall have the right to unilaterally cancel this contract upon violation of this u provision by the CONSULTANT. Failure of the CONSULTANT to abide by the terms of this provision shall be deemed a material breach of this contract and the County may enforce the terms of this provision in the form of a court proceeding and shall, as a CU prevailing party, be entitled to reimbursement of all attorney's fees and costs CU associated with that proceeding. This provision shall survive any termination or expiration of the contract. The CONSULTANT is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the CONSULTANT is required to: (1) Keep and maintain public records that would be required by the County to perform U the service. > 2 CL (2) Upon receipt from the County's custodian of records, provide the County with a CL copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. x (3) Ensure that public records that are exempt or confidential and exempt from public CU records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the _ CONSULTANT does not transfer the records to the County. - U (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the CONSULTANT or keep and maintain public records U) that would be required by the County to perform the service. If the CONSULTANT transfers all public records to the County upon completion of the contract, the CONSULTANT shall destroy any duplicate public records that are CU exempt or confidential and exempt from public records disclosure requirements. If CU the CONSULTANT keeps and maintains public records upon completion of the contract, the CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County's custodian of records, in a format that is compatible with the information technology systems of the County. (5) A request to inspect or copy public records relating to a County contract must be made directly to the County, but if the County does not possess the requested records, the County shall immediately notify the CONSULTANT of the request, and the CONSULTANT must provide the records to the County or allow the records to be inspected or copied within a reasonable time. 39 Packet Pg.2443 D.5.a If the CONSULTANT does not comply with the County's request for records, the CU County shall enforce the public records contract provisions in accordance with the contract, notwithstanding the County's option and right to unilaterally cancel this 0 contract upon violation of this provision by the CONSULTANT. A CONSULTANT who fails to provide the public records to the County or pursuant to a valid public records request within a reasonable time may be subject to penalties under section119.10, Florida Statutes. The CONSULTANT shall not transfer custody, release, alter, destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by law. CM CU r_ CU IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN U OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292- 3470 BRADLEY- BRIANkMONROECOUNTY-FL.GOV, 0 MONROE COUNTY ATTORNEY'S OFFICE 1111 12TH Street, > SUITE 408, KEY WEST, FL 33040. 0. CL Copyright, Patent, Trademark Within 30 calendars days of execution of this Agreement, the CONTRACTOR shall disclose all intellectual properties relating to performance of this Agreement which he or she knows or should know could give rise to a patent or copyright. The CONTRACTOR shall retain all rights and entitlements to any pre-existing intellectual property which is so disclosed. Failure to disclose will CU indicate that no such property exists, and the County and DEO shall have the right to all patents and copyrights which accrue during performance of the Agreement. The State of Florida Department of economic opportunity reserves a royalty-free, U nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: The copyright in any work U) developed under the Contract, and to any rights of copyright to which a Contractor, Sub-contractor or a Sub-recipient purchases ownership with grant support. (Reference: 24 CFR Subtitle A. 85.34 Copyrights) CU CU Intellectual property. 2 CFR §200.448-Intellectual property shall apply to this Agreement as set forth below: (a) Patent costs. (1) The following costs related to securing patents and copyrights are allowable: CL (i) Costs of preparing disclosures, reports, and other documents required by the Federal award, and of searching the art to the extent necessary to make such disclosures; (ii) Costs of preparing documents and any other patent costs in connection with the filing and prosecution of a United States patent application where title or royalty-free license is required by the Federal Government to be conveyed to the Federal 40 Packet Pg.2444 D.5.a Government; and (iii) General counseling services relating to patent and copyright matters, such as CU advice on patent and copyright laws, regulations, clauses, and employee intellectual property agreements (See also § 200.459 Professional service costs). 0 (2) The following costs related to securing patents and copyrights are unallowable: (i) Costs of preparing disclosures, reports, and other documents, and of searching the art to make disclosures not required by the Federal award; (ii) Costs in connection with filing and prosecuting any foreign patent application, or any United States patent application, where the Federal award does not require u conveying title or a royalty-free license to the Federal Government. (b) Royalties and other costs for use of patents and copyrights. (1) Royalties on a patent or copyright or amortization of the cost of acquiring by CU purchase a copyright, patent, or rights thereto, necessary for the proper performance CU of the Federal award are allowable unless: (i) The Federal Government already has a license or the right to free use of the patent or copyright. E (ii) The patent or copyright has been adjudicated to be invalid, or has been administratively determined to be invalid. (iii) The patent or copyright is considered to be unenforceable. (iv) The patent or copyright is expired. (2) Special care should be exercised in determining reasonableness where the U royalties may have been arrived at as a result of less-than-arm's-length bargaining, such as: 2 CL (i) Royalties paid to persons, including corporations, affiliated with the non-Federal CL entity. (ii) Royalties paid to unaffiliated parties, including corporations, under an agreement entered into in contemplation that a Federal award would be made. (iii) Royalties paid under an agreement entered into after a Federal award is made to a non-Federal entity. CU (3) In any case involving a patent or copyright formerly owned by the non-Federal entity, the amount of royalty allowed must not exceed the cost which would have been _ allowed had the non-Federal entity retained title thereto. _ U 9.23 NON-WAIVER OF IMMUNITY Cn Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the CONSULTANT and the COUNTY in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government CU liability insurance pool coverage shall not be deemed a waiver of immunity to the extent CU of liability coverage, nor shall any contract entered into by the COUNTY be required to contain any provision for waiver. 9.24 PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability,workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, 41 Packet Pg.2445 D.5.a volunteers, or employees outside the territorial limits of the COUNTY. CU 9.25 LEGAL OBLIGATIONS AND RESPONSIBILITIES 0 Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or 0 responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be U offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. CU 9.26 ON-RELIANCE BY NON-PARTIES CU No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the CONSULTANT 0 and the COUNTY agree that neither the CONSULTANT nor the COUNTY or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have 0 entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this 2 CL Agreement. CL 9.27 ATTESTATIONS AND TRUTH IN NEGOTIATION CONSULTANT agrees to execute such documents as COUNTY may reasonably require, including a Public Entity Crime Statement, an Ethics Statement, and a Drug- Free Workplace Statement. Signature of this Agreement by CONSULTANT shall act CU as the execution of a truth in negotiation certificate stating that wage rates and other factual unit costs supporting the compensation pursuant to the Agreement are accurate, complete, and current at the time of contracting. The original contract price and any additions thereto shall be adjusted to exclude any significant sums by which U the agency determines the contract price was increased due to inaccurate, incomplete, or concurrent wage rates and other factual unit costs. All such adjustments must be made within one year following the end of the Agreement. 9.28 NO PERSONAL LIABILITY CU CU No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 9.29 EXECUTION IN COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing 42 Packet Pg.2446 D.5.a any such counterpart. 9.30 COMPLIANCE WITH LAWS AND REMEDIES FOR NONCOMPLIANCE 0 The CONTRACTOR shall comply with and is bound by all applicable Local, State, and Federal laws, rules and regulations. The following federal laws and regulations will apply to this Agreement: 24 CFR 570, 2 CFR Part 200- Uniform Administrative Requirements, U_ cost Principals and Audit Requirements for Federal Awards (links Attached as Exhibit B), and Federal Register Guidance (82 FR 5591 & 82 FR 36812 and 81 FR 83254) and 83 u Federal Register (FR) 5844. All funded activities under this agreement shall meet one of the three National Objectives CU listed in 24 C.F.R. 570.483(b), (c), and (d) CU The Community Development Block Grant— Disaster Recovery (CDBG-DR) allocation to the State of Florida is governed by the following laws and regulations: E a. The Housing and Community Development Act of 1974; b. Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C.5155), as amended; c. Section 18 of the Small Business Act, as amended (14A U.S.C. 647) 44 CFR 206.191 r_ Duplication of Benefit U d. Duplication of Benefits Federal Register, Vol. 76, No.221, November 16, 2011 (76 FR 71060) Public Law 113-2: 2 CL e. Disaster Relief Appropriations Act, 2013 (at HR 152-34) CL f. The HUD Federal Register Notice at 78 FR 14329 published March 5, 2013 g. HUD Federal Register Notice at 78 FR 23578 published April 19, 2013 h. HUD Federal Register Notice at 78 FR 76154 published December 16, 2013 i. The applicable laws of the State of Florida; and j. By the laws and regulations promulgated by the State for the CDBG-DR program. CU k. In addition to the citations noted, the CDBG-DR allocation is also subject to "cross- cutting" Federal requirements referenced herein and contained in 2 CFR 200 Sub-p _ Federal Changes _ U FEDERAL CHANGES: Contractor shall at all times comply with all applicable Federal regulations, policies, procedures and directives, including without limitation those listed U) directly or by reference in this Contract between the State of Florida Department of economic opportunity and the Contractor or Sub-recipient, as such Federal regulations, policies, procedures and directives may be amended or promulgated from time to time CU during the term of this contract. Contractor's failure to so comply shall constitute a material CU breach of this contract. Reference: (49 CFR Part 18) Remedies for Noncompliance If a Contractor or sub-recipient/County fails to comply with Federal statutes, regulations or the terms and conditions of a Federal award, the Federal awarding agency or the State of Florida may impose additional conditions, as described in 2 CFR 200.207 Specific conditions. If the Federal awarding agency or the State of Florida determines that noncompliance cannot be remedied by imposing additional conditions, the Federal awarding agency or the State of Florida may take one or more of the following actions, as appropriate in the circumstances: U (a) Temporarily withhold cash payments pending correction of the deficiency by the 43 Packet Pg.2447 D.5.a Contractor or Sub-recipient/County or more severe enforcement action by the Federal awarding agency or State of Florida. CU (b) Disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not in compliance. 0 (c) Wholly or partly suspend or terminate the Federal award. (d) Initiate suspension or debarment proceedings as authorized under 2 CFR part 180 and Federal awarding agency regulations (or in the case of a State of Florida, recommend _ such a proceeding be initiated by a Federal awarding agency). (e) Withhold further Federal awards for the project or program. u (f) Take other remedies that may be legally available. Reference: (2 CFR 200.338) CU 9.31 FEDERAL CONTRACT REQUIREMENTS CU The CONTRACTOR and its subcontractors must follow the provisions, as applicable, as set forth in 2 C.F.R. §200.326 Contract provisions and Appendix II to 2 C.F.R. Part 200, E as amended, including but not limited to: 0 U 9.31.1 Davis-Bacon Act, as amended (40 U.S.C. §§3141-3148). When required by Federal r_ program legislation, which includes emergency Management Preparedness Grant U Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant Program, Port Security Grant Program and Transit Security CL Grant Program, all prime construction contracts in excess of$2,000 awarded by non CL - Federal entities must comply with the Davis-Bacon Act (40 U.S.C. §§3141-3144, and §§3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages CU specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. If applicable, the _ COUNTY must place a current prevailing wage determination issued by the Department _ of Labor in each solicitation. The prevailing wages determination issued by the Department of Labor and included in the Request for Proposals will apply. The decision to award a contract or subcontract must be conditioned upon the acceptance of the U) wage determination. The COUNTY must report all suspected or reported violations to the Federal awarding agency. When required by Federal program legislation, which includes emergency Management Preparedness Grant Program, Homeland Security CU Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant CU Program, Port Security Grant Program and Transit Security Grant Program (it does not apply to other FEMA grant and cooperative agreement programs, including the Public Assistance Program), the contractors must also comply with the Copeland "Anti- Kickback"Act(40 U.S.C. §3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). As required by the Act, each contractor or subrecipient is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The COUNTY must report all suspected or reported violations to the Federal awarding agency. (1) Contractor. The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, 44 Packet Pg.2448 D.5.a and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract. CU (2) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the 0 clause above and such other clauses as the FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. u (3) Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 CU C.F.R. § 5.12. CU 9.31.2 Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, which includes all FEMA grant and cooperative agreement programs, all contracts awarded by the COUNTY in excess of$100,000 that involve the employment 0 of mechanics or laborers must comply with 40 U.S.C.§§ 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. §3702 of the Act, each contractor must compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the U standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess CL C CL of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. CU J 9.31.3 Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit U organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the e recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any CU implementing regulations issued by the awarding agency. CU 9.31.4 Clean Air Act (42 U.S.C. 7401-7671 q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387). Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. §§7401-7671 q) and the CL Federal Water Pollution Control Act as amended (33 U.S.C. §§1251-1387) and will report violations to FEMA and the Regional Office of the Environmental Protection CL Agency (EPA). The Clean Air Act (42 U.S.C. 7401-7671 q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—applies to Contracts and .. subgrants of amounts in excess of$150,000. 9.31.5 Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award CU (see 2 CFR 180.220) must not be made to parties listed on the government wide 45 Packet Pg.2449 D.5.a exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 CU Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or 0 otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. U 9.31.6 Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the u tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a CU member of Congress in connection with obtaining any Federal contract, grant or any CU other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-Federal funds with respect to that Federal contract, grant or award covered by 31 U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the State of Florida Department of Capital Planning and Resiliency. References: (31 U.S.C. 1352 as amended by the Lobbying Disclosure U Act of 1995, P.L. 104-65; 49 CFR Part 19, 49 CFR Part 20) 2 CL 9.31.7 Compliance with Procurement of recovered materials as set forth in 2 CFR � 200.322. CL CONTRACTOR must comply with section 6002 of the Solid Waste Disposal Act, as amended, by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a CU satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; _ procuring solid waste management services in a manner that maximizes energy and _ resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Q) U) Other Federal Requirements: 9.31.8 Compliance with Section 3 of the Housing and Urban Development Act of 1968 —The CU work to be performed under this contract is subject to the requirements of Section 3 of CU the Housing and Urban Development Act of 1968, but not in derogation of compliance with Section 7(b). The CONTRACTOR should review the DEO Subrecipient Agreement for further guidance and required forms. CL 9.31.9 Americans with Disabilities Act of 1990, as amended (ADA) —The CONTRACTOR will comply with all the requirements as imposed by the ADA, the regulations of the Federal CL government issued thereunder, and the assurance by the CONTRACTOR pursuant thereto. 9.31.10 Disadvantaged Business Enterprise (DBE) Policy and Obligation - It is the policy of the COUNTY that DBE's, as defined in 49 C.F.R. Part 26, as amended, shall have the CU opportunity to participate in the performance of contracts financed in whole or in part 46 Packet Pg.2450 D.5.a with COUNTY funds under this Agreement. The DBE requirements of applicable federal and state laws and regulations apply to this Agreement. The COUNTY and its CU CONTRACTOR agree to ensure that DBE's have the opportunity to participate in the performance of this Agreement. In this regard, all recipients and contractors shall take 0 all necessary and reasonable steps in accordance with 2 C.F.R. § 200.321 (as set forth in detail below), applicable federal and state laws and regulations to ensure that the DBE's have the opportunity to compete for and perform contracts. The COUNTY and U_ the CONTRACTOR and subcontractors shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts, entered u pursuant to this Agreement. 2 C.F.R. � 200.321 CONTRACTING WITH SMALL AND MINORITY BUSINESSES, CU WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS CU a. If the CONTRACTOR, with the funds authorized by this Agreement, seeks to subcontract goods or services, then, in accordance with 2 C.F.R. §200.321, the E CONTRACTOR shall take the following affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used whenever possible. E b. Affirmative steps must include: U (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; 2 CL (2) Assuring that small and minority businesses, and women's business CL enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority - businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which CU encourage participation by small and minority businesses, and women's business enterprises; _ (5) Using the services and assistance, as appropriate, of such organizations as U- the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. (6) Requiring the Prime contractor, if subcontractor are to be let, to take the U) affirmative steps listed in paragraph (1) through (5) of this section. a) 9.31.11 The Contractor shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by theCU CU Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the CL Contract term. CL 9.31.12 Access to Records: Contractor/Consultant and their successors, transferees, assignees, and subcontractors acknowledge and agree to comply with applicable provisions governing the U.S. Department of Housing and Urban Development (HUD) and the State of Florida, Department of Economic Opportunity (DEO) access to records, accounts, documents, information, facilities, and staff. Contractors/Consultants must 1. cooperate with any compliance review or complaint 47 Packet Pg.2451 D.5.a investigation conducted by HUD or DEO 2. Give HUD or DEO access to and the right to examine and copy records, accounts, and other documents and sources of CU information related to the grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by HUD and DEO 0 regulations and other applicable laws or program guidance. 3. Submit timely, complete, and accurate reports to the appropriate HUD and DEO officials and maintain appropriate backup documentation to support the reports. 9.31.13 Logo and Flags: Contractor shall not use the Department of Housing and Urban u Development (HUD) seal(s), logos, crests, or reproduction of flags or likeness of HUD agency officials without specific approval. CU 9.31.14 Changes to Contract: The Contractor understands and agrees that any cost resulting CU from a change or modification, change order, or constructive change of the agreement must be within the scope of any Federal grant or cooperative agreement that may fund this Project and be reasonable for the completion of the Project. Any contract change E or modification, change order or constructive change must be approved in writing by both the COUNTY and Contractor. U 9.32 DEO requirements U 9.32.1 If any portion of this agreement is funded by the Florida Department of Economic Opportunity, The CONTRACTOR will be bound by the terms and conditions of the 2 CL Federally-Funded Community Development Subaward and Grant Agreement between CL COUNTY and the Florida Department of Economic Opportunity (DEO) (Attached Hereto as Exhibit A). 9.32.2 The CONTRACTOR shall hold DEO and COUNTY harmless against all claims of whatever nature arising out of the CONTRACTOR's performance of work under this Agreement, to the extent allowed and required by law. 9.32.3 Religious Activities: The Contractor or Sub-recipient agrees that funds provided under _ this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.2000), such as worship, religious instruction, or proselytization. U) Applicable to Professional Services Contracts 1. Inspection of Records CU All Contractor records with respect to any matters covered by this agreement shall be made CU available to the Grantee, grantor agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any CL deficiencies noted in audit reports must be fully cleared by the contractors within 30 days after receipt by the contractors. Failure of the Contractor to comply with the above inspection CL requirements will constitute a violation of this contract and may result in Remedies for Non- Compliance or Termination as provided for in the Contract. 2. Section 3 The State of Of Florida requires the Contractor and all applicable sub-contractors to follow the State's Section 3 requirements as defined by the State's Section 3 Plan. 48 Packet Pg.2452 D.5.a CU 3. Minority Owned, Woman Owned or Section 3 Business Utilization The State of Florida requires the Contractor meet or exceeds the Contractors stated proportional 0 use of Minority Owned, Woman Owned or Section 3 Business that the Contractor stated in responding to the Request for Proposals or Request for Qualification. The Contractor understands and agrees that failure to meet this requirement may result in termination or such other sanctions as may be solely determined by the State. Applicable to Construction Contracts 1. Bonds No surety will be accepted by the State if the Bidder is now in default or delinquent on any bond or has an interest in any litigation against the State. All bonds shall be executed by surety CU companies licensed to do business in the State of Oklahoma and acceptable to the State Council. Each bond shall be executed by the Contractor and the Surety. The State requires a Bid Bond to be submitted at the time of the Bid 0 U The State requires a Maintenance Bond, a Performance Bond and a Statutory Bond for Bidders entering into a contract with the State 0 Bid Bond Bidders will include a bid bond, bank check or irrevocable letter of credit for 5% of the bid if the 2 bid is over $50,000. CL Upon award of bid, bonds shall be submitted to the State of Florida. Maintenance Bond: _ A good and sufficient Maintenance Bond shall be required in an amount equal to one hundred (100) percent of the total amount of the contract, guaranteeing such improvements against defective workmanship and/or materials for a period of one (1) year from and after the time of — completion and acceptance by the State of said improvements. CU Performance Bond: A good and sufficient Performance Bond shall be required in an amount equal to one hundred (100) percent of the total contract amount guaranteeing execution and completion of the work in accordance with the specifications. U Statutory Bond: Cn A good and sufficient Statutory Bond shall be required in an amount equal to one hundred (100) percent of the total contact amount guaranteeing payment in full for all materials and labor used in the construction of the work. CU CU 2. Contract Work Hours and Safety Standards Act The Contractor agrees to comply with section 107 of the Contract Work Hours and Safety Standards Act, 40 U.S.C. section 333, and applicable DOL regulations, " Safety and Health Regulations for Construction " 29 C.F.R. Part 1926. Among other things, the Contractor agrees that it will not require any laborer or mechanic to work in unsanitary, hazardous, or dangerous surroundings or working conditions. Subcontracts - The Contractor also agrees to include the requirements of this section in each subcontract. The term "subcontract" under this section is considered to refer to a person who agrees to perform any part of the labor or material requirements of a contract for construction, alteration or repair. A person who undertakes to perform a portion of a contract involving the 49 Packet Pg.2453 D.5.a furnishing of supplies or materials will be considered a "subcontractor" under this section if the work in question involves the performance of construction work and is to be performed: (1)directly CU on or near the construction site, or (2) by the employer for the specific project on a customized basis. Thus, a supplier of materials, which will become an integral part of the construction, is a 0 it if the supplier fabricates or assembles the goods or materials in question L_ specifically for the construction project and the work involved may be said to be construction activity. If the goods or materials in question are ordinarily sold to other customers from regular U_ inventory, the supplier is not a "subcontractor." The requirements of this section do not apply to contracts or subcontracts for the purchase of supplies or materials or articles normally available u on the open market. 3. Davis Bacon Act A. Minimum wagesCU CU 1) All laborers and mechanics employed or working upon the site of the work (or under the United States Housing Act of 1937 or under the Housing Act of 1949 in the construction or development of the project) will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll 0 deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those U contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged 2 CL to exist between the contractor and such laborers and mechanics. CL 2) Contributions made or costs reasonably anticipated for bona fide fringe benefits under _ section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph (1)(iv) of this section; also, regular contributions made or costs incurred for more than a weekly CU period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR Part 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified e for each classification for the time actually worked therein: Provided, the employer's payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination and the Davis-Bacon poster (WH-1321) shall be CU posted at all times by the contractor and its subcontractors at the site of the work in a CU prominent and accessible place where it can be easily seen by the workers. 3) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met: a. Except with respect to helpers as defined as 29 CFR 5.2(n)(4), the work to be performed by the classification requested is not performed by a classification in the wage determination; and U 50 Packet Pg.2454 D.5.a b. The classification is utilized in the area by the construction industry; and c. The proposed wage rate, including any bona fide fringe benefits, bears as reasonable relationship to the wage rates in the wage determination; and 0 d. With respect to helpers as defined in 29 CFR 5.2(n)(4), such a classification 0 prevails in the area in which the work is performed. U B. If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting officer agree on the classification and wage rate(including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, Cu Washington, DC 20210. The Administrator, or an authorized representative, will approve, Cu modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. 0 C. In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where 0 appropriate), the contracting officer shall refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Administrator 0 for determination. The Administrator, or an authorized representative, will issue a CL CL determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. D. The wage rate (including fringe benefits where appropriate) determined pursuant to paragraphs (a)(1)(ii) (B) or (C) of this section, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the Cu classification. (iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof. va (iv) If the contractor does not make payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Cu Secretary of Labor has found, upon the written request of the contractor, that the applicable Cu standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. (v)(A) The contracting officer shall require that any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefor only when the following criteria have been met: (1) The work to be performed by the classification requested is not performed by a classification in the wage determination; and (2) The classification is utilized in the area by the construction industry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable 51 Packet Pg.2455 D.5.a relationship to the wage rates contained in the wage determination. (B) If the contractor and the laborers and mechanics to be employed in the classification (if Cu known), or their representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action 0 taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, Employment Standards Administration, Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. u (C) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), the Cu contracting officer shall refer the questions, including the views of all interested parties and the Cu recommendation of the contracting officer, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination with 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (D) The wage rate (including fringe benefits where appropriate) determined pursuant to paragraphs (a)(1)(v) (B) or (C) of this section, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification. U Withholding —the State of Florida Department of economic opportunity shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or 2 CL cause to be withheld from the contractor under this contract or any other Federal contract with CL the same prime contractor, or any other federally-assisted contract subject to Davis-Bacon prevailing wage requirements,which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, Cu including any apprentice, trainee, or helper, employed or working on the site of the work (or under the United States Housing Act of 1937 or under the Housing Act of 1949 in the construction or _ development of the project), all or part of the wages required by the contract, the [insert name of _ grantee] may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased. Cn Payrolls and basic records (i) Payrolls and basic records relating thereto shall be maintained by the contractor during the Cu course of the work and preserved for a period of three years thereafter for all laborers and Cu mechanics working at the site of the work (or under the United States Housing Act of 1937, or under the Housing Act of 1949, in the construction or development of the project). Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or 52 Packet Pg.2456 D.5.a mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs CU shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates 0 prescribed in the applicable programs. (ii)(A) The contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to the State of Florida Department of economic opportunity for transmission to the Federal Transit Administration. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR part 5. This information u may be submitted in any form desired. Optional Form WH-347 is available for this purpose and may be purchased from the Superintendent of Documents (Federal Stock Number 029-005- 00014-1), U.S. Government Printing Office, Washington, DC 20402. The prime contractor is CU responsible for the submission of copies of payrolls by all subcontractors. CU (B) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following: (1) That the payroll for the payroll period contains the information required to be maintained under 29 CFR part 5 and that such information is correct and complete; (2) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly U from the full wages earned, other than permissible deductions as set forth in Regulations, 29 CFR part 3; 2 CL (3) That each laborer or mechanic has been paid not less than the applicable wage rates and CL fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. (C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-347 shall satisfy the requirement for submission of the "Statement of Compliance" required by paragraph (a)(3)(ii)(B) of this section. CU (D) The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under section 1001 of title 18 and section 231 of title 31 of the United States Code. (iii) The contractor or subcontractor shall make the records required under paragraph (a)(3)(i) of U this section available for inspection, copying, or transcription by authorized representatives of the Federal Transit Administration or the Department of Labor, and shall permit such representatives U) to interview employees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make them available, the Federal agency may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to CU cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, CU failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12. Apprentices and trainees Apprentices - Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Bureau of Apprenticeship and Training, or with a State Apprenticeship Agency recognized by the Bureau, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Bureau of Apprenticeship and Training or a State Apprenticeship Agency (where appropriate) to be eligible for probationary 53 Packet Pg.2457 D.5.a employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the CU entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less 0 than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on U_ the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios u and wage rates (expressed in percentages of the journeyman's hourly rate) specified in the contractor's or subcontractor's registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice's level of CU progress, expressed as a percentage of the journeymen hourly rate specified in the applicable CU wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator of the Wage and Hour Division of the U.S. Department of Labor determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Bureau of Apprenticeship and Training, or a State Apprenticeship Agency recognized by the Bureau, withdraws approval of an apprenticeship program, the contractor will no longer be permitted to U utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved. 2 CL Trainees - Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than CL the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee's level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. _ Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding U) journeyman wage rate on the wage determination which provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by the Employment and Training Administration shall be CU paid not less than the applicable wage rate on the wage determination for the classification of CU work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved. Equal employment opportunity - The utilization of apprentices, trainees and journeymen under this part shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR part 30. (5) Compliance with Copeland Act requirements — The contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by reference in this contract. (6) Subcontracts — The contractor or subcontractor shall insert in any subcontracts the clauses 54 Packet Pg.2458 D.5.a contained in 29 CFR 5.5(a)(1) through (10) and such other clauses as the Federal Transit Administration may by appropriate instructions require, and also a clause requiring the CU subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the 0 contract clauses in 29 CFR 5.5. (7) Contract termination: debarment — A breach of the contract clauses in 29 CFR 5.5 may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as U_ provided in 29 CFR 5.12. (8) Compliance with Davis-Bacon and Related Act requirements —All rulings and interpretations u of the Davis-Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5 are herein incorporated by reference in this contract. (9) Disputes concerning labor standards — Disputes arising out of the labor standards provisions CU of this contract shall not be subject to the general disputes clause of this contract. Such disputes CU shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of E Labor, or the employees or their representatives. (10) Certification of eligibility—(i) By entering into this contract, the contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1). U References: 40 U.S.C. & 167; 27a-276a-5 (1998), 29 CFR § 5 (1999) 2 CL 4. Section 3 CL The State of Florida requires the Contractor and all applicable sub-contractors to follow the State's Section 3 requirements as defined by the State's Section 3 Plan. 5. National Environmental Policy Act (NEPA) The Contractor understands and agrees that no action may be taken by the Contractor until such time as the State of Florida has provided a signed and executed Notice to Proceed; CU The Contractor agrees to follow the requirements of 24 CFR Part 58 (NEPA), as applicable. 6. Clean Air The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seg. The Contractor agrees to U) report each violation to the Purchaser and understands and agrees that the Purchaser will, in turn, report each violation as required to assure notification and the appropriate EPA Regional Office. CU CU The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal Assurances provided by HUD. References: 42 U.S.C. 7401 et seq., 40 CFR 15.61, 49 CFR Part 18 7. Clean Water The Contractor agrees to comply with all applicable standards, orders or regulations issued CL pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. The Contractor agrees to report each violation to the State of Florida Department of economic .. opportunity and understands and agrees that the Purchaser will, in turn, report each violation as required to assure notifications the appropriate EPA Regional Office. U V The Contractor also agrees to include these requirements in each subcontract exceeding 55 Packet Pg.2459 D.5.a $100,000 financed in whole or in part with HUD. References: 33 U.S.C. 1251 8. Energy Conservation 0 The Contractor agrees to comply with mandatory standards and policies relating to energy efficiency, which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. Reference (42 U.S.C. 6321 et. Seq., 49 CFR Part 18) 9. Recycled Products The Contractor agrees to comply with all the requirements of Section 6002 of the Resource Conservation and Recovery Act (RCRA), as amended (42 U.S.C. 6962), including but not limited to the regulatory provisions of 40 CFR Part 247, and Executive Order 12873, as they apply to theCU procurement of the items designated in Subpart B of 40 CFR Part 247. CU References: 42 U.S.C. 6962, 40 CFR Part 247, Executive Order 12873 (More than $10,000) 10. Federal Register 0 i. Public Law U ii. Federal register notices (list that apply to FL) 0 U TERMINATION AND DEBARMENT 2 CL PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS CL 31 U.S.C. 3801 et seq., 49 CFR Part 31 18 U.S.C. 1001, 49 U.S.C. 5307 The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § § 3801 et seq . and U.S. DOT regulations, "Program Fraud Civil - Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any CU statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract for which this contract work is being performed. In addition to other penalties that may _ be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, _ fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate. Cn The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal Assurances originally awarded by HUD, the Government reserves the right to impose the penalties of 18CU CU U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government deems appropriate. The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal Assurances provided by HUD. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. GOVERNMENT-WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) 49 CFR Part 29, Executive Order 12549 (over $25,000) Instructions for Certification By Signing and submitting this bid, the prospective lower tier participant is providing the singed U certification set out below: 56 Packet Pg.2460 D.5.a The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier CU participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the State of Florida Department of economic opportunity may pursue 0 available remedies, including suspension and/or debarment. 0 The prospective lower tier participant shall provide immediate written notice to the State of Florida Department of economic opportunity if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of u changed circumstances. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered CU transaction," "participant," "persons," "lower tier covered transaction," "principal," "Contractor," CU and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549 [49 CFR Part 29]. You may contact the State of Florida Department of economic opportunity for Assurances in obtaining a copy of those regulations. 0 The prospective lower tier participant agrees by submitting this bid that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded U from participation in this covered transaction, unless authorized in writing by the State of Of Florida Department of Capital Planning and Resiliency. 2 CL CL The prospective lower tier participant further agrees by submitting this bid that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction", without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. A participant in a covered transaction may rely upon a certification of a prospective participant in CU a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A _ participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Non-procurement List issued by U.S. General Service Administration. U) Nothing contained in the foregoing shall be construed to require establishment of system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a CU prudent person in the ordinary course of business dealings. CU Except for transactions authorized under Paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to all remedies available to the Federal Government, the State of Florida Department of economic opportunity may pursue available remedies including suspension and/or debarment. "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction" The prospective lower tier participant certifies, by submission of this bid, that neither it nor its "principals" [as defined at 49 C.F.R. § 29.105(p)] is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 57 Packet Pg.2461 D.5.a When the prospective lower tier participant is unable to certify to the statements in this certification, such prospective participant shall attach an explanation to this bid. CU 2) Land Covenants 0 This contract is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P. L. 88- 352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this contract, the contractors shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or u occupancy of such land, or in any improvements erected or to be erected thereon, providing that the Grantee and the United States are beneficiaries of and entitled to enforce such covenants. The contractors, in undertaking its obligation to carry out the program assisted hereunder, agrees CU to take such measures as are necessary to enforce such covenant, and will not itself so CU discriminate. (3) Section 504 The contractors agrees to comply with all Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination against the individuals with disabilities or handicaps in any Federally assisted program. The Grantee shall provide the contractors with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement. U (4) The Contractor also agrees to include these requirements in each subcontract financed in C CL whole or in part with Federal Assurances provided by HUD, modified only if necessary to identify CL the affected parties. AFFIRMATIVE ACTION x Approved Plan CU The contractors agrees that it shall be committed to carry out pursuant to the Grantee's specifications an Affirmative Action Program in keeping with the principles as provided in _ President's Executive Order 11246 of September 24, 1966. The Grantee shall provide Affirmative _ Action guidelines to the contractors to assist in the formulation of such program. U) Women and Minority Owned Businesses The contractors will use its best efforts to afford small businesses, minority business enterprises, and women's business enterprises the maximum practicable opportunity to participate in the CU performance of this contract. As used in this contract, the terms "small business" means a CU business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's business enterprise" means a business at least fifty- one (51) percent owned and controlled by minority group members or women. For the purpose of this definition, "minority group members" are Afro-Americans, Spanish-speaking, Spanish CL surnamed or Spanish-heritage Americans, Asian-Americans, and American Indians. The contractors may rely on written representations by businesses regarding their status as minority CL and female business enterprises in lieu of an independent investigation. C. Notifications The contractors will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by U the agency contracting officer, advising the labor union or worker's representative of the 58 Packet Pg.2462 D.5.a contractors commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. CU D. Subcontract Provisions 0 0 The contractors will include the provisions of Paragraphs X.A, Civil Rights, and B, Affirmative Action, in every subcontract or purchase order, specifically or by reference, so that such provisions will be binding upon each of its own contractors or subcontractors. COPELAND "ANTI-KICKBACK" 40 U.S.C. § 276c (1999), 29 C.F.R. § 3 (1999), 29 C.F.R. § 5 (1999) The contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by CU reference in this contract, specifically Davis Bacon Act. CU CONTRACT WORK HOURS AND SAFETY STANDARDS 40 U.S.C. §§ 327 -333 (1999), 29 C.F.R. § 5 (1999), 29 C.F.R. § 1926 (1998) Overtime requirements - No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours U worked in excess of forty hours in such workweek. 2 CL Violation; liability for unpaid wages; liquidated damages -In the event of any violation of the clause CL set forth in paragraph (1) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of$10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section. _ U Withholding for unpaid wages and liquidated damages - the State of Florida Department of economic opportunity shall upon its own action or upon written request of an authorized Cn representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the sameCU CU prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section. Subcontracts - The contractor or subcontractor shall insert in any subcontracts the clauses set forth in this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in this section. Payrolls and basic records - (i) Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the work and preserved for a period of three years thereafter CU for all laborers and mechanics working at the site of the work (or under the United States Housing 59 Packet Pg.2463 D.5.a Act of 1937, or under the Housing Act of 1949, in the construction or development of the project). Such records shall contain the name, address, and social security number of each such worker, CU his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described 0 in section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs U_ reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the contractor shall maintain records which show that the u commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in CU providing such benefits. Contractors employing apprentices or trainees under approved programs CU shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. 0 U 0 U The Remainder of this Page Intentionally Left Blank 2 CL CL CU J M a) U U) CU CU CL CL 60 Packet Pg.2464 D.5.a IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly authorized representative on the day and year first above written. CU 0 0 Cn a) U Cn (SEAL) BOARD OF COUNTY a COMMISSIONERS Attest: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA CU r- CU By: By: Deputy Clerk Mayor/Chairman 0 U Date: 0 U a) CONTRACTOR 2 CL CL By: Title: x CU The foregoing instrument was acknowledged before me this day of 2020, by Who is ( ) personally known to me or ( ) produced a driver's license as identification. NOTARY PUBLIC, STATE OF FLORIDA U U) Print, type of stamp commissioned name of notary CU CU END OF AGREEMENT U 61 Packet Pg.2465 D.5.a ATTACHMENT A CU SCOPE OF WORK AND PRICING 0 0 Include Period of Performance or Date of Completion and Performance requirements. U Monroe County is soliciting consultants to assist the county in administrating the Community Developmeni Block Grant- Disaster Recovery(CDBG-DR)Voluntary Home Buyout Program (VHBP)through a Sub-recipient agreement with the Florida Department of Economic Opportunity (DEO) to ensure proper execution and compliance with Federal, State, and Local rules, regulations, and program intent. A copy of the sub-recipient agreement (Exhibit A) and the State of Florida Action Plan for Disaster Recovery. All services shall comply witr cau the U.S. Department of Housing and Urban Development (HUD) and DEO guidelines. Consultants shall submit cu a program methodology sufficient to accomplish, but not limited to, the requirements below: CDBG-DR Program Design and Implementation 0 • Assist Monroe County in developing the program, design, and implementation services necessary tc u. mobilize/launch its production implementation systems with a team of county employees assigned tc support the program delivery. To support the programs and projects to help people, properties, and ou communities recover from storm related damage due to Hurricane Irma as follows: • Assist in developing a staffing plan for Monroe County CDBG-DR VHBP that includes: 2 CL o Organizational Chart; CL o Job Descriptions for County, contracted staff, and vendors; o Scope of work and procurement plan for vendors and construction consultants. • Assist in the administration of the financial management system in a manner that complies with all applicable HUD, CDBG-DR, and DEO rules. a • Establish and administer quality assurance and quality control system in a manner that complies with ° all applicable HUD, CDBG-DR, and DEO rules. • Establish and administer a system record, applicant case management, and buyout project tracking system. • Establish and administer public information and communications program. U • Design and implement a public outreach campaign to target home owners that may have been impacted by Hurricane Irma. U) • Establish and administer production/grants management reporting system. • Provide ongoing program administration, policy, grants, and financial management services to support Monroe County CDBG-DR Programs and Projects. • Develop underwriting criteria that meet or exceed underwriting standards found in 24 CFR 570.209. • Develop policies and procedures that at a minimum address compliance requirements, application process and requirements, and reporting methodology • Complete program / project design and process maps for launch of intake and buyout services including: applicant case management, damage assessment by a certified assessor, demolition anc construction management, land and structure buyout, appraisal, environmental review, title services; CL legal services, finance, compliance and reporting. • Assist with meeting deadlines imposed by the State of Florida DEO and HUD for documentation, completion of work, etc.; • Review of current County policies and assistance with development and documentation of new County policies to ensure compliance with HUD and State of Florida DEO requirements and guidelines; • Prepare documentation related to performance of contracted services to ensure that estimates 62 Packet Pg.2466 D.5.a are accurate, and expenses are eligible and documented, and that project work is properly documented for sufficient reimbursement to the County from the State of Florida; CU Intake, Eligibility, and Acquisition Operations • Develop policies, procedures, and provide guidance for managing a CDBG-DR VHBP • Complete program/project design and process maps for launch of intake and construction services. 0 • Design a Voluntary Home Buyout application and application process. • Administer intake center and applicant case management; U • Provide Intake and Eligibility operators who are cable of quickly and efficiently conducting application processing to include determination of program eligibility in accordance with all program requirements, ownership, FEMA, insurance and other payments, duplication of benefits, and other documentation as required. • Intake center must be operational and staffed in a manner to reduce wait time and to accommodate CU working families. CU • Provide mobile intake center as requested by County. • Consultant will ensure that bi-lingual (Spanish) as well as any other language issues are addressed with all applicants. • Consultant must be granted approval from the County before the closing of any Intake center. Intake 4- operations will begin within forty-five (45) days of award of this contract unless otherwise agreed to by the County. • Intake operations will last six (6) months for application acceptance and completion. County reserves Ou the right to extend operations for up to three (3) additional months. • Provide timely, ongoing communications with each applicant regarding the status of their application. • Provide a certified inspector to assess damages of each property to assure that damages were caused by Hurricane Irma. • Coordinate, monitor, track, and troubleshoot buyout services in coordination with the County and contracted vendor services including the following: land and structure buyout, appraisal, environmenta and historical review, title services, legal services, demolition and construction management, finance; compliance and reporting. CU • Assist with citizen complaints, dispute resolution and appeals to ensure timely resolution; • Assist with development of policies and procedures to detect and prevent fraud, waste and abuse _ • Assist with performing negotiations, presenting sale offers to property owners, and coordinate closings per HUD, State of Florida DEO and County guidelines; • Provide tenant relocation services following mandatory Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA) as applicable, and as amended (49 CFR 24), and 104(d) of the en Housing and Community Development Act of 1974, as amended (24 CFR 42). Any activity subject tc the URA must document completion of the acquisition by submitting all documentation required for a desk monitoring of the acquisition, including a notice to property owners of his or her rights under URA; 50) an invitation to accompany the appraiser, all appraisals, offer to the owners, acceptance, contract for sale, statement of settlement costs, copy of deed, waiver of rights (for donations), as applicable. The cu documentation shall be submitted to prior to completing the acquisition (closing) so that DEO can CU determine whether remedial action may be needed. The Subrecipient shall provide relocation assistance to displaced persons as defined by 24 C.F.R. § 570.606(b)(2), that are displaced as a direct CL result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project; Finance Compliance and Reporting • Develop and operate an interim system record, applicant case management, and project tracking .. system. • Complete update of unmet needs data. • Assist in submitting revised budget for homeowner services project based on updated unmet needsCU and intake center data. 63 Packet Pg.2467 D.5.a • Provide ongoing project implementation, compliance management supervision/support, and reporting services. CU • Support the county in responding to any audits requested by external organizations. • Assist with document verification insuring that there is no duplication of benefits in accordance with 2 HUD, federal, and state policy. • Consultant will work closely with County staff to provide a report that includes metrics that demonstrate the implementation costs to date with projected spending. • Provide a monthly report that outlines the progress made to date, the projected activities to be .9 completed in the upcoming months, and any risks or issues identified for the delivery of the projects and details the grant funding approved versus funding disbursed. The report must be submitted tc County staff 10 days after the end of the month. • Complete contract and subcontract activity form HUD-2516 April 15 and October 15 of each year through DEO's SERA reporting system. CU • Provide a weekly status update on pending, active, and completed assistance applications. CU • Provide a detailed timeline for implementation consistent with the milestones outlined in the subrecipieni agreement and report actual progress against the projected progress on a monthly basis. • Provide a detailed budget and measure actual cost versus projected cost on a monthly basis. • Annually by July 15 provide a Section 3 Summary Report. 0 • Assist with project final inspections, audits, and compliance with all applicable HUD, CDBG-DR, and State of Florida DEO rules, regulations, policies, and procedures, and; • Provide close-out reports in compliance with subrecipient agreement. U • Select and implement an electronic and/or web-based tools for the management of the VHBP and long- term data management. Ensure close coordination with Monroe County Information Technology CL Department in the evaluation, implementation and utilization of all electronic systems to ensure transfer CL at the end of the contract period; • Assist with developing safeguards for use and storage of program data, including prevention of unauthorized access and prevention of accidental or unlawful destruction or loss of data; • Implement procedures to return all program data to Monroe County in a useable format at the conclusion of any contract executed from this RFP; CU • In accordance with 102(b), Public Law 101-235, 42 U.S.C. § 3545, assist the County with submission and updates of Form HUD 2880 to DEO within thirty (30) calendar days of changes in situation which -- would requires that updates be prepared; • Meet or exceed federal underwriting standards and establish underwriting criteria that, complies with CBBG criteria at 24 CFR 570.209; Cn • Other related activities as requested by the County. Contractor shall ensure that all program materials and applications shall include "Warning: Any person whc knowingly makes a false claim or state to HUD may be subject to civil or criminal penalties under 18 U.S.C. cu CU 287,1001 and 31 U.S.C. 3729. The CONTRACTOR may also be tasked to assist with the Relocation Assistance Act (see 42 USC 61 Uniform CU Relocation Assistance and Real Property Acquisition Policies for Federal and Federal Assisted Programs) following mandatory Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA) as applicable, and as amended (49 CFR 24), and 104(d) of the Housing and Community Development Act of cL 1974, as amended (24 CFR 42). Any activity subject to the URA must document completion of the acquisition by submitting all documentation required for a desk monitoring of the acquisition, including a notice to property . owners of his or her rights under URA, an invitation to accompany the appraiser, all appraisals, offer to the owners, acceptance, contract for sale, statement of settlement costs, copy of deed, waiver of rights (for donations), as applicable. The documentation shall be submitted to prior to completing the acquisition (closing) so that DEO can determine whether remedial action may be needed. The Subrecipient shall provide relocation cu 64 Packet Pg.2468 D.5.a assistance to displaced persons as defined by 24 C.F.R. § 570.606(b)(2), that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. CU These services will be funded under the Federally-Funded Subrecipient Agreement between the County and the Florida Department of Economic Opportunity (DEO), and attached hereto as Exhibit "A". The selected 0 CONTRACTOR is bound by the terms and conditions of the County's Subrecipient Agreement with DEO. 0 The CONTRACTOR is required to be familiar with and shall be responsible for complying with all federal, state, .9 and local laws, ordinances, rules, and regulations that in any manner affect the work and the environment The CONTRACTOR agrees to provide reports or information to the County as needed to comply with the County's obligation to submit reports to DEO on the progress of the work under this Agreement. CU r- CU 0 U 0 U 2 CL CL CrJ U U) CrJ CL CL CrJ 65 Packet Pg.2469 D.5.a cu r- 0 0 cn a) u EXHIBIT A cn r— a) DEO SUBRECIPIENT AGREEMENT WITH MONROE COUNTY cu r— cu 0 u [This page intentionally left blank, with agreement to follow.] 0 u 2 CL CL cn x cu J cn a) u U) cu cu CL CL 66 Packet Pg.2470 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 Kevin Clerk of the Circuit Comptroller—Moorne County, Florida CU 0 DATE: June , 2020 mHelene Wethcrington,Director DepartmentLocal Disaster Recovery 3FROM: Pamela rr J` Attached is a copy of Resolution . 150-2020 accepfinge e t Block Grant-Disaster Recovery(CDBG-DR) funds ` 15 million for 0 mahching grant fimds from the Florida Department of Economic Opportunity(DEO) for 'implementation of the Voluntaryt the County Administraator to sign the sub-recipient e ento 0 U Pleasee sure to providee widi a copy of the fully executed agreement once 2 signedCL y 1mve any questions,please feele to contact J U U) cc: File U- CL CL CU E. BUILDING rW Whitehead1i7 Overseas Higliway 88820 Overseas Highwayi Horida 33040 Marathm,Flodda 33050 Fliurtalon Key,Hadda 33070 Plmdation Key,Florida 33070 2j 1 - - - Packet Pg.2471 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 1t.jaj0AAQ 15O CU A RESOLUTION BY THE MONROE COUNTY BOARD 0 OF COUNTY COMMIsSIONERS APPROVING THEE FLORIDA DEPARTMENT OF ECONOMIC 0 Cn OPPORTUNITY (DEO) SUBRECIPIENT AGREEMENT 0 U FOR THE COMMUNITY' DEVELOPMENT BLOCK GRANT-DISASTER RECOVERY (CDBG-DR) Cn VOLUNTARY HOME BLTYOUT PROGRAM AND ACCEPTANCE OF $15 MILLION IN NON MATCHING E GRANT FUNDS TO IMPLEMENT THE PROGRAM E .............. WIRFM AS, Congress has appropriated significant funds for disaster recovery 0 through the Community Development Block Grant— Disaster Recovery ("CDl3G-DlV1) U PrDgram in the aftemiath of Hurricane Inna to support community recovery; and 0 U WHEREAS, the Department of Housing and Urban Development C'HUD") administers the CDBG-DR grant program and issued guidelines for application and 2 award; and CL CL WHEREAS,the aggregate use of CDBCT-DR ftuids shall principally benefit low and moderate income persons in a manner that ensures at least 70 percent of the grant X arnount awarded under this agreement is expended for activities that benefit such persons; and CU WHEREAS, pursuant to the HUD guidelines the Florida Department Of z Economic Opportunity (1DE011) submitted a state action plan setting forth the ftte.s U- proposed disaster recovery prograrns, and U WHEREAS, Monroe County conducted a countforide survey of impacted Cn residents, a public outreach campaign consisting of a direct mail-out to interested a) individuals, a media outreach campaign, and an online regiaration survey to identify E homeowners interested in the prograrn; and CU WHEREAS, Monroe County applied to DEO for CDBG.DR funds to implement a Voluntary Home Buyout pry amp that would purchase homes dwnaged by Hurricane Inlia at pre Hurricane Inna fair market value, demolish the stracture, and maintain the property as greenspace or to limited use of these lots in compliance with HUD U- regulations; and Cal M VVMREAS, on November 26, 2019 the Florida Deparl3nent of Economic > OPPOrtunity awarded Monroe County, $15 Million in CDBCT-DR Voluntary Home Buyout Piograrn funds and on March 13, 2020 transmitted the Sub-recipient agreement, E U Packet Pg.2472 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a that:NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,FLORIDA, CU r_ 1. The County Administrator is directedto sign Voluntary Buyout - ci t ct ace 1 i iu i 0 non-match grant funds. 2. Monroe Countyto implement e Voluntary Home Buyout Program in compliance with all requirements imposed y Fedend statues, regulations and the terms and conditions of 's Federal Award. PASSED AND ADOPTED by the Board of County Commissioners of MonroeCU Florida, 1 e 20th Day of May, 2020, CU MayorCarruthersr Mayor Pro Tom Mchelle Coldiron U Commissioner Craig Cates 2 Commissioner David Rices Conunissioner Sylvia Murphy 2 CL BOARD OF COUNTY COMMISSIONERS CL CLERK OFMONIROE r, 'NTY,FLORIDA BY- _ .._.... As Deputy Clerk ayor CU J Cn 0 U rg $,lttEFO R �� tea , Cn CU CU CU E U Packet Pg.2473 �U, o DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a t State Depattirient of , i c Opportunity 6 Federally-Funded Commu-nity Development Disaster ,.Recovery a . me Buyout Pfogram E Subrecipient s A( t si t s s � s u1.., r„ ., �\s �t31.,r a.� 1s, tit EASED MY TH .. . 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C.`t..Q, ..b=F Z top a6ym an tm CP s.�.S.itt$ l,.Q)rd ryt ! w"'sx"i"' 1, E P s Agreement sm to b,. .:.�}11y „)uS` t'tst, ""ar JI '.v4.(iJ{,. t,E it � +{(� r�,t� ,.,,t„f.. tlt .l}..,s,..sb t,t is t,.U,>'t,.,,? Y f 3 4 a.,,thed d Ls,,, „y t O (pp?a 2 o S..U,Q.S', t i� �Iat� �. ytt s ,�l''"•.�4 t,..'" E- Cu ., ... ?p"a r£t=Eg tT„t QUY a' sstsail'a M`"""c 11lodca CL i (22) Mandated Conditions. U- i s r,iV ti.vy, s usa'a, ll ss n.ta 4't �, sS� s Subjul co Q t�.wt�l � ,iP ,a s.t,.t� a ,l, „t.r.i t,.t sG! i ?,h n.Ss.z f. � CL .)a1,a, t tit e } t n it fii -1 tt ttsll,t WOW by E4 SubnApient Pi dos j4Voejn&;aq kj nay let(t` SS tt § _ xlt)11 U. (t tf is Irvta {,� 6I D t_ t or Yt t (i it ti' t 11t P€U t t NA.svllt st zz t1 yi t the 4 if t.s lr tP .4 .i.,Tcl ,,.!QTawy.. tC?.at,,.E; ,'w)ew\ik aped Oultewas one s "tb,w\3_"waved ht,�lell MV � ze, � � E u 10 Packet Pg.2483 il',&( 7"Z.'A rVI, AA,, gn"�'"""" r nvl"' ,'�po",e, DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DF-P Agreemmt No.-10092 A, ME be v(e,,,d e' ti'tm". ,he n v e mcdons arking M dW,,-,Apel,,1 be in the Man:11mut oflAwn ........ C) if wa7 ;;Ovibion of this Agreenlent is "c", "-'orcffict 1's 6 e cod Wd cady to the extentt.lt Inc!that WrOwn shh!,bi awera& Kna and Lau no A to115. ...i� U d%'e, ruay be c any one of vatidi ray be wict"C"', g, ES an 06ghos"L Med{ids. r E he Act cf 115% la nmende"""'I, ie "of A,,,,, 105336, 42 ITS CL 12MI mm) an"""i E it by acd shvy""eet %no ims been pKed an we ............ . ..... e s"aeY NO ...,.at 1 prodde any ga%, y. am;na"� W""t"'a,a en""""'i e n ot mpzk of a pubHuis WIng or !ni% %work; raq, pooponh or I'Has cr Wes ONMI PWPUV to a POW 0 endy;rney naw he yvarf ed or 'a 0:COITAMW under U pubEc tail;an busincas Wct,411"l '11'111"'Iy '" C CL WIM:a nor any of Or IfEWes is cauxeney,00 ale cornictid Vwdulot 71'c' WK cT Ony If AW&MUM 6 telced an the cell:Akwd vm&o0K,,, PUsuan;to 000287, enV ter- r MY, a A(l),who has been F Iced on Me "a, X f to pavide any good, oc',,,r, 'I eO HT OW v J a or Upm," O!"c"', at pn% oank mAynot su,"' J "'A" hds; k POM end,; au"', z U- vmrk as a conwacto" euppNe" subconsick or cat co,r,,,'�.raca ukh elly pab& endy and Ins trat traosact businesa 06 aay pabUc By "s M OU, I chat UAW A aor Or- W us a. t. e a S ,i A11 er vices or it E expenses shap be r e,J' to accczd2nce with Section UZ351, FS, the ruh"'," is luawd to tealpyrasly invest any Ldvacces RZO-Almrest Als3ole shaIl !DEC) or be appHed splat'jis',", pay "W"', CL o& QUM=216,011, n"'("e "'-J"eet 4trrll 1 tie t rl P. ee kJ t 1l tittpU- toc to 01 gwemmg Daum the CL bOd, a he mpuwnedoop o X 'rr I"'C"9 1"",S, AFRAW and Houshl"""', E mident Agencie, Act 190 had Packet Pg.2484 rl""w"'; tt,.=a:vr ( L r"A m A A w n a"= a"&&mm a"-- ,, DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 101-625, the 199 !z',,y "x, A p le �w: A 6ixe ir� and -6 Z A poky ,a (23) OdAr CevoixCer recei-rd Emu, !e tUt k tt r t c'n to SO Enna lefladca ut,,! Le E at The E to pemon Ex k tam nAd` or atteraping 0," g Oz wonpisjosr, if sad sn W& COM s;, NO 0 F w! "'t"', r e""a'11" of any �V! 2, o0wr dw Feww,--4, n,"xc"r Ott a 0", Tonga, > It SURIAMent Sol Czynew CL CL accownce vntn in, 3, skzwndv at tie"c's x j� f,",,i'ar, "s-IJ, j" its renTdwe Aw MA ng or eme £,',u,�,,� rJ":� Ionsaclon ApmW by Wi L,t,SAC,- c q Shia he sahea (24) d on =M- ML A MT OMM OK.......... f F" W Any and W copylagars wr"Zig or E ate hemby a) RS c€aIf Ae Subr011et; has a the SWOFiewt," anu to" pisexAng Wass the Ageemews waides anherAs. If Ray- "hs Cowy,", ......... WaW under bwapienu MR reW Um d0wem CL ef CL en't eSOVA r to car,", if any Wk%=mnwwA, Enn M r,"'M g bv tz f E t"""I'evs of emeo"On 12 Packet Pg.2485 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a DEO Agreement No.:10094 lu- "Ove"rise to an pavatt cc OP ri h r'u e, tub r I.-p£ -tst xa s ar 1• aht ,ra-ri,mrs to, "at.}.,P .ttAt. t,.A�r,,.:.t"t'si=,ittlt at.,t.�.%'tn„t4 "r tt+e, t- yt f t t a , t '; t€t�a.,.e.£.la 5,�:s...�tarttatk.�,„,a,te �iart no msdi,ua.M1, t at.,4„ t,x ,t€tJ��t�t..�ane� , n rpttn.a�_€t ?t tt"�ar„`r * _ 3xrcr,,Ns r fH:xi Cs, w DEO ,aN.afiala t1he r 11t t 7 s ra ° � � E d t.3t m.,.,..a "t t.,f 7ka .R., .x; fit" t i; �.5 g � peurff;.tt`ttils,sstce of,tct.e Z# recsx..'xkent, 6 xx i .> "; § A1'At,.ttut,+tti.t,t ;ttsEta Star t tte a T3tta",P tt ab at t et`t Ses tt?,fit it has -'he,leI ru,4'sf#,oar t4b i'ia'ttt.tx.s ttm fi,:tmda '.t"nder ts;*i tv&n,» � {a+.lt: U and tat he t-i". z3 ' tt,st tt,tut tatlktz, k i tt t ,t d V rttx sacceptance o tt O tt�,r atrrwnt The t,rtt?. ,lttttt tl.txw x fi,{, t» fit:a. 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DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a t o-ioogz v�) t DE #& r�es of oss � S ad � uested florod g0 as jat atc ie a a`ds reau&st DE("") a,adR nod Fine jpenE aonitftbaa dtSds soo ' da sibl a 1d(a the staa da d r nroxr ect.rrjs4 Ak x to be jasnrected or ocaplad mat a r , s Dada ea"dg.da A`ta°raC boa &,' not coin t.4t wal E s teq est for rtd ra A DEC) sha Cox � as 1d ,risl set f t„a in� aa "4,y;wdti"evneaa"`n A S d,),Jbre€ipirrit-c ntra to..� `rhu,fails to r,A csvi.as pub fi record".", to 0 w DEO 10,11t1lia€S f Monable mae£Y"I. v,b6 gjJ�,1"€§..t t43 perialdes .md"r" �s°A`" id."1A?s s9,i 0,f`"„ V} y} d t a "3 dyad." no' f r D O vadrb;ffltn aA vt dad .a ` " C .. San in `a _.� wit'll.s eA,`dAa my tvno,72' � nolo cal� ii .L n, Abaem l f Possession miatexito � s Agrd Adaaa s is E..ab'a"aiatAsaP CAS an-r-prA?�,ti�, used, oj:pi t ot "d,"moved t+ �i,c$"pt U2 ' e ordinary course .k +s ba+.al'aa°a>s i.,fAt a`aA"„.dd..t'::except ..= as a s„aa''`td. .e s.''�,..`tAv .id,`,i`.' k" "'M;c.. s'.vOk` rrec tmat�, a .. EO, in daldristeps as DEO deezris a"d vissbl a to g re d'nt na-LAi.t a'a reigain. posee aaddaua Ot O.b. .."+wise pdaot;A""ct`t.1:Le Sate to i*hts and dwe t.:.9,'a rt t.`ems a a t lie a fa ecij"�dent sacl aowledges ail a�a � is subject to awe ts7Lhb ad�a � '" �ta 1d�a 1 ".f H t t �aa:abh redo 6 s a a d t e ,rtlb, An 'a" IC "� M e doccanamwa, tltz Sulsfecipierit subm.dts to 'a ',t+. undor this Agree a tt cCaa"d�stavatrd kul c rectomls wrui a Fa da Statutes. Mire Su0br g,!:acnt m- A a3, a,°aad",ka"xdA a)ent a as�aad.ttad cords a,� 1) � �.a av a r onfidesi is and ';.ta a" � d ub k U di a -,w as itra..le secrets o s:=p ,2r, #Wo,.,fidex`Y6al Itummess oaf Era,elf or,,t sc,ch recofdls sh least, be idm=ficd as such b,,- it` sa". a"d,.A.tAi"ent pfjc,,r t a3windtal to DM Failure :, ;:i " y.«fi A a A S (N"I'"a as -he S4aabS"eA.;" aamess-wra b err of a7.021iin of ex aPtion. Ta:c s btle"al5ik"a Lt$k'«all e ,,..e; jblic record- L that a exempt or a"anfil en as and ">rtt S,s-i Lrom-, o rec,,wch so,.Aa�sirre`* e a >rnm m are not J�ti'.4 �A CL e,tacc t as audhoudzzed by law for `A'o: duration of t'he Agree n t sa.R.aw'a S." d fxflw 'a.m `aom.1,alledo t of the A Af e d aend of the `Sad d"Z aa"",'aen'�-a:.ontn£A;.to dies a"3.A.»"a srwafar the Arno`is to DEO "tpa`Yn corr"a',� t#a`a.. A aga"e5:mneott", dadIF „" .,Aa , yPaaa Caa w ,4' } MS QUESTIONS STATUTES, TO THE SUBRECIPIENT-CONTRACTORS DUTY TO z REGARDING THE APPLICATION OF CHAPTER 1199 FLORIDA CU PROVIDE PUBLIC RECORDS RELATING TO THIS s CONTACT THE CUSTODIAN OF PUBLIC RECORDS by telephone t U 850-245-7140, via email tDepartment of ail w Opportunity, Public Records Coordinator, 107 East is Caldwell Building, Tallahassee, Flotida 32399-4128. 4a o '. extesat s cornabIle tr kavas d,:dt ubre a"Fad dl.t"sbaa be feilly hable fa"at"the Actions o aas ..gm a employeleaa -' naa on-c`:aactora, %rids subcontractors aAt"',h`ors caa"3,d shall flay,y inde ,F-yr,defein&A aa . a" aA a sa1 , l Yare, and Otide " agents emple�cea "� s�t actions,a ad ` sA and cost- a +s CU g as i tdaadtg>a 1 . v fe"es,arising n-aY asrelatingkg,,o ada��yh re k d,:a sue;aaw o' s_ da as aad" aka 12A '`'d+ �`r on('s)a a tege,s Est b calur4ed n "v—Ei 4 o a3 �a'�,a;� � a E'...a; w as #fit uR, a ag4:aa:"a C. "ltayk es =-meaaa Contractors or .aab'ciSyr traf""v sL""a.,Aa ttudded AEw €@,"..rA ' at ff-he" Subrecin tdoes n ot w s.]omm at for that j:x3 -' $r of any costs o± d vm mcges 1,aro ,dtatel caused d by ffic a't �ent;act or a.Sdnissd ana CL of Lhe Stateot"DE?0. „ DEO,in its ,ad de ch's rettoa a h-a',a the i*t'a but not t1h o1b Mon, to enforce 'duds A a d LkG not en do a s 's a fever" ei a•" d Yt iad�s tt a d- a dd" k a aito a " a s r A (� 4aa 'd a"a.t shall Atcsaa pu,�hca d 6,aa�"`''.","ada"a a...da any .`fi t' s.a�a-"..ad•}. co 7"a..a.e.ad""g,, tlusa' a �%�"a.a,.."<nd.�..a.e.d' 'ariffiAnit plicw tE:taecy,"a',),pr.:a"a a.&ate t o adancluadd but not,st ted tn,me " nin".' t-;-iz Aa dk d5ru?° in ad. t ess r, e CU 1 Packet Pg.2487 O-aoc,.h da Yj Ft'Sti,rWe.n,% .` J'�"` "P$3'e .» E`ydn ,*� fia. - tt,. �r Ek r +�€'S'w.•„2.t��§ r•.W-" DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a .:I or Mate ldent--" kfe� DEO or the State, °kg' >2 e e e3k€ 4:5 tlrdC a ae lUlking Subreca . n n ua.se and ciffi r c, the AfrMlaMe.11f ur the ruvr e of EO . die'Stal-e in n rg- . :y d.G f actual h t k d o�">���1�a t:a�tmac,,ors wffla he, 'afes,"siaa�,o ;� `z s 0 necessary o ape.af ras f e wa*tW- sefvnict,,vs t red by t'!"i„fidn 11,Xttetneanm ss L a F,e SWb.ccin a.agta shall comply '7a�`� safe �`:e�fw� ' S'#A set6r��u in S# �� I� i�R � �s �r. �=='w Cn a� into pu IrIc f or&a ct fw Serevices a at r1he E is a l C Date of dttas Agreement he a) as o a�te Rau c *v e Dax a this I � a..ny a n - hisin�; t � tau y� �� 2r sbe " `�l ��i' � Cy part uth ainy publicsi, , a4af' `f. '2y `'.$': `a,- grn. f f uY &, e g ¢) , fit Cy4 e.€, i ,.` Cn Rluif 4 + u 7 Executive Otelez 11 6a sired bkxy 2 y2NII I,, a e 13c ovet-no-1 of Flo, a, remgpi:rgas D a'O COM2% tf,.i1i excess ..Sa ny fete is w,a 'E fw to ex 6 -'rearl=e Eris ulruea.lple ! cy - + hared ,3m :i duz4 the uug"seenaent .mac 0 m- 2y., nclumit;. 1, all, ct"�gi•"trait is under thi k rts :f3�ent thhe er.t.«t� U cement� se the S /c a�,y Sy s'2 o v if y° to e = Is aaa..n eh. of aM new enaployees faked 1-- 0 f coniusictors, "orv=store,co ru f a nw, and s b-t cipi-entsffie, texn y' ,f ye t.,sm� Fad ', � Thxe Dejs,t<. .:�`a en o I'al.o nd,";gar"'c:,ndo's E 4£.:'. fya'9�4��-sa,�,Sa[�.�'�.� L�..a..L�`� it�:;:f > �aa 0 CL CL If die a , i not '"y` J y�e d y f y f s it+ a I .f i ` i sy= 17 _ � Syst phol t hiring any n€ x e,a-plo a:e;afa r the effi".:.tive d f,-of tl s 1- re r ennt, � +s } Pf ;tf;: , x as a y n u 1ai a ce y�aay" errsng, pia C "� a �.�,����� � �� .��,.� �� ���t�� a � G 2.3ro�' CU wadi widi CDBG-I,',R fmacis rrlaa to mrailable u#.Goser du -1 erg- as part of t.fe aubira;,.ciPenes` y::tuattne, LL ,.{r � W nw, o-F2 CER..pa.,rt 200 24 CRIRL terms o .its exr,,en t � a,t a � fff ft"t c rien«+�' y a"ys t,ac.�ut al'i aka ,-rs � fiw t y. ��y €fro a P iiacop �ti ��"���a U 11 ro 4 oser-ru as"€`i ' be a tuune to,DEO unless the ,,,rjg- X'£.lC(',)Me as use ,.s oy,,n,xi addido-n ,n-its of acfivities, asperj�ed ;tea a to this eerrii.nt ""'un dulyexeckrecl toic " to Cn ahW aclirldies funded v h, d.a.. ,BG-emu ,:roils must meet the ccrirclln'a o ot,,e of t1he C G pro " CU National Ob'age dv t.:s, 'I'ble Ste'%Fbre ,),',Ae"a#.cerr-fies that flne activitics cartied out under tles Agrectn4";nt shall ect the fo-01 , atuLafa ,,objectives aand saatiaf j "yL` f p is in "' . a i (aa) Bexiefit to.sf:%, and-ino- atixaaa- iiiinc e persons,,-, ns CIL :din p rea"4':ut£rlbra or ei£ i.:.tac`on of t.t nnis or l I Sa.wt#tfi:i s a.+ e,.a E:,,..fMd Iza da?"f.'"£xg,, „w I#cWh:as.u,hg;ency(�rt°sft,r.a"e€:.a to as a.n edl CIL } ndep nd'eun Cortuavter„ 1� In fl- to tea ice= a e a ia, ce of its ix-oo and responsJIbill-lities u y.e ld: Aweement, u,iS T<tt.boaa€ ttndLis oo ;'nd agr ed! that ffie SubrCciPlent ` i at oil dines actirig and peas•c,.,t ,f g as inden,ern,clent u d a ,.tL ,t t N L B 'yea tz ? r a'Y ma is T Tided to or shad be &ee4ned to constinate an. 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L�..Iit 1, ti I� t} Cu � J s s z bs { t ",0.tQv,e, z U- -Remaindet of ibis pW is J5MteAd0DaA�r1eAbhnk-_ u Cu C Cu Cu u 1 Packet Pg.2489 nnp.,Au n in, ,^11AM4A-AQ= ACAV_ Om tea?%aro,rwft—Aaamwu— DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a .DEO Apftmeat .:10092. State of Florida Department of Economic Opportunity Federally Funded Subrecipient Agreement Signature Page 0 U IN WITNESS SS considemdon of the mutual covenants set forth above ancL in the attachments, and exhibits hereto, dhr Parties executed this Agreement by their duly authotiZed undersigned officials. MONROE U N pDEPARTMENT OF ECONOMIC E DocuSigned by: CrJ -895�B3A479743341C... i 0 m— Roman i Ken Lawson U 0 U Title Tideut� iit ter ExecutiveDirector > p L Daterr t�E�� ,,i 4 t tr:tl t; 6/4/2020 CL s Date Federal '.� Tax ID# 59-60000749 DUNS# 77 - u, � X a� Approved to form sufficiency,subject to fidl and proper execution by the Parties. OFFICEU. SL U DEPARTMENT OF ECONOMIC OPPORTUNM ?- Q) DocuSigned by: U) By: ..____.._ 5757EEd9t7[?44C5�... `............. ... ... 6/4/2020 Approvedate:.__............ , &TO _ ISM a�� M ASKYAWC k . T ff U. CL CL 17 Packet Pg.2490 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a c°m CU 1.Project Description Attachment A — ,,,,,Scope of Work 0 rd US, elx,Pt r"aa�a a' t of Housirig sac Id fi wi d»l:aqpa 3 ` ,""H ' t d Con �� . �mar�' Block a...Yr:z:,a,,. rdrd, ,a,. fi...tavr ,`rYa ,. 'D.`` 'e,. .,a.L.l„s t..+.a r.,a8:d,'�Lra�'. ' . .a.5rld:rf.. '- [� 0 ss a ba"a e ,,under ntada I of fic Hausing and Com- wry a evcloprI"io:t Act euf 97-4,(42 c Tud-l-'t. States ,:)da ,.s,.S, .i 5301 e t�se�" Land+c d'°sd..nd a s a�ae'`, a. F?'� € S a< .� ��w ;., � t� s ,. a s daa �. a aoE. i,ds to .-X .azs a afeco�vt ,., ss � MonrKea ,rddaa F Bomudr of G J y Cder -issid ners has been sellected to ao iz- ,d rear d i -he `o a.!"'°`atarHome Buyout�{ ' C,D *� ., d d # r d. awt� erased tia p 6 as "�% b dbnefit advow- "a<w ro od� as e aad oac e 4„`d"wons.. "`i'urxds''d"r be used to aciquire prcs erdes hAa wre i .SpociairMloodHavard a em (-ar.* I" -1k),r and 1 hk,g,h risk-flood axems to elpi, red"ace 'tee irnpac,,t of ffiture, 5fis a`s a't's' arld to assist Pamperdyer #?items aeloca c oa arale the hteait of u .ffi d-a faaoaa.s on properrIes that do not a, e flood, . tds,,.&a,.f. a'. There a?a:c two options wider this *.,,n.,nie `nt r fim is to udsd, iffie C s D)R ffi - as a lev as e E aus Lr Inatch, rianding pr ie .`; I-Aadd a axe, sr r* a fox,the Hasaaa N4f.dg a"tad, ad %""' aH�.�p�4o iL d a (1,d�'��d,1s provided d a by 0 t1he Feder,,al g?.yr rmaaent.a ti" secc da, option is o aoxk re r."s with DEO to acgv ca cn-, bg,,,u a aoa-dWcada of U s ro e"rti.s aka a.��`'.0 t:-.z s .. .,E -aa.�a a"`ds „i+%a`a,�,.�a"€mat la..+.w'.�,r� and. ' .�"x.�aa�.�.�,,.�.a,S.'"s- =.d.a'"te�1.otne area�` s'�:�> �� sf,�.ry as u'E.t:,dllor fm�-�sa.,.i lt'a"xr—a€nd ndS �a"aad<dU l.�ar'earand,y dd€S"o4u .d" ta�as, 0 U d� L CL CL CU J 2. Subrecipient Responsibilities - A� DBG-DERV Iurd gar of t�yoigt Poficies and Procedures ur sad pl m don U =�v'`�d"`6€.�.1i�:x: 'd aunty �oaan aa��Wd,1�„a„�.„rr" d f'�`�a�"t9��`f a€�'�I�,rs as `,a';R.,a�.adti�T:�.ct a. !„cw�:`d�'c:.;d�a'3`s�,3.�a' t.�.a.,,as d;.`o.t"i.,.A."t.'�-'�,�.a..�a�.ka,�.,o'#".a:£�''a".n.�:.�.a,'',.,d�fl services n ci'sary'ydr rnobihze and saa itch it a d d 1.dw'ton pie nentadon;giant rants to support t far« as mad projects alp r 6T aar d ,kuda j,"mo"i`",exr a sand c.or#a.€.�.t�mides teciwer from atd".aa.€:1aa relk ted d a si d;'dua �""N.�� a. �%ddddfk m fbilows. CU -)t CU -a�eta an r s daa=aa'd to '.�I° � iaar'dhi.:45 days o a@ ee emt ar"�iducu, n, a d".ra"ai—Ein p ram.�� ' a.'d° 141dxaa: r C i.r°oay BG:.arcl,of rr laity C3, r a ( B- D Pxogririam'that inct. as Or 'ik.tion l dsa t wad, i c0esc.; bolas for aatrS�t aa.a "s�m l op :cs,a�a�i raaararayt . .:o , a:�rdddad�C�osr,„ CLc, Scope of dxrork,and pr ca.drea uc-a iafa'an f0f 2.1_1 a""otit.racte rt f a hr.,""rdorss and edam dG Lors, CL 2. Develop gurid subl.dWr as copy of rahfi fi utwiw>a,og poUcles wnd procediues to 1lhe DEO"ak x .daaat d) s @nos 4o " a a a U y t Packet Pg.2491 ",'rrv'ar:t„` -n= wi{Me'w%a 1•i ,,f'" a;el a, --"_ s�.c�ir fir;.-"�. WAIAA'x r rwv-_ x�✓^i€wa:.„a DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a DEO t 14 o®r , "nnioa si.naw tnt!i6i ch a' es x;,i s:�,rocedw That 2nco" bad c ,r'C Paix 2100 7-„3, tw , u !..�."Y ,.w.i?'kur'r"tive fiinanci. Mffl s€g4#»''.naent policies,"VAh cf=Irr„st cow.�'�.5ply s�'vit_al],�;pphc.ablle CU c. uahtd issaa{niaanze"anal aph'N"con ici ropy Ott oh"CA"e and�7�'eice%"w.F.�e let cot l `^w�,l.� 0 0 & P d hrliaRna 9;au;' ced-hares e tJrrat at 9,s r awi mclude inIffi that on abou`tr fs.3e VHB process, ? i. § `ti S Y r,d a i t .", ..4, ,a lia .:`.r din i en cn-uss rand repeartiri t e hodchl °y- ttv:', o s and pinoa"st,4tr.res to di: ina an{aaa pre-Vent, W, e,livaste and abuse r,=r�.t,Cetitrfbc how, a a) ny i�ting.��n�`��i c _ as l �t.,.t �¢ � .�, cc ;.a ed, the�`1�.2;#�.fir:nc G::'�'��OJIIA..:'.cW—g, and g CU which;itesna will be r# o.—Utc ed,,r,=i= p-rocw...du.`�'.;.for kefeMIM1 ;"..starace 3 .,..'j.y aa;,,tX. 'ie ant CU Poll:,hes id Procedures fcar rhe firmuire'n w,aivi under 2 017R 20 Ur Adn t � ld u +s U Ism M.Haah Bannbs at :iai'stef a itr���nX3 o .<ana';83 and r e?,a tiio z,.nd grj is in"araan ° G r<n�xG ri:'taC 0 si, izn nrz haw hra fi 5 da-p. of agn erunt-s execution, U t'.. a'�n-mp.,,.r fi�.. wxd a-h.aas,f a ari, i':a.:;?ject> ia�L�Budget na as k;i.,`'-.y"4Stran.n�� r�'`w �nof �ati�" CL � CL i in a 60 days after d1h e-zecufion 01F iva ,ar, n atn"raiva,te and aulnn",as+r an Activiv.T W' '.w""k, 1,31191(h4.:`k==ti:flr q &n., rit,.o-caaal bza;'DxO no= rer , ()da s after f„a e eirmoation,olf die a sul'.wea...i.ar#Vw=....a.t ag G etTieet t,. a) , fu iw; i .w organized subredyient aigth%�isnen, W and Yna w rla n «sd�.�"e,"xsi, lu- f:FF�s� i'As t„l au"t•••Y request. , Comply with aR tx n.z?:-s a;id G,i£.1Sfk.33twos< s of J e ss,fare fta'n ag-reed;f�<= c-Al eta.i:s fl =sw Buy�'k't�:'i' U_ � � pit �w y" � � � r. s.ai„r `a ni.M:r i',.r uass'�°liraeus .::a.3d naw :t il,.x,.Actit.;.'-n>'auutil,Action A'a.'aa''.,.a>za"ar",7,�.;.fi`awaa.�',,"",a,.`:n,"s. £ar e;.a'.k.d.Fe ei.:�,1Y S;°rawrii :-=d u'siyt ;n rr '. �. a, ,a. aian= na ..a .. I i€€',r' tsw�f. t J .p opt n.= tt ga.3itneia tau i. .i �x' gn e nt i Ii: ;nfia off a'n% a s`n`:nCU t✓ CU , i a}a"ad ate as a'au.:##phca: IM�I,J<.n.a,n.e.s and rocedaa33res vs--heeded wad upon DEO rw+e t>n-st, CU i e�txa of sa� ,;rants a a al e a fi an.d a.iti'Y luuf w in3na direct CL a, a n a ,.win 3 ni '" ,, tle"w ts,antd3aa"ir staff thatwill be res nsi-ib c f6tr managing arnplicanr in take aa.i4fadi re a,.ed&xt,Te r Gdons,?wt,rnl apaaS^i",,ice F"$" n�i. �ahnd� � �strat,.n:n , Selection of vendors,s s n�`�.i�?n F: ,a and/or staff n is r t Ina of',sendorss,ns$s r. ann F' s n sCafftha %UYfa n .Cain°ate.a.'ar � � tM Laan d,,and�S't"[un ii.n Buys ia,aaain, CU Packet Pg.2492 No Ak°'91 " A e(;,2,W "A N>ds«¢;, DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76� D.5.a DRO t ::10092 4. v i rb; i s lila -4ss r(st ls.P�J sF s[ '{ a i a3F i�`b. is s ki 11u o~.h 17.4s1„5:._$s gnat .-s.a A 11 Meet r f>fJ '>.,� R'� ll,(� .aitis .7V�,4f tea( ,a„l)r�fn€�.Si. �f U,. s2{{ tis.4a,at ik�`,,�,t(14 �:ds„11 �( 4ss ssy t.. 6 .,..� tus, s !1�r }. .ti,sVaa,E ,, ,,,,r t�i2� a,,,f.l ,,iL �,� �ii� � u � Gst F .Es. d rn; 2i`4 CM5 f ,.t 9,, a-. 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CL 2.)'v ���lsL. tnsue use E C ..t�,2F?� g ,�F x'.t<,^ i a�,�a 4sili ls, .`;�i�sk � ,,i�P„�tl z t.(a:a�,a> �,t ,m a. � x� �. iI 1 P,1,,aF u,�JJa'.Cu Nadi f,.Anx ,e,C,cce, K j rtt 11 ,,,,.v saljqf.0 , TF F Alt „ of P"„ s�`�a�.t��;' sr.aW, s,�.U, �S,ta�,Sa.., °.,Be m llda C.Mv � a.� 20 Packet Pg.2493 V1, „A'.. e"""A'Ac " DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DECh Agammumt 140:EM92 VIze y"us a Rn 6 14, """orysed Almage isspecusz M assess caraeges a3surs;thu daralow > 21 The S, Mwo to to Wwwg Wiles u DEO ki WAV no atcalhan Ounq qQ 'onsincob dym p6n w It dn&hm o 1:00 DE dae Torn of ads aPx.MT r""-" StOWMat MCUM in E acm0mce mid, aewuvx 4) a) RS . ......... t,eattts 2, 9/15/232C of ...... s 2 5 D, 2"1 of fi m x, '.'� ! � 0 2,1 5 u CL B. Delivcrable 1. Program Design and Implementation CL ......... joz Pez g x p"er c'eOc WK;mid ....... Osk 2: z U- PtR u pnomy smw"i' w,�aattt Sa tU E Crj RS 1:EMA CL U- CL NrEnral NOMPMOM oats analyd',,' > WAY MAS VIOC bp= kr CAW AMM PUZ;OSe E Packet Pg.2494 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 THU t Non Ask. s : Pet" \A rip`£a ss.fvw a_t, t3 ''Sp �s4, l4 r r S ast l 9, i et e 6 �ih4„fi a8{ra e.l„ tGs a kbeaz,�,all.l.P:k �t frf ,�r��t r awn! l 7.t, $ t z , wa U Wha e kU camp,,n sts,4. � '1"' 2 review � v`"11 Q s d ))(� ( £r� `{? a qs 1`tr g s v �o£ t 1 ��t F s:tes E a.� p � i lark : „£s,,,. sC,J,t�rn FAR! e a,t rs,..a u.h,`r£a,,.YLi,Y,`,4� 4,se,.',, u„C.,,,�5 lar��slich 1,�,ll,,,`�.'Made i,;.°. dt.e m;.YIk£Ag, * Rnue sage ka.t�,,�.sa411(' �C l,tr;,. f£; 4„s { a€ses,Slls �l,a{„ £ '5 c * Rule s..��} 1�.,. ��<x.� �s.t�r�itt i}{(�1��� 4 Uss)r,YWoSC6> +a m FAMnrQ .+al4YFJs£e Fat Mestae kllsrasga iriDs'. .+.i �..V,;.ve'"c'; U ° aomdem and zef,,�ha"�� 4f h.n�i}i ,�,��£a�u� Ji�a� X(�?ra4 � i CL uti the ,.,f1essbs,a �. �=.4' V su.,,£.:fG ,f e. a1.,sa., Ch'.m.11{£it , ,�L�7r r.�. CL , , ,,£a.is IS�£ ',., 1L!4 a� .Sa':o`: a _ aa,U�.�txA. ,s�.aS.([,4`1�ks.�,rw ,�, s,4S[1t s,��. A� £,�,�,,�r.tl a✓..5�,� � ® Pnepares and ad a.iEs.e £,.r t M.5.`asnt d£4„etaY£4.+t,€.,,;£a ,C rC,necensw.�w` tS3 �r ® CSA..s`&a!'>, de'F,afs„n.�s,.� .,r,c tom. ,av ,., � "3.1,,,A .ego ( it�s��,V r s� z hs C. r is s,siwLaG aVf,aL�,�s iJGa Rrp �}t! siP k,rh�„c a�1YAa S11s�fi�1� 1 "�;��� U Deliverable II:Homeowner Buyout and Incentives &A I Complete a.pti',e:te the �14.���V}i Se��?4£r Q,11 id," � �l a��l1 aQ er �t Q, ���4���,�,U �sV�,11`: ��',�� Yfv.}Y�1Ias4,kdse � the Si .,nov Ilfllg tlr�at£,��l�n�1l�,iC��,�w � � £s C. �- ® s',(" r oilCL tlf n`as M U 22 Packet Pg.2495 .e,,,ss._3 MA,A i. �,- DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a DEO t No..10092 D. Deliverable III: Demolition and Closeout crj to a.., u '1rt �IY1- ��YSt Si-1 PQ s ' 0 cn cn 4 e{iJ�Y�r.�,iS 11�5 �ptX, f( a,)1 i i 0 m- U i r- 0 U 0 CL CL x crj U U) crj crj OL OL U 2 Packet Pg.2496 ll,'%, +A& Ru n<QA AW4 KAa>4•mo av­. -., . DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a DRO t No..I DELIVERABLES: ➢atixuA agrees b � il,➢,t��� �"€ �Y.{.� �� services-o as sad a°,,5 `edC � 6 ( i tt e payguent FinancialDeliverable I Consequences r!i{ l,ect 1S"ti)N tk utF 3 )n t£ll s a a 2t ' € 'S sx$ € tt s at) ` 1! n f IQ➢IV` 6'c SG tata 8 e&s€If'.:a2sts ae on �l�'�aZ Csaa'ICS�11s`a°a;`>R~?4a'l l ll„" Catl tll,:#.( 13 o c2,. tdllla.;z3",:y3htlP�.4,..,&. { �',�. d,��,^�.>tta€CP`;2.3�4.ii.(,' i"<�r"s!#,�srr,.at,,.,3s;•...{ �C,�4:n�,S?.au ^`at#„t;ta-u:P; ' ^sC.Eai ,a tCF'd Y rl�,f"a, iSlt E { t1M r ! #gg�zt:!!�Q`h,l Oa#7 C l I'!'k ll, U g ac Ur fr allll yf 1,f" a6 sli{a.(as€ n,U aY #{ as d a l ed kiC '1a.a ,tQ t3�lE 1E s"r-`!t't 11t1 i.#, gaa cr:$Sv }C\It# ru#vil.du. fio1, esu,111 ,U ak w,},}#...".a.. 00) tict,, 2,B saabo'T,e, #�tsa ,f a ,a \sV d.. w ?s 2t.afi6 h� co & "i teo, request, 12 M �, s L t 2€�I m LE D e .,3,a 4{ {la m ar a s E "from tC,}.Qu�s#�,'$`d # � e',," f ,'is I � #..pca7, tlsl s a' a a.r"ax DRO is ram m;C r 'aaXaa��� t e ifa'lla#sx It � bo atib' r rnorvthl r and cu ���a�fiSC'3t'j'Itd �9ta��#appt t➢d t� sa l [fl b�FE ) r$\8ta I'l#P does not 1CSd,lee"" ;tk? !,((.CuB.,_.r f„E� ts,ttel of ss}' "'vi:`t; OU U kS d, _....._...._._.d.._..........._. t i�a � �a4SC tS 11) Ms?Rairt #Qaal Levv I k S ikrg. mlRSicW Ctttl l',Set��=3",n e@ R � � fr>a r BR1RC{'P„fta ,Gailtd s a#, 9iP a t� It -.,zf ttrsfl A n nAnhowd f §1)fstll. E`ai',",wre to Y I In aa>IaiPtia lay �."a€ � a rk,traF 1, E hr la Ya' alhrf3 s:l .ttan pe'))'o s1 a.Y,tlas,at.{1,. of 4Sf.rt s l ss shall 3 an i Jot s2 mak as S l a. i a�,sca ?4 lld R ine A ha w UB)s.sf' 6s re x n t o thk as etx!he in °.e don Z �a,s vi,,:i`ta d lr 'ikr a V`a a &9a a deiiii,I r,,zble R n en;6qh Q'a.T 4,'al;t„ent RS t fxtlq A a. Sec Ys . orsa�'fl a a as .lu t a€l sal ar�i;,���fiaa"a° J above z co'r$l t€,.t 8..)s R.,,,rs,,to tr,j as 21 F. s°t,rt4 N .,b';, f ll v'E t 3 €:Yt f' U. a, p$.8R?wd Dt O xs;{,t,,1II Rail i't,;r ts,H��a?;„finS{x, U} of boiui( a rstad U Qrw� € aY?€A o' } as " a >>atudl[��Ii P 'in" 1 `�'wa 1 nVCr;`t I The coajAc dwi of€i � P/) menQ and qua is a°atit r~p #'cwts, sJone does tunt � E 8sn&a'.a l {`aal9°Y�Ysa�} #hh�lCaa Va.h�.� 4.E usi�t l uc8., Qn��s##�`�� 0 So w CO CU Deliverable Ill Minimum Level of Service (to submit for request forat) C iDemolition and CloseoutB`�a €7iiillas�anl£ly �1CtG fl4 1t#a'��;1E 2iP #€ 5,.a"?, 6a1� aF,t 'rb,ttCa�ilys: Cli{g f Ssuf a asCp'�b�S la a +ref{#��Ue n l.#wtarEa7 fiW Sh o t a a Ta4V4 xf`o"�S, Project ken S�; %fib a � r,�1 o sShG 4:P.811'a1" Its#,ive-.l a€kle dv,'.,,,ii'Iedin deiivexeibleP svas4 nt tC€,.f,s#3ti,C _71 ,i . C,A E� CalJl;, s.2 resa#dt Ssl, &3,t` lY°,:a,}sY k 1a#. f,vls`lGa'I's': C. ,} m 6#} ssl"a,,o<,hb.`b„e ..s s...,d`'?,,,5,'l.a ,s srnaG.t`C6'tt a. p, a"u`E etl3llt d a, P°a`aMit�,Atom" ) §, s 'Y r} r p a s34 f3?F�� � �� a�,t ua �s,a;. .t9' ,ua�a r; �#za"am9�,w"-� � sw�»t�ve i s 6d„., , llam a , l d°�C,& 4 rec, 'ao , 111�6:�a YFsVk�.U'la€ #f.aW 13 �:.�31.��.,la to aP Ll,a � ka�x aPl�as ('akat:a � a V„d a.4ashbs .# r ra's E b a>SFa•vtr'sanllas Y'Ptr ''-.ot a 'ka..E„ naaLe..' Srlatd r 4 n,<a�,xmPC.#b ( .� Packet Pg.2497 4"`iks tt 3F,a Aa avc raE�o:arc,�m, '` x*n„ .h YA Sv"0„ aeag,,, DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a DEO t .:10092 ............ r Dcu ) be t ( F L 1 , Ga4ty ., tju�aQit if v.,tag t t t U ki_"'a" ue� t 4 k,iTE 1l �.1,et' .� , .lu ka t yak K u 2 QA 51,,.3f t < Ep� f��{# �...42,.£4 ��4 �....}i s,.,,a,, t,��c.UJ.� ,➢�. .lf 3i.: �7 �ls�sv{�� W AWARD NOT �.. __... _ _..... _..... _ ... .TOTAL ._......_ _.$15,000,000.0 r- Y a 0 ,} D....3 .t 's t� tS3 nSh,a,,, t;,lkt, 1,.,4.,, .,?a,,..tt„t.kt�a t.. %.f y a.r U °.� 7, kz. Vn,111 CL CL l5 a . � 1. r .,a .0 t n x RS out .£ tt k `£ £i £',� �t.s��.w ti e�,,ur� . £�_",as:la} e Kok, a � ,.s� ,}1 ,. ,.:�k � sj�k�� rt (,ri,.��I� S �� k➢,e-,a,,�,lei .k �£„�,k,.!" i ..t,>,� k4)it f �. �, tt t..i...tt,.:',1<t<S �.;.as,s,�a5S4.'.: (14�„ }k.t,<,.Is.�' U_ s � 1k t U) E , ��s {k t f�&(�£� k6}r _., s� GJ,�£ ' ,,. �? tkrk�„S,.�teii y4?'�F...l �lSpt itse fi, �.i$k£,. .. ..... ➢ to}iS' £C6�S sS.E,.�"-irk Yt ,�kfi>',,_1,� $„riz c>..is in,' fre ?,4�.6'kbtt CL CL Ml a.� i a) u 25 Packet Pg.2498 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a i .......... I cu ZI I crj crj CL CL 3-4 cu € L i 1 i o _ I I t I ..... � I 77 crj crj = i U) I `65. crj I , CIL CIL to ; ul € € ' Packet Pg.2499 DocuSign Envelope ID FFDED2C2-90D6 43F5 84F6 0044DC6D3B76 D.5.a i C E cu I cu cu CL CL CIq crj r � E L..... i C u cm cu cu n cu CIL I � I CIL M I 5 I ; Packet Pg.2500 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 _ D.5.a cu 3} 3 ; E ' t p w� ' I V 2'4. -, CL i CL 'c' j f 74afi M 1 1 4cn 31 i _ ZE H a^ cu xd % C, 3 ti tcu in L Crj CL CL I s 1 z I,4 z e- r� m _.... I Packet Pg.2501 d"4.—w";— mu—I—8n" A^01* F%4 A AMMR ACA4 - MA a s^aa sw rws a..wa�n x�.� DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a No.; SpecialAttachment D — Program and CU Program Conditions I. The t ,ai tit shall ernonstt to t t t progress is beiriginade ftt consplefiny,pinject a ctirities in a finiely fashion pursuant to the activiti wnrk plAn.x the ubredpiettt does not ccanply with.the activity, -wrork plan schcdula, a justification o the delay and a plan for timely a CCOMPI un t seal be submitte'dto DEO U tt t t 21 t: ttdit d a s of receiving DEO's request f0f juStification for the gyp. y of t for whit the a bte i i t has not completed the activities meted the tviq 'Wt r �. aye be rescinded.wiless O agrees that the Subrccipient has providcd ataatt-,justification&Ar the deloy. A '!he Subrecipient shall maintain recoxxLs of �� tta,t.tat of funds from all 5ources that wM iflc)w ccu st and readyomp son between the expencultures a d-te budget/actsvityitems as tIned in the ProjectCU Detail.Budget and Activity 1—Work, P ttt. CU 3. The Sultrezipient shy request D t'a approval for all pt,,,,)frs&jon&1 sesvices ce,:)ntta,auta aat/of ags,"ecotients teat orill be reimbursed t t CDBG-DR furuis. Copies of the foUo'%wing pwcureinent docturients must be U a" When publication of a Request for Pay p to �T -1) is used as a nwans of stolicitation, a cagy of t t, tt"d't tent,including M 2ffidavit of pttb t ct t 0 U DEO will e dh pp,rove the proo=emant of notify the Subrecipient that the procaretnent cinnot be a) IT Prove because it violates State, 3t ttt local �t � t.�.t �ttltl � a," � t,t�t t�t� tit ��� 0 nodry DE in-ATiting no later visit,90 calendar dais fi—oi tfie effective date of flin agrerement if it, CL riot be pr , any professiotial services of if it Al be using, tit ®MB&D�� funds to pay for pro fessiondservices, � ° Griot to the obligation or di4bursem,ent of azity ~aattch,except for adt trative exI'mises and riot to exceed $5000,thy.Subredilnent shall complete the "a 1ltt gn _ " ttamat .tapproval t� t � the docatetttt tequired in pswagraph 3 abavc f(-,r 21sy pmfesSiondr selvices a;ttta nct, Thc Subrecipient procceds at its own fink if ninrcthan tit specified etc i t is z in(--=cd before DEO approves the srocw,, t t tit. If DEO dues not approve, the prociarsnent of a _ U- profeagionrl steoices contnact,the oc—A goveinmentwM not be able to use(-DBG-DIk funds for that b" Comply Nwith 24 Ca I paut 58 and the reguhtions iniplementing the National Erwirontnental Poky U) Act,40 t Y §§t 0- 50 " tart the Subrecipient has completed the environmental review process, ch it a c heat ftn IL l ase Fin ids, Certification. E will issu t;a truth ty t s �t aa�� Grant Mond, (four MD- 15. when Ws condition has been t fidfiHed to the sat sfaction CU O. If DEO has not isstt t an Authority its use Grant Funds within 15 days of S tbttsat tttt's CU submission, of the required documentation, DE shall prcoide the Subrecipient a written update regarding the t tut of the renview process. SUBIU-7CIPIENT SHALL NOT BEGIN FUNDS."' CL a 'I"he Subrecipient agroes to comply° tt a the niffi tt,11 t t rn facts,.,. tie and Policies Act of 1970, as imended (4 .&C. §§ " n t t t taaftea the "URA" p e; Ott t regukdons at 24, X,X,part,42,49, C.FF E psart 24 aiad 2-4 CXJL§570.606Cb),the requ.t titents of 414 C.Fidt a) 4232 — 42.350 grover the lkeaidentW Attd-r1 pica t and Relocation Assistance Plat, ante U 9 Packet Pg.2502 .,e(.xee m MUD �s A,a t,ar A U, .L "I",1 il 1�— a ,1 '�m „nn� �, Doc6&gn Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a AgreementDEO ..10092. Man£ tt--. t 4rt M a Z�I';� l ak 4 :.t 4 Act CS (a,D 4 Sft u � 11 4 r�II � t r,.7 a1Vr.(4.S K Mai &h ev !� i(:,v i £kat.1' document ill! t 11 p1 a n 6 of v at1 to .,,€,a£' t'llt 'Ya a ,� ,�talf .u£a ,#.£�f .Jiiia,t, k £,,,.,}v£.ftvSa£ Qerr45`ed coal ,.1 desk ,,.,a itorinh: c Ihe at'. 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E"iii.,,.f, The Sad€w dMx id.nt shaft dernCyEiaai.ame its coieiiiihii=ia.nt rD affi =bell, o- IM,e 'lid ed�'Ad ra s .a1' U i nna —in piace a fa ix hot.ising ri" ol, Inion, da.a a,=fi'iI.lsa cc 1hat i.Oi M Q,, protected classes s (face,, Deynate in enqskTm as le Fair i u ii.g Ccxctabaaat,.3t vvLo Stir aarnilab.11e djar-ingr regi,h wr b= 2finess"h ,.�.VIS "i:"rec iaC'e Ei., �^ousing,Cam."1 fi z f -,blis t it Housing CO Of MX311"S =Ua ,. fon- It fart f2pla t I in a nelwwpaper of geneza cvdaaEon i$ i c Subt ecilxe-nes a{b6 1" cfio i sea that pegple k f w 4xvim to c a—r to as sow 1 ous q tS3 d l,wsidaiiw of a d:»nS7aiiaSJ.ai=a,u, 4oznadvt y, d_,. e '„fit# tr#f- Lent ca+.�`k k Oqt _fle t,'o" _dlfi`-.r � � f�,, c' E unfintna-van farm e ai d the dda`i"d an"1- 1$cy tis faaa G" of its-WA SS; 2 AMNAheach cajdin The rau•"d.?,.$,"... of the actions on t9"'": a'�'d , If as; sfi i eiu rre&Txed to G if c-,fa t €es is "eta" ed y d aid: e!' rd ag cy 0 U �Conduct ct at leas �+En �.� f"id«5d siri t€cids}�'ity each C7J?,ai t r" I '�,t-r'dca.1 AcHi ides "e s� Za=ph"I bel Fri" lud-1 pq ot couciucted tive L yfiNsphey a C" houAngPoster iirL ae CEMCIAM Of t c "is does nor noun-t as it f! oii'ist ,a d, C CL a id' ld,. i,U ,ii:t AS ensure that the fit haausii`=g ccaawt person id.=sis re ei'ved tcsi4 f,s tho,i 1,ad, 'she d;arl _ h a.a'a6e Ar housiifag phone L. as or t fS'.�.n" he inquiries to iffitom a e 'fpeog,Yld.�#'r�gn�"dt •es, � �""�cordi,,as u} ii="mint ahn—e;l.fyv the Contact aia=t W' E'te the cas§nf..aFd ai i' swim dw fbUo-win,o s",sdwf."Efd -,Wlnd...t a ..dsd '.:lei i practices aze Occn g,, conurnuunity ineasum the efafs"ae diu ==ess of its fxaixG."acl-,-i a fierts, u' Pro-vide &a c ?"aniiit iaiv-w®rft Y ;i e— S t �"t.':Cat J 5 d'X`���G F, a�r>di m �s dJ G"�, � u� � i £o i, =G=&� 't' CU di'a,cgies- iat'w t ehhs,,,inatr.vr�hox ing s i fiu'�: ExxC Hai of-FaLr housiaq,r_onv i fu,Gii w ii zCt l. ice, Making• idi'.i hoa.;^«fib g mese d. di'.iiti at asc==G.iols, in 1,ch �,a,a-n nei Iiii�a yi'a;a.�.';a= tasm�,id.,ulon, � t y aaa,o u} a �,e i a • Conducting,a fait,h iis4.s ge poster;XMInt or la t'si mod;coi ,.ati tw • a' . indf3lda �i a dni , : a fairs, _oiit ia i entz i'ir sales and cl,-riidh,, --fins v l6 Pi=sk +s • Conducting fair housing sib arorkshfaps for r /cuu 'ii ?a,"=f€.a:yees,red"t i s,bank and inn , any e'ii"3".a"Y es,it7•iiww i,ty l .ud<fb:t a =—,ne Si {r'co ijUx i+"a Me Piro,"lg a, ftihousing, notice duS7"5. a, W r" says is nout€ a.",i,i*jvsed as fi uiir Iacpuning wivity. ho-ark a».`s f'"Us q d v. DEf..f ut..i' a'"at%'ed fwct, ''=i.k€ a t•'broci--ii.'ira as r 'aa' d a r u R ` 1 wi a ted is an wEni y, WWI;posters ..i*a pub t a( mnga'~ alloes not meet ed die requirement for at f °houing a tivi y +s Fha a,bzv4, iiiiti i.s shall cioct-anent ite Or honing activities by k epm and - tiid'gamp s nenwapfite 6c .`es, ieieets .c its o� ie �iii.s tt+ u` CyB " 1")R iiuiect nk i=d inclucie is(ia1aa-tiona about .aaa„ a!a i!i?"i e a coxnment si`e tiot--, of to c r!"'Ifixterhy trPort, CL CL CU 40 Packet Pg.2513 D'oe,aMan Empiona ID a' w §"I A- A4;,!Aa.,,kl.w-i' -4'4y€. 'k-' ai,t II, tAAF=--1 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DEO t 9 ,..pquid g µy gig nt Opportunity As a�" cLt k� � o renc �'"o C D R lfimds.,Am Subressitient most casdfy that k r ld the cmitractarq �3 subcontractors, a m a Po =rand consultwats that it hic'es with ,.----DBG- R ffinds lamil i4bieve by die ,,w.1Etn � u + 4r+ era Ck r 4:w < k� Stat s �k� � � ..g,kuC �� ffl�� Lk� t.!. �o� d � - `_w m` w. ` .� "t mow,-_ a` u4-a. 11wve in p1acean erjus], employam t gj'spo dun ak res".JwwtOn O amrchInean id. t vu, pacdd w its aq,1plaw a u" U and ern a o ee..a and ,€ e qpdomas and e d.. Qa.es ofim a,d dsd rad.a irs'. su°meripi§nte,, and class.r rat-fie , tref rml d othet 'ripe..# of e pi m�`cmA ora the basis Of race, c kkllcl.s`, 'p-15�Cuff 8 A sa matiatialoa 2) De &atcaneT dado r amsw the 0 C,aor6ni' ada` •,wh J is a"veillable dram-mg bu'k�t'mss han a to } a>x..5 h w EEC' l o-rdfi tor's Confa t nifo�k`.fatdon, L ar F LM,11,m vo pe' of geSnaih CiClAaball ia t"'he Sw wtaec iera'Po jtmmsdiction SO ,,"a#: p e kn "air vho task —7 fi.a n0ha E,.t., #10suerrulti.Ei"C]3, w1he Subredq)belt CXn PWt Ge mov 1<aWs contact':act m&., don hlyoug o'uf et E'`'�"aaw «.ah,ra system to rSdaaa e fo-flo�vt??`.`.t.ng few each,.«<£, ,w0 mdh � tiQ 7hc n,assaua of the CAL U Each mire dm s- all rau'� ta Lm w fist ofmWed KnKy-owned business ennt i-� s>aa�' BE) R ld i;ro en— Q) aek,r'a;samd business d' e, s e s 1 t� 4 na�.� � q tan' "n"m sttb r,L nt a I z aa. m 8.<om`k`y a".es tca bid on �t<"»wa:1:e DR4 s.,...."m..ed aW£straw, do-n acdvides aaaw�shaaf' wide,at.a`w"py of"'�';tw�he to Se pHnom. CL CL Con't aar# a(M) "o use =wawa it, m subcontractnoi and con sIAimntr The Dqkwax.t =t"n f k5 �mzkwa��kemen �:erw m s min a ims m �v o cett"�d.�d� adEass""oiiq raund�. 4rSi"Gm'itr-m' k.'-o,;, c wwinefs es '#.7 con be mS.stsnd to dm7el"op a Joc-21 Cn r „„4{ Section 504 and the Americans with Disabilities Act d As a conchdon for the eceip of CI G : ffin hs A,' e w c'to r"w iit st must rw&f f that it p far^:c access 'o tS3 r s, 1 f'."`'clez➢,, "- rided acl .:.es to all4a w .11a,�< a reg'as. c ss of ff°ndUcap, The uw' reciviuunt sha,al mere snatrrya it z k:`o a `e"t to�6 uwam �S%' fi" � ': l�k# Ls�s�= _ t1n$a� �.� #aS�1€..b"+dmY', 1 11ave in place as 'escdlkl.k, on, cx cminwmce that is designed to elfin wte awfi scrita'�<wfaiaok ypino any person U a�1,aa + i st-which w a w �+ r � r e a.., s) 1a" fa �7 'xitdi.`s3 �fls '1aa' Taa� ,. �" aam'a" ww�1,,"�" "roda�a��i�a7 '�a.�„ `zsm "#c�s:x !a7d.(.a�. w= aR<.d��'s aj�»k �a,ae acKdes, +s L,k Has at,a"8`"k...w:3L&, of;dd..da"at am.' �s�..�,fd:,.wn.a'w'a}d.;Ekk:S Q Is rtga'ied as having,mic:h iisd f'" a`k`i d to h Dtaignate m mmm a' tsmF`m.,-."as Ithe Set don aa04.12UM Coordinator o x a�`�`if a.a as .r.qua:.,�.�'w.��',`;s��a d� ,.bI..S.,"�sase w hakaaa.a to recehre Section50'a°,`AINk Wcs 3' F%bHsh Ac w e trwa 504 10AMI rk rau"d d,V"a.aWis con ass"mfian, Sad 4 a; w r a r r w �a�w" �..�� aa..,<� r asses UWr �"a;.�m ''s,. r.�aka",mha,fas..in d=ac,S{.abrecipi a's Jutiiis& saw Ifiat ,.keep ,:,.".a`s+a ram%1:k.a., ,.d`d a..wk.lI to task"Sdaca oni 504/A dA. i est,ons 4 t reepws"'d a w k on-apla a , s`"s".tc`waoativel ; ,"se 1""asa'.ci-I en Can post 'ae Coats ws"tc)?s f on"'tact CL = a aiaftma t"t ..`die#h"atte on , :dam hame page of s'`veb .te;and w 4 NOW a�} a orstm..an t..w#z#d3.a{:,ks,d�m`w fio1i.w<ms kh kd'mt'a`a.ch Sectionss 50 s s ..,V W aMdr e CL F Ile ak.ydiw,ns Men in a#w f"a'onse cza dFhie k"<aR and Section 50 prohibinicnis ats%w t'rs `lsczi w=�EL##a don (see 45 M"v,L "agar a � �nm nwxa Ju;".a a, to nd aj Ai"y"', access � §U <w I r vcryy, exnp4o r"a enit saws. fl"ac aadminm�tr s award", and ��k�a'§ka��r.t.a � G k da'iC =a CU " Packet Pg.2514 nr,, trisdt ,ir a ^°"tar 'I",wArN�,,,r,.Ae,.6h s , DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DEO t m.10092 A r c t =�4i ¢rra,V`" � 6 i MY mr�t-a,},� ,et,i rsll ddt ss.l sr oervi�ccs =>r,.,.,+7. .d,,_, £Y�, �,`t£�1(C"r 1;�.£;'.. see �t �„ta,dY sd£,4 as rr f°u„�r'( n �.r't`aWO a U} May ,,,,,sp r £r,ae t (,ppo,""hcf,.rs""'i r rar,v.�n�1lY a� c ( !.,�� ,113, r.xt�i}�.. ,radss 15 ,a at ckxr I li}r v{£:', i!„I> ,�,»fit,t W Rr ch ,S g � i,,,Aa rs ,, a �,9. ,11-. ita��sSe._ r.iy tiro , t �I r„ r.�6p „�r loll olr axr. ,teP., ,cr, C,.11`,R hm�a4ttis „? 11La�}rta,d,.d t�4 td,ad3r{„P, -, E „!.r<r,aal,rdA r r p` (��` s o 1 r Gnaw ,1,.! add tr.,<< A � , sAa, 1>?rt1t.1 a�,t,,�f � ,� 2 ��2 it .,, Iti S 01 ,rfi..i;V, l4 r.� s4A a��e r,},d wti r tld, s'r „ ii. .;:Q. �,3,f.t.;,. � ( r i 1d`a,..�;�[ t rd]i, Mesa,;}4eQa. �r if �wSm�� f,z.t�4a 11 de2, ,r 'ant We ((� +ham ark roi", s. rr.,, .:asp} s,r,�sl,F,reerdces and rG1?,£ rr;,°r'r n;F r i,,.t�Y'. r d, ... 2 ,,,.zldl Ji4},,,�dsV r�.a0 csl,,,traory �.QA.r,h, a .e SO ssa „. „11 lC rr».0,,, d ,rd,r,�.a Vol, r<Y,. hr"}} Eri' r, erst,fc rr ,rh1 GO 1, at6 < £g4 l,t elr afaw,r must,udwa s 1y. fir,,.. 1Y�.e�.t, 6�'a�.���` i� ,�., �r�:�l.r�,.�a:u access s i rr %a--;.,,A ,dt,trirr;,.`.,,der CL CL .ani > silt�ia,r fa'Ga. lade}r:rSsr tsar ad�:.ts. „i>t,:'zo t�s U.`rr°1iE tti .a'.��r£,ne v G`have f r rda�,,.£ wain or, ;.da P arrr Fwr f tl,r,as,.H. a t,r}��� `, ti. 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CL CL is\aVatsa,ol,.n11 r?..'6. }lk.?,Ral I. .S�24 C,d ,',IT', 135St"p� tl ut ),,.i `,fxt 1io:,ter, I ot 24 CT FL fs,r? 135, (/} isn,2,1L ,st i4. t<$a`s f. gyp! �.�.is s +� r t- malts6an of Nis '-. .aS t, ss-t VSs.dMa£,t a`cnJ debunwat C3, dN"I'f" .::a�; �i£iG.e v Qdt t,do .it t"_�lYt£,a ,...r .(t tiA a. t tv P,�„b;kl,... �.§f f et ,> 3 c.ovQ,b d s s£s J:� D.,,t4,1a <.£,.� .i� ,am («,,t.i ���il t,' LL .a,£i,san.. and opponalK ,r7f uak ug a�t�. �.,r,� is .�.x,,, �. �,.4 t ,S ...➢.�' d. .�, �t�a �s� .F �......,,� hi ow �1 ( _ a .��[�..'..`..n ,x�,. s „�.,..°, b S,?s4i'�t�,,,:h o .0rt.,..a. 1 11F?�1„f.i.:?��ss i..}t .S,.f,f, tea. ,� U Ekonomic . nt pst.>e , .��,��;.�` ,£, eft, �z !s. c ,,t.tP 4 a�k �tt.t eft �.�to s ,t t,ice,. . t fr 3) a pTt s. ,- Pa�t1s. .t.e 1ls 4. ,i tntt;a.r..�, ne.3.` t E CL CL 5 -43 Packet Pg.2516 zF,,.,N,nna<a aUnn trt, Ori— 2A rtA A ,a1ml.g,m3'Aa =r.%g,g"%a^rr,p' ,",-- DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a DgO t - 10092Civil Rights Regulations CU ,;i a �onci P S.si} br iit : ',ai°ia,t�irN of�zr G t 4 � 1 i t, s rtai 1v171 of zi4e r`Uq?,4i.tb: Act n.24z ` < ctz . ' 0� � »�'���n :� a� fst�� �u � � fi 1 sp rt RI.a" dda e i r'iti. tflrz'�.a::h«.r�,ct r,"fi� 19 :�. u p"T",.��iltl,z� 11- ,a to u.ri.rii tt ,ur s��ira r"«: �.°<,at,r tx�ii Hiz#arr x za i. r3tt' 14" 11 ti"E Pr"€e w wg. 1 z''grita Act of 1968 .a sots artwe3'wfie's' `, ,dr 4 a3Ntzaaing Act or 1988n; a t 5 i a4x i Arta ":r .ft, t 1r Fft {ru ?rii� �niii, f fir riia� a) 5, 2 � .'�, '"k,f l rP`�#��4rsr,&i #-i"Mir a.gs'rt i..r.t".roal,y*�€,ti,t"4s"i"`'�s`k nen.e.,s"su,ai„'..f.��i..�;.'; a1 .c`a 570 606yr,-kr xtl(,zl..x ion "ass t,,,n -- tIais .E ce fur:; so,b s at Y.R"'a"'a.11 "ails; °'fizS".,.n g.a`,2 zd-t.,4"`kv ,el e"+?<€.f£( k of ;,,4y fS3 a z ty t ail"klt { vsAdie" 1289 �aa.`"h � t, .m . v ,� i de,,taz .�� .�ii �.�2.a�.i°�:t�<t�ir. €,� rad...m.iJ a tti. �t�i 7 ,fie s 3rrthm[rl , a-t Ir stni . 9. i tut nit '21.09 of the IOusinie ',is C rut: trktl,.an,ry Dr»v .k)p ment Aru t,o F 1974,, N o.p Pr,f,,,i ih QJU be eac1,ut cd rf",ur z y p nor iti q� x)n rx€a i�eniLe� ?uiremne rr. o rrtt rEr,`r���to.. to bsi„a.tlr"ai�attlon 4.r�iramY€e §l 'pr A #rt 1 M u. � :'C�" +r.� r zr 0 �s«A.. a.�4 a trr (i s fiiands be z{.t€to i r%rxi + 3,Nf 2 rt .t<i t brrx re d tr'A{Sr rstixf £ �i?: U r., ri t dori C€r of the 'r a t ir,7 c Act,or'1973 sr.t',24`.a Ric,Pas 8% 1 'od h rt rihtbl tigai?s is r- Pe op,a 11. Edr.'r'r,..iet c . rdle 11063 q uml 0g, "`i',�'r Y"#3trtrt rr"i f'E'fa�aza`�"�6n�.� a) 12,E '4xitr"f,.-.-., ?,v-i (,.`)r�1'i rr IrA�A X:i'r¢.a nrr„i ret�.:<'�'".zS.iy,S.tietra.�..,.�p"��,ar'�r sr�.�£.("bstr��,�.:?.t;? 13.. "ec icata 3 oft n .<t.it i h �.pr �m{,tt sa Act of 68, as ..tx.zei,sde far}iz s o.i�.�gr 'a rA � i,�#r�F Of" CL CL Ixrwex Income Resii,31cmts tr,^a§,w.": .ga.,art.cld. #'.tr%s;rt;rew z.a3:i:?^.tla 4iE:F..0 #. hereby 1..,r fl fif.9 t3hax Monrcie, COW s at.11 o F- is 'N�1✓ r � S 1 i; 3�r�r al ir+ Date: h U- Roman gy�pp! U Name: s U) Tide: Countyi istr for Crj�. Crj CL teat nhf'�J�i�"#ts"t'ki��k „et11G4a�'rre' R °n r st£€r r",fli ii CL U 44 Packet Pg.2517 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DEO Ageement Attachment G — Reports The feUuwYjng reports MUSt be Completed and submitted to DEO in the time m e indicated, � below. Fadure tO firnelyl these reports constit-Ureq an Event of Default, as defuied in Paragraph Default,of thisAgreement 0 0 1. A Monthly Progymas Report sst be asulernitted to D O on forms to bc provided by IYEO test U 10) calendar 7s ofter the end of each trionth, . A QuarterlyProgress Report,-must be submitted to DEO on fbrins to be provided by DEl o later thm the tenth day of every Ap4 July, October, 3. A Contract =-d Subcontract Acdvity fro , Fora UD-2516, currer3tly v"tl able at which icorporated reference,must be submitted,by A tll 15 andOctober each year dough the DEO's SERAteportinp system.The forra must reflect all tta tuJ, t It y for the petiod,including .. tlt7 Business Enterprise 0 and Woo=Business Enterptiscci at on. If no actilrity has taken P12rCC tl gr the reporting peElod, � tl,t .1°tt t must indicate"no tl t.,�� 0 U Ilia re i tt t shafl c1cmeout its use of the (-DBG- R funds and its obhrgadons under this ,Agreement bycomplying its t t oscout ed et i C11 0-34 . ti °ties tl . ,t is l tse_tt t 2 period inay include,It .t ate not ° .-uteri to:making foal paryinents, disposing of prograrn assets (includingCL tint:, retum of &l unused rmterials, equipment, Spent C3.9lt advances, progpirn income balances and accounts cel able to DEO) au . . et t tl.te custodi- slip of records. ! t tt lth tan&n the te: s of CFI 200,343, upon tint:: expiration of this Agreement, the Subrecipient shiull ti-ansfer ttt tote recipientsny CDBG funny on hand at the tirne of expiration tt a.tt7 cc tt is mceivable attributable to the use of DB ds. Further, any teal pro pert under the, Subrecipierifs control that rvas acquired of improved its orhole of its part with CDBGr funds ruccluding, C-DBG fundsprovided to the Subredpient in the 1°tr t of a l ° i, afiall be treated iti accordance ith 2 U . In,accordance Nvith 2 C.F.K parrt2OO, shcadd the Subrccipientrueet the ffi e h l l for submission°sitter ) of a single. or proj.Wamp l tc au.tlit, the atttllt must be conducted in accor&n e with . C°lu L part 200 and Ub tte . to DEO no later than tine months from the end of the Subrecipicni?s meal year. if the Subrecipient did not meet the it it threshold, am Audit Certification Memo roust be provided to 1 EO no later tlta.tt nine snontfis from die end of the brecipient's fawal year, Y A copy of the Audit C fla nce Certification form, tlttt l ,,:emit 1 , must be e toed t Within aixt 0 calendar days, of the end of each to e %isich,, this attd t nt was open. CL 6. The Section fonn HUD-6000 ,trust be completed and submitted lttad through Wl DE 's S , spotting system by July 31, annuaUy. "lie fiarm raust be used to report annual accomphshments :,ar °., ,, etttpl v tent and other etttotdt. ttp ttttut .tlet, ptovided to persons and businesses that meet Section 11 requirements.ents. U 5 Packet Pg.2518 DO;,,,n," „n F..nm@,O£,R,r';P DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DEO Agreement 10092. . Request for F=ds must be submitted as required by DES and in accordance t the Project Deewpoon . ; c ° .JU fonns referenced herein are awflable online or uponrequest from DEO's grant managcr for this 0 Agreement, 0 U a) a) CU C CU 0 U 0 U 2 CL CrJ CL U. U U) CrJ CrJ CIL U. CIL a) U 4 Packet Pg.2519 i'„ocuSk%n am xon Da zs ,..mo t a $v, , ,,,2 _f aa,;:U.:#erl DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DEO t Nw'10092 Warranties Representations The 'E a '.€. aF to s saa h;"at t tv.te a 1".3.fisa3.0€ - i #'f b #' � � ,?'' r aa. ..,M[Cu�aa l 2 �..�fi>t.,��a 2 0,,302 tided ta.a"�+ 'r��. ,� :„,,R-g..nncne-,' , Sect-ion 218,a;, ,S,, a d n h.,le 9 6..a 0 „� m- a` : , the�;ata �od t € ' di a aa#, U} Record "a ble a L� flic ounce and use Of f sndta h �,M,,.Ct"a�a F �.4.a a� a �mh a � Bi E� Via, i°�. U t ffin a'°`a I)eIt9i,MirIg to ge a,a` wkat'aa ltvt, xu aoatat«ris, a -U aa�`ons, unobh �l°t . aaat�alccs,, seaa a Sys;,income and.suet s , (t) EfFactdve Q nti,',01 Cive'°s And a1 co-un�k # for PJI ffin#s,, t)���,,,r,,y and 01: es assatse .1l';7 Su readpi ab° saa& ard, a assets is and assurr that o,-;y ate ,ised ^aok aacEho as ed purposes,, 0 C Da "cx,t, of erl&itlires -M.Iffi liudget mnouras for each, ea Ca io F t',ts (S 'r XII. ms Cri on should be r ce MC.a' bilit tti e and-unit cos a tafi k i-V .e n rB aced-lua t s to let rr a Co Ea are 211-: wCW"§. and rt,:.aso awbl a"an d r the p 4:a`V :tcinsm of thn. C `,; . sae:.200 (sad .`#' :t3tad,A":r4. CTR 200 Sub-t#3rt E,Litft "Cos�z ]`, �x�..a�' t ,y„ �k�u and � qq���,�e ��.1G �v,. { ,C� 1.#� §. sax ,4�s �.�Sw.ri � 6'». G.s.s,�l,tP� �.U�.d.L '�-w &s�c�.w.=t. C„C.ae,di:.s.wun `�fm A#.�.a,4,gee �hL,.�,'�x..L.a � L t 6, Cost a. os i,.. tin rc Ctora tilat ioe u pt ireed by bacs uj,,dop a'naentatiLon, i 0 Compefition >�U a�,E. t.,a.rern6':a�at t-r a sa$a°'aia 1, s xa'a":a%,s,,.fd ar a'°,as .2 a: 2ff.'a0,.,;18 : 0 .,�'�tas..€.,#F"nad be con-ducted � Li a rmmner Proiwiding fia.l and open corn eobom e c shal, be .. r 0 aa.ata` order to a "m#aa"a' objective e c(aa"t a"ascIaWr a � t11 �ta�t�" s,.,,rad eliminate, atf.u�'''+ai cor-,n--,wd nv,4' ,�chntritnaLcy � 0 c rlix,at tumm that t develop, or d ft spc Ce..atif ns,, fe"quirments, 's;:attu.r11.xrnt of %voa ,, for- lods or L- CL fi"a t:`o,ste for z s m hp '#e "!a:d„t.�,de fi.,u',at.�.a"a icor tww"ItIg for so w�prod y-eini`�'.its�� � a rds mu9t be raade t.k E..i f,,tCL responsible and a"aasa maa-acre dales Or ,a,` �a a Yoq Propose!1, most raaraa � � e the ao ,emu,t n>sat"t.a�g k(fhe price,gnstLiq and ot1her fictors. So, ttatibtis a#.'. a e26 y� a �e E..aa,all r a£�«,.:�"�, n "rs Ith �:��,s&.a�lJ"iddet o offeror �— tist f in ordet fox `! #ems# Or wfire to be evaluate sry"the Subte,}g.h� �`i" iy wid a ' bids or affi ei may e" 6je as if t"here I's .sound, €, akaut-at nciu d ##a a taa" Code's of, Conduct The Subiedpient a "a fl ;"amlaa ss.,i eri standards of aondhxt govern.-inig tile petfo=nance ofits as ,"llaw 's engaged in dhe an d uxl aatir.ulistra' o of cornt a E , No fi;,'". iapa.kyec, off c "? or ac,ge r shall a€.t,tsadya-e,ixi ch- "stela a..on,a"`c,av and,or a'dma..:astw 9-tion of sa contract sa p a,a3:.tted -?sa ,.edsirsul, ta'wa rd i he or she-P`a a re"u or appareat n `o f as' ' of intetest, Stu la"at h nfl£a twoul alis -%ffien flae is e a a ea a offices or a 'tm amy menstwx Fw " v or her a) .-.<1.:aadaat mL $t his or 1-er oartner,,,)r art a°gardeI�t�a"a'?aY' c ear � r or is About to exanploy any of'the parj es hn-diciaed.,has sa fhiancialf or Other a e ad a as a a l pets ta'°1.tt Ica ". rori.Y.,a.min 4�`4 wide�e fo a"��t;rn" ct Cn "alas of ens ensolovees as kat# 42 atm"tt"' o .� � raa el s � ,a is # # a .. a t a eta accept a�a � des, atai t'Aa"' or anything-a a a ca as aat5 +ta € m as �tsa'.a Spa x�: ,e data a � zaU?a .a aaa a a 13&xa it aaa? t beaap a efor� l a� � a "z�d,, y offic ts, ;�xpley es car agents of he � b- ze � . (See 2� ., ,R, , �00,,�1 (c)�'I)) Business Hours, n e US eciriient shaaa-, hvve its of t es ykt a 1 for s` us taws,Ni to the a ntaaa,.ace dr,,or "#-e t tot t e C;aa t n ,xrid at +s a least one +:Tnnavtlt?y e d.5,., site at k. a"a t.G?son a a...'Ulles for business. "Read,, i aable"a ah,&U b as comstr ta.d a�..ca,,troa to CU t,"aa.t,ttrn attaces, r or a a' a 1 T, a as as w#fi n m a a,i[. 3 t aa"a " # ;h k a fit, e,m =. 3' r CIL h. a4a.:eaa" ,an P s ,,f I-, +a ont a!# t or i t ,iplo p e at. hired+l.,ca by, the S done tpa'aaa t she 11 hinve all t a!a".ra in al4:t...t3a€it.s and eaf1-11ys a wru&-e a U 47 Packet Pg.2520 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DEO t .m s hip aar i;afisut alto a Of rf!,Sf a CCS a 'af ,af. T DEO tO tIaC SU rCdPiCn ? fq b:lse subi;_. E"a3 audits wndh ma to W ta. by D <O as descxibed in... 2l"l'a.,a sea.,':ion,. 6 d(22 r 0 In addition to a`!vie,,rs of audits€wa6 dicta e,b 2 FR 200 SuIstpart n ,�Ikudit and,, U_ Section 2M9 ,,F.S,,as aaaa i `s ce to. DIT'""e]-tics �a nnor-ittoring paa aaaRa ak a rrtav i c a.ae bnat"tuaao be rT ui' tic, 0I Ske, V" Sits E O a t'a f, l. .'rtir'd scope wa6i s as "defined y 2 a I part, 0 s'_ wnqed, d oa' oiher C p s:Es;'a`dad Sresa By entetirg into ,"aaS AP...8a aexita ta.e sta eripiesst qgrCCs to cwnplts? a S `t...w'.°" `am`Y4td, a a as rnor.,ii on, proce&ar k/pr?,.ataes sew s� ,a ?fat, r DEO, n dhe vu, xE D. s amsnteraa$nes that'a ansited scope n„s as;a...a awst d:i .aat a a a ;ip .a s8kt? a a !, .,#s.� a ` vgrecs s,'g A azV xih Y`sbk li as , CU -tFaad"doss i:°aa`.o "a. a,°a by DE O staaa to, the`,;"xral,et�a,a��"aa.'a.a. 8�aadn ass. - �,aaauwat, > tl. a,aa. t°aaaa,fiat .'as.'' `>"t. aaa s. Cor aht and `stl? , any inspections,;a ;ravaws,,invest aaas or a data �aaa oat ,.,.nccessaa ray maw Chief +s i U M 0 U PART 1: FEDERALLY FUNDED U 1 t `-s pact :a 7 w k s a E.x. a aT a s a d36 ..s �a7:'aka G tc Y tta:sue. a :;s as •a y CL CL in, tl,) a.,"sv'a' ss, that ash.$ Sias en3'ya`.ic-nt 'va.`x"�.,Ia,'raia.s .)0,as0 ram. jjnja ut &dIel'I a"!'a'a3-elis a.US, f t a.s.'a'�mr, the � Subre&oirnt to oust a sFa c a s aa' s;.ar prog—aa ail-s a edam aa'a�t ho2 duc ed in sacw"t�rdiartce Orith the prcr?isioas; of.2 f a ,.20O aa,a aaz "(A i a a, ., � v s t,E t >�'usa aaa.�C,aa�a"sa.,saa as raa as�aaa a.aa a a; a f`�. l .,aa ��'sea �~al ralrta fc,t�'�,s' ) saG�a1. say aC t a.s, a. 5a ,l).t"s a?I u:�o sue"w a"s ai,, G$..0 J a,asa�a. � s aka is, #aaR ding fkQ6�fi a�a F a acceiaCC, aa`h,m G 0, sale dete,,rr- afilora of sxr a�tafa6 o fe- ca'sa, waaxda aawealj`b taax,w,s.,. shout a be .faa. CU s sa as:s a thie agrui in es es ta hShe a by 2 CIFIR 2,10 Sol art F tL a as rn"Ise t"a au�.t of the`%',tbrY»cvpieint conmucted by the a":a°t.?, s,al in, aces and a.nce s sttj�r o 2 CU-11 200 Stilip art? a'!G�t� aa` � .w a �ass rervaared, v $',F eet L�1.e wrtlLis Part. Cn the re'r;T,au:�=°aaa.#,a�nu,.: e, ta" a o a�atusaa ces onsi� E es as �a af'aicicd M 2 CI FIR, 0 Sa x s ff s a xa. '"a a�w ,eta"xt x.aaaal.._a a� a s. a a.' %a a.F,aata a as I. a aas,n 3. Iff t o M ii'b"eG» euw expeaaahas tl`sa t"ha`a 3750,000 in ra,de.val a a"a ds in its .ts;acaaa year, an a.E.,aa 't.xti,.e',.,;d;sa,-m aaatas,aal a,aa a?a? as oast sa aaa aa? a a s to `u;aad a at ?:aaieft a uw'e Via'' requilvA ti he event t i „aaa Saaa`ara"z,`.udaaw t experi s less tri`aa.f $750,000 in fede aaaaaards tto fiscfd + rax arra d ellects to hwve a a a udla condrxzerd in,aiacrxxdra..ss a'-,�nfh as e 1aaaaaisi .i,;S.s of 20 R 200 a h s•Sr``a a er,a �c cost al the aaa `t solo t b e as d-I f�.nn noe aa'alacral a�.,sotzro s (,Le, CIL the cost sas Such a An Pa'O.Iit must bc paid firoxro,& eu;alt'ataaar CIL , Abli t Aa 2 CFR 200 aSlaaop a. F (,rividit fi fa.aerkts) does not apply to cotrtr erci al ataaa �;�adn.of oiW, atio,,ns, ffie pass-f rca g e dtt has as o ,a a'tfon, to ensaa#.tire a at for-profiit ,whi r'ea piviats tfiatt ep­ �..a,,p nc-A -.t" nsa c aa"da`.'a >fra,a ed—e.s.&.s. "sia*nau,. ...s aa'.a,,st cornpl, -w-vffi federal asas'as... ds as ex.saxaa`s ,(sec 2 ,F17a, 0 a3 0 a AMdon,211y, doss aF seas;: a $ a:wa a a us ¢;a:t ,,9 a€ t'`m"aYa §" G :,� ., audit a' _s,aa.,l.m,a.aa.°.,., ..a aa� U in,'f;-,ssidluaeal fodeaaal graasa:o.;r aig#"nax.Yv".',, CU 48 Packet Pg.2521 D,scuSlan vaiao" DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a PEO t A di io . l Federal,al Sia m , i-S'.t±.€.-U.B.1AXT ru„tvo .i.h,.q s ad i Gau.c=d at-, PART m STATE FUNDED 6 k#,S V art ura4 )p:ic '?e au'r1aC sulorills uia i s a n,on ­'tecri d4, .' deRned � tt T . in the Went dtzaaa AC "€4:xa"a&.8°ab�`"'aa x-rw2 s ik ; sus 0"lIn 'un't of WERte ii.;tsMOW td "xa..H ,s4t3ae eTmd W aY in excess of S750,000 Lunx aa p fiscalyear of such, Sub e iea, be ".t hve henba rnust WT a Sun able a:ar a) g.di s9e'c l ecifi: a"�sc.'.#.d f6r e ' tJ*uss.al year as- ac or says avfa rR �.�,���, �� .,:d�� �`y,s sk.�Caat���-faasa+Y ilea o +s e -psa ttnent' of f0ancid St., es and Chyers 10,550 aI sceaaa8$ a srr $ �:l e� d la c a 10,650 a) ,asonpr .a aV d Samar pro:€+fii 4lsya`taaP i,n.ans), ],iUfxs of il`a n" Gcrieral, h ds.`tert i,a a1 the state fhna ilia assistance d`:qTet,-gs;hd fit its fisadyear, de Sdtrei.�aen't au1,.1a ao2.adlt'o adl sa� rces is Store.f.l a nil assistance,. �aa� state ffilaFaaf�� ���a t ss: tetra esAf6 aka �.;a�� t(a ssaaaagenciesa1at: otl#j'e aEatasnt k asa.t . a dries, Starr ffih_,ancW saaas?st Lice does es n?..ht includc Federal dizxct o �saas u- E ��f' u L'��ynrards ''`ems`d i aa"`ci-eiirc �'"�:.1.,'":'f"v ed-�.<t".s a i`aaaa"d sinaat: entit""' :for ew:a��.al p�.aa a..,�a ruait hun a.'s�apzix;.'rnr aa,aaa. 2. i <= t aaa.#"zecti tal ;k�q a#: s� k fi i " G ": Jft��'igzap�r""' ll the Subreci lden'� sh � Cost at that die aluda, on aa3.aca 'with f_th .ie g�. <°neri�<s C:f r"�{�c`ti�.�n 15. 7(8, � & f l'o's irtclfi.dcs � ..'#.u.. a^.sion o �> a�.� 'aaotti,1 aa�k e s da.u,f �ta, Se C g t Via' .�„.: s �: �`" - k �.^.ta�'sa ��t � �'t �, t�� _sf�`1i � �+' ? cis , fjcfios,l kga`'t ver ent-ad enddes,,A of IWO °£7o ��� �,,.� �a� �§ �5�� g��.�.�� 3,a .files d ",k�u"e ��'�,udit`�mr 0 I if be subrecipic:aad expoe ka less dq.:€. $750�.d4..l� ni ,yr k � conducted s" at.cor-,,unite oil the proviskas of Se ton 2 .,9 ,f FS,is not required, In &a:a E mt !:artt CL =A �k,�ts`< 't xpeiu . less �'l "h 750,0()0 ini state uu,",L".{��a. assistance in a at '#t;:k'S and elects, to � have tn atilst,conductedih:# a ad d-Arica:silo th.eprovisions of eat,.on,215-97,F S_,die cost of a_,e auoht trust be pidd flbcrxi, the non-state f,a a #`s''s a o-ur es `u4 the cost of such a,7s aw-iJarrmst be pt d &i m tlte ak.r. r "ca., e"1#aes reso S.:;,ces ob-ta(,aed firona otlaer 4Jh"�JS" Stxte entit s') Additional#.anl.::`fF.aantt#:a..aa,,rasna..rm,:patfi,�.i"%g the f laWa y..:A"ag,'Itf,<Audit Act Lan• be fIDa4tMI CI 21,. LL PART III: OTHER AUDIT REQUIREMENTS T to C par 'w tad bte,usedto speciFy any addb n al'audit e, irenaend aaY"Ra"a# #'std A, ffic, State za swkIl:rd.d on etmbty,< d aa a a' f a$ of AisStatea,a a "- po ff ('Le" audit �sat'xl tu` ca"State lax, and is not in conflict other F 3dcxxi as Stsire i uffit F 4.an: Lsan to So ,,laaa=2119711 �.w@. Sate a a:nci nsy�..da,a�4,#-t..o a � a,. � �a . ' a� n a s to atss¢i; a # c ,a CNN $aa addlation tck audits a a fi a to as cc ,na< wids,r a taa sa 215.97,RS, in, sux an eve the Stan!w'w t h <rnq t°ffaa.q raVu p Q funding the of such WA i CL PART rV' REPORT SUBMISSION w CL om 1. u a�CT oaf f` air ord g sa.a"�ws& 8, t if Cl>tdl any = a n a R_ates"#,`a, boateta",a d by the aI<�a<..#.a�q R au.a�&t conduct 8 t Ln raa,c"arclan e Cs s 200 Subpart b S" i " F kllit a `ak a a a s baa # sa re-vised.1, aa4 re TOW PART a of A x E l k ASP 4 trier shill tad b ,u ted by o on, �.e a<a c � yu(at Sub cc,a a,of t ',c, Il�1 fin% s,,,e h of m1w ass d.b''�4�"=may at r1h addiess saaa a >z led, L U Cu 49 Packet Pg.2522 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 .m 10092 #na.#..dd MoY amin and 0 U 2, �£�.:ipies =„a: atdaauir ;n p.n,)-r' fi.),r audit coo.-AF,w.a.b.d in a,co.r ante ,nith 2 CIF 20 S _�s a J�rt3"€ r' la RequiY 1# ' a air ' n an 3 iire�saga a n t . spo den)-c e accorn �1,[- thel 2IJ&t3d packagp in as,- - '�i t CF-alk'k 200 Sua) ' i dR t . . #t'mnen as as revised, n nd an rima'r#'a issued 14y t1he audiva;cope cs oaf _a:"-r' r y't d aby a. E a* � ? erp e o 4>is .�,.r� se:.k'tol:` 'ng`'Paaa�a�sa r,{g -r:d b5r 1z*#y § 11 of this Agon4'.ft? ent shall be w't "o tted by i or on e=a�: ox, .,.a.e�:,',»�.��"z`au.�ed:� ::l 1, "�$�`�,��:a� tt;,,s f' c.t,of��e i 0 Arig 0 U 0 i CL Aw.:]Utoz'G ,3 9 14 CU XTISJI , , z 'n`i Any C"%*s..,,,'•,,'tta, mr't'n germ, letter or t}��..nri`H� "�`9';�.k:�`+t`�"'�.r�`�.�:#>i':S required # be .u, m-i''tte z.:#) � �,:. pmrsuant o - '€..s A�,. i S '1""'" .@�^�ll .Ss„. F,.';;.g..1$:i.' .�f: '", r a.�,a.<..a' ^# y W.. n' 00 &alypart, v` 215,97 r"` ¢ '..'f die Auditor r Gn ne- aDd3:a as appa::is'. b..�a ,, Cn 5. sa. § s a ts and s.Gbr enn ,when suli fttir t m.ticia er.,a ��pec m ::.? E a4�;# raau s s�(.s,rk in aad ,obluic with fh ,;, 30.550 ?€;#cad goveramental t nddims,' or 10.650 (aoi'prof-fx and f m', ath„6xi a` #� Y fdsaar �TCNA S � a�d"�. � a�;die �+r� ��n �' �� PART V. RECORD RETENTION CL The"•ubb shalLrelleMk a f�- ' cc. : .�.. . # terms cs�� # 'a g „ ? : "1 : � � � d CL a a s a e'Ra .a a" rs �::�o off".six a.(aa. e a� .�,'t_.,:a +n.the date a��fri d L. #'�a�o t`is issued,,L�" �a"aY'a z�) ra �' '"i.a via+', after, re"portimag, satisfied and fir-Py jr#ra"a„ " s m been a ft #nef't chalVer,Period, M puesa In rn ',di6 aar if any]"ifigution,cht a mswpa Ky F.' L #a or 01,11eraction a#3"r s aye t emt^ has be rr t- d priv,:)rto, e e.,,apiradon of dye d ont ELr is a e a 4 ?s de - eat above, 1o; rt c rds steals::be 4:",.'.a ined i".tt-rd.f ,o:mm),#''.,N°; c.,a.. t"nfd""..acEll',f-:?".:an,d rcso ua...O:,'`is..of lv,...A`,SS,wUes a�,`.`Iue&tuna 4„t-a w,on#Y..,..a.,a:-,c .� 5 Packet Pg.2523 ()cwt,Sas Envakaff H!), W,I, DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DEO Agc=�t No.:10092 W, cu C ark j, 6 0 u E E 0 u 0 u 0 L- CL CL x (D m z U- (n (D u a) U) a) E a) 0) crj crj crj 0 CIL U- w CIL Ml M (D E u 51 Packet Pg.2524 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DRO t No,: Exhibit 1 to Attachment I — Funding Sources _ e u e e t the c ae a e is sCU 0 Federal Awarding e ° U.&Dep artment of Housing and Urban Development 0 Federal Funds ObHgated to Su reef ie t. U 15, 00,00°d0 U Ca t ed r i l ri iCommunit Development Black Grants/St te' rya u � d Non-Eaddernent Grants in Hawaii Catalog of Federal Doinestic Assistaace Number. 14.228 CU The p-Lupease of Rebuild `i ida' DB Volunta. CU ProjectDescription: Home Buyout P i to ea t` e properties that e i Special Flood HazardArea(.113FHA),and in °pis®ri le flood CU L- Tbir is not a renarrh and development avard areas to help reduce the impact of future waters,and t sit property owners t reiea ate outside the threat of 0 flooding, , U Compliancc Requirements Applicabie,to the Federal Resources Awarded Pursuant to this Agreement 0 &IT as Follows- Federal r 2 Q. I. The Subrecipient shy perhe=its obligidons iaccord—mice pith Sections 0. 401m 290.048,R& Q. Z The Sobte ipient small perforin its obligations in accordmace with 24 C,F,R- 57d. 0—570.497. I Ilae Subtecipient shy perforin the obligations as set forth . this Agreement,including my attachments or � exhibits thereto. . nie Subredpient shall perfo=the obligations in accordance uith chapter 75f;- 5.0051 1 d(3),RA,C 5. The Subre ipie t shall be governed by all applicable lavns,rules and re ul tieasts,induding,but trot necessarily ru °teal to, tease identified in Award Terms & Conditions znd y� r Hsu, d�at1, of Sobree.ipietat s Notice of Subs t,, . i purtd� ability(-NI )1 W Sty a re ie t t e e t silt U t`W14 Cn Matching e e e : AT/.,I Subject to Section ,Florida Statutes:NIA Compliance Requirements Applicable to Statee o rc ad Pursuant to this Agreement are as 2 NIA 0 Q. ® Title 2 C.F.R. 200-331 2nd Section 21 a97( ),P. .,require that the informationabout Federal Programs and State Projects included in it I and the NoticeSubgrmt Award/Fund Availability be provid ed to the X Sub ci ' t. U 2 Packet Pg.2525 Oo xSiM.r-:F"'.'n29s**si..'ls H.") DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DEO t IN:IU04002 Jkltachnaenit Audit Com ° " kiiaA �C'P,; ssO,rbi s*an W160 a�,�.<< c��� s �c�rrta"�r Wa'sa'lR" a ,era 1005 thi;ssrubxra ran14 VMS OPM1 ik 0 i _ ....... _.......,,. m...._. . i MIT i .. . ,sr, m.._ ' canK.ler t,'urrne. C og'i...+,Ctzt"'s Pho A4(e;, contact"sI C> 's �® I it i 'tJa ur"(.ni r rrNrt r r,rk,ud"state f.re.s.zanK,,tt,#! sir sisttsrta'a. rsainAr its fiscal'year t,uit it.received_.. co"a<_it.,uict, g„iaa'tt-,MtFu. t..,.k,.;�,.,&U...,t,<st:s. +,^< m, .4,. ,w��U„z s.;t..a` sa ,3,#.S,rs P..,ts«ta i."f.". +„s�� a fi sW,as. r"',.a,« ii..i F.:a x. sawn' A, s ,.7,.t. :si n m.. &s `sx z .tHs: � �.x�e i i. Qt mid the 2 a a .n s sr, ,2.rass r. rr . td<r.mrrr.Ai,zrtii, s 7 ta t; y r`a sECOz^ As No y 4f tet..t; a.�bU�sv<�s'; as,'�$.» tt{C tt.is yeq a`1i.f:a.srrrber ts.h�'r: 'nrR�.ksi.�.�.�-=F''�'""ss?q be`�sfire .r:'s„s»rs"�#�,�,.1;�,'k. g ,a„:1��.�i,.t:�.h, ��, t � Did' t1tae Si,Xtbt i.,s�:)),ien expand$s 3Qs$t00 "")T'nnore of State %asa?ss.t„Vast 4tst�a t,a� t � `, .ti:.`is�t ,..."...� a.s.id i,�!Ot'h..a acyu Cos sU' a „ssxtass. ce ac'a'.X.t..st:nedl) s ritt. c �ass � ......a 0 O U s) If yes, bie Subsrcdirpient .m e Ax that iiri u°'",i �.�zpa cofin � `5 rs s s � ';�&a- ar .,, t§°k't $,a aSt#.,..Yo�,s,aa n.k. 'ok+t s;.a.., �"r c„ `a, L CL Edixglr" or p"'�Je v pec.i, c nu �t of Section 215 7, Fibrida S tatlaues zr'd tlhe iCL a pikable iwuke of the Dapapmu`nt,of Firra,ti ..rti.. s ir.crsaaas R"no ht' t.,vultor General. *, t1he Subtccitrk ;r7 a iar r`d fe 'rs aw r Bear r r t r %r ro tt iasl it ram' a.s tb ra i i iut'2r 2 xara e greti.ni nt Ng, COMMA,gr,,.anf,':, of r':ra', y bn' am ar 4 x %§��"rirasaisi. �rr:a c.r`r."Gus.�'�< r�,��siairs .�s. "t.Grta.r a...,k+r rn,..,� �nt�,,r.,,r�{r rr Yz..a.aw rs,<lp.dra,nu, a.m.r�',c DEl",wpm`a '.`ss:;b; I A k 99G_MN Ffi z If the above it%-' answer"-r is also ,f.s,r;fk .w ds' is isuaa before p1.t;<mce dii.s. ata rw:r. of U ' fJd "�r �aasix5.riry U Di .nth ?awbre=i.a..Sc s,.. G h $'f r #? a s's es d $X�_ .rt ur -r�twat` a.rii�rr r, .�.k.a H.Q;��s .s ��r i.<x .� at...,..a r .a. . a,.ts,..x all otir.ter, � "' CUKa-aa, G a mr cs?a'°a al�.':fi lr"anar.r`�.-.e c 4 riz, iArt%9tri..ts, b 'rsk.#tr.,in is fiscal al Year?r � "s c a � x a � If yes, hm'! Subure�,Cipietst cerd. to that it Will trrr.:riell corn ,. v i 1 afl, k � rs dbylr sSfirr��l>ru`or � I a)`s..'atg',' n .;r��ci, i,c rrtudi.,u r"„.na„+,mot, "xs,..G>. ".ai of ��uRR. part 200, sutrpart ,as ,reviae ,:a By site gn.,4-,.,e,2g b l'crv,:'�, iCr.=c``t`' "�a',..afy x, on €:`. ra„'t"a of the t x Suhrecipierrt,Uktat theabove cot _.. _.......................... .......,..... .. __ _.......................... ..... .. ...r..... ('-, .,.im.+t.Yth,x;t:s, W, a .%'i..s' a Ibbe CL r orris N rrxe Me of L U 9 Packet Pg.2526 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 PEO t Nm-10092 CU (SERA) Form Current r I a 0 M U 0 U r- 0 U 2 CL CL J U U) CL CL 4 Packet Pg.2527 `Al,'z E,nl ,mod wmaa A,¢r"A_t 1, .a oM mm m, DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a DEO t_ o. 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I- 'o-a ft ( tip trt t 200,322 1 78 FR 78608, l PA a r 7113, 79 FR 75888, �{�, I I E t � i CL CL 56 Packet Pg.2529 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DEO t em CUState of Florida • 0 Department of n Opportunity > 0 U Cornmunit-Y Development Block Grant DisasterRecovery a� "Finis Subrogation and Assignment Agreement("Agreement") is made and entered into on this day of Crj Crj __..... Meer ...ptsr p $y �" (hereinafter referred to as S reci ie r and the State f Florida, Department of Economic Opportunity(hereinafter referred to as"DE " . 0 In consideration of Sui reciplent's receipt of funds or the commitment t y DEO to evaluate a reciplerrt's application for the receipt of funds(collectively,the"Grant Proceeds ) under the DEO Community Development Block rant-Disaster Recovery Program (the"CDB -lip Program")administered EO, 0 Eu recipie t hereby assigns to DEO all of Subreciplents future rights to reimbursement and all U a) payments received from any grant,subsidized loan, lawsuit or insurance policies of any type or coverage or under any reimbursement or relief program related to or administered by the Federal Emergency CL C CL Management Agency "FE or the Small Business Administration ("SBA") singularly,a "Disaster _ Program"and collectively,the "Disaster Programs")that was the basis of the calculation of Grant � Proceeds paid or to be paid to Subreciplent under the CDBG-DR Program and that are determined in the sole discretion of DEO to be a duplication of benefits " as provided in this Agreement, CU The proceeds or payments referred to in the preceding paragraph, whether they are from insurance, FEMA or the SBA or any other source, and whether or not such amounts are a DOB,shall be referred to herein as"Proceeds," and any Proceeds that are a DOB shall be referred to herein as"DOB Proceeds." Upon receiving any Proceeds,Su recipient agrees to immediately notily DEOwho will determine in its sole discretion if such additional amounts constitute a DO& if some or all of the Proceeds are determined to be a DOB,the portion that is a DOB shall be paid to DEO,to be retained and/or disbursed Cn as provider in this Agreement.The amount of DOB determined to be pair to DEO small not exceed the amount received from the -DE Program. CU u recipler t agrees to assist and cooperate with DEO to pursue any of the claims Eu reaipient has CU against the insurers for reimbursement ent f DOB Proceeds seer any such policies, a reciplent's assistance and cooperation shall include but shall not be limited to allowing suit to he brought in udreciplentt's arise s and providing any additional documentation with respect to such consent,giving depositions, providing documents, producing record and other evidence,testifying at trial and any other CL foray of assistance and cooperation reasonably requested by DEO.Eudreciplent further agrees to assist CL and cooperate in the attainment and collection of any DOB Proceeds that the Subreciplent would be entitled to under any applicable Disaster Program, If requested by DEO,Subreciplent agrees to execute such further and additional documents and instruments as may be requested to further and better assign to DEO,to the extent of the Grant Proceeds paid to Subreciplent under the CDBG-DR program,the policies, any amounts received under, U the Disaster Programs that are DOB Proceeds s and/or any rights thereunder,and to take,or cause to be 57 Packet Pg.2530 Docu fa r' E' loan Mr DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.a DEO Agteemeat . 10092 taken,all actions and to do,or cause to be drone, all things requested y DEO to consummate to and make effective the purposes of this Agreement, CU Subreciplent expUcitly allows DEO to request of anycompany witlt which Subreciplent meld insurance 0 policies, or FEMA or the SBA or any other entity from which Subrecipierit has applied for or is re ei lrZ 0 Proceeds,any non-public or confidential information determined to be reasonably necessarV by DEO to monitor/enforce its interest in the rights assigned to it carrier this Agreer rent and give Subreciplent's U consent to such company to release said information to DEO, — If Subreciplent r any leader to which DOB Proceeds are payable to suchlender,to the extent Permitted by superior loan documents) hereafter recelves any DOB Proceeds,Subrecipient agrees to rerrrptly pay each amounts to DEO if Subreciplent received Great Proceeds under the DBG—DR Program in an arnount greater than the amount Sabre i rlent would have received if such DOB Proceeds had been considered in the calculation Subreciplent's award. In the event that the Subrecipient receives or is scheduled to receive any subsequent uent Proceeds, , S dre i lentr shall pay each subsequent Proceeds directly to DEO,and DEO will determine the amount, if 0 any, of such subsequent Proceeds ceed that are DOB Proceeds("Subsequent DOB Proceeds"), Subsequent t Proceeds in excess of Subsequent DOB Proceeds shall be returned er to the Subreciplent,Subsequent DOB Proceeds shall be disbursed as follows U 2 . I1f the Subrecipient has received full payment Grant r r tProceeds, r y Subsequent DOB CL Proceeds shall be retained by DEO. CL .. If the Sabre i ler t has received no payment of the Grant Proceeds, any Subsequent DOB Proceeds hall be used by DEO to redrurre payrnento of the Great Proceeds to the Subreciplent, and all Subsequent DOB Pr ceeds shall be returned to the Su re iplent. a If the Sabre iplent has received a portion of the Grant Proceeds,any i e uer t DOB Proceeds shall be used, retained and/or disbursed in the following rder: Subsequent DOB Proceeds CU shall first be used to reduce the remaining payments the Great Proceeds, and Subsequent DOB Proceeds in simh amount shall be returned to the a rend lent.-and B any reyn lr ing Subsequent DOB Proceeds shall be retained by DEO. . If DEO makes the determination diet the Subreciplent rives not qualify to p rtici a to in the U CDBG-DR Program or the Subrecipient determines not to participate irr the DBG-DR Program, the Subsequent DOB Proceeds shall be returned to the Subreciplent, and this Agreement ent shall terminate. a� CU Once DEO has recovered an amount equal to the Grant r t Proceeds paid to Subreclpient, DEO will reassign CU to Su reciplent any rights assigned to DEO pursuant to this Agreement. breci le t represents that all statements and representations made by Su re i rient regarding Proceeds received by Subrecipient shall be true and correct as of the elate of the signing of this CL Agreement. CL Warning: Any per on who intentionally or knowingly makes false claim orsitatement to HUD may be subject to dell or criminal penalties reader 18 U. a a 287, 1001 and 31 U.&C 37 . Q) U 5 Packet Pg.2531 Docuftri Envelore IM r3l , . ,m _r . i DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 Agreement o.:10093 'The person executing this Agreement on behalf of the Subreciplent hereby represents that e\she has received, read,and understands tide notice of penalties for making a false claim or statement regarding Proceeds received by Subreciplent. 0 In any proceedingto enforce this Agreement, DEO shall be entitled to recover all costs of enforcement, 0 including actual attorneys fees. U SUBRECIPIENT — BOARD OF Q COMMISSIONERS OF ....... Name: organ aa`teai 0 Crj 'Title, Coumy dr inist for CU [insert name of administrative entity] DocuSigned by: 0 --- Name: Ib 899B3R47978341C... ----Title: Executive Executive Director 0 _ to 2 CL CL a P `1' V � A . tS3 DAM As WIMM U) Cal U 59 Packet Pg.2532 D.5.a CU r- 0 0 M a) U CU r- CU EXHIBIT B 0 Links to 2 CFR PART 200 U Uniform Administrative Requirements, Cost Principles, 0 and Audit Requirements for Federal Awards 2 CL CL https://www.govinfo.gov/content/pkg/C -2014-title2-volt/x l/C -2014-title2-volt-part200.x 1 https://www.ecfr.gov/cgi-bin/text- idx2Sl =5b9d60b332dOc155f2a3e5b96d3a6 9f&mc=true&node=pt2.1.200&rgn=div5#se2.1.200 134 CU M a) U U) Crj CL CL Crj 67 Packet Pg.2533 D.5.a Exhibit C CU r_ 2 CFR Part 200 Overview for Grantees Grants Management & Oversight Division/Office of Strategic Planning and Management 0 U KEY DEFINITIONS Definitions were revised and broadened to cover all the requirements and the categories of assistance. a • Cognizant Agency. CU r_ Generally,the cognizant agency is the Federal agency with the largest dollar value of total Federal CU awards with a governmental unit or nonprofit entity. (See 2 CFR 200.19). The cognizant agency is the lead agency that a non-Federal entity deals with on issues. For example, the lead agency E for some HUD recipients for indirect cost rates may be HHS if HHS provides the most funding to the recipient. (See also the explanation under 0 §200.108. Inquiries). The cognizant agency for audit is the Federal agency designated to carry out the responsibilities for audit. (See 2 CFR 200.18.) 0 U • Contractor. (New) > 2 Contractor is used rather than the term "vendor," which was used in OMB Circular A- CL CL 133. (New) Contractor means an entity that receives a contract. (See 2 CFR 200.23) This definition is revised, as the new definition looks at the nature of the relationship, rather than what the document/agreement is called (2 CFR 200.221(See also 2 CFR 200.330. Subrecipient and contractor determinations. ) x • Federal financial assistance. CU This section essentially incorporates the requirements in the previous OMB circular for the administrative requirements, cost principles, and audit requirements. (See 200.40) • Federal award. U Federal award, depending on the context, can mean either (a) the Federal financial assistance, or (b) the document that provides the assistance, e.g. the grant, cooperative agreement or cost reimbursement contract. (See 2 CFR 200.38) CU • Fixed Amount Award. (New) CU In this type of award, the Federal Agency or pass through entity provides a specific level of support without regard to actual costs incurred. Accountability is based primarily on performance and results. (See 2 CFR 200A5.) CL • Micro-Purchase. (New) CL This is a new category of supplies or services which uses simplified acquisition procedures that can be used by non-Federal entities. The micro-purchase threshold (floor) is set by the Federal Acquisition Regulation. (See 48 CFR 2.101) At the present time, it is generally $3,000. The threshold is periodically adjusted for inflation. (See 2 CFR 200.67) U • Non-Federal entity. (New) 68 Packet Pg.2534 D.5.a Non-Federal entity means a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit organization that carries out a Federal award as a recipient or subrecipient. CU This is the term that is used in the regulation instead of, for example, grantee. (See 2 CFR 200.69) 0 State no longer includes Indian tribe. (See 2 CFR 200.90) 0 Local governments,which are specifically defined, include public housing authorities. (See 2 CFR U 200.64) • Pass- Through Entity. Pass-through entity means a non-Federal entity that provides a subaward to a subrecipient to CU carry out part of a Federal program. This could include a state, which could "pass funding through" CU to a county or local government, or nonprofit. (See 2 CFR 200.74) • Subrecipient. Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to 0 carry out part of a Federal program. This definition is revised from the circulars. (See 2 CFR U 200.93) E 0 HUD IMPLEMENTATION. HUD is required to implement 2 CFR 200 unless different provisions are required by Federal statute, are in a conforming regulation, or are otherwise approved by OMB. (See sections 2 CFR CL CL . 2 CFR 200.106.) — For Federal awards under 2 CFR 200 all administrative requirements, program manuals, handbooks and other non-regulatory materials that are inconsistent with the uniform requirements must be superseded except to the extent they are required by statute or authorized by OMB. CU - (See 2 CFR 200.105.) This means that handbooks and other guidance that are inconsistent with 2 CFR 200 would need to be revised for the changes in the rule. Federal agencies categorize Federal financial assistance as, for example, grants or cooperative a) agreements, and this information will appear as the actual document. (See 2 CFR 200.101) Cn - EFFECTIVE DATES. The requirements in 2 CFR 200 are phased in for specific requirements in various stages as follows: (See 2 CFR 200.110.) CU CU Grant Agreements: Many HUD grant agreements are written to be governed by the regulations in effect as of the date the agreement was signed. Grants/Cooperative Agreements awarded before December 26, 2014 (the date the 2 CFR 200 rules became effective) and not modified on or after that date, are governed by 24 CFR Part 84- Uniform Administrative Requirements for Grants and Agreements with Institutions for Higher CL Education, Hospitals, and other Nonprofit organizations or24 CFR Part 85—Administrative U 69 Packet Pg.2535 D.5.a Requirements for Grants and Cooperative Agreements to State, Local and Indian Tribal Governments, effective in December 2013. CU For example, some grant agreements may contain the following language: "This Agreement will be governed and controlled by the following, in effect as of the date of the Agreement. The Act, 0 the NOFA, and HUD regulations, laws and policies incorporated into the NOFA. In this case, an agreement signed November 1, 2013,would be governed by the regulations in effect in November, 2013. Where the terms of a HUD award made prior to December 26, 2014, state that the award will be subject to regulations as may be amended, the Federal award shall be subject to 2 CFR Part 200. For example, the agreement might say: "This Agreement will be governed and controlled by the CU following: the Act, the NOFA, and HUD regulations, and policies incorporated into the NOFA as CU may be amended." Procurement: E For the procurement standards in the new rule, non-Federal entities may continue to comply with the procurement standards in previous OMB guidance for one additional fiscal year after 2014. U If a non-Federal entity chooses to use the previous procurement standards for an additional fiscal r_ year before adopting the procurement standards in this part, the non-Federal entity must U document this decision in their internal procurement policies. 2 CL Example: A non-Federal entity whose fiscal year ends June 30, 2015, can operate under either the CL "old" or "new" standards for the fiscal year beginning July 1, 2015 and ending June 30, 2016. Example: That non-Federal entity will be required to comply with the 2 CFR 200 procurement - standards for the fiscal year starting July 1, 2016 and ending June 30, 2017. CU J Audit. Audit Requirements will apply to audits of fiscal years beginning on or after December 26, 2014. Example: A non-Federal entity whose fiscal year ends June 30, 2015, is subject to the"new" audit U standards for their fiscal year beginning July 1, 2015 and ending June 30, 2016. POST AWARD REQUIREMENTS AND ADMINISTRATION Performance Measurement. This section provides stronger guidance to Federal agencies to measure performance in a way CU that will help the Federal awarding agency and other non-Federal entities to improve program CU outcomes, share lessons learned, and spread the adoption of promising practices. (See 2 CFR 200.301.) • Federal awarding agencies must require recipients to use OMB-approved CL standard government-wide information collections to provide financial and performance information. CL Q) U 70 Packet Pg.2536 D.5.a • Recipients must be required to relate financial data to performance accomplishments, and CU must also provide cost information to demonstrate cost effective practices. 0 Internal Controls. This section provides that for Federal awards Non-Federal entities must include certain tasks in 0 their administration of the assistance. It was moved from OMB Circular A-133. (See 2 CFR 200.303.) U 1. Establish and maintain effective internal controls- no expectation that they document compliance with the internal control documents (GAO green book, compliance supplement, etc.) 2. Comply with Federal statutes, regulations, & terms and conditions CU 3. Evaluate and monitor compliance CU 4. Take prompt action on audit findings 5. Safeguard protected personally identifiable information (See 2 CFR 200.32) E 0 Payments to States and Non Federal Entities. (New in part) Payments to States are governed by Treasury-State Cash Management Improvement Act E (CMIA) agreements codified at 31 CFR Part 205. Coverage largely replicates existing payment 0 coverage from OMB Circular A-110. (See 2 C 200.305.) • As a new measure, the rule extends to non-Federal entities previously covered by OMB 2 CL Circular A-102 the existing flexibility in OMB Circular A-110 to pay additional interest CL earned on Federal funds annually, rather than "promptly" to each Federal awarding agency. (NEW) • Interest amounts up to $500 per year may be retained by the non-federal entity for administrative expenses. (NEW) CU J Cost Sharina or Matchina. This section clarifies policies on voluntary committed cost sharing. • Stipulates that voluntary committed cost sharing is not expected under Federal research a) proposals and cannot be used as a factor during the merit review of the proposal. Cost sharing may only be considered when required by regulation and transparent in the Cn notice of funding opportunity. (See 2 CFR 200.306(a)) Only mandatory cost sharing or cost sharing included on the project budget must be included in the organized research base for computing the indirect cost rate or reflected in the allocation of indirect costs. CU CU • For all Federal awards, any shared costs or matching funds and all contributions, including cash and third party in-kind contributions, must be accepted as part of the non- Federal entity's cost sharing or matching when such contributions meet all of the following criteria: (1) Are verifiable from the non-Federal entity's records; (2) are not CL included as contributions for any other Federal award; (3)Are necessary and reasonable for accomplishment of project or program objectives; (4) Are allowable under Subpart CL E—Cost Principles (5) Are not paid by the Federal Government under another Federal award, except where the Federal statute authorizing a program specifically provides that U 71 Packet Pg.2537 D.5.a Federal funds made available for such program can be applied to matching or cost sharing requirements of other Federal programs; (6) Are provided for in the approved budget whenCU required by the Federal awarding agency; and (7) Conform to other provisions of this part, as applicable. 0 • OMB Memorandum 01-06, Clarification of OMB A-21 Treatment of Voluntary Uncommitted Cost Sharing and Tuition Remission costs continues to apply. See: U http://www.whitehouse.gov/ob/memoranda 01-06 • Valuation of cost sharing remains largely unchanged from OMB Circular A-110. CU Period of Performance CU • Non-federal entities may charge to Federal awards only allowable costs incurred during the period of performance and any costs incurred before the Federal awarding agency or pass-through entity made the Federal award that were authorized by the Federal awarding 0 agency or pass through entity. (See 2 CFR 200.309.) • Federal awarding agencies may authorize no-cost extensions of the period of performance (See also 200.308, Revision of budget and program plans.) 2 Coveraae in Property Standards. (New in part). CL CL • Property standards are largely derived from existing coverage. (Sections 200.310- 200.316) Cn • The property standards are consistent with existing coverage. Equipment is new. 2 CFR 200.313. x • States must use, manage, and dispose of equipment acquired under a Federal award in accordance with state laws and procedures. (Not new) CU J • Other non-Federal entities must follow the requirements specified. (NEW) Supplies. The definition of supplies in existing guidance includes all tangible personal property that fall U below the threshold for equipment. (See 2 CFR 200.314) Since, as technology improves, Cn computing devices (inclusive of accessories) increasingly fall below this threshold, (currently $3,500) the guidance makes explicit that when they do, they shall be treated consistently with all other items below this level. (NEW) See Definition of"Supplies" (See 2 CFR 200.94) CU Intanaible Property. CU The Content of 200.315 is largely from OMB Circular A-110; however, the section has been reorganized for readability and clarity. (See 2 CFR 200.315.) PROCUREMENT STANDARDS CL States. States must use their own policies and procedures. (See 2 CFR 200.317) U 72 Packet Pg.2538 D.5.a Non-Federal entities. (New) CU All other non-Federal entities, including subrecipients of a state, must have and follow written procurement procedures that reflect the procurement standards in part 200. This section does not require the non-Federal entity to maintain a contract administration system; it's a matter of an entity's judgment as to how the non-Federal entity is going to maintain oversight of contracts and 0 contractors. (See 2 CFR 200.318) U Standards of Conduct. (New in part.) The non-Federal entity must maintain written standards of conduct. (See 2 CFR 200.318). The section contains a new requirement that extends the conflict to organizational conflicts (parent, affiliate, or subsidiary, not a state, local government or Indian tribe). (See 2 CFR 200.318(c) (2).) CU CU Procurement of unnecessary or duplicative items. This section was sought by the research institutions. It does not require a non-Federal entity to E reexamine every item acquired for "unnecessary or duplicative items." (See 2 CFR 200.318(d).) 0 Interentity aareements. (New in part.) To foster greater economy and efficiency and to promote cost-effective use of shared services, the non-Federal entity is encouraged to enter into state and local intergovernmental agreements U or inter-entity agreements where appropriate for procurement or use of common or shared goods > and services. This is designed to encourage shared services and goods, e.g., strategic sourcing. 2 CL (See 2 CFR 200.318(0).) (NEW) CL The non-Federal entity is encouraged to use Federal excess and surplus property in lieu of purchasing new equipment and property when this is feasible and when it reduces project costs. (See 2 CFR 200.318(f)). CU J Methods of Procurement to be Followed. There are 5 (five) options. (See 2 CFR 200.320) This section is generally based on Circular A- 102 One of the options- micro-purchases- is NEW U Micro-purchases are used for acquisition of supplies or services if the aggregate amount does not exceed the "micro-purchase threshold" (currently $3,000). (See 2 CFR 200. 7.)Is set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 Definitions. Micro-purchases may be awarded without soliciting competitive quotations if the non-Federal entity considers the price to be reasonable. The micro-purchase threshold is adjusted for inflation on a periodic basis. CU CU The four other procurement methods, which remain largely unchanged, are: 1. Small purchase procedures contracts not exceeding the Simplified Acquisition Threshold (currently $150,000) CL 2. Sealed bids (formal advertising) 3. Competitive proposals CL 4. Noncompetitive proposals- clarified to specify that it can be used only under certain conditions, e.g. when only one or more of the following factors apply. The documentation of this process is important. The factors to be considered include: U 73 Packet Pg.2539 D.5.a a) The item is available only from a single source; CU b) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; c) The Federal awarding agency(or pass-through entity) expressly authorizes this method in response to a written request from the non-Federal entity; 0 d) After solicitation of a number of sources, competition is determined inadequate. U Non-Federal entity review by Federal awardina aaencv or pass-throuah entity. Upon request of the Federal awarding agency (or pass-through entity), the non-Federal entity must make available: (See 2 QFR 200.324.) a • Technical Specifications. The technical specifications on proposed procurements where the Federal awarding agency (or pass-through entity) believes the review is needed to CU ensure that the item or service specified is the one being proposed for acquisition. CU • Procurement Documents. Upon request of the Federal awarding agency(or pass-through entity), the non-Federal entity must make the procurement documents (e.g., requests for E proposals, invitations for bids, or independent cost estimates) available for pre- procurement review when: 0 1. The non-Federal entity's procurement procedures or operations fail to comply with the procurement standards in Part 200;or 2. The procurement is expected to exceed the Simplified Acquisition Threshold U (currently $150,000); and > 3. The procurement is to be awarded without competition or only one bid/offer is 2 CL received in response to a solicitation; or CL 4. The procurement specifies a "brand name" product; or 5. The proposed contract is to be awarded to other than the apparent low bidder under a sealed bid procurement; or 6. A proposed contract modification changes the scope of a contract or increases the contract amount by more than the Simplified Acquisition Threshold. CU J Pre-procurement review exemption. The non-Federal entity is exempt: • If the Federal awarding agency(or pass-through entity) determines that its procurement U systems comply with the standards of Part 200, or • The non-Federal entity self certifies its procurement system (but the self-certification does not limit the Federal awarding agency's right to survey the system). Contract provisions. Refers to Appendix II for provisions that must be included in contracts of non-Federal entities. CU (See 2 QFR 200.32 .) The Appendix provides a description of each requirement. It generally gives the legal basis CL (regulations or statutes) of the provision) so that the non-Federal entity can determine whether the provision is applicable to a contract. PERFORMANCE AND FINANCIAL MANAGEMENT REPORTING Financial Reporting. (New in part.) U 74 Packet Pg.2540 D.5.a • Existing coverage from A-102 and A-110 on the Report of Federal Cash Transactions CU and the Financial Status Report has been deleted and replaced with the requirement that Federal awarding agencies only use the OMB-approved government-wide data elements for collection of financial information -- currently the Federal Financial Report. (New) (See 2 CFR 200.327.) 0 • Submission frequency requirements generally remain unchanged- No less frequently than annually, nor more frequently than quarterly. New language was added, however, which U permits the Federal awarding agency to require more frequent reporting where necessary for the effective monitoring of the Federal award or where monitoring could significantly affect program outcomes. (NEW) MONITORING & REPORTING PROGRAM PERFORMANCE CU r_ CU • Specifies that performance reports are subject to the Paperwork Reduction Act requirements (See 2 CFR 200.328.) • Federal awarding agencies should utilize OMB-approved standard government-wide E information collections (see also 200.206) 0 • Submission frequency requirements remain largely unchanged • No less frequently than annually, nor more frequently than quarterly. • New language added, however, which permits more the Federal awarding agency 0 to require more frequent reporting where necessary for the effective monitoring of the Federal award or could significantly affect program outcomes. (NEW) 2 CL CL Reporting on Real Property. (See 2 CFR 200.329) The language in this section is based on the supplementary information provided in the purpose _ section of the Final Notice of the Real Property Status Report (RPSR) form SF-429, available at 75 FR 56540, published September 16, 201.0 CU SUBRECIPIENT MONITORING AND MANGAGMENT Subrecipient and Contractor Determination. (See 2 CFR 200.330.) _ • Explains the roles of subrecipients and contractors so that the non-Federal entity can _ determine the relationship and the applicable requirements. U • A non-Federal entity provides a subaward to a subrecipient for the purpose of carrying out a portion of a Federal award and creates a Federal assistance relationship between U) the non-Federal entity and the subrecipient. • A non-Federal entity provides a contract to a contractor for the purpose of obtaining goods and services for the non-Federal entity's own use and creates a procurement CU relationship between the non-Federal entity and the contractor. CU • What the document is called- an agreement or a contract -does not matter; the relationship is the basis for determining which requirements are applicable. CL Reauirements for pass-throuah entities. (See 2 CFR 200.331.) CL • The pass-through entity must: 1. Put specific information in the subaward, including indirect cost rate U 75 Packet Pg.2541 D.5.a 2. Do a risk assessment to determine appropriate subrecipient monitoring AND must CU monitor subrecipients 3. Consider if specific subaward conditions are needed 4. Verify subrecipients have audits in accordance with Subpart F-Audit Requirements 5. Make any necessary adjustment to the pass-through entity's records based on 0 reviews and audits of subrecipients 6. Consider actions to address subrecipient noncompliance U • When monitoring subrecipients, the pass-through entity must (200.331(d)): 1. Review reports required by the pass-through entity 2. Follow-up to ensure subrecipient takes appropriate action on all deficiencies CU pertaining to the subaward from the pass-through entity identified through audits, on- CU site reviews, and other means 3. Issue a management decision for audit findings pertaining to subawards made by the pass-through entity E 4. Not new requirement—taken from A-133; on-site reviews are not required. 5. The following tools may be useful, depending upon the risk assessment. No listed tool is required nor is the list of tools all inclusive. Determination on which tools to use is a matter of judgment for the pass-through entity based upon its assessment of risk. (200.331(e)) U o Providing subrecipient training and technical assistance o Performing on-site reviews CL C CL o Arranging for agreed-upon-procedures engagements under 200.425, Audit services [in Cost Principles] Fixed Amount Subawards. (NEW) (See 2 CFR 200.332.) • Permits a non-Federal entity to make subawards based on fixed amounts (in accordance with 200.201) not exceeding the Simplified Acquisition Threshold (currently $150,000) CU • The prior written approval of the Federal awarding agency is required. • The following information must be identified to the subrecipient at the time of an award and put in the subaward (and when changes are made to the subaward) (See also 2 CFR200.331(a)): o Federal award identification, e.g., unique entity identifier. o Indirect cost rate for the Federal award (including if the de minimis rate is charged Cn per 200.414 Indirect (F&A) costs) Requirements imposed by the pass-through entity. o Requirement to provide access to records for audit. • The pass-through entity must evaluate each subrecipient' s risk of noncompliance with CU Federal statutes, regulations, and the terms and conditions of the subaward for the CU purpose of determining appropriate subrecipient monitoring. This is similar to the risk assessment that the Federal Agency undertakes. The assessment may include consideration of factors such as (200.331(b)): CL o Prior experience with same or similar subawards o Results of previous audits CL o Whether new or substantially changed personnel or systems o Extent and results of Federal awarding agency monitoring U 76 Packet Pg.2542 D.5.a Retention reauirements for records. (See 2 QFR 200.333) CU • Retains the record retention period of three years from the date of submission of the final 0 expenditure report • For Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report • Supplements to the listing of exceptions from standard record retention: o When the non-Federal entity is notified in writing by the Federal awarding agency, v cognizant agency for audit, cognizant agency for indirect costs, or pass-through entity; and o Records for program income transactions after the period of performance CU CU Methods for collection, transmission and storage of information. (NEW) In lieu of addressing the issue throughout the rule, a new section was added to clearly articulate the treatment of electronic records. (See 2 QFR 200.335) 0 • Federal awarding agencies and the non-Federal entities should, whenever practicable, collect, transmit, and store Federal award-related information in open and machine readable formats. U • Federal awarding agencies or pass-through entities must always provide or accept paper versions of Federal award-related information to and from the non-Federal entity upon 2 CL request. CL • When original records are electronic and cannot be altered, there is no need to create and retain paper copies. • When original records are paper, electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews, provide reasonable safeguards against alteration, and remain CU readable. REMEDIES FOR NONCOMPLIANCE Remedies for Noncompliance are covered in Sections 200.338-200.342 • The sections are generally substantively the same as superseded circulars, with e some modifications. • The sections cover actions that may be taken by the pass-through entity, not just by the Federal awarding agency. Remedies for noncompliance. • Permits the Federal awarding agency (or pass-through entity) to try to remedy noncompliance through additional conditions on the Federal award (or subaward). This is CL new. The Federal agency can impose these requirements at any time, not just at the initiation of the award. (See 2 QFR 200.338) CL • Expressly references suspension and debarment proceedings and cross-references the government-wide regulation at 2 CFR Part 180 U 77 Packet Pg.2543 D.5.a Termination. comprehensively addresses termination. CU • The Federal award may be terminated by the Federal awarding agency(or pass-through entity) in whole or in part (See 2 CFR 200.339): 0 1. For failure of the non-Federal entity to comply with the terms and conditions of the Federal award 0 2. For cause 3. With the consent of the non-Federal entity (the two parties must agree upon the U termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated) • The Federal award may be terminated by the non-Federal entity by sending to the Federal awarding agency (or pass-through entity) written notification setting forth the reasons for termination, the effective date, and, in the case of partial termination, the portion to be CU terminated. CU • When the Federal award is terminated, the Federal awarding agency(or pass-through entity) and the non-Federal entity remain responsible for closeout, post-closeout E adjustments and continuing responsibilities. 0 Closeout. (NEW) This section should be clearer because the timeframes are based on "period of performance" which must be stated in the Federal award. (See 2 CFR 200.343) U • Post-closeout adjustments and continuing responsibilities. The adjustment to the Federal award amount based on an audit or other review after closeout must be made within the L_ CL record retention period. (See 2 CFR 200.344.) CL • Collection of amounts due. The collection may happen after the record retention period. (See 2 CFR 200.345) COST PRINCIPLES Classification of Costs CU This section is a new explanatory introductory section which does not make major changes. (See 2 CFR 200Al2.) It explains that there is no universal rule for classifying certain costs as either direct or indirect(F&A) under every accounting system. A cost may be direct with respect to some specific service or function, but indirect with respect to the Federal award or other final cost U objective. Therefore, it is essential that each item of cost incurred for the same purpose be treated consistently in like circumstances either as a direct or an indirect (F&A) cost in order to avoid U) possible double-charging of Federal awards. Guidelines for determining direct and indirect (F&A) costs charged to Federal awards are provided in subpart E. Cost accounting standards and disclosure statement. (NEW) CU This section applies to Institutions of Higher Education (IHEs) that receive aggregate Federal awards totaling more than $50 million in its most recent fiscal year. (See 2 CFR 200.419.) It requires those entities to comply with the Cost Accounting Standards Boards standards and file disclosures with the cognizant agency. It also provides mechanisms for those cognizant agencies to adjust costs, credit overpayments, and assure compliance. Collections of Improper Payments The costs incurred by a non-Federal entity to recover improper payments are allowable as either direct or indirect costs, as appropriate. (See 2 CFR 200.428.) U 78 Packet Pg.2544 D.5.a CU Commencement and convocation costs. (NEW) For IHEs, costs incurred for commencements and convocations are unallowable, except as 2 provided in limited circumstances detailed in Appendix III to Part 200—Indirect (F&A) Costs Identification and Assignment as student activity costs. (See 2 CFR 200.429) 0 Intellectual property. (NEW) U This section enumerates the allowable costs related to securing and owning patents and copyrights and discusses when royalties are allowed. (See 2 CFR 200A48.) Taxes fincludina Value Added Tax). (NEW) This section provides guidance detailing when taxes are allowable expenses, including a Value Added Tax (VAT) tax. (See 2 CFR 200.470.) AUDITS Threshold for Audits 0 An audit is required if a Non-Federal entity expends $750,000 or more during the non-Federal entity's fiscal year. The non-Federal entity must have a single or program-specific audit. This threshold IS new (formerly $500,000). (See 2 CFR 200.501) 0 U • A non-Federal entity that expends $750,000 or more during the non-Federal entity's fiscal year in Federal awards must have a single audit conducted in accordance with §200.514 2 CL Scope of audit except when it elects to have a program-specific audit conducted. CL • Program-specific audit election. When an auditee expends Federal awards under only one Federal program (excluding R&D) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of the auditee, the auditee may elect to have a program-specific audit conducted. (See 2 CFR 200.507) CU • A non-Federal entity that expends less than $750,000 during the non-Federal entity's fiscal year in Federal awards is generally exempt from Federal audit requirements for that _ year, but records must be available for review or audit by appropriate officials of the _ Federal agency, pass-through entity, and Government Accountability Office (GAO). U Questions. Cn Inquiries concerning 2 CFR 200 may be directed to the Office of Federal Financial Management Office of Management and Budget, in Washington, DC. (§200.108) Non-Federal entities' inquiries should be addressed to the Federal awarding agency, cognizant agency for indirect costs, CU cognizant or oversight agency for audit, or pass-through entity as appropriate. CU • Office of Federal Financial Management: https://www.whitehouse.gov/ob/financial fin grants expanded/ admin • HUD is the Federal awarding agency if HUD provides the financial assistance. CL CL 79 Packet Pg.2545 D.5.a • The cognizant agency for indirect costs could be HUD, or it could be another Federal agency. (See 2 CFR 200.19.) Cognizant agency for indirect costs means the Federal agency responsible for reviewing, negotiating, and approving cost allocation plans or indirect cost 2 proposals developed under this part on behalf of all Federal agencies. For assignments of cognizant agencies see the following: 0 o For Institutions of Higher Education (IHEs): Appendix III to Part 200 —Indirect (F&A) Costs Identification and Assignment, and Rate Determination for Institutions of Higher Education (IHEs), paragraph C.11. Appendix III o For nonprofit organizations: Appendix IV to Part 200—Indirect (F&A) Costs Identification and Assignment, and Rate Determination for Nonprofit Organizations, paragraph C.12. Appendix IV CU o For state and local governments: Appendix V to Part 200—State/Local Government- wide CU Central Service Cost Allocation Plans, paragraph F.1. Appendix V o For Indian tribes:Appendix VII to Part 200—States and Local Government and Indian Tribe Indirect Cost Proposal, paragraph D.1. Appendix VII 0 • The cognizant agency for indirect cost is not necessarily the same as the cognizant agency for audit. (§200.18). The cognizant agency for audit means the Federal agency designated to carry out the audit responsibilities for the government. A non-Federal entity expending more than $50 o million a year in Federal awards must have a cognizant agency for audit. The designated a) cognizant agency for audit must be the Federal awarding agency that provides the predominant amount of direct funding to a non-Federal entity unless OMB designates a specific cognizant CL agency for audit. A list of cognizant agencies for audit may be found at the Federal Audit Clearinghouse (FAC) Web site: https://harvester.ce v/facweb/default.aspx/ x CU J U U) CU CU CL CL 80 Packet Pg.2546 D.5.a cu r- 0 0 SECTION THREE: COUNTY FORMS AND INSURANCE FORMS cn u cn r— cu r— crj [This page intentionally left blank, with forms to follow.] 0 u 0 u 0 CL CL crj u U) crj CL CL crj 81 Packet Pg.2547 D.5.a RESPONSE FORM CU RESPOND TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Purchasing Department 0 GATO BUILDING, ROOM 2-213 1100 SIMONTON STREET 0 KEY WEST, FLORIDA 33040 I acknowledge receipt of Addenda No. (s) I have included • Response FormCU • Lobbying and Conflict of Interest Clause CU • Non-Collusion Affidavit • Drug Free Workplace Form • Public Entity Crime Statement E • Monroe County occupational license and relevant City occupational 0 licenses are required to be obtained within ten days of award of the contract • Vendor Certification Regarding Scrutinized Companies Lists r_ • Minority Owned Business Declaration U a) • Certification Regarding Disbarment • Anti-Lobbying Certification Form CL C CL • Disclosure Form to Report Lobbying (Form-LLL) I have included a current copy of professional and occupational licenses - x (Check mark items above, as reminder that they are included) CU Mailing Address: Telephone: Fax: U Date: Cn Signed: (Print Name): CU STATE OF: COUNTY OF: CU Subscribed and sworn to (or affirmed) before me by means of❑ physical presence or ❑ online CL notarization on CL (date) by (name of affiant). He/She is personally known to me or has produced (type of identification) as identification. Q) NOTARY PUBLIC U My Commission Expires: 82 Packet Pg.2548 D.5.a LOBBYING AND CONFLICT OF INTEREST CLAUSE CU SWORN STATEMENT UNDER ORDINANCE NO. 010-1990 MONROE COUNTY, FLORIDA 0 0 ETHICS CLAUSE c U (Company) "...warrants that he/it has not employed, retained or otherwise had act on his/her behalf any formerCU County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer CU or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, E in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or 0 employee." 0 U 2 CL (Signature) CL Date: STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed) before me, by means of ❑ physical presence or ❑ online notarization on U (date) by (name of affiant). He/She is personally U) known to me or has produced (type of CU identification) as identification. CU NOTARY PUBLIC My Commission Expires: U 83 Packet Pg.2549 D.5.a NON-COLLUSION AFFIDAVIT CU r- I, of the city of according to law on my 0 oath, and under penalty of perjury, depose and say that 0 U 1. 1 am of the firm of the bidder making the Proposal for the project described in the Request for Proposals for and that I executed the said proposal with full authority to do so; CU r- 2. the prices in this bid have been arrived at independently without collusion, CU consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with anycompetitor; 3. unless otherwise required by law, the prices which have been quoted in this bid have 0 not been knowingly disclosed by the bidder and will not knowingly be disclosed bythe bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and U 4. no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of 0- CL restricting competition; CL 5. the statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. x CU (Signature) Date: W Q) U STATE OF: e COUNTY OF: Subscribed and sworn to (or affirmed) before me by means of ❑ physical presence or ❑ online CU notarization on (date) by (name of affiant). He/She is personally known to me or has produced (type of identification) as identification. NOTARY PUBLIC My Commission Expires: U 84 Packet Pg.2550 D.5.a DRUG-FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: 0 (Name of Business) 0 1. Publish a statement notifying employees that the unlawful manufacture, distribution, a) dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. CU 3. Give each employee engaged in providing the commodities or contractual services that are CU under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea 0 of guilty or nolo contenderre to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. U 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who 2 CL is so convicted. CL 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. — CU J (Signature) Date: U Cn STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed) before me by means of ❑ physical presence or ❑ online notarization on (date) by CL (name of afFiant). He/She is personally known to CL me or has produced (type of identification) as identification. NOTARY PUBLIC My Commission Expires: 85 Packet Pg.2551 D.5.a PUBLIC ENTITY CRIME STATEMENT CU "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a 2 bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, 0- supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY •2 TWO for a period of 36 months from the date of being placed on the convicted vendor list." I have read the above and state that neither (Respondent's name) nor any Affiliate has been placed on the convicted vendor list within the last 36 months. CU r- CU (Signature) 0 U Date: 0 U 2 STATE OF: CL COUNTY OF: x Subscribed and sworn to (or affirmed) before me by means of ❑ physical presence or ❑ online notarization on (date) by (name of affiant). CU He/She is personally known to me or has produced (type of identification) as identification. Q) U Q) U) NOTARY PUBLIC CU My Commission Expires: CL CL CU 86 Packet Pg.2552 D.5.a Respondent's Insurance and Indemnification Statement Insurance Reauirement Reauired Limits 0 Worker's Compensation Statutory Limits 0 Employer's Liability $1,000,000/$1,000,000/$1,000,000 General Liability $5,000,000 Combined Single Limit Vehicle Liability $5,000,000 Combined Single Limit per CU Occurrence/$5,000,000 Aggregate CU IDEMNIFICATION AND HOLD HARMLESS FOR CONTRACTORS AND SUBCONTRACTORS 0 The CONTRACTOR covenants and agrees to indemnify, hold harmless and defend Monroe County, its commissioners, officers, employees, agents and servants from any and all claims for bodily injury, including death, personal injury, and property damage, including property owned by Monroe County, and any other losses, damages, and expenses of any kind, including attorney's fees, court costs and U expenses, which arise out of, in connection with, or by reason of services provided by the CONTRACTOR or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or L CL other wrongful act or omission of the CONTRACTOR, including its Subcontractor(s) in any tier, their CL officers, employees, servants or agents. In the event that the completion of the project (to include the work of others) is delayed or suspended as a result of the CONTRACTOR's failure to purchase or maintain the required insurance, the CONTRACTOR shall indemnify the County from any and all increased expenses resulting from such CU delay. Should any claims be asserted against the COUNTY by virtue of any deficiency or ambiguity in the plans and specifications provided by the CONTRACTOR, the CONTRACTOR agrees and _ warrants that CONTRACTOR shall hold the County harmless and shall indemnify it from all losses U- occurring thereby and shall further defend any claim or action on the County's behalf. The first ten dollars ($10.00) of remuneration paid to the CONTRACTOR is consideration for the U) indemnification provided for above. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements CU contained elsewhere within this agreement. CU This indemnification shall survive the expiration or earlier termination of the Agreement. RESPONDENT'S STATEMENT CL I understand the insurance that will be mandatory if awarded the contract and will comply in full CL with all the requirements. Respondent Signature U 87 Packet Pg.2553 D.5.a INSURANCE AGENT'S STATEMENT CU r- I have reviewed the above requirements with the bidder named below. The following 0 deductibles apply to the corresponding policy. 4- POLICY DEDUCTIBLES a) MONROE COUNTY, FLORIDA Request For Waiver of Insurance Requirements CU CU It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements, be waived or modified on the following contract: Contractor: 0 Contract for: Address of Contractor: U Phone: 2 CL CL Scope of Work: Reason for Waiver: Policies Waiver a will apply to: CU Signature of Contractor: Approved Not Approved a) Risk Management: e Date: a CU County Administrator appeal: CU Approved Not Approved CU Meeting Date: CL Board of County Commissioners appeal: Approved Not Approved CL Meeting Date: U RESPONDENT SIGNATURE 88 Packet Pg.2554 D.5.a j f 2ss { CU 0 Minority Owned Business Declaration U a sub-contractor engaged by Monroe County during the completion of work associated with the below indicated project (Check one) as as is a minority business enterprise, as defined in Section 288.703,Florida Statutes CU CU or is not a minority business enterprise, as defined in Section 288.703,Florida Statutes. F.S.288.703(3) "Minority business enterprise"means any small business concern as defined in subsection(6)(see 0 below)which is organized to engage in commercial transactions,which is domiciled in Florida, and which is at least U 5 1-percent-owned by minority persons who are members of an insular group that is of a particular racial, ethnic,or gender makeup or national origin,which has been subj ected historically to disparate treatment due to identification 0 in and with that group resulting in an underrepresentation of commercial enterprises under the group's control, and a) whose management and daily operations are controlled by such persons.A minority business enterprise may primarily involve the practice of a profession. Ownership by a minority person does not include ownership which is CL the result of a transfer from a nonminority person to a minority person within a related immediate family group if the combined total net asset value of all members of such family group exceeds $1 million.For purposes of this aunt subsection,the term"related immediate family group"means one or more children under 16 years of age and a parent of such children or the spouse of such parent residing in the same house or living unit. X a> F.S 288.703(6)"Small business"means an independently owned and operated business concern that employs 200 or CU fewer permanent full-time employees and that,together with its affiliates,has a net worth of not more than$5 —� million or any firm based in this state which has a Small Business Administration 8(a)certification.As applicable to Z sole proprietorships,the$5 million net worth requirement shall include both personal and business investments. U_ Contractor may refer to F.S. 288.703 for more information. Contractor Sub-Recipient: Monroe County U) Signature Signature CU CU Print Name: Printed Name: Title: Title/OMB Department: CU Verified via: gj https://osd.dms.myflorida.com/directories C- CL Address: DEO Contract: City/State/Zip M Date: Project Number(if applicable): U 89 Packet Pg.2555 D.5.a VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS CU r- Project Description(s): Respondent Vendor Name: 0 Vendor FEIN: U Vendor's Authorized Representative Name and Title: a� Address: City: State: Zip: Phone Number: CU r- CU Email Address: Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal,the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a Boycott of Israel. Section 287.135, Florida Statutes, also U prohibits a company from bidding on, submitting a proposal for,or entering into or renewing a contract for goods or services of$1,000,000 or more, that are on either the Scrutinized Companies with Activities in 0 Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s.215.473,Florida Statutes,or is engaged in business operations in Cuba or Syria. 0- As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified CL above in the Section entitled "Respondent Vendor Name" is not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel and for Projects of$1,000,000 or more is not listed on either the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities ° in the Iran Petroleum Energy Sector List, or engaged in business operations in Cuba or Syria. x I understand that pursuant to Section 287.135,Florida Statutes, the submission of a false certification may — subject company to civil penalties, attorney's fees, and/or costs.I further understand that any contract with CU the County may be terminated, at the option of the County, if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies that Boycott Israel List or engaged in a U- boycott of Israel or placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized aa) Companies with Activities in the Iran Petroleum Energy Sector List or been engaged in business operations in Cuba or Syria. Certified By: who is authorized to sign on behalf of the above referenced company. E Authorized Signature: Print Name: CU � CU Title: 2 Note: The List are available at the following Department of Management Services Site: http://www.dins.mvflorida.com/business operations/state purchasing/vendor_information/convicted_sus � pended_discriminatory complaints_vendor_lists CL CL U 90 Packet Pg.2556 D.5.a CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION- CU LOWER TIER COVERED TRANSACTIONS FOR FEDERAL AID CONTRACTS (Compliance with 2 CFR Parts 180 and 1200) 0 It is certified that neither the below identified firm nor its principals are presently suspended, proposed for debarment, 0 declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Name of Consultant/Contractor: U By: Date: Title: Instructions for Certification Instructions for Certification -Lower Tier Participants: CU (Applicable to all subcontracts, purchase orders and other lower tier transactions requiring prior HUD approval or estimated to cost$25,000 or more -2 CFR Parts 180 and 1200) CU a. By signing and submitting this proposal,the prospective lower tier is providing the certification set out below. b. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government,the department, or agency with which this transaction originated may pursue available remedies, including 0 suspension and/or debarment. C. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was 0 erroneous by reason of changed circumstances. U d. The terms"covered transaction," "debarred," "suspended," "ineligible," "participant,""person," "principal," and y "voluntarily excluded,"as used in this clause, are defined in 2 CFR Parts 180 and 1200. You may contact the 2 person to which this proposal is submitted for assistance in obtaining a copy of those regulations. "First Tier CL CL Covered Transactions" refers to any covered transaction between a grantee or subgrantee of Federal funds and a participant(such as the prime or general contract). "Lower Tier Covered Transactions" refers to any Cn covered transaction under a First Tier Covered Transaction (such as subcontracts). "First Tier Participant" refers to the participant who has entered into a covered transaction with a grantee or subgrantee of Federal — funds (such as the prime or general contractor). "Lower Tier Participant" refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers). e. The prospective lower tier participant agrees by submitting this proposal that,should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. Cn f. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause U titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction,"without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. g. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred,suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.A participant is responsible for ensuring that its CU principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each CU participant may, but is not required to, check the Excluded Parties List System website (https://www.epls.gov/),which is compiled by the General Services Administration. CU h. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of participant CL is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. CL i. Except for transactions authorized under paragraph e of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available .. to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. U 91 Packet Pg.2557 D.5.a CERTIFICATION FOR DISCLOSURE OF LOBBYING ACTIVITIES ON FEDERAL-AID CONTRACTS (Compliance with 49CFR, Section 20.100 (b)) CU r_ The prospective participant certifies, by signing this certification, that to the best of his or her knowledge 0 and belief: 0 (1) No federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a U Member of Congress, an officer of employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement ,and the extension, continuation, renewal, amendment , or modification of any federal contract, grant, loan, or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for CU influencing or attempting to influence an officer or employee of any federal agency, a Member of CU Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. 0 U This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required U certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 2 CL CL The prospective participant also agrees by submitting his or her proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. x Name of Contractor/Consultant: CU By: (Print Name) Date: Authorized Signature U U) Title: CU CU CL CL 92 Packet Pg.2558 D.5.a DISCLOSURE OF LOBBYING ACTIVITIES ,Approved by Otte Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348 00 4fi ICU (See reverse for public burden disclosure) 1.Type of Federal Action: 2°Status of Federal Action: 3.Report Type: 0 l a.contract F]a.bfdlofferfapplfcat on C.. a.initial filing � b.grant b initial award b.material change 0 c.cooperative agreement c.post award For Material Change Only: d.loan year quarter U e.loan guarantee date of last report — f loan insurance 4.Name and Address of Reporting Entity. 5.If Reporting Entity in No.4 is a Subawardee,Enter Name []Prime ®Subawardee and Address of Prime: Tier if known ICU ICU Congressional District, if knotivn, Congressional District, if knopm: 8. Federal Department/Agency: 7.Federal Program Name/Description: 0 CFDA Number, of applicable: 8.Federal Action Number, if known: 9.Award Amount,ifknnlvwn, 0 U 10.a.fume and Address of Lobbying Registrant b.Individuals Performing Services(including address if 0 (if individual, fast name,first name, full) different from No. 1 Qa) CL CL (last name,first name, Ml): x a) 11.wfarcimn roquu bid Inruggn I Is furnr s=auftrreci by We 31 U C "or Signalure.. P3 21 This dl,c ure of lubrl$IIIg raunvilmus im a 111we:+rrul nmusn=,rate Irxll.r h1uf u a whaler¢edian wa.NaceA by it)o tin nLmo when I Ili s I ara.,;nwa was made ICU E 1.a'H 81 ii�e".l e ja, f r rmi[ I I11,C i'3 buts Print Name: J W,xi on wII I be a vi,fiblr,roI public ia_pc liarr t iwar porg.,in a iQ laos a,a file the � �r� � �1Hllrr: vaq u�, f alrr fdx sr R,Saurl, �� Title root rivarc,than SIV9 0W k'r 7dh wdl failgr3. u_ Telephone No.. Date: Federal Use Only: cn Standard for Local Reproductiori Standard Farm LLL{Rev.7-97) U) CL CL U 93 Packet Pg.2559 D.5.a INSTRUCTIONS FOR COMPLETION OF SF-LLL,DISCLOSURE OF LOBBYING ACTIVITIES CU This disclosure form shall be completed by the reporting,entity,whether subawardee or prime Federal recipient,at the initiation or receipt of a covered Federal action or a material change to a previous Piling,pursuan€to title 31 U.S.C..section.1352..The filing of a form is repuiredfor each paymentor agreementto make 0 payment to any lobbying entity for Influencing or attempting to influence an officer or empIoyeeof any agency,a Member of Congress,an officer or emphoyeeof Congress,or an employeeof a Member of Congress in connection with a covered Federalaction.Comp I ate aII Items that apply for both the Initial filing and material change report,Refer to the implementing guidance published by the Office of Management and Budget for additional information. 0 Q) U 1 Identify the type of covered Federal action for which lobbying activity is and,or has been secured to influence the outcome of a covered Federal.action. Q) 2 Identify the status of the covered Federal action. 1 Identify the appropriate classification of t11S report f t111S is a fGo',vlip report Caused by a r71a[eFIah G11aI1ge SG the Bnf4}n11atSGn previously reported.enter tile year and qua€terifl'n"Inch:he change occurred Enter the date of the last previouslysubmitted report by this reporting entity for this covered Federal Q) action. 0) CU a 4. Enter the full name address city,State and zip code of the reporting entity.Include Congressional if known.Check.the appropriate classification CU ' p p g 9 of the reporting entity that designates if it is or expects to be,a prime of subaward recipient.Identify the tier of the subawardee,e g-the first subawardee � of the prime is the Ist tier.Subanards include but are not hiatlited to subcontracts,subgrants land contract awards under grants. � RS 5. If the organization filing the report in item 4 checks "Subaswardee,"then enter the full name.address.city,State and zip code of the prime Federal i recipient.Include Congressional District if known 0 B. Enter the narne of the Federal agency making the award or loan commitment.Include at least one organizationalievel below agency name,if known.For example.,Department of Transportation,United States Coast Guard. 0 7 Enter the Federal prograrn nanaeor description for the covered Federal action{item 1) It known,enter the full Catalog of Federal Domestic Assistance U (CFCA)number for grants,cooperative agreements,loans,and loan commitments. Q) 0 fi Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g.,Request for Proposal(RFP)number, CL Invitation for Bid (IFB) number,grant announcement number,the contract,grant, or Ivan award number, the applicat€on,propasal control number CL assigned by the Federal agency} Include prefixes,e.g.,"RFP-DE-7....0-00'l 9 For a covered Federal action where there has been an award or loan commitment by tlhe Federal agency,enter the Federal amount of the a+uardrloan .® commitment for the prime entity identified in item 4 or 5. X 10. a Enter the full name address.city,State and z= code of the lobbym registrant under the Lobbying Disclosure Act of 1995 engaged b y t1le reporting [ } Y P £i g Y gy p g —_ entity identified in item 4 to influence the covered Federal action. CrJ (b)Enter the fLIII names of the individual{s}performing services.and include full address if different from 10(a).Enter Last Name First Name,and Middle Initial{fit':I}. LO_ 1.The certifying official shall sign and date the form,print his:her name,title,and telephone number. Q) According to the Paperwork Reduction Act,as amended,no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0349 004i5.. Public reporting burden for this collection of mformat on is � estimated to average 10 minutes per response,including time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to the Office of Management and Budget,Puper.vork Reduction Project(0343-0046) Washington. � DC 20503. E CIL CIL CU 94 Packet Pg.2560 SET TECH VOLUNTARY LUN A YHOM OWNER BUYOUT PROGRAM—ALLOCzToON of PROGRAM Costs Monroe County VHBP Allocation of Program Costs 2 September 8, 2020 0 v Introduction: W As a result of the destruction caused by Hurricane Irma in 2017, Monroe County (County) received a $15,000,000 E allocation of CDBG-DR funds as a subrecipient to Florida's Department of Economic Opportunity(DEO) and is preparing cu to dedicate these disaster recovery funds to conduct a Voluntary Home Buyout Program (VHBP).The County is preparing cu to administer the VHBP and is establishing the protocol for invoicing DEO in a manner that will assist in timely E reimbursement. Due to the lack of available Program Administrative funds, below is the proposed solution for invoicing cu traditional CDBG-DR Program Administration Costs for the County's VHBP. 0 v 0 v CDBG-DR subrecipients to DEO do not have access to Program Administration Costs. Before establishing official procedures to administer the CDBG-DR Voluntary Home Buyout Program over the next 18 months,the County needs to 0 Q confirm how DEO would like the County to invoice for costs that traditionally fall under Program Administration in CDBG CL - DR programs. ®' • • E 0 U. I As the County is administering one CDBG-DR project, the VHBP, all administrative tasks, such as creation and updates to the program's policies and procedures, revisions to program design, reporting, internal and external monitoring, are all 4) in service to the VHBP and therefore will be billed as VHBP Indirect Activity Delivery Costs. - U) W 0 r- • 0 Costs are traditionally billed to Program Administration for CDBG-DR programs because it is not time-efficient to separate out overhead costs across more than one project, such as when a grantee is implementing a housing rehabilitation, housing voluntary buyout, mortgage assistance and several infrastructure projects with a CDBG-DR allocation. However, > because Monroe County is running only one project with the $15,000,000 CDBG-DR allocation from DEO, all traditional administration costs can be allocated as Indirect Activity Delivery Costs, as all overhead and "administrative" costs to v develop and implement the County's CDBG-DR are activities devoted to implementing the VHBP. HUD specifically states a that (Activity Delivery Costs) "ADCs are those allowable costs incurred for implementing and carrying out eligible CDBG I activities. All ADCs are allocable to a CDBG activity, including direct and indirect costs integral to the delivery of the final CDBG-assisted activity." E v 1 Packet Pg.2561 TT TECH VOLUNTARY LUN A Y HOMEOWNER BUYOUT PROGRAM-ALLOC Tu ON of PROGRAM COSTS References: US Department of Housing and Urban Development. (2018) 2018 CDBG-DR Problem Solving Clinic: CDBG-DR Program 0 Administration, Planning, and Activity Delivery Costs - Slides. Available: https://files.hudexchange.info/course- o content/2018-cdbg-dr-p rob lem-solving-clinic/CDBG-DR-Ad min istration-P Ian ning-Activity-Delivery-Slides-2018.pdf v US Department of Housing and Urban Development. (2019) 2019 CDBG-DR Problem Solving Clinic: Understanding 4) Ch Administrative, Planning, and Activity Delivery Costs Slides. Available: https://files.hudexchane.info/course- } r- content/2019-cdbg-dr-problem-solving-clinic-days-2-and-3-active-cdbg-dr-grantees/Understanding-Administrative- 4) E Plan ning-and-Activity-De live ry-Costs-Sli des.pdf cu r- cu US Department of Housing and Urban Development. (2013) Notice CPD-13-07: Allocating Staff Costs between Program E Administration and Delivery Costs. Available: https://files.hudexchange.info/resources/documents/Notice-CPD-13-07- Al locati n g-Staff-Costs-P rog ra m-Ad m in i strati on-De live ry-Costs-CD BG.p df 0 Table 1 e Solutions and Traditional CDBG-DR Cost Allocations T Task Proposed Solution for County Traditional ' Cost Allocation d V Indirect Activity Delivery Costs as the Program Administration Costs > subrecipient agreement is for services for a 0 specific project(VHBP). CL If the County bids out each individual property at a time,then the costs can be allocated as E Direct Activity Delivery Costs(site specific). U. Indirect Activity Delivery Costs as the Program Administration Costs > subrecipient agreement is for services for a a) specific project(VHBP). U) 4) 0 r- 0 Indirect Activity Delivery Costs for staff assigned Program Administration Costs for staff W W to VHBP such as case managers and field with general program oversight t00 inspectors. responsibilities General program oversight staff can also go under Indirect Activity Delivery Costs as staff A) are solely assisting the VHBP. Indirect Activity Delivery Costs as the Program Administration Costs subrecipient agreement is for services for a specific project(VHBP). E v 2 Packet Pg.2562 MONROE COUNTY, FLORIDA TETRA TECH VOLUNTARY LUN AY HOMEOWNER BUYOUT PROGRAM—ALLOC Tu ON Or PROGRAM COSTS ll Indirect Activity Delivery Costs as the Program Administration Costs subrecipient agreement is for services fora � specific project(VHBP). ! o a Indirect Activity Delivery Costs as the Program Administration Costs W 4) subrecipient agreement is for services for a V specific project(VHBP). W Indirect Activity Delivery Costs as the Program Administration Costs subrecipient agreement is for services for a E specific project(VHBP). 0 E 4.4 Program-specific communication can be Program Administration Costs r_ recorded as Indirect Activity Delivery Costs, such as requested changes to a Procurement 0 4- Policy and Procedure. v 0 When the County discussed a specific address v 4) with DEO,that time can be billed to as Direct > 0 Activity Delivery Costs (site specific). CL III . Q Indirect Activity Delivery;Costs as the Program Administration Costs < subrecipient agreement is for services for a specific project(VHBP). E 0 M1 U. Indirect Activity Delivery Costs as the Program Administration Costs MI subrecipient agreement is for services for a specific project(VHBP). U) 0 p � Indirect Activity Delivery Costs as the Program Administration Costs o a subrecipient agreement is for services for a specific project(VHBP). 0 U Indirect Activity Delivery Costs as the Program Administration Costs >_ subrecipient agreement is for services for a specific project(VHBP). v A) 0 L_ Indirect Activity Delivery Costs as the Program Administration CostsI 1 subrecipient agreement is for services for a specific project(VHBP). Q Q) E v 3 Packet Pg.2563 MONRE COUNTY, FLORIDA TT TECH VOLUNTARY HOMEOWNER BUYOUT PROGRAM—ALLOC Tu ON OF PROGRAM COSTS Indirect Activity Delivery Costs as the Program Administration Costs subrecipient agreement is for services for a specific project(VHBP). 0 0 SERA updates for a specific property can be W billed as Direct Activity Delivery Costs(site V specific). W Program-specific monitoring can be recorded as Program Administration Costs r_ Indirect Activity Delivery;Costs. E a> 0) When the County is discussing a,specific E 4.4 address with the auditor,that time can be billed cu to as Direct Activity Delivery Costs(site specific). o Indirect Activity Delivery Costs as the Program Administration Costs U subrecipient agreement is for services for a specific project(VHBP). 0 Q) 0 Direct Activity Delivery Costs(site specific) Direct Activity Delivery Costs(site specific) CL t,.< „ E Direct Activity Delivery Costs(site specific) Direct Activity Delivery Costs (site specific) 0 U. EM=MEN Direct Activity Delivery Costs(site specific) Direct Activity Delivery Costs(site specific) M Direct Activity Delivery Costs(site specific) Direct Activity Delivery Costs (site specific) �� ��'' �� ��\�� Direct Activity Delivery Costs(site specific) Direct Activity Delivery Costs(site specific) U) 4 0 Direct Activity Delivery Costs(site specific) Direct Activity Delivery Costs (site specific) r_ a 101 `i � Direct Activity Delivery Costs(site specific) Direct Activity Delivery Costs(site specific) ���,,. , d E„ �� W Direct Activity Delivery Costs(site specific) Direct Activity Delivery Costs (site specific) 0 Direct Activity Delivery Costs(site specific) Direct Activity Delivery Costs(site'specific) Direct Activity Delivery Costs(site specific) Direct Activity Delivery Costs (site specific) v 4) 0' Direct Activity Delivery Costs(site specific) Direct Activity Delivery Costs(site specific) E E v 4 Packet Pg.2564 MONROE COUNTY, FLORIDA TETRA TASK ORDER No.1 1 SCOPE OF WORK AND PROJECT BUDGET BACKGROUND v Tetra Tech understands that Monroe County (County) has received an allocation of CDBG-DR funds as a subrecipient to W Florida's Department of Economic Opportunity(DEO) and is preparing to dedicate these disaster recovery funds to conduct a Voluntary Home Buyout Program(VHBP)and is interested in Tetra Tech's support implementing this program.The following E document describes our support of the County for this program. SCOPE F WORK E 4.4 In 2017, Hurricane Irma's destruction was unprecedented in nature, destroying significant infrastructure throughout South L Florida. Monroe County was one of the most impacted counties,with many residents'homes flooded and families displaced. Because of the storm, homeowners, many with low to moderate income,experienced significant losses not fully covered by o insurance or FEMA Individual Assistance. v Because of the Hurricane Irma, Monroe County was provided an allocation of $15 million in United States Department of Housing and Urban Development(USHUD)Community Development Block Grant—Disaster Recovery(CDBG-DR)funds from 0 DEO to assist the County with the unmet needs of its citizens impacted by the hurricane. > It is anticipated the CDBG-DR funds will be expended over a period of approximately 19 months including project delivery o CL and post-implementation closeout paperwork(Period of Performance).The County currently anticipates providing eligibility CL services to up to 62 homeowners and funding the buyout of up to 40 properties through the VHBP program. < Tetra Tech proposes to provide the staffing during the various phases of the project to assist in planning,implementing,and > closing out Monroe County's Buyout Program. Staffing will be phased in to cost effectively utilize the available planning and project delivery budget dollars. U The scope of work for this effort has been broken down into the following distinct phases: N ❖ Program Delivery Activities ➢ Implementation,Management and Maintenance ➢ Finance,Compliance and Reporting 01) ➢ Data Management I Site Specific Activities • L ➢ Intake and Eligibility a) ➢ Pre-Offer and Closing Activities p ➢ Closeout -1d W ➢ Uniform Relocation Assistance(URA) 9 The following sections provide a list of activities Tetra Tech staff will perform as part of each phase of the project. W 0 CL Program Delivery Activities 0 0 Implementation,Management and Maintenance Prior to implementing the County's Buyout Program, pre-implementation planning activities must occur to lay the U foundation for a successful project delivery. The Program Design and Policies and Procedures Implementation will be performed by Tetra Tech staff in conjunction with input from County staff.These program design activities will include: • Develop required guidelines and policies and procedures • Create program/project design and process maps for launch of intake and buyout services, including applicant case U. management, damage assessment by a certified assessor, demolition and lot restoration management, land and structure buyout,appraisal,environmental review,title services, legal services,finance,compliance,and reporting • Develop underwriting criteria that comply with 24 CFR 570.209 standards • Develop processes and implementation plans that meet HUD requirements for Davis Bacon, Uniform Relocation and Real Property Acquisition Policies Act of 1970 (URA) requirements and the National Environmental Protection Act (NEPA)for each program 0 • Coordinate between the County's appointed Project Manager and the County's attorney to develop the project agreements between the County and the procured demolition contractor(s) • Coordinate with the Finance department to establish financial and payment protocols E v M Page 1 of 7 Packet Pg.2565 MONROE COUNTY, FLORIDA TETRA TASK ORDER No.1 1 SCOPE OF WORK AND PROJECT BUDGET • Develop and deliver training programs on the County's CDBG-DR program for the demolition contractor(s) v • Develop process for appealing appraisals • Develop County, DEO and HUD required forms for eligibility, pre-off and closing process • Develop program cash flow projections 4) • Provide subject matter expert technical support to County staff on the VHBP a) 0) We anticipate that the services listed above will be begin immediately following Tetra Tech receiving notice to proceed from the County. E Finance, Compliance and Reporting L The confirm the VHBP is compliant with County, DEO and HUD regulations, guidelines and program design throughout implementation of the CDBG-DR Program,Tetra Tech will support the County with programmatic finance support,HUD CDBG- 4- DR compliance and DEO and County reporting.These activities under this task include: v cu • Prepare documentation related to performance of contracted services to confirm that estimates are accurate, and expenses are eligible and documented,and that project work is properly documented for sufficient reimbursement 0 to the County from the State of Florida. > • Coordinate with County Project Manager, County Budget Director, and Finance staff/Clerk's Office on State's SERA 0- Finance System. CL • Submit a monthly report to the project sponsor that summarizes accomplishments that have been achieved, identifies goals for the next reporting period, and alerts the clients to unforeseen delays or issues in project > execution. Upon project sponsor request,Tetra Tech will prepare and submit a quarterly report to the County. • Prepare quarterly reports as required by HUD and the State for the County's review and submittal • Prepare requests for reimbursement with backup documentation to be submitted to the State for reimbursement _ of project costs • Work with the County to cooperatively establish what reoccurring VHBP reports are required • Work with the State and HUD to obtain prior approval for budget and scope of work changes that deviate from the M cy original budget and scope of work from the State before implementing changes • Prepare the County with audit-ready filings I • Assist the County to manage the project budget in accordance with CDBG-DR and DEO grant requirements • Provide a detailed budget and measure actual cost versus projected cost on a monthly basis m • Respond to HUD and GLO request for information(s) • Coordinate,monitor,track,and troubleshoot buyout services in coordination with the County and contracted vendor 1d services including the following: land and structure buyout, appraisal, environmental and historical review, title services, legal services,demolition and construction management,finance,compliance and reporting. • Provide ongoing project implementation,compliance management supervision/support,and reporting services • Support the county in responding to audits requested by external organizations CL 0 Data Management Option 1 v SharePoint Tetra Tech will work alongside the County to establish the processes for CDBG-DR data management and utilize 12 a SharePoint-based system to maintain accurate,current and long-term data for the VHBP.This effort includes: • Implementing a SharePoint-based data management site for VHBP long-term data management • Establish hard copy data management protocols and organization system. Paper files will be maintained at the U. client site in the County and turned over to the County at project closeout. • Develop and implement procedures to transfer program data,electronic and hard copy,to Monroe County at Tetra Tech's closeout of the VHBP. Develop data and information management procedures for the VHBP program 0 U • Upon request,data extract from the data management system in a usable form for each applicant including contact information,case status,,case notes,and documents o 0 E v cu Page 2 of 7 Packet Pg.2566 MONROE COUNTY, FLORIDA TETRA E TASK ORDER No.1 1 SCOPE OFWORK ND PROJECT BUDGET W 4) Site Specific Activities v Intake and Eligibility 4) W Tetra Tech will collect the documentation required for County and DEO review and approval for each property.The County anticipates that intake and eligibility will take no longer than 9 months.The services provided under this task will include: 4) E • Assign a case manager to each applicant for communication through the buyout program process 4) • Maintain intake center,virtually as necessary • Scheduling meetings with applicants to discuss the VHBP eligibility process and required documents to confirm eligibility, E including ownership and residency • Perform income verification with applicant-submitted documentation and submit to the County a final report of findings of income eligibility • Collect applicable DOB documentation and perform DOB calculation prior to offer letter development 0 • Confirm structure owners have signed a Voluntary Notice of Participation v • Collect County-required documents from applicants to verify priority selection within applicant pool • Determination of Meeting National Objective(s) per property 0 v • Assist with citizen complaints and appeals,if they arise,for the VHBP > 0 Pre-Offer and Closing Activities Q Tetra Tech will work with the County to begin the pre-offer and property closing services. To prepare for presenting a —® Voluntary Offer-to-Sell package to purchase a property,Tetra Tech will perform the following for the County's review: y • Coordinate with the County's designated Property Appraiser to determine the pre-flood Fair Market Value(FMV)of the buyout property or current market value of the property for owners who purchased the structures post- Hurricane Irma �? • Coordinate with the County to determine homeowner incentives, if applicable N • Prepare and submit a Determination of Compensation Letter for property owners • Develop Voluntary Offer-to-Sell Packages for each property. In the development of these packages,Tetra Tech will cli document for each property duplication of benefits and buyout offer • Manage owner appeals, if there is a dispute on the offer price(as established by the County) I • Tetra Tech will submit the final buyout offer package to the County for review, approval and acceptance. Once approved Tetra Tech will meet with structure owners to present offer to sell packages and obtain signatures on appropriate documentation Id Once the offer has been accepted,Tetra Tech will assist the County's designated acquisition attorney by providing necessary data for inclusion in the closing documents.Tetra Tech's tasks following the closing include: - • Requesting title searches from the County's designated Title Company; 4) • Scheduling closings for structure owners with the County's designated Title Company; CL • Conducting review of closing documentation; o • Informing property owner and applicable tenants of vacancy requirements; • Completing the Inspection of Vacancy. v 4) The County's designated acquisition attorney's responsibilities will include final preparation of the closing documents and T meeting with the structure owner for execution. 4) I Closeout —� U. Upon completion of field work, Tetra Tech staff will prepare final documentation to be turned over to the County for purposes of audit and close out activities by DEO and/or HUD. It is the County's goal to have the VHBP closed by May 31, 2022. 0 U Upon agreement of Tetra Tech's demobilization (date to be no later than the Period of Performance end date unless o otherwise mutually agreed to by the County and Tetra Tech),Tetra Tech will facilitate transmittal of copies of related data and data management tools to the designated County point of contact.Tetra Tech will obtain a signed agreement from the 0 County indicating the buyout property files which were transferred, the date they were received and the method of transmission. Tetra Tech will then conduct a written and real time training session with the County point of contact to 4) confirm understanding. v cu Page 3 of 7 Packet Pg.2567 MONROE COUNTY, FLORIDA TETRA TECH TASK ORDER No.1 1 SCOPE OF WORK AND PROJECT BUDGET URA v If needed, in accordance with the URA and Real Property Acquisition Policies Act,as implanted by 49 CFR Part 24,Tetra Tech will oversee the coordination and implementation of the URA to support tenants(non-owner occupants)of properties being acquired.The URA relocation benefits to displaced tenants include: • Moving expenses as • Replacement housing rental payments • Relocation assistance advisory services. E Tetra Tech to review eligibility for relocation benefits and provide the County with total relocations costs required for each4.4 property.Tetra Tech to obtain information for each tenant and calculate the relocation benefit,as well as identify comparable units eligible under URA regulations. Tetra Tech works with tenants to determine and document their needs, provide o reimbursement requests,and track payments made to tenants.This task order assumes there will be up to 3 (three) eligible 4- tenants within the VHBP properties. 4.4 r_ P I PROJECT SC E LEJTI ELI v Tetra Tech will work with the County to determine if the delivery schedule below is appropriate given County's priorities and operational considerations.The above scope of work is based on an estimated 19-month period of performance from CL CL October 22, 2020 through May 31, 2022. Timelines in the delivery schedule may be extended by mutual agreement between the County and Tetra Tech. Exhibit 1: Estimated Project Schedule U Tetra Tech Program Kick-Off 10/22/2020 10/22/2020 Program Guidelines Development 10/23/2020 11/30/2020 N Policies&Procedures Development(Version 1) 10/23/2020 12/15/2020 01) Intake and Eligibility 12/15/2020 08/31/2021 ©I Property Acquisitions 03/15/2021 03/15/2022 Demolitions 04/02/2021 04/30/2022 Program Closeout 03/31/2022 05/31/2022 Id PROJECT BUDGET The proposed estimated budget of$969,130.00 is based on Tetra Tech's current understanding of the project requirements CL and best estimates of level of effort required to perform the basic services and may be subject to change upon agreement 0- between Monroe County and Tetra Tech.The optional data management support option 2 can be added for an additional $70,950.00.The fee for the services will be based on the actual hours of services furnished multiplied by Tetra Tech's hourly U rates. Exhibit 2 below shows the estimated cost breakdown by project task. Exhibit 3 outlines the anticipated staff positions and level of effort for these services. Exhibit 4 outlines the anticipated staff positions and level of effort for the additional data management support option 2. I Exhibit 2:Estimated Cost by Task[1] [2] U. Program Delivery Costs $536,929 0 • Implementation, Management and Maintenance $235,521 0 L_ • Finance, Compliance and Reporting $287,305 0 • Data Management Option 1 SharePoint $14,103 Site Specific Costs $432,201 v cu Page 4 of 7 Packet Pg.2568 MONROE COUNTY, FLORIDA TETRA TECH TASK ORDER No.1 1 SCOPE OF WORK AND PROJECT BUDGET v • Intake and Eligibility $219,846 • Pre-Offer and Closing Activities $150,579 • Closeout $41,976 a) cu • URA $19,800 r_ Estimated Total $969,130 E Exhibit 3:Estimated Cost by Labor Category[1] [2] o 0 v cu Project Manager $165 2860 $471,9004.4 Grants Technician $135 1104 $149,040 0 Administrative Specialist $100 132 $13,200 4) Intake/Case Worker Specialist $90 2207 $198,630 0 CL CL Information Technology and Data Management Specialist $90 110 $9,900 Financial Manager $210 22 $4,620 04 Grant Compliance $275 176 $48,400 Quality Assurance Specialist $120 172 $20,640 Planning and Program Support Subject Matter Experts(SME) $250 132 $33,000 Relocation Specialist $180 110 $19,800 04 Estimated Total $969,130 N [1]The above estimated level of effort and associated costs are based on available information at the time the estimates were 01) prepared and do not represent the actual cost of the project. The fee for services will be based on the actual hours of services furnished multiplied by Tetra Tech's hourly rates. [2]Tetra Tech may take the following actions, in its discretion, so long as Tetra Tech does not exceed the estimated total:(i) Use fewer hours of one labor category and more hours of another labor category or categories and(ii)use fewer hours within one project task and more hours within another project task. W [3]The hourly rates are fully burdened to include overhead,profit, travel expenses,program printing, and mailing cost. 0 ADDITIONAL SI PP 0 L_ Data Management Option 2- ecoveryTrac" v Below are Tetra Tech's hourly labor rates for additional support to customize and implement Tetra Tech's RecoveryTraCT" data management system for the County's VHBP. The fee for these services will be based on the actual number of hours furnished multiplied by Tetra Tech's hourly labor rates for RecoveryTraCT". If selected,this will replace the tasks under Data Management Option 1—SharePoint of this Task Order.This effort includes: I • Implementing Tetra Tech's RecoveryTraCT"data management site for VHBP long-term data management U. • Establish hard copy data management protocols and organization system. Paper files will be maintained at the client site in the County and turned over to the County at project closeout. 0 • Develop and implement procedures to transfer program data,electronic and hard copy,to Monroe County at Tetra Tech's closeout of the VHBP. Electronic files will be maintained by Tetra Tech in RecoveryTraCT" and transferred to 0 the County's preferred data management platform upon program closeout. o • Development of workflow functionality through closeout,as applicable,and provision of data and reports required by DEO • Development of training materials, documentation and delivery of training to County staff and contractors, if needed,on the use the data management system v M Page 5of7 Packet Pg.2569 MONROE COUNTY, FLORIDA TETRA TECH TASK ORDER No.1 1 SCOPE OF WORK AND PROJECT BUDGET • Develop data and information management procedures for the VHBP program v • Upon request,data extract from the data management system in a usable form for each applicant including contact information,case status,case relationships,case notes,and documents • Technical support to County IT staff to assist in data transfer issues 4) E a) Exhibit 4:Estimated Cost by Labor Category for Data Management Option 2-RecoveryTracT"[1] [2] CM E Project Manager $165 132 $21,780 4.4 Information Technology and Data Management Specialist $90 77 $6,930 Reporting Analyst $240 176 $42,240 0 Estimated Total $70,950 . v cu [1]The above estimated level of effort and associated costs are based on available information at the time the estimates were prepared and do not represent the actual cost of the project. The fee for services will be based on the actual hours of services v furnished multiplied by Tetra Tech's hourly rates. > [2]Tetra Tech may take the following actions, in its discretion, so long as Tetra Tech does not exceed the estimated total:(i) CL Use fewer hours of one labor category and more hours of another labor category or categories and(ii)use fewer hours within CL one project task and more hours within another project task. -- [3]The hourly rates are fully burdened to include overhead,profit, travel expenses,program printing, and mailing cost. > S ASSUMPTIONS a' The project costs shown above were developed with the following assumptions and exclusions: N 1. Project Sponsor:County will assign a primary point of contact to serve as project sponsor to address administrative and ry functional issues. N 01) 2. Work Location:Office space will be provided by Monroe County when remote work is not being performed. 3. Number of properties: Tetra Tech will perform and eligibility for up to 70 properties and up to 40 properties will be purchased by the County's Voluntary Home Buyout Program (VHBP) program. 4. URA Assistance: Up to 3 tenants will require URA assistance under this buyout program. '- 5. Program Allocation:Tetra Tech understands that$15,000,000 in CDBG-DR funds will be utilized for this buyout program. 1d Should the Florida Department of Economic Opportunity(FDEO) reassign additional funds,we will work with the County to develop a supplemental scope of work and budget for the additional level of effort. 6. Data Management:Tetra Tech will customize Tetra Tech's existing RecoveryTraCT"data management system for Monroe o CL County's VHBP. Installation and trainings will be provided to the County once customization is ready. 7. Services Not Provided:Tetra Tech assumes the following tasks will be provided by other County procured contractors or County departments and will not fall under Tetra Tech's grant management services scope: v a. Outreach, b. Appraisal, c. Closing attorney and Legal Services, I�I d. Environmental and Historical Review, e. Survey, U. f. Demolition Services and g. Demolition Management. p 8. Legal: Legal services related to lawsuits arising from the execution of this program are not included in this scope of work. g g g p g p 4) 9. Demolition Management:Tetra Tech assumes that the County will execute demolition management for the VHBP except o for financial recording needed for grant management and DEO reporting. The County will oversee demolition O management tasks including demolition and hazardous materials testing bidding and contractor selection, notice to proceeds for demolitions services, damage assessment inspections, building and progress inspections, contractor compliance of County and DEO regulations and progress reports of demolition status per property. v M Page 6 of 7 Packet Pg.2570 MONROE COUNTY, FLORIDA TETRA E TASK ORDER No.1 1 SCOPE OF WORK AND PROJECT BUDGET W 4) 10. Documentation: Documentation pertinent to the execution of this project should be made available to Tetra Tech for v review in electronic format within five business days of the request from Tetra Tech. 11. Key Personnel:Availability of County key personnel is critical to obtaining the information required for the overall success of this project. Information presented by key personnel will be accepted as factual and no confirmation will be made. 4) 12. Project Schedule: Tetra Tech will work with the County to continue to refine the project schedule to monitor project progress and make mutually agreed upon adjustments as needed. If Tetra Tech's project schedule is delayed or the effort of work is increased due to circumstances outside of Tetra Tech's control,such as delays in the tasks performed by County procured contractors or County departments,Tetra Tech will notify the County if Tetra Tech's level of effort needs to be increased. 13. Duration of Work:The estimated project term is 19 months. The period of performance may be extended upon approval by both parties.To the extent the term is required to be extended due to reasons beyond the Tetra Tech Team's control; 4- such unforeseen circumstances may result in an increase in the project timeline and/or budget. v 14. Public Meetings: If Tetra Tech is required to host public meetings,Tetra Tech with work with the County to update scope of work and proposal to host meetings. v 15. Audits: DEO and/or HUD audits for the VHBP past the 19-month project term may require a contract extension with additional funds to continue support services. CL CL 16. Additional Services: Pursuant to Article 3 of the RFP, if additional services are requested,Tetra Tech will respond with a fee proposal to perform the requested services. N 17. DEO Data Management Requirements:Tetra Tech will assist Monroe County in data transfer as requested by DEO into > their data management system(SERA).Tetra Tech is prepared to upload the application documents into the SERA system cu and track property specifics when SERA has been noted as finalized by DEO and is out of the development phase. If rework in the SERA system is required by Tetra Tech due to additional development requirements as implemented by the State after it has been noted as finalized by DEO, Tetra Tech will notify the County if additional work efforts are needed and required additional funding requirements. ry M 18. Estimated Budget:The budget for grant management services in this contract are considered estimates and Tetra Tech 01) ry reserves the right to adjust the budget, with County approval, during the course of program execution if scope Q I parameters change. Y W W 0 Q 0 L- v Q) J I U. 0 0 d 0 r- 0 d E v 0 Page 7 of 7 Packet Pg.2571 D.5.e CU AGREEMENT FOR Grant Management Services This Agreement ("Agreement") made and entered into this 21 st day of October 2020 by and between Monroe County, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida, 33040, its successors and assigns, hereinafter referred CU to as "COUNTY," through the Monroe County Board of County Commissioners ("BOCC"), CU AND Tetra Tech, Inc. a Corporation of the State of Delaware, whose address is 2301 Lucien Way, Suite 120 Maitland, Florida 32751 its successors and assigns, hereinafter referred to as "CONTRACTOR" or"CONSULTANT", WITNESSETH: U WHEREAS, COUNTY desires to employ the professional services of CONTRACTOR for 2 CL Grant Management Services for the Community Development Block Grant (CDBG)- Disaster CL Recovery (DR) Voluntary Home Buyout Program (VHBP); and �~ WHEREAS, CONSULTANT has agreed to provide professional services which shall include but not be limited to providing Grant Management Services for the CDBG-DR VHBP, en which services shall collectively be referred to as the "Project"; NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements Q stated herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, COUNTY and CONSULTANT agree as follows: U FORM OF AGREEMENT 0 ARTICLE 1 1.1 REPRESENTATIONS AND WARRANTIES U) By executing this Agreement, CONSULTANT makes the following express representations and warranties to the COUNTY: CU r- CU 1.1.1 The CONSULTANT shall maintain all necessary licenses, permits or other authorizations necessary to act as CONSULTANT for the Project until the CONSULTANT'S duties hereunder have been fully satisfied; 1.1.2 The CONSULTANT has become familiar with the Project, Project site and the local conditions under which the work is to be completed; 1.1.3 The CONSULTANT shall prepare all documentation required by this Agreement in such a manner that they shall be accurate, coordinated and adequate for use U 1 Packet Pg.2572 D.5.e CU in verifying work completed by CONSULTANTs and associated costs and shall be in conformity and comply with all applicable law, codes and regulations. The 0 CONSULTANT warrants that the documents prepared as a part of this Agreement will be adequate and sufficient to document costs in a manner that 0 is acceptable for reimbursement by government agencies, therefore eliminating any additional cost due to missing or incorrect information; U 1.1.4 The CONSULTANT assumes full responsibility to the extent allowed by law with regards to their performance and those directly under their employ. 1.1.5 The CONSULTANT shall document its progress in performing its work under CU this Agreement and report its progress to the County on a monthly basis or upon CU request by the County. The monthly reports will include current status and progress and the expenditure of funds to date. The County will report the Contractor's progress to DEO in accordance with the Federally-Funded CDBG- DR VHBP Subrecipient Agreement. 0 U 1.1.6 The CONSULTANT'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the 0 Project. In providing all services pursuant to this agreement, the CONSULTANT shall abide by all statutes, ordinances, rules and regulations pertaining to, or 2 regulating the provisions of such services, including those now in effect and CL CL hereinafter adopted. Any violation of said statutes, ordinances, rules and regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the CONSULTANT. en 1.1.7 At all times and for all purposes under this agreement the CONSULTANT is an independent contractor and not an employee of the Board of County 04 Commissioners for Monroe County or the State of Florida. No statement contained in this agreement shall be construed so as to find the CONSULTANT or any of his/her employees, contractors, servants, or agents to be employees of the Board of County Commissioners for Monroe County or the State of Florida. 0 U 1.1.8 The CONSULTANT shall not discriminate against any person on the basis of race, creed, color, national origin, sex, age, or any other characteristic or aspect U which is not job related, in its recruiting, hiring, promoting, terminating, or any other area affecting employment under this agreement or with the provision of services or goods under this agreement. 1.1.9 The effective date of this AGREEMENT shall be CU October 21, 2020. The term of the AGREEMENT shall be for a two-year CU period, unless otherwise terminated as provided herein. The COUNTY shall have the option of extending the AGREEMENT in one-year increments for up to two (2) years at the same terms and conditions with approval of the COUNTY'S governing board. Such extension(s) shall be in the form of a written Amendment to the AGREEMENT and shall be executed by both parties. U 2 Packet Pg.2573 D.5.e CU ARTICLE II SCOPE OF BASIC SERVICES 0 2.1 DEFINITION U CONSULTANT'S Scope of Basic Services consists of those described in Attachment A. The u CONSULTANT will perform for the COUNTY services as described in the individual Task orders in accordance with the requirements outlined in the Agreement and the specific Task Order. The Board of County Commissioners hereby authorizes the County Administrator or CU his designee to execute Task Orders on behalf of the COUNTY. CU Specific services will be performed pursuant to individual task orders issued by the County and agree to by the CONSULTANT. Task Order will contain the specific scope of work, time schedule, any changes and payment conditions, and additional terms and conditions that are applicable to such Task Orders. 0 Execution of a Task Order by the COUNTY and the CONSULTANT constitutes the COUNTY'S written authorization to CONSULTANT to proceed with the services described in the Task Order. The terms and conditions of this Agreement shall apply to each Task Order, except to 0 the extent expressly modified. When a Task Order is to modify a provision of this Agreement, the Article of this Agreement to be modified will be specifically reference in the Task Order and 2 CL the modification shall be precisely described. CL 2.2 CORRECTION OF ERRORS, OMISSIONS, DEFICIENCIES The CONSULTANT shall, without additional compensation, promptly correct any errors, en omissions, deficiencies, or conflicts in the work product of the CONSULTANT or its subcontractors, or both. t 04 2.3 NOTICE REQUIREMENT r All written correspondence to the COUNTY shall be dated and signed by an authorized representative of the CONSULTANT. Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage pre-paid, to the COUNTY by certified mail, return receipt requested, to the following: U Cynthia Guerra U Monroe County Acquisitions Manager � 102050 Overseas Highway Key Largo, Florida 33037 And: Mr. Roman Gastesi, Jr. CU Monroe County Administrator CU 1100 Simonton Street, Room 2-205 Key West, Florida 33040 For the CONSULTANT: Betty Kamara Tetra Tech, Inc. 2301 Lucien Way, Suite 120, Maitland, FL 32751 U 3 Packet Pg.2574 D.5.e CU r_ 0 ARTICLE III 0 ADDITIONAL SERVICES 3.1 The services described in this Article III may be provided by the CONSULTANT (which are set forth below for example purposes only) and are not included in Basic Services. If requested by the COUNTY they shall be paid for as an addition to the compensation CU paid for the Basic Services but should be in accordance with the agreed upon rates CU and only if approved by the COUNTY before commencement. A. Providing services of CONSULTANT for other than the previously listed scope of work for the Project provided as a part of Basic Services. B. Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted Grant Management Services. C. Providing representation before public bodies in connection with the Project, upon U approval by COUNTY. > 2 CL If Additional Services are required, such as those listed above, the COUNTY shall issue CL a letter requesting and describing the requested services to the CONSULTANT. The CONSULTANT shall respond with a fee proposal to perform the requested services. Only after receiving an amendment to the Agreement and a notice to proceed from the COUNTY, shall the CONSULTANT proceed with the Additional Services. en t ARTICLE IV r COUNTY'S RESPONSIBILITIES 4.1 The COUNTY shall provide full information regarding requirements for the Project 0 including physical location of work and any available maps. U 4.2 The COUNTY shall designate a representative to act on the COUNTY's behalf with respect to the Project. The COUNTY or its representative shall render decisions in a e timely manner pertaining to documents submitted by the CONSULTANT in order to avoid unreasonable delay in the orderly and sequential progress of the CONSULTANT'S services. CU r_ CU 4.3 Prompt written notice shall be given by the COUNTY and its representative to the CONSULTANT if they become aware of any fault or defect in the Project or non- conformance with the Agreement Documents. Written notice shall be deemed to have been duly served if sent pursuant to paragraph 2.3. 4.4 The COUNTY shall furnish the required information and services and shall render approvals and decisions as expeditiously as necessary for the orderly progress of the CONSULTANT'S services and work of the subcontractors or other consultants. U 4 Packet Pg.2575 D.5.e CU r- 4.5 The COUNTY's review of any documents prepared by the CONSULTANT or its 0 subcontractors shall be solely for the purpose of determining whether such documents are generally consistent with the COUNTY's criteria, as, and if, modified. No review of 0 such documents shall relieve the CONSULTANT of responsibility for the accuracy, adequacy, fitness, suitability or coordination of its work product. U 4.6 The COUNTY shall provide copies of necessary documents required to complete the work. 4.7 Any information that may be of assistance to the CONSULTANT that the COUNTY has CU immediate access to will be provided as requested. CU ARTICLE V 0 INDEMNIFICATION AND HOLD HARMLESS 0 The CONSULTANT covenants and agrees to indemnify, hold harmless and defend COUNTY, its commissioners, officers, employees, agents and servants from any and all claims for bodily 0- injury, including death, personal injury, and property damage, including damage to property CL owned by Monroe County, and any other losses, damages, and expenses of any kind, including attorney's fees, court costs and expenses, which arise out of, in connection with, or by reason of services provided by CONSULTANT or its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act or omission of the CONSULTANT, en its Subcontractor(s) in any tier, their officers, employees, servants and agents. t In the event that the completion of the project (to include the work of others) is delayed or suspended as a result of the CONSULTANT's failure to purchase or maintain the required Q insurance, the CONSULTANT shall indemnify COUNTY from any and all increased expenses resulting from such delay. Should any claims be asserted against COUNTY by virtue of any deficiency or ambiguity in the work product, plans and specifications provided by the CONSULTANT, the CONSULTANT agrees and warrants that CONSULTANT hold the E County harmless and shall indemnify it from all losses occurring thereby and shall further defend any claim or action on the COUNTY's behalf. U U The first ten dollars ($10.00) of remuneration paid to the CONSULTANT is consideration for the indemnification provided for above. U) The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. CU r- This indemnification shall survive the expiration or earlier termination of the Agreement. CU DEO INDEMNIFICATION To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold harmless the Agency (COUNTY), the State of Florida, Department of Economic Opportunity, and its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, 5 Packet Pg.2576 D.5.e recklessness or intentional wrongful misconduct of the CONTRACTOR and persons employed or utilized by the CONTRACTOR in the performance of this Contract. 0 This indemnification shall survive the termination of this Contract. Nothing contained 0 in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and the Agency's (COUNTY's) sovereign immunity." U ARTICLE VI CU PERSONNEL CU 6.1 PERSONNEL The CONSULTANT shall assign only qualified personnel to perform any service concerning 0 the project. At the time of execution of this Agreement, the parties anticipate that the following U key named individuals will perform those functions as indicated: 0 U Michela Schildts, Project Manager Robert Menge, Monroe County Liaison 2 CL Neal Rackleff,, Planning and Program Support SME CL Suzie Elkins , Planning and Program Support SME Pat Beekman, Grant Compliance So long as the individuals named above remain actively employed or retained by the Cn CONSULTANT, they shall perform the functions indicated next to their names. If they are replaced the CONSULTANT shall notify the COUNTY of the change immediately. 04 04 r r ARTICLE VII COMPENSATION 0 7.1 PAYMENT SUM 7.1.1 The COUNTY shall pay the CONSULTANT in current funds for the CONSULTANT'S performance of this Agreement based on rates negotiated and agreed upon and shown in Attachment A. The maximum amount due to CONTRACTOR shall not in any event exceed the spending cap in this Agreement, which is $1,100,000. CU r- 7.2 For its assumption and performances of the duties, obligations and responsibilitiesCU set forth herein, the CONSULTANT shall be paid in accordance with this Agreement and the individual Task Orders. (A) If the CONSULTANT'S duties, obligations and responsibilities are materially changed by amendment to this Agreement after execution of this Agreement, compensation due to the CONSULTANT shall be equitably adjusted, either upward or downward; U 6 Packet Pg.2577 D.5.e CU r- (B) As a condition precedent for any payment due under this Agreement, the 0 CONSULTANT shall submit monthly, unless otherwise agreed in writing by the COUNTY, a proper invoice to COUNTY requesting payment for services 0 properly rendered and reimbursable expenses due hereunder. The CONSULTANT'S invoice shall describe with reasonable particularity the U service rendered with supporting documentation that is acceptable to the Clerk. Acceptability to the Clerk is based on generally acceptable accounting principles, and such laws, rules and regulations as may govern the Clerk disbursal of funds. The CONSULTANT'S invoice shall be accompanied by such documentation or data in support of expenses for which payment is sought at CU the COUNTY may require, including but not limited to back up documentation CU sufficient for reimbursement of expenses by Florida Department of Economic Opportunity, U.S. Department of Housing and Urban Development or other governmental agencies. 0 (C) Payment shall be made pursuant to the Local Government Prompt Payment Act, 218.70, Florida Statutes 0 U Q) 7.3 REIMBURSABLE EXPENSES 2 CL CL "Fully Loaded Hourly" Rates shall be inclusive of all reimbursable expenses, including travel. If"Hourly Rates" are used, reimbursement for expenses may be allowed as follows: en Reimbursable expenses include expenses incurred by the CONSULTANT in the interest of the project, such as the cost of reproducing maps or drawings or other materials used N in performing the scope of services; and Postage and handling of reports. r 7.4 BUDGET 7.4.1 The CONSULTANT may not be entitled to receive, and the COUNTY is not U obligated to pay, any fees or expenses in excess of the amount budgeted for this contract in each fiscal year (October 1 - September 30) by COUNTY's Board of U County Commissioners. The budgeted amount may only be modified by an Cn affirmative act of the COUNTY's Board of County Commissioners. 7.4.2 The COUNTY's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Board of County Commissioners CU and the approval of the Board members at the time of contract initiation and its CU duration. ARTICLE VIII INSURANCE 8.1 The CONSULTANT shall obtain insurance as specified and maintain the required U 7 Packet Pg.2578 D.5.e CU insurance at all times that this Agreement is in effect. In the event the completion of the project (to include the work of others) is delayed or suspended as a result of the 0 CONSULTANT'S failure to purchase or maintain the required insurance, the CONSULTANT shall indemnify the COUNTY from any and all increased expenses 0 resulting from such delay. U 8.2 The coverage provided herein shall be provided by an insurer with an A.M. Best rating of VI or better, that is licensed to business in the State of Florida and that has an agent for service of process within the State of Florida. The coverage shall contain an endorsement providing sixty (60) days' notice to the COUNTY prior to any cancellation of said coverage. Said coverage shall be written by an insurer acceptable to theCU COUNTY and shall be in a form acceptable to the COUNTY. CU 8.3 CONSULTANT shall obtain and maintain the following policies: A. Workers' Compensation insurance as required by the State of Florida, sufficient to 0 respond to Florida Statute 440. 2 r- B. Employers Liability Insurance with limits of $1,000,000 per Accident, $1,000,000 U Disease, policy limits, $1,000,000 Disease each employee. 2 CL C. Comprehensive business automobile and vehicle liability insurance covering CL claims for injuries to members of the public and/or damages to property of others arising from use of motor vehicles, including onsite and offsite operations, and owned, hired or non- owned vehicles, with Five Million Dollars ($5,000,000.00) combined single limit and Five Million Dollars ($5,000,000.00) annual aggregate. en t D. Commercial general liability, including Personal Injury Liability, covering claims for injuries to members of the public or damage to property of others arising out of any Q covered act or omission of the CONSULTANT or any of its employees, agents or subcontractors or subcontractors, including Premises and/or Operations, Products and Completed Operations, Independent Contractors; Broad Form Property Damage and a Blanket Contractual Liability Endorsement with Five Million Dollars ($5,000,000) per occurrence and annual aggregate. r- U An Occurrence Form policy is preferred. If coverage is changed to or provided on a) a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may U) be reported must extend for a minimum of 48 months following the termination or expiration of this contract. E. COUNTY shall be named as an additional insured with respect to CONSULTANT'SCU CU liabilities hereunder in insurance coverages identified in Paragraphs C and D. F. CONSULTANT shall require its subcontractors to be adequately insured at least to the limits prescribed above, and to any increased limits of CONSULTANT if so required by COUNTY during the term of this Agreement. COUNTY will not pay for increased limits of insurance for subcontractors. G. CONSULTANT shall provide to the COUNTY certificates of insurance or a copy of U 8 Packet Pg.2579 D.5.e all insurance policies including those naming the COUNTY as an additional insured. The COUNTY reserves the right to require a certified copy of such policies 0 upon request. 0 H. If the CONSULTANT participates in a self-insurance fund, a Certificate of Insurance will be required. In addition, the CONSULTANT may be required to submit updated U financial statements from the fund upon request from the COUNTY. I. The State of Florida shall be furnished with a certificate of insurance, which shall provide that such insurance shall not be changed or canceled, without ten days prior written notice to the State of Florida. Certificates of Insurance shall be CU delivered to the State of Florida prior to the commencement of the agreement. THE CU POLICY SHALL LIST THE STATE OF FLORIDA AS CO-INSURED OR ADDITIONAL INSURED 0 ARTICLE IX MISCELLANEOUS 0 2 9.1 SECTION HEADINGS CL CL Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. U) 9.2 OWNERSHIP OF THE PROJECT DOCUMENTS N The documents prepared by the CONSULTANT for this Project belong to the COUNTY c� and may be reproduced and copied without acknowledgement or permission of the CONSULTANT. U 9.3 SUCCESSORS AND ASSIGNS 0 U The CONSULTANT shall not assign or subcontract its obligations under this a) agreement, except in writing and with the prior written approval of the Board of County Commissioners for Monroe County and the CONSULTANT, which approval shall be U) subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this agreement. Subject to the provisions of the immediately preceding sentence, each party hereto CU binds itself, its successors, assigns and legal representatives to the other and to the CU successors, assigns and legal representatives of such other party. DEO directs that the Contractor or Sub-recipient/Monroe County shall not assign or transfer any interest in this Agreement without the prior written consent of the Grantee/DEO thereto; provided, however, that claims for money due or to become due to the contractors from the Grantee/DEO under this contract may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Grantee/DEO. 9 Packet Pg.2580 D.5.e CU r_ 9.4 NO THIRD-PARTY BENEFICIARIES 0 Nothing contained herein shall create any relationship, contractual or otherwise, with 0 or any rights in favor of, any third party. U 9.5 TERMINATION A. In the event that the CONSULTANT shall be found to be negligent in any aspect of service, the COUNTY shall have the right to terminate this agreement after five (5) days' written notification to the CONSULTANT. CU CU B. Either of the parties hereto may cancel this Agreement without cause by giving the other party thirty (30) days written notice of its intention to do so. E C. Termination for Cause and Remedies: In the event of breach of any contract terms, 0 the COUNTY retains the right to terminate this Agreement. The COUNTY may also terminate this agreement for cause with CONTRACTOR should CONTRACTOR fail to perform the covenants herein contained at the time and in 0 the manner herein provided. In the event of such termination, prior to termination, the COUNTY shall provide CONTRACTOR with five (5) calendar days' notice and 2 CL provide the CONTRACTOR with an opportunity to cure the breach that has CL occurred. If the breach is not cured, the Agreement will be terminated for cause. If the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due to the CONTRACTOR under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds en remaining in the contract; however, the COUNTY reserves the right to assert and seek an offset for damages caused by the breach. In addition, the COUNTY reserves all rights available to recoup monies paid under this Agreement, including N the right to sue for breach of contract and including the right to pursue a claim for violation of the COUNTY's False Claims Ordinance, located at Section 2-721 et al. of the Monroe County Code. D. Termination for Convenience: The COUNTY may terminate this Agreement for r_ convenience, at any time, upon one thirty (30) days' notice to CONTRACTOR. If U the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall a) pay CONTRACTOR the sum due to the CONTRACTOR under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract. E. For Contracts of any amount, if the County determines that the Contractor/Consultant has submitted a false certification under Section 287.135(5), CU Florida Statutes or has been placed on the Scrutinized Companies that Boycott CU Israel List, or is engaged in a boycott of Israel, the County shall have the option of (1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. U 10 Packet Pg.2581 D.5.e CU For Contracts of $1,000,000 or more, if the County determines that the Contractor/Consultant submitted a false certification under Section 287.135(5), 0 Florida Statutes, or if the Contractor/Consultant has been placed on the Scrutinized Companies with Activities in the Sudan List, the Scrutinized Companies with 0 Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria, the County shall have the option of(1)terminating the U Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. CU r_ F. Termination of Federal Award CU The Federal award may be terminated in whole or in part as follows: (1) By the Federal awarding agency or the State of Florida, if a Contractor or Sub- recipient fails to comply with the terms and conditions of a Federal award; (2) By the Federal awarding agency or the State of Florida for cause; (3) By the Federal awarding agency or the State of Florida with the consent of the Contractor or Sub-recipient, in which case the two parties must agree upon the termination conditions, including the effective date and, in the case of partial U termination, the portion to be terminated; or (4) By the Contractor or Sub-recipient upon sending to the Federal awarding 2 CL agency or the State of Florida written notification setting forth the reasons for such CL termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if the Federal awarding agency or State of Florida determines in the case of partial termination that the reduced or modified portion of the Federal award or sub-award will not accomplish the purposes for which the en Federal award was made, the Federal awarding agency or State of Florida may terminate the Federal award in its entirety. CD N CD When a Federal awarding agency terminates a Federal award prior to the end of the period of performance due to the Contractor or Sub-recipient 's material CD failure to comply with the Federal award terms and conditions, the Federal awarding agency must report the termination to the OMB-designated integrity and performance system accessible through SAM. (1) The information required under paragraph (b) of this section is not to be U reported to designated integrity and performance system until the Contractor or Sub-recipient either— (i) Has exhausted its opportunities to object or challenge the decision, see U) §200.341 Opportunities to object, hearings and appeals; or (ii) Has not, within 30 calendar days after being notified of the termination, informed the Federal awarding agency that it intends to appeal the Federal awarding agency's decision to terminate. CU (2) If a Federal awarding agency, after entering information into the designatedCU integrity and performance system about a termination, subsequently: (i) Learns that any of that information is erroneous, the Federal awarding agency must correct the information in the system within three business days; (ii) Obtains an update to that information that could be helpful to other Federal awarding agencies, the Federal awarding agency is strongly encouraged to amend the information in the system to incorporate the U 11 Packet Pg.2582 D.5.e CU update in a timely way. (3) Federal awarding agencies, shall not post any information that will be made 0 publicly available in the non-public segment of designated integrity and performance system that is covered by a disclosure exemption under the Freedom 0 of Information Act. If the Contractor or Sub-recipient asserts within seven calendar days to the Federal awarding agency who posted the information, that some of the U information made publicly available is covered by a disclosure exemption under the Freedom of Information Act, the Federal awarding agency who posted the information must remove the posting within seven calendar days of receiving the assertion. Prior to reposting the releasable information, the Federal agency must resolve the issue in accordance with the agency's Freedom of Information Act CU procedures. CU When a Federal award is terminated or partially terminated, both the Federal awarding agency or State of Florida and the Contractor or Sub-recipient remain responsible for compliance with the requirements in 2 CFR 200.343 Closeout 0 and 2 CFR 200.344 Post-closeout adjustments and continuing responsibilities. References: (2 CFR 200.339; 78 FR 78608, Dec. 26, 2013, as amended at 80 FR 0 43309, July 22, 2015) 2 9.6 CONTRACT DOCUMENTS CL CL This contract consists of the Proposal Statement, any addenda, the Form of Agreement (Articles I-IX), the CONSULTANT'S response to the RFP, the documents referred to in the Form of Agreement as a part of this Agreement, and attachments A-Scope of en Services and—Pricing- Compensation and Rates, and modifications made after t execution by written amendment. In the event of any conflict between any of the Contract documents, the one imposing the greater burden on the CONSULTANT will Q control. r 9.7 PUBLIC ENTITIES CRIMES U A person or affiliate who has been placed on the convicted vendor list following a 0 conviction for public entity crime may not submit a bid on contracts to provide any goods or services to a public entity, may not submit a bid on a contract with a public U entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work U) as a contractor, supplier, subcontractor, or CONSULTANT under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY CU TWO for a period of 36 months from the date of being placed on the convicted vendor CU list. By signing this Agreement, CONSULTANT represents that the execution of this Agreement will not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes). Violation of this section shall result in termination of this Agreement and recovery of all monies paid hereto and may result in debarment from COUNTY's competitive procurement activities. U 12 Packet Pg.2583 D.5.e CU In addition to the foregoing, CONSULTANT further represents that there has been no determination, based on an audit, that it or any subcontractor has committed an act 0 defined by Section 287.133, Florida Statutes, as a "public entity crime" and that it has not been formally charged with committing an act defined as a "public entity crime" 0 regardless of the amount of money involved or whether CONUSULTANT has been placed on the convicted vendor list. U CONSULTANT will promptly notify the COUNTY if it or any subcontractor or CONSULTANT is formally charged with an act defined as a "public entity crime" or has been placed on the convicted vendor list. CU 9.8 MAINTENANCE AND RETENTION OF RECORDS, ACCESS TO RECORDS AND CU RIGHT TO AUDIT CONSULTANT shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting 0 principles consistently applied. Records shall be retained for a period of ten years from the termination of this agreement or for a period of Three (3)years from the submission of the final expenditure report as per 24 CFR §570.502(a)(7)(ii) and 2 CFR 200.333, 0 whichever is greater. (See below Record Retention Requirements.) Any audit working papers must be available upon request for a period of six (6) years from the date DEO 0- issues the final closeout of the Federally Funded CDBG-DR VHBP Subrecipient CL CL Agreement, unless it is extended by DEO. Each party to this Agreement or its authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for four years following the termination of this Agreement. If an en auditor employed by the COUNTY or Clerk determines that monies paid to CONSULTANT pursuant to this Agreement were spent for purposes not authorized by this Agreement, or were wrongfully retained by the CONSULTANT, the CONSULTANT N shall repay the monies together with interest calculated pursuant to Sec. 55.03, of the Florida Statutes, running from the date the monies were paid by the COUNTY. Record Retention Requirements: In accordance with 2 CFR 200.333, the Contractor agrees financial records, supporting documents, statistical records, and all other Contractor records pertinent to a Federal award shall be retained for a period of three U years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly U or annual financial report, respectively, as reported to the Federal awarding agency or the State of Florida in the case of a sub-recipient. Federal awarding agencies and the State of Florida may not impose any other record retention requirements upon Contractor. The only exceptions are the following: (a) If any litigation, claim, or audit is started before the expiration of the 3-year period, CU the records must be retained until all litigation, claims, or audit findings involving CU the records have been resolved and final action taken. (b) When the Contractor or Sub-recipient/County is notified in writing by the Federal awarding agency, cognizant agency for audit, oversight agency for audit, cognizant agency for indirect costs, or State of Florida to extend the retention period. (c) Records for real property and equipment acquired with Federal funds must be retained for three years after final disposition. (d)When records are transferred to or maintained by the Federal awarding agency or the State of Florida, the 3-year retention requirement is not applicable to the U 13 Packet Pg.2584 D.5.e Contractor or Sub-recipient. Reference: 0 Access to Records: The Consultant/Contractor agrees that the Federal awarding agency, Inspector General, the Comptroller General of the United States, and the State 0 of Florida, or any of their authorized representatives, have the right of access to any documents, papers, or other records of the Consultant/Contractor or Sub- U recipient/Monroe County which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Contractor or Sub-recipient's personnel for the purpose of interview and discussion related to such documents in accordance with 2 CFR 200.336 CU Right to Audit CU Availability of Records. The records of the parties to this Agreement relating to the Project, which shall include but not be limited to accounting records (hard copy, as well as computer readable data if it can be made available; subcontract files (including proposals of successful and unsuccessful bidders, bid recaps, bidding instructions, bidders list, etc. as applicable); original estimates; estimating work sheets; correspondence; change order files (including documentation covering negotiated E settlements); backcharge logs and supporting documentation; general ledger entries r_ detailing cash and trade discounts earned, insurance rebates and dividends; any other U supporting evidence deemed necessary by County or the Monroe County Office of the > Clerk of Court and Comptroller (hereinafter referred to as "County Clerk") to 2 CL substantiate charges related to this agreement, and all other agreements, sources of CL information and matters that may in County's or the County Clerk's reasonable judgment have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any contract document (all foregoing hereinafter referred to as "Records") shall be open to inspection and subject to audit and/or reproduction by en County's representative and/or agents or the County Clerk. County or County Clerk may also conduct verifications such as, but not limited to, counting employees at the Q job site, witnessing the distribution of payroll, verifying payroll computations, overhead computations, observing vendor and supplier payments, miscellaneous allocations, special charges, verifying information and amounts through interviews and written confirmations with employees, Subcontractors, suppliers, and contractors' U representatives. All records shall be kept for ten (10) years after Final Completion of the Project. The County Clerk possesses the independent authority to conduct an audit 0 of Records, assets, and activities relating to this Project. If any auditor employed by the Monroe County or County Clerk determines that monies paid to Contractor pursuant to this Agreement were spent for purposes not authorized by this Agreement, the Contractor shall repay the monies together with interest calculated pursuant to en Section 55.03, F.S., running form the date the monies were paid to Contractor. The right to audit provisions survives the termination of expiration of this Agreement. CU 9.9 GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES CU This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, COUNTY and CONSULTANT agree that venue shall lie in the 16t" Judicial Circuit, Monroe County, Florida, in the appropriate court or before the appropriate administrative body. This agreement shall not be subject to arbitration. Mediation proceedings initiated and conducted pursuant U 14 Packet Pg.2585 D.5.e CU to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. 0 9.10 UNCONTROLLABLE CIRCUMSTANCES 0 Any delay or failure of either Party to perform its obligations under this Agreement will U be excused to the extent that the delay or failure was caused directly by an event beyond such Party's control, without such Party's fault or negligence and that by its nature could not have been foreseen by such Party or, if it could have been foreseen, was unavoidable: (a) acts of God; (b) flood, fire, earthquake, explosion, tropical storm, hurricane or other declared emergency in the geographic area of the Project; (c) war, CU invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot, or CU other civil unrest in the geographic area of the Project; (d) government order or law in the geographic area of the Project; (e) actions, embargoes, or blockades in effect on or after the date of this Agreement; (f) action by any governmental authority prohibiting work in the geographic area of the Project;(each, a "Uncontrollable Circumstance"). 0 CONTRACTOR'S financial inability to perform, changes in cost or availability of U materials, components, or services, market conditions, or supplier actions or contract disputes will not excuse performance by Contractor under this Section. Contractor shall 0 give County written notice within Five (5) days of any event or circumstance that is reasonably likely to result in an Uncontrollable Circumstance, and the anticipated duration of such Uncontrollable Circumstance. Contractor shall use all diligent efforts CL C CL to end the Uncontrollable Circumstance, ensure that the effects of any Uncontrollable Circumstance are minimized and resume full performance under this Agreement. The County will not pay additional cost as a result of an Uncontrollable Circumstance. The Contractor may only seek a no cost Change Order for such reasonable time as the Owners Representative may determine. en t 9.11 SEVERABILITY 04 04 If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and 0 shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONSULTANT agree to reform the Agreement to replace any stricken provision with U) a valid provision that comes as close as possible to the intent of the stricken provision. 9.12 ATTORNEYS FEES AND COSTS CU r_ CU The COUNTY and CONSULTANT agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of the Agreement, the prevailing party shall be entitled to reasonable attorney's fees and court costs, as an award against the non-prevailing party, and shall include attorney's fees and courts costs in appellate proceedings. 9.13 BINDING EFFECT U 15 Packet Pg.2586 D.5.e CU The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and CONSULTANT and their respective legal 0 representatives, successors, and assigns. 0 9.14 AUTHORITY U Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. 9.15 CLAIMS FOR FEDERAL OR STATE AID CU r_ CU CONSULTANT and COUNTY agree that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Agreement. Any additional conditions imposed as a result of funding that effect the Project will be provided to each party. 0 U 9.16 ADJUDICATION OF DISPUTES OR DISAGREEMENTS, DIRECTIVE BY DEO ON BREACHES AND DISPUTE RESOLUTION 0 U COUNTY and CONSULTANT agree that all disputes and disagreements shall be 2 attempted to be resolved by meet and confer sessions between representatives of CL CL each of the parties. The CONSULTANT and COUNTY staff shall try to resolve the claim or dispute with meet and confer sessions. Subject to the Directive by DEO on Breaches and Dispute Resolution below, if the issue or issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. This Agreement is not subject to arbitration. Any claim or dispute that the parties cannot resolve shall be decided by the Circuit Court, 16th Judicial Circuit, Monroe County, Florida. This N provision does not negate or waive the provisions of paragraph 9.5 concerning termination or cancellation. Directive by DEO on Breaches and Dispute Resolution (a) Disputes - Disputes arising in the performance of this Contract which are not resolved by agreement of the parties shall be decided in writing by the authorized U representative of the State of Florida Department of Capital Planning and Resiliency's a) Administrator or designee. This decision shall be final and conclusive unless within [ten - (10)] calendar days from the date of receipt of its copy, the Contractor or Sub-recipient mails or otherwise furnishes a written appeal to Administrator or designee. In connection with any such appeal, the Contractor or Sub-recipient/County shall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of Administrator or designee shall be binding upon the Contractor or Sub CU - recipient/County and the Contractor or Sub-recipient/County shall abide by the CU decision. (b) Performance During Dispute - Unless otherwise directed by to the State of Florida Department of Capital Planning and Resiliency, Contractor or Sub-recipient/County CL shall continue performance under this Contract while matters in dispute are being resolved. (c) Claims for Damages - Should either party to the Contract suffer injury or damage to person or property because of any act or omission of the party or of any of his employees, agents or others for whose acts he is legally liable, a claim for damages U 16 Packet Pg.2587 D.5.e CU therefor shall be made in writing to such other party within a reasonable time after the first observance of such injury of damage. 0 (d) Remedies - Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in question between the State of Florida Department of 0 economic opportunity and the Contractor or Sub-recipient arising out of or relating to this agreement or its breach will be decided by arbitration in the State of Florida U Department of economic opportunity if the parties mutually agree, or in a court of competent jurisdiction within the State in which the State of Florida Department of economic opportunity is located. (e) Rights and Remedies - The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder shall be in addition to CU and not a limitation of any duties, obligations, rights and remedies otherwise imposed CU or available by law. No action or failure to act by the State of Florida Department of Capital Planning and Resiliency, Sub-Recipient/County or Contractor shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach 0 thereunder, except as may be specifically agreed in writing. References: 49 CFR Part 18 0 U 9.17 COOPERATION 2 CL In the event any administrative or legal proceeding is instituted against either party CL relating to the formation, execution, performance, or breach of this Agreement, COUNTY and CONSULTANT agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. en COUNTY and CONSULTANT specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. t 04 9.18 NONDISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY r CONTRACTOR and COUNTY agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of E competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the U court order. CONTRACTOR or COUNTY agrees to comply with all Federal and Florida a) statutes, and all local ordinances, as applicable, relating to nondiscrimination. These - include but are not limited to: 1) Title VI I of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685- 1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination CU on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 CU USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and zi 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. 3601 et seq.), as U 17 Packet Pg.2588 D.5.e CU amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be 0 amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article 11, which prohibits discrimination on the basis 0 of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11) Florida Civil Rights Act, as amended, Chapter U 760, Florida Statutes; 12) Section 109 of title 1 of the Housing and Community Development Act of 1974 (Title 1) (42 U.S.C. 5309); and 13) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. CU During the performance of this Agreement, the CONTRACTOR, in accordance with CU Equal Employment Opportunity(30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order 11246 Relating to Equal Employment Opportunity, and implementing regulations at 41 C.F.R. Part 60(Office of Federal Contract Compliance Programs, Equal Employment 0 Opportunity, Department of Labor). See 2 C.F.R. Part 200, Appendix 11, ¶ C, agrees as follows: 0 1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender 2 identity, or national origin. The contractor will take affirmative action to ensure that CL CL applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment en advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, N notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. 2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual U orientation, gender identity, or national origin. U 3) The contractor will not discharge or in any other manner discriminate against any Cn employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information CU of other employees or applicants as a part of such employee's essential job CU functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an CL investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. U 18 Packet Pg.2589 D.5.e CU 4) The contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice 0 to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of 0 Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. U 5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. CU 6) The contractor will furnish all information and reports required by Executive Order CU 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and 0 orders. U 7) In the event of the contractor's non-compliance with the nondiscrimination clauses 0 of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may 2 be declared ineligible for further Government contracts in accordance with CL CL procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. enLM 8) The Contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1)through (7) in every subcontract N or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that U in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency U the contractor may request the United States to enter into such litigation to protect the interests of the United States. In accordance with the subrecipient Agreement with DEO the following equal CU employment opportunity and civil right requirements apply: CU a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq ., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment U 19 Packet Pg.2590 D.5.e CU Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect 0 construction activities undertaken in the course of the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees 0 are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: U employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements HUD may issue. b) Age - In accordance with section 4 of the Age Discrimination in Employment Act CU of 1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332, CU the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements HUD may issue. c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, 0 as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 0 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the Contractor agrees to comply with any implementing requirements HUD may issue. 2 (References: Executive Order 11246 September 24, 1965 as amended by Executive CL CL Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations 41 CFR chapter 60) d) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, enLM 42 U.S.C. §6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor or Sub-recipient agrees that it will not discriminate against any employee or applicant for employment N because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor or Sub-recipient agrees to comply with applicable Federal implementing regulations and other implementing requirements HUD may issue. e) The Contractor or Sub-recipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable U non-discrimination provisions in Section 109 of the HCDA are still applicable. f) The Contractor or Sub-recipient agrees to comply with Title VI of the Civil Rights U Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 CU and 12086. CU (References: 29 U.S.C. § 623, 42 U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112,42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR Parts 60 et CL seq.) 9.19 COVENANT OF NO INTEREST U 20 Packet Pg.2591 D.5.e CONSULTANT and COUNTY covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with its 0 performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. 0 9.20 CODE OF ETHICS /CONFLICT OF INTEREST U COUNTY agrees that officers and employees of the COUNTY recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, CU solicitation or acceptance of gifts; doing business with one's agency; unauthorized CU compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. CONTRACTOR/CONSULTANT certifies that there is no present conflict of interest, 0 and that CONTRACTOR/CONSULTANT has no knowledge of any conflict of interest. CONTRACTOR/CONSULTANT are expected to safeguard their ability to make objective, fair, and impartial decisions when performing work for the COUNTY, and 0 therefore may not accept benefits of any sort under circumstances in which it could be inferred by a reasonable observer that the benefit was intended to influence a pending 2 or future decision of theirs, or to reward a past decision. Consultants performing work CL CL for the COUNTY should avoid any conduct (whether in the context of business, financial, or social relationships) which might undermine the public trust, whether or not that conduct is unethical or lends itself to the appearance of ethical impropriety. CONTRACTOR/CONSULTANT agrees not to solicit or accept gratuities, unwarranted en privileges or exemptions, favors, or anything of value from any firm under consideration for an agreement associated with the Project, and I recognize that doing so may be contrary to statutes, ordinances, and rules governing or applicable to the COUNTY or N may otherwise be a violation of the law. r Any person who is an employee, agent, consultant, officer, or elected official or appointed official of the State of Florida, or of any of the State's subsidiaries, who exercises or have exercised any functions or responsibilities with respect to CDBG activities assisted, or who are in a position to participate in a decision making process U or gain inside information with regard to such activities, may obtain a financial interest or benefit from a CDBG-assisted activity, or have a financial interest in any contract, U subcontract, or agreement with respect to a CDBG-assisted activity, or with respect to the proceeds of the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for one year after such decision making responsibilities have ended. CU (Reference: 2 CFR 200.112) CU 9.21 NO SOLICITATION/PAYMENT The CONSULTANT and COUNTY warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other U 21 Packet Pg.2592 D.5.e consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONSULTANT agrees that the 0 COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such 0 fee, commission, percentage, gift, or consideration. U 9.22 PUBLIC ACCESS REQUIREMENTS, COPYRIGHT, PATENT, AND TRADEMARK PROPERTY AND INTELLECTUAL PROPERTY. Public Records Compliance. CONSULTANT must comply with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of article CU I of the Constitution of Florida. The County and CONSULTANT shall allow and permit CU reasonable access to, and inspection of, all documents, records, papers, letters or other "public record" materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and CONSULTANT in conjunction with this contract and related to contract performance. 0 The County shall have the right to unilaterally cancel this contract upon violation of this provision by the CONSULTANT. Failure of the CONSULTANT to abide by the terms of this provision shall be deemed a material breach of this contract and the County may 0 enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees and costs 0- associated with that proceeding. This provision shall survive any termination or CL CL expiration of the contract. The CONSULTANT is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the en CONSULTANT is required to: t (1) Keep and maintain public records that would be required by the County to perform N the service. r (2) Upon receipt from the County's custodian of records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. U (3) Ensure that public records that are exempt or confidential and exempt from public U records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the CONSULTANT does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all publicCU records in possession of the CONSULTANT or keep and maintain public recordsCU that would be required by the County to perform the service. If the CONSULTANT transfers all public records to the County upon completion of the contract, the CONSULTANT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONSULTANT keeps and maintains public records upon completion of the contract, the CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, U 22 Packet Pg.2593 D.5.e CU upon request from the County's custodian of records, in a format that is compatible with the information technology systems of the County. 0 (5) A request to inspect or copy public records relating to a County contract must be 0 made directly to the County, but if the County does not possess the requested records, the County shall immediately notify the CONSULTANT of the request, and the CONSULTANT must provide the records to the County or allow the records to be inspected or copied within a reasonable time. If the CONSULTANT does not comply with the County's request for records, the County shall enforce the public records contract provisions in accordance with theCU contract, notwithstanding the County's option and right to unilaterally cancel this CU contract upon violation of this provision by the CONSULTANT. A CONSULTANT who fails to provide the public records to the County or pursuant to a valid public records request within a reasonable time may be subject to penalties under section119.10, L_ Florida Statutes. U The CONSULTANT shall not transfer custody, release, alter, destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as U otherwise provided by law. 2 IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN enLM OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292- _ 3470 BRADLEY- BRIAM MONROECOUNTY-FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE 1111 12Tx Street, SUITE 408, KEY WEST, FL 33040. Q U Copyright, Patent, Trademark Within 30 calendars days of execution of this Agreement, the CONTRACTOR shall disclose all intellectual properties relating to 0 performance of this Agreement which he or she knows or should know could give rise to a patent or copyright. The CONTRACTOR shall retain all rights and entitlements to U any pre-existing intellectual property which is so disclosed. Failure to disclose will indicate that no such property exists, and the County and DEO shall have the right to U) all patents and copyrights which accrue during performance of the Agreement. a) The State of Florida Department of economic opportunity reserves a royalty-free, CU nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to CU authorize others to use, for Federal Government purposes: The copyright in any work developed under the Contract, and to any rights of copyright to which a ContractorCU Sub-contractor or a Sub-recipient purchases ownership with grant support. 0 (Reference: 24 CFR Subtitle A. 85.34 Copyrights) CL Intellectual property. 2 CFR §200.448-Intellectual property shall apply to this Agreement as set forth below: U 23 Packet Pg.2594 D.5.e CU (a) Patent costs. (1) The following costs related to securing patents and copyrights are allowable: 0 (i) Costs of preparing disclosures, reports, and other documents required by the Federal award, and of searching the art to the extent necessary to make such 0 disclosures; (ii) Costs of preparing documents and any other patent costs in connection with the U filing and prosecution of a United States patent application where title or royalty-free license is required by the Federal Government to be conveyed to the Federal Government; and (iii) General counseling services relating to patent and copyright matters, such as advice on patent and copyright laws, regulations, clauses, and employee intellectual CU property agreements (See also § 200.459 Professional service costs). CU (2) The following costs related to securing patents and copyrights are unallowable: (i) Costs of preparing disclosures, reports, and other documents, and of searching the art to make disclosures not required by the Federal award; (ii) Costs in connection with filing and prosecuting any foreign patent application, or 0 any United States patent application, where the Federal award does not require conveying title or a royalty-free license to the Federal Government. (b) Royalties and other costs for use of patents and copyrights. 0 (1) Royalties on a patent or copyright or amortization of the cost of acquiring by purchase a copyright, patent, or rights thereto, necessary for the proper performance 2 of the Federal award are allowable unless: CL CL (i) The Federal Government already has a license or the right to free use of the patent or copyright. (ii) The patent or copyright has been adjudicated to be invalid, or has been administratively determined to be invalid. Cn (iii) The patent or copyright is considered to be unenforceable. (iv) The patent or copyright is expired. (2) Special care should be exercised in determining reasonableness where the 04 royalties may have been arrived at as a result of less-than-arm's-length bargaining, such as: CD (i) Royalties paid to persons, including corporations, affiliated with the non-Federal entity. (ii) Royalties paid to unaffiliated parties, including corporations, under an agreement entered into in contemplation that a Federal award would be made. U (iii) Royalties paid under an agreement entered into after a Federal award is made to a non-Federal entity. U (3) In any case involving a patent or copyright formerly owned by the non-Federal Cn entity, the amount of royalty allowed must not exceed the cost which would have been allowed had the non-Federal entity retained title thereto. CU 9.23 NON-WAIVER OF IMMUNITY CU Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the CONSULTANT and the COUNTY in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the COUNTY be required to contain any provision for waiver. U 24 Packet Pg.2595 D.5.e CU 9.24 PRIVILEGES AND IMMUNITIES 0 All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability,workers' compensation, and other benefits 0 which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this U Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. 9.25 LEGAL OBLIGATIONS AND RESPONSIBILITIESCU CU Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely 2 performance thereof by any participating entity, in which case the performance may be 0 offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional E or statutory duties of the COUNTY, except to the extent permitted by the Florida r_ constitution, state statute, and case law. U 9.26 NON-RELIANCE BY NON-PARTIES C CL CL No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the CONSULTANT and the COUNTY agree that neither the CONSULTANT nor the COUNTY or any agent, en officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. U 9.27 ATTESTATIONS AND TRUTH IN NEGOTIATION r_ 0 CONSULTANT agrees to execute such documents as COUNTY may reasonably require, including a Public Entity Crime Statement, an Ethics Statement, and a Drug- U Free Workplace Statement. Signature of this Agreement by CONSULTANT shall act as the execution of a truth in negotiation certificate stating that wage rates and other e factual unit costs supporting the compensation pursuant to the Agreement are accurate, complete, and current at the time of contracting. The original contract price and any additions thereto shall be adjusted to exclude any significant sums by which CU the agency determines the contract price was increased due to inaccurate, incomplete, CU or concurrent wage rates and other factual unit costs. All such adjustments must be made within one year following the end of the Agreement. 9.28 NO PERSONAL LIABILITY No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall U 25 Packet Pg.2596 D.5.e CU be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 0 9.29 EXECUTION IN COUNTERPARTS 0 This Agreement may be executed in any number of counterparts, each of which shall U be regarded as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. 9.30 COMPLIANCE WITH LAWS AND REMEDIES FOR NONCOMPLIANCE CU r_ CU The CONTRACTOR shall comply with and is bound by all applicable Local, State, and Federal laws, rules and regulations. The following federal laws and regulations will apply to this Agreement: 24 CFR 570, 2 CFR Part 200- Uniform Administrative Requirements, cost Principals and Audit Requirements for Federal Awards (links Attached as Exhibit B), 2 CFR 0 Part 200 Overview for Grantees Grants Management &Oversight Division/Office of Strategic Planning and Management (Exhibit C), and Federal Register Guidance (82 FR 5591 & 82 FR 36812 and 81 FR 83254) and 83 Federal Register (FR) 5844. 0 All funded activities under this agreement shall meet one of the three National Objectives listed 2 in 24 C.F.R. 570.483(b), (c), and (d) CL The Community Development Block Grant - Disaster Recovery (CDBG-DR) allocation to the State of Florida is governed by the following laws and regulations: a. The Housing and Community Development Act of 1974; en b. Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C.5155), as amended; t c. Section 18 of the Small Business Act, as amended (14A U.S.C. 647) 44 CFR 206.191 Duplication of Benefit d. Duplication of Benefits Federal Register, Vol. 76, No.221, November 16, 2011 (76 FR 71060) Public Law 113-2: e. Disaster Relief Appropriations Act, 2013 (at HR 152-34) f. The HUD Federal Register Notice at 78 FR 14329 published March 5, 2013 g. HUD Federal Register Notice at 78 FR 23578 published April 19, 2013 U h. HUD Federal Register Notice at 78 FR 76154 published December 16, 2013 a) i. The applicable laws of the State of Florida; and - j. By the laws and regulations promulgated by the State for the CDBG-DR program. � k. In addition to the citations noted, the CDBG-DR allocation is also subject to "cross- cutting" Federal requirements referenced herein and contained in 2 CFR 200 Sub-p Federal Changes CU FEDERAL CHANGES: Contractor shall at all times comply with all applicable Federal CU regulations, policies, procedures and directives, including without limitation those listed directly or by reference in this Contract between the State of Florida Department of economic opportunity and the Contractor or Sub-recipient, as such Federal regulations, policies, procedures and directives may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this contract. Reference: (49 CFR Part 18) U 26 Packet Pg.2597 D.5.e CU Remedies for Noncompliance If a Contractor or sub-recipient/County fails to comply with Federal statutes, regulations or 0 the terms and conditions of a Federal award, the Federal awarding agency or the State of Florida may impose additional conditions, as described in 2 CFR 200.207 Specific 0 conditions. If the Federal awarding agency or the State of Florida determines that noncompliance cannot be remedied by imposing additional conditions, the Federal U awarding agency or the State of Florida may take one or more of the following actions, as appropriate in the circumstances: (a) Temporarily withhold cash payments pending correction of the deficiency by the Contractor or Sub-recipient/County or more severe enforcement action by the Federal awarding agency or State of Florida. CU (b) Disallow (that is, deny both use of funds and any applicable matching credit for) all or CU part of the cost of the activity or action not in compliance. (c) Wholly or partly suspend or terminate the Federal award. (d) Initiate suspension or debarment proceedings as authorized under 2 CFR part 180 and Federal awarding agency regulations (or in the case of a State of Florida, recommend 0 such a proceeding be initiated by a Federal awarding agency). (e) Withhold further Federal awards for the project or program. (f) Take other remedies that may be legally available. 0 Reference: (2 CFR 200.338) 2 9.31 FEDERAL CONTRACT REQUIREMENTS CL CL The CONTRACTOR and its subcontractors must follow the provisions, as applicable, as set forth in 2 C.F.R. §200.326 Contract provisions and Appendix II to 2 C.F.R. Part 200, as amended, including but not limited to: en t 9.31.1 Davis-Bacon Act, as amended (40 U.S.C. §§3141-3148). When required by Federal N program legislation, which includes emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant Program, Port Security Grant Program and Transit Security Grant Program, all prime construction contracts in excess of $2,000 awarded by non- Federal entities must comply with the Davis-Bacon Act (40 U.S.C. §§3141-3144, and §§3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, U "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required U to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. If applicable, the COUNTY must place a current prevailing wage determination issued by the Department of Labor in each solicitation. The prevailing wages determination issued by the CU Department of Labor and included in the Request for Proposals will apply. The decision CU to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The COUNTY must report all suspected or reported violations to CU the Federal awarding agency. When required by Federal program legislation, which includes emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant Program, Port Security Grant Program and Transit Security Grant Program (it does not apply to other FEMA grant and cooperative agreement programs, including the Public Assistance Program), the contractors must also comply with the Copeland "Anti- U 27 Packet Pg.2598 D.5.e Kickback"Act(40 U.S.C. §3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work 0 Financed in Whole or in Part by Loans or Grants from the United States"). As required by the Act, each contractor or subrecipient is prohibited from inducing, by any means, 0 any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The COUNTY U must report all suspected or reported violations to the Federal awarding agency. (1) Contractor. The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract. CU r- (2) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the CU clause above and such other clauses as the FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract 0 clauses. U (3) Breach. A breach of the contract clauses above may be grounds for termination of 0 the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12. 2 CL CL 9.31.2 Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, which includes all FEMA grant and cooperative agreement programs, all contracts awarded by the COUNTY in excess of$100,000 that involve the employment of mechanics or laborers must comply with 40 U.S.C.§§ 3702 and 3704, as en supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. §3702 of the Act, each contractor must compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the Q standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or 0 dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. U) 9.31.3 Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit CU organization regarding the substitution of parties, assignment or performance of CU experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, CU "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any CL implementing regulations issued by the awarding agency. 9.31.4 Clean Air Act (42 U.S.C. 7401-7671g.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387). Contractor agrees to comply with all applicable standards, orders U 28 Packet Pg.2599 D.5.e CU or regulations issued pursuant to the Clean Air Act (42 U.S.C. §§7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. §§1251-1387) and will 0 report violations to FEMA and the Regional Office of the Environmental Protection Agency (EPA). The Clean Air Act (42 U.S.C. 7401-7671 q.) and the Federal Water 0 Pollution Control Act (33 U.S.C. 1251-1387), as amended—applies to Contracts and subgrants of amounts in excess of$150,000. U 9.31.5 Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 CU Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and CU Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 0 9.31.6 Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person 0 or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a 2 member of Congress in connection with obtaining any Federal contract, grant or any CL CL other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of en 1995 who has made lobbying contacts on its behalf with non-Federal funds with respect to that Federal contract, grant or award covered by 31 U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the State of Florida Department of Capital Planning 04 and Resiliency. References: (31 U.S.C. 1352 as amended by the Lobbying Disclosure Act of 1995, P.L. 104-65; 49 CFR Part 19, 49 CFR Part 20) 9.31.7 Compliance with Procurement of recovered materials as set forth in 2 CFR � 200.322. CONTRACTOR must comply with section 6002 of the Solid Waste Disposal Act, as amended, by the Resource Conservation and Recovery Act. The requirements of U Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest U percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for CU procurement of recovered materials identified in the EPA guidelines. CU Other Federal Requirements: 9.31.8 Compliance with Section 3 of the Housing and Urban Development Act of 1968 —The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, but not in derogation of compliance with Section 7(b). The CONTRACTOR should review the DEO Subrecipient Agreement for further guidance and required forms. U 29 Packet Pg.2600 D.5.e CU r- 9.31.9 Americans with Disabilities Act of 1990, as amended (ADA) —The CONTRACTOR will 0 comply with all the requirements as imposed by the ADA, the regulations of the Federal government issued thereunder, and the assurance by the CONTRACTOR pursuant 0 thereto. U 9.31.10 Disadvantaged Business Enterprise (DBE) Policy and Obligation - It is the policy of the COUNTY that DBE's, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with COUNTY funds under this Agreement. The DBE requirements of applicable federal and state laws and regulations apply to this Agreement. The COUNTY and its CU CONTRACTOR agree to ensure that DBE's have the opportunity to participate in the CU performance of this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with 2 C.F.R. § 200.321 (as set forth in detail below), applicable federal and state laws and regulations to ensure that the DBE's have the opportunity to compete for and perform contracts. The COUNTY and 0 the CONTRACTOR and subcontractors shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts, entered pursuant to this Agreement. 0 2 C.F.R. � 200.321 CONTRACTING WITH SMALL AND MINORITY BUSINESSES, 2 WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS CL CL a. If the CONTRACTOR, with the funds authorized by this Agreement, seeks to subcontract goods or services, then, in accordance with 2 C.F.R. §200.321, the CONTRACTOR shall take the following affirmative steps to assure that minority enLM businesses, women's business enterprises, and labor surplus area firms are used whenever possible. b. Affirmative steps must include: N r (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks U or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; U (4) Establishing delivery schedules, where the requirement permits, which Cn encourage participation by small and minority businesses, and women's business enterprises; (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development CU Agency of the Department of Commerce. CU (6) Requiring the Prime contractor, if subcontractor are to be let, to take the affirmative steps listed in paragraph (1) through (5) of this section. CL 9.31.11 The Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment U 30 Packet Pg.2601 D.5.e CU eligibility of all new employees hired by the subcontractor during the Contract term. 0 9.31.12 Access to Records: Contractor/Consultant and their successors, transferees, assignees, and subcontractors acknowledge and agree to comply with applicable 0 provisions governing the U.S. Department of Housing and Urban Development (HUD) and the State of Florida, Department of Economic Opportunity (DEO) access to U records, accounts, documents, information, facilities, and staff. Contractors/Consultants must 1. cooperate with any compliance review or complaint investigation conducted by HUD or DEO 2. Give HUD or DEO access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other CU individuals and information as may be necessary, as required by HUD and DEO CU regulations and other applicable laws or program guidance. 3. Submit timely, complete, and accurate reports to the appropriate HUD and DEO officials and maintain appropriate backup documentation to support the reports. L 0 9.31.13 Logo and Flags: Contractor shall not use the Department of Housing and Urban Development (HUD) seal(s), logos, crests, or reproduction of flags or likeness of HUD agency officials without specific approval. 0 a) 9.31.14 Changes to Contract: The Contractor understands and agrees that any cost resulting from a change or modification, change order, or constructive change of the agreement CL CL must be within the scope of any Federal grant or cooperative agreement that may fund this Project and be reasonable for the completion of the Project. Any contract change or modification, change order or constructive change must be approved in writing by both the COUNTY and Contractor. enLM 9.32 DEO requirements 04 9.32.1 If any portion of this agreement is funded by the Florida Department of Economic Opportunity, The CONTRACTOR will be bound by the terms and conditions of the Federally-Funded Community Development Subaward and Grant Agreement between COUNTY and the Florida Department of Economic Opportunity (DEO) (Attached Hereto as Exhibit A). 0 U 9.32.2 The CONTRACTOR shall hold DEO and COUNTY harmless against all claims of whatever nature arising out of the CONTRACTOR's performance of work under this U Agreement, to the extent allowed and required by law. 9.32.3 Religious Activities: The Contractor or Sub-recipient agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.2000), such as worship, religious instruction, or prose lytization. CU CU Applicable to Professional Services Contracts 1. Inspection of Records CL All Contractor records with respect to any matters covered by this agreement shall be made available to the Grantee, grantor agency, and the Comptroller General of the United States or any .. of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any U 31 Packet Pg.2602 D.5.e deficiencies noted in audit reports must be fully cleared by the contractors within 30 days after receipt by the contractors. Failure of the Contractor to comply with the above inspection 0 requirements will constitute a violation of this contract and may result in Remedies for Non- Compliance or Termination as provided for in the Contract. 0 2. Section 3 U The State of Of Florida requires the Contractor and all applicable sub-contractors to follow the State's Section 3 requirements as defined by the State's Section 3 Plan. 3. Minority Owned, Woman Owned or Section 3 Business Utilization CU The State of Florida requires the Contractor meet or exceeds the Contractors stated proportional CU use of Minority Owned, Woman Owned or Section 3 Business that the Contractor stated in responding to the Request for Proposals or Request for Qualification. The Contractor understands and agrees that failure to meet this requirement may result in termination or such other sanctions as may be solely determined by the State. 0 Applicable to Construction Contracts r_ 1. Bonds U No surety will be accepted by the State if the Bidder is now in default or delinquent on any bond > or has an interest in any litigation against the State. All bonds shall be executed by surety 2 CL companies licensed to do business in the State of Oklahoma and acceptable to the State Council. CL Each bond shall be executed by the Contractor and the Surety. �~ The State requires a Bid Bond to be submitted at the time of the Bid LM U) The State requires a Maintenance Bond, a Performance Bond and a Statutory Bond for Bidders entering into a contract with the State CD Bid Bond CD Bidders will include a bid bond, bank check or irrevocable letter of credit for 5% of the bid if the bid is over $50,000. CD Upon award of bid, bonds shall be submitted to the State of Florida. Maintenance Bond: A good and sufficient Maintenance Bond shall be required in an amount equal to one hundred 0 (100) percent of the total amount of the contract, guaranteeing such improvements against defective workmanship and/or materials for a period of one (1) year from and after the time of completion and acceptance by the State of said improvements. Performance Bond: A good and sufficient Performance Bond shall be required in an amount equal to one hundred (100) percent of the total contract amount guaranteeing execution and completion of the work in accordance with the specifications. Statutory Bond: CU CU A good and sufficient Statutory Bond shall be required in an amount equal to one hundred (100) percent of the total contact amount guaranteeing payment in full for all materials and labor used in the construction of the work. 2. Contract Work Hours and Safety Standards Act The Contractor agrees to comply with section 107 of the Contract Work Hours and Safety Standards Act, 40 U.S.C. section 333, and applicable DOL regulations, " Safety and Health Regulations for Construction " 29 C.F.R. Part 1926. Among other things, the Contractor agrees U 32 Packet Pg.2603 D.5.e CU that it will not require any laborer or mechanic to work in unsanitary, hazardous, or dangerous surroundings or working conditions. 0 Subcontracts - The Contractor also agrees to include the requirements of this section in each 0 subcontract. The term "subcontract" under this section is considered to refer to a person who agrees to perform any part of the labor or material requirements of a contract for construction, U alteration or repair. A person who undertakes to perform a portion of a contract involving the furnishing of supplies or materials will be considered a "subcontractor" under this section if the work in question involves the performance of construction work and is to be performed: (1)directly on or near the construction site, or (2) by the employer for the specific project on a customized basis. Thus, a supplier of materials, which will become an integral part of the construction, is aCU it if the supplier fabricates or assembles the goods or materials in question CU specifically for the construction project and the work involved may be said to be construction activity. If the goods or materials in question are ordinarily sold to other customers from regular inventory, the supplier is not a "subcontractor." The requirements of this section do not apply to contracts or subcontracts for the purchase of supplies or materials or articles normally available 0 on the open market. 3. Davis Bacon Act 0 A. Minimum wages 1) All laborers and mechanics employed or working upon the site of the work (or under the 2 CL United States Housing Act of 1937 or under the Housing Act of 1949 in the construction CL or development of the project) will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or U) cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto N and made a part hereof, regardless of any contractual relationship which may be alleged c� to exist between the contractor and such laborers and mechanics. 2) Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph (1)(iv) 0 of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the U particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR Part 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified CU for each classification for the time actually worked therein: Provided, the employer's CU payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination and the Davis-Bacon poster (WH-1321) shall be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by the workers. 3) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The U 33 Packet Pg.2604 D.5.e contracting officer shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met: 0 a. Except with respect to helpers as defined as 29 CFR 5.2(n)(4), the work to be 0 performed by the classification requested is not performed by a classification in the wage determination; and U b. The classification is utilized in the area by the construction industry; and u c. The proposed wage rate, including any bona fide fringe benefits, bears as reasonable relationship to the wage rates in the wage determination; and Cu d. With respect to helpers as defined in 29 CFR 5.2(n)(4), such a classification Cu prevails in the area in which the work is performed. B. If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting officer agree on the classification and 0 wage rate(including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, 0 Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and 0 so advise the contracting officer or will notify the contracting officer within the 30-day CL period that additional time is necessary. C. In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed LM classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions, including the views of all CD interested parties and the recommendation of the contracting officer, to the Administrator N CD for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify CD the contracting officer within the 30-day period that additional time is necessary. U D. The wage rate (including fringe benefits where appropriate) determined pursuant to paragraphs (a)(1)(ii) (B) or (C) of this section, shall be paid to all workers performing work 0 in the classification under this contract from the first day on which work is performed in the classification. U (iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or U) mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof. Cu (iv) If the contractor does not make payments to a trustee or other third person, the contractor Cu may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the Q. contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. (v)(A) The contracting officer shall require that any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the contract shall be classified U 34 Packet Pg.2605 D.5.e Cu in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefor only when the following criteria have been 0 met: (1) The work to be performed by the classification requested is not performed by a classification 0 in the wage determination; and (2) The classification is utilized in the area by the construction industry; and U (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. (B) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action Cu taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, Cu Employment Standards Administration, Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. 0 (C) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), the 0 contracting officer shall refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Administrator for determination. The 0- Administrator, or an authorized representative, will issue a determination with 30 days of receipt CL CL and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (D) The wage rate (including fringe benefits where appropriate) determined pursuant to paragraphs (a)(1)(v) (B) or (C) of this section, shall be paid to all workers performing work in the enLM classification under this contract from the first day on which work is performed in the classification. t CD Withholding —the State of Florida Department of economic opportunity shall upon its own action N CD or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from the contractor under this contract or any other Federal contract with CD the same prime contractor, or any other federally-assisted contract subject to Davis-Bacon prevailing wage requirements,which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the contractor or any subcontractor the full U amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of the work (or under U the United States Housing Act of 1937 or under the Housing Act of 1949 in the construction or Cn development of the project), all or part of the wages required by the contract, the [insert name of grantee] may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased. Cu Cu Payrolls and basic records (i) Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work (or under the United States Housing Act of 1937, or under the Housing Act of 1949, in the construction or development of the project). Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in U 35 Packet Pg.2606 D.5.e CU section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 0 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 0 1(b)(2)(B) of the Davis-Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially U responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates CU prescribed in the applicable programs. CU (ii)(A) The contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to the State of Florida Department of economic opportunity for transmission to the Federal Transit Administration. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR part 5. This information 0 may be submitted in any form desired. Optional Form WH-347 is available for this purpose and may be purchased from the Superintendent of Documents (Federal Stock Number 029-005- 00014-1), U.S. Government Printing Office, Washington, DC 20402. The prime contractor is 0 responsible for the submission of copies of payrolls by all subcontractors. (B) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the 0- contractor or subcontractor or his or her agent who pays or supervises the payment of the persons CL CL employed under the contract and shall certify the following: (1) That the payroll for the payroll period contains the information required to be maintained under 29 CFR part 5 and that such information is correct and complete; (2) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on enLM the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in Regulations, 29 CFR N part 3; (3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. (C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-347 shall satisfy the requirement for submission of the "Statement of U Compliance" required by paragraph (a)(3)(ii)(B) of this section. (D) The falsification of any of the above certifications may subject the contractor or subcontractor U to civil or criminal prosecution under section 1001 of title 18 and section 231 of title 31 of the Cn United States Code. (iii) The contractor or subcontractor shall make the records required under paragraph (a)(3)(i) of this section available for inspection, copying, or transcription by authorized representatives of the Federal Transit Administration or the Department of Labor, and shall permit such representatives CU to interview employees during working hours on the job. If the contractor or subcontractor fails to CU submit the required records or to make them available, the Federal agency may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12. Apprentices and trainees Apprentices - Apprentices will be permitted to work at less than the predetermined rate for the U 36 Packet Pg.2607 D.5.e Cu work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and 0 Training Administration, Bureau of Apprenticeship and Training, or with a State Apprenticeship Agency recognized by the Bureau, or if a person is employed in his or her first 90 days of 0 probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Bureau of Apprenticeship U and Training or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less Cu than the applicable wage rate on the wage determination for the classification of work actually Cu performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios 0 and wage rates (expressed in percentages of the journeyman's hourly rate) specified in the contractor's or subcontractor's registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice's level of 0 progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions 2 of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, CL apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator of the Wage and Hour Division of the U.S. Department of Labor determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Bureau enLM of Apprenticeship and Training, or a State Apprenticeship Agency recognized by the Bureau, withdraws approval of an apprenticeship program, the contractor will no longer be permitted to CD utilize apprentices at less than the applicable predetermined rate for the work performed until an N CD acceptable program is approved. Trainees - Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than CD the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan U approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee's level of progress, expressed as U a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding Cu journeyman wage rate on the wage determination which provides for less than full fringe benefits Cu for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed U 37 Packet Pg.2608 D.5.e CU until an acceptable program is approved. Equal employment opportunity - The utilization of apprentices, trainees and journeymen under 0 this part shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR part 30. 0 (5) Compliance with Copeland Act requirements — The contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by reference in this contract. U (6) Subcontracts — The contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR 5.5(a)(1) through (10) and such other clauses as the Federal Transit Administration may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the CU contract clauses in 29 CFR 5.5. CU (7) Contract termination: debarment — A breach of the contract clauses in 29 CFR 5.5 may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12. (8) Compliance with Davis-Bacon and Related Act requirements —All rulings and interpretations 0 of the Davis-Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5 are herein incorporated by reference in this contract. (9) Disputes concerning labor standards — Disputes arising out of the labor standards provisions 0 of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 2 CFR parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the CL CL contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees or their representatives. (10) Certification of eligibility— (i) By entering into this contract, the contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the contractor's firm is a person or enLM firm ineligible to be awarded Government contracts by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1). References: 40 U.S.C. & 167; 27a-276a-5 (1998), 29 CFR § 5 (1999) 04 04 r 4. Section 3 The State of Florida requires the Contractor and all applicable sub-contractors to follow the State's Section 3 requirements as defined by the State's Section 3 Plan. 5. National Environmental Policy Act (NEPA) 0 The Contractor understands and agrees that no action may be taken by the Contractor until such time as the State of Florida has provided a signed and executed Notice to Proceed; U The Contractor agrees to follow the requirements of 24 CFR Part 58 (NEPA), as applicable. e 6. Clean Air The Contractor agrees to comply with all applicable standards, orders or regulations issued CU pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et sere . The Contractor agrees to CU report each violation to the Purchaser and understands and agrees that the Purchaser will, in turn, report each violation as required to assure notification and the appropriate EPA Regional Office. CL The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal Assurances provided by HUD. References: 42 U.S.C. 7401 et seq., 40 CFR 15.61, 49 CFR Part 18 U 38 Packet Pg.2609 D.5.e CU 7. Clean Water The Contractor agrees to comply with all applicable standards, orders or regulations issued 0 pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. The Contractor agrees to report each violation to the State of Florida Department of economic 0 opportunity and understands and agrees that the Purchaser will, in turn, report each violation as required to assure notifications the appropriate EPA Regional Office. U The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with HUD. References: 33 U.S.C. 1251 CU 8. Energy Conservation CU The Contractor agrees to comply with mandatory standards and policies relating to energy efficiency, which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. Reference (42 U.S.C. 6321 et. Seq., 49 CFR Part 18) 0 U 9. Recycled Products The Contractor agrees to comply with all the requirements of Section 6002 of the Resource 0 Conservation and Recovery Act (RCRA), as amended (42 U.S.C. 6962), including but not limited to the regulatory provisions of 40 CFR Part 247, and Executive Order 12873, as they apply to the procurement of the items designated in Subpart B of 40 CFR Part 247. CL C CL References: 42 U.S.C. 6962, 40 CFR Part 247, Executive Order 12873 (More than $10,000) 10. Federal Register i. Public Law en t ii. Federal register notices (list that apply to FL) N r TERMINATION AND DEBARMENT PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS 31 U.S.C. 3801 et seq., 49 CFR Part 31 18 U.S.C. 1001, 49 U.S.C. 5307 The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § § 3801 et seq . and U.S. DOT regulations, "Program Fraud Civil U Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any U statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on CU the Contractor to the extent the Federal Government deems appropriate. CU The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a CU contract connected with a project that is financed in whole or in part with Federal Assurances originally awarded by HUD, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government deems appropriate. The Contractor agrees to include the above two clauses in each subcontract financed in whole or U 39 Packet Pg.2610 D.5.e in part with Federal Assurances provided by HUD. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. 0 GOVERNMENT-WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) 49 CFR Part 29, Executive Order 12549 (over $25,000) 0 Instructions for Certification U By Signing and submitting this bid, the prospective lower tier participant is providing the singed certification set out below: The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available CU to the Federal Government, the State of Florida Department of economic opportunity may pursue CU available remedies, including suspension and/or debarment. The prospective lower tier participant shall provide immediate written notice to the State of Florida Department of economic opportunity if at any time the prospective lower tier participant learns 0 that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 0 The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "persons," "lower tier covered transaction," "principal," "Contractor," 0- and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions CL CL and Coverage sections of rules implementing Executive Order 12549 [49 CFR Part 29]. You may contact the State of Florida Department of economic opportunity for Assurances in obtaining a copy of those regulations. The prospective lower tier participant agrees by submitting this bid that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded N from participation in this covered transaction, unless authorized in writing by the State of Of Florida Department of Capital Planning and Resiliency. The prospective lower tier participant further agrees by submitting this bid that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction", without modification, in all lower tier covered U transactions and in all solicitations for lower tier covered transactions. A participant in a covered transaction may rely upon a certification of a prospective participant in U a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Non-procurement List issued by U.S. General Service Administration. CU CU Nothing contained in the foregoing shall be construed to require establishment of system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. Except for transactions authorized under Paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to all remedies available to the Federal Government, the State of Florida Department of U 40 Packet Pg.2611 D.5.e CU economic opportunity may pursue available remedies including suspension and/or debarment. 0 "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction" 0 The prospective lower tier participant certifies, by submission of this bid, that neither it nor its "principals" [as defined at 49 C.F.R. § 29.105(p)] is presently debarred, suspended, proposed for U debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. When the prospective lower tier participant is unable to certify to the statements in this certification, such prospective participant shall attach an explanation to this bid. CU 2) Land Covenants CU This contract is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P. L. 88- 352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this contract, the contractors shall cause or require a covenant running with the land to be inserted in the deed or lease for such 0 transfer, prohibiting discrimination as herein defined, in the sale, lease or rental, or in the use or occupancy of such land, or in any improvements erected or to be erected thereon, providing that the Grantee and the United States are beneficiaries of and entitled to enforce such covenants. 0 The contractors, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so 0- discriminate. CL CL (3) Section 504 The contractors agrees to comply with all Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination enLM against the individuals with disabilities or handicaps in any Federally assisted program. The Grantee shall provide the contractors with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement. N r (4) The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal Assurances provided by HUD, modified only if necessary to identify the affected parties. AFFIRMATIVE ACTION U Approved Plan U The contractors agrees that it shall be committed to carry out pursuant to the Grantee's specifications an Affirmative Action Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. The Grantee shall provide Affirmative Action guidelines to the contractors to assist in the formulation of such program. CU CU Women and Minority Owned Businesses The contractors will use its best efforts to afford small businesses, minority business enterprises, and women's business enterprises the maximum practicable opportunity to participate in the CL performance of this contract. As used in this contract, the terms "small business" means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's business enterprise" means a business at least fifty- one (51) percent owned and controlled by minority group members or women. For the purpose of this definition, "minority group members" are Afro-Americans, Spanish-speaking, Spanish U 41 Packet Pg.2612 D.5.e CU surnamed or Spanish-heritage Americans, Asian-Americans, and American Indians. The contractors may rely on written representations by businesses regarding their status as minority 0 and female business enterprises in lieu of an independent investigation. 0 C. Notifications The contractors will send to each labor union or representative of workers with which it has a U collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or worker's representative of the contractors commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. CU D. Subcontract Provisions CU The contractors will include the provisions of Paragraphs X.A, Civil Rights, and B, Affirmative Action, in every subcontract or purchase order, specifically or by reference, so that such provisions will be binding upon each of its own contractors or subcontractors. 0 U COPELAND "ANTI-KICKBACK" 40 U.S.C. § 276c (1999), 29 C.F.R. § 3 (1999), 29 C.F.R. § 5 (1999) 0 The contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by reference in this contract, specifically Davis Bacon Act. 2 CL CL CONTRACT WORK HOURS AND SAFETY STANDARDS 40 U.S.C. §§ 327 -333 (1999), 29 C.F.R. § 5 (1999), 29 C.F.R. § 1926 (1998) Overtime requirements - No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or enLM permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours N worked in excess of forty hours in such workweek. r Violation; liability for unpaid wages; liquidated damages- In the event of any violation of the clause set forth in paragraph (1) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States for liquidated damages. Such liquidated damages shall be computed with U respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1)of this section, in the sum of$10 for each calendar U day on which such individual was required or permitted to work in excess of the standard Cn workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section. Withholding for unpaid wages and liquidated damages - the State of Florida Department of CU economic opportunity shall upon its own action or upon written request of an authorized CU representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract CU or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section. U 42 Packet Pg.2613 D.5.e CU Subcontracts - The contractor or subcontractor shall insert in any subcontracts the clauses set forth in this section and also a clause requiring the subcontractors to include these clauses in any 0 lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in this section. 0 Payrolls and basic records - (i) Payrolls and basic records relating thereto shall be maintained by U the contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work (or under the United States Housing Act of 1937, or under the Housing Act of 1949, in the construction or development of the project). Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or CU costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described CU in section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 0 1(b)(2)(B) of the Davis-Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or 0 mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs 2 shall maintain written evidence of the registration of apprenticeship programs and certification of CL CL trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. Q) e) t 04 The Remainder of this Page Intentionally Left Blank r U 0 U U Cn CU CL 43 Packet Pg.2614 D.5.e CU IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly authorized representative on the day and year first above written. 0 0 U (SEAL) BOARD OF COUNTY COMMISSIONERSCU CU Attest: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA By: By: Deputy Clerk Mayor/Chairman U Date: U 2 CL CONTRACTOR CL By: ;4nathan Burgiel en Titl 6- Business Unit Presid t N The foregoing instrument was acknowledged before me, by means of N physical presence or ❑ c� online notarization, on this 5th day of October 2020, by Who is (X) pe naIly known to me or ( produced a driver's license as identification. NOTARY PUBLIC, ST E F FLORIDA U Notary Public i Print, type of stamp commissioned name of U Sandra M Fajardo notary Fly Commission GG 191 Cn Expires & 0 END OF AGREEMENT CU r- CU CL 44 Packet Pg.2615 D.5.e ATTACHMENT A CU r- SCOPE OF WORK AND PRICING 0 0 All services shall comply with the U.S. Department of Housing and Urban Development (HUD) and DEO guidelines. These services will be funded under the Federally-Funded Subrecipient Agreement between the °- County and the Florida Department of Economic Opportunity (DEO) and attached hereto as Exhibit "A" and the State of Florida Action Plan for Disaster Recovery. The CONTRACTOR is bound by the terms and conditions of the County's Subrecipient Agreement with DEO. CU The CONTRACTOR is required to be familiar with and shall be responsible for complying with all federal, state, CU and local laws, ordinances, rules, and regulations that in any manner affect the work and the environment The CONTRACTOR agrees to provide reports or information to the County as needed to comply with the County's obligation to submit reports to DEO on the progress of the work under this Agreement. 0 U The County for will issue Task Orders for Grant Management Services in accordance with the implementation of the CDBG-DR VHBP. 0 U Q) The Grant Management Services include the following: CL CL CDBG-DR Program Design and Implementation • Assist Monroe County in developing the program, design, and implementation services necessary tc mobilize/launch its production implementation systems with a team of county employees assigned tcCn °- support the program delivery. To support the programs and projects to help people, properties, and communities recover from storm related damage due to Hurricane Irma as follows: • Assist in developing a staffing plan for Monroe County CDBG-DR VHBP that includes: N o Organizational Chart; o Job Descriptions for County, contracted staff, and vendors; o Scope of work and procurement plan for vendors and construction consultants. • Assist in the administration of the financial management system in a manner that complies with all u. applicable HUD, CDBG-DR, and DEO rules. • Establish and administer quality assurance and quality control system in a manner that complies with ou all applicable HUD, CDBG-DR, and DEO rules. • Establish and administer a system record, applicant case management, and buyout project tracking °- system. Cn • Establish and administer public information and communications program. • Design and implement a public outreach campaign to target home owners that may have been impacted by Hurricane Irma. CU • Establish and administer production/grants management reporting system. • Provide ongoing program administration, policy, grants, and financial management services to support cu Monroe County CDBG-DR Programs and Projects. CU • Develop underwriting criteria that meet or exceed underwriting standards found in 24 CFR 570.209. • Develop policies and procedures that at a minimum address compliance requirements, application cL process and requirements, and reporting methodology • Complete program / project design and process maps for launch of intake and buyout services including: applicant case management, damage assessment by a certified assessor, demolition and construction management, land and structure buyout, appraisal, environmental review, title services; legal services, finance, compliance and reporting. 45 Packet Pg.2616 D.5.e • Assist with meeting deadlines imposed by the State of Florida DEO and HUD for CU documentation, completion of work, etc.; • Review of current County policies and assistance with development and documentation of 0 new County policies to ensure compliance with HUD and State of Florida DEO requirements and guidelines; • Prepare documentation related to performance of contracted services to ensure that estimates are accurate, and expenses are eligible and documented, and that project work is properly documented for sufficient reimbursement to the County from the State of Florida; Intake, Eligibility, and Acquisition Operations • Develop policies, procedures, and provide guidance for managing a CDBG-DR VHBP CU • Complete program/project design and process maps for launch of intake and construction services. CU • Design a Voluntary Home Buyout application and application process. • Administer intake center and applicant case management; • Provide Intake and Eligibility operators who are cable of quickly and efficiently conducting application E processing to include determination of program eligibility in accordance with all program requirements, ownership, FEMA, insurance and other payments, duplication of benefits, and other documentation as Z required. E • Intake center must be operational and staffed in a manner to reduce wait time and to accommodate r_ working families. U a) • Provide mobile intake center as requested by County. • Consultant will ensure that bi-lingual (Spanish) as well as any other language issues are addressed EL CL with all applicants. • Consultant must be granted approval from the County before the closing of any Intake center. Intake operations will begin within forty-five (45) days of award of this contract unless otherwise agreed to by the County. • Intake operations will last six (6) months for application acceptance and completion. County reserves cn the right to extend operations for up to three (3) additional months. • Provide timely, ongoing communications with each applicant regarding the status of their application. cN • Provide a certified inspector to assess damages of each property to assure that damages were caused by Hurricane Irma. • Coordinate, monitor, track, and troubleshoot buyout services in coordination with the County and contracted vendor services including the following: land and structure buyout, appraisal, environmental u. and historical review, title services, legal services, demolition and construction management, finance; compliance and reporting. U • Assist with citizen complaints, dispute resolution and appeals to ensure timely resolution; a) • Assist with development of policies and procedures to detect and prevent fraud, waste and abuse • Assist with performing negotiations, presenting sale offers to property owners, and coordinate closings Cn per HUD, State of Florida DEO and County guidelines; • Provide tenant relocation services following mandatory Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA) as applicable, and as amended (49 CFR 24), and 104(d) of the Housing and Community Development Act of 1974, as amended (24 CFR 42). Any activity subject tc cu the URA must document completion of the acquisition by submitting all documentation required for a cu desk monitoring of the acquisition, including a notice to property owners of his or her rights under URA, an invitation to accompany the appraiser, all appraisals, offer to the owners, acceptance, contract for sale, statement of settlement costs, copy of deed, waiver of rights (for donations), as applicable. The documentation shall be submitted to prior to completing the acquisition (closing) so that DEO can determine whether remedial action may be needed. The Subrecipient shall provide relocation assistance to displaced persons as defined by 24 C.F.R. § 570.606(b)(2), that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project; U 46 Packet Pg.2617 D.5.e Finance Compliance and Reporting CU • Develop and operate an interim system record, applicant case management, and project tracking system. 0 • Complete update of unmet needs data. • Assist in submitting revised budget for homeowner services project based on updated unmet needs and intake center data. • Provide ongoing project implementation, compliance management supervision/support, and reporting services. • Support the county in responding to any audits requested by external organizations. • Assist with document verification insuring that there is no duplication of benefits in accordance with HUD, federal, and state policy. • Consultant will work closely with County staff to provide a report that includes metrics that demonstrate CU the implementation costs to date with projected spending. • Provide a monthly report that outlines the progress made to date, the projected activities to be completed in the upcoming months, and any risks or issues identified for the delivery of the projects and details the grant funding approved versus funding disbursed. The report must be submitted tc County staff 10 days after the end of the month. U • Complete contract and subcontract activity form HUD-2516 April 15 and October 15 of each year through DEO's SERA reporting system. • Provide a weekly status update on pending, active, and completed assistance applications. • Provide a detailed timeline for implementation consistent with the milestones outlined in the subrecipieni agreement and report actual progress against the projected progress on a monthly basis. CL C CL • Provide a detailed budget and measure actual cost versus projected cost on a monthly basis. • Annually by July 15 provide a Section 3 Summary Report. • Assist with project final inspections, audits, and compliance with all applicable HUD, CDBG-DR, and State of Florida DEO rules, regulations, policies, and procedures, and; en • Provide close-out reports in compliance with subrecipient agreement. • Select and implement an electronic and/or web-based tools for the management of the VHBP and long- t term data management. Ensure close coordination with Monroe County Information Technology Department in the evaluation, implementation and utilization of all electronic systems to ensure transfer at the end of the contract period; • Assist with developing safeguards for use and storage of program data, including prevention of U unauthorized access and prevention of accidental or unlawful destruction or loss of data; • Implement procedures to return all program data to Monroe County in a useable format at the r conclusion of any contract executed from this RFP; • In accordance with 102(b), Public Law 101-235, 42 U.S.C. § 3545, assist the County with submission and updates of Form HUD 2880 to DEO within thirty (30) calendar days of changes in situation which would requires that updates be prepared; U) • Meet or exceed federal underwriting standards and establish underwriting criteria that, complies with CBBG criteria at 24 CFR 570.209; • Other related activities as requested by the County. CU r_ cu Contractor shall ensure that all program materials and applications shall include "Warning: Any person who knowingly makes a false claim or state to HUD may be subject to civil or criminal penalties under 18 U.S.C. 287,1001 and 31 U.S.C. 3729. The CONTRACTOR may also be tasked to assist with the Relocation Assistance Act (see 42 USC 61 Uniform Relocation Assistance and Real Property Acquisition Policies for Federal and Federal Assisted Programs) following mandatory Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA) as applicable, and as amended (49 CFR 24), and 104(d) of the Housing and Community Development Act of 47 Packet Pg.2618 D.5.e 1974, as amended (24 CFR 42). Any activity subject to the URA must document completion of the acquisition CU by submitting all documentation required for a desk monitoring of the acquisition, including a notice to property owners of his or her rights under URA, an invitation to accompany the appraiser, all appraisals, offer to the 2 owners, acceptance, contract for sale, statement of settlement costs, copy of deed, waiver of rights (for donations), as applicable. The documentation shall be submitted to prior to completing the acquisition (closing) 0- so that DEO can determine whether remedial action may be needed. The Subrecipient shall provide relocation assistance to displaced persons as defined by 24 C.F.R. § 570.606(b)(2), that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. Pricing Hourly Pate Schedule CU Estimated Cost by Labor Category]1],[2] CU Project Manager $16572860 $471,900Grants Technician $1354 $149,040Administrative Specialist $100 13,200 Intake/Case worker Specialist $90 2207 $198,630 Information Technology and Data Management Specialist $90 110 $9,900 0 Financial Manager $210 22 $4,620 U Grant Compliance $275 176 $48,4400 L Quality Assurance Specialist $120 172 $20,640 CL CL Planning and Program Support Subject Matter Experts(SME) $250 132 $33,000 Relocation Specialist $180 110 $19,800 Estimated Total $969,1.30 [11 The above estimated,revel of effort and associated costs are based on available information at the time the estimates were e) prepared and do not represent the actual cast of the project. The fee forservices will be based on the actual hours of services furnished multiplies`by Tetra Tech's hourly rates. [2]Tetra Tech may take the following actions, in its discretion,so long as Tetra Tech does not exceed the estimated total:(i) 04 Use fewer hours of one labor category and more hours of another labor category or categories and(ii)use fewer hours within one project task and more hours within another project task. [3]The hourly rates are fully burdened to include overhead,profit,travel expenses,program printing,and mailing cost. U Estimated Cost by Labor Categlory for Data Management option 2-RecoveryTrac'" 1] [2] Project Manager $165 132 $21,780 a) Information Technology and Data Management Specialist $90 77 $6,930 U Reporting Analyst $240 176 $42,,240 U) Estimated Total $70,95i' [1]The above estimated level of effort and associated coasts are based can available information at the time the estimates were prepared and do not represent the actual cost of the project. The fee forservices will be based on the actual hours of services CU furnished multiplied by Tetra Tech's hourly rates. CU [21 Tetra Tech may take the following actions, in its discretion, so long as Tetra Tech does not exceed the estimated total: (i) Use fewer hours of one labor category and more hours of another labor category or categories and()use fewer hours within CU one project task and more hours within another project task. CL [3] The hourly rates are fully burdened to include overhead,profit, travel expenses,program printing,and mailing cost. U 48 Packet Pg.2619 D.5.e cu r- 0 0 cn a) u cn r— EXHIBIT A DEO SUBRECIPIENT AGREEMENT WITH MONROE COUNTY cu r— cu 0 u 0 [This page intentionally left blank, with agreement to follow.] 2 CL CL en t7 04 04 r r u 0 u u cn cu r— cu CL 49 Packet Pg.2620 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 Kevin a � Ia cpA s, 7 Clerk of the Circuit [ r—Moonne County, Florida CU 0 L 0 U+W Q) U DATE: June , 2020 _ mHelene Wetherington,Director DepartmentLocal Disaster Recovery C. FROM: Pamela E 0 Attached is a copy of Resolution No. 150-2020 acceptinge e ent GrantBlock -Disaster Recoverys in 1 ' ' for 7e Florida Department of Economic implementationof t Program and direct the County Administraator sign the sub-recipient eto > 2 CL CL Please be sure to provide our office widi a copy of the fully executed agreement once signed by DEO. Should y 1mve any questions,please feele to contact me . en t7 04 04 r r U r- 0 U U Cn CU cc: File CL K BUILDING Whitehead 117 Overseas Higliwayh High Marathon,Floida 33050 Fliurtalon Key,Hadda 33070 Pl ' 1 - - - Packet Pg.2621 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 CU 1t.jaj0AAQ 15O 0 A RESOLUTION BY THE MONROE COUNTY BOARD 0 OF COUNTY COMMIsSIONERS APPROVING THE Cn FLORIDA DEPARTMENT OF ECG a)NOMIC U OPPORTUNITY (DEO) SU13RECIPIF-NT AGREEMENT Cn FOR THE COMMUNITY' DEVELOPMENT BLOCK GRANT-DISASTER RECOVERY (CDBG-DR) E VOLUNTARY HOME BLTYOUT PROGRAM AND ACCEPTANCE OF $15 MILLION IN NON MATCHING CU r- GRANT FUNDS TO IMPLEMENT THE PROGRAM M E .............. 0 U WIRFM AS, Congress has appropriated significant funds for disaster recovery through the Community Development Block Grant— Disaster Recovery ("CDBG-DIVI) PrDgram in the aftemiath of Hurricane Inna to support commun 0ity recovery; and U 2 WHEREAS, the Department o an f Housing d Urban Development C'HUD") CL CL administers the CDBG-DR grant program and issued guidelines for application and < award; and WHEREAS,the aggregate use of CDBCT-DR ftuids shall principally benefit low 0 and moderate income persons in a manner that ensures at least 70 percent of the grant Cn t7 arnount awarded under this agreement is expended for activities that benefit such persons; Q and N Q WHEREAS, pursuant to the HUD guidelines the Florida Department Of Q Economic Opportunity (1DE011) submitted a state action plan setting forth the ftte.s proposed disaster recovery prograrns, and U WHEREAS, Monroe County conducted a co de survey of im 0pacted U residents, a public outreach campaign consisting of a direct mail-out to interested individuals, a media outreach campaign, and an online regiaration survey to identify homeowners interested in the prograrn; and Cn VaMREAS, Monroe County applied to DEO for CDBG.DR funds to implement E a) a Voluntary Home Buyout pro amp that would purchase homes dwnaged by Hurricane 0) CU Inlia at pre Hurricane Inna fair market value, demolish the stracture, and maintain the r- CU property as greenspace or allow limited use of these lots in compliance with HUD regulations; and VVMREAS, on November 26, 2019 the Florida Deparl3nent of Economic Cal OPPOrtunity awarded Monroe County, $15 Million in CDBCT-DR Voluntary Home M Buyout Piograrn funds and on March 13, 2020 transmitted the Sub-recipient agreement, > E U Packet Pg.2622 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e CU NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,FLORIDA,that: 0 1. The County Administrator idirectedto sign 1 0 BuyoutSub-recipient agreement ace 1 Million i a) non-match t - 2. Monroe Countyto implement e Voluntary Home Buyout Program in compliance with all requirements imposed y Fedend statues, regulations and the terms and conditions of 's Federal Award, CU r_ CU PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, E Florida, 1 e 20th Day of , 2020, 0 Mayors r n U you 1 ...., 2 Cdiron ommissioner Craig Cates 0 U Commissioner David Rice .......a� Commissioner Sylvia Murphy 0- CL CL BOARD OF COUNTY COMMISSIONERS CLERK OF MONROE CO r -NTY,FLORIDA Cn As ...... Deputy Clerk 04 r r U MA t� � U vA CU CU CU U Packet Pg.2623 �U, o DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e t hot State Depattirient of Econolmilic Opportunity > 8 Federally-Funded I Community Development Disaster ,.Recovery a . me Buyout Pfogram SubrecipientE a "C",as 1s. tit EASED Q TH ..F C I�.,.,..,tC WI 2p W; 1 ss' � b.. 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OW 0 Rol01:11,t tI , tll \ co or £s t„ae } l r.S1,'z `.4 t 1a� f..ilk or a P t U a � �t a Yt��r ittir U Lat a olr .Adr rt r it tetra t t„ �;r l£t .t.� .li$\ �.9.4Nk .U, b ,.aaD.,ll , she or .wd lvin so1 t i v t UE if the Subredpenr,,.'.,.sa to keep at perQt„1l`arr RaQ.klt Ua, t %godow, a £ t,,,,,;a(4L! covenants I tft.b ,`any ,l,.,t}i{....;,at U) any oVm(rt. ..„a,. .agme :Y'.t,n" 1)1�!,.? i., t,.;l�..,,1 ,tl.tl S.t st ,�.a.�,�,a 1,3, taf t,..�#„t a, Vt''..m in t s s - } c ro 4(Il 4 a 1�§a r>•, r a �t 1l t rll �tre or anvKhag to a mI 1 ks W l l It l{t t a s - t £ E f q w � ? a�4lr 2:SSt�4 ' s t1 ra s a tg i � a} ft fYt( is lldl �$ ��uV r� l t � CC drang the temi of NaA31i1u.emm,l Rat" ,aSa Suh,wespient Us to aet.r W Warre changth,'is i M4: (3, � _ 1Q TStS t }at a tQ e t � 1IIe t0 t l� $riYc `iS`:t 4a ` tP S � a D � a t i ftt ,� £e,, a t -.11 t - §t. 4 d tS1tr o �n a ,g �• a.� U Packet Pg.2627 CI c,!,F",4,v,m, ........ k v,a,Q"I, r,,\A A,", ,,..a':w""", "o,,,,� "",ell,,,,,,,13 v""',"",,, DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DEO Agrecment No.-IROM0992 CU !so Paris agee DEO We, Q 110,;ynawn or of Defau:q at M sc to exetWe any ramecKes, g 6 Ahl W We to ,:Ji,,e "c" "', c""t", a" ge� t CdJ U a cm and 'c11c,:l,, is due dinctiv X) aas of(304 V%M, Ran of sabhC ......ts be ¢....... shenmac symne CT 5UPPq in eVent afaJelat, c'sr,'sws, thi Paryr she!,, E MY cu,- e t, As Agmanen; HK My A Lnds."" wa's lmgmph We Ma WH anW kt gAW hg ,, S op , Mue l Wat Full in Eh a asee of any ddq Te ....... 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All (,w�t;,.ci,'.zs�.#.S„"., ,��;�, `�`�al Cu S '4 5 CM 3`re 4 s I writing,' ' S' f-`9H A__,,gg `� }"t' is $ t and conclusive As„3`j& `" i,ftc a"afi,ii'Fi"e.:i;i i;.i<r.;Eves 2.�,;#t'di i.;#:'a..l.T..':sS. .iiL'.,#.,�i°.c.ri,alMi,Fr$s',33e ,I "iNi-.`lh DEO Wi hiiin i"',Zv"�,'.:.;'i,q o"_ : � ri %a 'i"#y s t".#ion h�"'.date of i a ip':offlae,.ki.#.iai � �.,a:..t i .a ti5 #r'a�..d ��. i"is..-'Y '; `escr W..i.., `"# :l r ' - i #. "'" s #v an b:Rt" z# Cf4i'f;# T..dis hie s.,Ptore aK t s"o ability to s is 4k /a,'a"�g"'#:,#`h " ""0.,r ie.e of disp s'le L -rem:l asi..'xn.a i s.a l iu .ice#z i#t ,,.s e , ,,t"i s -I'k,"v.R Y #a a€ tti to t ai`iploy t ",d t'C�+7a! w' i:� i�..dix ad'.4.,ti in Chapter, '.2`0, i'�S � a u i }, Citizenwon at�s:i�sa iTa' �}ri rr.,,, .s .�=.s �i.8�@,O h^ w 0.T'$T T -unt� �" e rto u # � manner,usuaLly,Within E as r a#d#i # s e # ab T t HUD,if Tia'i dT f mad i T"Ito&ku s a r"� ? > t pais a.;`ba to iia CL ➢;; is a d,.:E,.s v a 1t iT�s'i # i :.f # srr ... ,aui3 h, Ica a#,d "TdF.i;; ,iT#... i # : + aayi i : i,TTs, was r1m Ti#iiidicI a orc"--to#.(:c�ram�if rix es. aais aids ii �i�a'sz guddC,�nes and Ut z�,.r ri t #sl ndl:#lc d ,i�.. s is , CL the a right-� #i �;`.o`a�"jr�t..o af�ppesss Find dhe process 'For :iiii , aao::pl�n Via, ��*f imnin an e.�atpeaL Apphican,ts as.iP., iT"'a f iis^T e ?32i,:.;'rii- '"t'�,i.?a "t'„.s:.`=-=-:.# e el ti:,,.E:ri:#s related to one of 7,.,?„ fem.Umixming ai u"" i, .i,.s'ti T s ' ,.d,ixi"3s.��ii s. 21 s „ua`.."Ce 'vre casa.�re,�..a,Sii i ior,, `ulg CD ,'.':) +#e go c,#gptwxxi"1,t,,,i,sio.d"'.",anzu ��, s,aa k`�:ii,a�!�t,'."ra�r"#xi�T;�" #"fd d#e#.,esialuil prqg� ,,au rtTmc,. hl Citizens may .Er, rSsitexxcomp, i#it or � � imi,'i'#i�T ""'he i,ii�i .r.�. .,sast � .�:o sr�ry �!2i,i. rar A ?1, iwT 4"i`€;O e ofi Dis,ci.?:^ia Rer;`; i'ai�" 2 'Io,t cika Department f� cotnl:�':ikEia �p b ii#�Tis. 't''7 � i ..he i` i ld i3 ding,IMISC 160 Alt h asee,Fid nela#a 2399 u a�y i.-i z s".u,-i"rsi #,..ipie.t Nxi handle ci-IM.,,.i.€,Co n"'kPl inas b sl c U) 4# Sm#(VCSb ka`",.E"thfizaasia`4ecestwny, r - is's,a i i iw:i' Cu Cri if the a.'ifi..ii,"+` dmis c. not s.iaa.isa ed fi✓ai' n#'t {``'n:s air i..#'sl€.ii'"aa,= det {'i`si.uff, '',.:Va s i'!a#'=a.i the ,,,.ofn p «l` sr-n may. .#k r„#. i fi i n:i n ap-�,x , i y fz.s�o a.?g the inst ;c-da Cu Ate :#smw, ed in #.�i.,?. .,sa i� „r kz� �.� P( c`�, , f' i. the coi,tl°;'#�`ion of i .i, his pi,W process,da T mpl k5w.' has o,been cads' ed lxr]"' h the '#;.sp 6' nse,f a fi3 ai „4R "S.�da6un iay,i ,�,i be � Di.$J,3.#i°tasient of o-.,A„ortors6a:c.s�"N', `,.- ` f ,f`s, ., 0 $$ d� u Packet Pg.2629 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 Ims)4M.Mit son PmX00 -6 w-k 14,1 7 no "W"g 1401"10-n An nor" n&K vas M it -to hmn r' 00--m—id TRAIV "1 7 WTV"A 4--nmI IM CYN Mon, !AD, 917 pq ,,,W , v -1,,, U (15) Terminadon. On, F M1 C dnA yGony tj qy-, fly TIT,() cl E n"Nov, W" ri I'Umpt, two, T�' ry S", 10 rt 2_ V nly FNrN, VVMyq W" 1111 WaR, TIUM gm m-, T"Tim WICCOU,I E C "y -nom,'=,Q li& -C PnO mhl, mm" 'n im dam,ra-, moro nv"nl qq i­L-CA. lit In monn" -naqms Mma lAn P- on 'm orn"T"n" P-mmys Im -T&A Von ms MAK"p, Ag"n-0. RS i-non , nv to ­m TIM no 1 mah! U 0 a) -M) r-j" m 01y Qm. � ,an x-ny", by non"IA "A > 2 by 751% Wwq hir; CL COL K_ Lost, of np-im! -"ammsnow, 1, knmn�n , if r tit "1 0- qf V0,01 nmm 7=3 mQ_aV& &m -1 a- Tm +n van, 0-1 ;IV %a- All!M A5 & st A A-, ly-mm, Zi- wmh ..... LM -m-T us -n m 1, j�I 7.7w rup j,nj z CU) V Um. pun qr 7 am Most acm rks"m n, mm�&.'m- t CD pa-mW 00MC- V,"1", 1, noun by <K P—OlAah'" omv 1-jvn Ow (& ­n K I' 'n. "",sty s"r CD V, in tic rvyz -hot Sy q,m1xn,­ % �­­­(.....J V_ Ar S"m"woo royal 0; on glyin nt t t <Gr MAP IF slkworl 011 C-n 01 qs rimn ovaAnd, '4601"W". Toot, %hiq 0 0 U ....... 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AFRAW and hiouhq�" > AgencW'i Act 1910 d i ha E I-- U Packet Pg.2634 narown wi, A"= 0"W Ammmm-, DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 ,DRIED- -ec t1hIrm 11,001922", 1012 , e-65 h 199 !z'�,,y f"'x' A l OF i , Qua: � -6 W juseekWon hgob a nd -, A or at 1wadva Wh ic be 1A, g U (23) 00 hulal "n War cevomcer recei-rd Emu, may he Inn".1 or E a) to WA Enna lefladca ut! CM at The ""C"'ar C,(, E to"'rn pasin in kwamnAg or at;tmaping on naglyle May agony,A Mmnbe'' Jf ""M Met M emphyle Of WgMss 3,,',,zn sad sn Q& � 1 c ` y 11 '�7,s """ a' 'a 0 n "" ,aacukhg If RelyFROW 3ma, Eh Wwmg hno OF wj of any 08 2, 0 CL Tongase, CL It SUN roWt W czymT and accownce wn in, 3, Me WeAerr m"tag be inAcded sS ou skzwndv at 4 tie"c's gmmk lmnq ana "s-IJ, dewnwed 1""" t C14 CD N gel'w' prensydhe Aw MAIng or Sonsaclon ApmW by Wi (�J,SAC,- CD re(q, uE , �' �!� � S hwa e s p" "J" "ao' (24) Gts 0 d U U =M- ML A MT 0 MET OK K'�'s.......... 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"r be jt,�,1 e§..t t43 penaides .mAez�s°cidon s9,io, y} e Slabrec'Uaierttno o f D v rb;ffl n,, 'a £ a h rxologiosl hC,)uursS a a n.s aw w y_ Yv 4.a a d onologicall awn'iw .L nyat 6ilu' nww' #.b.emple , s Possession twiateci o �hvws Agrewnwaa s.IS a Eabda„ndwiLsdP,ws wtw irw`a?pe, used, c"'�"viet .ah "�,"�toved (t+�i;wept o1 ' e ordlinary course of E t "+.anles,a) I'mr a.a`at"=.wnt,'::except an a" -.t.h,01s„a>9'�'ed re,'p"wtCvvvt,"en ve co DEO "I'lsd oS`.FE..,lbreci wAt"wwt naaiaR%:tou pm"rrn...Ele awiw..�,.s a� CU CEO, in da).. ar#q steps as DEO ..eezr s advi liltl h to plument n aA:I C' reigairi. pos'eess.iazu Ot O b. .."+wise kaotect the y ak nw hts and haw 5,:.�,'t ri a iect's ptiv'avy i e a a farecijpieI.'t aclano edge ail- .n., EO s subject tai r Of form- '1119 F- ..f p i H t sdM:a�the rec 6 s a a d t n�"�a,rts, a 'aim s sk.�� r d a d ,z ww� as' t.5z Sulsfecipierit submits to i DEO undo undor this Agree amit constivate, Sul d re ctomis a!aider. Fa nnda Statutes. Mire Saebweq,!: cnt 0 c s; as r '� _ ^d°""., d" ,wu a.a Ott . w a I w !'� *.�O's ffon's' �,o cc'mirp"Y aa.,�w'w -tw da�rtv'I'-,wen"Lames �a� w, s:.�'� ,�� � U .n3, t t,�w"e )ti'sw.a."a ;, s.�4wn its "f cords s,t„ w � 4= � 2 d saw a and ;.�� & , .1- dis a -,w a i +"4ile secrets o s:=p 2r, #Wo,.fidex`Y"6wl.. Itummess oaf Era, ai tea`'',t_ sc,ch wail`ofdls shot.st, e 0 idm=ficd as such y aw` w . Chapter s" wCdw en �f E - a .naw w i :y «fi wy each ,, w c C jww I'Lm �is - � 1 £ t rii,.,nr En ; lwnst. an� atwCw twt y 2 CL o-eC "es as he S4an(bt c ipimes-wrziverrof ax 021iin of exert-qPtion. Tiesubtle l y£a 't bk1'2111 wk e r s,bjj w or0 that are exempt or confil en ,.and xeca rp- & rn,oo recc,,,wch sd��,+"si"an`e nn""rerncntm are not d(,'-'oac e,tacc t as audhoudzed by law for do: aralt o o the Agre'"wa -t ts-a-awa S. d ft3 :mwi < `aco ailed n of thm grew*awe,ent sad the Su e a�r,,,ien'-contnictordies not sw'umfer the reo au to DEO upon c riw"�',�� &�#a`a, w waws...0 � tw;t v ngn"w't;smnewat,PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEAMNT, P� IF SUBRL"CIPII-,NT-CO:s,�(I'RA,,CTOR MS QUESTIONS t REGARDING THE APPLICATION OF CHAPTER 1199 FLORIDA Q STATUTES, TO THE SUBRECIPIENT-CONTRACTOR'S DUTY TO e CONTACT THE CUSTODIAN OF PUBLIC RECORDS by telephone L850-245-7140, via email at i � s��i anwi(�V ��aaiisa � i(tt'+s?�1 QM' ��Mse111Ci0�ltM!:,��, by at or mail C�J Department of Econormc Opportunity, Public Records Coordinator, 107 East U ® Caldwell Tallahassee, 4a ,. ww 4an;d a N nble ty>�aw wd, `hie ubre .a ien''t"�"a e a w y able for he Actions �° was ..a;;'€ 'n , Pn +s employees,pug-'ens,concractors, %rid subcontractors and shall flay,inde ,F-yr, efe xi,,andi w;.i ' 31 °a1 S l` ss a_ye n� wsa, actions,a, wd ` n,and o oYare, nd , teir wea e - everY rut ale ti wt f o n,and wannwg attorneys,fees,arising y orn .wa relating to Cda lihic recorci rerlpeank ow° t3 g �& g,, w �daawwas w"ccOAI aaaaw '~idl a£ w aEC"De st ns w n $a tt n paxt Ivy he &A c1C�"e k, s ago:w:d, � w loryk es,, P=--mears, contractors or subci yratractoys, cn-dided, o w e'i @ r, ' at the not +s nn"sa.,.d'a s.>md', or that j:x3rd $a of any dnew...ts wad d va mcges 1,sr xi nSatel caused s d q efic n'teAmg8:nt act or conission CU of Lhe Stateot"ytE?0. „ DEO,in its wad t w, ch's retwdan , h-as the i*t', but not y1h gt ct Mon, to enforce duds gait"- C'..aLk'G, not en do ''a.. any` n..stJav'.rkoe a,a d Y i:$wn8`t�;`3", CL tw �,w'' "ew'- an' .M'.�,"",n� k` '- �' d" ssw"w yU;: .s;ad, dwr.., 4an t a..;.'r nt t`ar._ nwe�adt pulb�hwdy d 6ssw"`''.",.aan'a..,.dt any infro .t''"",n.aeow'}, co,a7 w..a...e.."..w°.g,, t a..aa' Agr a,..i'nd.�..a.e.n 'arifficn t pnid:;w E.wd:k't."E',),er.:val wtrn, DE0 ijicl-din, but not,1st tee to,mentim nw' $ a .r„ d"u? awew s e E 1 Packet Pg.2637 Doenh911`G Em&McnaA<".,!;Ai'k'£sn.—.-;tPG#, APkA=S'.,A,:4Pk_a'£a"1-1+3a'y;'.P,6,1 r"at,� DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e t a #£ DEO cc the Stitt as a = u areanine, tsn Odr£.CfwuSe 11"t€kin a b Y, i fins xlMXae and in.$ni` °n a dhoic nT,', .c n'n Of the Lkjrr afi`"5ent at the=arise of EO wt—t'he 2out"e in n except Pate tiai arr ut ua.1 er na,`xi y'veess nn ,,re"�niene,•„a„ a n;es or,ss4lbn,orinen.voNs wn, n the Or'a-Ces,"sna "na ;nkils � a.- necessary to,peaf oral the wor See viin s nn"a dram by be Ag 8 etm V} 71& Sldb crinient, shail co ofy -xith the P`eq`w;ixone'#Ans set uv.<Yrdi in Sec6cmi 1191 0t &, shen U entering to a nY pubiri g fG n OV&naa,': f°nni sw7kes amen s nn'". Effiauvc Date of dttan 2kgrrement I"he Y d£ ntnW npnannt h,,C< s'-w each of Eh- E;7abtec, picnes pis bfii,a r Cont ;.< for s ..' £yes, � adys eff-ec' a) as of tikie Efu Morn .L)r., c of ifs Aginu `sn1n and which oonttactsru,illl or rrui2r,be aa,nl-,,ele a.0 n = ,`o1e =V part uth ainy .yble i 3ds, ,..nyt;:<O may",. to d k2`rac��n�if #e a;ary# 1=v a� yfx n=� � na � nurh this<a �.t"nn"kv"n�n;nnn„ u 7) fin) Executive 00tv 1 1 1 6, iggied My 27, 2011, 13-1 the k;ve �Y0-r of 1 d>� a s s to + n:T�i. a army;#..z.,"�. canntnna tn.in excess of noiniwid w,a 'E�fw to c%,, sily req,ale E ne Sublempt n! c), n '(JuRize the U.S. Departarent of onnehindn`—Lqy`s E-17ad system- to vnEnv t±je � aa:ng ayn?'nent rev,. 5s pyr of ,.. 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C u Shall, n:n =nn DEO .. 3 $= n7g ' `, e y ` $ L a �. n;n at . �t �€n� r00S a sn hi,, die Ft d ad,R•P to Guidance a aft i� �" i �n u.�, � s n �� a s n�,3 �"?m ,.fin by�c vi�nt,s s,,,rti out CD +,affi CDBG-1,',R f a'na na made a"nnr'3nt ble u#.Gc,er ffil un r =lrmc as part of d;e a ub,, 'a;,.cnpunanes` y:. aa,nn.,.{r 7 Ptrog's,, lRepoxi" The Sulb seams inner' shall use pro income in accroxft-Ince witil the a nlic able rev as�,� o n .aw R n .n n 200 y n �a R a k570.504, 7 i y s ' a ra 4 n,s �k eex ent + n z 3 € i �x� "fi4}i n"�a #a terms $n 'P''a.r` ? n'k'1°`n:` fff inane gesactated after c.osec ant,shr`n.R be ret-amedtc',) s.nEn "',"Prq,G�"�PYs n-ia�.€�.a..`' g ,e--�.�'a d � plioxr ro closer—rut i be _ um n v, to �A ,v.n]?is the pY£ognn,Yn £.l,conn e is used';,—used';,-o f6u nd addition. ennui- of t nn tnv «es, sper t-led iL Yr rr.,,,odi cati€«== €is xn�`nnnnnt 'i.n rAn$a dWy s , U a y ��, ';n.,.n•a� n<1. �?n" nun U ,ffi.G.a.=.a.n`Snut"t£`l.,nve n°cnsv„"'nndr% U t ern ,'l Objectives uG fi.ln'nnis tP"ftina` meet the crnnE`�fn's �',wsa .,a€te of t1he Caa,#B%P natc n`�+; k +s �"4, Oda �, kq a'i v n s. e aF�.r G Aen''t Cord-f s that Cad£ # bait cs 4 t'. a o t under 'tern 'ng nn St shaR rnect the fo 0 , nVana ,,obft:a.,A;.ves Pkand;sintiaf�j the fbH oznvsg crite iax Cu %nisi exieynd to.sow m ,a non n GAY inyi,"nUme persons.,; Cu _. a n ,r* ,n�:d=.n:'d nry�voannn inl<'�`aff�'an n,lnian.:.�cnc`ns�ff�` of n i? �; orl IGfiS" and Meet nn E:,,.rtM:=ak S14 d ainn"n.".s, a,3 ,k InG�i;n.,Fs,ni,h genn'cy"vn°e ir"y�"".."'-«"'€:>.a `o s $.w:$;�P�av"�`a.�i� ni=.d ,u ED n In thea r�r n i s� nee an"nna c o a n<n ,n 'a.nnC��� 2�Y,a..�"2aM u y.e i: ; ,'anent, un is Tnuti'laRy unedastood and agr ed! 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State of Florida AgreementDepartment of Economic Opportunity Federally Funded Subrecipient U IN WITNESS THEREOF, and in consideration of the mutual Covenants set forth above and, in the attachments, and exhibits hereto, the Parties executed this Agreement by their daily autfiorized undersiglied offidalsa a) MONROE It I' p DEPARTMENT OF ECONOMIC L° 6ocuSigned by: „mow, By i 699B3R4797634'C... 0 �a U L �a Roman i Title Tide CL 2 OUt� it�it Or Executive Date Date 6/4/2020 Federal .,_ a) r- , - N App roved as t form ,subject `� to fidl and proper execution by the Parties. OFFICE OF GENERAL COUNSEL DEPARTMENT OF ECONOMIC OPPORTUNITY DoouSigned by: U inBy: aw�c s ?�evn Q)U s7s7BB4917044C9....Approved Date: .:...........-... ... .. 6/4/2020 U) MOKIMCGUMATIMMIly a� a TZ S �T TV CU Mark ° CL U 17 Packet Pg.2640 s"inmd%nn Pr'¢w od'PirM dr 3 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e DEO $ c.- CU Attachment A — Scope of Work 1.Project Description > as U elx,Pt wjnni.,a' t of Housirig w.: U.. lsa ix d',i iy:da Co "H t d Con q,D. a o-tea- of 0 Block Gir a:e E)is datiaa. a,ec 'e.iTr( D G DI`ib 1'€mu"IN to ffie state w>a'f FLordi a, to Ilk, s5r7,I,,wxtcd in ethe Fede'a U_ `iii,i r,g sd:»" Mi ag %ent Ag nc `FEN' der ared coR..mdes `i, ached b u ceTne Irn:,,ia for acdv,.J � a iaborizd ,,Under Tit 1 Of f iC iiausingry aiiiFiia' Commum,ty,a evcloprI".ke t a ct of 97-4,(42 c Tuaw-'t. Swes Code ( ,.s-S,aa .i '5301 et se�" Land+c d'°sa..nd iu� s image� a Fs'd € S a< .� �, y,. r1 +s .�,� � f. a ��=� iu ad�i"..d�.td'i�a.fdoEp. ;�i€,ia �to .�..,�Iaz� °W�a5'eco't?ern"., ss Monroe C dia F Bomud,of i t. aJ.n+,y Ci rni =..aasid iii,..a.s has been,adn..11+dctedi to ;.'e in-he `'d.J.aa,.l..'"`ata.ry Home 12ydou �{ ", ,D *� .,i F i d i# D,&NVU-1 be used to, p1cipal ly ben t to - C o d ite i oi e 4,"wdaa, "orxdaii e us " U; ad kc� Sf-a�(� i�Ft� a�d �� i � fo avard,4t,f (-iwI> k,),and ,,h risk-flood aaiiems't to hefty r dLace the np`cI of filtore, 5fis a`sta.w'w", a dd to assist Pamper c-ow e re'locate o� sicle th a yea t of vwiffi d-i fiai"aa.s on p operrI€s that do not ",r e flood, . tn,.&a,.f,m i �e.ere are two options wider this *.,,n.,.k� `°nt r iaa",a�a is t "a>as i:ie dL".h � s �,is°°a %.mdlin a s e�d" 2 E a:s � I ait v k riandinga r i d a tim., e, as P _ a fox,the HazudNkfirdgati ai (1�1 provided by i t1h i "d a m.Ys g?.ari d a`ianent. Iraae iaei,c d option is tm,i°aa."a-� e ct,,"H'y' ai i .aF DEO to acq,;,:L,,c c ontigruous patmus of s,iio e"rties 0 a.��``.ut:-.z a .. .,E -aa.�d a"`ds „�+ia`a�a,.>�a"€aat ldL..+.w'.�,r� arid,' .�odai.�.i,aa,S.'"s- -'"te�1.otne area re,- as� �� see u'E.ndlld.r fm�-�si.,.i lt'a"�xr-a€nd U 2 i CL CL dv LM U) F- F- h8 2. h8 e e Subrecipient Responsibilities U A� DBG-DER VoIurttar of ,�yoigt Poticies and Procedures arld Lripl mentadon 'iv'`�d"6�voe ?.' a.�.ka.ty an r.S'��,d.1�»a. t $va`m "Ii s a ''s7er �`ar> conduct uc a tcw a.3rc".",'adui`a i.dtsign and,,rfq,`;. mod"t.zi,i on 0 U services fed�. i'�ru yd� iiaa��ii and aain,�i,i�zaitw" a��d�b�l.dw'�aGu�3:. i a,e�"td:Yada�=aia'raa;ayini"�"i�to to a3dLi` s'.�i the � pr« aaii ad k t) j,"mo"y`"exr i and c.or#i.€.�.euni es teciwer from sia".ai.€:1ii re-1- ted darnsirid uw �""N.�� i, a%ddd�fk �m fbilows. Cn i -n -a�eta an s sdaa=aa'd to d EO ai'sahin,45 days o agreement "�iecu, �n a d.Ga"af—fiw �ohw �� ' i. i aii r i», aoLG 3 d a of CrPtnity 3a a1 �&, aia d- d 'i ia 'that a 'iad' a) a Or 'ik.' bal d."..d .s"Ct'vLF s ads,, i, oO d``sa.:r tiol s for.ia`-u`'t� ect. .a'a'..:a."s d'm lop a:cs,,co"nt ated staff,'vendors,,'ca"s.:adi co ia..d'aC`"io rs, d„ Scope of ixvork,and pr ctsrea uc-a -,31an f0f 2.1.1 co iia.iaacte si. f a hc."i6 ors,and cotnE ctors, CL 2. eve,41 o i gurid .s bl, r a copy dadf dhe f6uow podia e wnd aroced iues to 1lhe DEO jk ee c,it U y t Packet Pg.2641 oAnit -awafavn it ,aa,/: g�!" 4 _ s ne c # a.•„ DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e o.- _ Pitia.,ai'iawaditmt ha',,..es qitd�,,,.ra.aa,.ed f e That us§comphorm.a ,o;C-u,.Pa 2100—11,„ -.3, .6 , u d:."Y °.x.is°...r'at- finun6d a ans§.g4#»'.n"kent Policies,"+fin cf=I�'"'rust Corri.5p.ly'Si'P`� '=all Apphc.°a'ibl:e L- c. uaht/isdasi aance aantaat#,'=asi.'a s, con dau ropy Stern poh"ClIles and. Psejceama,,,re inapt"d,s;xmphjy m, ..a 0 ap;phcable 111L CIDBG-DRid SEC Pf nlides a_ & P d=Arcs 9 a o cedha a i:.,aaat at a s x c"i mclude,td"Iffi m+ation abY u`t, fs.3e VHB iC.S i,;4i:"a."`r S,p,�,,da"dn,�'�dz:'i'ats,ai..aaasivitt"`' '"d ta' �.i"..n4„m �c -a li.",iia.xi.:`.' U} +s q emants rand repear Lug methodology Po R` s aan procei,#tr.�es to do-ect ap3 d,a�>d`�.# '*rent, �, e;,livas �Js.=n �� s se r.,_��.�"detit fix ho R < $'mating. `+ w s as l #' # t i¢ as c ,st d, the tie #.afia icy off i'aia�dsaid %g, a£"td,� CU ahich;itesna will be a x to ptsprocedure'" kdi '. isi i ,. aaG is a, s y at "' za CII�Imes widoced,ia,�sa 'd the""eq{ire' i a vs under 2 OEM §.to Ur A f 'St• RZU12,sass ost I"t t plesta all A-ad�f ��.t�wz=v t4"f'�1r ar ro �'Pe (.�d� ,v'�,�t:, u u 0 ' daa" era n U m a s sad at Ya #a f a i� m sd" a b£ and od,,actiio andgrj is ia"draas� ai, tmaim"nav€thin fi, d Ayaa of agn.,eerner,,ex i dion, � CL CL t'.. Con-mp.c,,.e and sul,l, rn t a,'Project i Lrafl Budget fic1hr appmral by DEO no fad��'" ar than,60 days after fllhc#".»°.'i.eci '�,,�n 01 iva.e dv LM ,, a ti£rai ete and aul)raft,an Activim.T Woik, 1"I ai (zhttA.h- ent,aq fctt, ri d,.,-oral bza,' ` xO no_ ter gt.< U) fat d 7s after ,die exect'ition,011 dic sa 1:wea..ipiv t a 04 , a' f-,;=sc °.�s7rga-A,`iia� 8.�s,-�"s's.�..Fa:r�.G"�,.-"t"i.3.4��'aa c#.z,;�1�5�%�.#'"�i.a�n,t�.ai".. `�arui f`. ..a�'w #_laemrn.«s-d�..€�"e,"xsi�.�fim ,:FF�s'�' :-r i; hl requestuponn e y Comp li t ,at i.d :a t G£ Sfk 3dFs<1 r c a ft i; i d ;if <= F`dF xlun .i:stiG =s d ii1' 'd:'i' a � � „fit ad :`tarn M,i', aa s'�„ em �`a'i�Des4m l,x,Action Plan,Action P. .,.a uamefisaaami`r £i,3 e;aid Federal Stare --a 0 U ut i t i is '. t. , ,A, OI t€',a' 'ass ws,. at tiJ p, pmamagemerao-'CDBGDR. d nt d I : ;r off 'i s a``.n f) +s a aPd`:%te as u.:##phca"b:e t'M p,a a,ies and rocedda,3,;°ds vs n4:;e.,ied wad upon DEO `°eqw.-.t„, CU C 3 n Ju i ia& d. .asnnito as vrem,d rs r ramn ;rants t i s fi arid a.it Yaa l4a.a w and afi.' 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R% 1.;^"'R",m 6a,ss.-AMA,AT1 a se , - DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e DEO t No..10092 D. Deliverable III: Demolition and Closeoutcrj • Q . a -� 0 i P cf`J)h .. v �r as t x cn i Y i cn ,Yatgt„JI, 4 E a.� 0 U r- 0 U 0 CL CL Q) U) 04 04 r r U r- 0 U U U) cu OL 2 Packet Pg.2646 k°`tt^sen 11e,11.Ca.— -.WK +A&"Ru n<p A A"CA"a n­ DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e DEO t No.. 1 DELIVERABLES: :t" rsDa ➢it?>7t'nia agrees mt af.il,i,l,';td�, "�;t.;;' 9"l�..ta(...Eaaa' services as �i�"rn?,,5E �'C � i m— U MinimumDeliverable I of SendceFinancialc e e _ submitBeat € tl s at) ` {! n f Q➢tV a i; G 71 t 8 fs&s€If'.:2s s �l�'�sZ�fsa�a'lfsfl��tst�taaft�tt ll„" fail tlt #.( f3 o c2,. d1lf..�«.;z3",:y3ht£ggP�.4,..,&. { �',�. d,��,^�.t�C P";2.3�4.ii.(,' # f.f,:'slf,�srr,.at,,.,3xt...{ �C,�4:n�,S?.su ^`att„t;t�-u:P; ' ^sf.Eai AS>°t:t'tt:t�,sJl,e'r xu � �.a'Y!s?s.�:.e:.54 ktt r TIfiItye U,. t:aw,' d(.tSt�led a'�:.=?fi,d.�.fi- '' da �„U�St,t��ta,�Lf�:��w>l Psi s CU ( gg ? fr a(il yf 1,f" a6 sfs{(.(ssS s. :3Y #f as lase a ( ed to >1s.atrtQ t3 sIE fE t"r-'!t't 1111 tl. kas (d:$Sv 9CNrC,.„ru#tiil,du. tr(,f e 1.,]#a ,U ak w,},}{...".a f. M f, F ¢c�Qdb sss t ,t'b, tit"s ,f a ,s \o-V d.. w ?s2t.afi6h� 1 $ � ��6 E t� i lf'ro ld Q} s'tfsefStd f � fi'II l as p i tP�lt,�t6,�s .fit Upon, ''l'le at���ll�:'r1S to aa(.,a.t"�.D?'O m— and a epatfilt'dyrtd pf t 2 U �2f €t'6s &"atS'r$3#��� mss}4t U�T«�"Pe4t" a`a& r ICE," t3 r [d� ( U does s not meet ;t,k? !,((.tu8.,a_." #,E� t�;t tel t,I�:;M1`s}' "'vi:`t 0 sa tQ„a L . t4tC �r,n fI t$ w.. ��eli tat,ableCL lCmtncia k Ctttlt{tSt,asttttances (u,,` asl ,'i.trtlltlt.,E<ts ,r.Sx l.a"n,.a 'Eia, altsli(lloiE1"fter, a i ateat ffit 'oa and �li�, a°( t�uk f,sl'ufl, tf,Y &�u fd{.U6ff f'tad kEtil tw8t Y1. tR aLM ttk au4tYiPtia fay a€t� a rk;trtF tr hJ Cat YG' alarf3 sf'Otan P'e')"' a ��a sCtsnttf'iaf,at,{t�of U) u t {f?S?„s.s9f«'rEa:'bholl an (:&t^"J4S s1\s2 s4 k `'s Y1t'�,.asuu.,T a,aU'f,&1"tuA �s„fk.t.3.:f4'€J �s�'a,..e f,r,?,=f,djlLtlGs. ;.;i, Una) ...of'71_"6s,` li4i� 'Et;B:a. #nc"dis t of t at„ttt C atat as detshed in °,if2°,d m,(Z 4 9rSk.Pietaceldb i tYa,.V`�s,".,E €Ptr #ut4,g, ?,,§,f;`,.tllstffRa'6`,lrl Q.Yw3f. ;f0'�� Qs{_4'"?"t, t,}" h8 vr„(stl q Aka. .,z cttdl lta 2, ! ` (bo34.r l it�!ttt{�trtSatse�3faiC�sr.b� kEl4a� uk�?'a1':�.A� "r@3tiattfiS £f#,�2"i< i �' t( $t"€ tCU f ,, ON) as att W f' upon €'t e � "a6 tC.ax ud r1 O�u�,1II RsV `�'Emy �{t�ms{„finimt U t E tt a t Yb.a of botat st rs xd € ii," C ks t � a7 4 � PY Iir nos'€ aY?aAr t}t, ss >,p£uF[.f e P°t(s in" U (e #'h� � m at��ls.;"trot# qw aeQreports s ttli u�o ,..E.ot U k'. k„f attps Y !s }t tfit:f C2, t.h t t.a v',tu"r1 i 8., U l...... .....� .aa.a r a s,s# t€, 1 U) i C Deliverable III Minimum Level of MAC Financial Consequences (to submit fbr requestcar a t) - ` tl CI e C B`dt #(tlCa s tan tt,Ev �#ai G fi4 tSd f fft�;1 E 2 If #€ f,.at, 6 dSi tF,, 'rb,t tC��lass ttS{ S.lt,rtU, {i lGt so"' t}ffi.,ttty Sh of u 2 tAalt.MI of one pct.>je+:`FU t_S;it}.££t'�Ilt,rn C<u``T,€l of,stt.,.t,.G uce sham +s ttSa`s i { Ilse a ve-t bl ! o is dv,'.,,,ti'1edin deiivextiblet ttsk aths tt€,.l,y#3v,C C_7l ,i . t,\E Ck JA;, s.t.,„ revi at lcf, &3,t` tY°,:s,}s Y kt 1 #. f,Uts`dn"Iti€ y ,,o hb.d A,f,,Ss?,.,(on D. f 6.'t.& t ev t d �,s � tel fall a ,wbcve is 6d tf,ss t1ofq#,e t, m Lpppa..'tx X $,,�JPBtf 2`4 rd`" t1C fi ra'a r'd4 Silt�,zz P IGC.tt�37-t`d st-_e � > Ilpps t( r{ Cvt€n a t "t and t;f1";g NO the � Q) tug;r d u,te,Dt' o rlsl€1 ll (`zia.sfs'"°ittbalu dldrt5.t .......... U 24 Packet Pg.2647 [°F't5s tt ..f,F,a Aa avcraE�o.a`aarm '` x*n„`�*:.h Y,.GPSr" aYerlg., Aaakm n,,.�0 M r n e I-,—,-,,,.�-s DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e t : 66 -- 6 e i ua-`e. ¢`,�a}Jl st.. a— k�tt aoCt 11 e 4 t k 13} 6 Q {�t Upon, u ti4 tQtt t 4. if v t,g � 'n ttrf. ,e!>����i;�a>�Kr � ti�,f,,i' !(,2 �i_� ;t �•la`�'�.t,. _, � a.� .?u F) a Q) LaG7{� `D n SV. bpu4}(i 3A-h;. ,` i} E K it: }t {e m.y ' 1 tS3 2_ 3 .. . _.....� TOTAL AWARD NOT _ ._..._.. $15,000,000.Oi Y a u DIMS&CC t„ OU d t 'i' .E," i lt..�.::£ �. Ht r s, U f 4 t f � Shl #} l l� tf,�.f6 1.} a ddi lltatl tt A tr su° Plat t 4 �;tt £ .i rt t �E. b.� KU processPubs at 4 fi. . .... . r, 01 i tat ,Mani .AUi..mti .he K ttid..t.t an al >;f�a Siv4t, tt,�d �}iVtsrt�a tr, mnit� t", �J l .... iat \ 5,...�s.F't� t =.a�, .4 ,,�.-,P tt.�altt ,�� rri E rs i sty• flr� t. ,Stv}6 �1 r Lt E•— z t =1,f(,,d, i"mi N R..nw£, me outmach U.xvign 4➢.e-�a��..,h!i .k �t„�,�,.!i i ..t,q �c a ,.�., tt � o tt {vidC'v 0 p u S, �,L.'�'m�� i;,. s <<� '„�i t (7€ kt4„ ,d„z C.,d..t',.1.( r. .l. .tt�so- �tw t t' tt 1, t. `rf,t>t,s>,.�1 ..t°s, 1 T f a�,i', "tf. t t�&(�F� i61P -., ,�t� tS�t a ,. �l �k r�i,.S,.vtkei� „4?rPf...t haSat iise fi, ;3.i.$t 1,. .. .a ➢ to 1,iS' {C6�S r.�.E,.t�'ttrs Y� �,�fib,u�,�� P/� and any ?.Sgks a 4�6�fbt�� e�YS,t t��; �r � �l;t � � yy�� kusri�,.< <2. ,...�i£ti,kUtIN U,cf�,`.`�.t£.�,.,,,.,i � t,`tt`ti. tt,,feX. ,id srll.,,ut m>Yd., tq,Sis l`t.eaSy E CIL u 25 Packet Pg.2648 DocuSign Envelope ID: FFDED2C2-90D6 43F5-84F6-0044DC6D3B76 cu ` k aD I r { u E cu cu u CL CL 04 I u04 u I I u G I ( (D g U) Lk r'.6cu - a� i cu cu CIL Iwo i I , i mom ® y v � I � Packet Pg.2649 DocuSign Envelope ID FFDED2C2-90D6 43F5 84F6 0044DC6D3B76 cu C .. _.e, cu cu ,e LM C i .. I , ` I cn �- CD CD JX I I ?' I cncu sm. u cu 9Y [ +a CIL Ml I I I3 Packet Pg.2650 DocuSign Envelope ID: FFDED2C2-90D6 43F5-84F6-0044DC6D3B76 j D.5.e cu f az ('' cu cu 04 ,asap I i � F k v u u U 04 �+ y i 2" jsCL 8 CL 64 �$JJ � F- 2 r CD CD CD i O4 , f u s a f i �3 1 m a, U) aib tAG s t.� J Sri, cu ES cu cu "f na u 1� a4F 5 L' CL Ml 11, U i ter, 4-1 � 1 ' ®o .. _.�. ®_- .�.� ._ , , I Packet Pg.2651 + f"4.—Ci­ "—s—l—$n- AA°'"°01*AF%4A AMeR ACAk`�' MAAi'a DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e .. Special--Attachment D — Program and Program Conditions .0 I. 'h tt t t ;ti ttt shall Brno tttt to t t t progress b rtg ttt.tt ytt COMPIEfin,�t f act� � a rely fashion ttt t,:M ttt to the activiti t lAn.x t the bredpttttt dots not ccanply with the act vtt,-wrork plan 9 schcdula, a justification for the delay and a plan for timely ICCOMPILdunent seal be submitte'd to DEO vvidtn 21 t: ttdit days of receiving DEO's request t uSti ation for the delays. y ttrj t for which the bte y ti t has not completed the activities meted the t viq 'Wtt�r t'l. y do rescinded.w1less O agrees that the Subrccipient has t i . d adequate jwtifimtion fOrthe dells CU A d tt tt byte t shall maintain recoxxLs of �t ttt t.tttt of funds from all t urc that wM iflc)w accurste CU and ready comparison between the expencultures and d-te budget/actsvity line items t del."Ined in the Project Detail.Budget and Activity 1-Work,Pitt. 3. The ytt Ott;, y ti ttt. shallrequest D y't approval for all pt,,,,)frs&j0n&1 sesvices ctt ttattta trust ags,"ecotients, 0 tart orill be reimbursedwith BG-D t f tin Copies of the foUo'%wing pwcureinent doct ttt ttta must be yravi t tc� DEO for t - 0 aM When publication of a Request forProposal �T ,) is used as a nwans of stolicitation, a cagy of t t, d erd's ment,including=affidavit ofpub salt; t.CEO will elutes sup,epp,rove the proo=emant of notify the Subrecipient that the procaretnent cinnot be CL C approved because it violates farts, girder or local precurernera CL �tt�t� � a,. � ytt�t t�t� tat ��� . nodry DE in uTmiting no later than calendar t fi-oi € tfie effective date of flin agrerement if it-,Vu riot be pt , tatty professiotial services of if it Al be using, arts -MB&DC fonds to fay for ro fessiond services, LM en ° Prior to the obligation of di4bursem,ant of �y fads,except for ttdt tt ti xi'mttet and riot to exceed t $5000,the.yea rtedilnent shall completethe fit1lowingn Q cD a Submit for DEO's approval the docurnueitation to .. td in pswagraph d abuts t,t tatty pmfesSiondrCD setvt ets t;tttttt ct Th Subrecipient procceds at its own fisk if tat tat than ate specified atsttttt t is inc=cd before DEO approves the trocm,cmettt. If DEO dates not approve, the prociarsnent any a professionrl steoices contract,the loc-al goveinmentwM not be stale to test::(-DBG-DIk fuilds for that contract bcyond$5,000, d. t�"a�mp y N th 2 . ,. taut y and the t ytht, eta t°t t e eat.." y theNationalErwi°tt ttte t�ty Pc twy U Ott,40 t .yea §Fv 1500-150 , tart the yubreci bent has cornplened the envirommental review process, a) t t su y�.t it a Re eat ftn I nµ lea y inid, d Certification. E will issue t° uth:t ty t �°ts - Grarst, Funds (fonts MD-y 15.y when Ws condition has been fidfiHed to the satsfaction of O. If DEO has not isstt t an Authority its use Grant Funds within 15 days of Subre t ent' submission, of the required documentation, DEO.shaH prcoide the Subrecipient a written update regarding the statur, of the renview process. SUBIU-7CIPIENT SHALL NOT BEGIN CU CONSTRUCTION BEFORE DE 0 FMLS ISSUED THE "AUTHM17Y TO USE GIM.NT FUNDS."' sty."t a I"de Subrecipient agroes to comply° ttya the Uttiy° tttt Relocaticrn Ascis=ce and Rcml Propetty,Acquisition Policies Act of 1970, as ens ed. (42 U.& . §§ 4dny t hereinafter, the "URA"), ty tent t regukdons at 24,CX,X,part,42,49, C.FFL psart 24 aiad 2_ ".y J ` 0. ,,the requireinents of 414 C.P.M 2325 - 42.350 grower Est the RewidentW And-r1isphicament and Relocatinn Assistance Plat, urea 9 Packet Pg.2652 "'i.,,, . .,el.xee o Mr G'�sP,n'R�" 1, .L ,�tl„1 II111 U ,�5,e'H m „nn� �, Doc6&gn Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e DEO Agreement No.:10092. w0wt6 siyi �La , .a£ €.b,.s,,.;L��r ,JPk`�� � Ys1tiaH D,,n lolw-£', mt Act of 19 4 ,"42UM4 5301f"", and the +tea 6 i I., a}2.,� ,? ,.i Ya �£,ya of W AMA &£ s, Qs- a "�a..r6`t�' , ii o='£li.a,a£t conspledw, � of 1 shy ss €,a£' t'llt �s{' , `� L�talf .a£s ,t.r�f hd atiia.t,"k l4,,.<}tC:aa`,4 Qep` ed Wx a desk .,<lynitoring of Ihe ytc ,4„>a;ad„ n, � U £7,S.aal,llnll )ss'1 a IMEce ,.. 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RMNAh is sytt%r to reco-rd the fit,Uu 1" au f6r each fe 1-ioctsixigy cajl'"he nixtore Of the CA � i £a The a'.'�u'"d.?,.$,s o the actions Gary.`"„ a�a"'": �.'a'd U a), IC le aa l^,r an Txe to a otij r 1g h ;Y >a 4 a s =a efa Conduct at least on fiii,-i,"Pu aaa t ity each 4uat ter, l etr°a ca. aadh i u "�c cantniies � AY" ait CL P.£.ot be co.tdG.,mi-Ected in woii5ec-t.yr7e qtili,and..aa S a,a,.d C L !X;Nay a fit C a rY 'g poster iirL hae C . CIAM OfEce, " i does n,or a c"ii=i as it f! as t ,4t ass o' i "ubr a£:as OR ensure sur that the fit housing faaa w person on 1'aas recei'ved t si ng so that be a'She a.aarl han6e Or housiifag '""ahone Lunainja as or a'afC the inquiries to iffie al'),,p a putt '�peo lc/ag t .es, ecor"s � is ai:aaisaiiaasd fi" he Contact aaC�ak' w E`?ta,�a. the�,a�§af..aFasaad£.y' swim #i£z, teU *a a���f u � LM s.,.e isd -,Wl`ia,..ta f ..Cad '.:lei as practices,a pus a e Occ a g,, � F� Il " $ a.' c @Y1afia1;�€nit i�a,eafi��,a(:i the a,"faf�"ae diu' ==ess f its fxaiaea cl--i a�`if�r s" �. ' t a 04 Proeaide the cr aaaaat dt -as"fth as me- a t gat.':C,it Jii4w5,d`naidG fF,. a.iaa mat. 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W is nout€ a.ccej"vsed as fi &ir Iacpuning wivity. ho-are a».`s ynwaffiq s, DEO-approved fwcf,, Jlhmrmains t•'bro$ ..cia-°.e as r 'sa' as xwUll be WWI;posters ..a*a p ibRt mngp alloes not meet the requirement for a fi °housing a firm 5£ Fhe Subzv�,cipitl;`Tlt shall aioctur n ite Or honing activities by k e"m.a� t a tognwp wy nenuspaper azd6c.11-lies, s fp.a in sleets and ..as ies of hand i,d,.s in a J+.,.it, CDC 1.,R ptuia~ct nik a aid inducie 1.,sf?rrnaa.,,Ft3n, about s aaa iiit"a e` die a.:,,,*a+n.t.<.a€ant section-, a �'t_,"� a.a�tC.J.Di f N'iaa.� a.�hy trport, CL CU Packet Pg.2663 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e DEO t .:10092 ' As as cona v on aw.sa dar re0.cei t of C Y a«<s-DR Ia#mm .` .he a"'ul—,)recipient dace ,.rnusd.4.,omff 1 that t, r d ffie cosh a2a laom, subcontractors, a m ' _ tsR assaI ,a C ��dtfd s '"� h .����u ffi�r w �{ 2����� b d# sYss + r # .. ti ff '. ) ,,, of the U nit d #aura" TA" S btrt:ipi n s al �� tt�!trot w� 0 8a.,hs':;t''et-',#`&d sad i(d;„a "d>n y fixbrims r a..ra.:a"ugl—,L s,e"sa,< ,.:hns hmst d b lc;^iw � U} 1`1 llwve- d #. ], employrue A:f �1P soli itio o �.rd,hie��Fce t v ��4'olects its 4 ppliCA__ '.: and ein a r,,, the rarpp ac a'atts, rid ofim contract-,ir _ �3 P f�<: �. suture r i§_nte,, and � niar adsa s Irmlata, Erom d�stad°mm aaa�+.#na sfi a 4 as t t iorkr a sa a ada� " s a'd s£ 1 sy a : §`la,swsificat-ion,n, ref m an ,"--,e aspew..#..a +�f e �.loyr en-t, n e basis o Face`, col cur, reli ' — ��sa ��a, .d".Ed>:il orit, ,`k�. r r.a ". a g `ot �e a.<�,-,,ci,`5 �g CU atc r a aaa. ,r'e a s dead ro 1.�,,ad ,61-11,tor •'Vw�J i zzu bl dr�� '# � �1,..§, ��s—i--Tess h t-S o CU rec rya �;' ',- z..='k.. 3"csug y h P';a.yfi' s thi EEO C k�o ,,tt'�is�<ounr�#.ct�:.:'.�.onm,fec',�.o gtmrtar y Lat s,,.�� 't"F,sp: s'.`�P,�'"r€�§ ?�,�.�:�.5';�f„circ,,uladm in comphant. 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S{ s 1"XVI 4 lat c"3"f;,tm'nste- in it, xqrtasa n'a,a d :F;a:;;:c-IF-ae t shah d1se m U$s fist to ss`alis aCL corrym,des tda bid on �t<"»wa:1:e DR4 s,,....��ded sW£straw, tio-a acdvides aria�s aafl u`a..k�a.t .C:`.at.s`w"a�„��,.'`±-,"�'"'�';tws ho-a��ya;a f.al�plim�ai. da nt aadva r-,(s) to use'when aA fires subcowaractoti and cos,l'tants- ' fm De�ma.rtnrit"'"�w f �5��& aageanen �tx,, ices ma a#a%ams �v w ��etti .ed� sa izmdg an, 4+�i"Gm'itr-,x' ,.'-c,,;, cd w ?esses '�. con be'used to rim`3dlop a Mca.l, r T.. �s b, list at i§,,c ti„„{{led aid'-aE' " t s.k&"dr�..°" < s Cn Section #„ E-- .� F : � CD hl As asa, Edon. eceipt of CI G : fi�craA eac'Lr ci it ss aa.asacaaaaa�a �aat%` Provides spa'd:esstfi e ,all f'."`'"a ezffl' a#r,..d w.d acl ties to all.# 4��xr�.11a,�<�a reg'at"dUess of ff°ndUcan, �L �sw'�.s'us '"iuus"#t sics,a1 straya It i t y y a, u " a�emn s�� 1 Have in place ad s'esscdli.l.*�oa1 or or a cl a-hat,is d esig,a to elin-1,nmte sw sm a lati s azv%ns "#sa Per", a a asa a7 'xit. ilia T a !. aaa'as# -,whicli "rods a r s7 tea. ,_?`z r. x a7d.of aRr t�" jo e e ` , esa Cn b) Has as at a"8`�"�..w`3L&.!a o Such is !as �a a te' }d y w ds), Is ii:eg yxle s as haa vin ,marc:h st sd imr, w k aent' h Dtaignate Fn es.t ' Csame as the Set-d'on 504/2UM't dwr�s latv io is rqua �w�a��s pp business Cnhcaaa.s to a,ec; e Section 04,/,j:� 1Ar c?ass Ptkblish fhc Se+a ti.ss 504: 'U<, rah Cd>Fory.1;V"a,a"ts,sed<"# %'on>.aa:s"mf;cn, aaaon arr-lar a ,� C � , ' =a���oa,..� a;fi.-.:.<vs r�ss kJa`��a';st$. 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""'xe �n-""""g ,owe rep sewase cf die 3 mid ps ccuies of mo glasw M ion srawwwA PNO at T v (D JE cat Ste the no&, !It noue SAL! jeecabe Cae PCOL, 3 a) to) Cu Cu atel Whot x""",ffie E if bw padEmw W Ae anhyand We tic moxrk opees U) &"'C:(' mr, 3 cvmr y comphance WN acdon" td "',f oz"' ti'i"""'s 3 Cka"1"Ou a Ending1hat the 24,C-i"13"", AR The caauswo,,,-av,,,J', Eubciwunc',"au 'at"'vv C' e", re 0 sife 0 o C "a",a C a r kn V s 0 C 0 r h a 5 M n 6n q d 1 VO la t"i' r, q""" t"'io-rl,s ic, u E, The CCU waC Avr v,' Vn C an t snybyrtun a 0 w 1 on k OW E 1 ra that sub CL Ger tti, can,an'c"� 2 %uk o.","24 C,F]R, 135 '%"xv 0"p eo 0 =5 lot .......... 24COW 135, 0 N c n "'a C. 'xn'�","!,i D'fi, isn',2-IL F iR""' U) -a x: : anJ debunwat a"`X"1'f,1,.e a. 3 covered asgsawax, to CFQ4 04 "Ij ""')'t n J, 6", sec t CD pw6wrin and tits possf% W ic r 1 ZSCI (Hj Fuefewace"h CJ � Entu( ches, u 7n3) 4pTtc V,, mn t]"a' t"-) exte, u E a) CL Wl X a) E -I-- -43 u Packet Pg.2666 &"`ems<a a,rnaa trt, O.?­ 2ArtA A ,a1Ra.;.u,m3'Aa =r.%g,g"%a^m'^ hr ,­ DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e DgO Est -10092 CivilCU ,;b mr r"o fti i :rib i F: ',ae°t<,prN of rzr D t 4 a .,x �7��"sfl"r �._�.t a „o-z 4 r#s h3 iP r 0 t, s'itl 1v171 of z:r4e ('-li i" r`q?,4-.tb: Act n.24z 9 � ��� rr�<ll a ,fn t� zr irCcr,z !,:"`t »U'.ITTn.:t aP, fst es t1nat r <fi 1.e U sp; RI." d,a e r'tri. 2fl4'h::h«Act r,"ti"1`ar 4. u p"T",.hltl,zl 11- ,a la u.r .r ti ,aur r�rasr"«: 1.on the brjusis ofz€ e +s re"I,x ..a t:r:r €s xurrr: t tr.g rr r3tt 1471 11 anIE d e d z rlta Act mr. 1968 .a fis a,x e3'wfie's' `, ,ti r ao ain act o 1f•88n;, r. 24u,a .", <, ,f l 1P`dt of�,x,,,�.'r.ix'er&l..e'r'.oal,;3„xis"�-"S`k.���""i"4�t,,s"su,a�..f.��i.>���; trk qq' h .c`a z 0��?,ls�i8yr,-kr 3 xtl(,,xa s"�tin "t°xtisi.zrr�a,,,n -_ t r t Iais .l ce fu; so,b s at YH,R"'a`'a.ll "a'.8"', ',. �S,tvt'` „r;r a�? .+,1" ,er '"r?.`.Act of 15s a z teculo7l t v dle 12892—Learlu,.tnsch.ri„a and�.m:r.l a.7.rr?r r� t off,%Yir Hct a s,rr..r it , de,,raz . s Ctriort 21.09of the Owtr`kt ,{iry Devck)pment 1l.rrt o F 1974,, ppr?,,,i rat JU be e„k.lutd :d rf"'Mrrz U p nsa i`xr q� rtxl ryla l;�tx.niLek~� ?r�rrw,nefi . o r SEul r����o.. � ..i„artlr"� fin:: r.r 4 �ramY€�., §� '�:a� A�# 1 car� :'C�" +r.j r zr 4 a B('3 DR fiiands bse,.r z{.l€to n ra #t 3,Nf 2 rt .Q< zk brrx re d tr'As Sr otrx lu s ?: r., ?r cdori,5CH,of the Act,o .973 sr.tl',24C. ,ra<,Past Etr 1 'zrd'l1 lr ohibitei U fit„rule' :"a` wrt'"d {;£,s..;a s'.t$: r,'zH`.t:�;. a,T 11. ,�xlt.l-LIertt'c �"�.r.«� r, ,r.�.e.��0.*� G.a€'#r�k�`h�r,�'.'7t,�'�1�"#al:£.#.ar; rsa 9:"�z'fz�aza�.r3;t-�"� � „ [ CL CL A ` ti:,,.x. nri t.zr'zS y ,ss On a.sb.$. .irrsrMs 13,. "ecticst"r 3 oft and .<r.i�t h �.pr � z,tt s of Act of 68, as ..irl.zer,sde �a.�}n¢ s€�a.n€ 'a rA r�Y. r-l�u s -z7`#��-` 9€,M av lxrwex Income o4s e Resii,31cmt 5c ra aocld,Busfilew z o:s tra s':F u u � S= Iyt ,,u a t 9 t3hax Monroe n r y s at..11 fi�'on_-t l,[,y "twit l M�a y?l� �;r�l?,,r"3:;fi�.3, <c `.t r��. dir- Q +s U i Name: Roman 1 U U Tide: Countyinitr for Cn s= CU /74 PrCU 20 �u „ry S= � ir CL 5= 44 Packet Pg.2667 DocuSlan E st 234 1 a - -. r. q fl 4 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e DEO Agument ..10092. Attachment G — Reports CU The . , , reports must be Completedand submitted to DEO in the time fratne indicated, 0 below. Fadure tO firnely file these reports constit-Ureq an Event of Default, as defuied in Paragraph 0 Default,of this Agreement U t. A Monthly Progymas Report sst be sulernitted to D O on forms to bc provided b,IYEO test 0) calendar days ofter the end of each trionth, . A Quarterly Progress Report,-must be submitted to DEO on fbrins to be provided b7 DE no later thm the tenth day of every Apo July, October,and joivary. . A Contract =-d 5ttt Acdvity fcosn, Form H �". '® ' ts, currer3tly avaRable at °, • '` . ,; „` which is eicorporated herein by reference,must be submitted, 7.A t 1 15 andOctober 15 each year through the EO's SERA reporting � 0 systeal.The fortri must reflect aU contractuJ, t y for the petiod,inc.luding Mmority Business Enterprise and Woo=Business ntet cipado. If cti its has taken plare d g,the reporting peElod, U 2 t u. to ip y"t st r e ut its use of the (-DBG- R funs and its obhgpdons t der this Agreement by CL complying, it t the oscout e ° t C11 0.34 . ti °ties during is dose-cut t period inay include,but ate not hnuted to:making pia payinents, disposing of pr grarn assets (including ®" the retum of &U unused materials, equipment, spent cash advances, prograrn income balances and accounts recelvable to DEO) ancl,detert tite custodi- ship of records. LM en Notsvithstan&ng the te: s of 2 CFI 200,343, upon the expiration of this Agree �e�tt, tlie t7 Subrecipient shiull tt t s r tc� tote recipientsny CDBG funds on hand at the tirne of expiration n any 04 ccou is mceivable attnibutablc to the use of DB ids. Further, any real propert nder the N u to i ierifs control that rvas acquired of improved in whole of in part with CDBG funds rucc u.:a C-DBG fundsprovided to the Subredpient in the ° t of a lo° i, afiall be treated iti accordance with 2 . In,accordonce Nth 2 C.F.R.part 20 , shcadd the Subrccipientrueet the ffireshold for submission sion 0 o 9 t specific �.�.�.t t, the aunt must be conducted ttaccordance with . C°�u$. part 200 a) and .tte to DEO no later than tine months Erode the end of the Subrecipicni?s foetal year. if the U Subredpient did not meet the it it direshold, an Audit Certification Memo mutt be provided to CEO Cn no later than nine snontfis from die end ofthe brecipient's Escal year, Y A copy of the Audit C fla nce Certification ` .; , Attaidurimit K, must be e toed to Within sixty 0 calendar days, of the end of each is e %isich, this CU ttrnt tiro 6. The Section ° HUD-6000 ,must be completed n submitted through DE 's S , repotting system by July 31, annuaUy. '1he fiarm ra tt be used to report annual CL cc teats tt:, ttd°., ,, employment yment and other economic opportumities, ptovided to penny and businesses that meet Section 3 requirements.ents. 5 U Packet Pg.2668 DO;,,,n," un F..nl,,@�OwR,r';P DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e AgreementDEO ,;10092. . Request for F=ds must be submitted as required by DES and in accordance t the Project Deewpoon . ; c ° 0 .JU fonns referenced herein are awflable online or uponrequest from DEO's grant managcr for this Agreement, 0 a) a) CU C CU 0 U 0 U 2 CL CL U) t CD 04 CD 04 CD r U 0 U U U) a) CU C CU 46 CIL Packet Pg.2669 Dokau&an Envakmafu DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e per 10092 Financiml Managemew. The u er-i to rn's finaann sd. MAMFa k a 1".3.3.0 comply_ ly with 'h provisions O 2 C. .1- Part 2500 i n1. %rtk—l n'C �..afi,n.,��a 200,,Y02 t ed �a�nitne rC�. ;� „a„�1..1.i���E.s'�, "�3 ct-iv�h"� 218,3, ,S,, sip �d "ndof:e 9a — � U ,Coa rattC,C1t,n1. n"?t an, coinPI to sIsa 1,r,s e,0I ,11,e�Entn d-al?'"�fi1Z11na''s €f d-Ii,a P rcy,tea;t or n 3�.�%t#, Record that ble n L� t"11C SOar..M use of f snnd#t or all a,M,,.C.n" F, T.;itoc a'n°co a, tsics a ll-U.1°1. 1.a.°fon a'°-`..n ansi3ejoafi,,jc3:gto gra:R:s,n` a"k 'aaa°�.ltvs, xu. oa.tionsa a:'.# I-U,na€19 o ns, usi=:a" bhpte . „aal n1a.trs,,. asses ab.` sxn& ard 0 assets and a s asn ha P;y are ,ised sok i at-itih-onzed P s S s"i a Damson, of C.,#�°gze3.ciR tbtes -M.Iffi IDIudget mnouras for ea c-h, eq e"a for F snni(:ts qppZr rne,ffi1'andiar,.)nfb ,ia on should be relaced "s:oe:,rfbnr-a.'n e and unit cost a #afi +s k >a *s-Vn`.Dan.en a`ro cedur s to ,vs "s,c C w6elth 4. cosy ."a are aEkcm e and rtaso a bl ,a d r the p 4:1VA :ts ma's of the. C.FR.pwrt 200 (sad artict,A":1`4. 2 CTR 200 S bpa±t E Lit ed ssC �z ]� essa t �k� z i gq�,{enGG� v,. { ,t;� 1.# §. sax 'sC .a�.aSw.ri 6'�G.s.s,l,sPa .U�.d.L '-w and pq coe,d ,6.1 Cost s. 's""'s. tuD n ct"#r:"at,S' flanY.¢xte suppcirtcd by bacul,f*aopmu11.elmsllto11u.x U Competition + and�.a InE o v rernen tans &icon n D a o 4 the, rmr a o n s o. ,. I�' 200 �� ss�,.w 0 ' d b n -d'I to d U a Li n a "u_ pr did npi fiall and vow cornp o ff. ` L e c brecYs's�.ss it:shall be cuF31.1ss,s°sw o trxt,", ,DIS vvdu > etyt, or oa�s rn: tyke-restrsdin 2 CL tradc,. In order to envur obie Live 3"(a"'"PE.aascto � t11., �t �� ,.,,n . efirninate, at.f.ufai tor-'-," "satftn,,-e ,tcharitaqp, CL as o limma tozz that develop, or d ft sp Ce..�sa,m �, fe"q`t. �su�ents;, stat�.1'ijarn, ,.��° % s ��%'� a €,1° for od 1` n t:s-sae,for a a J s—a va p e excluded 115.,orn it;"orn,,:)a"" 'tg IF such c 5.e7nt y, Awards t;1 mt be nis'de t.k E..i1,r" responsible and respotisisrebidder,or ,4T',.a ss..`r-Yoge Proposal1,,e most Iankat:n",G¢sggL ouz ve the toamw ns considering tfhe}puce,qns&Eq and a#1h ctor; So, a an z 4ati'8#maRll a e26 set froth all renatexerne"E s t&t y,a&a bidder ffe t 1 s nt f in f rde fox a d r F fire to be enimluated ary the Subte }g lers"1` Y iy wnd a " bids or off�m may be � Code's of, nD sauc 04 The Subiedpient a11"a#fl maintaiii.,i en.standards€ak"s`condhxt govern.-inig tile pctfo=rIance of its;ern llaycl"s engaged in dhe an d vuxl aatir ulistra' o of coiaa n m, No fi;,'".ri`nployec, officet or �. enr tsar t a€.#,dtapate,ixi Ms Q s le..cD.oft,Rwmasht or aidmk'.::"tw 9-tion of acoast act st p :n3..ted IONT a ,.`'a:Isis wrisa rd i he or she h-Ps a re" or appareat con,flact of intetest, Sucli a S Dl ci'=wouldi azise-%ffien flae D ',"''ployee,officea" :1a a� �a�'tm a1 .�n°;l":ens n� o s r n1 i ex immediate L 6 ,. or ber partner,or aia orgstdzia t"1 which "r s`r1 �n.a`,o a"n , �, iy' a tIne pav es hn-diciaed.,has sn fhiandislf or other interestin a'um1 'n t t w.._;nnsn'°a c l"t n 1 1".Y. a 4 4 n a k1;1 $" 0 D yat D a s k #`1 ,a l"I n 1, 1 ?a s ,.d i s n °S$, 1..., n�.s," ,e 1 a 1 , :#4? 4 t� ao n a pb a ann8 to be app ed fist violations w me stand, y officeas;, empleyees car agents of the a) s, .a k r"rVI) s �+ Business o s ,. e Sul c .?.n,;s n nsha all h as 1's of c es qp-e 1 for s` ws ties:s:s wit'n' yeent-rance ,,o p t to # e xriat CU least4,one sa,n't plrj eass",«on :ait n sk 11 r td.?son s� r'I',-if s" forbusiness. " "Y #n,,.�ana�ble"s sh � �� n . ��t to t - s?nn sat.ces, burt ordinamly a ) .D T,can no-raw. w#fia,n.sne "s hot itt" s"3f 8.00 s'n"n " to 5:00 1 saaa,s CA: n* "v=. 3'1s.ay CU ter. -q& Fr .:ay, and P ti ,A I-I c nac yots or eit-,iployees hir d by the arec;ptent sh.;�a Ininve all currein licen ses,and pcv.1-11ts recr��.�:ed kn an of t'h par a,:work for wlac --hey are f d the Subte cipi nt. CIL 47 U Packet Pg.2670 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e DBOAgremwtNo .m .1000. ® i Reqw rements �uu ai ,aa"kaaaat ad f esSOL CC8 by DEO to tCh utareaa.a, ient a nq ble ,aa aja Ct s% : Eta auditsaaaa,�p 0 0 w- U In as a'ata n to S!vie,,ora of audits€awadiictYs dl 2 C-FR 200 SuIstpart n ,�Ikudit and,, Section 2M9 ,,F.S,,as raaa i ed ra. DIT'""belrnw)a onitori is �� dur C a� � �a �n at"not 3�e �i it'e tic, DUI ke,V" Sits E O suff, l. .>rtir'd scope ioa6i z r'Na'a "define ;rye 2 CI part, 200, s'_ wnqc , d or oiher pra.::Ea'a',a;..Sres, By Cntefifg into ttla,as AV...ea„merata the St cripiesst zz,a:a,°,a`a to c 3"'}.�,a:.r'S.�a? `��..c"-;„', 5., `t�.;:a'.°"a"a`a `�mY4�."�S' au.�sa� CU a?n..r.,iZtcn, proce&ar krapr?,Dtaessu,S djetar-neas aPP-10Ir 31,1t,'t" " O, ++', he vu, xE DEO amant'eran$nes that'a mitt„d scope aa,,,u t of = ulprec"ipie is 'ajt .(),PIh.te, the Stub"ea.#p.iCtIt vgre s to cornzV ,wri t=fr irjcjs 0112, instructions 1:°aa`a.,',"tda,°aa afar D ,0 aitaaaa'ta, the Saaae,aa,n�aaaaa 8.� ding `aaa �'aadi The� t�brer—a lent fi thi �"hags mess to Corriph,and a G gat „a;`atl?fa any an a E ionsa,tevriews,,invest ¢ G'k 5 or audats nc ss.-mr b1 Jaw Chief i U ,! PART 1: FEDERALLY FUNDED 0 a) i i °- t ,at-:a �7hCaw e st ``f' �E.x. � T t a :�s�a 10 �..s �a7:;��a G a tcaY tta:sue a� :,ss€a a'ai"°aaa aaa d�° e•a CL 1,, in, ".laa a.," a as that s.na.$ Sias en3'ya`.ak,nt 'va.x�.,Ia,'Ya:a..f .)0,as0 r,. a,'a.#,.$ja ut ta;"cdel-' awsa:3°elis aa.a.Its, f t a.s.`a'�a*;`rar, t1h Subrecipient to aunt hwc as a aa' s;,rpro -as ail--speca a,ta `dacha coed l tad in accordiartce with the prcrzisio ssa P) LM t Rec a%a C ,a nte)a as ra Ilse a In fedcral rvwwrdg axI,)en-da mil. say C t a.s, a a. 5t ,l).t"s a?I u:"o sae"w a"sai,, G$..0 o a,aa a.a� s aka is�a #a�R ding�kQ6�fi a�a -farce p rccei,fi.a`t `h,m t 0, 'rile d t a'Yxa eafilori of aaat.aa-jtaa"a6 of fe- c a'sa, waaxda raw.* 1j`b aaax,w,s., spa alb be .faa. }y, g s saas:s ra t a if r4a i ' as to mt a to Ct s a k a a a xaaaa a ° e t"a fa t of the o3'amuct '.a by a e anon-al in, scro dance a at �r V aP vin'o*n o r"t"R 200 Stilip,art F E a'aaGfi a� � aata,u .wt� ,as rav rtsa""s:_a arr a',a, ea L,1.a of flui;•a pa."a. U i n,co naafi v,.`tion.with,die`iadit,reqtairements r dlhl, a`,used in Part�a asa tadptaph 1 'die a. :s A e a ma,GRt ,. a...fiud f.5 0 U the aa'r;"� 4 T,a€:ernen� t,,,: ai a,a v to as date tesp of Ees a� �a af'ricic � 2 t 0 a� aal.._a x s � V} ��w ,rta"xt. x.at .' as as ,.F Gata a as I. Mar � Cn 3. Iff is Siib-re euw exper-cis ta"st t a"S a 3750,000 in as alai l asws ..in ins tE;,acaaa year, an a.E.aa"aaaa'a ati ,:ate;aia,-m in accordisnce ,a to the praVi ,8 aaa #s t o acts ikrt F a as a s ? ieN two as requilvA L-a dada event!hit a,haa Stilbre,'apient experids cress trim $750,000 in fcc-le al a,aaaard its fi-i a `'rarer and ellects to hwve a s adlt condrxzed in,aac Tadra,,,a a'-,�nt -Ce 1irovt"sa .i,s of 20 R 200 SuhrntrtF re arm,, the cot o the au, t anni t� e pad firorn,no-n fCal ra&, reso lives (,ix, ttj'ta a 4 tads a ,,a taaa P.,,.,aa,.at must b paid firox n aa,waaac- a bt ia.-.., d fto s aex-th.ra,I a6 aa,aCIL i Pbli a ta0 aa ps a at rnv i dir ` u fi aaerk7aI does not apply ,o a cotrt *a2.r"'�a- �a atio,,ns, ffie eras ffi a to g endity has wn .a >x-gAti € to ea r wa g die t at for-profiit whi re a x ' that M expmi,d $7,50,000 or xnaa"da`a aa,a federd sa naa .s aaa tLtt cornpl, with fellers", war- ds gwdde ads (,.see 2 CFR >. 0 .501 +- �; `, fa;t, � fad, aFa"raas;: at$�a,:wa a'sa� k: s ¢;a:t t,.9 �€;a��:'`m"tea �Ya,aa�.„ita r'aa ,tom a� §" ata.,�a, _s,�r.�,1.ma.aa.°.„., ..,a a dy a a a a< toafe asl gra a:E,.;r asg#"na"aasY s, Packet Pg.2671 D uSla= vaica DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e DEO t V q^ s £ hid h it rx��9.�^w 9 ,3. gym.,�:b`.b.� i:..� .si',���>��''M1t.,�.#<.0}«� k.� o- s�i-S'.eh€.-U.B..c���i�u„tv'+.1i.i.h,.st.«zrt car, �..."�w.s'und at-, 6 PART m STATE FUNDED Va;Vart A ,ic 'txa au'r1ne sg'o 6uient is as 14'on .'g' "to i=.s#ads.sptas deRned by Secdon 21197PT . . in the Went atilt AC S s;a&.iil i M—t rx-rwnds to ;Fair :l.iais n't Elf WERte ` ,21TIC=il assistance ey ., :a a i ia`s � excessaf S750,000 Lunx aas7 fiscal year of such, Sub e i$ t be ".t 00henba must have a Sun algi or a) Pi"` a` speci c a uch t"CM1 e Ch Goal year its r c s?i`dan 'n..a'i. Section 21 ,:9 s ,s jilt11 Cl'Ile rmles of E a) 'd-..e Dppsa. v'n nt' of f7inancid St., 7 i and Ch kas 10,550 l s=c& e iaa8$ s irr $ �:� �l� a c a �c ��la ,p r r ,_ ,ii.,„<s`iaaa"-.a iV � S��s 4.i�a 4"la�iiP? i kaYaa�s ixdisl,. �Ji il"isn" a;an�z Sn ��a'"iil desia' rnt„, te saane faaai ri ial assistance :q d r,=� �` ?. i�,Aa<.ge d fit its ad y'"aamk e dbses���sseist shaa,"1s ?`o2Esidk�"_- adl slources ofs?ai"e ding state k a;tsFi a2'J Mitancercce4tred fitornD1,7yO, i ,(<w, stakr agencies ui,d C� t� oaltR x sE<on-sisin: e': fities State ffih_,ancW o ss?st tice iw;` not aiscluda„ Feetal iaaa.s c. or pass.,. ��??�i i a Braids pia i i`'"`ci-eiirces received by a a`arl sl at Gn ay for dera<pa ' ., ruatchung teep = #'rase rrts. � w a s ## i tii +kai d lath 'equM C<.i Uzi{ i�a h i s lP.l s ata� i t s tat Mas s a$ %"'n h an ens t e that die aluda, o a 3.ic T11 f_th :;g�. � BEd i��� of r"'aecti.�n 1 . 1,8" i & "luis i�;:t�>�lfi.dcs ..'#.u.. n ssia�n o f ias. 'as•o'f�� package as S"...i...,,f ��a, S�, 210701 Via' .�„.: s U k Section si tChoiii 10,550 0 a kga`'t ver ent-t���<�#�`s C , c- ���a "�O �u k ��i �,,. �a� �§ �5�� �g��.�.�� 3,k ales d ",he ��'�,udit`�mr > CL CL I if be Subrecipient expends less ffiq.1:€. 4u750 04..l0 in st-aw + conducted s" aP.co isaa# e oil the `rovi+ice .:e of Sec6on 21 5 r',p FS,is not required, % &a cE mt that 4) dh'i'r Subrecilpient expet'uis less vinazu, i'0,0()�() :. st,-&W 121l {a. a,ss statfi"nce n a fiscal year and elects, toLM � have,tn sati it cond,.gc ted ihd saccor k a=i k:.'ixida i`h.e provisdons of St,iu t,.a1Sa 15-9 ,F.,the cost of i"=e au'oh" f) a" .st be paid f#c`ti the non-state ea a' ',s r o-ur es ta`u4 the cost of such a,7a. tkwG..i man b3' pt..d Wm Ft tlte akabr "ca., e"1#aes reso S.:;,ces ob-ta(,aed firona otlaer 4Jh" "f Stxte entit s') CD hl CD Additional.::`kEW`#:i..an,,r xi.. m,:pitfi,�.i"%g the f laWa i-tag,'Itf,<Audit Act can i'fIDUMI 12M1.a ;,yrCD PART III: OTHER AUDIT REQUIREMENTS i aa� '-par tad used is{a e# a ay addbonal aaupdi dx W 4�ii ski a YR�aa# � � U etm k n a i° r sn fd ik in @ �s a i i# k a n f k asCn of State l.,Ti k s and is not in conflict ot,aer F 3dcxx t or Stsire i nsa 4 �a � i 3. Pursuant � ba 's,cticni 2119711 S. Sate ogyncies may i.mid+,M1#.:.or arr'ainge si"ir a& offs ofstate m,assistan th sux at area ka is si audits a fi a to ai i.ii d Sn< in r i taa,sa 1 r as , is in, an fi ffic +s Stan!w'w t 1 Nrnqr i°ffai" +,avu p Q fun`dWg the l W1,most of such isid4,,"doxnal audits.) a) PART rV' REPORT SUBMISSION 11� WA i 1. Ca' cd�`�Si es r ipo a�a" sIcka& 8, t tiaf l,:�d gait a n a n ides"#y,`t, �.<.iias "s",a d ��y the a a<..#ts<i'k�, 6o aa.r�a Hsu; CL conduct t4s,d Ln ac itch s 'e`�Jv I� spa, L "�.;,�'0 Subpart u'b f.§" �' (al'.1..€' `fi ,�"�,.erpu`'�+"+'b�>a'i. a"'#`t`st)s as a e-vi°s '4.k gad d re T i«'mrt PART i of' #€s E"., a ASP etnerit u�Y.,c`�I. e �..[a. i u ted by nab ".."ii beha.a c �" Pffi SulhrS�:i3` t a�€s an:.f.�1 � "% a s ff k i." a t.b'w at thea is�"�ia es indicated, f Packet Pg.2672 u,v::c Slaaa}nvelor t D, DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e AgreementDEO .-10092 #.s'a...ddom Mor a "n and s . t aa'.a s a��€�itrCd tO tote �'�9Y`A uk�;t:"�'�`#su s?h(,'Yri1d s.# ser +i �, �=a#,l '..o: 0 i 0 m- t. a, , s nt, . ,.... } as � #ss # , . , U} ,t U 2, �£t.:ipi s =„a: tit#aauir ;n r.n,)-r fi.),r audit coo.-arF,w.t.b.d in accor, an e ,xnitfip 2 -1- 20 Subpart (Aiadit in'aaY t "zk t'hat the saua s tt it Sst receivcd the {fi§. # $aa:s �"a t ; _ t ,Et � Ya a1fi packaj,�p 0) :,,.c- or. i 2 z,zC .N 200 SY " " ' i d.,t s . n nt y asrevised, � na nd ma$Y � annst#t r,.X=#hft Yw issued 14,yr t1he ud u ;copp s s;,h4 e- ,P° f y't d ab ar �.� �.� " n " � �� �.� E r r� '=`yr �"tb i �.IBO at IdXe addtesr.su9Y 1t.r ted fi; .I.afags,,aph 81,?.A`eF -,(3) bm'% i 1 G epr es of > ., .,,., . 8 mq 'ed »y';3z 1 1' of this A :.sme a s. tY beau"„M t:eE b'y 0 or on belh aluf#sf, the;�:,'„s.�""z"';s>v... �.�:3,1, "�$�` �"�z' to each Ile U .A, s.€ y 0 0 i CL hl XTISJI , 4 ryry e € p*s a n g a letter �' t)r r..t "Y`' ;ka`s}` .zs a,'Ya.S required # be Y r`" 'n 0 € r. °'i' U,;�" C" #�"�sy ,nw.,a'#�Zw°s �-�� �' 7 � �' �ta��� aY � r pursuant' f.ga a,a '€.�...' �„er :n:..'t s Pal be 3nAs."�;�.g.1$�te .r aehr r a-.ta .Y� "* ,. �v n� � w, nmaia "a,��..,`�"�..�,s'�re ���-.,�� �w��.a airf#a�k tS3 .s' fry. t s # .I, `� Chaptc,� ., r i(loca ll e"". .!f.'s".'s::t'"„�r.3.,+k.:."c:&F"J" s)or 1. i .y. trus", n +tea '..'f die Auditor r s,~z'n:x>'.te. ll,as aapY,°kY::=S'. b.. 0 e, U when subrnit&qms ar Y #ial reps �aa "pec 4t � � � r �or uu # ne _ ?- in as# ,obl i e with Cfh �m- 3 55a (1cuol govemmental �enddies') or 10,650 (a onn',p - and f �a pity Y t a) 5"aadon.-,,'!, Rules �,r. 'h 's cli a G enal, `Fo k!indicate the "a�# � �;fr�b r3 p enfa�Y, ra � � SFr U) delirvlflred'.xt he 9n CC#,°"e1"pr..ndeTace �he #eporu'g package, � E a) PART V. RECORD RETENTION The Subb =u.cn'.x`# a?.`'s'ara #:"t';Mku u3."`ea'-; i..".""6 t,.,'r- ga :a? ks...I.:s r,,a''-,g: -s "�2�'$ivph,A�'.'"�1�.".`or,�i..�.�. .,�Y..'#.Y:,�.�`�.�"".,.:-:'Yn5 �'..*�. #cg:i a u to a.�;:�o off'six '�a A t :"date t�"", fM dL{CMG �7 "` issued,,t �r a 5. t �;si. e,i's after, ne � �e_#eats" satisfied nt,k Pay " a „ l a rays and �l !.z..#�r i"t �".f s a m been a " ft #Vc i�f't via'chalVrer'P..rlod"i is CL k (m, , ,uid azlow DEO,;o v s t t.'�.sigfnaee, the Of `;St C„ +t % or Aw.- c.} Gt"nenal.access to rpo.,�est, �� addition, $ x 'gk Yr '¢ r u# `�e s g} t a t fin. t a F Lt #a or i r1Y r action it'II dl s it t :reis,a,t s has beer ,aY,t-.fit riv,:)r to,a' e e.,,apiradon of die cwntroELrlY ericud?sn iden-Med above, the r a?'orris 'r =rehall,::ate 4:"o ''x,ned r,tt`a'aJ, ra',Y:rp1'',,,hol olr' . #1:)te a z."'.f:?".t aad+"csodli.sa...on..of lv,..A ns'twa...t'sF «aea;.#'.`'arise&tw::na it-,w,-.,..11#Y,..a.�.�t`. 50 U Packet Pg.2673 (Nnat'Sas Ertvakafi H!), W,I, DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 DEO Agte=�t No.:10092. cu C .......... "Y t, '4 . .... 0 cn a) u a) E a) E 0 u 0 u (D 0 L- CL CL (D CD 04 CD 04 CD u 0 u (n (D u (D U) E a) 0) cu crj CIL Ml M E 51 u Packet Pg.2674 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e DIRO , t m Federal---Exhibit 1 to Attachment I — Funding Sources ou a e t c ae a e t xst of the Following: 0 0 Federal Awarding U.&Dep artment of Housingand Urban Development U Federal Funds Obligated to SubreCipieUt. $15,000,0K00 Communit Catailog of Federal Domestic Assistance Tide: VDevelopment lock Grants/State' rya u d Non-Entitlernent Gnaws in Hawaii CU r- Catalog of Federal Doinestic Assistance Number. 14.228 CU The P-Lupose of Rebuild `i ida' D15(,-3-DR Voluntw, Project Description: Home Buyout Program is to acqtdre properties that are i Special Flood Hazard Area 51 ,and' is®d it heat d L Tbis ist renar and development a d areas to help dare the ` p ct of y t e disasters, nd t 0 assist property earners to reiearate outside the threat of U flooding, 0 U Compliancc Requirements Applicabie,to the Federal Resources Awarded Pursuant to this Agreement &IT as Follows- 2 CL Federal Pro 1. The Subrecipient shy perfo=its obligidons in ear r # ice vith Sections 0.0401m 290.048,R& Z The S bte ipient shall per its obligations in accorLhuace with 24 C,F,R- 57d. 50—570.497. 3. Ilae Subte ipient shaU perforin the obligations as set forth . this Agreement,including my attachments, or enLM exhibits thereto. . nie Subredpient sh U,perfo=the obligations in accordance N;vith chapter 73 ;- 5.i 51 1 and(3),F.A,C, 5. The S bre i aient shall be governed by all applicable lavns,tules and regulations,induding,but not necessarily 04 hinited to, those identified its Award Terms & Conditions and Other Ids u, drags of the S btecipietat's 04 Notice of bg t i . i 'la d L °ability(-NI ). U State Resourcesre ie t Pursuant to this Agreement Consist of the Following- 'W14 0 U Matching e e Federal : T/.,,1 U U) Subject to Section ,Florida Statutes:NIA Compliance Requirements Applicable to Statee o rce a e t are as 1 . NOTE® Title 2 C.F.R. 200.331 and Section 21 ,97( ),F°.S.m require that the informatickc.about Federal Programs and State Projects included in it I and the Noticef Sub grant Aw2rd/Fund Availability be provid ed to the Subrecipient. 2 U Packet Pg.2675 a,;o J,Man i',,'n 8s**a..o is H.") DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e DEO t - Jkltachnaenit dit _...... _ . ce Certification adw?a R' CO a;?f:sh&�aa`Im�..�t"adtat ��?'ut dey s eta Abe�;m f a�a�„aa'a::,�-:'�>W:z.;���, �'�ro,�+z��'z.:,���ri';t a,au���thin .�Ud�,��r.zazn awe�,« asz; �:' � � _ tJ _........... MIT Year., cantlerName. ; .. 8 r r r "xPr E d ...... I it i 't J.RM. a"(.n a Nit e 'T"eu- !sl-ate fi.s.z rai ial ai ds nce, da""dig"' its fiscal yv,,ar tf-ma,x.it.received.. +,^< m .4,.�,w .;t..aa ,3,.S,rP..,t.<k..s i...of L a cc,, fii�. .r.a,u„ il..iaw F.:a x. ,r.' agr et..7..act etc) betvre r+ .iN Su1.1.,;,re q i. Q sa%id rs:jai' a �n a-. 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N aka.,. h� a � E-- a<�� ivaxaasK �i agreement nt Q , COMMA, +aknaa. f,:, of aa':d i, CD ° kPo " Rx`a a rx� aC 'sdfs,.aa,a`w.5.ax. DEC)? i� o, %e 6$. n .ea .a...Gua , , z$ 'a a.Giss d a�etc))a' aY r, d � Via... "<a, ��....E a If the above e answer is i also afa.w,",k a t.w a ds' tan asauaa�before p1.a;<m"a;e "aa.?.s,g at.s 'O timis � c "t E, aa,tx5?r,'ay „t�. ; �R Rt X_ ,S.ayS� aa'fat ?dG,R.a'.,a. aa, Ha'ati.,'e`k".a.attxuS a as fzz.. aka R»ta .a t✓r mad,�i a�at'.n ter, d ta,ai R-"�.a C a)' xv'�R t;'tss°x°lt -aa v,a,a d`id`k!'x x 4 aa.a,a&'Ak(%atR..ata yea,,? (,,IR,tan h' a fiscal ✓ as itsxavzz ats.,ta U yes.,a rc kas a'' :a ..y4 d'";to n�a`aa d a.a that it w'?.. a`?ka.4a"a.'a,� R ank o,.,,tk t �e ta�am .ta.adi tts"".i,Wzn..Sabyle a a"a�.�kd5�r.��„le`•.E.�� r$. atg',' aU O,;ia��� j aC aaas.X at.. as„.na„k+,�tw'<e: a„!! a Xa u ,.as �a,. part zaaro#¢` a sutrpart a:ar as revimed. Cn By aR aaa t✓•" ra €a~a's�a> iC tR x st Rt° aaatrza ff � �'.�.a,e a�'�<S3�.a�-,�'.`2�'aa.,�;�"�`.af>4 rrt kta then �u�`�a' ^. �.i"aa,aa'a» "�°."a�Se s.ka�.�.nwtr�`O.aa for a<t-r-m w.o'n' .2,&,r ; t e ancl correct. ......... .,.am.d<ay'z, a az, W, .en, tr%'..aa"e 1)aIbb.< CL ..... x.xa a a N' dz,aRs <<, .za.d to d,a aa.s ,a :`"a,Fa�Rik>axtz,66 a ,..rc a gg ,; �aaast� c_P.ci G�a�B.Ru a..,S.,a'.�z� � adlz azw,�' axad id Packet Pg.2676 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e PEO Agreemmt .- 10092 CU Attachment K— Subreciplent Enterprise Resource Application _,nM A..w-. 0 Current r Il be provided under separate cover. 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Upon receiving any Proceeds,Su resiplent agrees to immediately notily DEOwho will determine in its sole discretion if such additional amounts constitute s DO& if some or all of the Proceeds are determined to be a DOB,the portion that is a DOB sell be paid to DEO,to be retained and/or disbursed U as provided in this Agreement.The amount of DOB determined to be pairs to DEO shall not exceed the amount received from the -DE Program. U Cn o re ipler t agrees to assist and cooperate with DEO to pursue any of the claims Eu re ipiel t has against the insurers for reimbursement of DOB Proceeds seer any such policies, reriplent's assistance and cooperation shall include but shall not be limited to allowing suit to he brought in l dre iplent's rues and providing any additional documentation with respect to such consent,givingCU CU depositions, providing documents, producing record and other evidence,testifying at trial and any other foray of assistance and cooperation reasonably requested by DEO.E dre iplent further agrees to assist and cooperate in the attainment and collection of any DOB Proceeds that the Subreciplent wooly be entitled to under any applicable Disaster Program, CL If requested by DEO,Subreciplent agrees to execute such further and additional documents and instruments as may be requested to further and better assign to DEO,to the extent of the Grant Proceeds paid to Subreciplent under the CDBG-DR program,the policies, any amounts received under the Disaster Programs that are DOB Proceeds and/or any rights thereunder,and to take,or cause to be U 57 Packet Pg.2680 DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e DEO Agteerleftt .-10092 taken,all actions and to do,or cause to be drone, all things requested y DEO to consummate and makeCU effective the purposes of this Agreement, 0 Subreciplent expUcitly allows DEO to request of any company witltr which Subreciplent meld insurance 0 policies, or FEMA or the SBA or any other entity from which Subrecipierit has applied for or is re ei lrZ Pr'° s,ee any non-public or confider ti l in rr dodetermined to be reasonably rrere t ry by DEOry t U monitor/enforce its interest in the right.s assigned to it under this Agreement and give breri ler t' consent to such company to release said information to DEO, If Subreciplent r any leader to which B Proceeds are payable to such lender,to the extent Permitted by superior loan documents) hereafter recelves any DOB Proceeds,Subrecipient agrees toCU rerr ptly pay each amounts to DEO, if Subreciplent received Great Proceeds under the 'BG—Dlt Program in are arnount greaterthan the amount Sabre i rlent would have received if each DOB Proceeds had been considered in the calculation Subreciplent's award. 2 0 In the event that the Subrecipient receives or is scheduled to receive any subsequent Proceeds, , Sedre i lent shall pay such subsequent Proceeds directly to DEO,and DEO will determine the amount, if 2 any, of such subsequent Proceeds ceed that are DOB Proceeds("Subsequent DOB Proceeds"), Subsequent 0 Proceeds in excess of Subsequent DOB Proceeds shall be returned er to the Subreciplent,Subsequent DOB Proceeds smell be disbursed as follows. > 2 CL CL . If the Subrecipient has received full payment of the Grant o t roceeds, any Subsequent DOB Proceeds shall be retained by DEO. . If the Sabre i ler t has received no payment of the Grant Proceeds, any Subsequent DOB LM Proceeds hall be used d DE t redt,,re ayr ento rr the Great Proceeds t the u reci lent, en and all Subsequent DOB Pr ceeds shall be returned to the Srr re iplent. . If the Subreciplent has receivers a portion of the Grant Proceeds,any Subsequent DOB Proceeds hall be used, retained and/or disbursed in the following rder: Subsequent DOB Proceeds shall first be used to reduce the remaining payments the Great Proceeds, and Subsequent DOB Proceeds in rr„mh amount shall be returned to the rrl rend lent.-and B any reyn lningCD Subsequent DOB Proceeds shall be retained by DEO. U . If DEO makes the determination do tlti t the St re i pler t Acres not qualify to p rtici a to in the CDBG-DR Program or the Subrecipient determines not to participate ir„-i the DBG-DR Program, 0 the Subsequent DOB Proceeds shall be returned to the Subreciplent, and this Agreement er t shall terminate. Once DEO has recovered an amount equal to the Grant r t Proceeds paid to Subreclpient, DEO will reassign to Su reciplent any rights igned to DEO pursuant to this Agreement. breci le t represents that all statements and representations made by Subrecipient regarding Proceeds received by Subrecipient shall be true and correct as of the elate of the signing of thisCU Agreement. Warning: Any person who intentionally or knowingly rakes a false claim orsitatement to HUD may be CL subject to civil or criminal penalties under 18 l . a a 287, 1001 and 31 U.&C 37M U 58 Packet Pg.2681 Docuftri EnveloDe IM r3l , . ,m _r . i DocuSign Envelope ID: FFDED2C2-90D6-43F5-84F6-0044DC6D3B76 D.5.e Agreement .-10093 'The person executing this ree ent on behalf of the Subreciplent hereby represents that e\she hasCU received, read,and understands tide notice of penalties for making a false claim or statement regarding Proceeds received by Subreciplent. 0 0 In any proceedingto enforce this Agreement, DEO shall be entitled to recover all costs of enforcement, including actual attorneys fees. U SUBRECIPIENT BOARD OF C COMMISSIONERS P r ""fig FLORIDA E.,,, ,.µCU Nen Roman Gaiteal CU ltle. Administrator ............ 0 [insert name of administrative entity,] 6ocuSigned by: 0 Name: sasesaa�sassase... U Title® Executive Director y 0 L- CL CL P) Armany a , I'CmUF7 apt x' r As WIAW 04 , . 04 DAM r U 0 U U U) Cal 59 Packet Pg.2682 D.5.e CU r- 0 0 M a) U CU r- CU 0 EXHIBIT B U Links to 2 CFR PART 200 0 U Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CL CL https://www.govinfo.gov/content/pkg C -2014-titlo2-volt/x l/C -2014-titlo2-volt-p rt200.x 1 LM https://www.ecfr.gov/cgi-bin/text- en idx? 1 =5b9d60b632dOc155f2 6e5b96d3 6 9f&mc=tru nod =pt2.1.200&rgn=div5#se2.1.200 134 CD CD r U 0 U M U U) CU CU CL 50 Packet Pg.2683 D.5.e CU r_ Exhibit C 0 2 CFR Part 200 Overview for Grantees 0 Grants Management &Oversight Division/Office of Strategic Planning and Management a) KEY DEFINITIONS Definitions were revised and broadened to cover all the requirements and the categories of assistance. CU r_ CU • Cognizant Agency. Generally,the cognizant agency is the Federal agency with the largest dollar value of total Federal awards with a governmental unit or nonprofit entity. (See 2 CFR 200.19). The cognizant agency is the lead agency that a non-Federal entity deals with on issues. For example, the lead agency 0 for some HUD recipients for indirect cost rates may be HHS if HHS provides the most funding to the recipient. (See also the explanation under E §200.108. Inquiries). The cognizant agency for audit is the Federal agency designated to carry r_ out the responsibilities for audit. (See 2 CFR 200.18.) U 2 • Contractor. (New) CL Contractor is used rather than the term "vendor," which was used in OMB Circular A- 133. (New) Contractor means an entity that receives a contract. (See 2 CFR 200.23) This definition is revised, as the new definition looks at the nature of the relationship, rather than what the document/agreement is called (2 CFR 200.22.) (See also 2 CFR 200.330. Subrecipient and contractor determinations. ) • Federal financial assistance. Q This section essentially incorporates the requirements in the previous OMB circular for the administrative requirements, cost principles, and audit requirements. (See 200.40) U • Federal award. Federal award, depending on the context, can mean either (a) the Federal financial assistance, 0 U or (b) the document that provides the assistance, e.g. the grant, cooperative agreement or cost reimbursement contract. (See 2 CFR 200.38) U Cn • Fixed Amount Award. (New) In this type of award,the Federal Agency or pass through entity provides a specific level of support without regard to actual costs incurred. Accountability is based primarily on performance and results. (See 2 CFR 200.45.) CU CU • Micro-Purchase. (New) CU This is a new category of supplies or services which uses simplified acquisition procedures that can be used by non-Federal entities. The micro-purchase threshold (floor) is set by the Federal CL Acquisition Regulation. (See 48 CFR 2.101) At the present time, it is generally $3,000. The threshold is periodically adjusted for inflation. (See 2 CFR 200.67) • Non-Federal entity. (New) U 51 Packet Pg.2684 D.5.e CU Non-Federal entity means a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit organization that carries out a Federal award as a recipient or subrecipient. 0 This is the term that is used in the regulation instead of, for example, grantee. (See 2 CFR 200.69) L_ 0 State no longer includes Indian tribe. (See 2 CFR 200.90) Local governments, which are specifically defined, include public housing authorities. (See 2 CFR 200.64) • Pass- Through Entity. CU Pass-through entity means a non-Federal entity that provides a subaward to a subrecipient to CU carry out part of a Federal program. This could include a state, which could "pass funding through" to a county or local government, or nonprofit. (See 2 CFR 200.74) • Subrecipient. Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program. This definition is revised from the circulars. (See 2 CFR 200.93) U HUD IMPLEMENTATION. 2 CL HUD is required to implement 2 CFR 200 unless different provisions are required by Federal CL statute, are in a conforming regulation, or are otherwise approved by OMB. (See sections 2 CFR . 2 CFR 200.106.) For Federal awards under 2 CFR 200 all administrative requirements, program manuals, U) handbooks and other non-regulatory materials that are inconsistent with the uniform requirements must be superseded except to the extent they are required by statute or authorized by OMB. (See 2 CFR 200.105.) This means that handbooks and other guidance that are inconsistent with 2 CFR 200 would need to be revised for the changes in the rule. Federal agencies categorize Federal financial assistance as, for example, grants or cooperative agreements, and this information will appear as the actual document. (See 2 CFR 200.101) 0 U EFFECTIVE DATES. The requirements in 2 CFR 200 are phased in for specific requirements in various stages as U follows: (See 2 CFR 200.110.) U) Grant Agreements: Many HUD grant agreements are written to be governed by the regulations in effect as of the date the agreement was signed. CU Grants/Cooperative Agreements awarded before December 26, 2014 (the date the 2 CFR 200 CU rules became effective) and not modified on or after that date, are governed by 24 CFR Part 84- Uniform Administrative Requirements for Grants and Agreements with Institutions for Higher Education, Hospitals, and other Nonprofit organizations or24 CFR Part 85—Administrative CL 52 Packet Pg.2685 D.5.e CU Requirements for Grants and Cooperative Agreements to State, Local and Indian Tribal Governments, effective in December 2013. 0 For example, some grant agreements may contain the following language: "This Agreement will 0 be governed and controlled by the following, in effect as of the date of the Agreement. The Act, the NOFA, and HUD regulations, laws and policies incorporated into the NOFA. In this case, an - agreement signed November 1, 2013,would be governed by the regulations in effect in November, 2013. Where the terms of a HUD award made prior to December 26, 2014, state that the award will be subject to regulations as may be amended, the Federal award shall be subject to 2 CFR Part 200. CU For example, the agreement might say: "This Agreement will be governed and controlled by the CU following: the Act, the NOFA, and HUD regulations, and policies incorporated into the NOFA as may be amended." E Procurement: 0 For the procurement standards in the new rule, non-Federal entities may continue to comply with the procurement standards in previous OMB guidance for one additional fiscal year after 2014. 0 If a non-Federal entity chooses to use the previous procurement standards for an additional fiscal year before adopting the procurement standards in this part, the non-Federal entity must 2 document this decision in their internal procurement policies. CL CL Example:A non-Federal entity whose fiscal year ends June 30, 2015, can operate under either the "old' or "new" standards for the fiscal year beginning July 1, 2015 and ending June 30, 2016. Example: That non-Federal entity will be required to comply with the 2 CFR 200 procurement standards for the fiscal year starting July 1, 2016 and ending June 30, 2017. 04 04 r Audit. r Audit Requirements will apply to audits of fiscal years beginning on or after December 26, 2014. U Example: A non-Federal entity whose fiscal year ends June 30, 2015, is subject to the"new" audit standards for their fiscal year beginning July 1, 2015 and ending June 30, 2016. 0 POST AWARD REQUIREMENTS AND ADMINISTRATION U Performance Measurement. This section provides stronger guidance to Federal agencies to measure performance in a way that will help the Federal awarding agency and other non-Federal entities to improve program outcomes, share lessons learned, and spread the adoption of promising practices. (See 2 CFR E 200.301 J CU • Federal awarding agencies must require recipients to use OMB-approved CU standard government-wide information collections to provide financial and performance information. CL 53 Packet Pg.2686 D.5.e CU • Recipients must be required to relate financial data to performance accomplishments, and must also provide cost information to demonstrate cost effective practices. 0 Internal Controls. 0 This section provides that for Federal awards Non-Federal entities must include certain tasks in their administration of the assistance. It was moved from OMB Circular A-133. (See 2 CFR 200.303.) 1. Establish and maintain effective internal controls- no expectation that they document compliance with the internal control documents (GAO green book, compliance supplement, etc.) CU r_ 2. Comply with Federal statutes, regulations, &terms and conditions CU 3. Evaluate and monitor compliance 4. Take prompt action on audit findings E 5. Safeguard protected personally identifiable information (See 2 CFR 200.32) 0 U Payments to States and Non Federal Entities. (New in part) Payments to States are governed by Treasury-State Cash Management Improvement Act 0 (CMIA) agreements codified at 31 CFR Part 205. Coverage largely replicates existing payment coverage from OMB Circular A-110. (See 2 C 200.305.) 2 CL CL • As a new measure, the rule extends to non-Federal entities previously covered by OMB Circular A-102 the existing flexibility in OMB Circular A-110 to pay additional interest earned on Federal funds annually, rather than "promptly" to each Federal awarding agency. (NEW) LM en • Interest amounts up to $500 per year may be retained by the non-federal entity for administrative expenses. (NEW) CD C N CD Cost Sharina or Matchina. CD This section clarifies policies on voluntary committed cost sharing. • Stipulates that voluntary committed cost sharing is not expected under Federal research proposals and cannot be used as a factor during the merit review of the proposal. Cost sharing may only be considered when required by regulation and transparent in the 0 notice of funding opportunity. (See 2 CFR 200.306(a)) Only mandatory cost sharing or cost sharing included on the project budget must be included in the organized research U base for computing the indirect cost rate or reflected in the allocation of indirect costs. U) • For all Federal awards, any shared costs or matching funds and all contributions, including cash and third party in-kind contributions, must be accepted as part of the non- Federal entity's cost sharing or matching when such contributions meet all of the CU following criteria: (1) Are verifiable from the non-Federal entity's records; (2) are not CU included as contributions for any other Federal award; (3)Are necessary and reasonable for accomplishment of project or program objectives; (4) Are allowable under Subpart E—Cost Principles (5) Are not paid by the Federal Government under another Federal CL award, except where the Federal statute authorizing a program specifically provides that U 54 Packet Pg.2687 D.5.e CU Federal funds made available for such program can be applied to matching or cost sharing requirements of other Federal programs; (6) Are provided for in the approved budget when 0 required by the Federal awarding agency; and (7) Conform to other provisions of this part, as applicable. 0 U • OMB Memorandum 01-06, Clarification of OMB A-21 Treatment of Voluntary Uncommitted Cost Sharing and Tuition Remission costs continues to apply. See: u http://www.whitehouse. v/omb/memoranda 01-06 • Valuation of cost sharing remains largely unchanged from OMB Circular A-110. CU CU Period of Performance • Non-federal entities may charge to Federal awards only allowable costs incurred during the period of performance and any costs incurred before the Federal awarding agency or pass-through entity made the Federal award that were authorized by the Federal awarding agency or pass through entity. (See 2 CFR 200.309.) 0 • Federal awarding agencies may authorize no-cost extensions of the period of performance (See also 200.308, Revision of budget and program plans.) 2 CL CL Coveraae in Property Standards. (New in part). • Property standards are largely derived from existing coverage. (Sections 200.310- 200.316) LM • The property standards are consistent with existing coverage. Equipment is new. 2 CFR en 200.311 • States must use, manage, and dispose of equipment acquired under a Federal award in accordance with state laws and procedures. (Not new) Q • Other non-Federal entities must follow the requirements specified. (NEW) r Supplies. U The definition of supplies in existing guidance includes all tangible personal property that fall below the threshold for equipment. (See 2 CFR 200.314) Since, as technology improves, 0 computing devices (inclusive of accessories) increasingly fall below this threshold, (currently $3,500) the guidance makes explicit that when they do, they shall be treated consistently with all U other items below this level. (NEW) See Definition of"Supplies" (See 2 CFR 200.94) U) Intanaible Property. The Content of 200.315 is largely from OMB Circular A-110; however, the section has been reorganized for readability and clarity. (See 2 CFR 200.315.) CU r_ CU PROCUREMENT STANDARDS States. States must use their own policies and procedures. (See 2 CFR 200.317) CL U 55 Packet Pg.2688 D.5.e CU Non-Federal entities. (New) All other non-Federal entities, including subrecipients of a state, must have and follow written 0 procurement procedures that reflect the procurement standards in part 200. This section does not require the non-Federal entity to maintain a contract administration system; it's a matter of an entity's judgment as to how the non-Federal entity is going to maintain oversight of contracts and contractors. (See 2 CFR 200.318) Standards of Conduct. (New in part.) The non-Federal entity must maintain written standards of conduct. (See 2 CFR 200.318). The section contains a new requirement that extends the conflict to organizational conflicts CU (parent, affiliate, or subsidiary, not a state, local government or Indian tribe). (See 2 C 200.318(c) (2}.) Procurement of unnecessary or duplicative items. This section was sought by the research institutions. It does not require a non-Federal entity to 0 reexamine every item acquired for "unnecessary or duplicative items." (See 2 CFR 200.318(d).) Interentity aareements. (New in part.) 0 To foster greater economy and efficiency and to promote cost-effective use of shared services, the non-Federal entity is encouraged to enter into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods CL CL and services. This is designed to encourage shared services and goods, e.g., strategic sourcing. (See 2 CFR 200.318(0).) (NEW) LM The non-Federal entity is encouraged to use Federal excess and surplus property in lieu of en purchasing new equipment and property when this is feasible and when it reduces project costs. (See 2 CFR 200.318(f}). 04 04 Methods of Procurement to be Followed. r There are 5 (five) options. (See 2 CFR 200.320) This section is generally based on Circular A- 102 One of the options- micro-purchases- is NEW Micro-purchases are used for acquisition of supplies or services if the aggregate amount does not 0 exceed the "micro-purchase threshold" (currently $3,000). (See 2 CFR 200.67.)Is set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 Definitions. Micro-purchases may be U awarded without soliciting competitive quotations if the non-Federal entity considers the price to be reasonable. The micro-purchase threshold is adjusted for inflation on a periodic basis. e The four other procurement methods, which remain largely unchanged, are: 1. Small purchase procedures contracts not exceeding the Simplified Acquisition Threshold CU (currently$150,000) CU 2. Sealed bids (formal advertising) 3. Competitive proposals 4. Noncompetitive proposals- clarified to specify that it can be used only under certain conditions, e.g. when only one or more of the following factors apply. The CL documentation of this process is important. The factors to be considered include: U 56 Packet Pg.2689 D.5.e CU a) The item is available only from a single source; b) The public exigency or emergency for the requirement will not permit a delay 0 resulting from competitive solicitation; c) The Federal awarding agency(or pass-through entity) expressly authorizes this method in response to a written request from the non-Federal entity; d) After solicitation of a number of sources, competition is determined inadequate. Non-Federal entity review by Federal awarding agency or pass-throuah entity. Upon request of the Federal awarding agency (or pass-through entity), the non-Federal entity must make available: (See 2 QFR 200.324.) CU • Technical Specifications. The technical specifications on proposed procurements where CU the Federal awarding agency (or pass-through entity) believes the review is needed to ensure that the item or service specified is the one being proposed for acquisition. • Procurement Documents. Upon request of the Federal awarding agency(or pass-through entity), the non-Federal entity must make the procurement documents (e.g., requests for 0 proposals, invitations for bids, or independent cost estimates) available for pre- procurement review when: 1. The non-Federal entity's procurement procedures or operations fail to comply with 0 the procurement standards in Part 200;or 2. The procurement is expected to exceed the Simplified Acquisition Threshold (currently $150,000); and CL CL 3. The procurement is to be awarded without competition or only one bid/offer is received in response to a solicitation; or 4. The procurement specifies a "brand name" product; or 5. The proposed contract is to be awarded to other than the apparent low bidder under en a sealed bid procurement; or 6. A proposed contract modification changes the scope of a contract or increases the contract amount by more than the Simplified Acquisition Threshold. r Pre-procurement review exemption. The non-Federal entity is exempt: U • If the Federal awarding agency(or pass-through entity) determines that its procurement E systems comply with the standards of Part 200, or 0 • The non-Federal entity self certifies its procurement system (but the self-certification does not limit the Federal awarding agency's right to survey the system). U Contract provisions. U) Refers to Appendix II for provisions that must be included in contracts of non-Federal entities. (See 2 QFR 200.326.) CU The Appendix provides a description of each requirement. It generally gives the legal basis CU (regulations or statutes) of the provision) so that the non-Federal entity can determine whether the provision is applicable to a contract. CU PERFORMANCE AND FINANCIAL MANAGEMENT REPORTING Financial Reporting. (New in part.) U 57 Packet Pg.2690 D.5.e CU • Existing coverage from A-102 and A-110 on the Report of Federal Cash Transactions and the Financial Status Report has been deleted and replaced with the requirement that 0 Federal awarding agencies only use the OMB-approved government-wide data elements for collection of financial information -- currently the Federal Financial Report. (New) (See 2 CFR 200.327.) • Submission frequency requirements generally remain unchanged- No less frequently than annually, nor more frequently than quarterly. New language was added, however, which u permits the Federal awarding agency to require more frequent reporting where necessary for the effective monitoring of the Federal award or where monitoring could significantly affect program outcomes. (NEW) CU r_ CU MONITORING & REPORTING PROGRAM PERFORMANCE • Specifies that performance reports are subject to the Paperwork Reduction Act requirements (See 2 CFR 200.328.) • Federal awarding agencies should utilize OMB-approved standard government-wide information collections (see also 200.206) • Submission frequency requirements remain largely unchanged • No less frequently than annually, nor more frequently than quarterly. U • New language added, however, which permits more the Federal awarding agency to require more frequent reporting where necessary for the effective monitoring of CL C the Federal award or could significantly affect program outcomes. (NEW) CL Reporting on Real Property. (See 2 CFR 200.329) The language in this section is based on the supplementary information provided in the purposeLM section of the Final Notice of the Real Property Status Report (RPSR) form SF-429, available at en 75 FR 56540, published September 16, 201.0 SUBRECIPIENT MONITORING AND MANGAGMENT c� r Subrecipient and Contractor Determination. (See 2 CFR 200.330.) • Explains the roles of subrecipients and contractors so that the non-Federal entity can determine the relationship and the applicable requirements. • A non-Federal entity provides a subaward to a subrecipient for the purpose of carrying out a portion of a Federal award and creates a Federal assistance relationship between the non-Federal entity and the subrecipient. • A non-Federal entity provides a contract to a contractor for the purpose of obtaining goods and services for the non-Federal entity's own use and creates a procurement e relationship between the non-Federal entity and the contractor. • What the document is called- an agreement or a contract -does not matter; the relationship is the basis for determining which requirements are CU applicable. CU Requirements for pass-through entities. (See 2 CFR 200.331.) • The pass-through entity must: CL 1. Put specific information in the subaward, including indirect cost rate U 58 Packet Pg.2691 D.5.e CU 2. Do a risk assessment to determine appropriate subrecipient monitoring AND must monitor subrecipients 0 3. Consider if specific subaward conditions are needed 4. Verify subrecipients have audits in accordance with Subpart F-Audit Requirements 0 5. Make any necessary adjustment to the pass-through entity's records based on reviews and audits of subrecipients 6. Consider actions to address subrecipient noncompliance v • When monitoring subrecipients, the pass-through entity must (200.331(d)): 1. Review reports required by the pass-through entity CU 2. Follow-up to ensure subrecipient takes appropriate action on all deficiencies CU pertaining to the subaward from the pass-through entity identified through audits, on- site reviews, and other means 3. Issue a management decision for audit findings pertaining to subawards made by the pass-through entity 0 4. Not new requirement—taken from A-133; on-site reviews are not required. 5. The following tools may be useful, depending upon the risk assessment. No listed tool is required nor is the list of tools all inclusive. Determination on which tools to 0 use is a matter of judgment for the pass-through entity based upon its assessment of risk. (200.331(e)) 2 CL o Providing subrecipient training and technical assistance CL o Performing on-site reviews o Arranging for agreed-upon-procedures engagements under 200.425, Audit services [in Cost Principles] LM e) Fixed Amount Subawards. (NEW) (See 2 CFR 200.332.) • Permits a non-Federal entity to make subawards based on fixed amounts (in accordance with 200.201) not exceeding the Simplified Acquisition Threshold (currently $150,000) • The prior written approval of the Federal awarding agency is required. • The following information must be identified to the subrecipient at the time of an award and put in the subaward (and when changes are made to the subaward) (See also 2 CFR200.331(a)): o Federal award identification, e.g., unique entity identifier. 0 o Indirect cost rate for the Federal award (including if the de minimis rate is charged Cn per 200.414 Indirect (F&A) costs) Requirements imposed by the pass-through entity. a) o Requirement to provide access to records for audit. • The pass-through entity must evaluate each subrecipient' s risk of noncompliance with Cn Federal statutes, regulations, and the terms and conditions of the subaward for the purpose of determining appropriate subrecipient monitoring. This is similar to the risk assessment that the Federal Agency undertakes. The assessment may include CU consideration of factors such as (200.331(b)): CU o Prior experience with same or similar subawards o Results of previous audits o Whether new or substantially changed personnel or systems CL o Extent and results of Federal awarding agency monitoring U 59 Packet Pg.2692 D.5.e CU Retention reauirements for records. (See 2 QFR 200.333) 0 • Retains the record retention period of three years from the date of submission of the final expenditure report • For Federal awards that are renewed quarterly or annually, from the date of the U submission of the quarterly or annual financial report • Supplements to the listing of exceptions from standard record retention: o When the non-Federal entity is notified in writing by the Federal awarding agency, cognizant agency for audit, cognizant agency for indirect costs, or pass-through entity; and CU CU o Records for program income transactions after the period of performance Methods for collection, transmission and storage of information. (NEW) E In lieu of addressing the issue throughout the rule, a new section was added to clearly articulate the treatment of electronic records. (See 2 QFR 200.335) U • Federal awarding agencies and the non-Federal entities should, whenever 0 practicable, collect, transmit, and store Federal award-related information in open and machine readable formats. > 2 • Federal awarding agencies or pass-through entities must always provide or accept paper CL CL versions of Federal award-related information to and from the non-Federal entity upon request. • When original records are electronic and cannot be altered, there is no need to create and retain paper copies. e) • When original records are paper, electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable. r REMEDIES FOR NONCOMPLIANCE Remedies for Noncompliance are covered in Sections 200.338-200.342 • The sections are generally substantively the same as superseded circulars, with U some modifications. a U • The sections cover actions that may be taken by the pass-through entity, not just by the Federal awarding agency. Remedies for noncompliance. • Permits the Federal awarding agency (or pass-through entity) to try to remedy CU noncompliance through additional conditions on the Federal award (or subaward). This is CU new. The Federal agency can impose these requirements at any time, not just at the initiation of the award. (See 2 QFR 200.338) • Expressly references suspension and debarment proceedings and cross-references the government-wide regulation at 2 CFR Part 180 U 60 Packet Pg.2693 D.5.e CU Termination. comorehensiyely addresses termination. • The Federal award may be terminated by the Federal awarding agency(or pass-through 0 entity) in whole or in part (See 2 CFR 200.339): 1. For failure of the non-Federal entity to comply with the terms and conditions of the Federal award U 2. For cause 3. With the consent of the non-Federal entity(the two parties must agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated) • The Federal award may be terminated by the non-Federal entity by sending to the Federal CU awarding agency (or pass-through entity) written notification setting forth the reasons for CU termination, the effective date, and, in the case of partial termination, the portion to be terminated. • When the Federal award is terminated, the Federal awarding agency(or pass-through entity) and the non-Federal entity remain responsible for closeout, post-closeout 0 adjustments and continuing responsibilities. Closeout. (NEW) 0 This section should be clearer because the timeframes are based on "period of performance" which must be stated in the Federal award. (See 2 CFR 200.343) • Post-closeout adjustments and continuing responsibilities. The adjustment to the Federal CL C CL award amount based on an audit or other review after closeout must be made within the record retention period. (See 2 CFR 200.344.) • Collection of amounts due. The collection may happen after the record retention period. (See 2 CFR 200.345) en COST PRINCIPLES Classification of Costs Q This section is a new explanatory introductory section which does not make major changes. (See 2 CFR 200.412.) It explains that there is no universal rule for classifying certain costs as either CD direct or indirect (F&A) under every accounting system. A cost may be direct with respect to some specific service or function, but indirect with respect to the Federal award or other final cost E objective. Therefore, it is essential that each item of cost incurred for the same purpose be treated 0 consistently in like circumstances either as a direct or an indirect (F&A) cost in order to avoid possible double-charging of Federal awards. Guidelines for determining direct and indirect (F&A) U costs charged to Federal awards are provided in subpart E. U) Cost accounting standards and disclosure statement. (NEW) This section applies to Institutions of Higher Education (IHEs) that receive aggregate Federal awards totaling more than $50 million in its most recent fiscal year. (See 2 CFR 200A19.) It CU requires those entities to comply with the Cost Accounting Standards Boards standards and file CU disclosures with the cognizant agency. It also provides mechanisms for those cognizant agencies to adjust costs, credit overpayments, and assure compliance. Collections of Improper Payments The costs incurred by a non-Federal entity to recover improper payments are allowable as either direct or indirect costs, as appropriate. (See 2 CFR 200A23.) U 61 Packet Pg.2694 D.5.e CU r_ Commencement and convocation costs. (NEW) 0 For IHEs, costs incurred for commencements and convocations are unallowable, except as provided in limited circumstances detailed in Appendix III to Part 200—Indirect (F&A) Costs Identification and Assignment as student activity costs. (See 2 CFR 200.429) U Intellectual property. (NEW) This section enumerates the allowable costs related to securing and owning patents and copyrights and discusses when royalties are allowed. (See 2 CFR 200.448.) Taxes fincludina Value Added Tax). (NEW) This section provides guidance detailing when taxes are allowable expenses, including a Value Added Tax (VAT) tax. (See 2 CFR 200A70.) 0 AUDITS U Threshold for Audits E An audit is required if a Non-Federal entity expends $750,000 or more during the non-Federal r_ entity's fiscal year. The non-Federal entity must have a single or program-specific audit. This U threshold IS new (formerly $500,000). (See 2 CFR 200.501) • A non-Federal entity that expends $750,000 or more during the non-Federal entity's fiscal CL C CL year in Federal awards must have a single audit conducted in accordance with §200.514 Scope of audit except when it elects to have a program-specific audit conducted. • Program-specific audit election.When an auditee expends Federal awards under only one Federal program (excluding R&D) and the Federal program's statutes, regulations, or the LM terms and conditions of the Federal award do not require a financial statement audit of the auditee, the auditee may elect to have a program-specific audit conducted. (See 2 CFR 200.507) 04 • A non-Federal entity that expends less than $750,000 during the non-Federal entity's fiscal year in Federal awards is generally exempt from Federal audit requirements for that year, but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and Government Accountability Office (GAO). Questions. U Inquiries concerning 2 CFR 200 may be directed to the Office of Federal Financial Management Office of Management and Budget, in Washington, DC. (§200.108) Non-Federal entities' inquiries U should be addressed to the Federal awarding agency, cognizant agency for indirect costs, cognizant or oversight agency for audit, or pass-through entity as appropriate. • Office of Federal Financial Management: htts://www.whitehouse.gov/ob/financial fin grants expanded/ admin CU CU • HUD is the Federal awarding agency if HUD provides the financial assistance. CL 62 Packet Pg.2695 D.5.e CU • The cognizant agency for indirect costs could be HUD, or it could be another Federal agency. (See 2 CFR 200.19.) Cognizant agency for indirect costs means the Federal agency 0 responsible for reviewing, negotiating, and approving cost allocation plans or indirect cost proposals developed under this part on behalf of all Federal agencies. For assignments of cognizant agencies see the following: U_ o For Institutions of Higher Education (IHEs): Appendix III to Part 200 —Indirect (F&A) Costs Identification and Assignment, and Rate Determination for Institutions of Higher Education (IHEs), paragraph C.11. Appendix III o For nonprofit organizations: Appendix IV to Part 200—Indirect (F&A) Costs Identification and Assignment, and Rate Determination for Nonprofit Organizations, paragraph C.12. CU Appendix IV CU o For state and local governments: Appendix V to Part 200—State/Local Government- wide Central Service Cost Allocation Plans, paragraph F.1. Appendix V o For Indian tribes:Appendix VII to Part 200—States and Local Government and Indian Tribe Indirect Cost Proposal, paragraph D.1. Appendix VII 0 U • The cognizant agency for indirect cost is not necessarily the same as the cognizant agency for E_ audit. (§200.18). The cognizant agency for audit means the Federal agency designated to carry u out the audit responsibilities for the government. A non-Federal entity expending more than $50 05 million a year in Federal awards must have a cognizant agency for audit. The designated L cognizant agency for audit must be the Federal awarding agency that provides the predominant CL amount of direct funding to a non-Federal entity unless OMB designates a specific cognizant agency for audit. A list of cognizant agencies for audit may be found at the Federal Audit Clearinghouse (FAC) Web site: https://harvester.census.gov/facweb/default.aspx/ en t 04 04 r r U 0 U U U) CU r_ CU CL 63 Packet Pg.2696 D.5.e cu r- 0 0 cn a) COUNTY FORMS AND INSURANCE FORMS STATE AND FEDERAL FORMScn r- a) cu r- cu [This page intentionally left blank, with forms to follow.] 0 u 0 u 2 CL CL en t7 04 04 r r u 0 u u cn cu r- cu CL 64 Packet Pg.2697 D.5.e CU r- E PST I FKATE 0 TETRA TECH, INC. 0 To: M on roe Cou my, Florida U I he re by certify to you tlh at 1 are a d my elected an d q ua I Pfiecl Sergi for Vice P resid ent, Ge neraI uns.el an d Secretary cif Tetra Tech, Inc;., a D ela° pare corpora ti n (the "Cornpany"), a.n d that as E such, I am authorized to execute this Certificate on behalf of tine Corn�jpany,. 1 further certify to CU r- =c u on beh a If cif the Company that: CU Jonath an Bur ie1, Busiiness Urtit Presiident within the Corn pan ':s United States overnrraent Diviision of the Government Sen ices Group,, its authoriizecl and 0 ern pow erect, iin a.ccord aince w ittlh the Com pang',,, Sigo attire ,p p,r va.ll. utlh oirirV Ma as approved by the Company' Beard of D irectors,.fair and on behalf cif the Cornpan ,,to sPggn a piropo sal in response to the Mon roe i ount 's R FP for Envi r nrn ental & H istoricall Review Sen ices for the Comm,unifty Block.G rant_Disaster F eco err Vo(lunta ry F'o rn e Buy= Rro ram.. F urtlh er, Mr. 2 CL Bur cell is authorized and empo rered tc sii n any resulting contract and is authorized to NMI CL the Cornpany. U) t IN W ITN E W HEREOF, I have heireunto set my Inand as of this 3,-12 d ay of'Auglu,,t 2026.. r r Preston Hops , Senior Vice President, General Counsel aired Se,cretairy Cn (Seal) � T 9"r a Q R 0, . . CU F : ' CU U 65 Packet Pg.2698 D.5.e Cu 0 0 State DeparunentS Cu C Cu I certif� ftom.the records of this office that TETRA.TECH, II C..'_is a.Delaware c orp oraficn authorized to transact business in,time State of Florida.. qualified on aril ? :. 19SIS. 0 The do�cuine .t number ofthis corporaxion is F1 034. I further certit-that gelid corpoiration.has paid all fees due,this office throu, 0 December a 1 d �` '20. that its most f.cent t,sines rep c,tt y was tiled on Janmary 2 2 0-?D. a .dthat its s.tatus is active. L- CL CL I further ceftitr that said corporation.has not filed a e.rtific.ate of Withdrawal. en t CD 04 .ir r®arPr�lzr a ii. r r�d'vid rfrCD 04 j,ear Seri of dre Sw re of Florida 'rr ayn`MI" dais CD ® 0 u q u t U) ecreew:y of State Tracking Nu parr:59502MO IT Cu C To auAmn&ate certffwatevisk the fa Jit enter this nmmber,lad t foR4w ffie mstr°ardams disptnyvi CL u 66 Packet Pg.2699 D.5.e a 0 ITIHNDITIADIM Mill TETRA WCH INC i oIpsp,imu ll 111m v Q You imv anycVIm v M5 illunu#; ya%C.kur wi.op, 8 please L 1,a.ul';r,,m614)o, A t Mu 4twhWe of vs i"eipa,waxcohorn har <nurt y P� F- - 3 h8 Q r 08 0 U " . 27s .�� ,A L, BUSINESS A MEW��' .1 9 Ili TETRA 'TECH INC C. s"1Eu mmo Wm Ur C'oy`[_wlapl n51-aiy.ed,djoet,,� [NY verew;for rom pod w th (`;i y of Alvd ntl .i the WIMSb,de"Wit (Win ngt r,CvCv mm wm°the bowmkykcAivrow,,atm7,yii^I"�yawa;i4M1 tu.17j,,i,Piy,uJy42o'f'x#^r-E^fn a) ordwoce The Ulf totMjiiam,I4"v nm pAy ydm AtW�;�1{4 y emm o 9 W assrW��4y�rv�+��i�� E U Packet Pg.2700 D.5.e cu C 0 3 cn cu 50, 4,a 0 u n, c s CL t s aD "o t en 04 u CD 04 k . CD > 1 Q u ax+ TI no- cn�,..� vA t ui Is cu C cu u CA U M a cu CL 1tLi u 68 Packet Pg.2701 D.5.e CU r- 0 0 LOBZY t AND LILT OF H TE E T CLAUSE E; U SWORN ST,A, T EM Eli„IT UNDER ORDINANCE. 14110. 10-119 MONROE COUNTY,, LID � ETHIC-S CLAUSE. CU r- CU Tetra T ch, Inc. ' i on,pan ) arrrint that hetlt haS not. ernplo ed, €errained o,r theru6se had act on histher 1behallf any former, County officer or employee incvrolatiovn of Seers 2 o rd'in nce No- D10-199D or airy County officer or ern plo ee inn violation of Section 3 of Ordinance o,, 1 -1 .. For breach or viol ,6o l of thi;: r vi ion the County may, in its discretion„ ter, irate this Agreement witho,ut lialbifizy and may ay also, 0 in fts,di cretion„ deduct from the Agreement or purchase price, orotherwise recover„ the full amount � f ,any, fee, commission, percentage, gift, or consideratibn paid to the fom er Courity offiver, or, 2 employee.," CL LM CL - t l tune Cn t E+ te: rlgivlPt 5, 2 STATE F: Fl oridaCD r SlJk..),Wrihe andsinom t r affirnned) Before me, at a n Bur r i., ..�., BLP"Oness„U li t Fred d&t l means of I ply , icy l presence or l :l online notarization on August 5, 2020 (d;ate) h ° Jonathan ur # 1, Business �� tt Press ent rnsame of affiant). He)She i personally Cn kno °ns n e o.r hLi; produce,d! (tg e of identific..atin) as, identification, CU CL Myc r r IMy on nazi n!Expire . t .• 1 . : U 1 Packet Pg.2702 D.5.e Cu 0 NON-COLLUSION AFFIDAVIT 0 W I Jonathan Bur(,7ie°I of thie city of Maitland according to I,aw a) on my oath, and cinder penalty of perjury, cl7eposeand says that — 1. 1 am Et �ne�s Unit President of the fi n of Tetra Tech, Inc. the bidder making the Proposa1 for the Crj project6es ribed in the Req uest for Proposals for M(3I1f e tvOLIht ° and that. I e ecut:ed the said proposal with full a�ithorhy to do so; Cu . the prices in this hid have been a,rrived` at independeryfty witholut collusion,. co SLI tat.ion, connmtin,ieaadoin or agreement for the purposes of restricting compet.ition, as=t.o any matter relatin to.such prices,a ith anyot.her bidderor° iith 0 any competitor; u 5. sinless otherwise required by law, the prices which:have been quoted in thin bikdl heave not been knowingly disclosed by the biihder and will not inowingli be 0 dlisc.losed bythe biidider prior, to bid opening -directly or indirectly,, to any other u bidder or to any cornp tl tor- arid; 4. no attempt has been made or =gill be made by the bidder to indLice any other CL CL person, partnership or corporation to sulorrit, or not to submit, a bi,d for this purpose of restriictiing competition; 5. the statements contained iin this affid vit are true and correct,, and made with fulll knowledge that Monroe Cc my relies aipoia the moth of the statements contained in this affidavit in awardiing contracts,for said project.. t7 CD Signature: �: . _ �. Date: ; ug'u :�,�, 2,020 u STATE. OF: Florida 0 u u Subscribed and s om:to (or taffirmed') before me by me-a.ins of IA physical presence or' oinflne notarization on August 5, Ise adatej by cm th ar, u[off l U) inarn e of a;fif ant). iHeYShe is, pers anal ly k nown to me or h as, vnow:rt pe of identification)as identification.. Cu , N" T FAY PUBLIC Crj f CL to My Commission Expires: May `i , z�i� 9N a2iA4° i� Lev� u 70 Packet Pg.2703 D.5.e CU BUG-FREE C IPLE CORM 0 0 The, undersigned venddor in accordance wif:h FIori-,a S-tatul:e 287.087 hereby ceri.ifies thi s:: U Name of Business) — 1W Publish a statement notifying employees that the unlawkil manufacture, distribution, diispensing, possession, or 1.ise of a,controlled; substance is prohibited in;the® orkpkace and, specifying the actions that -mill be taken.against ern plo ees for violations of such,prchibiti n. 2. Inform employees about the dangers- of drug-,abuse in the workpkaoe, the business' policy oCU maintaining a drug-free workplace, any availlable drug co�.inseling,, rehabilitation, and CU employee assistance programs,and the penalfies that.may be imposed upon employees for drug ah=Lise violations. I Give each employee engaged in prodding the commodities or, contrazt:ual sere°iices that ;a e Kindler laid?acopy of the statement,.specified in :LIbsection(1 4w In the .statement specified in subsection (1.i,, notify the employees that:, as a condition of 0 workings en; the commodities or contractual service, that: are under hid`, the emplio ee will amide by the to pis of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contenderre to, any °,violation of Chapter 893 (Florida Statutes) or of any 0 311trrslled. substance. I.a a of the United Motes or any sate, for a violration occ,uning in the orklal ace no later han f ,e r, j days after such conviction. Sw lmpose a sanction on, or require the s itisfactorry participation in a drug abuse assistance or 2 rehabilitation program if such is available in the employee's,community, orany employee,who CL is so convicted. 6_ I ak.e a good faith effort to continue to maintain a dirug=-free workplace thFOUgh implernentatron of this section. As,the person authorized to.sign: the st:aternent, I certify that this fiimi complies ftrill ly with the above U, regiuirem en's. A CD CD 04 ��igr7 �et r Date: Auciust 5, 2020 U STATE F: Florida 0 C OUNTY OF: Orange, Su sc,dbed and s ^oni t: (or affiirrned) before,me h means of N physitaI presence or i ' online notarization on om st 5, 20 ate) by Jonathan UFgi it (name of aftant.). He She is personally known to CU C CU nee or rra:s,produc,ed t' r onall, known (type of identification)as identification. _ r ..¢ . Cri CL ED . taw My Commission Expires: 5il,0112022 Q PV liofu > My U 71 Packet Pg.2704 D.5.e cu C 0 PUBLICT E STATEMENT L cn 'A person or ffili, to who a ,been place on theonvicoe , %,endor list f ll ire confv3 tie Tier u ; ptiblic entitt hni,e may not.submit a bids on a contra ct to provide, any goods or seNic to a public entity,, m,ay not submit a laid on a contract with p hi entity for the r�structi i or,repair of at pub1i building, or public wo4, may not sn hmit bids on,, leases of realpropetj to public entity, may not be, awarded or perfo, : as contractor, s ppher, su centr ctc;r, or, CONTRACTOR ,Under contract with -any pubtic entity, and,m nct transact business, it:hs any public entify in excess of the threshold amount pr vii a inn Section 2 7. 17a fe=r C:�TE R.'Y -FW fora peri l; f 36 mian'ti s from cu the date of being p4acred on the conui?ute nclor, Fast." I have readffieai,bove and state that rteith7er Tp°na T I r, FI Ijc. ___J,Fe sper7de,nt° n rr7e r any ffili te: has been pl, cedi on the convicted vendor list within the Lla t 36 njont - 0 u u Si; tu,re`t 0- CL CL Date:: ApugUsi. 5, 220,20 LM en STATE. GF: or CD txtI�IT"r F: Orange CD r 04 r CD Subscribed aid .sweet t (or affirmed) before me, by means of Ikl physi al presence or I l dine notarization on Aug List 20,20 f te.) y Jonathan BL,iraiel name of dfflznt Hei'She is persona Illy known to me or hags produced ftype f i ntific tbrv) as id ntific n u f Q) 2�, E My Comm[ssioni Expires:: Mae 10 2 022 cu C cu CL 72 Packet Pg.2705 D.5.e 0 0 Insurance Re u i ren et-it Fie cat'ired Um As u U ` 'orke,r's Compensation Statutory Limits Eanplo er's Liab lit 1,000, 3 'a1, ,D,000131 la G 00, General Liability $5,000,000 C mbi-used Sing]e Limit. e a e Vehiclie Liabi1lity $5,000,000 CombIned Single Limit per CCUrre net 5, 0 ,L 0 AI =gregate IDEVINIFICATICW AND, HOLD HARMLESS FOR. CONTRACTORS N SUBCONTRACTORS 0 U e The C 0 NTRACTOR covenants,ar7ts r7d` ag=rees to ii demi iif , hold harmless,and` 7efen ` Monroe CouInt° its commiss•ioner.s, o cers,.eutiplo°yeees, agent and servants from an and alil .Ial;ms for bodlil inj�uFy' U including death, personal injury, and propel damage iinc-lading property o6vnedi by Monroe Coiunh , � and any other losses,, dtamages,, and e penses of a ny kind, inClUdling attorney's fees,, court.costs and, 0- CL e .penfi,es,, whilcft arise out: of, in connec6o Mh, or� b'y reason of services provided by the CL CaNTiRA T R. or any of it's Subcontractor(s) iin aan tier,, occasioned by the negligence, errors,, or other 'rongfu.I a u or omn is siion of the C NTR'�CT OR, inClUding its S ubc n tra .t ris:i in any tier heir ffricers., employees, servants or agents. LM en I n the event.that t:h e coma pletio n of the pr jeu(to in cI a ie the ° o r z of orthefsj is de1ayead or sup en ed t- aas a res uuh: of the NTi .ate T E.'s fai kire to purchas e or mL aintaai n the required insurance, t:h e 0 NTiRA T R..sh i lI i n dem nify the Co un t�from a ny arid` call increased expenses resulting from such: N CD -diet . Should any s.lalrns be ae erted against the C 0 UNTY by virt:ue of any defi .ien cy or ambiguity, in the plans and spezrfica6ons, provided by the CONTRACTOR, the CONTRACTOR agrees aand CD ,warrants that CONTRACTOR s.h,all hold the County harmless and :shall indenin'i'f r it from aall losses e occurring, theret), and s•haalI f�irt:her defend' any claim oraction On the oL,;inty s bellaif., The first: ten d lilars Wr)..00j of sere un erat on paid to the CONTRACTOR is conside,ration for the 0 indemnification provl ed for above. U The extent: of Iiab lift' is in no way Iini ted to, reduced, or lessened I.:�y the, in Urance requirements contained e1st-Y.,hefe witNin this. agreement. U) Th is inde i n ifi ration shall su rvive t:h e expiration; or earl ier tern,i ination of the, Ag reement. CU RESPONDENT'S STATEMENT e I understand`the insurance that ° illl be mL andat r if awarded the contractand will, conipl in full Cri with all the requi rem ent:s.. CL Tetrzi. Tech, Inc. I esp ndent i n re C U e 73 Packet Pg.2706 D.5.e cu C 0 . r U NI.inat� y Owned,Business Detlqratiou T et ra T Pa c h. Ire c. a,sine-co�anacra a zaged F M'O e Counn-dm a,the cG= �Yetaon, cu af,wor a.a ci ted %th tlae elow inchra:ted.pl-piect, cu (Chac-. cme-) Lis a 1'9,intoa mr m s entea lase,,an deemed in Secton,?. 8e7,03, Florida.Statutes 0 a "- U is uo,t a:LuLnotatls emtetpnLe, as delimed ianSect on 21S 8,703,.Flor:d,a ta,ttrteel. _ . f�.in j.:�lamorit' i ss e e p'lSe"MEMMS a.V smaH, business conc Em, as uibsecti m(6) see U below) aticl,is o7pulizzed,to eapp,in co p ial-• zac amens.vChich is domiciled' m.Florkhz. which is tat least a) - rceut-mined by minDrivy persons wbo>ace emb s.Of sn i ulur is of a pt ac racial„ e,7 °c.or L_ CL Eea :E�Alt enip Or mastional angim w2ijcli has bum subjected hasiaryca_HH to dispsr.n.te-~ea h at tz tdeutifl.r abo isa md with tlatgmupre alt y presecr .t on of co n rc:aal em Eerptises a der die grunps caa7zdlI and r,wba ap ataat and daily gperata txs are cat allpdby sulch peasons A=1 orl� mess ezte pfi y Fri t ,w3 is ti- 1're the paarace of a!pro&?su oa DwnE:,ship by a.tuluodd pe „e ou does not lmc.lude mersl�ap utiic.h is t1aere sa3it of a trzmLR.r. o q, ,_M -LNnq person to a minonty pe.Tsam.withm a relates i=,,,ediaze,fi il3'g-otap if _ the rombmad rotal met as a y .lu of a:�.Mpm berB cf jclt:fa=Ly glct p Eazeaqh 5,1 ;Lou.Fcr Vas, oyes cf�J�ns U) t— s�al_75e'cr on_ the terry-7elate�d.t ediate v pup_,',men-us om.e cr rsore c. d_an um:d.er 1 vear&of mean a., F7 psyeut of suc h children aT Ie spouse of sm,c hL pa eat.resici ag ire tse s ee louse or lk,iag Ua,at.. CD 04 CD ow+mecl andoiler to l an mess c racer tlsa=.employs 2 fe�xer per . t f i .employees :end t TOzethar whh as a±5,ha.°es,,has a:met war h,of-not mare n , s CD r. boa o-my fum based Jn3 thas state which has a Smz2fl.business.� ` i istratiou ltag�° c:a ca cn As a:pplac u to t sole,propraetorslps,t1a, -5 m2 im,aet wartli re utrememt slra It iocludeboth,personal and Iusmess imesmieur., Cantraztor ma-v te- er to F.S. -1,89.03 for -e tuf'rrrnaMiOn U C omtaac"tOrSub-Recipteut: 2io- oe�C' w t U cn Tale: i_isi ess UnR,,, regJ, I lnl Titled NI B De_rarb23eu-t. cu �eni�•a �aa.: cu httu��71�oad.daLLnrb fltride.c_ rrirer�rie s cit,° tate°` ip -Otajetii°, Qd td_4.ri° 2,z7-, CL a:te. A,ljQL.I's. 5. 202" l-<tc7 ll a 1e:2-Usa.. lacable U 74 Packet Pg.2707 D.5.e cu C 0 0 "dMM CE:R.TTFIA,TTON RE _ :TN(,; gCRT . N"1'7.TD COAIT VNITS LE T Praject Lieacripti. c : Envi,ronment I a n Stofi al Review 3e dc car the C D B. -D R ,jog HB F" T tn T ` h, Inc. a) cu C cu Jon,,at €ai,i L.I ieis I iII 17 ... Presi,den City: Maitland State. FL Ei : 22 751 0 1?hoi e N-L er: 3 21- .m. ,.518u —Email AddreLs: ect ar 2.8 7.115, Florida Statutes pr hit��t�: as �c� ,a ,. fig, � � �� ,� � 7.�p��al fir: r entering a tc m:renexi g a contract for goods or ,enlices a.f amp' ammolimt,if, at the a of contracnnZ or 0 reirewa1,the company u air the Scrutinized mpa e,that Boycott Israel Lint,created p -,nia t tc Senon CL CL 21-'.4 A 25. F:Iciiia Stzrules,, or.is airgaged as Boy-cott ct Israel. e=ati n, 28 .135, FlGjiala ,tz taL�- a1scr prohibits a.cc1npa y firs bid nrg on- soli u:tting,a pry sal fcr,or airte .a° Lnto orrenewinng as contract for g odz or serL-I :a of 1.000.0,30 or uilo e., that are on ei, er the scan_ `ze . Companies I.NithActivities Ln Sudan Last or the Scrixtinized, Com aaaes with Actoiti.es in the Inn Pev e Enerx Mn• =ectcr LiAs .,h,,ch LM en were created mmrsuamt t . 21-5. 3.Florida Sete:,or i:-eng,•a.Eed in" sme.,s cperaticii-,LU Clit')a Or Syna. �- s the erscir a-Lithotized to sir . on laerha-S ct Respondent, I hereby certIV t17at the cc amy Ldeirnh,fiedl above Ln ffie ,ection erm,tl,tl.eed ''1 eapcnder,t VeircZcrr-Name' is not listed cir t°lae Scut, , ''c paEU'Es mat 04 Eorvcott I ravel Li-nt or engaged in a boycott ofImmel and for P'ectL-�,of. 1 . ` cr,Acre .a nidt h ted oar 04 the CIMII•IIII-.ed A T'I'Vllhe" the Iraq Petrclei Hmea ' `recto°List. or engaged' ' bu::I esh opera,t om, in Cutm or Syria. T i�der�,taaad that fur=ara t tc e,,ation '� 7.13 , Florida Statutes,s.,tlae sip .ssi .of a. f l cga,�: caaai n,Mai subject co parry TO ci'�l pe altie-,a.tt r-nei,7 s tee., a; =`crr coits..I ftuthey ii-rdea-stamd that any- ccirtrict'wi the County ma,v be terimmuriated, at the o tide.of the CGimh,. if the comp—any is fr6urnd to h:n"ne -1 blxitre .a. u f3l3e cei7ri i a,tion or has'been p11aced On,the -' t•MiZ,e on a ri.es mat Boycott lara,el List Dr IeMg,a.Eed iil a a) boycott of larae1 or placed onn the -uI , mith, in Sirdam,Liat or the Seni°` , ed - ?- Compam,es with AcnE-v,tie 3"MAIse Liman Petrcle+tom Energy Sector List orbeer eir a.ged in, sscperatr s ea-tifie l .i }. r� ;d ! he is at,•fcsre d tc �i on,LehaIf`;,f` .e abGve eye �a _ am cu Authorized i a,tt e: �p� � ...,,., �,. cu prmt-Tame Icmn.attd a n „u r �e ell Title: BLIShess Unip Pr sidurY cu '_w7cte° The List are x ailab"�e at the fo:lluming Depa-mment of I,aaaa:�ea�e�t�iea N��e,a Este: CL nnpw,w, 99 p M u 75 Packet Pg.2708 D.5.e CU r_ CERTWICATION REGARDING DEBAR,ME,NTj S, 8,PENI IION!'I 0 INELIGIBILITY AND OLUNTARN E 'Lt1SI N LOWERS TIIER3 COVER TR', NSA TION (FOR,(FEDERAL �'4 D NT'F T 0 (Compliance with C7-'R Fad 180 and 12011) U It oe.°ti-ed that nethert� belof centfe f'.mi rror _principals are present<fy proposed far debarment„ declared .,7 eligible, r­ lunmr.k excludied from participation In this Iransiolicin by any fede.mll departm*nt or agency. � Name of ons,2tantaContractor, Terra Tech, Inc-. By:, Jonathan Errr=giel � Date' A.ugu t 5 Ln 2p E The Su sines s IJ nit President CU r_ Inst ztkons r uertfoation CU Instructions for Ceiftation_LcwerTies€Partrc e E (Appl cable w all subcontraampur&ase orders appr jal r eslimate`to sst S25,000 or more_2 CFR Farts 180 and 1 ADO) a. By signing and submitting tri,s,<roposal,tree pr spe the t:er, s,<r rvd,nr the cer^I-cation set cart' elow. be Trre pertrficato, in tr s clai se s a material repre nt ion cff fact ,L.-on hic-M,re.aaw e w zrs plRaed when this 0 transanbon was entered into. ly it�s later determ,ed that the apron; f.'ve lower,derpartcipant knowingly rende.°e.`air errcn vs cenifcation,in addition to orrer remedies arwailab'e to the Fede!ai,Government,the department,ovP agency wit.,whiciir this Iran ctc(7 o7q,,riat aypursue availab#fie remedies, Inclo., in s,sperrsion and'ord arms7l, 0 c. Trrfie prospe Live lower ,;ter , cipant shall provide irnrr e a written Yr90 ice to t;^ person to Which t^,e proposal s sJtirnitte `�'at w,,,y time the prospe-oti e lower t er pardoc ant learns that Its cert"r ticn erroneous by reason of char d-circumstances.. L_ CL d. Tie terms "covered transaction,""debarred,' "sus+sper�red "h sl ible, '°,<arkipant "p rr, erms „ prncipal," and CL 11 voluntarily e luc , as used r this cisauss,are nee.in 2 CF'P Farts 1 SD and i'-KID. You may contact the person to vwh tch this °oposal is subm red for assistance in ciolainimg a copy of ten se regulations. "F'rst Tier Cowered Transactions-refers to any covered transact nor be ._ n a grainlee or,subgrinlee of Federal fa nds and a pwticipant i'sucd as the,prime or generaiii cc(,t acti. 'Laver Tier L' oered Trar°,sact!ons'rer`ers to any iere n fron-jrcer a Fist Tier C erec Tran tion (su as subcontracts).'F t Ter F arti pant® e) re,e rs to the participant who eras entered .rrtc a covered trarr ,saotio� wld, a grantee or siu grant; e Federaf, �- fu�7, ds y sa ch as f; e pr-me or =neral ecntractcraa b. "Luuwsr Tier Fart ipant"refers an y partcipanl:° he has F� entered .rr t;c a co�srered transaction with a First if er Participant or otnr r L.c°Yaer T er Faaric„pants (such CD si.dcrnntracGrs an dsuppl `I, N CD e. Trre pnrospective I(ow p t er,,%irticipant ag ses by g fts proposal al Vnal.,should ty e proposed c aeredl c�r traarnsa ctto r be entered into, 't sh aIt nct knowingly enter.rt;o any lower be,,,ovoered transact on wl a person ro is cebarred suspended declared ineli&4,or,woluntarily excluded from pairticipat orr in t s covered CD tran,sact n, unless autori2ed by the department orapencyM& whi& this transaction orginatea. f. The p7ospect"ve lcvwsr t.er p nicipant furterWrees by subm ing this,p,opos,,t at it wlI include 07's clause U tiled "Certtcaatan regarding Cebarm rrt S,,spe=sic" lneligib'6,if,and Volurlary sion-'awsr T'er Covered Transaction,"with out mod Trcabcinn, rr A lower tier rievered trarrsa tins and it aR'soVctations for 0 lower fier covered trainsact:drs ex edin &e 21.5,00CD reshtdd. U ge Apartcipani , a cowered varrsacvori may rely upon a cz-,-Hoalion of a prospective par-ficitpoo,,it in a lower bear covered transactton that is riot debarred suspended„ e,igible or vcxlunWnty excluded tom. the oovered � tran,sact n, unless it k.r rih's that the oeliFcalion e erronec.s. A partcipanil s res ns die for,en;ur'ng that its � principals are not suspended,detzarred, or raY^rer ise .r^�figible to,part6pale in wavered transacticrrus. To U) ve!ffy the eligibility of Its pdnc:soals,as rr t,as the sligibilky of any Idler be°prc'spectiv,e rticipants,each partioipa, t may but snot requires to drieck the Excluded Parties Llst yStern weiosite r'https °.° .epds. �d1, r 4r h is wmp,)6ec,by the General Serum Azm, rnetraton. E he trJe foregoing sr all be construed of records in order CU to render in good fmIh the rtf,=icsn require sa by this dause.The kncrMsdge and Inforr adon of par@licioant is not recp,ired to exceed t�iat which s normally po-ssessec by a p(m. rdent person r e a-&rary course of business dealings. L Except for lransaaclicns auftri2ed .3 der paragraph e cf these, instr-Lictions" I a pa°tic; ant in a cnoversnc: � transact}on knowingly er ters into a lager ter cowered trarsactra, with a Drrsoan who is susi ndedl de arced; inelig 1je, or voluntarily ex laded from pxnicipat °r it the trsnsact+on, b7 . c'rtor t,c ct�er remedies avaDaol,4 CL to the Federal government the deparrrrren°rt or agency exit r tr u h this tratnsact n originated may pursue available remedhes, nocludingsuepe,17sion and'or debar ent. U 76 Packet Pg.2709 D.5.e CU 0 ERTIIFECATEON FOR DISCLOSURE OF LOBBYING ACTIVITIES N FEDERAL-AID CONTRACTS (Dc pli nc,e,with 4.9,CnFR, Se do 2 .1L 4b ) 0 Thae prospestive participant certi-res., by signing is; certifdation, thr t tc the best of h€s cr° her knOWledge U and belief` (1) ,14o federal appropriated funds h aHe been paid orMil be paid by or on beh aIf of the and reigned a ny person for lnfluerro-ing or attarnpdng to influence an;officer or employee of and,federal genc , Member of Congress„ an otffieer cf'errrp loyee of Congress, or an employee of a Merrrber of'Congress in; CU c nnecdon°s it'rr the awarding of any federal contract, !he ra+-ak€ng of anyfederalgrant„ !he rusting of any frederal loan,, the entering into of any cooperative a reernent .and the e tension, contrnuation, renne b 1, CU amendment , or modrfic ticn ofany federa]contract, great, login, or cooperative agreement. ( ) lf any funds other than r deral appropri te=d funds have been paid or will be paid toany perso for influencing or atternrjng to influence are o�rcer or empl y&e of any federal agency, f�reri7ber 0 Congress, an offer or employee&Congress, or an employee of a Member of Congress in connect-on with this federal contract, grant, loan„ or ovoperat-we agreement, the undersigned shall complete and su brnA Standard 0 Fom -LLL, "D-iscl sure o Lobby ng Acrfiv Jes"", in accordance°�wOhr its.. instru tions- U 2 TKs, cer-J c tion is a material representation of fact upon which, re once was placed when this, an n cdon, CL CL %s made cr en e-red in7o. Sub mission of°hsis; certification is a prerequisite fCT making or entering into this, transacjon imposed by Dection 113-5 , Title 311, L'i.S. Code. 'Any person who fails; to file the red mired ce.rtincation sha III be subye f:-.o a ciA penaIt o4 not less than 1 G,0010 a no no!more than 1'L" ,0,100 for e c—hr such fadure. LM U) The. prospeetive participanr af1so agrees by sularnitting his or her proposal that he,or she shall require that the language oX this,certificatbri be included in all lcAver der subcontracts,wHch exceed 11I310,I,00 and CD thatalC such subrecrpierrts shall certify and disclose a�cordingl° " Name of Contract r!C onsultantr 7 etra Tech". lace CD" By:, Jonathan Burgief.. iPnnt hwrame) D te: august 5, 202C U AU zed Signv rre U) Titi a sires s ,J Nt"President CU C CL Cri 77 Packet Pg.2710 D.5.e CU r✓ rl-lol app"icable 0 0 U DISCLOSURE LORBYING ACTIVMES ClImplete tPris fora t u�&(Jc c:k,;wy vg cr;;,vitt &pursuant w � S r, t --6 ey 1,Type of Federal Action. 2.Status of Federal Action-. 3:,Repaid Type: a 00ftad .bdi I evappheation _ 8, In"AW fiii ga� grim b_ inifiai awartd b,rinat ri i change Crj r,,wapefaMve a7,eerrent C,.p0 6t-wwv w4 Fot Materialchange Only,. Crj bar ;ear quarter _ -- n ark-urat c f ,Name and AddressReporting,Entity, 5,it Reporting Entity in N 4 Is a Subawardire, Enter Name 13BUbawwfte and Addressof Prime-, Tier ff knokw r U 0 U cots r lonal District. ff kmokon Congressional District, 2 CL .Federal DepartmertVAgency'. 7v Federal lip ram NameMaisAcilplion. CFDCA f4umkw, if pf,Yca' LM Federal Action N ur , of kx,,t,vn 9, Award � f ,tpg'rra en t 10,a,N*w and Addres f Lobbylnq R69JUrant b, IrodJ,YW uals Pei ming Sor0ces c®1 I r r 1,Mjh rlw r 47st namo haw wxo, 141, W 10a i 04 04.10,rnw r W, first`mwve, A ; Q U A, 6`^, iseat 9;6 to ,.wiu,� W Fda U tg1rrtrX: U ti l 'd '� wY�w w,i'-xW 1 iurt r, '*, 9'e, r�. .- - - - - - - - - - - - - - - - - w f&,WA! 1 W rvvm aka Y'AA, AioM 6on'?m'A1w,1a,k 1,vw,1`awi q� ._ €*A-1'k �,s,.�'6 9wM WN,43'"A 6�u1 tiA C5w*17 � �d!k�=4 1 0�t5'i�i AF�J�"1 TaleTelephone W Date: U) per' �ktYzod P `'..wriW P '� Foderat Use OnlyjY I tan Mud Kam t ern Rev 1;3'1 CU CL U 78 Packet Pg.2711 D.5.e cu r- 0 ERT11FI T' OF LIABILITY INSURANCE 7"13 CZRTIFICIA,TFr P3 I9SUED A9 A rAA TE'R OF INFORMATION ONLY AND CONFERS NO RIGHT3 UPON THE ER'TIIFIC)%TE N YI...OER THIS 0 CER''fIIFID,ATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OFF ALTER PPE COVERAGE,AFFORDED We THE POLICIES BELCM. TFIIb tEATIFICAYE Of, INtUIRANCE,WE8 NOT CbHIS'TiTISTE ,A rowrPACT BETWEEN THEt�'u'LDIN(s ilNtUIRE .t), AUTHORIZED +) RVF IWSEVO'AT I V.E DFit'f'ROC7L!•C.LK,.AND TILL,CtATYhIY,A E HOL L%R. t� IMPORTANT:If thm oer' grmbm lhc+lYm-r is an&DDVT1,0NAL IN'U"'URED,the har$,am ADD1715PAL.I OURED prowr nlmns o1&ae eridor5e.d. if U' 'R r A.TI Nd!!l,=M1r. .N`I EEY.se ct to the terms arid':cordifiams of the pefiry,cerlamn policies may require an endursermerdi:.A state-muld on thus ceri'di zia d6mers,mot con ter n llrts to1hue erhikcam herder in lieu of sL�mh,...,mAcirstirimnlIlsi. F I-EIrrn CrI.T r ai x is r „., T .......................................................... .. ... ....... FF£.ice „drle„ =1Er �r1 W6& r gr r�arab.Ll. T � ITT r r3nu -.V'xrd S' Y Y.c �,"s.9?8°91 ea k _� .w.w.w. w.w.w.w. f??Y¢I u, ,"?86sr lay„. crj ., 849h'Y4r@L"rdial,.. r"aY#I:.rl ummImJ✓b"' fka`dNC k! crj ['g uiLL; ltirg.V.'ISM is L.r*6l q S", T x5 A J1P.wli,r;, _rr^m',nrr'V 1 4°`' E s,t Tech. r u}a PP kk. zu w ewmr ik.. F n€:arl I;i"?- i,..i"a!1dLum^ 5 v`a€x.. ,3...a. 91€9-M17 71. t*Po` 1 Y Y '=r -bL rik Ili t,P.Y ';? .A8 mireo f� I`Dllll �8�f#atw.l9 t+,. pLpqq�� 0 GOVERAGE-S ZERRIFICATC hdlJMa ra: RE.VISI BER: � I wll 4 P + I lrtlru l ,>i I9Lk [Io r;rbi f .,l la E.! [V�a IL SF LSI Ss' I@ I I�.=r'TI Lll 75 ra€�n r I(.��:'" k.7,%m Ll+Ili r�L "CRl lv t'° € OIZA`s".m hV__ AAI HSTAW04IN4 �k'Te Rs'�-..�ARAEN 1ERm,-A- ert �rtF7®r' ANY l.RA:T 2R. T'kR 00"UME h7 IN'7H C T TO 0%111CH THis PA„Y`01 ,'J6W—.'LDOR T'O"'f'r1EP7!k'p4>rtv[ A"I 7➢- YS L. ° €Jr.I_,. 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