Item O2 0.2
BOARD OF COUNTY COMMSSIONERS
County of Monroe f ma Mayor Heather Carruthers,District 3
h} ] Mayor Pro Tem Michelle Coldiron,District 2
The Florida Keys Craig Cates,District 1
=E �j David Rice,District 4
`w'P•=w Sylvia J.Murphy,District 5
County Commission Meeting
October 213, 2020
Agenda Item Number: 0.2
Agenda Item Summary #7462
BULK ITEM: No DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock(305) 292-3550
N/A
AGENDA ITEM WORDING: Discussion and direction regarding the verbal month to month
holdover lease with Greyhound Lines, Inc. as the company has vacated the premises covered by the
lease.
ITEM BACKGROUND: Greyhound Lines, Inc. moved from the main airport terminal to the old
Tax Collector's Office location approximately 6+ months ago. To the Clerk's knowledge, this is the
only oral month-to-month lease between the County and a tenant.
The June 11, 2014 agenda item summary requested approval to maintain the status quo until the new
Greyhound office is identified and a new rental rate agreed upon.
PREVIOUS RELEVANT BOCC ACTION:
• May 13, 1998 — 5-year agreement- $2,132.15 month, $25,585.80 annually.
• January 15, 2003 — I" extension for 5 additional years - $3,312.03 month, $39,744.40
annually.
• November 19, 2008 —2ad extension for 5 additional years - $2,621.48 month, $31,457.70.
• June 19, 2013 — 3rd extension for I additional year- $2,621.48 month, $31,457.70.
• June 11, 2014— Item C23 verbal month to month holdover lease.
CONTRACT/AGREEMENT CHANGES:
Lease location has changed
STAFF RECOMMENDATION: Discussion and direction.
DOCUMENTATION:
Greyhound Month to Month
FINANCIAL IMPACT:
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Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
Rent due to the County annually is $31,457.70.
REVIEWED BY:
Kevin Madok Completed 10/06/2020 11:13 AM
Cynthia Hall Completed 10/06/2020 11:37 AM
Liz Yongue Completed 10/06/2020 12:04 PM
Board of County Commissioners Pending 10/21/2020 9:00 AM
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MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, June 11, 21
Key West, Florida
Special Meeting of the Monroe County Board of County Commissioners convened
at :00 A.M., at the Marathon Government Center. Present and answering to roll call were
Commissioner Heather Carruthers, Commissioner George R. Neugent, Commissioner Danny
olage, Commissioner David Rice and Mayor Sylvia Murphy. Also present at the meeting CU
were Roman Gastesi, County Administrator; Bob Silliner, County Attorney; Lindsey
Ballard, Deputy Clerk; County Staff, members of the press and radio; and the general public.
0
ADDITIONS, CORRECTIONS, DELETIONS 2
Item A A motion was made by Commissioner Neugent and seconded by
Commissioner Carruthers granting approval of the Additions, Corrections and Deletions to the 0
Agenda. Motion carried unanimously. 0
PRESENTATIONS OF AWARDS
0
Item B 1Mayor's Proclamation declaring the month of July to be Parks and Recreation
Month. 0
Item K3 Presentation of a Resolution in recognition of the Monroe County Tourist
Development council for dedicated service to Monroe County and the Florida Keys.
Item K4 Presentation of a Resolution to recognize the heroism the bravery of two young U
men in the water rescue of the occupants of a small plane, bysie Marathon.
BULK APPROVALS
Motion was made by Commissioner Neugent and seconded by Commissioner Carruthers
granting approval of the Bulk Approvals. Motion carried unanimously.
Item C 1 Board granted approval of an AddendumAgreement # 001-shancock-s-10to
our Microsoft Volume Licensing Agreement # OIE73214for 20 Subscription Licenses for
Microsoft Office 35 for 27 months at a cost of 2, 7 .2 .
6/11 2014 Page 1
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Item C23 Board granted approval a Verbal month to month holdover lease with
Greyhound.
Item C24Board granted approval to Reject All Bids and Authorization to Re-Bid the
KWIA Drainage Corrective Action Project Phase I.
Item C25 Board granted approval to Award bid and enter into a Contract for Janitorial
Services at the Florida Keys Marathon Airport (Terminal building) to Jayne's Cleaning
Service, Inc., in the amount of$22,000 annually.
Item C26 Board granted approval of an Extension to the Anderson Outdoor Advertising
Agency Agreement with John Anderson.
Item C27 Board adopted Various Resolutions for the transfer of funds and resolutions for
the receipt of unanticipated revenue. CU
J
Transfer of Funds (OMB Schedule Item No.1).
RESOLUTION . -
2014
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item o.2).
RESOLUTION NO. 102-2014 0
Said Resolution is incorporated herein by reference. a
0
Transfer of Funds (OMB Schedule Item No.3).
RESOLUTION NO. 103-2014
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No.4).
RESOLUTION NO. 104-2014
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No.5). U
RESOLUTION NO. 105-2014
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item o. ).
RESOLUTION NO. -
2014
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No.7).
RESOLUTION NO. 107-2014
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No.8).
RESOLUTION . -2014
Said Resolution is incorporated herein by reference.
06/11/214 Page 4
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting ate: June 11, 2014Division: County Attorney
Bulk Item: Yes XX No Staff Contact Person; Peter Horton/Pedro Mercado
AGENDA ITEM WORDING: Approval a verbal month to month holdover lease with Greyhound.
ITEM ; On May 2, 2013 Greyhound entered into a one year lease extension for the
office space:it occupies at the Key West International Airport That lease extension expired on May 1,
2014 and Greyhound has become a head over tenant. Airport staff has not and did not eater into
negotiations for renewal of the lease because it is anticipated that the office space currently being used
by Greyhound will be assigned to the Customs and Border Protection( agency as part of their
office renovations.Those renovations have been delayed while the airport awaits approval of the
renovation plans from the CBP, In the meantime the airport can continue to allow Greyhound to use
the office space it has been occupying.The airport will need to relocate Greyhound once the plans
have been approved and renovations begin although they will likely e relocated prior to the CBP
CU
approval. In the meantime, staff is seeking approval to maintain the status quo until the new
Greyhound office site is identified and a new rental rate agreed upon.
0
ACTION:PREVIOUS RELEVANT BOCC Entered into original 5year lease on May 1, 1998,
extended the lease for an additional 5 years on January 1 , 2003,extended for an additional 5 years on
November 19,2008, extended for one additional year on May 15, 2013.
CONTRACT/AGREEMENTS. a
Maintains the current terms. 0
0
Approve
0
TOTAL : Yes No
COST TO COUNTY:$ SOURCE OF FUNDS:
REVENUE PRODUCING: Yes XX No AMOUNT PER MONTHIL621.48ar$ l,457.70
APPROVED BY: County ArtyOMB/Purchasing Risk Management
DOCUMENTATION: Included XX Not equireda
I SI AGENDA ITEM
Revised 2/05
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THIRD LEASEr SION AGREEMENT
Key West International Airport
Greyhound Lines, Inc.
THIS LEASE EXTENSION AGREEMENT is made and entered into this 15th day of May,
2013,by and between MONROE COUNTY, a political subdivision of the State of Florida,whose address
is the Key West International Airport, 3491 South Roosevelt Boulevard, Key Nest, FL. 33040,hereafter
"COUNTY,, or"LESSOR",and OR.E HOUHL LINES, INC.,a Delaware Corporation,whose address is
5 N. Paul Street,Real Estate Department,Dallas,Texas, 75201,hereinafter"TENANT"or"LESSEE.".
The parties agree as follows:
WHEREAS,on the 1 "'day of May 1995, the parties entered into a Lease Agreement for lease o
space in a building adjacent to the ley West International Airport,hereafter original lease. A copy of the
original lease is attached to this renewal agreement and made a part of it; and
a�
WHEREAS,the terra of the original lease was for a period of 5 years ending on May 1,2003:and
WHEREAS,on the I.Sas,of January 2003,the parties agreed to extend the term of the original lease 0
by a tern of 5 years commencing May grad,2003 and terminating May 1"2009;and,
a�
WHEREAS, on the 1 d'of November 2005, the parties agreed to extend the t nrl of the original
lease by a ten-n of`5 years commencing May 2nd,2008 and terminating May 15`2013;and,
0
WHEREAS, the pasties desire to extend the terns of the original lease by one additional year with sa
an option to renew for an additional year;now,therefore, 0
IN O SIDERATION of the mutual promises and covenants set forth below, die parties agree as 0
follows: Ze
I. Paragraph 1.3 of the original agreen ent is amended to read:
1.3 Ten . This lease is for a term of one (1) year, commencing on May 2, 2013 and
terminating on May 1, 2014 unless terininated earlier grader another paragraph of this
agreement. LESSEE shall have the option,upon providing LESSON.written notice 90 days
in advance of the expiration of the lease term, to renew this agreement for one (1)
additional year.
U
. Paragraph 1.5 of the original agreement is amended to read:
1.5 Base Rent. The rent for the premises is $31,457.70 per annorn - 52, 2L48 puts
7.51® applicable sales tart per month,payable in advance on or before the first day of each
onft
. Paragraph I 1 is amended to read:
IL 11tit° ' . Tenant shall pay directly to LESSOR the sure of$407.04 ,monthly for
electricity, water, and suer. Tenant shall contract directly with the prodder for any
additional utilities or services.
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Except as provided in para6ua h one, two, and of this renewal a reenient all the tends and
conditions of the original lease as amended remain in full force and effect,
IN WITNESS WHEREOF, the patties have set their hands and seal the day and year first above
writtea ,
(SEAT..) BOARD OF COUNTY COMMISSIONERS
ATTEST: AMA`HE ILIN,CLERK OF �dll.t 3E� 11 T�',FLORIDA
IO
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lea°lcMayor George Neu gent
J
WITNESSES: GREYHOUND LINES,INC.
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Title: Title:
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ASSaSTANT COUN ATiOR °Y
Date w_ - - ,
Originally approved at May 15, 2013 BOCC meeting g Ratified at June 19, 2013
OCC meeting to include a copy of the original Kaaba
2
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