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Item P1
P.1 BOARD OF COUNTY COMMSSIONERS County of Monroe fma Mayor Heather Carruthers,District 3 h} ] Mayor Pro Tem Michelle Coldiron,District 2 The Florida Keys Craig Cates,District 1 David Rice,District 4 Sylvia J.Murphy,District 5 County Commission Meeting October 213, 2020 Agenda Item Number: P.1 Agenda Item Summary #6717 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for October 2020. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 3702 P.1 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Liz Yongue Completed 10/06/2020 3:45 PM Board of County Commissioners Pending 10/21/2020 9:00 AM Packet Pg. 3703 R1.a' MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: October 6, 2020 SUBJECT: County Divisions' Monthly Activity Report for October 2020 MONTHLY ACTIVITY REPORT—OCTOBER 2020 04 04 Airports: Key West International Airport 2 U September 3 United Airlines Air Service Development Meeting September 3 Fox Business News Film Shoot September 9 Environmental Assessment Report Review 0 September 10 Airport Presentation—Military Affairs Committee of Key West a) September 11 Consultant Meeting—New Airline Operating Agreement September 18 Various Consultants Discuss Concourse A Delivery Methods with Airport Director September 21 FDOT Call with Secretary Thibault—FDOT Airport Funding 0 CL September 24 All Day Meeting w/Financial Team as September 28 Consultant Meeting- CONRAC >, Florida Keys Marathon International Airport September 3 Terminal Roof Bid Review&Re-bid Planning Meeting U Packet Pg. 3704 R1.a' Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 6,981 Client Data 15,234 New Clients 503 Field Visits 14 Benefits Delivery at Discharge 30 Flag Presentation 23 Homeless Veterans Assisted 11 Emergency Assistance 110 Community Involvement/Presentations/Briefings/TAPS Class 1,149 VETERANS TRANSPORTATION PROGRAM 2 Transportation Calls 1,994 Veterans Transported 447 0 *Due to COVID-19 and the Miami VAHS associated restrictions the VTP has been suspended 0 since March 2020 FINANCIAL DATA Retroactive Payments $4,361,944.26 142% of FY 2019 a� Annual Reoccurring Payments $4,713,317.64 96% of FY 2019 21 Total Annual Monetary Funds $ 9,075,261.90 an increase of$1,068,139.73 over 0 FY19 The FY20 financial data total of$ 9,075,261.90 reflects the amount of new monetary funds that were brought into Monroe County for Monroe County Veterans. These funds are derived from E preparation,presentation, and prosecution of claims filed by the Monroe County Veterans U Affairs department. The financial data captured monthly and yearly will vary due to the Veterans Administration's variable time frame in adjudicating awards. For any further information regarding this report, please contact Cathy Crane, Director of Veterans Affairs (a ext. 5156. 2 Packet Pg. 3705 R1.a' Extension Services: Number of services provided: 44 phone calls, 135 emails, 20 one on one consults, 0 visits to clients, 37 learning events with 1065 participants, 7media submissions, and 150 publications distributed. Total Budget for FY 19/20: $243,522.33; Year to Date Expenditures and Encumbrances: $185,044.69; Remaining Balance: $58,477.64; Percentage of budget spent and/or encumbered year-to-date: 76% The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia developed a free online "Climate Smart Kids" for educators in Florida, She taught 164 participants how to find and use the curriculum. • Alicia worked with the City of Key west and stakeholders to revise the city's 10 Year 2 U Energy Plan. 0 r_ 0 • Alicia worked with the Southeast Florida Climate Compact to develop a municipal aCL L climate assessment tool (C-CAT) including priority actions in mitigation and adaptation c� for the 108 regional municipalities. 0 CL • Alicia educated 21 elderly participants on phishing scams and how to resolve consumer issues through an online workshop. 0 The Environmental Horticulture Agent accomplished the following activities: c� • Michelle presented at the Extension Professional Associations of Florida's (EPAF) annual conference on utilizing Microsoft Teams with Master Gardener Volunteers for Ec virtual-based horticulture consultations. U • Michelle worked with the City of Key West, Key West Tropical Forest& Botanical Garden and the Sea Grant agent, Shelly Krueger, on coordination of coastal seaweed disposal for a composting project. The project will look at decomposition rates and salinity. • The 2020 Master Gardener Course began this month with 30 participants. This is a 10- week course where the Master Gardener trainees learn about all aspects of gardening and growing plants to help assist the agent with residential gardening questions and sustainable, Florida Friendly Landscaping outreach. 3 Packet Pg. 3706 R1.a' The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly was invited to present at the Florida Keys National Marine Sanctuary Water Quality Protection Program on Marinas and Liveaboards and Emerging Pollutants of Concern. Shelly is an appointed member of the steering committee, who met virtually in joint session with Florida Keys National Marine Sanctuary Advisory Council to discuss water quality priorities developed over the past year by the Water Quality Priorities Working Group, which Shelly is also a member and helped to develop the strategic planning. • Shelly is co-lead of the Florida Disease Response Communications and Outreach Team and helped to produce the Florida Stony Coral Tissue Loss Disease Response Bulletin - Summer 2020 (link). The bulletin provides updates of all 9 teams involved in the response to stony coral tissue loss disease. • Shelly was interviewed for the South Florida NPR station, WLRN 91.3 FM about the 2 Florida Horseshoe Crab Watch (link Mips://www.wlm.ori4/2020-10-01/,i4ettint crabby- U for-a-cause-scientists-look-for-help-documenting-horseshoe-crabsWlm Nancy Klingener) 0 and wrote a blog for the new virtual training (link _ http://blots.ifas.ufl.edu/monroeco/2020/09/29/2020-florida-horseshoe-crab-watch- census-free-virtual-training-course/for citizen scientists to collect data for the FWC horseshoe crab stock assessment. c� Emplovee Services: 0 HR Monthly Statistical Report aCLi We had In hires (Temporary) and 4 promotions. • We had a total of 11 resignations/retirements/terminations and 0 Deceased for the month of Sept. 2020: 0 Resignations average year to date 7.44 % Retirements average year to date 2.54 % See attached Countvwide Turnover Report by Month and 2019 Applicant Report U 4 Packet Pg. 3707 (oZoz lagoloo lo;Lodaa avo)Lodaa AIgluow L avo auewgoelly ro � o a 4 w; q a'r ry 'v rom v m ry ry v v m e e e e e v:ry .i v e e e e e o ry o o e e e e e 0 0 0 0 0 0 e e e e e rv:n n e e e e e o ry ry o v e r v e z z z z o z ro m v:n e e e e e n v v ry e e e e e ry o m e e e e e 77 77 O O O O O O e e e e e e e e e e e e e e e e e e .. a m v e v e ro a .n m e ry n v ro m n e e e e e e e e e e e e e e e e e e io oo n LL e v e v e e LL av n �o a: LL e e e e e e LL e e e e e e - - - - - . o . . . o 0 0 0 0 0 ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry r � rm m m m m m m m m m a o c ' ol 3 _ a R1.a' Human Resources Department Monthly Report: • Met with several Department Heads on different employee issues/questions regarding FFCRA information and layoffs. • Worked on employee verifications for employment • Set up and attended Teamster's Union 769 meeting • Worked with numerous employees and departments on COVID 19 testing and results • Set up Pre-d for Solid Waste employee • Attended several zoom meetings and collaborative calls throughout the month • Worked with Maxine Topper, Office Manager with Physician's Health Center on renewal of their contract. Recruiting • In Sept. 2020, the County had_15 _ open positions for which we received 43 total applicants; 4 internal and 39 external. Of the 43 total applicants, 29 were deemed to have met the minimum requirements for the positions to which they applied, and 14 did not qualify. 0 U • Total 15 current openings I re-posting from a previous posting, 8 were new postings L- during the month of Sept. 2020. r- 0 CL HR Proiect Management Report: Projects started that month -2 1. BOCC Meeting Agenda Item Creation, Review, & Edit 2. Workday Implementation OT and Expense tracking 0 CL Projects in progress that month - 6 21 I. Remote Work Policy 2. County Employee COVID-19 case Tracking 0 3. Workday Implementation 4. PowerDMS — organizing documents and training 5. BOCC Meeting Agenda Item Creation, Review, & Edit 6. CapitalRx Implementation a� Projects completed that month- 5 U 1. "Employees Resource Guide to Workers Compensation Program" voiceover PowerPoint Presentation replacement created and delivered 2. Virtual Health & Wellness Fair 2020— Created Intro presentation and managed setup on the site 3. Benefits Marketing Design Curriculum 4. Workday Implementation Milestone: All required Collaborative Workbooks and Data Files finished and delivered for Architect State— 100% 5. BOCC Meeting Agenda Item Creation, Review, & Edit 5 Packet Pg. 3709 R1.a' Worker's Compensation Monthly Report "The Safety Office continues to assist the Departments navigate through Covid related issues including directing testing, monitoring care and providing PPE to staff as appropriate." In addition, we are continuing to support staff training requirements with Human Resources. Emplovee Benefits Department Monthly Report I. Benefits Coordinator position filled 2. Distribution of Weekly Benefits E-Blasts (1) Wellness Countdown 3. Distribution of Weekly Benefits Eblast(4) 2020 Virtual Health Fair 4. Biweekly conference call with benefits consulting team 5. Biweekly conference call with Cleartrack HR —continuing education and improvement of services review 6. ClearTrack Conference call and planning- Open Enrollment 7. Weekly Employee Benefits Meeting 8. Wellness Resolution 20/21 Approved 9. Weekly conference call with Capital Rx- Implementation U 10. Workday Collaboration Meetings 11. Weekly Meetings-Virtual Health Fair preparation r_ 12. Phone support to general benefit questions C, 13. Phone support to "near retirement" employees (4) 14. Domestic Partner Inquiries (2) 15. Extensive RX Support 16. FL HR COVID-19 Collaboration Conference Call 0 17. Processing of MN Life Claims 18. Benefits process- COVID-19 Furloughed Employees returning to work. 21 0 U 6 Packet Pg. 3710 (OZOZ jaqoloo ao;}ao a ) liodeN Algl o LaVo a} aw o lI a IL N u Q a 73 h o c a a 1f# � C) ID jtis Z\ , co aID IE o - 3 a cc Ln cu �- o 0 C7 4 , CL oVloVlo � v� u o p Ln t f n 4-0 00 aw u r14 CD CD CD CD CD CL CL Cni O wl llj o U) C \ E o U enOD N 00 o N u CY) CU tttt � - o }J�JJ�_� o `F In cl r} CL © © vi o vi o vi o vi o cz '� F v u u 3 w R1.a' OCT NOV DEC JAN FEB MAR APR 28 13 8 25 24 NEW HIRES 11 7 8 11 11 TERMINATIONS 1 1 2 4 2 NEW RETIREES MEDICAL 0 0 0 0 NEW RETIREES LIFE ONLY 2 1 2 3 DECEASED# LIFE CLAIMS 2 6 OTHER COVERAGE CHANGES 1 7 16 ACCOUNT CHANGES 6 3 9 7 04 ACTIVE WITH MEDICAL 1568 1580 1588 1610 1633 04 ACTIVE NON MEDICAL 156 116 119 120 a� RETIREES WITH MEDICAL 269 270 272 276 278 0 RETIREES DVL ONLY 0 RETIREES WITH LIFE L- ONLY 96 96 96 0 0 SURVIVING SPOUSES 14 13 13 13CL COBRA 12 7 7 7 WAIVER OF PREMIUM LIFE INS 0 MAY JUNE JULY AUGUST SEPTCL NEW HIRES 14 11 3 2 9 TERMINATIONS 5 7 11 4 15 NEW RETIREES MEDICAL 0 2 0 1 2 NEW RETIREES LIFE ONLY 0 1 0 0 1 DECEASED# LIFE CLAIMS 0 1 0 2 0 OTHER COVERAGE CHANGES 10 5 9 6 8 ACCOUNT CHANGES 3 5 0 2 4 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 ACTIVE NON MEDICAL 120 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 278 RETIREES DVL ONLY RETIREES W LIFE ONLY 96 96 96 96 96 SURVIVING SPOUSES 12 12 12 12 12 COBRA 5 5 5 5 5 7 Packet Pg. 3712 R1.a' Emer2ency Services: FIRE RESCUE • Implemented new electronic patient care reporting software on September 1st, 2020. • Provide EOC Finance Section support to Emergency Management for COVID-19. • Participate in meetings in support of transition to and integration with new ERP software for the Clerk and BOCC • Participate in new EOC plan and design meetings FIRE EMS/TRAUMA STAR • Trauma Star flew a total of 65 flights, 21 Trauma, 5 Stroke, 6 Cardiac, and 33 Inter-facility • First Responder and BLS certification completed for Hot Shots students • Trauma Star Landing Zone site visits conducted with NAS Trumbo Point and MCSO Safety Pilot • Flight Medic entrance exam administered, and Flight Nurse applications opened • EMS Division attended the Health Coalition Quarterly meeting virtually 0 • Flight crew attended High Risk Patient training led by the OB Ward Nursing Staff at LKMC 0 • EMS Division continues to support COVID-19 testing for First Responders as needed 0 • Air Traq Video Laryngoscope field training provided, and trial period began • Research started for in-house paramedic class in conjunction with College of the Florida Keys 0 CL FIRE ACADEMY/TRAINING • Target Solutions — continuing education and SOP training, online; also worked on updating 21 assignments for continuous monthly training and ISO reporting 0 • Scheduled multi-company training and posted to operations calendar • Conducted Live Burn training for on-duty crews which included vehicle fire response proper application of fire streams with limited water supply • Continued Facility Fire and EMS Training with on duty crews, including live fire training • Hosted Facility Training including live fire training with Ocean Reef Club E • Began Minimum Standards class with 33 students (Hot Shots program) U • Captains Sea school came out to use facility for training KWIA • Participated in multiple COVID-19 planning meetings, training sessions and teleconferences • Staffed COVID-19 Monroe virtual EOC as Operations Section Chief • Participated in the annual meeting of the KWIA Runway Safety Action Team • Coordinated training and travel for 3 MCFR firefighters to attend initial FAA Airport Firefighter course in Columbia, South Carolina at the South Carolina Fire Academy • Completed Train the Trainer for our in-house annual Fire Extinguisher Training, ARFF provides to the KWIA fueling service; Signature Flight Services 8 Packet Pg. 3713 R1.a' • Attended the first meeting as a member of the Planning Committee for the upcoming 2021 — 2022 USCG Mass Casualty Exercise, representing MCFR and KWIA FIRE MARSHAL ■ Completed 69 Life and Fire Safety Inspections for New Construction or Renovation Permits ■ Completed 2 Conditional Use Applications/Reviews for Development Review Committee ■ Participated in 4 Pre-Construction/Construction Meetings ■ Conducted 10 Vacation Rental Annual Inspections ■ Conducted 6 Fire and Life Safety Annual Inspections ■ Conducted 2 School Fire and Life Safety Annual Inspections ■ Conducted Safety Assessment Walk Through with the Monroe County Public Schools ■ Issued 1 Letter of Coordination for Conditional Use Permit ■ Investigated 2 Fire Safety Code Complaints ■ Provided 3 Fire RMS Incident reports requests ■ Mailed 2 Customer Service, Inspection Follow-up Letters 2 ■ Setup and Implement ESO software for Property Inspection implementation 0 ■ Continuing Education Webinars -Florida Fire Marshals and Inspector's Association 0 ■ Continue Weekly COVID-19 Reviews including participation of Safety Officer 0 ENGINEERING SERVICES/ROADS Bridge #904982 Tubby's Creek (Card Sound) and Bridge #904984 Mosquito Creek Bridge (Card Sound) Replacement Grant Award: 0 • FDOT advised staff that funding in the amount of$7,562,412 is being programmed in W FDOT's Work Program to fund the Project Development and Environment(PD&E), 21 Engineering Design and Permitting and Construction Phases for replacement of two bridges on Card Sound Road. The PD&E phase will begin in FDOT FY2022; design and construction will follow. Stock Island II (Maloney &McDonald Ave) Roadway Improvement Project: • Received 100% audit results for Small County Outreach Program (SCOP) grant agreement closeout; • Final reimbursement request submitted to FDOT on 8/26/20; awaiting payment and final close out. Bimini Drive (Duck Key) Bridge Replacement: • Utility relocation coordination is ongoing; FKAA is preparing design and permits for pipes to be installed sub aqueous; Interim relocation of FKAA and FKEC utilities may be required depending on USACE permit timing. • Coast Guard Seventh District has signed/executed the Coast Guard Permit approving the location and plans for the replacement of the Bimini Drive Bridge on 8/26/20. 9 Packet Pg. 3714 R1.a' Harbor Drive (Duck Key) Bridge Replacement: • Utility relocation coordination is ongoing; FKAA is preparing design and permits for pipes to be installed sub aqueous; further coordination with FKEC is required as will need to perform temporary relocation during construction. Seaview Drive (Duck Key)Bridge Replacement: • Staff to meet with FDOT inspection crews on October 41h for in-depth bridge condition evaluation. • Most recent bridge report indicated a drop in the bridge rating to "serious" category. Cudjoe Gardens Drainage Rehabilitation Project: • Design of repairs to a damaged culvert headwall located on 41h Ave. W. and a storm drainpipe replacement project located on 51h Ave. W. is 100% complete. • Consultant Received US Army Corps of Engineers (USACE)permit. • County staff preparing construction project manual/contract documents for bidding 2 U lst Street and Bertha Street Drainage Improvement Project: • Project has been advertised for Construction bids; bids are due November 181h 0 r_ 0 Twin Lakes/Key Largo and Sands/Big Pine Key Roadway Pilot Project: • PW&E grants coordinator and staff responded to additional RFI regarding Benefit Cost Analysis by FDEM for HMGP grant on October 2na c.> • DEO CDBG-DR grant application meeting for Sands held on September 1 with DEO Government Operations consultant. 0 • DEO CDBG-MIT grant applications for Sands and Twin Lakes submitted on September 14th by Disaster Recovery Director. • MC Building Department comments indicate that the Sands subdivision will require Planning Commission variance due to setbacks not maintained due to footprint of above ground drainage equipment. Staff reviewing consultant request for 41h amendment to meet MC LDC and variance package requirements. • As required by MC planning department - FWC provided approval for fencing around pump station equipment on County owned lot in Sands subdivision, Big Pine Key. • FKEC utility for Twin Lakes and Keys Energy utility for Sands — additional power line E supply requirements for equipment in review by consultant. U Hurricane Irma Repairs to Duck Key Drive Paved Path Street Lights Federal Highway Administration (FWHA): • Staff submitted final invoice for reimbursement to FDOT on 8/26/20. • FDOT Local Agency Program (LAP)processing and documentation submittals to FDOT are ongoing. Staff is responding to FDOT closeout comments. Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • Staff reviewed and made comments on consultant on permit set. • Consultant submitted SFWMD permit application on September 171h • Consultant submitted USACE permit application on September 21st. • FDOT ERC review complete. 10 Packet Pg. 3715 R1.a' • Consultant coordination with FDOT Resurfacing project FM 443898 on US1 in design and to be in construction in 2021. GIS Based Roadway Asset Management and Work Order System: • Staff provided comments to IT regarding attributes to use for scorecard to rank potential system providers • IT is scheduling demonstrations of four products that were identified as best for county needs. Roadway Vulnerability Study and Capital Plan: • Engineering staff is coordinating with Sustainability Dept. on project. • Staff prepared four grant applications for projects for the CDBG-MIT grant program. • Staff has held several internal meetings to evaluate Vulnerability and Criticality criteria and weighting to be used in roadway analysis. Sugarloaf Boulevard Bridge Replacement Project: 2 • Engineering design is at 100%. Draft plans received on August 271h • Utilities coordination is ongoing. Consultant requires action from FKAA. 0 • Awaiting permit from US Army Corps of Engineers 0 • Staff is preparing documentation for construction bidding. • Cost proposal for construction engineering and inspection (CEI)work was received and on October agenda. t� Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage Improvement Project: • Consultant provided 90% design and engineer's estimate. 21 • Staff reviewed additional geotechnical analysis on Burton Drive and sent proposed value engineering design revisions to Consultant. • SFWMD permit pending revised design. • KLWTD utility notes received and implemented by Consultant. Koehn Subdivision Roadway and Drainage Project: • Staff has received 100%plans and has drafted construction bid document. • Advertisement pending FDOT notice to proceed with construction and FDOT execution U of SCOP grant agreement. Anticipate bid for construction before end of 2020 • SFWMD permit received. Boca Chica Road Hurricane Irma Repairs Project: • Geotechnical borings taking place October loth. US Navy coordination is ongoing. • Permitting for additional sheet pile design work is ongoing. • FEMA project obligation has been accepted. County Roads Asphalt Preservation Program: • Staff is implementing a second phase of pavement preservation program to extend life of newly paved roads early in pavement lifecycle. Pavement should be treated within first 11 Packet Pg. 3716 R1.a' six years to be effective. Goal will be to complete backlog and in future years treat newly resurfaced roads within first three years. • Contract to treat lower keys roads paved in 2015/2017 (Big Pine Key paved as part of Cudjoe Regional WW project) and 2016/2017 Key Largo road projects with Reclamite pavement rejuvenator to extend pavement life on October agenda. Duval, Whitehead, and Front Street Roadway Improvement ILA with the City of Key West: • Curb ramp, asphalt paving, and striping are 100% complete on the county's portion of Duval Street. • Design process is ongoing for the second portion of project, including Whitehead Street. • 60%plans have been reviewed on the county's portion of Whitehead Street. Roadway Repairs (FEMA) Upper Keys Project: • Bids were received and opened on August 12, 2020; • Contract awarded to Affordable Asphalt at September 16, 2020 BOCC meeting. 2 0 Hurricane Irma No Name Key Bridge Repairs: 0 • Design and permitting is ongoing. 0 • Staff met with FOR onsite on September 291h Hurricane Irma SR 4 (Little Torch) Roadway Repairs: • Engineering staff is coordinating with the Public Works/Roads Department to perform roadway shoulder and embankment repairs. 0 a� PROJECT MANAGEMENT Major Hurricane Repairs: Following is a partial list of the individual locations damaged by Hurricane Irma. 0 Big Coppitt Fire Station: • Project complete. • Final inspections in progress,job being closed out. E Big Pine Key Community Park: • Park Repairs —Permit application submitted and in review. • Residence—FEMA approved full replacement. Contract on October BOCC agenda for approval. Blue Heron Park Community Center: • Construction contract approved by BOCC on 9/16/2020, contract execution in process. Structure repairs in design stage. Gato Building Repairs & Roof: • Contractor is progressing and will finish within contractual time limits. 12 Packet Pg. 3717 R1.a' Harry Harris Park: • First amendment for final design and construction administration on the October BOCC agenda for approval. Key Largo Park: • Permits for the park were issued September 28, 2020 • Pre-construction meeting has been scheduled to determine notice to proceed date. Key Largo Library: • The sole bid package was determined to be complete after minor missing elements were provided to legal. • Awaiting contractor approval in Sams.gov and renewal of State issued License and Business Tax documents before submitting to the BOCC for contract approval. 04 Q 04 Marathon Annex 63`d Street: • 95%Plans being reviewed prior to being submitted for permitting. 2 0 Marathon Tax Collector's Office: 0 • Permit is in hand for Irma repairs 0 CL • Phase approach being developed to renovate and repair Tax Collector/Substation/Clerk spaces. Veteran's Memorial Park: 'd • Design and Permitting Task Order for ADA Pavilion & Tiki Huts on hold due to impact 0 CL of pandemic-approximately 75% complete. • Project expenditures for restroom RFP on hold due to COVID 19. 21 Watson Field Park: • Building permit application submitted. Waiting for approved permit. West Martello: • Permit applications at the City's Building Department delayed due to computer virus issue. e U • Application will be resubmitted. Capital/Grant Funded Proiects Big Pine Lower Keys Scenic Viewing Area/Swimming Hole—FDOT, CAP, TDC: • Contractor on hold pending resolution of permit comments from MC Building Department and Planning. • Design Team resubmitted revised plans to Building Department on 9/04/2020. Awaiting completion of 3rd permit review. Cudjoe Fire Station - CAP: • Ongoing discussions to resolve several change orders involving credits owed to County, additional charges for changed or new work, and additional days of contract time. 13 Packet Pg. 3718 R1.a' • Contractor provided a revised schedule for completion. Pending resolution of change orders and contract time, substantial completion is scheduled before the end of 2020. East Martello Drainage & Parking Phase II - TDC: • Construction contract approved by BOCC on 9/16/2020, contract execution in process. East Martello Drainage &Parking Phase III - TDC: • Design Task Order on October agenda for approval. Emergency Operations and Public Safety Center —FDEM,HMGP, FDOT: • Departments that will occupy and use the building have approved the conceptual design and draft floorplan for the building. • ADG contract amendment for Phase II design services is on the October BOCC meeting for approval. • Ajax contract amendment for demolition of the LSA building is on the October BOCC meeting for approval. 0 U Higgs Beach Bathrooms - TDC: 0 • Status meeting held with architect to move project forward. 0 Higgs Beach Sand Re-nourishment -TDC: • The County and all Permitting agencies are in agreement on the terms and conditions of the permits. Issuance of permits pending final paperwork. • Contract for sand delivery and placement awarded to Charlie Toppino & Sons approved 0 at the September BOCC meeting. • T.Y.Lin given approval to conduct final pre-construction surveys. Poor weather conditions have limited survey work in September. Upon request from the County, FDEP has granted an extension of time to conduct the survey into October. 0 • Notice to proceed on construction is expected before the end of the year. HMGP Generators —HMGP: • The County anticipates receiving an award and agreement for the design phase of the project within the month. Ec U HMGP Wind Retrofit—HMGP: • State has listed the project as a backup project awaiting potential funding. • Waiting on funding notification. Jackson Square Chiller Building - CAP: • A meeting has been set in early October to discuss the Ground Lease Contract with FKAA. Jackson Square Communications Tower Move - CAP: • The City has rejected the use of the lot location next to the Grinnell Street parking garage. • The City is looking at alternate sites. 14 Packet Pg. 3719 R1.a' Key West Senior Nutrition Center Demo - CAP: • Permits in place for demolition. Start after 10-1-2020 • Coordinating site impacts during demo. • Water and sewer lines have been identified. Historic Jail Museum -TDC: • Contractor has begun to mobilize to replace the roof. • Historic shingles have been ordered and the replacement air vents are being refurbished(one is being replicated). • DL Porter was granted a contract at the September BOCC for the next phase of work. Marathon Library - CAP: • Roof has been dried in and awaiting aluminum panel installation to complete. • Exterior stone tile work is in process and roughly 80% complete. • Building is being prepped for exterior stucco application. • Interior Spray-foam insulation for exterior walls and roof is ongoing. • Total construction approximately 66% complete. U 0 Pigeon Key Honeymoon Cottage & Commissary Rebuilds — TDC, DHR: 0 • RFP ready; on hold pending building permit comments and approval. 0 • Architect has addressed electrical comments provided during building permit review. • Pending submittal of plan revisions to Building Department. Pigeon Key Sprinkler System - TDC: • Pending submittal of Contractor insurance requirements. • Construction expected to begin November. 21 Plantation Key Government Center Program - CAP: • Contracted Delivery Date is June 22, 2022. • Windows are installed on the first floor of the courthouse. • Courthouse roof structure is complete. • Interior windows are being installed in the Detention Center. • HVAC ducting is 90% complete on the first floor. E U Public Defender Offices 316 Simonton Key West - CAP: • Pre-construction schematic plans sent to the PD have been approved. • Civil conceptual design for the landscaping and parking lot are in progress. Rowell's Waterfront Park— TDC, FDOT, CAP: • FDOT Environmental Approval of final plans received. • Design contract for Phase 1 in close-out process; pending payment of final invoice. • Pending final determination from FDOT on requirement of Construction Engineering Inspection (CEI) consultant firm during construction. • Request for Proposals for construction will proceed once CEI determination received. West Martello HVAC - TDC: 15 Packet Pg. 3720 R1.a' • Plans are complete and being reviewed by County staff prior to permit submission with the City of Key West. FACILITIES—UPPER KEYS Murray Nelson Government Center: • Provided Assistance for zero events in the Auditorium due to COVID-19 virus • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Fixed marque sign by reconnecting electric wiring to display messages • Replaced non-operable bulbs with high output florescent bulbs for marque sign • Installed hand sanitizers to gel foam on the 1st and 2nd floor of building • Installed brass Card Sound Road Bridge sign in front of building per Commissioner Sylvia Murphy • Drained and cleaned water pan to restart the air handler 92 • Dispose of bad light fixtures to Layton Transfer Station a� Key Largo Social Service— Tradewinds Plaza: 2 • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Unload pallets of food off truck and place inside on table weekly operation 0 r_ 0 CL Islamorada Library: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Fill big hole with gravel by water pump on north side of library t> • Secure spigot on south side of building with lock 0 • Checked Sunday 9-13-20, roof mounted fresh air intake vents, removed non-operable light bulbs, checked and dried fixture ballasts, installed new F40 T12 florescent light 21 bulbs (8), cleaned debris from floor/carpet areas, cleared water from carpet areas due to heavy rain on Saturday 0 Plantation Key Courthouse: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Removed non-operable and installed wall mounted florescent bulbs in Judge Garcia office E • Repaired locking mechanism on 3 doors in Judge Garcia office U • Repaired evaporator coil being frozen, removed standing water dried carpet and disinfected carpet at AHU door in the Clerk's office • Repaired water leak installed new ceiling tiles in State attorney office due to heavy rain • Repaired door knob on back side court room b fence with push button code • Repaired a/c unit in court room b • Repaired evaporator coil being frozen and charged system in criminal clerk office • Changed non-operable light in State Attorney office Ellis Building: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Repaired water leak, diaphragm and handle on 1st floor mens bathroom • Contractor had emergency calls for sewer coming up from cap outside 9-10-20 16 Packet Pg. 3721 R1.a' • Repaired clogged drain line at sink in Tax collector office • Repaired a/c unit with new safety float at air handler unit at Tax collector office • Replaced non-operable wall mounted thermostat in the server room north side building • Removed and installed new efficient soap dispensers in the bathrooms both floors Key Largo Library: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Removed non-operable and installed new wall mounted florescent bulbs in roof access • Contractor to set traps for rats Card Sound Road Toll Station: • Paint white cabinet for outside use to reflect heat/sun on Sunpass equipment Public Works —Magnolia Office: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 2 • Trimmed trees around generator • Reset front entrance gate by leveling wheels and lubricating rails 0 PK Roth Building Sheriff: 0 • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Repaired return air grilles in victim advocate area • Readjusted slider rails on cabinet drawers in detective office • Applied new cove molding to base at main entrance to gym 0 • Contractor checked fuel tank for leaks and safety issues • Unclogged gutters on 2 sides of north side traffic back door due to heavy rain 21 PK Detention Center: 0 • Replaced flush valve with handle assembly in south end toilet left side • Installed new soffit mounted LED 90 watt light fixtures in walkway behind jail • Contractor had emergency calls for lift station clogged 9-09-20 • Replaced damaged door handles inside and out on the recreation door • Fixed roof leak with membrane and tar along seams of roof between court house and jail Ec • Removed and installed new American Flag U • Replaced non-operable light with florescent in the laundry room • Replaced non-operable lights with florescent in south end restroom PK Roth -Health: • Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 • Adjusted door handles and latch for room 145 Key Largo Park -Duplex: • Installed new wall mounted thermostat in Duplex 9 1 • Cleaned drain line for both Duplex units for the a/c unit • Preformed inspection on duplex 92 for vacancy of unit • Cleaned drain line for clogged toilet and secured with new screws for Duplex 91 17 Packet Pg. 3722 R1.a' • Charged a/c unit with refrigerant for duplex 91 Card Sound Road Transfer Station: • Unclogged drain line on toilet using electric snake - clean and sanitize • Removed and installed new lights in bathroom Communication Tower MM 106: • Meet Keys Fire Extinguisher Company to charge units Tavernier Fire Station #22: • Repaired burnt control wire for roof mounted a/c unit • Installed new safety float switch and 120 volt condensate pump for the a/c unit • Installed new wall mounted safety shut off switch for the fuel • Installed new 3/8" vinyl tubing from condensate pump to exterior roof access for a/c unit • Installed new ceiling mounted air hose reel with Unistrut support, new supply line hose to reel and 3/8" coupler on hose line 2 • Installed new 30 watt flood lights for exterior lights 0 Key Largo Animal Shelter: 0 • Replaced water pump breather cap for the sewer Friendship Park: • Disinfect playgrounds, tables,pavilions and benches with Botanical Disinfectant Solution twice a week due to COVID-19 • Disinfect bathrooms daily with bleach due to COVID-19 21 • Removed and repaired lock on womens bathroom • Repaired north fence at playground area 0 Harry Harris Park: • Disinfect bathrooms daily with bleach due to COVID-19 • Disinfect playgrounds, tables,pavilions and benches twice week with Botanical Disinfectant solution due to COVID-19 E • Disinfect gym workout area in the park with bleach due to COVID-19 U • Adjust door on toll booth • Replaced broken shower head at beach area • Installed new 5000 btu window a/c unit at toll booth • Remove old bearings and install new and align rails on front entrance gate • Replaced diaphragm handle on toilet in mens baseball bathroom • Unclogged womens toilet in the baseball field area— clean and sanitize • 3 Public Work employees received training on Musio lighting for baseball field that are controlled by the phone Peace Park: • Disinfect pavilions, tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 18 Packet Pg. 3723 R1.a' • Removed surface mounted damaged bollard- secured covering over exposed wiring Sunset Park: • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 Rowell's Waterfront Park: • Disinfect tables and benches twice week with Botanical Disinfectant Solution due to COVID-19 • Removed items left from homeless camp, garbage and raft at beach area • Installed signs "Any non-county property left in the park may be removed and disposed of by county staff" Old Settler Park: c� • Disinfect playgrounds, tables,pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 2 U • Cut limb that fell from park into neighbor yard 143 Atlantic Circle 0 0 Key Largo Community Park: 0 CL • Disinfect bathrooms daily with bleach due to COVID-19 a� • Disinfect playgrounds, tables,pavilions and benches twice weekly with Botanical Disinfectant Solution due to COVID-19 c.> • Disinfect gym workout area in the park using Botanical Disinfectant Solution • Repaired fence at volley ball court area C, • Installed new wall mounted occupancy sensor light switch in handicap ballfield bathroom W 21 • Repaired water leak at water fountain at playground area • Repair roof in pavilion area • Removed and installed new cut off valve in concession stand area • Removed non-working window a/c unit and installed new in crew room • Repaired water leak in handicap bathroom • Cleaned water fountain of sand at YMCA at front of park • Repaired Ceiling fans in pavilion area E • Removed broken faucet and installed new in crew room bathroom U • Repaired section of fence in basketball court FACILITIES—MIDDLE KEYS Marathon Annex 63`d St.: • Pick up Ice Machine at Home Depot and Install • Multiple Daily sanitizing of office due to Covid-19 • Monthly AC PM Marathon Health Department: • Multiple daily sanitizing of office due to COVID-19 • Clean Drain line/Water leaking on floor • Replace light lens front entrance. 19 Packet Pg. 3724 R1.a' Marathon Government Center: • Evaluate and repair door closer on door at rear of building • Lube and free stick mechanism on flagpole. Replace flag • Replacement keys made for Marathon Building Department • Vendor escort Barnes Alarm • Provide Escort for Siemens • Monthly AC PM • Sink in 2nd floor kitchen leaking underneath • AC adjustments. Very warm on second floor Marathon Library: _ • Multiple daily sanitizing of office due to COVID-19 N • Sneeze Shield fabricated for desk in library in children's room • Pick up and dispose of box of donated books that were destroyed by rain before the library opened U Medical Examiner 0 r_ • Vendor Assist Barnes Alarm 0 Marathon Airport/LSA: • Pre-bid construction demolition meeting Marathon Tax Collector: a� • Multiple daily sanitizing of office due to COVID-19 21 • Utility Pole struck by vehicle causing damage to AC • Secured area around pole and marked off with caution tape and safety cones 0 • Vendor Escort for damaged AC • Monthly PM AC filters • Deliver extension ladder Marathon Clerk of Court: • Replace inside floor mat U • Monthly PM AC Filters • Transfer 50 boxes to Key West for shredding • Remount desk to wall • Replace mat outside of door • Pick up and dispose of E-waste State Attorney: • Monthly A/C maintenance • Multiple daily sanitizing of office • Completed removing all office furniture from old SAO and took to dump • Cut trim and painted framing • Demolish drywall in future probation office 20 Packet Pg. 3725 R1.a' • Repair leaking conduit penetrations on outside wall Grassy Key Tower: • Monthly A/C maintenance Public Defender: • Monthly A/C maintenance • Multiple daily sanitizing of office due to COVID-19 Public Works Facilities Maintenance: • Monthly compressor Maintenance carpenter shop • Monthly PM A/C • Multiple daily sanitizing of office due to COVID-19 • Move and organize plumbing shed(ongoing) • Move and organize electrical supply shed(ongoing) • Repair faulty toilet U • Picked up pallets and delivered to Fire Rescue • Delivered Bucket truck to west coast to be repaired 0 0 CL Public Works —Engineering: • Daily sanitizing and cleaning due to COVID-19 c� Public Works — Fleet: • Daily sanitizing and cleaning due to COVID-19 • Instal12 4' X 2" LED lights in rear storage stairwell 21 Public Works —911 Communications: 0 • Assess problem with air vents • AC system replaced c� Marathon Senior Center/AARP: a� • Monthly PM A/C filters E • Removed one tree and trimmed the remaining trees U Conch Key Fire Station • Monthly AC PM • Reseal sewer cap and replace lid on sewer tap box • Repair toilet in upstairs bathroom • Auto Function in urinal is not working Layton Fire Station • Monthly AC PM • Grounds keeping around station • Repair hinges on kitchen cabinets 21 Packet Pg. 3726 R1.a' Supervisor of Elections: • Complete sanitization of office. Long Key Transfer Station • Assess water leak on side wall facing stairwell FACILITIES—LOWER KEYS Baypoint Park: • Pumped/drain standing water from park • Painted handicap parking lines • Painted park hut, benches and tables Bayshore Manor: • Painted rooms 102 and 104 • Gary's Plumbing repaired Women toilet and men shower both had no water • Check Electric replaced LED light in men's bathroom 2 • Replaced wet ceiling tiles 0 • Installed handrails r_ 0 Bernstein Park: • Disconnected the cooler from power of the SOS trailer DMV: • Installed hand sanitizers • Replaced(2) damaged ceiling tiles East Martello: 21 • Pumped/drain standing water Gato Building: • Picked-up Misc. Documents for shredding and storing • Social Services-removed wheelchairs and batteries took to transfer station Harvey Government Center: • Repaired rear and side entry doors U Higgs Beach: • Replace cane bolts for door of dumpster corrals • Gary's Plumbing-cleaned out drains in restrooms • Replaced warped lumber at Fitness Trail Jackson Square: • Freeman Justice Center-deliver 10 cases of copy paper to Court Administrator • Freeman Justice Center-Paver Dave repaired brick underneath driveway • Freeman Justice Center-Courtroom A-repaired and placed carpet squares in Judge Jones' Chambers • Freeman Justice Center-replaced lights in the garage and cleaned light lens 22 Packet Pg. 3727 R1.a' • Freeman Justice Center-placed safety cones for Artist Mural display • Freeman Justice Center-removed rust stains from entry door • Freeman Justice Center-Drug Court- Sturtz repaired locks and made duplicate keys • Lester Building_2nd floor,painted Keylee Norris' office • Lester Building-2nd floor file room-replaced wet ceiling tiles • Lester Building-installed sign at rear of stairs • Lester Building-Supervisor of Elections-recycled unused August Ballots • Lester Building-Supervisor of Elections-took early voting ballots to the post office • Lester Building-3rd floor-replaced 4 ballasts in Christine Post's office • Lester Building-caulked exterior windows • Lester Building-RugBuster cleaned carpets at Finance and Civil due to ceiling leak • Lester Building-Sturtz repaired locks and made duplicate keys • Historic Courthouse-2nd floors paint porch outside Finance Dept. • Historic Courthouse-Finance Conference room-assisted IT with mounting brackets • Historic Courthouse-mailroom installed sensor light U • Historic Courthouse-1st floor-Gary's Plumbing repaired/replaced women toilet L_ • Historic Courthouse-Property Appraiser Office-relocated and cleaned a/c vents r_ • Historic Courthouse-Traffic-installed hanging file folder holders C • Historic Courthouse-Finance installed paper organizer • Historic Courthouse-Finance installed 3 lamps • Historic Courthouse-RugBuster cleaned carpets due to ceiling leak • Historic Courthouse-painted windowsills CL 0 • Courtroom Annex-repaired roof and cleaned debris 21 • Courtroom Annex-clean out 1st floor room for Museum Project • Courtroom Annex-replaced ceiling tiles in hallway bathroom 0 2 Key West Library: • Staff bathroom-replaced light and exhaust fan • Auditorium assembled chairs and desks • Staff bathroom-remove and clean blind/paint window area • Removed aggressive rooster from premise U • Sealed with caulk around ac units • Trapped and caught iguana in ceiling • Placed chicken wire over vent to avoid critters from entering building • Installed picture frames Professional Building: • RugBusters cleaned County Attorney's carpet due to AC leak Public Defenders Office (Future Home): • Sturtz repaired and Made duplicate keys for office Public Works Complex: • Fleet Office-Shored Roy Sanchez ceiling 23 Packet Pg. 3728 i R1.a' • Fleet Office-Changed LED light fixture • Paint safety lines for parking fuel station • Paint office for Administrative Assistant Rockland Key Facilities: • Check Electric installed surge arrestor ShipsWay/Commissioner Coldirons Office: • Repair and paint ceiling drywall • Painted ceiling and walls • Check Electric installed new LED lights • Moved furniture located at Commissioner's office • Rug Busters deep cleaned carpet due to ceiling leak West Martello: • Sub-Zero inspected and cleaned ac unit 2 U Wilhelmina Park: • Painted park tables and benches 0 r_ • Drained/pumped standing water of park 0 • Repair gates child safety latch Hurricane Irma: • Baypoint Park-installed new signage that was damaged or removed by Hurricane Irma 0 Covid-19 Related Work: • Freeman Justice Center-cleaning of all offices, courtrooms and bathrooms on Saturdays 2' as a preventative measure 0 • Bayshore Manor-installed doors to separate patients with COVID-19 from the rest of the 2 patients and employees. c� Fire Stations Station #08 -- Stock Island: • Unplugged drain storm and picked up debris • Removed and replaced drywall that had mildew • Repaired door stops in Officer's bathroom • Inspected and found water leak/valve • Inspect Key West tested for mold Station #09 --Big Coppitt: • Painted Common areas of the Fire Station Station #10 -- Sugarloaf: • Check Electric replaced ballast and lighting in bay area • Replaced fuel tank Station #11 -- Cudjoe Key: 24 Packet Pg. 3729 R1.a' • Installed canvas back on its frame to protect the fire trucks Station #13 Big Pine Key: • Terminix treated for roaches CORRECTION FACILITIES Stock Island Detention Center: • Removed all Hurricane Shutters. • Installed new bearings in air handler for bravo and bravo one units. • Contractor performed PM on the Elevators. • Pumped out elevator pits. • Regular maintenance& repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. Sheriff Headquarters Building: • Installed new water fountain on first floor. 2 • Contractor performed PM on the Elevators. 0 • Pumped out elevator pits 0 • Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC r- 0 System, etc. Marathon Detention Center & Hangar: • Contractor performed PM on the Elevators. • Regular maintenance& repairs, replace light bulbs, unclog toilets, and maintain HVAC 0 System, etc. 21 Department of Juvenile Justice: • Regular maintenance& repairs, replace light bulbs, unclog toilets, and maintain HVAC System, etc. • Contractor performed PM on the Elevators. • Installed new pump on secured elevator. • Pumped out elevator pits. a • Replaced to toilet seal on the handicap bathroom. ROADS & BRIDGES Upper Keys: • Buzz Bar Operation -21.8 miles • Mowing Operation—23.5 miles • Sweeping Operation - 97.0 miles • Coconut removal from ROW -2.65 tons • Sign Department-78 new signs installed, 10 new posts installed, and 6 locates performed, 77 new stop bars installed or re-painted 21 RPM's installed on " The Little Hump Bridge" in Key Largo. • CEMEX material picked up - 159.09 tons • Pot Hole repair-2 Subdivisions with 5150 lbs of Cold Patch used 25 Packet Pg. 3730 R1.a' • Swales/Drains installed— 157 ft with 77.65 tons of rock used. • Trash pickup — 335 bags at approx. 6035 lbs • Tree removal— 1 large coconut tree. Lower Keys: • Mowing Operation— 90 Miles • Weed Eating Operation — 18.6 Miles • Mowtrim/chip Operations — 12 Miles • Recycled Mulch— 11 Loads delivered for free • Sweeping Operations — 0 miles, truck down for repairs • Cold Patching -Higgs Beach, 3rd Street Stock Island, Bocha Chica Road South Street Big Q Pine key 3/4 Ton Q • Sign Work- 61 Signs, 17 Posts, 22 Locates 2 Special Projects - Support: U • Assist Public Works Facilities, Roads Crew Pumped Water at East Martello L_ • Pumped Out Water on 91h Avenue and loth Avenue on Stock Island _ CL • Pumped Water on Avenue C, 51h Street Big Coppitt • Vacuum Water at Prado Circle Big Coppitt—VAC Truck • Assisted Public Works Facilities, Roads Crew Installed a New Flag at Station 10 • Assisted Public Works Facilities, Roads Crew Reinstalled Cudjoe Fire Station's Tarp (removed in preparation of Tropical Storm Laura) • Road Repair Kohen's Subdivision —Geraldine's Street(2 Loads of Millings) 21 FLEET MANAGEMENT 0 • Add GPS Installations to the PMI — On Going • Lead Mechanic GPS vehicle monitor training pending— On Going • Phase 2 GPS equipment installation-began on 8/21/20 —Resumed installations On Going = • Providing new and/or re-programed GPS keys for various Departments — On Going U Generators: • Create a MCSO Corrections Facilities Maintenance Alert on generators that Dan Bensley requested for the Synovia Site called the MCSO Jail alert • All stationary generators inspected and/or exercised— Scheduled for a minimum of once a month • Clear access to all translator tower generators -Access to all sites completed • Disposal of Communications Dept. generator and trailer at Marathon yard—to be removed • Fill vacant Key West Mechanic/Generator Technician — On Hold • Generator and transfer switch from PK Spottswood Building-potential re-install— Pending 26 Packet Pg. 3731 R1.a' • Generator from KW senior center-potential re-install at Marathon AARP—Pending • In house replacement of gen set on 80KW portable generator—Repairs Completed In- House with mech/new gen tech resulting in cost avoidance of thousands • Labeling all generators with fuel capacities — about half have been completed- On Going • Major repairs on Sheriff's Cudjoe substation generator— Completed with new Fuel Injection pump installed in-house • New (15 KW) Stationary generator to replace hurricane Irma damaged unit 9 1808/4477 —New unit has been received, waiting for installation • On job tech response training for high profile emergency power generators —regular training with the current staff • Portable backup in place at the Cudjoe Substation —Portable in place • Purchase 3 new standby generators for Solid Waste Landfills-pending • Purchase needed load bank for testing portable generators under load — On Hold -there N is a cost effective means to possibility to rent a load bank from Sunbelt in Marathon, that includes operator training • Re-establish stationary generator unit numbers. GPS and Faster; Gen-1, Gen-2, Gen-3, U etc., -pending • Replacement of Gato Building generator transfer switches — Turned over to Project 0 Management 0 • Replacement of KL Andros Road tower generator-pending • Replacement of West Summerland tower generator-pending • Resetting generator exercise clocks to start and run weekly —Most are set for �? Wednesday, trying to standardize a day that best suits the use of the buildings • — Completed updating Inspection Forms • Secure hourly rate repair agreements with generator and electrical contractors-pending 21 • Seeking right sized back-up generator for Bernstein park-per the usage, a 100Kw has been determine for the need. Discussions remain 0 • Seeking right sized generator for Sheriff in-door shooting range— 100Kw was determined for the Gun Range the electrical/wiring run out to the generator completed— -building to generator connectivity has been completed, due the sites elevation,portable generator t� 0903/668 will be stored at the marathon garage. • Special Maintenance and corrosion control Emergency Communications tower generators E — On Going U • Temporary portable generator for Marathon AARP—Portable Generator 0903/991 has been assigned to this location • Updating generator maintenance responsibilities and formats — On Going • Replacing Defective Auto Start switches on County generators — On Going • Key West Garage rescued Engineering Unit due to a No-Start condition at the GATO Building Sheriff Department: • Communicating with new Sheriff Dept. Fleet Manager regularly — On Going Communications • Disposal of Sheriff's surplus speedo calibration machine-pending • New Sheriff Dept. interlocal agreement-pending 27 Packet Pg. 3732 R1.a' • Sheriff's Fleet Manager now has the ability to create reports from FASTER • Train and mentor the Sheriff's Fleet Manager as to the FASTER software with literature and video's — literature has been issued with On Going mentoring Vehicle Replacement: • 1 new aluminum bed Dump truck for Parks & Beaches - on order • 1 new Box truck for Hazardous Waste Department- -had to cancel the PO • 4 new tractors for Road Department- -ETA is Nov 2020 • 1 new tractor for Card Sound -ETA is Nov 2020 • Purchase new transport trailer with winch for Fleet garages-on hold • Rollover request for vehicles and equipment on order and not received -has been submitted Surplus • 2 surplus units paid for but not picked up-seeking direction from County Attorney - Pending 2 • Assisting Key West and Marathon Airports with surplus vehicle disposal — On Going • Assisting Social Service Department with surplus vehicle sales — On Going 0 • Began working on next Marathon vehicle surplus sale—Approved for Oct 3rd, 2020 0 Advertisement • Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies- - Pending c� • Modify surplus sign truck to be converted for use as Road Department water truck— Quotes for the tank are pending C • Processing surplus units recently turned in for disposal — On Going 21 • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — On Going 0 • Several surplus units not yet paid for and not yet picked up; re-advertisement or disposal- pending • Surplus buzz cutter to Marathon for Maintenance and availability as a spare unit-pending • Surplus generator disposals-pending • Completed the Donation of a Front Loader to the City of Marathon E • Seeking transfer of several Social Services/Transportation unit for Surplus U • Removing 2-way Radios from Socilal Services Units — On Going Fuel Management • Annual FDEP mandated fuel facility testing (next due is Oct 2021) • Begin processing the extension to fuel delivery contract(Next due Dec. 2020) • Communicating with Florida State contractor for Wex Fuel Card reps. —Zoom Meeting Oct 1st • Continuation of local agency emergency fuel sharing agreement-pending • FDEP closure of former Key Heights Drive fuel tank-pending • Fuel Billing cross training-High Priority-ongoing • Completed. Staged one fuel trailer at Rockland Key, one trailer at PW Magnolia, one trailer at PK garage, one trailer at Bayshore Manor and two trailers at KW garage 28 Packet Pg. 3733 R1.a' • In-house Tech repair training for new fuel system-— On Going • Inspecting, documenting, and repairing garage and fuel facilities • Invoice fuel agencies for use of County's cloud-pending • Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys- pending • Pressure wash Key West fuel tank-pending • Processed monthly fuel billing accounts receivables for in-program County Departments — On Going • Processed outside monthly fuel billing for School Board accounts payables — On Going • Providing new and/or re-programed fuel keys for various Departments — On Going • Renewal of Guidance Care Center Marathon contract for fuel and maintenance-pending • Repair of the Veeder-Root system connectivity Marathon - Completed • Repair night lights at Key west Fuel pumps-pending N • Re-register all FDEP regulated fuel tanks-pending • Revise fuel activities policy and procedures-pending • Revisions to Fleet fuel markup-next due-October 1, 2020 U • Revisions to joint use Fuel Facilities agreement with School Board-pending L_ • Seeking light weight manhole covers for underground fuel tanks r_ • Strategic plan issue-Purchasing more fuel-efficient replacement tires C • Three garages combined processed and distributed approximately ( 10,027.810) gallons of unleaded and (2,624.000) gallons of diesel fuel • Written multi-agency fuel sharing agreement-pending 0 CL COVID-19: c, • Daily temperature checks twice daily for all Fleet employees — On Going 21 • Following up with Fleet Department Monroe County issues COVID-19 — On Going • Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand 0 sanitizer,paper towels, spray disinfectants, thermometers, facial tissues, etc. — On Going • Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate what will work best for MC Fleet operations — On Going • Provided COVID-19 vehicle cleaning tips in writing for all users— On Going • Re-establish jail inmate work program at all garages-pending COVID-19 virus • Processing 214 Forms for COVID-19 — On Going Storm Preparation: • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential weather event Other Fleet Items: • Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus - Pending • Add to Policy Procedures Manual-actions to be taken when County vehicle breaks down outside of County -Pending 29 Packet Pg. 3734 R1.a' • All garage employees received monthly safety training (Emergency Evacuation, Use of Personal Protective Equipment, and various other reminders)_On Going This month was Heat/Stress • Annual Housekeeping Haz-Mat storage areas at 3 garages-(Next due October 2020)— Pending potentially added to the SWPPP • As able Fleet office staff is encouraged to work from home, some mechanics and garage staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible - on Going • Begin FY2020 Year End Closure— On Going • Bucket truck inspection and certification-1 unit past due-(Next due Dec. 2021) • Pulled from Surplus to build a water truck • Centralized hydraulic hose builds Marathon garage-pending • Check availability of Fleet related grants-pending N • Complete and document mandated inmate training-— On Hold due to COVID-19 • Completed Revisions to the Fleet Director Job Description and forwarded for approval — Pending review • Deputy Director Fleet assuming responsibility for Fleet's monthly activities report_- On Going 0 • Deputy Director Fleet is Crossed Training and Acting as the Fleet Director in his 0 CL absence. -Receiving Extensive OJT daily • Deputy Director Fleet participating in Senior Management Team meetings — On Going • Disposal of outdated paint spray booth-pending • Disposed of garage hazardous waste thru recycling contractor(waste oil, oil filters, batteries, tires, rags, antifreeze, etc.) — On Going C • Electrical Training for all Mechanics -Pending 21 • Entered mechanic's work order data daily - labor,parts, supplies, contractual services, etc. -Pending 0 • Establish new Fleet equipment line item for purchasing vehicles and equipment-pending • Establishing vehicle lift inspection and repair tracking spreadsheet-Pending • Fire rescue vehicles no longer in Fleet Maintenance program beginning FY2021 • Fleet Administrator is Cross Training and Acting as the Fleet Operations Manager in his absence. -Receiving extensive OJT Daily. Ec • Fleet cross training and refresher training— On Going U • Fleet Supervisors and Management Meeting Oct 2020 • FY21 Stormwater SWPPP activities — On Going (Next due May 2021) • FY21 garage lift inspections and repairs ongoing-(Next due Oct 2021) • Garage minor repairs and enhancements-ongoing • New Fleet Annual Billing format—Work in Progress Revise vehicle numbering system for County vehicles — On Going • In-house Ford warranty training and connectivity-ongoing— On Going • Initiated fund transfers to cover insufficient Fleet funds for various Departments — On Going • Key West Garage presently have lunfilled mechanic position • Lease purchase Enterprise commercial vehicles regular/hybrid/electric -pending 30 Packet Pg. 3735 R1.a' • Take home vehicles for on-call mechanics — On Going • Marathon garage assisting with HD equipment backlog brought on by unfilled Key West Mechanic position • Monitoring garage work orders-actives, finished, deferred, closed • New brake resurfacing machines for all garages-pending • Planning for transition due to scheduled retirement of several long-term Fleet employees • Preparing Shop Service Trucks - On Going • Processed accident repairs for Risk Management and various Departments • Processed daily and monthly parts and supply accounts payable invoices • Processed monthly repair invoices and outside billing for not in-program Departments • Processed monthly Safety and PMI due reports for various County Departments • Processed vehicle and equipment factory recall for various Departments CD • Provide strategic plan monthly safety reminders-eco driving instructions, etc.-pending CD N • Provide Techs with personal protective equipment, phones, Gatorade, t-shirts, rain gear hybrid safety equipment, etc. • Providing garage staff with training for new FASTER Fleet document scan software— On U Going 0 • Purchase large truck tire changing machines for all garages-pending • Purchase of Fleet supply, delivery, and storage trailer-pending C, • Randomly reviewing mechanics accountability reports • Re-implementing garage weekly communications meetings — On Going • Removing non-active departments from Fleet data base • Removing non-active equipment classes from Fleet data base 0 CL • Reorganizing Fleet Staff duties, responsibilities, and direct reports • Replace old outdated garage shop trucks-pending 21 • Replacement of vehicle lifts at all garages-pending • Replacing defective license tags for various Department vehicles • Replacing old worn out vehicle decals for various County Departments • Research Florida law in relation to in-house vehicle lift inspection and repair • Researching MSDS availability on web-pending • Reviewing Fleet Inventory for accuracy — On Going • Reviewing mechanics daily work logs; separating coved 19 activities and documenting same • Revise sq. footage maps for airport and cost allocation billing purpose Key West and Marathon Public Works yards-pending • Revising Evergreen Fleet job descriptions-ongoing • Revising Fleet Department organizational chart • Revisions to Fleet web page-ongoing • Seeking GSA parts contract thru NAPA if available—Review with IBS to continue discussions • Seeking updated hybrid vehicle training materials for Fleet Mechanics -Pending • Senior Project Administrator Additional Emergency Management ICS certifications- pending • Standardizing Fleet oil, lubes, and filters-ongoing 31 Packet Pg. 3736 R1.a' • Standardizing Fleet parts and supply stock items-pending • Standardizing NAPA Brand automotive batteries-ongoing • Strategic plan issue-Purchasing and utilizing ECO (environmentally) friendly re-refined motor oils • Three garages combined opened and/or completed approximately (370)work orders • Three garages combined provided preventative maintenance and completed approximately (135)unit safety inspections • Transfer ownership of all vehicles to Fleet-pending • Transporting vehicles for various Departments-to and from repair contractors in and outside of County • Transporting vehicles from one area of County to another for various Departments • Two new Lead Mechanics progressively receiving on job training daily • Update County garage facilities-garage equipment, vehicle storage, secured storage barn, N in-house paint body shop-pending • Update Snap-on tool diagnostic software for all garages — This is needed- Will need new quote for FY21 U • Updated(accident repairs pending) spread sheet L_ • Updated(recalls pending) spread sheet • Updating Fleet Staff contact information 0 • Updating Risk Department; advising of added and deleted units for insurance purpose • Verified Fleet's monthly AT@T mobility charges • Verified toll by plate invoices for various Departments • Verify mechanics ASE certifications-(Next due Oct. 2020) • Verify mechanics CDL driver license and endorsements-(Next due Oct. 2020) • Verifying present garage workloads-reorganizing and reassigning operations and admin duties. • All Fleet Supervisors completed Mandatory DOT training 0 • SWPPP Completed and submitted to the Airports • Fuel Tanks Operability Test Completed • Sweeper Accident damage being repaired In-House with a Cost Avoidance of thousands • Contracted Emergency Repairs on the Key West Fuel Facility • All Fleet employees reviewing Mandatory Annual training videos c • Repair Rust and Corrosion on the Key West Fuel Intake Housing—Pending • New Vehicle car wash at the Marathon Airport now open and available to all County departments • Garages are bringing in vehicles for maintenance and cleaning that are left in parking lots while County employees are working from home • Provide Human Resource with a list of Fleet Employees with titles who supervise people or activities • Key West Garage rescued the sewer Clean-out/Vac truck after breaking down while in service for standing water after storms on Sunday 9/13/2020 • Garage Mechanics responded and verified County Generator Status During the weekend after Record Breaking Rain and Power outages • Disposal of Sheriff's Dept. Long Key Com Tower generator—Pending 32 Packet Pg. 3737 R1.a' • Investigating new CDL Testing program offered at the College of the Florida Keys KW Campus. 04 04 2 U 0 0 0 21 0 U 33 Packet Pg. 3738 R1.a' October 2020 Page 1 as YTD Actual Year-End Fiscal Year Oct-July Total Budget 2020 3,467,885 4,711,220 2019 4,504,223 4,981,287 4,696,147 $inc/dec (1,036,338) 15,073 %inc/dec -23.0% 0.3% as YTD Actual Year-End Fiscal Year Oct-Aug Total Budget 2020 9,633,473 12,106,227 2019* 11,566,327 12,498,404 12,106,227 $inc/dec (1,937,854) 0 %inc/dec -16.7% 0.0% 04 *2019 St Shared-Loc Govt 112 Tax was split between Fund 001 and Fund 148 only CD04 a i YTD Actual Year-End Fiscal Year Oct-July Total Budget 0 2020 467,500 575,000 2019 461,952 565,999 575,000 L_ 0 $inc/dec 5,548 0 %inc/dec 1.2% 0.0% O CL I VIP a � YTD Actual Year-End Fiscal Year Oct-July Total Budget 2020 1,573,346 2,037,000 2019 1,605,377 1,980,939 2,037,000 CL O $inc/dec (32,032) 0 a) %inc/dec -2.0% 0.0% 2' a O YTD Actual Year-End Fiscal Year Oct-Aug Total Budget 2020 979,444 1,150,000 2019 1,065,837 1,170,266 1,150,000 $inc/dec (86,394) 0 %inc/dec -8.1% 0.0% U YTD Actual Year-End Fiscal Year Oct-Aug Total Budget 2020 2,210,397 2,925,000 2019 2,433,113 2,693,485 2,925,000 $inc/dec (222,716) 0 %inc/dec -9.2% 0.0% a= YTD Actual Year-End Fiscal Year Oct-Aug Total Budget 2020 17,992,231 23,000,000 2019 21,670,434 23,583,643 22,000,000 $inc/dec (3,678,203) 1,000,000 %inc/dec -17.0% 4.5% Office of Management and Budg Packet Pg. 3739 R1.a' October 2020 Page 2 Y Y tl tl Last year's total collection rate for Monroe County was 97.1%. 2019 2020 October-June October-June Ad Valorem Collection %Collection %Collection Variance Total Ad Valorem Collection: 96.5% 96.7% 0.2% e s w One cent tax split is 50%for Monroe County and 50%for Land Authority.Below is the Monroe County portion. % % YTD +/- % 2017 2018 Change 2019 Change 2020 Prior Year Change October 267,788.28 213,972.89 -20.1% 267,308.81 24.9% 289,718.95 22,410.14 8.4% N November 318,582.67 252,580.02 -20.7% 338,484.44 34.0% 361,146.78 22,662.34 6.7% 04 December 409,399.53 330,269.30 -19.3% 446,468.12 35.2% 494,616.29 48,148.17 10.8% January 451,378.22 377,675.27 -16.3% 486,395.98 28.8% 549,995.86 63,599.88 13.1% February 505,970.80 451,634.11 -10.7% 555,930.40 23.1% 630,405.84 74,475.44 13.47. U March 583,611.14 528,775.51 -9.4% 673,618.77 27.4% 359,970.81 (313,647,961 -46.6% April 479,271.22 400,173.13 -16.5% 506,116.44 26.5% 46,313.88 (41-)9,802.561 -90.8% 0 May 375,293.33 325,037.76 -13.4% 398,951.99 22.7% 48,037.17 (356,914,82i -88.0% June 354,437.57 345,120.33 -2.6% 400,398.33 16.0% 310,453.89 (89,944,441 -22.5% 0 July 425,147.65 373,606.50 -12.1% 430,549.93 15.2% 377,225.82 (53,324.111 -12.4% CL August 291,358.77 299,898.52 2.9% 303,245.90 1.1% 0.0% September 102,733.41 196,716.46 91.5% 173,818.32 -11.6% 0.0% Total 4,564,972.59 4,095,459.80 4,981,287.43 3,467,885.29 (1,036,337.97) -23.0% inc/dec prior yr -0.3% -10.3% 21.6% 0 CL Fund 001-Tourist Impact Tax i 800,000.00 >+ 700,000.00 600,000 00 ���,.. .... .... ..... .... .... G � 500,000 00 � 400,000 00 2018 r 300,000.00 �� �� Ul - 200,000.00 y (� (� �( 1� ..................J1 Ur 2019 i �i� �y; �'` �1� 100,000.00 ��ii -i _ � `_ zozo tJ oet ,pet ,pet a� ata t� fit` aJ Jcz >��a J5ti met `�o etc etc ago otJ �a p > J¢o etc p boa oec 5e CU L Office of Management and Bud packet Pg. 3740 R1.a' October 2020 Page 3 Y Fund 001+148+147-St Shared-Loc Govt 1/2 Tax Current FY20 allocation is split 79%to the General Fund 001,4%to Uninc Svc Dist Parks&Rec Fund 147,&17%to the Plan,Build,Zoning Fund 148. % % YTD +/- % 2017 2018 Change 2019 Change 2020 Prior Year Change October 699,042.24 456,729.44 -34.7% 723,841.23 58.5% 672,089.77 (51,751,461 -7.1% November 834,340.60 808,988.58 -3.0% 911,971.28 12.7% 854,401.86 (57,569,42:i -6.3% December 833,866.69 836,769.47 0.3% 961,349.25 14.9% 960,368.60 (980,61-) -0.1% January 1,030,124.91 1,005,666.51 -2.4% 1,081,154.98 7.5% 1,187,860.69 106,705.71 9.9% February 1,008,684.13 964,514.11 -4.4% 1,087,973.08 12.8% 1,183,822.34 95,849.26 8.8% March 1,051,330.83 1,048,880.75 -0.2% 1,116,403.27 6.4% 1,204,939.68 88,536.41 7.9% April 1,239,182.16 1,205,796.38 -2.7% 1,362,799.34 13.0% 794,765.36 (568,033.981 -41.7% May 1,093,188.95 1,028,414.60 -5.9% 1,170,912.61 13.9% 467,888.85 (703,023,761 -60.0% June 955,578.90 896,682.10 -6.2% 1,053,066.48 17.4% 451,351.79 (601,714,691 -57.1% July 882,265.57 971,761.75 10.1% 1,036,605.08 6.7% 912,384.56 (124,220.521 -12.0% August 1,015,427.48 980,361.87 -3.5% 1,060,250.10 8.1% 943,599.47 (115,650,631 -11.0% 04 September 795,342.01 839,101.89 5.5% 932,077.26 11.1% 04 Total 001+148+147* 11,438,374.47 11,043,667.45 12,498,403.96 9,633,472.97 (1,937,85173) -16.7% %inc/dec prior yr 3.1% -3.5% 13.2% Ci FY20 State Estimate'-100% 12,880,635 U *Fund 147 added in 2020 Fund 001-79% 10,175,702 Fund 147-4946 515,225 0 Fund 148-17% 2,189,708 .- Ci CL 2019 Federal...,Stag,and County Tax Flats•on Motor Fueland Disssl Fuel in Florida's Counties mtam eue,rax natzs s of ceme p�daiuvn:, IJnuwircxem Cnaen¢YJmporeen bkese Fusl rax Ratea x ndCenrcs.vee rna ilam Feceral 5[to C uin Lmeel O an Mmt WeR 7acea FeQeraL'.. StaRe C©u La I vss� y N an cs=+ .w N R91W Yet Yax T.s Ysz Ixi [nr Ymr. In fix Yw I�t Y.rx Yea Irx Ym .y,er u�,�- tea= t �� � i I 1 I � � I say � � i • z t � �� i � 1 i �sx � 1 cent on every net gallon of motor and diesel fuel sold. CL 0 % % YTD +/- % 2017 2018 Change 2019 Change 2020 Prior Year Change October 58,472.46 42,347.31 -27.6% 38,484.26 -9.1% 39,365.98 881.72 2.3% November 45,260.41 32,415.55 -28.4% 31,286.49 -3.5% 48,573.52 17,287.03 55.3% December 39,836.60 34,440.77 -13.5% 54,275.27 57.6% 79,596.24 25,320.97 46.7% Ci January 34,709.31 44,949.57 29.5% 43,993.58 -2.1% 41,044.17 (2,949,411, -6.7% February 43,298.20 39,897.99 -7.9% 41,412.21 3.8% 46,313.17 4,900.96 11.8% March 42,529.78 42,164.03 -0.9% 44,747.44 6.1% 46,654.31 1,906.87 4.3% April 42,535.95 49,710.50 16.9% 54,107.26 8.8% 27,799.26 (26,308,001 -48.6% May 57,660.69 47,543.84 -17.5% 49,379.51 3.9% 38,187.29 (11,192,221 -22.7% U June 43,068.19 42,553.07 -1.2% 51,579.63 21.2% 45,260.48 (6,319.151 -12.3% July 54,927.69 49,080.08 -10.6% 52,686.49 7.3% 54,705.61 2,019.12 3.8% August 48,236.30 61,746.78 28.0% 51,784.85 -16.1% 0.0% crj September 54,283.60 48,439.41 -10.8% 52,262.35 7.9% 0.0% Total 564,819.18 535,288.90 565,999.34 467,500.03 5,547.89 1.2% %inc/dec prior yr 0.3% -5.2% 5.7% Office of Management and Bud Packet Pg. 3741 R1.a' October 2020 Page 4 6 cents of the 1 to 6 cents fuel tax imposed on motor and diesel fuels&3 cents of the 1 to 5 cents fuel tax imposed on motor fuel only. % % YTD +/- % 2017 2018 Change 2019 Change 2020 Prior Year Change October 217,043.75 143,393.08 -33.9% 125,150.65 -12.7% 128,784.81 3,634.16 2.9% November 158,047.83 96,996.95 -38.6% 91,653.34 -5.5% 171,959.71 80,306.37 87.6% December 133,980.78 106,528.26 -20.5% 197,669.52 85.6% 263,141.84 65,472.32 33.1% January 108,225.73 155,424.67 43.6% 152,009.76 -2.2% 133,268.89 (18,740,871 -12.3% February 146,348.24 133,135.09 -9.0% 140,367.66 5.4% 158,278.29 17,910.63 12.8% March 145,374.07 141,229.10 -2.9% 153,595.12 8.8% 160,405.47 6,810.35 4.4% April 143,559.82 175,990.89 22.6% 194,757.29 10.7% 89,994.01 (104,763,281 -53.8% May 212,055.65 166,365.00 -21.5% 174,377.38 4.8% 111,288.78 (63,088,601 -36.2% June 146,755.71 142,390.41 -3.0% 185,226.91 30.1% 156,247.43 (28,979,481 -15.6% July 200,024.38 173,915.92 -13.1% 190,569.60 9.6% 199,976.32 9,406.72 4.9% August 170,232.69 234,394.14 37.7% 186,643.27 -20.4% 0.0% _ September 198,324.08 171,051.70 -13.8% 188,918.97 10.4% 0.0% 04 Total 1,979,972.73 1,840,815.21 1,980,939.47 1,573,345.55 (32,03:L68) -2.00% N i %inc/dec prior yr 0.4% -7.0% 7.6% 0 U i 0 a-. 1 cent on every net gallon of motor fuel sold. % % YTD % 0 CL 2017 2018 Change 2019 Change 2020 Prior Year Change October 101,614.00 89,672.48 -11.8% 95,009.56 6.0% 92,986.46 (2,023.10) -2.1% November 87,982.03 97,369.59 10.7% 103,797.97 6.6% 103,268.59 (529.38i -0.5% December 95,355.37 94,293.30 -1.1% 93,564.01 -0.8% 5,429.80 (88,134,211 -94.2% January 93,864.98 96,566.65 2.9% 85,126.12 -11.8% 178,652.89 93,526.77 109.9% February 96,413.17 94,358.66 -2.1% 95,221.74 0.9% 104,875.99 9,654.25 10.1% March 95,535.86 91,409.71 -4.3% 91,159.00 -0.3% 98,226.13 7,067.13 7.8% CL April 90,233.50 106,083.03 17.6% 104,620.08 -1.4% 91,877.51 (12,742,571 -12.2% May 105,675.65 97,824.87 -7.4% 99,016.83 1.2% 55,634.38 (43,382.45) -43.8% >, June 96,137.26 92,471.32 -3.8% 97,867.55 5.8% 72,329.66 (25,537,891 -26.1% July 96,747.66 99,465.23 2.8% 99,314.63 -0.2% 87,478.54 (11,836,091 -11.9% August 95,962.28 95,393.97 -0.6% 101,139.53 6.0% 88,683.56 (12,4v5.971 -12.3% September 92,028.35 102,983.39 11.9% 104,428.76 1.4% 0.0% Total 1,147,550.11 1,157,892.20 1,170,265.78 979,443.51 (86,39151) -8.1% %inc/dec prior yr 2.4% 0.9% 1.1% U CU Office of Management and Bud Packet Pg. 3742 R1.a' October 2020 Page 5 2 cents on every net gallon of motor fuel sold. % % YTD +/- % 2017 2018 Change 2019 Change 2020 Prior Year Change October 201,504.06 230,445.27 14.4% 236,390.79 2.6% 182,626.71 (53,764.08i -22.7% November 233,967.92 220,890.16 -5.6% 202,958.07 -8.1% 231,009.57 28,051.50 13.8% December 191,053.11 190,791.29 -0.1% 224,698.33 17.8% 227,795.73 3,097.40 1.4% January 218,396.94 221,361.41 1.4% 230,431.77 4.1% 214,379.32 16,052,4vi -7.0% February 236,734.65 236,668.25 0.0% 196,331.28 -17.0% 225,757.64 29,426.36 15.0% March 187,879.39 187,402.13 -0.3% 209,045.18 11.5% 249,096.73 40,051.55 19.2% April 235,048.17 240,512.97 2.3% 233,760.55 -2.8% 209,991.20 (23,769.35) -10.2% May 221,493.02 224,094.27 1.2% 226,726.18 1.2% 124,689.96 (102,036,221 -45.0% June 222,536.58 200,980.44 -9.7% 228,406.24 13.6% 172,911.07 (55,495.171 -24.3% July 234,802.17 259,285.94 10.4% 221,373.80 -14.6% 193,258.20 (28,115.601 -12.7% August 193,975.81 192,940.78 -0.5% 222,990.70 15.6% 178,880.61 (44,110,091 -19.8% September 217,504.34 221,011.24 1.6% 260,372.02 17.8% Total 2,594,896.16 2,626,384.15 2,693,484.91 2,210,396.74 (222,71E15) -9.2% 04 04 %inc/dec prior yr 2.7% 1.2% 2.6% i 0 U 0 a- % % YTD +/ % 0 2017 2018 Change 2019 Change 2020 Prior Year Change CL October 1,532,789.64 772,618.19 -49.6% 1,281,785.62 65.9% 1,204,253.88 (77,531.74i -6.0% November 1,233,289.39 1,432,345.70 16.1% 1,626,938.48 13.6% 1,522,348.95 (104,589.531 -6.4% December 1,491,046.98 1,474,188.61 -1.1% 1,611,060.13 9.3% 1,739,270.09 128,209.96 8.0% January 1,497,505.89 2,000,568.29 33.6% 2,212,017.23 10.6% 2,365,603.32 153,586.09 6.9% February 2,046,234.68 1,731,177.28 -15.4% 1,992,553.52 15.1% 2,190,106.83 197,553.31 9.9% March 1,825,694.64 1,905,394.86 4.4% 2,146,758.69 12.7% 2,212,710.82 65,952.13 3.1% 0 CL April 1,923,140.14 2,432,136.33 26.5% 2,722,405.94 11.9% 1,701,388.30 (1,021,017,641 -37.5% May 2,468,135.42 1,871,390.44 -24.2% 2,104,262.85 12.4% 686,095.70 (1,418,167.151 -67.4% June 1,972,652.12 1,599,950.82 -18.9% 1,909,549.64 19.4% 826,533.26 (1,083,016,381 -56.7% July 1,726,607.09 1,992,764.20 15.4% 2,115,119.53 6.1% 1,848,487.28 (266,632.25) -12.6% August 1,915,181.08 1,848,603.69 -3.5% 1,947,982.32 5.4% 1,695,432.56 (252,549.761 -13.0% 0 September 1,878,652.29 1,744,184.51 -7.2% 1,913,209.10 9.7% Total 21,510,929.36 20,805,322.92 23,583,643.05 17,992,230.99 (3,678,202.96) -17.0% %inc/dec prior yr 3.3% -3.3% 13.4% U CU Office of Management and Bud Packet Pg. 3743 R1.a' October 2020 Page 6 7 FY20 Revenue Expenditure Comparison(October-September)of Select funds Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount Selected Funds General Fund 66,018,669 40,960,978 62.0% 66,018,669 53,310,466 80.8% (12,349,488) Fine&Forfeiture 70,239,646 60,340,858 85.9% 70,239,646 62,270,212 88.7% (1,929,355) Road&Bridge 15,468,669 5,593,984 36.2% 15,468,669 7,614,219 49.2% (2,020,235) Fire&Amb.Dist 1 15,881,644 13,652,922 86.0% 15,881,644 12,295,329 77.4% 1,357,592 Unincorp.Parks&Rec. 3,465,278 2,792,787 80.6% 3,465,278 2,204,124 63.6% 588,663 Plan,Build&Zone 12,420,636 7,089,385 57.1% 12,420,636 7,708,365 62.1% (618,980) Municipal Policing 10,102,644 8,643,972 85.6% 10,102,644 8,738,364 86.5% (94,392) Building Fund 7,003,908 5,267,692 75.2% 7,003,908 5,136,252 73.3% 131,440 c� Infrastructure Surtax 40,700,250 23,564,968 57.9% 40,700,250 13,445,968 33.0% 10,119,000 TOTAL 241,301,344 167,907,545 69.6% 241,301,344 172,723,299 71.6% (4,815,755) 0 U FY 0 Revenue&Expenditure Comparison(October-September)of Select funds L- 0 Revenue Expenditure Net 0 CL Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount TDC Funds District Two Penny 8,904,169 4,639,700 52.1% 8,904,169 4,256,346 47.8% 383,353 Admin&Promo Two Cent 15,484,477 9,564,191 61.8% 15,484,477 10,123,470 65.4% (559,278) District 1 Third Cent 18,507,007 7,260,984 39.2% 18,507,007 7,528,986 40.7% (268,002) CL C District 2 Third Cent 1,903,093 1,031,186 54.2% 1,903,093 962,997 50.6% 68,190 District 3 Third Cent 5,258,422 2,528,443 48.1% 5,258,422 2,321,979 44.2% 206,464 District 4 Third Cent 2,287,447 1,498,115 65.5% 2,287,447 1,165,758 51.0% 332,357 +s District 5 Third Cent 4,129,436 2,145,056 51.9% 4,129,436 1,770,506 42.9% 374,550 0 TOTAL 56,474,051 28,667,676 50.8% 56,474,051 28,130,042 49.8% 537,634 FY 0 Revenue&Expenditure Comparison(October-September)of Select funds Revenue Expenditure Net Amended %of Amended %of Actual crj Budget YTD Actual Budget Budget YTD Actual Budget Amount Internal Funds Worker's Compensation 5,830,733 2,574,052 44.1% 5,830,733 2,437,400 41.8% 136,652 Group Insurance 32,106,870 18,393,261 57.3% 32,106,870 15,660,071 48.8% 2,733,191 Risk Management 8,129,839 6,824,466 83.9% 8,129,839 4,015,696 49.4% 2,808,771 Fleet Management 4,764,014 3,631,012 76.2% 4,764,014 2,946,022 61.8% 684,991 TOTAL 50,831,456 31,422,792 61.8% 50,831,456 25,059,188 49.3% 6,363,604 --%�•, �A ; Office of Management and Budge Packet Pg. 3744 R1.a' August, 2020 GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:FY's 2017,2018,2019 AND Current FY 2020 TOYAL TOYAL PRIOR CURRENT ACCOF`NT TOYAL BUDGET FYID ENDING FYID ENDING BUILDE\G DEPARTMENT NUMBER FY 17 FY 18 FY 19 FY 20 AUGUST,2019 AUGUST,2020 REVENUE Building-Income frontPennits Appl 180-322005-SG $ 4,449,088.28 $ 4,731,320.91 $ 5,390,451.38 $ 5,800,000 $ 5,033,253.51 $ 4,459,827.45 Certificate of Competency/Contract 180-322103-SG 57,202.50 101,907.50 81,522.50 100,000 58,692.50 81,030.50 Radon DCA 180-341904-SG 55,585.91 43,751.35 49,935.14 60,000 46,348.72 40,224.98 Recover /DBPR 180-341908-SG 57,378.26 62,728.04 71,709.84 60,000 66,543.22 58,534.60 InterestEamings 180-361005-GI 22,894.30 25,444.19 81,796.75 20,000 80,222.49 45,926.57 Building Book iCopy etc. 180-369001-GM 20,824.55 23,177.18 33,428.78 30,000 30,205.88 28,579.28 Development of Affordable Housing(See Note 7) 180-381136-GT - - 44,929.60 - 44,929.60 - Fee Waiver(See Notes 1&2) 9,641.62 2,062,065.95 - TOYAL REVENUE-FUND180 $ 4,672,615.42 $ 7,050,395.12 $ 5,753,773.99 $ 6,070,000 $ 5,360,195.92 $ 4,714,123.38 EXPENDITURES: 1ee1ue3R�mgtti8sager Building Department 180-52502 $ 4,439,091.78 $ 5,959,154.39 $ 5,558,329.09 $ 5,941,434 $ 4,838,703.38 $ 4,302,756.66 CD C Building Department Education 1 158-52501 33,359.34 35,994.17 33,434.97 118,717 32,698.69 39,826.22 CD Building Refund 180-54501 8,901.54 81,824.96 59,894.18 80,000 59,894.18 53,735.75 N i Building Legal 180-67506 - 60,159.29 62,044.72 68,172 54,962.33 59,013.41 a) Transfer to General Fund 001 Cost Allocation 180-86553 509,033.00 - 538,659.00 538,659 493,770.75 493,770.75 'a 0 TOYAL EXPENDITURES-BUILDING DEPARTMENT $ 4,990,385.66 $ 6,137,132.81 $ 6,252,361.96 $ 6,746,982 $ 5,480,029.33 $ 4,949,102.79 DIFFERENCE(Revenues vs.Expenditures) S (317,770.24) S 913,262.31 S (498,587.97) S (676,982) S (119,833.41) S (234,979.41) 0 i 0 PLANNING&ENVIRONMENTAL RESOURCES DEPARTMENT] REVENUE ZonaVROGO/E mornnental 148-341905-SG $ 2,273,073.93 $ 2,407,743.54 $ 2,946,194.17 $ 2,775,000 $ 2,740,358.43 $ 2,469,140.22 CL Historic Preservation 148-341913-SG 3,200.00 4,187.00 800.00 - 800.00 600.00 Planning AdrninlResearch/Copy/etc. 148-369001-GM 252.10 806.07 5,120.05 - 5,120.05 399.50 Education Fees-Plan&Erviron. 158-322006-SG 60,030.00 65,646.22 56,975.70 702 56,885.70 712.30 Conservation Land Purchase(ROGO) 158-341905-SG 13,981.26 - - - - - TOTAL REVENUE-PEV\NING&ENV RESOURCES $ 2,350,537.29 $ 2,478,382.83 $ 3,009,089.92 $ 2,775,702 $ 2,803,164.18 $ 2,470,852.02 0 EXPENDITURES -seeso ea R� amet ias aeeCL Planning 148-50500 $ 1,627,583.25 $ 1,980,168.38 $ 2,050,300.65 $ 2,815,378 $ 1,777,235.04 $ 2,179,671.46 PlarnningCornuission 148-51500 71,206.47 60,523.95 76,014.81 83,409 66,320.81 69,498.76 1 _>% Comprehensive Plan 148-51000 - - - - - - L EnvirOnnental Resources 148-52000 768,952.34 884,310.16 931,381.66 1,076,945 829,889.94 748,928.41 r_ Envnonnnental Resources Educ. 158-52503 29,386.63 43,730.98 73,879.61 70,702 63,839.55 50,375.10 0 Geographic Into.(GIS) 148-50002 Not,s Growth ManagementAdmiu. 148-50001 ote5 364,963.17 - TOT_4L EXPENDITURES-PLANNING&EN<'RESOURCES $ 2,862,091.86 $ 2,968,733.47 $ 3,131,576.73 $ 4,046,434 $ 2,737,285.34 $ 3,048,473.73 DIFFERENCE(Revenues vs.Expenditures) IS (511,554.57) S (490,350.64) S (122,486.81) S (1,270,731)1 S 65,878.84 IS (577,621.71) U CU Packet Pg. 3745 August, 2020 TOTAL, BOATING IMPROVEMENT FUND-PLANNING TOTAL,PRIOR CURRENT TOTAL,BUDGET EYED ENDING EYED ENDING FY 17 FY 18 FY 19 FY 20 AUGUST,2019 AUGUST,2020 REVENUE Boat Improvement Fund 157-347270-SP/347271-SP $ 735,910.93 $ 702,213.39 $ 760,923.23 $ 755,000 $ 664,596.87 $ 581,744.04 TOTAL REVENUE-BOATING LMPROVEMENT FUND $ 735,910.93 $ 702,213.39 $ 760,923.23 755,000 $ 664,596.87 $ 581,744.04 EXPENDITURES Boating Improvement Fund-Coun 157-62613 $ 157,556.07 $ 159,913.79 $ 53,166.52 1 488,088 $ 19,189.19 $ 273,106.50 Boating Improvement Fund-State$ 157-62520"'c 362,940.01 243,766.67 430,477.84 1,480,163 351,636.36 231,826.48 TOTAL EXPENDITURES-BOATING LMPROVEMENT FUND 1$ 520,496.08 $ 403,680.46 $ 483,644.36 1,968,251 1$ 370,825.55 1$ 504,932.98 DIFFERENCE(Revenues vs.Expenditures) IS 215,414.85 IS 298,532.93 IS 277,278.87 $ (1,213,251) $ 293,771.32 IS 76,811.06 ENVIRONMENTAL RESTORATION-PLANNING REVENUE EnvnrolnnentalMitigation 160-351400-SP $ 881,208.36 $ 746,450.16 $ 1,256,739.70 $ 600,000 $ 1,165,622.41 $ 623,887.35 TOTAL REVENUE-ENVIRONMENTL RESTORATION $ 881,208.36 $ 746,450.16 $ 1,256,739.70 $ 600,000 $ 1,165,622.41 $ 623,887.35 EXPENDITURES EnvnrolnnentalRestoration 160-52002 $ 205,264.43 $ 302,462.97 $ 259,903.00 $ 480,198 $ 229,532.93 $ 196,373.72 N TOTAL EXPENDITURES-CODE COMPLIANCE $ 205,264.43 $ 302,462.97 $ 259,903.00 $ 480,198 $ 229,532.93 $ 196,373.72 04 DIFFERENCE(Revenues vs.Expenditures) IS 675,943.93 IS 443,987.19 IS 996,836.70 IS 119,802 IS 936,089.48 IS 427,513.63 CODE COMPLIANCE DEPARTMENT 0 REVENUE U Code Compliance t4sa4teteScila<400tScila<4ouS� $ 1,681,626.62 $ 2,398,990.44 $ 2,128,586.89 $ 2,265,000 $ 1,943,539.46 $ 1,351,517.29 y_ TOT_ALREVENUE-CODE COMPLIANCE $ 1,681,626.62 $ 2,398,990.44 $ 2,128,586.89 $ 2,265,000 $ 1,943,539.46 $ 1,351,517.29 0 r- E_XPEN DITURES 0 CL Code Compliance 148-60500 $ 1,311,073.49 $ 1,355,101.71 $ 1,709,365.32 $ 1,909,223 $ 1,424,231.97 $ 1,225,743.92 TOT-ALL EXPENDITURES-CODE COMPLIANCE $ 1,311,073.49 $ 1,355,101.71 $ 1,709,365.32 $ 1,909,223 $ 1,424,231.97 $ 1,225,743.92 DIFFERENCE(Revenues vs.Expenditures) IS 370,553.13 IS 1,043,888.73 IS 419,221.57 IS 355,777 rS 519,307.49 IS 125,773.37 FIRE MARSHAL REVENUE Fire Marshal 148-341906-SG $ 377,781.94 1$ 366,580.50 $ 472,944.24 $ 375,000 $ 451,009.76 $ 380,963.50 0 CL Education Fees-Fire 158-322007-SG 4,500.00 5,180.00 4,989.64 $ 110 4,849.64 110.00 TOTAL REVENUE-FIRE_M_YRSHALL $ 382,281.94 1$ 371,760.50 $ 477,933.88 $ 375,110 $ 455,859.40 $ 381,073.50 % NOTE 1:No Permit Revenue in September,2017--Total Fee Waiver Credit S9,641.62 NOTE2:Total Fee Waiver Credit because of Hurricane Irma for October-September 30,2018:S2,062,06595 0 NOTE 3:8 New Pos itions NOTE 4:4 New Pos itions NOTES:Cost Center Estimated NOTE6:Grant Funds Acquired:Legislative S750k NOTE7:Transfer from Fund 136(Employee Housing Fair Share Impact Fee)to Fund 180 to offset waived fees for affordable housing U CU Packet Pg. 3746 (OZOZ jaqoloo ao;}ao a ) liodeN Algl o LaVo a} aw o lI ti a IL r aa� r rv� 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L.Tho ps n Ending Date 31/2020 PERMIT(Cases) Perm it Ca ss _ Open PeMt5 (Cases) 18 0 Citation Fees 40,600.00 2020 Citations fees collected vGCO� GO 2 U tip.Agree ments 0 0 CL OwnerLB,uilder open Permits: Field investigotion contractor spot checks Field investigation - Owner/Contractors,verification 0 CL a) 21 Misc. Investigations: 0 Complaints (&/or other source) reviews &field investigations (No Permit case created) 169 U V Packet Pg. 3759 (OZOZ jaqoloo ao;}ao a ) liodeN Algl o LaVo a} aw o lI c r. a a U m IL a N C �i SiR t` Y Fepv.,..v:Siidoi il1,�av1L'-lnvz- (OZOZ jeqo400 ao}4ao a o) 4jodoN Alg4uo L o :4u9w o 44 r. CL cz a U 4 a c3 a) o � o cz O ui z #I C L G r Q" +a a H —Ct OL U g-, fq W x 0 �j O �CL i 6''a N b�A LLI w w ram.+ vo [ v -- - -- A v W " p ffi Z L.0 < M o U z r t oZ � 'z a. cz Q °p LJJ 0 L.0 La as � c LU 0 U � q qCZ v r O •., LAJcc c> o € O 0 41 z LnY 4 F. Q9 16 y Y LLI lCc CZ 0 �Is 110 c{ 72 4 #.� �a 0 yza u Q N � O NO CODE CASES HEARD BEFORE THE SPECIAL MAGESTRATE DUE TO CLOSURE OF MONROE COUN OFFICES PER COUNTY ADMINISTRATOR, ROMAN GASTESI, AS A RESPONSE TO THE COVID-19 PANDEMIC, EFFECTIVE MARCH 23, 2020. Summary Total of Code Violation Gases with NOV Entry By Case Assigned Code Officer as of 91812020 One or more NOVentries in a single case is counted as t case. Fiscal Year 2016 2017 2018 2019 2020 Z 2"d 31d 4t{, 1v 2 d 3rd 4th 1st grad 31d 4th 1st 2nd 3✓d 40 1st 2,,d 3rd 4U, Quarter in Fiscal Year FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ Total 1 5 44 47 52 40 31 27 1 36 122 166 107 173 176 130 85 60 51 89 ANGAR GARCIA,ANDRES 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 2 2 0 0 BOF BOELLARD,FRANCIE 0 1 38 39 42 25 24 24 0 D 58 63 47 70 43 65 28 t '10 33 BOPPEN OPPENHEIMER,BRIAN 0 0 0 0 0 0 0 0 0 D 0 11 3 4 '10 6 16 6 11 '13 CG GRANT,CHRISTOPHER 0 0 0 ❑ 5 0 0 0 ❑ 8 1 0 0 15 9 1 0 0 CMP MCPHERSON,CYNTHIA 1 3 6 F_, 3 12. 5 [ 1 22 6 3 11 7 12 3 1 3 D 3 DCL LINK,DIANE 0 0 0 0 0 2 2 0 0 D 7 61 14 5 SF_, 12 14 7 'I1 3 JAND ANDERS,STAN 0 0 0 0 0 0 0 0 0 0 42 15 4 20 20 7 5 7 2 11 CD 04 CD J'HALL HALL,JANICE 0 0 0 0 0 0 0 0 0 D 0 0 17 31 32 14 8 17 5 '19 04 i J'JAGT J'AGTIANI,JAYKUMAR 0 0 0 D 0 0 0 0 D D 0 0 3 11 21 16 6 14 1D 4 0 LC CUTIE,.LISETTE 0 1 0 ❑ 2 1 0 2 ❑ 5 8 13 8 10 11 6 5 4 2 3 �A U i 0 a— W8 2020 8:'Q:43A 0 CL Total Number of Code Gases with NOV Entry j, Cass AssIgned Code Officer and 1-Y QT 30 38 H 42 58 63 47 TO L3 66 2942 3 28, — 26 24 24 '. — 0 24 22 CL CJ 22 2(l 16 14 14 12 14 0 10 ci 6 A U' E', !1 _ ti 1 'tom n., E Officers CU 1a ANGAR Et7F - B£IPPEt1 CG CmP DCL JAND - ..JH,ALL JJl,4GT LC Packet Pg. 3762 R1.a' NEW CODE, CASES AUG, 2020 HALL. 1 10 r CD N 04CD �l L d it Q � ♦y d CL NEW CODE CASES OPENED 137 ANDERS 13 BOELLARD 45 CUTIE 6 ° GARCIA 9 HALL 13 JAGTIANI 21 LINK 4 � McPHERSON 2 OPPENHEIMER 10 7AVAIIZKAS 1 14 Packet Pg. 3763 R1.a' I � INSPECTIONS & ACTIVITIES AUG, 2020 LINK,67 i 1IrI 153 GRA,Nf. 44 } _ n � x g e4 in RODIZIGUEZ. 46 O L 0 'uIn ,89, O ANTMERS, 6 CL i a Q TOTAL, INSPECTIONS & ACTIVITIES 1.547 ANDERS 86 ° BOELLARD 315 CUTIE 89 GARCIA 148 GRANT 44 HALL 277 E JAGTIANI 125 v LINK. 67 McPHERSON 153 OPPEN EIMER 162 RODRI GUEZ 46 ZAVADZKAS 35 Packet Pg. 3764 R1.a' 100 G �u 68 70 60 �)'; {0 0 79 32 30 ` �0 13 i�� 'y use" 10 0 V N i d CASES HEARD BEFORE SPECIAL MAGISTRATE v AUG, 2020 L O w t O Q d V O CL CASES HEARD BEFORE SPECIAL, MAGISTRATE Lower KeNs 1 Middle Keys 68 ° Upper Keys s Regular Cases 29 Uus•afe Cases 1 Sewer uses. 1 E VR Cases, 32 v Collections Cases 13 New Final Order 1 Dismissed 1 0 Packet Pg. 3765 (OZOZ jeqo400 ao}4ao a o) 4jodoN Alg4uo L o :4u9w o 44 r. a CD IL co CD Ln I..e q} aL ( q} .1 PAY LD r o ur v Gw err UJ ,I c1Y ru -w awe a® LY , ..,I IA LLJ q�J ` t fH r'il Pry 115 u P LL r ti LLJ d1 �� t IP5 adl rg S co f 1 �Y fGH 4'A5 C��.Dm.y i 1�y'D C,p Slr Pry 9il tiio 'tif C„V dr it} q H i.fr aJ YCe f'"l � (OZOZ jaqoloo ao;}ao a ) liodaN Algl o LaVo :jug qo jj r. a a� U ..r a a % C CA LL LO LO 9 u a LL c i 7 C, Ile j V G XP? D :w+ 0 Lo 0 � M co IT C) E me= saseo Jaul;sl(] 1e1O1 .02 co M -a FZ 6 0, M CD LO N 0 0 0v 0CL t2 tw w a� ca T 101.9 EPO Yl SCA LYEAR P.l.a ....................................... . 5 T—IA--, F , MARC APPJL.71A ' S G So T ........TO TAL � G—DTOTAL NI AL 1117564 S410 %1755 S3U,Ew S-144 74 sw711 ill II —A , Sw- 'r �3 .. .. ....... N j7,,4, 40 W $M�013 $24,13' S11582 ,8,2 $9-175 S29-95 3761 557mss[ mn;q, $,47z'071 wqm s�� j s"),22")j 1'di t 13 20 11 1 Al k ft III 111—'11111 FIST Al,YFAR 0( 4EARCH APRJL MAY F R-Y AUO SEPT TfVFAL GRAND TOTAL VACA-J LON nNIAL$1 $U!i�W71 $tU 4. "J $-'-L75S) $,�IjLt �114,93-'t SEE--7 $1 u 3,86 W.lju, S77,314 1�9 ",,55oq 1,6,750 $.S,3-5 �53-530 ��84521 Sir �'u!�S.',300 5�3,vnl - ............... ............................................. ............... ................... .............................................. .......if:. ........ 249 5 17 75,416 463�,614 533,116 696,1�7 6 15,45-1 93 Q 14 1,155,50� tzl�3,897 1�379547 1,511116 2 1)1 .,mil 4 F I s U V1, H 0 ...............................'.... ........2...L..W..........2....0..18 FIS.C.....A..L YEAR ............................. 0 oc: T 5fr IA\ imm APRTL MAY 7T\ Slily A SYPI 101AL URAND 101 Al. ..........VACATI 0 CL UNTALSI -7 tro: A (D 1, -T B�2h t 1."D S L.-".j o'-,661 ............... ...... ..... ................. ............... F c oUtacT I WIN$ 4- 1 �B,650 �4 �4,"5(), 5's, $517,47fil Sl 767,7�1 15 14, 2017 2018FISCALYI Ut CL (D F,h Me— '4316--2017 HSCAL YK V- OCI -No1 ..........m ........... 3AN .............1.0.............................M....................H ....A....PF.JL MA) A.It_j.........X. -Y AUGUS [ SF TOTAL GPA-ND TOEU VACA][ON KWJALSj "x75�611 LA$tWfol- $5!j 14 S3,3fyj 91m 16�1 $30,135 $53-l"I $36.31 9jol �l .................�4:I b............ 4, (17 T,�Al--2-9 $(,3 -69 'o t2G,19' $.- $m5lo $5("3 $11 _0 _ 'l- ".4", so s 1,(w�C, $1 5Xmslc CC.Mq,U TIVL 217 1501 445,354 71G,Sx 74ili 102 S R 1,469 W.!LMS I 1,OW S71i 1,14,94S4 1z1U6,33�8 1 r.7S6 5i6.6101 ------------- ---------- 2016 201'F ISCAL'i FAR E 201 f,2 016 YISC AL YLAR 0c7 mn 17E-C' JA-, F FE 4EARCH APRJL MAY lt'-\F R I,Y At Xi SUT TOTAL GIZANDTOTAL VACA-J[ON I i R�NTXLSJ 9.S fMl 55 i(X) 7 lXX)j S2,220 !�92 193 50(d 55 W 1128 Mxj, s IC, 10,745 :$WACOO 5�2,418 ;14—'—T36 ................ - - vl"nsm S�2."oq t fol "16,2 ES! S I C,2,W� $�71 2W 1 S I M IS,7 i�'M WS; S�5 I Q, .1 5t,&3SX16i �4,5 5.VJ 158,102 308,41.50 93,251 561 585.9'1,U.50 7W.,65-It 774,0132 8.17%6 RKA j9 I 2 015 2016 F IS(AL)KA R .......... ........... ...... Packet Pg. 3768 PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with ' environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). 2 U The Environmental Restoration Office manages the County's habitat restoration and improvement projects to 0 enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining 0 conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the 0 public and preparing maps depicting various data. 21 The Marine Resources Office provides a variety of services focusing on protection of the marine environment, r_ the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump- 2 out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. E U Packet Pg. 3769 (OZOZ jeqo400 ao}4ao a o) 4jodoN Alg4uo L o :4u9w o 44 c r. a a IL s � 4 a g �l i � @ t!y 4 .-I rV r ...a .....................i_ LU v LUcc r G L Lu Q _. a 0 v0 y _ > A LU zcc � ui a C] w z C6 C A- 0 [Y1 r � Y y ...... � VI 3o ate= Uf rr X � 7 y 6i ice. Z i m " 4 a _ Sl CJ Y •-I N = C CJ 4 h 4 �O y1 Z ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- C C 4 4 (OZOZ jeqo400 jol 4jodoN avo) 4jodoN Alq4uoW avo :4u9wqoe44r. CL u m IL LU F- D 0 c LU z LU u z 0 0 Z U 0 > Z U LLJ LA LU J3 tA LLI CU ZZ CL r ------------------------------- 0 IZ C-4 M 5D cn ................. at o dj 15 1- 00 2 o . ............................ .......................................--- I 11111�1 LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL�LLL��1 0 C) CD 0 CD 0 CD CD ZA rN C14 Ljj R1.a' Special Note for March, April, May, & June 2020: The Monroe County Planning & Environmental Resources offices closed effective March 23th in response to the COVID-19 pandemic. Limited applications were accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All applications accepted as of June 1, 2020. Planning and Environmental Resources Comparison of Total Annual Applications 1000 900 N CD 800 - d v 700 .. i d } 600 d �._.. d 500 1 Q I y 400 s ..._ r..... d CL 300 — — — 200 ..._ { t i 100 r � i ll},l� { 0 2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* v *Includes ROGO Allocation Applications thru August fC ar ar Packet Pg. 3772 R1.a' 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 0 4 Appeals& Settlements 1 1 1 5 8 Development Agreements 0 1 0 0 1 Environmental Resources 3 3 0 3 9 PLUM Amendments 3 1 0 2 6 Historic Preservation 4 3 3 1 11 Home Occupation 0 1 0 0 1 LDRD 0 2 0 1 3 LUD Amendments 3 1 2 1 7 Major Conditional Use 0 1 0 2 3 Minor Conditional Use 3 4 6 3 16 NROGO 0 0 1 0 1 Plats 1 0 0 2 3 Pre-A 12 13 19 12 56 Q Public Assembly 1 2 4 5 12 Road Abandonment 0 1 0 1 2 ROGO/ROGO Exemptions 50 67 34 66 217 2 U Shoreline Approvals 1 0 0 0 1 TDR 0 0 1 0 1 0 Temp Const Staging 0 0 2 0 2 r- 0 CL Text Amendments 8 12 6 4 30 0 Tier Amendment 1 2 2 0 5 Time Extensions 2 0 0 0 2 THE transfer 0 1 3 0 4 Vacation Rentals 26 102 265 75 468 0 CL Variance 11 8 4 6 29 0 Variance-Dock(Lon ) 1 0 0 1 2 >+ Variance-PC 0 2 2 3 7 Total 132 230 356 193 911 U Packet Pg. 3773 R1.a' 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 2 1 3 Appeals& Settlements 3 3 Development Agreements 3 3 Environmental Resources 6 1 5 12 PLUM Amendments Historic Preservation 9 4 4 17 Home Occupation LDRD 1 1 204 LUD Amendments 1 1 2 04 Major Conditional Use 1 1 1 3 0 Minor Conditional Use 6 1 1 8 2 U NROGO Plats 4 2 6 0 Pre-A 14 6 14 34 '- 0 Public Assembly 2 1 3 CL as Road Abandonment 1 1 3 4 ROGO/ROGO Exemptions 47 28 32 107 Shoreline Approvals TDR 1 1 0 CL Temp Const Staging aa) Text Amendments 2 8 10 Tier Amendment Time Extensions 3 2 1 6 THE transfer Vacation Rentals 63 59 48 170 Variance 3 2 5 10 Variance-Dock(Lon ) 3 3 Variance-PC 1 1 E Total 168 121 120 0 409 U CU Packet Pg. 3774 0 10 20 30 40 50 60 70 so ii----------------------------------------------------- Alcoholic Beverage M IM 2020 3 Qtr Appeals&Setflernents Total M 2020 2 Qtr Deveiopment Agreements EM Total M2020 1 Qtr EnVifOfllnental Resources :o Total A 2019 4 Qtr FLUM An-iendrnents "EM Total 2019 3 Qtr Histonc Preservation oTotal Horne Occupation LDRD LUD Arnendn-ients Q 04 Major Cond4ional Use L Q 04 Minor Condi0onal Use 0 NROGO u 0 L_ Flats 0 t� 0 Pre-App CL . . . ......41 Public Assembly ........ Road Abandonn�ient ROG0 0 "MW CL Shoreline Approvals 2 TDR r_ 0 Temp Const StaFmE Text An-iendments Tier Arnendment E Time Extensions u THE Vacation RentaBs ----------Ap, Variance trr Variance-Dock(Long) Variance-PC hsv to Packet Pg. 3775 R1.a' GIS Accomplishments —August, 2020 GIS Projects - Data/Map Requests/Technical/Web App Development - MLS Vacant Lands App —Land Authority/State of Florida - CDBG-MIT Project—Helene Wetherington - GIS Annual Goals -Planning - Tier Overlay Amendment—Big Pine Fishing Lodge -Environmental - Hurricane Damage Assessment Data and Application Testing - Building Footprints (on-going) - Elevation Certificates (on-going) - Plat Book Mapping (on-going) - FLUM and LUD Amendments —Mapping—Planning N - GIS Tech Support 2 U Physical Address Assignments: 12 GIS Data Requests: 6 0 r_ 0 Public Planning & Environmental Map App Usage—August, 2020 r�k � t a- U .5'1. S22 t.. ,,... { 1 i.a Packet Pg. 3776 (OZOZ jaqoloo ao;}ao a ) liodeN Algl o LaVo a} aw o lI r. a a� U m n. uu�� V _ L!a � fw as i" CL Q E 1 txo ° r; - �a Q L c C P71 '3 no p r 0 : 76 a-+ kd ^ $J i-r t^ - � t^ tom; .. }, ^"• 13 ID ID tier ID ID ID 0 ID Q tier 0 ID G? ID vi 7 6"t III vi C, w yip oz Llid Ay7 °I R1.a' Marine Resources Office—Accomplishments— September, 2019 through August, 2020 Channel Marker Program: Channel Marker/Buoy Replacements 2.5 2 1.5 1 s 0.5 0 0 0 0 0 0 0 0 0 0 0 Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug U 2019 2020 0 0 r_ 0 CL Sept 2019 $0.00 Oct $5,480.00 _ Nov $0.00 0 Dec $0.00 CL January 2020 $6,939.00 Feb $0.00 Mar $985.00 Apr $0.00 May $0.00 June $0.00 July $0.00 Au $0.00 U Total $13,404.00 < Total annual costs for marker/buoy replacements for the past twelve-month period were significantly lower than the cost during the same timeframe in 2019 ($108,200) which included expenses related to post-Irma marker repairs. Marker repair costs since September 2019 reflect normal (i.e. non-storm event) repair and replacement costs. Packet Pg. 3778 R1.a' Derelict Vessel Program: Derelict Vessels Removed 12 8 0 0 0 Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug CD 119 '20 N CD 2 U September 2019 $19,700.00 0 October $24,291.00 0 November $849.00 December $0.00 January 2020 $73,603.00 February $9,600.00 0 March $29,925.00 a) April $2,100.00 2' May $0.00 June $15,594.00 Jul $47,761.00 August $10,833.00 Total $234,256.00 E U Derelict vessel removal costs for the past twelve-month period were 25%less than costs during the same timeframe in 2019 ($311,139). Twenty (20) of the 24 vessels removed from the period of March—August 2020 were funded through several FWC Derelict Vessel Removal Grants representing a cost savings of$93,926 to the County. These costs are included in the table above. Packet Pg. 3779 R1.a' Vessel Pumpout Program: Number of Pumpouts 3000 2 2 2,50 2'488 2,576 2479 2500 ,40 5 2 34 ,.,. 2,372.,n„ 2,2,8&- ' I� 177 - 2000 1500 1000 Mi 500f 57 0 � Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug 2019 2020 04 CD 04 a) Sewage Removed (gal.) 2 45000 38,6 037,950 0 40000 555 36f710 34,65 35000 31;415 33' 30,;305 Q80 30000 5;`700 . 28, CL 25000 20000 15000 10000 �. ,. ,r ,. ...... .:«.... 5000 ....�,.. ,�, ..,ti�.. ,�, .,., .ri,,,. �„. ,'0..at,..1;431' C 0 Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug 2' 2019 2020 0 State Funding Levels $800,000 , $700,000 � CU $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 2017-2018 2018-.2019 2019-.2020 2020_2021 Legislative CVA Packet Pg. 3780 P.1,a PERMITTING-AVERAGE DAYS IN REVIEW PER DISCIPLINE(JAN 2017-AUG 2020) R stsntlartls RECOMMENDATIONS 4RFJ Ett THRFaHCto ..... _........- ..... ..... ..... 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