10/21/2020 Agenda REVISED AGENDA
1ar
17 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
PUBLIC NOTICE
October 21,2020 Regular Meeting
Zoom webinar: http://www.monroecounty-fl.gov/BoccMeetingOct2I
To report problems with the broadcast or Zoom webinar, please call (305) 872-8831.
Pursuant to Executive Order No. 20-69 (extended by Executive Orders No. 20-112, 20-139 20-150,20-179
and 20-193), Monroe County Emergency Directives 20-06 and 20-10, and the Center for Disease Control
("CDC) social distancing guidelines established to contain the spread of the COVID-19 virus, the
October 21, 2020 Meeting of the Board of County Commissioners of Monroe County, FL will be
conducted via Communication Media Technology ("CMT") using a Zoom Webinar platform. The
meeting will commence at 9:00 A.M. Below are the various options available to the public to view the
live meeting and/or to make public comments on certain agenda items during the public portion of the
meeting.
The public is strongly encouraged to watch the meeting on Monroe County's MCTV on Comcast
Channel 76 or AT&T UVerse Channel 99. Also, if a citizen has a Roku device,they can search for and
add "MCTV" to their personal lineup. Monroe County's "MCTV" is also provided via the Monroe
County mobile apps for IOS and Android and through our streaming web portal @ https://monroe-
tl.vod.castus.ty/vod/?live=chi&nav=live. Citizens can listen to audio only from their phone by
dialing (646) 518-9805 or (669) 900-6833 and, when prompted, enter the Webinar ID# 956 8729
1287 followed by the#key.
The public can watch the Zoom webinar on the County's web portal, as done prior to COVID-19, by
visiting the County's meeting portal @ http://monroecountyf1.igm2.com/Citizens/Defaultaspx and
selecting the "Watch Live' banner. This option allows you to view the live meeting with live closed
captioning on an integrated page that includes the agenda and agenda backup.
The public can comment on a particular item(s) on the public portion of the agenda either by
phoning in or using the live Zoom webinar link(see instructions for each option below).
a) To comment on an item by phone: Dial (646) 518-9805 or (669) 900-6833 and,
when prompted, enter the Webinar ID#956 8729 1287 followed by the# key,then
*9 to"Raise your hand" to be recognized by the Zoom webinar host.
b) To comment on an item using the live Zoom webinar link: Open this live Zoom
webinar link @ http:I/www.monroecounty-fl.gov/BoceMeetingOct2l (that also
appears in both the published Agenda and Agenda Packet). When prompted, enter
your email address and name to join the webinar. When the Mayor calls for speakers
on the item(s)you wish to comment on, or when the Board is nearing your item(s) as
the meeting progresses, select the"Raised Hand"feature that appears at the bottom
of the Zoom webinar screen to be recognized by the Zoom webinar host.
The Zoom webinar host will request the item #you wish to speak on and enable your participation when
the Mayor calls for public speakers on your item. To report problems with the broadcast or
participation in the Zoom webinar, please call(305)872-8831.
A person may submit written comments or other physical evidence on a particular agenda item for consideration at
the BOCC meeting via email to Liz Yongue&coneue-liz d monroecounty-tl.gov,County Administrator's Office,no
later than 3:00 P.M. on Monday,October 19, 2020. The email must include the submitter's name,address, phone
number and email address and the agenda item number the documents/comments are regarding. For additional
assistance,please call(305)292-4441 or email your inquiry to:'ongue-liz d monroecounty-fl.go'
Page 1 of 20
REVISED AGENDA
IMONROE COUNTY BOARD OF COUNTY COMMISSIONERS
October 21, 2020
Via Communication Media Technology ("CMT")
Zoom webinar: hup://www.monroecounty-fl.v,ov/BoccMeetingOct2I
To report problems with the broadcast or Zoom webinar, please call (305)872-8831.
Please review detailed instructions for viewing and commenting on previous page.
ADA ASSISTANCE: If you are a person with a disability who needs special accommodations
in order to participate in this proceeding,please contact the County Administrator's Office, by
phoning (305) 292-4441, between the hours of 8:30 a.m. - 5:00 p.m., prior to the scheduled
meeting; if you are hearing or voice impaired, call "711".Live Closed Captioning is available
via our web portal C http://monroecountvIl.iem2.com/Citizens/Default.aspx for meetings of the
Monroe County Board ofCounty Commissioners.
Please note that all time approximate items are listed in bold.
9:00 AM. Regular Meeting
9:15 A.M. Land Authority Governing Board
9:30 A.M. Fire& Ambulance District 1 Board of Governors
9:50 A.M. COVID-19
12:00 P.M. Lunch
1:30 P.M. Public Hearings
1:30 P.M. Closed Sessions
TIME APPROXIMATE REGULAR MEETING
9:00 A.M. Call to Order
Salute to Flag
A. ADDITIONS,CORRECTIONS AND DELETIONS
I. Approval of agenda. /
Page 2 of 20
B. PRESENTATION OF AWARDS
MAYOR CARRUTHERS: Mayor's proclamation declaring October
2020 as Domestic Violence Awareness Month in Monroe County,
Florida.
2. BUILDING DEPARTMENT: Recognition of Clint Arsenault, Chief
of Building Operations, for being awarded the Building Officials
Association of Florida (BOAF) Plans Examiner of the Year Award,
ywhich is awarded after nomination by peers, and which indicates the
Plans Examiner consistently demonstrates the qualities of integrity,
professionalism and dedication in his or her service to the profession
and whose personal standards represent the spirit of public service to
the enforcement of codes and standards in the interest of public safety.
C. BULK APPROVALS—COMMISSIONER RICE
I. Approval to award the annual lump sum bonus to the Billing Staff in
the amount of 10% of unloaded base salaries for billing collections for
16 Monroe County Trauma Star Air and Ground Ambulance Transports:
based on an average collection rate of 68.95%, for the period July 1,
2019 to June 30, 2020, as compared to the baseline collection rate of
---- - -- 33.7%.
,¢. 2 Approval of a Task Order with Bender and Associates to complete
ifromo
?j construction documents for East Ma ello Drainage Phase 3 project for
$62,116.00. Funding is provided by a TDC grant.
/ 0 3. Approval of Agreement with Guidance/Care Center for the
!/ '• Community Transportation for Disadvantaged (CTD) program in the
.l`P ts..q amount of $20,612 and Baker Act Transportation service program in
0$4 ✓ the amount of$165,000 for Fiscal Year 2021.
4. Approval of filing of a grant application and agreement for State Aid
1;12S to Libraries from the Florida Department of State, Division of Library
and Information Services, and execution of same by the County
Administrator.
5. Approval of a First Amendment to the Agreement with Architects
Design Group/ ADG, Inc. (ADG), in the amount of$2,818,325.00,for
design through construction administration of an Emergency
Operations Center (EOC) in Marathon. This First Amendment defines
the scope and details of Phase II. The project will be funded with a
combination of FDEM grants. FDOT airport grants, and Federal
FEMA grants.
Page 3 of 20 J
C. BULK APPROVALS—COMMISSIONER RICE(CONTINUED)
6. Agreement with Baker & Taylor for the Monroe County Library
System to access and use Axis360 digital media circulation system to
gprovide access to eContent purchased through and licensed by Baker
& Taylor. The agreement is for three years and Baker & Taylor has
waived all usage fees.
7. Memorandum of Understanding between Monroe County and Star of
the Sea Foundation regarding response activities during times of
emergency.
8. Approval of Second Amendment to the Agreement for Pre-
Construction Services with Ajax Building Company, LLC in the
amount of $265,591.00 for the Emergency Operations Center to add
the scope and cost of the DAV building demolition. Project is funded
by FDOT. FDEM. and HMGP grants.
9. BOCC approval to exercise the second of two I-year options to renew
3 contract with Bound Tree Medical LLC for medical supplies, effective
12/01/20 through I 1/30/21.
10. Ratification and approval of Amendment #2 to State of Florida
Department of Transportation Public Transportation Grant Agreement
G1238 executed by the Director of Airports. The amendment provides
ID $100,000.00 in additional funding for permitting, design and
construction of Airfield Improvements at the Florida Keys Marathon
International Airport to be funded 80% FDOT and 20% Airport
operating fund 403.
II. Approval of the FY2021 Airline Rates and Charges for the Key West
International Airport effective October I, 2020. The rates are adjusted
(as$ follows: Average Terminal Rental 3.4 $57.12 pere square feet
($0.03 increase), Landing Pee Rate $3.43 ($0.65 decrease) and
Checkpoint Security Charge $1.04 ($0.30 decrease). The average
Airline Cost per Enplaned Passenger will be $8.65 ($2.48 decrease
from FY2020 mid-year review).
12. Ratification and approval of State of Florida Department of
Transportation Public Transportation Grant Agreement Number
X G1Q04 executed by the Director of Airports. The grant provides
funding in the amount of$300,000.00 for Planning Studies at the Key
/ West International Airport,, toto be funded 50% FDOT and 50% Airport
operating fund 404.
Page4of20 I
C. BULK APPROVALS—COMMISSIONER RICE (CONTINUED)
13. Ratification and approval of State of Florida Department of
Transportation Public Transportation Grant Agreement Number
7 GIQ05 executed by the Director of Airports. This grant provides
funding in the amount of $100.000.00 for Planning Studies at the
Florida Keys Marathon International Airport, to be funded 80% FDOT
and 20% Airport operating fund 403.
14. Approval of the Fourth Amendment to the Agreement with Barnes
Alarm Systems, Inc. for Fire and Panic Alarm Maintenance,
Monitoring, and Inspection Services. This Amendment renews the
term for an additional year and revises certain required FEMA
provisions. This Contract is paid from funds 001, 101, and 147.
15. Approval of Second Amendment to a Task Order with Bender and
Associates to include asbestos, lead, and mold abatement testing
/ oversight during the construction phase of the project in the amount of
J $11,200.00. Funding provided by a TDC grant and DIIR grant.
16. Approval of an Agreement with Pavement Technology, Inc. in the not
to exceed amount of$611,971.95 for application of Reclamite Asphalt
Rejuvenation Agent on recently resurfaced streets in Big Pine Key and
Key Largo to extend the life of the asphalt. This contract is being
procured utilizing competitively bid pricing under a joint cooperative
bid for City of Margate, Fl.
17. Ratification of a Memorandum of Understanding extending union
collective bargaining agreement with Teamsters Local Union No. 769,
4l effective October I. 2020 through September 30, 2021.
18. Approval of an Agreement with R. George and Associates, Inc.,
pursuant to the cooperative purchasing exclusion of the Purchasing
Policies and Procedures, purchasing in the amount of$671,663.71 for
furnishings and finishes, (inclusive of delivery and installation) for
Monroe County Library System's new Marathon Branch Library paid
for by Library Impact Fees.
19. Approval of Amendment to Agreement with Ralons Security, LLC to
increase the hourly rate from $23.50 to $28.50 and modify the term to
month-to-month pending re-bid of the Duck Key Security District
security patrols and services.
! 20. Approval to award bid and two-year (2) non-exclusive contract for
`-) Standby Emergency Feeding Services with Lean Culinary Services,
LLC.. d.b.a Deliver Lean.
Page 5 of 20 /
C. BULK APPROVALS—COMMISSIONER RICE (CONTINUED)
21. Approval of Amendment I to an Agreement with The College of the
Florida Keys for a capital project for the Upper Keys Center.
Amendment I is to reflect a new term for the reimbursement of
expenditures, for the building of the Upper Keys Center with all
expenses to be reimbursed in FY2021 (October 1, 2020 — September
30, 2021).
22. Approval of Amendment 1 to the task order from CARDNO, Inc. for
soil and groundwater assessment of Per- and Polyfluoroalkyl
Substances (PFAS) services for Joe London Fire Training Academy.
The amount of the task order amendment is $25,800.00 and it is
funded from infrastructure sales surtax.
23. Ratification and approval of State of Florida Department of
Transportation Public Transportation Grant Agreement Number
GIP09 executed by the Director of Airports. The grant provides
$840,000 for Concourse A Design at the Key West International
/ Airport, to be funded 50% FDOT and 50% Airport operating fund 404
and/or PFC Fund 406.
24. Approval of FY21 Clerk's Drug Abuse Trust Fund agreements.
totaling $56,822. Agreements are with Florida Keys Children's
Shelter ($9,429), Key Bridge ($19,028), Florida Keys Outreach
�Q Coalition ($6,211). Guidance/Care Center, Heron ($15,914) and Keys
'V`. to Be the Change ($6.240) for Substance Abuse Treatment and
0"dA J Prevention programs. The Substance Abuse Policy Advisory Board
(SAPAB) recommended the programs to be funded by the Clerk's
Drug Abuse Trust Fund.
e 25. Report of Airport change orders reviewed by the County
Administrator/Assistant Administrator.
26. Ratification and approval of U.S. Customs and Border Protection
(CBP) Memorandum of Agreement (MOA) as signed by the Director
of Airports. Under the MOA the Airport will procure and install all
data cabling and electrical components required for the Automatic
Data Processing (ADP), Local Area Network (LAN), Data and
Information Technology (IT) equipment and circuit for the CBP
facility located at the Key West International Airport, and the Airport
Jwill reimburse CBP for all equipment and connectivity costs required
to maintain continuous CBP operations at the Airport. Estimated costs
for the first year is $55,074.10; out-year annual recurring service costs
are estimated at $15,485.00; upgrades to equipment approximately
every 3-5 years as needed. All costs will be paid from Airport
Operating Fund 404.
Page 6 oF20
C. BULK APPROVALS—COMMISSIONER RICE (CONTINUED)
27. Approval of Third Amendment to Contract with the Monroe County
Sheriffs Office for Law Enforcement and Security Services at Key
West International Airport to set the annual compensation in the
amount of$2,430,265.00 for Fiscal Year 2020-2021. The contract is
paid by Airport Operating Fund 404.
28. Approve waiver for Building Department personnel of Personnel
P licy 4.08, section H, Certification Incentive Salary Increase B (d)
at limits certificate incentive salary increases to two per year, to
encourage Building Department personnel to seek additional licensure
to provide streamlined services and encourage multi-disciplined
licensure for permit reviews and inspections.
11:00 A.M. 29. Presentation by the Director of Airports of the New Concourse A
Program at the Key West International Airport: demand triggers,
justification, methodology and implementation timeline. The
preliminary design defined the project scope, operational
parameters, and phasing. The overall project includes
programming, design, permitting, financing, and construction.
The program is comprised of several elements to improve the level
of service to passengers and tenants.
30. Approval to apply to the Federal Aviation Administration (FAA) for
JPaWest in Charge aC)nd Application 19 funding fornthe Key
West International Airport and to accept public comment on the
County's application for 30 days upon the posting of the required
Public Notice.
pproval to advertise a competitive solicitation for a Commercial
hort-term Loan to finance the cost to complete design of new
Concourse A at the Key West International Airport. The loan will be
repaid from Passenger Facility Charge Fund 406 (PFC #19), Airport
Operating Fund 404 and/or future bond proceeds. The Airport has
received FDOT Grant G1 P09 in the amount of $840,000 to fund a
portion of the design costs.
32. Approval to advertise a Request for Qualifications to hire a design
team to complete the design of new Concourse A at the Key West
International Airport from 15% to 100%. The current preliminary
15% schematic design only defined the project scope, operational
parameters, and phasing.
Page of20 /
C. BULK APPROVALS—COMMISSIONER RICE (CONTINUED)
33 Appr to arti Rr afitio hai
C/ ✓Advisoroval with exdveperiencesea in equest recentfo air Quport cali pitaca l financing
ire toa Fin assistnc the
(l. Ani Key West International Airport with financial techniques and options
f pertaining to the issuance and sale of Series 2022 General Airport
l�,',`=Lt^� Revenue Bonds and Passenger Facility Charge (PFC) backed debt
ppp related to the new Concourse A program.
�I3 . Approval toRisk advertise(CMAR) Sery a Requesticesfor forthe ProposalsnewC foroncourse ConstAprojruction
project at
the Key West International Airport.
35. Approval of Purchase Service Order (PSO) 11-EYW with Ricondo &
Associates, Inc., in the amount of$119,000. Ricondo & Associates, in
�� collaboration with Newton & Associates, will be assisting in the
development of a Feasibility Report in conjunction with the
anticipated issuance of Series 2022 General Airport Revenue Bonds
for the new Concourse A program at the Key West International
Airport.
REVISED 36. Approval of Jacobs Project Management Co.'s Task Order No. 12/15-
84 in the amount of$289.702.00 for Aircraft Overflow Parking Design
Phase I at the Key West International Airport. The project was
identi lied in the Master Plan completed in 2019 due to increased
aircraft activity and the need for aircraft apron parking. The Task
Order is being funded by Airport Operating Fund 404.
37. Approval of the Monroe County Purchasing Policy, which includes
5 revisions to forms and updates and clarifies procedures for competitive
solicitations and purchasing cards.
38. Report of monthly change orders for the month of September 2020,
f.) reviewed by the County Administrator/Assistant County
Administrator.
39. Approval of third Amendment to the Task Order with CPH, Inc. for
the Monroe County Sheriffs Office Administration Building Envelope
Evaluation and Repair project in the amount of$2,880.00.
40. Approval of Purchase Service Order (PSO)2020/10-1 with Newton &
ssociates, Inc. in the amount of$275,000. Newton & Associates, in
ollaboration with Ricondo & Associates, will develop a Feasibility
Report in conjunction with the anticipated issuance of Series 2022
General Airport Revenue Bonds for the new Concourse A program at
the Key West International Airport.
Page 8 of 20
C. BULK APPROVALS—COMMISSIONER RICE (CONTINUED)
a l. Approval of a Resolution of the Board of County Commissioners of
cyj
Monroe County. Florida. delegating authority to the Director of
Airports and approving the use of Key West International Airport
Operating Fund 404 and the Florida Keys Marathon International
Airport Operating Fund 403 to be used for promotional sponsorships.
42. Approval of Amendment to Agreement with WSP USA Inc. for
continuing service contract to add hourly rates for Construction
Engineering and Inspection (CEI) services and approval of a Task
Order in the amount not to exceed $519,434.49 for CEI services for
the replacement of Sugarloaf Boulevard Bridge No. 904153. This task
order is being procured in accordance with continuing service contact
with WSP USA Inc. entered into January 17th, 2018.
43. Approval to update the existing Master Fixed Based Operation (FBO)
Lease Agreement between Monroe County and Grantair Service, Inc.
3 and Marathon Aviation Associates, consolidating previous lease
amendments and extending the lease term to October 31, 2054 if the
FRO completes construction of the New Fuel Farm and Hangar
Complex at the Florida Keys Marathon International Airport by
October 31, 2024.
44. pproval of an amendment to the Conch Flyer Concessions LLC lease
agreement at the Key West International Airport to add a section to the
lease regarding cooperation during airport development activities.
REVISED Ratification of emergency purchase in the amount of$53,602.00 from
U.S. Flood Control Corp. for flood control equipment for the Twin
Lakes Subdivision in the amount of S53.602.00 and the Stillwright
Point Subdivision in the amount of$45,040.00.
REVISED ? 46. Approval of various resolutions for the transfer of funds and
�J resolutions for the receipt of unanticipated revenue.
47. Approval of Modification 146 to Federally Funded Subgrant
Weatherization Assistance Program (WAP) Agreement 17WX-0G-I I-
54-01-039 between the State of Florida, Department of Economic
Opportunity (DEO) and Monroe County Board of County
Commissioners/Monroe County Social Services to increase funding by
$83,339.00, bringing the total WAP allocation from $478,924.91 to
$562,263.91 and to extend the contract period by one year, for a
contract period of 4/1/17 through 9/30/2021.
Page 9 of 20 I
D. HURRICANE IRMA RECOVERY
J1. BUDGET AND FINANCE: Report of Hurricane Irma finance
activity by the Budget and Finance Office.
2. LOCAL DISASTER RECOVERY: Approval to reject the proposal
er of the only firm responding to the Request for Proposals for
professional services for Legal and Title Services for the Voluntary
Home Buyout Program submitted by Fox Rothshield.
3. LOCAL DISASTER RECOVERY: Approval to negotiate with the
highest ranked respondent (#1) Florida Keys Land Surveying, LLC
and if a contract cannot be reached approval to negotiate with the next
highest ranked respondent (#2: KCI Technologies, #3: Reece and
3 White Land Surveying, #4: OrthoTek Geospatial Solutions), until a
contract can be reached for Survey Services for the Voluntary Home
Buyout Program funded through Community Development Block
Grant-Disaster Recovery (CDBG-DR) funds with no local match
requirement. The final contract will be brought back before the Board
for approval.
4. LOCAL DISASTER RECOVERY: Approval to negotiate with the
highest ranked respondent All Keys Appraisal, Inc., and if a contract
cannot be reached approval to negotiate with the next highest ranked
5 respondent (The Urban Group, Inc.), until a contract can be reached
for Appraisal Services for the Voluntary Home Buyout Program
funded through Community Development Block Grant-Disaster
Recovery (CDBG-DR) funds with no local match requirement . The
final contract will be brought back before the Board for approval.
5. LOCAL DISASTER RECOVERY: Approve contract with the
highest ranked respondent Tetra Tech, Inc. for Grant Management
r) Services for the Voluntary Home Buyout Program funded through
t Community Development Block Grant-Disaster Recovery (CDBG-
DR) funds in the not to exceed amount of$1.1 Million with no local
match requirement.
6. SUSTAINABILITY: Approval to advertise a Request for Proposals
(RFP) for marine debris removal and related services, funded by grant
��- funds from the Florida Department of Environmental Protection Grant
`/ LP44074, for removal of marine debris created by Hurricane Irma
from canals in unincorporated Monroe County in canals not covered
by the former USDA NRCS grant.
7. PROJECT MANAGEMENT: Approval of an Agreement with Sea
p� Tech of the Florida Keys, Inc. for the replacement of the Big Pine
Community Park Sheriffs House in the amount of $747,125.00. The
Sheriffs residence was damaged during Hurricane Irma.
Page 10of20
D. HURRICANE IRMA RECOVERY (CONTINUED)
8. PROJECT MANAGEMENT: Approval of a First Amendment to the
5 Task Order with CPH Inc. for Harry Harris Park Beach Jetty and
Wilkinson's Point Hurricane Irma repairs. This Amendment adds final
design through construction administration services.
J 9. PROJECT MANAGEMENT: Discussion and direction about the
future of the "Tiny House" projects.
10. SUSTAINABILITY: Approval to advertise a Request for Proposals
(RFP) for monitoring services for Hurricane Irma marine debris
3 removal from canals in unincorporated Monroe County not approved
under the former USDA NRCS grant, funded by grant funds from the
Florida Department of Environmental Protection Stewardship grant
LP44074.
E. TAX COLLECTOR
9:45 A.M. / 1. Tax Collector's presentation of excess fee check to the County
Commission.
F. TOURIST DEVELOPMENT COUNCIL
Z. I. Approval of Fishing Umbrella Event Agreements for FY 2021 as per
attached summary sheet totaling $297,500.
6 2. Approval of Cultural Umbrella Event Agreements for FY 2021 as per
attached summary sheet totaling $349,578.
3. Approval of one "At Large" appointment to the Tourist Development
Council District V Advisory Committee.
icityte.G. STAFF REPORTS Sie.,,t"' w
c �c, (t4A. ,i ✓
ADJOURNMENT e
Page 11 of 20
9:15 A.M. H. LAND AUTHORITY GOVERNING BOARD
I. Approval of the minutes for the September 3, 2020 budget meeting,
September 16, 2020 regular meeting, and September 16, 2020 budget
meeting.
j 2. Approval of a contract to purchase Tier I property for conservation —
Block 12, Lots II, 12, 13, and 14; and Block 17, Lots 15, 16, 17, 18,
and 19, Rainbow Beach, Big Torch Key.
3. Chairman Rice — Approval to re-appoint Barbara Neal to the Land
Authority Committee.
ADJOURNMENT
9:30 A.M. I. FIRE & AMBULANCE DISTRICT I BOARD OF GOVERNORS
I. BOG approval to award the annual lump sum bonus to the Billing
Staff in the amount of 10% of unloaded base salaries for billing
J collections for Monroe County Trauma Star Air and Ground
Ambulance Transports; based on an average collection rate of 68.95%,
for the period July I, 2019 to June 30, 2020, as compared to the
baseline collection rate of 33.7%.
2. BOG approval to exercise the second of two I-year options to renew
J contract with Bound Tree Medical LLC for medical supplies, effective
12/01/20 through 11/30/21.
ADJOURNMENT
9:50 A.M. J. COVID-19
yI. EMERGENCY MANAGEMENT/HEALTH DEPARTMENT:
v COVID-I9 Update for October 2020.
Page 12 of 20 ,
K. PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING
AND CODE COMPLIANCE DEPARTMENTS
I. Approval of the 2020 Monroe County Area of Critical State Concern
5 (ACSC) Annual Work Program Report. pursuant to Rule 28-20.140,
F.A.C., which will be sent to the Department of Economic Opportunity
(DEO).
2. Approval of Work Order #011 in the amount of$50,000 under the 4
3 year Transportation Planning Services contract with AECOM
Technical Services. Inc., for the review of private development permit
applications, funded by private development applicants.
3. Approval of a resolution reconvening the U.S.] LOS Task Force,
including 2 representatives from the Department Of Economic
Opportunity (DEO) (Barbara Powell, Regional Program
J Administrator, and Justin Stiell, Planning Analyst); 2 representatives
from the Florida Department Of Transportation (FDOT) (Neil Lyn,
District Statistics Administrator, and Gina Bonyani, Systems
Implementation Office): I representative from the County's traffic
consultant, AECOM (Vivek Reddy, Traffic Engineering Department
6• Manager); and 3 County staff representatives (Emily Schemper, Senior
Director of Planning and Environmental Resources, Janene Sclafani,
Transportation Planner, and Judith Clarke, Director of Engineering
Services); allowing appointed members to designate alternates in the
event of their absence; and tasking the U.S.I LOS Task Force with
evaluating the LOS methodology and potential updates to it based on
the considerations identified in the Draft 2019 ATTDS.
4. Approval of Work Order #012 to complete the U.S.] LOS Task Force
Methodology update, in the amount of $47,667.62 under the
3 Transportation Planning Services contract with AECOM Technical
Services, Inc.. funded at 87.5% through a Joint Participation
Agreement (JPA) from the Florida Department of Transportation
(FDOT). The County's share is 12.5% ($5,958.45).
1:30 P.M. L. CLOSED SESSIONS
1. An Attorney-Client Closed Session in the matter of Monroe County
BOCC v. Magnolia 101, LLC, et al., Case No. 13-945-P (Fla. 16th
Jud. Cir.).
. An Attorney-Client Closed Session in the matter of Disaster Solutions
v. Monroe County. 16th Judicial Circuit Case No. 2019-CA-32-K. /
Page 13 of 20 /
1:30 P.M. L. CLOSED SESSIONS (CONTINUED)
3. An Attorney-Client Closed Session in the matter of Sunset Garden
Estate Land Trust 2/10/2014, by and through its Successor Trustee,
Simtrust Group LLC, and Sunset Gardens Farm, LLC v. Monroe
County, Florida, Case No. 19-CA-460-P.
1 4. An Attorney-Client Closed Session in the matter of BOCC vs.
Summerland Key Marina, LLC and George Secchiaroli, Case No.
2018-CA-1205-K.
5. An Attorney-Client Closed Session in the matter of Sugarloaf Wi-Fi,
Inc., etc., a Florida Business Corp., vs. Board of County
Commissioners of Monroe County, etc., et al., Case Nos. 3D19-0434
& 3DI9-0224, Third District Court of Appeal, State of Florida, Lower
Tribunal No. 17-0631-K.
6. An Attorney-Client Closed Session in the matter of Board of County
Commissioners of Monroe County, Florida v. Jerome Pfahning, Case
No. 15-CA-214-K.
7. An Attorney-Client Closed Session in the matter of Florida Keys
Aqueduct Authority, et. al. v. Florida Power and Light and Florida
Department of Environmental Protection, Division of Administrative
Hearings Case Nos. 20-2967 and 20-2968.
M. SHERIFF'S OFFICE
1. Approval of a Memorandum of Understanding (MOU) between the
Monroe County Sheriffs Office and Monroe County Board of County
Commissioners to apply for reimbursement of funds from the Urban
Area Security Initiative (UASI) FY 2019 Grant / Homeland Security
¢j Office of Domestic Preparedness with the City of Miami -
Memorandum of Agreement Number EMW-2019-SS-00049 /
Subgrant Agreement#R0075, by which the City of Miami sub-granted
$106,400.00 of which $53,200.00 was to be given to Monroe County
Sheriffs Office for the purchase of equipment approved by the
granting agency as well as other items.
�3 2. Request for Expenditure MCSO Law Enforcement Trust Fund.
3. Request for Expenditure for Federal Equitable Sharing Funds.
Page 14 of 20 1
N. COMMISSIONER'S ITEMS
✓V
I. COMMISSIONER CATES: Approval of a Resolution expressing the
support of the Board for the Florida Department of Transportation
installing a permanent traffic signal at U.S. I and College Road on
Stock Island.
6 2 ,
O. COUNTY CLERK
Q I. Approval of the minutes from the July 8, 2020 budget meeting; July
`> 15, 2020 regular meeting; July 21, 2020 special meeting; and July 27,
2020 budget meeting.
J 2. Discussion and direction regarding the verbal month to month
holdover lease with Greyhound Lines, Inc. as the company has vacated
the premises covered by the lease.
,..3 3. Approval of Tourist Development Council expenses for the month of
September 2020.
4. Approval of FKAA invoices $50,000 or over for the fiscal year (to
"6include salaries), relating to the Cudjoe Regional Wastewater System
Project.
5. Approval of FKAA invoices $50,000 or over for the fiscal year (to
/a include salaries), relating to the Cudjoe Regional Wastewater System
Project. The invoices under $50,000 are being provided for
information only.
6. Approval of BOCC Warrants (Including Payroll) for the month of
September 2020.
P. COUNTY ADMINISTRATOR
I. County Administrator's Monthly Report for October 2020.
10:30 A.M. 2. SUSTAINABILITY: Discussion and presentation of the newly
irevised $5.5 Billion preferred alternative developed by the U.S.
Army Corps of Engineers (USACE) and the option for the County
to select a Locally Preferred Plan under the partnership
agreement with USACE for investigating coastal storm risk
vulnerability for the Florida Keys.
Page 15 of 20 J
P. COUNTY ADMINISTRATOR(CONTINUED)
3. STRATEGIC PLANNING: Approval of the ievelt software
application contract for $33,150 annual) a total of$99,450 for 3
years). Achievelt, as the sole prod of this software platform, will
provide the Office of Strafe tanning - the capability to create,track
and manage county- e department level performance measures and
data - on on atform for the purpose of increased government
efficien nd effectiveness. The contract commitment is for three
y to obtain a 15%discount annually.
4. LEGISLATIVE AFFAIRS: Approval of annual agreement with
Capitol Group, Inc. (Robert Reyes) for continuing strategic
governmental consulting and lobbying services on behalf of Monroe
County in the legislative and executive branches of State government
effective October I. 2020.
5. LEGISLATIVE AFFAIRS: Approval of annual agreement with
Peebles and Smith (John Wayne Smith and Ryan Matthews) and Gray
Robinson (Dean Cannon) for continuing strategic governmental
✓ consulting and lobbying services on behalf of Monroe County in the
legislative and executive branches of State government effective
October I,2020.
6. LEGISLATIVE AFFAIRS: Approval of annual agreement with
e-j Thorn Run Partners (Greg Burns) for federal lobbying services on
behalf of Monroe County effective October 1,2020.
22 7. Approval of the reappointment of Mr. Rudy Krause to the Career
vJ Service Council for a 2-year term.
REVISED S. SUSTAINABILITY: Approval to enter into an interlocal agreement
with Broward County for financial support to the Southeast Florida
Regional Climate Change Compact to provide S275,000 over 3 years:
and to authorize Office of County Attorney to make minor non-
substantive edits to the subject agreement with review and approval as
to form, in case minor edits or clarifications become necessary.
9. SUSTAINABILITY: Approval to enter into Change Order #2 to
3 Stewardship Grant LP44073 from the Department of Environmental
Protection to authorize a time extension to December 31,2020.
Page 16 of 20
Q. /COUNTY ATTORNEY
I. County Attorney Report for October 2020.
2. Authorization to allow code compliance lien arising from Case
Q Number CE17050001 against DARLING J. NELSON and her
V property. I Thurmond Street. Key Largo, Florida, to remain in place
while the owner seeks grant funding to complete the mandatory sewer
connection and obtain compliance.
3. Authorization to initiate litigation against TJE PROPERTIES LLC and
its vacant parcel of land in the Replat Tract A Hammer Point Park,
(j Key Largo (RE: 00480112-000100) to seek compliance with the
County Code and enforce the lien(s) arising from code compliance
case number CE17100003.
4. Approval of Sixth Amendment to Agreement with law firm of
Johnson, Anselmo, Murdoch, Burke, Piper & Hochman, PA, to
i5 increase billing rates for attorneys and paralegals by SS/hour. in line
with rate increase approved by Florida Municipal Insurance Trust for
attorneys handling property and liability claims: also, revision to
Agreement regarding timekeeper changes.
5. Approval of First Amendment to legal services agreement with 5 law
Vivi.' firms led by Morgan & Morgan, outside counsel for litigation arising
Aft„.al out of the opioid epidemic. to adjust the insurance requirements in
UU Paragraph 9.
6. Approval to acquire the Tier III. IS lot located at 104 Jamaica Street on
Duck Key by paying off the tax lien of$5,703.19.
7. Approval to advertise an ordinance creating a new Section 20-80 of
the Monroe County Code, requiring property owners to remedy
deleterious discharges and infiltration and inflow to all wastewater
systems in the Florida Keys.
Page 17 of 20
1:30 P.M. R. PUBLIC HEARINGS
I. PLANNING AND ENVIRONMENTAL RESOURCES: The
second of two required public hearings to consider an ordinance by the
Monroe County Board of County Commissioners adopting
amendments to the Monroe County Land Development Code to amend
Section 130-75. the permitted and conditional uses of the Airport
District, to eliminate the conditional use requirement for public
airports; providing for severability; providing for repeal of conflicting
provisions; providing for transmittal to the State Land Planning
Agency and the Secretary of State; providing for amendment to and
incorporation in the Monroe County Land Development Code;
providing for an effective date. (File 2020-081).
2. PLANNING AND ENVIRONMENTAL RESOURCES: A public
hearing to consider an ordinance by the Monroe County Board of
County Commissioners extending an Interim Development Ordinance
as initially established on July 19, 2017 through Ordinance 012-2017,
and extended through Ordinance 027-2019, for an additional 365 days
to defer the approval of new applications or received applications that
have not been fully approved for Comprehensive Plan or Land
Development Code Amendments, Development Agreements
J (Including 380 Development Agreements), and Minor and Major
Conditional Use Permits (excluding applications proposing only
affordable housing dwelling units), with proposed occupancy by "three
unrelated people" or "two unrelated people and any children related to
either of them" of a dwelling unit, and applications utilizing the term
"lock-out.' commencing November 8, 2020, until the BOCC can
review and possibly amend the Comprehensive Plan and Land
Development Code regarding the definitions of dwelling unit;
household; family and the undefined term "lock-out" of a dwelling
unit; providing for expiration within 365 days of the effective date of
this Interim Development Ordinance or when the Comprehensive Plan
and Land Development Code amendments become effective,
whichever comes first; providing for severability; providing for
transmittal to the State Land Planning Agency and the Secretary of
State; providing for an effective date. (File 2020-066).
Page 18 of 201
1:30 P.M. R. PUBLIC HEARINGS (CONTINUED)
3. PLANNING AND ENVIRONMENTAL RESOURCES: A public
hearing to consider approval of a resolution transmitting an ordinance
by Monroe County Board of County Commissioners adopting
amendments to the Monroe County 2030 Comprehensive Plan
amending the Glossary to modify the definition of Accessory Use or
Accessory Structure, modify the definition of Dwelling Unit, delete
the definition of Family, modify the definition of Household, create a
definition for kitchen, create a definition for Lock-out Unit, modify the
definition of Transient Unit; create a definition for wet bar; and
amending Policy 101.3.5 to address the term Lock-out Unit; providing
for severability: providing for repeal of conflicting provisions;
providing for transmittal to the State Land Planning Agency and the
Secretary of State; providing for amendment to and incorporation in
the Monroe County Comprehensive Plan; providing for an effective
date. (File 2019-098).
4. PLANNING AND ENVIRONMENTAL RESOURCES: A public
hearing regarding adoption of an ordinance by the Monroe County
Board of County Commissioners amending Monroe County
Comprehensive Plan Policy 101.3.1 to allow the interchangeability of
v// mobile homes and RVs within Venture Out and eliminating the
possibility to transfer ROGO exemptions from Venture Out to other
locations outside of the Venture Out community, as proposed by
Smith/Hawks, PL on behalf of Venture Out at Cudjoe Cay
Condominium Association.
S. SOUNDING BOARD
10:00 A.M. . Request by George Smyth to speak to the Board of County
/ Commissioners regarding the cost data behind the Stillwright
Point elevation project.iT. /COMMISSIONER'S COMMENTS
Page 19 of 20
U. ADD ONS
1.
Su:5+4.ih al.f I'
I. , . . . : Authorization to enter into
revenue Grant Agreement SD001 I from the Florida Department of
Y Environmental Protection (FDEP) for $100,000 to fund the permitting
and procurement of a culvert for canal 475 on Geiger Key and the
Design, Permitting and Procurement of an organic removal and
back fill for Canal 84 as part of the County's canal restoration program.
2. COUNTY ATTORNEY: Approval to reimburse the Florida Keys
6 Aqueduct Authority in the amount of$53.365.25 for 50% of the legal
Fees generated by Lewis, Longman. and Walker. P.A. to date for the
administrative challenge to the Turkey Point NPDES permit.
3. PLANNING AND ENVIRONMENTAL RESOURCES: Approval
of a resolution authorizing the Monroe County Building Official to toll
the time limits for commencement of construction and required
inspections on building permits for properties located on Duck Keys
Harbour Island. Plantation Island. and Yacht Club Island, which are
affected by the FDOT 9-ton weight limit on Bimini Bridge. until 180
days after a solution for delivery of materials, including concrete, is
available.
4. COUNTY ATTORNEY: Approval of a Resolution setting weight
..iJJ� restrictions on certain Bridges in Duck Key.
5. LEGISLATIVE AFFAIRS: Approval of agreement with Capital City
Consulting to provide lobbying services on behalf of Monroe County
Sspecifically in executive branch of State government to advance the
County's pursuit of recurring funding for implementation of the
Florida Keys Stewardship Act, effective November I, 2020.
6. LEGISLATIVE AFFAIRS: Approval of agreements with 5 food
providers in Monroe County to respond to community's food
insecurity needs arising from the COVID-19 public health and
economic crisis, funded with Monroe County's CARES Act funds;and
l/ authorization for County Administrator to enter into similar provider
V agreements for critical needs using CARES Act funds in order to get
programs and services funded as soon as possible and expend CARES
Act funds before the deadline date of December 30,2020.
'.1-/ 7. LEGISLATIVE AFFAIRS: Discussion and approval of proposed
updated Allocation Plan for CARES Act funding to reflect proposed
allocations for Phases 2 and 3, The State is requesting that Counties
provide them with an allocation plan for these Phases. in order to
7/6
position counties to he able access these funds as expeditiously as
possible given the short time frame in which the funds must be
J (IDexpended (by December 30. 2020).
q u\ 0 g Page20 of20
a� ' �, J
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
October 21, 2020
Conducted via Communications Media Technology ("CMT")
/ TIME APPROXIMATES
9:00 A.M. V BOARD OF COUNTY COMMISSIONERS REGULAR MEETING
9:15 A.M/H1-3) LAND AUTHORITY
9:30 A.MVVVVVV/(I1-2) BOARD OF GOVERNORS
9:45 A.M.y(El) TAX COLLECTOR: Presentation of excess fee check to the County
Commission.
9:50 A.M. qJ1) COVID-19 UPDATE w- 41 u 7 it. L
V t i
10:00 A.M. (S1 SOUNDING BOARD: Request by George Smyth to speak to the Board of
County Commissioners regarding the cost data behind the Stillwright Point
elevation project.
10:30 A.M. (P2) SUSTAINABILITY: Discussion and presentation of the newly revised
$5.5 Billion preferred alternative developed by the U.S. Army Corps of
�\/// Engineers (USACE) and the option for the County to select a Locally
Preferred Plan under the partnership agreement with USACE for
Q investigating coastal storm risk vulnerability for the Florida Keys.
11:00 A.M. (C2 ) AIRPORT: Presentation by the Director of Airports of the New
Concourse A 15% schematic design project at Key West International
Airport. The preliminary design defined the project scope, operational
parameters, statement of probable construction costs and phasing. The
overall project includes programming, design, permitting, financing, and
construction. The program is comprised of several elements to improve
the level of service to passengers and tenants.
(10/13/20-Lv)
12:00 P.M. UNCH
1:30 P.M. (R1-4) UBLIC HEARINGS
1:30 P.M. (L1-7) CLOSED SESSIONS*
* Closed Sessions will be held upon conclusion of the remainder of the agenda.
(10/13/20-LY)