Resolution 144-2020 a.
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RESOLUTION NO. 144 -2020
A RESOLUTION OF THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS ACCEPTING AND APPROVING THAT CERTAIN
FLORIDA DEPARTMENT OF TRANSPORTATION ("FOOT")
AMENDMENT ONE ("SUPPLEMENTAL AGREEMEENT NO. 1") TO
EXISTING JOINT PARTICIPATION AGREEMENT ("JPA") NO. G1A71
PREVIOUSLY EXECUTED BETWEEN THE FDOT AND MONROE
COUNTY.
WHEREAS, the State of Florida through the FDOT and the Monroe County Board of County
Commissioners("Monroe County"or the"County"), mutually recognize the need for transportation planning
functions including but not limited to transportation concurrency review, traffic engineering support, the
County's biennial U.S. I Arterial Time and Delay Study, the performance of miscellaneous public
transportation planning studies, utilization of consultants to provide for transportation planning assistance
required in connection with review of development applications, and maintenance and updates to long-range
transportation plans, the Monroe County Comprehensive Plan, the Monroe County Code of Ordinances, and
the Monroe County Land Development Code, as necessary; and
WHEREAS, due to FDOT administrative updates and contract formats, the FDOT previously
requested that it and Monroe County enter into a new JPA that shall fund the County's transportation planning
functions;and
WHEREAS, pursuant to that request, FDOT and the County on May 22, 2019, mutually approved
and adopted JPA No. G1A71; and
WHEREAS, proposed Amendment One ("Supplemental Agreement No. I") to existing JPA No.
GIA71 (the "agreement") will extend the subject agreement to June 301h, 2022, and shall increase its total
amount from $300,000, to a total of$600,000, and shall increase the portion required of the County from
$37,500 to $75,000.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
MONROE COUNTY,FLORIDA:
Section 1. Recitals and Leeislative Intent. The foregoing recitals are true and correct, and are
hereby incorporated as if fully stated herein.
Section 2. That certain Supplemental Agreement No. I before the Board of Commissioners of
Monroe County, Florida, at its regular May 201h, 2020, meeting, an unexecuted copy of which for ease of
reference is attached hereto, is hereby accepted and approved.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at
its regular meeting held on the 20'h day of May, 2020.
Mayor Heather Carruthers Yes
Mayor Pro Tern Michelle Coldiron Yes
Commissioner Craig Cates Yes
Commissioner David P. Rice Yes _
, Commissioner Sylvia J. Murphy Yes
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MONROE COUNTY BOARD OF C UNTY COMMISSIONERS
tl BY:
Mayor Heath Ca th s
(BEAU
A7 ST: KEVIN MADOK, CLERK MON_ROE COUNTY ATTORRNEY
M
AS DEPUTY CLERK
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DocuSign Envelope ID:5AFD93D4-5718-438E-87A5-OAA2CE780E8B
AMENDMENT ONE TO JOINT PARTICIPATION AGREEMENT
BETWEEN
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AND
MONROE COUNTY
This Amendment One to Joint Participation Agreement G1A71,executed on June 10,2019
(the"Contract")incorporated herein by reference,between Monroe County,a political subdivision
of the State of Florida("COUNTY"),and the State of Florida Department of Transportation,a
component agency of the State of Florida("DEPARTMENT'),programmed under Financial
Project Number 252228-1-14-09('PROJECT"),is entered into this 12 day of June
202D
RECITALS:
WHEREAS,the Contract was entered into by both parties pursuant to the approval of the
DEPARTMENT and of the COUNTY by Resolution No. 143-2019,adopted on May 22,2019,in
the total amount of Three Hundred Thousand Dollars($300,000.00);and
WHEREAS,it is necessary to increase the total Contract amount by Three
Hundred Thousand Dollars($300,000.00)to provide additional dollars needed to the
PROJECT es identified in the attached Exhibit "B", "Amended Financial Summary",which
is herein incorporated
WHEREAS,the COUNTY will invoice the DEPARTMENT on a quarterly basis for
completed work.The COUNTY must submit the final invoice on this PROJECT to the
DEPARTMENT within one hundred twenty(120)days after the expiration of this Agreement.
NOW,THEREFORE,for the considerations hereinafter set forth:
The Contract dated June 10,2019,is hereby amended as follows:
Financial Provision;shall be increased by an amount not to exceed Three Hundred
Thousand Dollars($300,000.00). The contract shall not exceed Six Hundred Thousand
Dollars($600,000.00).
Exhibit"A"—Scone of Services—No change to Scope of Services.
Exhibit"B" shall be supplemented by the increased amount of Three Hundred Thousand
Dollars($300,000.00) in the attached Exhibit"B".
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Exhibit "C" shall be supplemented by incorporating the Resolution approving this
Amendment One to Joint Participation Agreement Between State of Florida Department
of Transportation and Monroe County in the attached Exhibit C.
Section 2 —General Requirements shall be amended to extend the completion date of the
PROJECT to June 30, 2022,
Page 2 of 7
*Ma Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number 4 252228-1-14-08
Docusign Envelope ID:5AFD93D4-5718-438E-87A5-0AA2CE780E5B
All other terms and conditions of the Contract are in effect and remain unchanged.
MONROE COUNTY: STATE OF FLORIDA,DEPARTMENT OF
TRANSPORTATION:
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LEGAL REVIEW: LEGAL REVIEW:
Dowsnned by;
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By:
COUNTY ATTORNEY District Chief Counsel
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EXHIBIT "A"
SCOPE OF SERVICES
TASK 1: TRANSPORTATION PLANNING CONSULTANT SUPPORT
The purpose of this task is to provide funding assistance for the transportation planning
consultant to support the Monroe County Transportation Planning program. This support
will provide assistance for general transportation planning and analysis activities.The
activities will include short and long range transportation planning, plan updates, planning
studies, traffic operational analyses, data collection, technical support, and review of
development proposals. The activities may also include bicycle and pedestrian planning and
analysis, scenic highway planning, coordination,and designation activities,and other
activities necessary to support the transportation planning program of Monroe County.
The Monroe County staff will administer the consultant contract, issue task work orders,
review consultant products and progress reports,prepare invoices for submission to the
Department, and participate in transportation planning, analysis, and data collection
activities as necessary.
TASK 2: TRANSPORTATION PLANNING STAFF ASSISTANCE
The purpose of this task is to provide funding assistance for the transportation planning
staff positions to support the Monroe County Transportation Planning program. The
transportation planning program will include short and long range transportation planning,
plan updates, planning studies, traffic operational analyses, data collection, technical
support, and review of development proposals. The activities may also include bicycle and
pedestrian planning and analysis, scenic highway planning, coordination, and designation
activities, and other activities necessary to support the transportation planning program of
Monroe County. The transportation planning staff responsibilities will include all activities
necessary to carry out the Transportation Planning program of the County, such as
coordination and meeting with the Department on a quarterly basis and managing the work
activities of the consultant.
The transportation planning staff will provide a variety of administrative tasks including, but
not limited to the following: administer the consultant contract; participate in the consultant
selection process; oversee the transportation planning consultant activities; issue task work
orders; review consultant work products; review consultant progress reports, and prepare
quarterly progress reports for the Department; meet with the Department's project manager
quarterly;prepare invoices for submission to the Department(in a Department approved
format); and generally manage the transportation planning program of the County.
Page 4 of
Joint Participation Agreement between the Florida Department of Transportation and Monroe County
Financial Project Number d 252228-1-14-08
DocuSign Envelope ID:5AFD93D4-5718-438E-87 5-0AA2CE780E8B
FDOT Flnanclal Project Number•. 252228-1-14-09
County: Monroe
FDOT Project Manager:Ken Jeffries,(305)470-5445
COUNTY Project Manger:Emily Sctemper,(305)453-8772
Page S of7
John Participation Agrnwwa bws ,the Flo Ma 0rpont Ohm:punt,.is and Monroe
Cower Fhws W'mien Member 11 25r2r8-I-1449
EXHIBIT "B"
FINANCIAL SUMMARY
Estimated PROJECT costs and deliverables for reimbursement are below listed:
The public agency may distribute funds between Tasks 1 & 2 as needed to effectively complete
the project.All transportation planning activities will be documented in the quarterly progress
reports to the Department.
The costs of travel and equipment are to be borne by the public agency and are not reimbursable
under this Agreement.
Eligible Tasks Total Cost
Task I
Consultant Fees $100,000.00
Unanticipated Cost for Transportation Issues $100,000.00
Task 2—Salary & Fringe Benefits
Transportation Planning Manager $200,000.00
Growth Management Transportation Planner $200,000.00
Total PROJECT costs eligible for reimbursement by the DEPARTMENT:
$525,000.00 The COUNTY 's contribution shall be: $75,000.00
Total PROJECT Cost Estimate: $600,000.00
Page 6 of 7
Joint Participation Agreement between the Honda Department of'transportation and Monroe
County Financial Protect Number rc 252228-1-14-08
EXHIBIT"C"
RESOLUTION 1.
To be herein incorporated once approved by the COUNTY Commission.
Page 7 of 7
Jowl Pariiclpanon Agreement between the Florida Deportment of Transportation and Monroe
County Financial Project.Number u252228-I-N-08