11/19/2020 to 11/18/2024 Monroe County Purchasingrocs
COUNTYATTACHMENT D.6
ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS 0,00£ .0
F�C� tt...................
c Contract
; ctiv to
Expiration Date: months firom WEKE
Contract Purpose/Description:
tr t is Agreement Contract Amendment/Extension newa�
Contract Manager: fi t3176 Fleet i /Stop
��. to —(—Dep,artme'n—t/Stop
CONTRACT COSTS
Total llar Value of Contract: $ $8,580.96Current ear Portion: $179.86
(must be less t are 5 ,g t (if tnuftiyear agreement then
requires BOCC approval,oval the
teal cumulative rarnount is wwdlan
5 00Ga()%
Budgeted? sFgj cc tot ry a: 2350 - -30 � .............. m .�.... ..� ... �.__...
Grant: ... .. m. .._......
ADDITIONAL.COSTS
-------
Estimated at Ongoing Costs: N/A / r For: N/
antenance,ufi1ifi-!ejJanitoriP1,ssistri s,etc.
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Deb rtment;Head 11/13/ " :]No I _r � ® _ 11/13/202
sk Managem nt 11/1 / 0 a0 No[x] ma.ria �. _.,. ._.. .. 11/16/ 0 0
r=:
aunty Attorney No Ctrrist'sraeLlrrZber€Barra��vs
aurrtu No Irsurartc 6uir �. .
Page 67 of 70
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Customer: ONROE,COUNTY OF
Bilrro: COUNTY OF MONROE install: MONROE COUNTY FLEET
FLEET ANAGE ENT MANAGEMENT
6LV0 BLV0
3583 S ROOSEVELT 3593 S ROOSEVELT
KEY WEST,FL 33040-5209 KEY WEST,FL 33040-5209
State or Local Government Negotiated Contract:072775900
�a
1. 14 E X15
1 Line Fax Lease Tenn: 46 months Xerox WG7535P 5/N K2453 1262/2020
Convenience Stapler Purchase Option: FMV Trade-In as of Payment 56
Wireless Kit
Customer Ed
Analyst Services
t
1.C01 5F6 eluded for all prints
White ,001+ $0.0050 _Pricing Fix far Terrn
Impressions
2:Color '1-1,000 included
Impressions 1,001+ $ a0450
Total $178.77 Minimum Payments(Excluding Applicable Taxes)
}S:F-'Y 'aN.Geh lPNanYlk'. G.—� ram",Pw.YM'.5�.�.�,kiN.%Y23� NtCs1.113€' `. ddN0.5 4i��S%^.5:�P2. %..a.AE. b'€X4.-S SFi�AS-. C.GG236kUSP1012U`S.�NSGO'-AIFiCfiit4C44A(YSAtUQtta-Su a�M'Sam£�-au^srv�l'V\. aauuvaac�isaih 1. 'bvkl.f AS..:3usfi ffi
Custanne acknowledges receipt a€the terms of this agreement Thank You for your business!
which consists o€2 pages including this face page. This Agreement is proudly presented by Xerox and
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Signer: PRINT NA E> Phone, (305)295-3176 Bert Budde
(30 1
Roman Gastesi For information on your Xerox Account,go to
Signature: Bate: wmv xerox eery c�rr�nt la aoemeri(
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WS W5$925 11117/202 11:13:43 Confidential-Copyrightc,2008 XEROX CORPORATION.Al!rights reserved. Page 1 of 2
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INTRODUCTION: during the Term,you will have the right terminate this Agreement on the last day of the i
1.NEGOTIATED CONTRACT. The Products are subject solely to the terms in the fiscal period for which sufficient appropriations were received without penalty or t
Negotiated Contract identified on the face of this Agreement,and,for any option you expense to you,except as to the portion of payments required hereunder for which
have selected that is not addressed in the Negotiated Contract,the then-current funds have been appropriated and budgeted.If you elect to terminate this Agreement,
standard Xerox terms for such option, you will return the Equipment,at your expense,to a location designated by Xerox and,
GOVER E T TE S: when returned,the Equipment will be in good condition and free of all liens and
7. REPRESENTATIONS & WARRANTIES. This provision is applicable to encumbrances.You will then be released from any further payment obligations beyond
governmental entities only. You represent and warrant, as of the date of this those payments due for the current fiscal year(with Xerox retaining all sums paid to {
Agreement,that.(1)you are a State or a fully constituted political subdivision or agency date).At least 30 days prior to the end of your fiscal year,your chief executive officer i
of the State in which you are located and are authorized to enter into,and carry out, (or legal counsel)will certify in writing that(a)despite reasonable efforts to obtain
your obligations under this Agreement and any other documents required to be sufficient appropriations,funds have not been appropriated for the ensuing fiscal
delivered in connection with this Agreement(collectively,the"Documents');(2)the period,and(b)you have exhausted all funds legally available for the payment of
Documents have been duly authorized,executed and delivered by you in accordance amounts due and to become due under this Agreement.To the extent permitted by
with all applicable laws,rules,ordinances and regulations(including all applicable laws applicable law,you will not use this non-appropriation provision as a substitute for
governing open meetings,public bidding and appropriations required in connection with convenience termination.
this Agreement and the acquisition of the Equipment)and are valid,legal,binding PRICING OFFE ING SELECTED:
agreements,enforceable in accordance with their terms;(3)the person(s)signing the 4.FIXED PRICING. If"Pricing Fixed for Term"is identified in Maintenance Plan 1
Documents have the authority to do so,are acting with the full authorization of your Features,the maintenance component of the Minimum Payment and Print Charges will 1
governing body and hold the offices indicated below their signatures,each of which are not increase during the initial Tenn of this Agreement.
genuine; (4) the Equipment is essential to the immediate performance of a GENERAL TERMS&CONDITIONS:
governmental or proprietary function by you within the scope of your authority and will 5.REMOTE SERVICES.Certain models of Equipment are supported and serviced
be used during the Term only by you and only to perform such function;(5)your using data that is automatically collected by Xerox or transmitted to or from Xerox by
payment obligations under this Agreement constitute a current expense and not a debt the Equipment connected to your network("Remote Data)via electronic transmission
under applicable state law and no provision of this Agreement constitutes a pledge of to a secure off-site location('Remote Data Access'), Remote Data Access also
your tax or general revenues,and any provision that is so construed by a court of enables Xerox to transmit Releases of Software to you and to remotely diagnose and
cornpetentjurisdiction is void from the inception of this Agreement;and(6)all payments modify Equipment to repair and correct malfunctions.Examples of Remote Data include
due and to become due under this Agreement are payable from sources other than ad product registration,meter read,supply level,Equipment configuration and settings, €
valorem taxes..Your payment is due within 45 days of the invoice date. software version,and problemifault code data.Remote Data may be used by Xerox for
.FUNDING. rhis provision is applicable to governmental entitles only.You intend to billing,report generation,supplies replenishment,support services,recommending
remit and reasonably believe that moneys in an amount sufficient to remit all payments additional products and services,and product improvemenddevelopment purposes.
due and to become due during the Term can and will lawfully be appropriated and Remote Data will be transmitted to and from you in a secure manner specified by
made available to permit your continued utilization of the Products and the performance Xerox.Remote Data Access will not allow Xerox to read,view or download the content
of its essential function during the Term.The person in charge of preparing your budget of any of your documents or other information residing on or passing through the
will include in each of your fiscal budgets a request for the payments due and to Equipment or your information management systems.You grant the right to Xerox,
become due under this Agreement in such fiscal period.You acknowledge that without charge,to conduct Remote Data Access for the purposes described above.
appropriation of moneys for payment required under this Agreement is a governmental Upon Xerox's request,you will provide contact information for Equipment such as name
function that you cannot contractually commit to in advance,and this Agreement does and address of your contact and IP and physical addressesAocations of Equipment, f,
not constitute:(1)a multiple fiscal year direct or indirect debt or financial obligation;(2) You will enable Remote Data Access via a method prescribed by Xerox,and you will
an obligation payable in any fiscal year beyond the fiscal year for which funds are provide reasonable assistance to allow Xerox to provide Remote Data Access.Unless
lawfully appropriated,or(3)an obligation creating a pledge of or a lien on your tax or Xerox deems Equipment incapable of Remote Data Access,you will ensure that
general revenues. If your governing board does not approve an appropriation of funds Remote Data Access is maintained at all times Maintenance Services are being
at any time during the Term for payrents due and to become due for a fiscal year performed,
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S W5E825 11117/202011:13:44 Confidential-Copyrightc 2008 XEROX CORPORATION.All rights reserved Page 2 of 2
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Presented to MC Key West Garage 8145h
y Bert Budde
On 11/11/2020
State or Local Govemment Negotiated Contract:072778900
- r-
1w 14X C8145H)
.1 Line Fax
Lease Terre: 46 months Xerox C7535P S1 KK02439 12d2/2020
Convenience Stapler Purchase Option: ENV Trade-In as of Payment 56
Wireless Kit
Customer Ed
Analyst services
......_._.._.
1.C8145H Included for all prints
White '2, 1� 0.0050 -Pacing Fix for Terra
Impressions
i ! �
2:Color 1-1 r00 Included
Impressions 1 1+ 0.040
_ .
Total 176077 Minimum Payments(Excluding Applicable Taxes)
. m,e, r
AI!information in this proposal is considered confidential and is for the sole use of MC Key blest Garage 8145h. If you
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would like to acquire the solution described in this proposal,we would be happy to offer a Xerox order agreement
Pricing is subject to credit approval and is valid until 12111/2020, 1
For any questions,please contact roe at(305)296-6203 $
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{... v S 15525 11f111202 06:47. 0 Confientla!-Copyrights 2000 XEttOX COP�l2TIC ,All nghts reserved. Page 1 of 1
C81 30/C81 35/C8145/C81 55/C8170
/\ eroxl Altal_ lnk `�`
Color Multifunction Printer
The Ideal Dgitol Workplace Assistant for Demanding Teams
6
INN
1� i%R M11
Connect Key'
xerox",
Xerox Altall.-ink C8130/'C8135,,"�"--81[z,,S/C8] 55/C8170
Color MUltifunction Printer
M:inrt it done i ight.,` Altal-ink wril help YOU do a lot. more ti-l .fry
pririL Yo,",J oan (J.,o(:l.jrnent worlyflows and Imnnect
to fl-ie systten. s thiat i i-,n yok.�r bu,shness — -,eamlessly. Protected by
coi nlc:;irehenslve sect..jrity l'e(,.,.:ltr,!res, they are trr.je Workplace Assistalrits
rticj( Ml free up 6r,ne for Ali; .ato do more o' what realy mictt.tefs,
A Pry 0;D U('T 1, V E, W 0 R K E X il E R E,N C E simplify Urne-consurtning,repetitive or
OR Ai.,L complex processes as your business evolves-
Feel right at horne instant(y with Artal-ink. Simplify 11 support as your fleet grows.
The intirinve and persrsno�ized tabiet-like Fleet.Orchestrator cr(loW5 You'0 OG�lr,!St Intuitive User Experience
configurations and settings on w!your
miterface balances simplicity and efficiency, rn1c)y a tatAct hke exPenencc w",gusti e
dev� es at once.Perform interactive training ocsed trij hsi iccreen contirr,s wnci
and reduces steps to complete tasks with a �.
rind support your use f ight from your easy pe.sw a,ization,pius�,irnp,i-WC,fkf,cms
single too.
desi(top with the Remote Control Panel,
Not ve nccibil'ty featuies,like W, F,Direct MoksHe and Cioud Ready
(opt onal i,make it easy for workers to print C 0 Ni P R:E i'i E N S 1 V E S E C R I T Y Be. ole meb�,t, (,jc id e,amd
frorni their mobile dev;ces and access the
�ugntfriimtileuas,irtefface
advanced Altabnk capabilities such cis Xerox Stop threats where they start wit',the
@Pr,nd3yXerox App,Google Cloud Print',Xerox comprehensive protection that's trusted by Comprehensive Security
Print Service Ping in for Android"or Airisnnt the nicest security rninded businesses and M.,ventrjnuuthwized access,0.0e<t tnre,1s
(3overnrrienLs, and Protect data and clorument,with nw;'t is,
AltaLink devices bridge the physical and o,yiwehensive sec.nty
diaital worlds with cipps and advanced Built in security,including the Altai-ink Trusted,
Enables Intelligent Workplicce Services
scanning (apabdithes that allow you to Boot that protects the,rit6glity of the device Secmniess mteg,cnon with Xc-i x 1-toldgent
cligitize foute and pror.essinfonmation in a rtart up process from rnClICIOUS actions,McAfee VV,)1'kv!c..1ce der--E rk,It A-Vid
soup.Automate tedious tasks to save time whiteirsting arid integratioms with McAfee ePO M-,,Kri,Q',E'ef f is.ienc y,empOotree wolkj ti,,ty
and reduce errors. and Ciscis ISE that neut Valise threats instantly at arid se,U ri",
Translate documents to 50+languages with the the device and protect the network,Conf guraticin Gateway to New PossilsHities
Xerox I Ironslate and Print App,Convert hard Watchdog monitors and automatically Tmnsfo,in�ie winy you%o.k voth tne Qpp:
remediates critical 11'del ned security settrng�,, tl,e,sxwx App GWc-y,Or aia%e o'ie of aj,
copy to audio for easy hstenring on the go with partne deve,cip a c'ustom,so,ArW',"Or You,
the Xerox's Audio Document,-,App.And get your Native Security Infonnnabon w,,d Event
Fmd out more rams!how yo,i J wo,k
note off the page and into the Management(SIEM)simplifies ierhulting smiarte-0,, ,%v,(0 'c""t 1,1-y
digital world with the Xerox I Note'or iverter App, and mmiagernent of se-c-cirity events.Arid
integration with Xensx' Printer Security ............................................................-...........
Audit Sewic.e.available as part of Xerox'
Intelligent Workplace Serw(-es,helps maximize
Big jobs,small jobs and everything in printer fleet,document andkontent security,
between—Altal-ink can be custornized to
do it all.Your dhojce of finishing outruns and
accessories means you can configwe your COLOR WHERE IT C08,JNTS
device for tiny type of document.
High-res al.tion output of 1200 x 21400 dpi
The speed of biusiness has never moved and best-in-class HD Super Fine EA Toner plus
superior color rendering and consistency will
so fast,but he AltaLink ma kes i t easy to
give YOUr documents clarity arid irripuLt.You
keep up, Ian k
can also Upgrade your Alto Link C81 00 Series
Stay in the fact lane with,access to the Xe,ox with the Xerox"EX C8100 Print Server
J�
M
App Gallery,It's your gateway to an ever- Powered by Fiery",deirvering more options
growing collection of a.pps designed to for Professional-looking documents.
Xerox AitaLink C8130",'L'8135/�'-81�iS/IC8155/C8170
Color Multif urn ction Printer
------------------------------ --- ----------- ---
Single-Poss Duplex Automatic USER INI ERFACE
Document Feeder(DADF) Into itive Tablet-Like 10.1-inch
'U'VosUmebysmuAtia FIC"NN
Arinmngbot' vhsi,rJ�wc �ded al hie
Col.,Touchscreen i`cutorn,:a
focronenw,up m 27(,1�Jnp e,,� Cud et,yijj kieff'OHM trl'�K:,ln'�,5t 0
pet rnmt,te i�pin, fieve tops,T=y* our:ca
810
.................
I N N 0 VAT I F" 1' c.C H N 0 L 0 G I E 5
Xerox'Integrated RFID Card
P,A P E R I hl P T Reader iispuclncfls adds card iscied
Two 520-sheet Adjustable Trays cornason suppo;,"fo�izve�
90 access corcs,
with a i tunfrry-liations,?rosy 1 handie',fnedicl
sizes up to 11 7 x 17 1n 'A3' no Trov 2
Near Field Communication(NFQ
nondles n)edic SlZeS UP to 12x 18 in.I SRA3
Top-to-Pair wlo ei,,,to top then
ns,",lade device to the Aftal-in<C8 100
Seiiec was pone,and quickly conne,,t
with the MFP
d
Envelope Kit(opnonal—replaces Troy 14 Smart Proximity Sensor etects
when u,eis are nectiby it conseive�
provide.feeding of up as 60 envelopes
e ergy during it ma)ve proicids and
WOW,
sell outomadctoy cictrvota tire dev ce
when a use,approaches.
.................................................................
PAPER OUIPUI FINISHERS
High Capacity Tandem Troy Configuration
holds c total potser capacity of up to
3,140 sheets Four Tray Module Configuration
lavailab e for C8130,C8135)holes a told
Of UP to 2,180 sheets
Bypass Troy handies up to 100
sheets Custorn nzes 3 5 x 3 9
to 12,6 Y 52 in 89 a 98 rare
to 320 x 1.320 ram
'go fe sr
High-Capacity Office Finisher Business Ready C-Fold/Z-Fold Unit BR Booklet Maker
Feeder toptiona)head (oppono; provide,, (BR)Finisher(optiona tispitionoQ adds C fold, Finisher(optional)
3,000 sheet,,of letter?A4 advonr:ed firrisi,[,P gives you advonced Z-fo d o,,d Z-ho f-fold to Creole 64-page
paper,increti,ing the functions,optVnol fir sning functions the BR Frrrsher or waddle-stitched booklets
ximum pope,copo RY o, �,Prtsr:,,Lore end ct a areal Value BR Booklet h1cker (2 to 16 sheets)
i
to 6,140 sheet 'I stitch bookiet, Fini,he,,
Making it cispobje of
60 page rsook?ot,
(2 to 15 sheets).
LONG S� EET PRINt"
Long Sheet Feed Kit(aptiona,:pr onde,.
the abi.fty to prvor up to 12 6 x 52 in,I
320 x 1,320 imn medus
r Dual Offset Catch Tray Integrated Office Finisher Convenience Stapler
(cwculable when no firustous ore (optionG,who('8130IC81351 (optional)staples up to 50
nstclied,Sing,e Offset Catch Troy C8145.'C8155)provides sheets of 20 re. 75 qpOn
i
with finishers) 500 sheet stacking carrel50-sheist, nsedus.
2 riosit;on sircipling.
..................................
Pa-pe;capac,t,,es are baNedo,-,20tb 75 gsan stock;,Clpacides will vary with diffefen,werght stock.,
Xerox Al _aLink _8130/C I 3E.#1Ct"t1 ` 5/ tiers/ _t-1 tt, CorinectKey'
Speed(Co..r16[ocr ci,c White) Ups to i,E 3D hpn,, Cr_- Ur ca 35-:5 pr,m— _. U p,io 45r 5 r hk,,r a_ ^to 55 s p ry _._ Lt r C,70 70 pyarn
tvlonti,lr Caty C,x:1c' Lip.o,90.000 p arare, is;;k 10,tv.rj r.pes ,_., i p,o 2:)cJ,.�,.,Page,, _, kipr 3d"t<fl 1u Pa
alee:_ UptG 3CtD,ptsya hoses
land irr vex Psees.situ err as,, d`Lrnir aj,n,28(36 SSD Optional:St?t GL HOD INTE k'itltA QLcM¢ouc 1 9Ctizoi Gb s yscern mentrat 8#a@ S Ste'T�mere€wt Altat,rrk Ci3170I
Cannecity iv 1€3t?C,1C,r11CItldEose I Ethernet H,Ih Saved USt 2 U d re t ice ra W F As E D,re,z with cil-Co cis Xerox Cy.mi Band.'d€e(ess K.r.City,Lluet,nits(Beacon)
on)
Optional l(lionicoller Xerums EX c C8100 Flint Serser Powered b F ergs
Cop y and N 5,ur CoPIs Resolution:Up to 600 x 600 d: Print Resolution:Up to 1200 x 2400 dpi
F'i;t-Copy Co k 7»,e(,a,fast a 7 d_t,:t i.,r.S..;_, + 0 riooncl,,block Lad vase SO rT2:,r., .e,tie 4 XO Lr,,,osc nciE .„L.r s `0 4 DC! c o€.d's color/3 20
(fro€T';platenswarrmed-rap sir:ate7 reoimds b.be it nr s-v+h,te selcrah,brat e ano,>t 7e second,,black-and wh le
Fir=_;€-Pr Fit Our i,Ore(as fast m} 570,e- .w,,--.,-,,, a20.ex,, d.E,(n�.k and w"ate 490:ecwrr.F,,,,nr''3.80 459.a:4.;rd. u,.7r'1-27a 33y3 actions rrst€rr,36ti
,emrsir h sick and-=kh°e:r r in k;ara.d+and chute aeecona,bloek-and win,€e
Pei De.,cr rt'n Lc.n xuage- Adobe'Az dScr,-t'3',Anode'PDF PCs`Si,,PCLi a
€.per e ksuu" Stancold Single-Pass Duplex Automatic Document Feeder(DADFn UP to 82 part s,naitle,1 141 epee,duplex girt€gip,;130 sheet okra::sy tear AIteL,nk;C813WC8135�.......
€t81451tTE'15S Paper zes 3 4,4 99€n-t„11 7 x 17:n 85 x 125 ram t t 297 x 432 arm Up to 135 ppr,irt plea'270.pro duplex+200 dp 250':,hear capeac ty I,r
A,t,alink€:`8170 Papa zee 3'ax49 to €:,117>,'f1 n;85s.12"min io297x432rnin.
Bypass Tray:100 sheets.Cu rarer s+zr, n i x 3 9 tes 12 6 x 52 as '89 x 96 nnra to 320 x 1,320 car=- SEFr
Tray1. S2€g sheets Custorn,ins"'55x72in-to117),t7:n!140x'182remus,2 7x432ramfSEF?
Tray Y 520 sheets Custom sizes 5 5 x 7:to to 12 x 18 m 140 x 182 mna to SRt,_FSEF7
Choose One Four Tray Moduie: Trtsys 3 and 4- avadcible with AitaLsnk C8130IC813Sr 1,040 spouts,520 sheets each,t.ust.arn sxes S m x 72 to A x IN in ;140 x 182 a
to rRA3-',SEEP"{tarsi;u ndcod paper capes to 2180 she ets
High Capacity Tandem Tray Module:2 000 cheers,S zes.8 5 x 11 at cA4 "loal standard paper rope.sty 3,140 s`eet,
Opt i Mc; High-Capacity Feeder(HCF):Up to 3,0pD-hems:Size s 5 x 11 n.'A4 long edge feed,Mae.(spear ueapes ty wait HCF 6140 hee_t,
Envelope Tray(replaces Tray 1):Upr to 60 enrrelakce� tvsth Auto Size dete'=:_t„err of snrne sizes
Long Sheet Feed Kit(banner printrng) >P x 52 n s 310 x I,32U,nin
f ,;sir,€rr„p_c 5tc'andtud Dual Offset Catch Tray ;,t:ars.ai,rciwfrn. r.,.e.„,:re ..,tnrte,::;h,d}-2a`1,haers.a,n,Pat'e-rrTrup Iddrireets
Integrated Office Finisher,Available vv to AltaUnk C8130,C81351t_d:451C8155,staple pointons:errant and rear stmoilks 500 sheets,kat,a,ker,5d cheek'.;stapl erg.
Opt_€:teal 2 ever it_on sl:ephng
Office Finisheu2,;7f,1C3-sheet cracker,50sra._ts,.timpleu2-pasLor noYingOpwardfrOle pLiem,optional brother m,ku(or te,sardalesuich2 h,1„"tenet-.SC pages,
BR Finisher.3,000 chest ste€leer and 500:sheet tap Cray,50-=,nee m,k pox i an kropling and:213-hole punch no
BR Bookies Maker Finisher, �5040 sheetsaalrrercand 500 Uaeeet trp troy, -Saeger trUatipudton,Stap((ng Grid 213 hoe punch ask PIL�suddte;t to t
booklet seeking(n to`E sheet t EL Gorge end V-Er;'.d no
C-Fold/Z-Fold Unhu Acids Z hoddng.Lett L'-f.,ld ney and Letter I.-f,;ding to the EP Rnisher anr3 BR Booklet tanker F r_aher
Convenience Stapler:5f Sheet;t€alFrina ciLdrorWork Suifwel
RNTU1t cr, U rn EA, , ,Yoe,L.
custarnize Custom to user intr dace,show bade Erin r ons t..ernaialize user ex.,enr_nce with o amen-c ct on,create 1 iu;.cPr fi ts.autz,;wGket.p vr;tfr rirTatzrt Prr;x
P,,n;Drivers Job idaent dcation,b d,rertrrnc Status,son,Pxto-.lor r-,Xerox,,Global Pr rat Driver',Appl,at:on Default.,Xercur'Pull P-at Driver
Xerox IFrnbtt-t-x.sra Web Scever PC v F ob,ic Status In1r,imtait.r,Scour is S;e cctoo.'awmc-t,'Ikn'ng Rem,Oreh;lnu;t.,r Cemfi urcasor_`whc r.,scl oneC,,,��€e, E`._.r.
Print Features Print from USB,Print'rare taeur Repo r,t,r t s"Duopb,.x.Jew Ed ve and Dnogle C45,ve,arara;ple Set,Sand Job,Booklet€;rr,:at on,Sucre and r ro ail Diver Settings,
Scu(rr2 Job F.Xonitot nr Appl,c{-i,Joe,Cot co d i"um-ceded Pint on.Mort Mode Loni Sheet Hdsnne i_Wr ntjr€P
Scan and Fax Scan Preview,Scan no USBIEnxi 1fkssd amk(F P1SFFP:.Mnh,'Stan L.Clouc Repo-,,,loner iDropbox,Drre Drive cnd t oogle Ce vat. Scc n F51e Fcarnicas FDF PDF,A
XPS,1 PIS.TIFF,f onvenien.e Features sa,.r ua Homos item hable PDF.`s ngleAvlulti-page FDF=XP5,i IFF paratatarcl protected PD,Fox Features-Vtirslis up Has
one re,s raw,I,r¢=Options can-able,=rr.,.a,.,.{_Pack L,..,. ire,tT Fox,Fox Fc'rrovrd€tsErsa€. IFraxu,'. nct,Add es;Book,,,, ,ere ..<.,:.,grtc,or, 0l
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MONROE COUNTY
COMMISSIONERSBOARD OF COUNTY
AUDIT SLIP
Vendor Name Xerox Car j Vendor Number
Invoice# 011736708
Invoice Date 11/1/2020
Invoice Amount 1$179.86
Fund/ (Optional) (Optional)
Cost Otr Account# Project# project Acct Amount
504-23501 530440 $179.86
Description(Opt) October Service-KWc ar
Description.(Opt)
Description(Opt)
Description(Opt)
Description(Opt)
Review Signature Date
Approve to $1,000.00 Signature Date
1,0 0.01 to $5,000.00 Signature Data
5,000. 1 to $10,000.00 Signature ,. Date
- ._.._ ` f r
10,000,01 to $25.000.00 Signature _ Date
25,000.01 & greater BOOO` Approval
Notes: Only one invoice per audit slip,pleaseH
:IOOO Dents. complete all areas.
Invoice#must be the invoice number from the vendor's invoice.
Description is a 25-position field for additional in-formation. OMB
Printed 11/10/2020,159 P
°
Two EASY WAY x ox
XEROX CORPORATION TO ORDER SUPPLIES 0001197
PO BOX 660502 CALL OUR TOLL. Purchase Carder Number
® DALLAS TX 1 E800_822-2200
75266-0502 Special Reference
rz N1W .X ROX.COM/MYACCT V L000 0
Contract Number
NET 30 DAYS
Telephone -43 5— 3 3 3 °rerrns Of Payment ^
Please Direct Inquiries To: µ
Ship To/installed t: Bill To:Lft
—
MONROE COUNTY FLEET COUNTY OF MONROE 11- -20
E MANAGEMENT C w FLEET MANAGEMENT Invoice Date
BLVD BLVD 011736708
3583 S R O E V E L T LT Invoice Number
KEY WEST FL KEY WEST FL 718108293
33040 33040 Customer Number
W7535-3T WORKCE THE 7535 SER.# IXKK-024539
, AMOUNT
BASE CHARGE OCTOBER
179.E
DIETER READ METER READ NET COPIES
METER USAGE 0 -21- 0 TO 10-21-20
TOTAL BLACK 934 93597 93
TOTAL COLOR 91 4294 373
METER CHARGES
TOTAL BLCK 963
T
LESS PRINT ALLOWANCE 3000 -
BLACK BILLABLE PRINTS 0 .005900 .00
gi TOTAL COLOR 373 & , �wjjl
LESS PRINT ALLOWANCE 0
fz COLOR BILLABLE PRINTS 0 .052000 .00
ET PRINT CHARGE .00
LINE FAX S R.# LI E1FAX I CL
CONVEN STAPLER KIT S R.# STAPLERKT I CL
WRL SS PRINT ADAPT SER.# WPSA-100 I CL
SUB TOTAL 179.86
TOTAL 179.86
PLEASE INITIATE AN AMENDMENT OR RENEWAL FOR YOUR EXPIRED
PURCHASE ORDER 0001197
INVOICE FOR THE PERIODIC PAYMENT ON YOUR XEROX AGREEMENT
THIS AGREEMENT INCLUDES EQUIPMENT, MAINTENANCE AND SUPPLY CHARGES
TOTAL OF INVOICE MAY VARY ACCORDING TO METER USAGE BILLED
XEROX FEDERAL IDENTIFICATION #16- 4 60 0
PLEASE INCLUDE THIS STUB WITH YOUR PAYMENT, OR WRITE YOUR INVOICE NUMBER151 ON YOUR CHECK When Paying By Mail
Ship To/installed At Bill To Send payment To:
M NROE COUNTY FLEET COUNTY OF MONROE XEROX CORPORATION
MANAGEMENT FLEET MANAGEMENT P.O. BOX 827598
L D BLVD PHILAD LPH A, PA
3583 S ROOSEVELT 3583 S R OSEVELT 19182-7598
KEY WEST FL KEY WEST FL
33040 33040
Please check here If your "Bill To" address or "Ship To/Installed t"
location has changed and complete reverse side. Invoke Amount
PLEASE PAY
07- 7-67 7 4 718108293 01173 70 11- 1-20 THIS AMOUNT $179.86
R017 75 C 050120 VFL74
03 6141D 3X51 W A7310 2TC4 2 115
202100008070OLD 0117367085 0300179866271810829374
Stoucliliton-Tania
From: Bert Budde -Xerox <pkxeroxkw@bellsouth.net>
Sent: Friday, October 16, 2020 1:30 PM
® Stoughton-Tania
Cc: Greenlee-Daryl,-Acevedo-Tammy
Subject: RE:Xerox- expired contracts
CAUTION:This email originated from outside of the County. Whether you know the sender or not, do not click links or
Open attachments you were not expecting.
Hi Tania,
I called and left a message on you recorder. If they are up and I will check the serial numbers to see,they will be on a
month to month basis until we do a new lease. Let me check them as normally we can put a new updated Xerox in for
the same or hopefully less than you are paying not. I will be out and will be back in the office Tuesday.
Thanks,
Bert
Bert J. Budde,Sr.
Budde's Office Supply
Xerox Sales Agent
Servicing the Florida Keys Since 1987
Tel: 305-296-6201
Fax: 305-296-3849
From:Stoughton-Tapia<Stough ton-Tanis @MonroeCounty-FL.Gov>
Sent:Thursday, October 15, 2020 7:32 AM
To: Bert Budde-Xerox(pkxeroxkw@ bellsouth net) <pkxeroxkw@ bell outh.net>
Cc:Greenlee-Daryl<Greenlee-Daryl@MonroeCounty-FL.Gov>;Acevedo-Tammy<Acevedo-Tammy@monroecounty-
fl.gov>
Subject:Xerox-expired contracts
Hi Bert:
Hope all is well with you and your family.
I am in need of your help regarding two of our contracts with Xerox that have expired, Not sure what our choices are at
the moment—renew the contract or start a new one. Hoping you can guide us in the right direction.
The accounts/serial numbers in question are:
Location: Plantation Key garage—serial#XKK-025237
Location: Key West garage—serial#XKK-024539
Thank you 1111
Thank you! (ID
Tanta S.
Fleet Mgmt.
Offices - 9 - 17
Cell: 305-39 -09 5
From: Lirnbert-Christine<Lim rt- ris ine1TI ionrrae ounto L.G y>
Sent:Wednesday, October 14, 202010:4.1 A
To:Stoughton-Tania<LoLtpht ri- " r�ia tMonro .ount -fkG v>
c:Greenlee-Daryl< r r e � Fr VI_& g11rCj !jntyFL ,sky>;Acevedo-Tammy<Acevedo-Tamm ecOLVA
fl. rav>
Subject: RE: Requisitions 00057218 00057219 00057220 XEROX
In general yes,we should have contract in place. Even though your contract expired in March 2020, sometimes these
contract automatically renew under their standard terms and conditions. We have had prior agreement with copier
providers that have terms and conditions that were terrible. One contract I had a dispute over had terms that stated
that we had to pay even if the copier did not work,while we stepped paying on that agreement,we did get threatened
with legal action. I recently worked on a xerex agreement for our office and the local provider(Bert Ruddy)was able to
provide pricing and terms and conditions under the State of Florida Contract,which has terms and conditions that we
would custornarily require. I have attached the link below to the State contract for reference, but I would suggest that
you work with local vendor on procuring a new agreement with xerox. Please let me know if you have any other
questions or concerns.
d T Y ...YC6 It ri da com/Js
gaLir1gs' # r ti C`r`s, w �r1"chasinj:, tint contracts and ��''er'Y9 11 ��a r�tk�. Cd �F
ontractV CfI I i r y c ,!IjftjnctionY rinte s facsirrift �'quipn"ient scanners related software e
�..
vices expiLo P oration
Christine t . Limber- tarrcaws
Asst. County Attorney
Monroe Coun¢y Attorney s Office
P.o Box,1026
Key West, FL 33041-; 2
(305)2 2-3470
(335)292.3316(fax)
From:Stoughton-Tania
Sent:Wednesday,October 14, 202010:16 Aft
o: Lim ert-Christine<Lirtib rt. Chrss ineL�,2 t Qa lEg? ratsrs sF E ov>
Cc:Greenlee-Daryl<Gre nleP D VICq-Mqp t',,o st '-FL. ov>®Acevedo-Tammy<Ac v o Tay i�irn4 mgnr e �rr�t_y'
tLi'ny>
Subject: F : Requisitions 00057218 00057219 00057220 XEROX
HiChristine:
The contracts with Xerox for the copiers at the Key West and Fk garages have expired tiaras 2020), I have been paying
the invoices without any issues.
Coo we need to have a contract with them in order to receive services? The reason: I am asking is because in the past we
have paid Xerox without a contract—for c an°sple —the contract with Xerox for the Marathon copier started earlier this
year, but before that the rrsachine they had was ancient, and we maid the monthly invoices without having a contract,
same as Aramark for uniform services®we do not have a contract with them, but they are providing a service just like
any other vendor and we just pay them for their weekly service.
2
Purchasing HI not issue a PO without,having from D.5, and have instructed me to contact our county attorney. for legal
issues that may arise because we don't have a contract,
Piease, advise.
Thank you!
Tanla S.
Fleet Mgmt.
305-295-3176
From:Abreu-Lisa<Abreu-Lisa y-
Sent:Wednesday,October 14,2020 9:43 AM
Co:Stoughton-Tania<,A -�pt,,!_gjlt�gnl -FL,Gov>
Cc:Greenlee-Daryl<Greenlee-DaEyLCpL)LA0_nrc ut'it ,-FL,Gov>;Acevedo-Tammy<Acevedo-l"an"m o Ur Ity-
Lgf_yv>
Subject: RE: Requisitions 00057218 00057219 00057220 XEROX
Hi Tania,
You need to contact XEROX.When contracts expire it leads to a bunch of legal issues. For a better explanation you could
contact your county attorney.You should NOT be paying anything on an expired contract.Also, XEROX should be
upgrading your machines or services as the contract expires. Please keep in mind when you have a contract a D.4 form is
required.
Thank you,
1, A
�,70
5,0
SL
11,00 Sir- UnIon.,St et Suit.e 2-213
.......... ........
-4453,1 (,
abreu-Iisa 1�monroecourft_- Lg_�,2Lv
...................
From:Stoughton-Tapia < ts:u htan-Tanis- €nro-eC -unty- L,Gov>
Wednesday, October 1 , 2 : 6 To: re -Lisa<A.stprt Li» CCtl.Mor�roecourity-FL G >
c:Greenlee-Daryl<Gre nlee-i a pfl cue .qrtrfty FLq >;Acevedo-Tammy cevdjar� �xrrL��r �r�rL t_�w
fI.ov>
Subject: RE: Requisitions 00057218 00057219 0 057 2XEROX
Lisa:
The XeroxContract for the KVV and PIS garages both expired on March 2020, Contracts have riot been renewed and I
haven't received new quotes frorn Xerox. We have been paying the monthly invoices as we receive them®they have
been honoring the prices on the original contract.The machines are "old" now—not sure if we have to renew the
contracts—do we have to have a PO for these two? Can we continue to pay the invoices without a POD
The.Xerox contract for ttie Marathon garage is current—I will re-eater the RTP to get a PO since the contract is still
current.
Please, advise,
Thank u!
Toni S.
Fleet Mgmt.
-, 17
From:Acevedo-Tammy<Aceved __o l"arrrrrry��rrs� r� r� c�zarrty 1 �:�y>
_ --
Seat:Tuesday, October 13, 2020 2:20 P
To:A reu-Lisa<Abreu Lr plI i(so,-, sit, nt� py>g Stoughton-Tapia<Sto lrt ri Ix ciip_ r)r ij�e ,ounty- l.Go
Cc:Greenlee-Daryl< reenle Da l,yI MonroeCo ntyp- L. 3ov>
Subject: RE: Requisitions 00057213 00 7219 000 7220 XEROX
Yea,Tania will have to take care of this tomorrow. Not enough time to have the D-5 circulated for signatures.
Thanks Lisa
From:A reu-Lisa<AbreU-Usa C ft.isl..l.. _............ :w'-FG ov>
Sent:Tuesday, October 13, 2020 2:144 P
To:Stoughton-Tania<Stpu ton- ania"C)Monr etNr.rrjrrt ,-PL-.(ir)v>
c:Acevedo-Tammy<Ace::vedo- amrrL�: 'Lio iir(,)( v r,rir �,- , >; Greenlee-Daryl<G 'flee QalI,§I,:��o:rr.:r_L9Ijn r
FL.Gov> _..
Subject: Requisitions 00057218 00 219 000 7220 XEROX
Hi guys,
These requisitions for XEROX all require our D.5 form for small contracts.You should also have your XEROX quote when
you entered into contract with there behind the RT . Unfortunately if I do not have it by 5:00 today I will have to delete
your requisitions.
Thank you,
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