11/19/2020 to 11/18/2024 Monroe County Purchasing
ATTACHMENT T .
COUNTYADMfNISTRATOR.
CONTRACT FORM FOR CONTRACTS LESS THAN $50,000.00
Contract with- Contract#
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Expiration Date: 48 months from
Contract Pur ose/.l scar€ ire®
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Contract is Original inal Agreement Contract m;ii1;r ii /I tension Renewal
Contract Manager: _Tana rr 1 ........... 16 Fleet &/Stop
RA COSTS
Total Dollar Value of Contract: $6,55812A Current YearPortion: $ $143.27
( cast be less than 50!jOO) (If multiyear agreement trier:
requims BCCC approval,unless the
total Cumulative a lowit is less tfum
5 ,€# 04
Budgeted? YesLAI No Accc—un cl sa 0 -2 0 ,_..
Cunt
ADDITKYNAL COSTS
Estimated Ongoing Coss: mN/A. /fir° ` rr: /
jj of atiZOuded its dollar value above) (CALmaintenance,ttiiliri s,hTmtoru lsalaries,etc.
n„ � ,u, as
C(ONTRACT RFiVIEW
Changes Date Out
Date In Needed rl v r r°
I a artrnen Head 11/13/ 2 � Daryl Greenlee 11/13/2020
Risk Management 11/16 0 . ,s _� X ri 1 a lt. 11/16/20
.;IxM. ./Pur:hasirr 11/16f.2 ,Q t I 11/16/2 ,2
tdgsvav��'-®.'=1mar&auut�N�'mv;un
County Attorney Yes7l
[: Christine L mbert•-Barrows
Corrr'rns: Pao In� rn2fti regyird.
Digs 67 of 70
1 1 �, , � t - . xeroxf&'
Customer: MICNRCE,COUNTY OF
BiliTo. COUNTY OF MONROE Install: MONROE,COUNTY OF
FLT MGMT FLEET SERVICES
BLVDt(SLAM®RADA BILLY CHAPMAN
3583 S ROOSEVELT 87831 OVERSEAS HWY
KEY WEST,FL 33040-5209 ISLAMORADA,FL 33036-3075
State or Local Government Negotiated Contract:072778900
1. 01X C 15
1 Line Fax Lease Terrne 46 months Xerox WC7535P S/N XKK025237 121212020
Wireless Kit Purchase Option: FMV Trade-in as of Payment 56
Customer Ed
Analyst Services
1
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1.CI3135FI $136,64 1:Black and E1-600 Includ Consumable Supplies Includedfor al!p° is
White 801+ $0,0063 Pricing F!x for Term
Impressions
2:Color 1 -450 Included
Impressions 451+ $0°0450
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Total $13&64 MinimumPayments(Excluding Applicable Taxes)
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custornae actlwowferkjes receipt of the t s of this agreement � Thank You for your business! $ '
which consists or 2 pages including this face page. This Agreement is proudly presented by Xerox and
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Signer: PRINT NAME> Phone: (305)295- 176 1 Bert Budde
(30 )2 01
Roman Gastesi For information onyourXeroxAccount,goto
Signature: bate: v ve xer x. onVAccotrrttt ,jn Bent
W5 58823 11117t202011:17:4� Cort6dential,.C®pyrig€il 2008 X��2OX C�RP�RATION.All rights reserved. Page ltaf 2
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INTRODUCTION. during the Terre,you will have the right terminate this Agreement on the last day of the i
1.NEGOTIATED CONTRACT. The Products are subject solely to the terms in the fiscal period for which sufficient appropriations were received without penalty or
Negotiated Contract identified on the face of this Agreement,and,for any option you expense to you,except as to the portion of payments required hereunder for which
have selected that is not addressed in the Negotiated Contracts the then-current funds have been appropriated and budgeted.if you elect to terminate this Agreement,
standard Xerox terms for such option, you will return the Equipment,at your expense,to a location designated by Xerox and, x
GGVE N T T S: when returned,the Equipment will be in good condition and free of all liens and 1
2. REPRESENTATIONS & WARRANTIES, This provision is applicable to encumbrances.You will then be released from any further payment obligations beyond
governmental entities only. You represent and warrant, as of the date of this those payments due for the current fiscal year(with Xerox retaining all sums paid to
Agreements that:(1)you are a State or a fully constituted political subdivision or agency date).At least 30 days prior to the end of your fiscal year,your chief executive officer €
of the State in which you are located and are authorized to enter into,and carry out, (or legal counsel)will certify in writing that(a)despite reasonable efforts to obtain
your obligations under this Agreement and any other documents required to be sufficient appropriations,funds have not been appropriated for the ensuing fiscal
delivered in connection with this Agreement(collectively,the Documents');(2)the period,and(b)you have exhausted all funds legally available for the payment of j
Documents have been duly authorized,executed and delivered by you in accordance amounts due and to become due under this Agreement.To the extent permitted by
with all applicable laws,rules,ordinances and regulations(including all applicable laws applicable law,you will not use this non-appropriation provision as a substitute for
governing open meetings,public bidding and appropriations required in connection with convenience termination.
this Agreement and the acquisition of the Equipment)and are valid,legal,binding PRICING OFFERt C SELECTS
agreements,enforceable in accordance with their terms;(3)the persons)signing the 4.FIXED PRICING. If"Pricing Fixed for Terra"is identified in Maintenance Plan
Documents have the authority to do so,are acting with the full authorization of your Features,the maintenance component of the Minimum Payment and Print Charges will
governing body and hold the offices indicated below their signatures,each of which are not increase during the Initial Term of this Agreement..
genuine„ (4) the Equipment is essential to the immediate performance of a GENERAL TERMS A CONDITIONS:
governmental or proprietary function by you within the scope of your authority and will 5.REMOTE SERVICES.Certain models of Equipment are supported and serviced €
be used during the Term only by you and only to perform such function (5)your using data that is automatically collected by Xerox or transmitted to or from Xerox by i
payment obligations under this Agreement constitute a current expense and not a debt the Equipment connected to your network(Remote Dotal via electronic transmission
under applicable state law and no provision of this Agreement constitutes a pledge of to a secure off-site location("Remote Data Access). Remote Data Access also
your tax or general revenues,and any provision that is so construed by a court of enables Xerox to transmit Releases of Software to you and to remotely diagnose and
"i competentjurisdiction is void from the Inception of this Agreement;and(6)all payments modify Equipment to repair and correct malfunctions.Examples of Remote Data include
due and to become due under this Agreement are payable from sources other than ad product registration,meter read,supply level,Equipment configuration and settings,
valorem taxes.Your payment is due within 45 days of the invoice date, software version,and problernffault code data.Remote Data may be used by Xerox for
.FUNDING.This provision is applicable to governmental entities only.You intend to billing,report generation,supplies replenishment,support services,recommending
remit and reasonably believe that moneys in an amount sufficient to remit all payments additional products and services,and product irnprovernenUdeveloprnent purposes,
due and to become due during the'rerrn can and will lawfully be appropriated and Remote Data will be transmitted to and from you in a secure manner specified by
made available to permit your continued utilization of the Products and the performance Xerox.Remote Data Access will not allow Xerox to read,view or download the content
of its essential function during the Term.The person in charge of preparing your budget of any of your documents or other information residing on or passing through the
will include in each of your fiscal budgets a request for the payments due and to Equipment or your information management systems.You grant the right to Xerox„ €
become due under this Agreement in such fiscal period.You acknowledge that without charge,to conduct Remote Data Access for the purposes described above.
appropriation of moneys for payment required under this Agreement is a governmental upon Xerox's request,you will provide contact information for Equipment such as name
function that you cannot contractually commit to in advance,and this Agreement does and address of your contact and IP and physical addresses/locations of Equipment.
not constitute:(1)a multiple fiscal year direct or indirect debt or financial obligation;(2) You will enable Remote Data Access via a method prescribed by Xerox,and you will
an obligation payable in any fiscal year beyond the fiscal year for which funds are provide reasonable assistance to allow Xerox to provide Remote Data Access,Unless
lawfully appropriated,or(3)an obligation creating a pledge of or a lien on your tax or Xerox deems Equipment incapable of Remote Data Access,you will ensure that
general revenues. If your governing board does not approve an appropriation of funds Remote Data Access is maintained at all times Maintenance Services are being
at any time during the Terre for payments due and to become due for a fiscal year performed.
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5 150823 111178202011:17:41 r onfidential-Copyrights 200dt XERt3X CRPCt TIG A!!rights reserved. Page 2 of 2
1 0 4 6 7 2 0 0 1 0 0 2 0 0 2 1
Presented to MC Plantation Key Garage C135
y Bert Budde
On 11/11/2020
State or local Government Negotiated Contract:072778900
1.C8135H(XEROX C813511)1
1 Line Fax 2020
Purchase Option: F V Trade In as of Payment 56
-Wireless Kit p
Cu torner Ed
Analyst Services
f
1.C81 35H onsurnable Supplies Included for all prints
White 1801 0,0 3 Pricing Fixed far Terra
Impressions
2;Color 1 -450 Included
Impressions 451+ 0.0 50
.F..
° Total 136 64 Ntantntuin Payments(Excluding Applicable Taxes)
1 „... . „,t� „err �� ,, ,,,,,; „ ,, ""�% ..,, .., . .�..-r.; ,
All information in this proposal is considered confidential and is for the sole use of IBC Plantation Key Garage C9135 1t
you would like to acquire the solution described in this proposal,we would be happy to offer a Xerox order agreement, i I
Pricing is subject to credit approval and is valid until IV1112a20,
0
For any questions,please contact me at(305} 96-6201
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W5 W6923 1111112020 t➢6,33,56 Gunfldent�al-Copyr�ght�2006 XEOX CORPt1t2ATI0N.A!!ngts reserved, Page 1 of 1
C81 30/C8 '1 35/C8145/C81 55/C81 70
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/\ erox (�"' AltaLinkc')
Color Multifunction Printer
The Idecil Digital Woi-kplace Assistar-it. for, Demanding T4ams
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Xerox Alta in ll.'--8130/C8135/`C81L'15/C8155/C8] 70
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Want work done right? A,tal-Ink will help you do a let rriche thee)
I r i 1'. G C,t Y, 'jut-i-no-e , ocument workHows and connect
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to 'ttle sy".-"terns that ruli .your blusiness-secirnlessly, Protected' by
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A P iZ 0 E)U CT 1 V E W 0 A V, E X P E Rl'E N r E sivarilify time-consuming,repetitiVyr or
FOR ALL complex processes as your business evolves. E,1-,0 C C,,,N N 1, K a Y
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Feel right aft honrie instantly with.AltaLink. Simplify IT support as your fleet grows,
The intuitive and persrav0zed tablet-like Fleet Orchestrator allows You to adliust Intuitive User Experience
inteLrface balances simplicFty and efficiency, configurations and settings OF-I 0v YOUr E,joy atob ei:�0i Expf�ne-ew5iin,ge,tui-e
and reduces steps to contplet.e tasks;with a dev ices at once,Perform intevar-Aive training basel toij.,'-ee,x,v.,cis and
single tap, one support your users right from your easy vij=,srrrrl�e wo�oioiv,,
desktop with the Remote Control Panel. a,d frj,"tions
Native arability features,like VO-Fi Direct Mobihe and Cloud Ready
(optional),make it ea for wni-leers to print Be rnweurobi'e w'h�,oad: ,tea se,v,11,'c',(ind
from their mob,le devices and access the COMPREHENSIVE SECURTrY
advanced Altal-ink capabilities suca cis Xerox 'top threaus where they star t with the gnt from,the use,interface
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govemments- u,)d protect data and dncurnent�with tinit�n
Altist.ink devices bridge the physics!and C011prehensive secunty features.
digital worlds with apes arid advanced Bu it-in security,Iii-jr(cisfing tlrie Aftal-ink_rrust.ed
Enables Intelfigent Workplace Services
scanning capabilaus5 that allow you to Boat.that protects the integrity of the device ss�rvroe,s mzegun.ion vwii,,xeex intc=,Xe,
diartize,mute and process information 11 n a stun.-up procees from incricious actions,McAfee Wo,kcika,,e S(rrvicer de,:e, Txt�eve!
snap,AcItornate tedious tacks to save time wh'itelisting and integrations with McAfee ePO workrisoce effi,.wny en,pcyee prc fit no-
and reduce errors, and Cisco ISE that neutralize threats instantly at
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Translate documents to 50-lang=jes with the the device and protect the network,Configwatrom Gateway to New Posshbititles
Watr hiding morritors and automatically thew ay yo,,s tarok with Vie apps i,
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remedrates critical IT-defined security settings, the Xevox Ana Gatie�y Or ilave c.,ne of ow
copy to audm for easy listening on the go vath Partners deveap a i istom so(unon fix YOU,
the Xerox"Andre Documents Apo,And get your Native Security Inforrination and Event Find out In me abowt hi'OA,y0j'.aYk
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digital world with the'Aerox' Note Converter App, and rrion(Iger'nent of security events.Avid
integiafjorl with Xerox"Printer Secu6ty .........................
R I G HT F I T F0 R E VE R Y N-`ED Audit Service,available as part.of Xevox,
intelligent Workplace Services,helps viriaxirnize
Big Jobs,small jobs area everytrung in printer fleet,docurnent and content security.
between—AltaLink can be custor-nized to
do it all.Your chrace of finishing options and
accessories means You can configure your C01-OR WHERE COUNI S
device for any type of document, J_Jjgj-j esoitaicin outpiit of 1200 a 2400 dpi
and best-in-class HD Super Fine EAToner plus
The speed of business has never moved
so fast,but the Alfa Link makes it easy to superior color rendering and consistency wir
give yo m ur docuents cCa nd rrty a impa y
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Stay in the fast(canerafth acceesto the Xerox" with the Xerox EX c C8100 Print Server
Ape Gallery,It's your gateway to an ever- Powered by Fiery',delivering more options
growing collection of apres designed to for isnofessional-tooking documents,
Color m ltifti ctio Printer
Single-pass DupIe-x Auto-matie � USER INTERFACE
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High Capacity Tandem Troy Configuration I-�vpFR tg°..l)p~, I FINISHERS
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sheets;t C"ustonr sizes 3.5 x 3 g
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to 32ta,x 1,320 torn.
High-Capacity y Office Finisher Sassiness Ready C-Fatd/Z•Fotd Unit BR Booklet Maker
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paper,Increasing the j( functions,otth ',al fanr'hang functions the BR Finisher or sci viola ti rued borsk,ets
moxt nu 4 paper c+aprac ay I rrer,..=t.core and at C.",gr:ai v c,ue, BR Booklet Maker (2 to 16 sheets)
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Convenience Stapler
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Coloi Ml-jitifunction Piintei
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Bypass Troy:100 0-leare-Cu,,,m iues 3,S x 19 it-c 12 6 x 52 in,I 89,x 98 loin to 320 x1,320 roar(SEF
Tray 1:520 sheets CioLoritc,zes, 5,S A T,in,to 11,7 x 17 in 1140 x 182 Icin to 297 x 432(nm'SEF)
Tray 2:520 sheet s-t:-stkcn s ce,:5 5,k 7,2 in,to 12 x 18 in 1140 x 182 mrs,to SRA3 1SEF)
Chance One Four Troy Module:'lroy>3 out,4 nosslabor with Akal,ink C8130/C8135,1040 sheets,520 sheets each CL Asia-,zp 5 x 7 2 to Qrs 18 ri t 140,x 182 inns
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High Capacity Tandem Tray Module:2,000 cleets:Sizes 8 5 Y,11 in 1 A4,Total standard Proper capon ty 3 40 sheet
Clownrl High-Capacity Feeder(HCF):Up to 3,000 street,,:Size,8 5 x 11 A4 long edge feed Max richer septic so w ar tXF 6.140
Envelope Troy(replaces Troy 1):UP t,c 60 enveloreessooll Auto Size arknocurn of some sizes
Long Sheet Feed Kit(banner printing):12 6x 52 it 3213 a 1,320 Fnrx.
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BR Finisher!3,000rdse,slacker and 500r,sbee,.top to'Y 5dr5hrset,,nult pr,r t i1sn ctoplimp and 2/3-holepunch ing
BR Booklet Maker Finisher:I 500-sheet starker ono 500 sheettop holy,SO count airldrirov It on 4taphre.t and 2/3-hoXpr,nzh,ng Mu5soddle-.t
booklet,nasking 2 to 16 thrikeei,64,pages and V-coldmg
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COMMISSIONERSMONROE COUNTY
BOARD OF COUNTY
AUDIT SLIP
Vendor Name 2jEERLEEM Vendor Number 005966
Invoice# 011736679
Invoice Date 11/1/2020
Invoice Amount 1$143.27
Fund/ (Optional) (Optional)
Cost Ctr Account Project Project Acct Amount
504-23501 530440143. 7
Description(Opt) October ice c2pier
Description(Opt)
Description (Opt)
Description(Opt)
Description(Opt)
Review Signature Bate
Approve t0 $1,000.00 Signature Date
1,000.01 t0 $5,000.00 Signature u ate
5,000.01 t0 $10,000.00 Signature 1 1 . . Date A ..
$10,000.01 t0 $25,000.00 Sig-nature Date
25,000.01 & greater BOCC Approval
Notes, Only one invoice per audit slip,pleaseH
C CC Depts. complete all areas.
Invoice#must be the invoice number fi-om the vendor's invoice,
Description is a 5-position field for additional information. OMB
Printed 11/10/20 0,3:00 P
HE EASY WAY 00061193 Xerox
C: XEROX CORPORATION T
TO ORDER SUPPLIES
PO BOX 660502 CALL OUR TOLL Purchase Order Number
F REE NUM BER
DALLAS TX 1-800_822-2200
75266-0502 Special Reference
VFLOOOOOX-000
WWW.XEROX.COM/MYACCT Contract Number
NET 30 DAYS
Telephone 8 8 8-43 5-6 3 33 Terms Of Payment
Please Direct Inquiries To: E5)
1-4 Ship To/installed At: Bill To:
lh�
q) MO ROE , COUNTY OF COUNTY OF MONROE 11-01-20
E FLEET SERVICES C. FLT MGMT Invoice Date
BILLY CHAPMAN BLVD/ ISLAMORADA 011736679
87831 OVERSEAS HWY 3583 S ROOSEVELT Invoice Number
ISLAMORADA FL KEY WEST FL 709091995
33036 33040 Customer Number
W7535-31' WORKCENTRE 7535 SER.# XKK-025237
AMOUNT
BASE CHARGE OCTOBER
136.77
METER READ METER READ NET COPIES
METER USAGE 09-21-20 TO 10-21-20
TOTAL BLACK 18374 18681 307
TOTAL COLOR 11421 11746 325
METER CHARGES
TOTAL BLACK 307
LESS PRINT ALLOWANCE 2000
BLACK BILLABLE PRINTS 0 .005900 .00
\V
TOTAL COLOR 325
LESS PRINT ALLOWANCE 200
COLOR BILLABLE PRINTS 125 .052000 6.50
NET PRINT CHARGE 6.50
1 LINE FAX SER.# LINEIFAX INCL
WRLESS PRINT ADAPT SER.# WPSA-100 INCL
SUB TOTAL 143.27
TOTAL 143.27
PLEASE INITIATE AN AMENDMENT OR RENEWAL FOR YOUR EXPIRED
PURCHASE ORDER 00061193
INVOICE FOR THE PERIODIC PAYMENT ON YOUR XEROX AGREEMENT
THIS AGREEMENT INCLUDES EQUIPMENT, MAINTENANCE AND SUPPLY CHARGES
TOTAL OF INVOICE MAY VARY ACCORDING TO METER USAGE BILLED
XEROX FEDERAL IDENTIFICATION #16-0468020
PLEASE INCLUDE THIS STUB WITH YOUR PAYMENT, OR WRITE YOUR INVOICE NUMBERIS) ON YOUR CHECK When Paying By Mail
Ship To/installed At Bill To Send payment To:
MONROE, COUNTY OF COUNTY OF MONROE XEROX CORPORATION
FLEET SERVICES FLT MG MT P.O. BOX 827598
BILLY CHAPMAN BLVD/ ISLAMORADA PHILADELPHIA, PA
87831 OVERSEAS HWY 3583 S ROOSEVELT 19182-7598
ISLAMORADA FL KEY WEST FL
Q) 33036 33040
E
Please check here if your 'Bill To" address or "Ship To/installed At"
0 E] location has changed and complete reverse side. Invoke Amount
CL PLEASE PAY
07-387-6757 4 709091995 011736679 11-01-20 THIS AMOUNT $143.27
RF017848 C 050120 VFL74
03 6M1D 3X51 W A7310 2TC4 2 115
202100008070060 0117366798 03001LI3278 270909199596
Stou ton-Tania
® Bert Budde-Xerox <pkxeroxkw@bellsouth.net>
Sent: Friday, October 16, 2020 1:30 PM
To: Stoughton-Tania
Cc: Greenlee-Daryl;Acevedo-Tammy
Subject: RE:Xerox-expired contracts
CAUTION:This email originated from outside of the County.Whether you know the sender or not, do not click links or
open attachments you were not expecting.
Hi Tania,
I called and left a message on you recorder. If they are up and I will check the serial numbers to see,they will be on a
month to on basis until we do a new lease. Let me check them as normally we can put a new updated Xerox in for
the same or hopefully less than you are paying not. I will be out and will be back in the office Tuesday.
Thanks,
Bert
Bert J. Budde,Sr.
Budde's Office Supply
Xerox Sales Agent
Servicing the Florida Keys Since 1987
Tel: 305-296-6201
Fax: 305-296-3849
From:Stoughton-Tania<Stoughton-Tania@MonroeCounty-FL.Gov>
Sent:Thursday, October 15,2020 7:32 AM
To: Bert Budde-Xerox(pkxeroxkw@bellsouth.net)<pkxeroxkw@bellsouth.net>
Cc:Greenlee-Daryl<Greenlee-D aryl @MonroeCounty-FL.Gov>;Acevedo-Tammy<Acevedo-Tammy@monroecounty-
fl.gov>
Subject:Xerox-expired contracts
Hi Bert:
Hope all is well with you and your family.
I am in need of your help regarding two of our contracts with Xerox that have expired. Not sure what our choices are at
the moment—renew the contract or start a new one. Hoping you can guide us in the right direction.
The accounts/serial numbers in question are:
Location: Plantation Key garage—serial#XKK-025237
Location: Key West garage—serial#XKK-024539
Thank youM I
Thank you! (9
Tania S.
Fleet Mgmt.
Office: 305-295-3176
Cl: 305-395-0985
From: Li -Christine<Limbert- �msti roeCo un ng_EiVlon
_,. LtYEL,Goy>
Sent:Wednesday, October 14, 2020 10:41 AM
To:Stoughton-Tania<,Stou n-Tania M9nrq Ljnty-FL.Gov>
Cc:Greenlee-Daryl<Greenlee-D ryL MonrcieCounb± ov>;Acevedo-Tammy<Acevedo-Tarnnn amonrcle coo nty-,
Subject: RE: Requisitions 00057218 00057219 00057220 XEROX
In general yes®we should have contract in place. Even though your contract expired in March 2020,sometimes those
contract automatically renew under their standard terms and conditions.We have had prior agreement with copier
providers that have terms and conditions that were terrible.One contract I had a dispute over had terms that stated
that we had to pay even if the copier did not work,while we stopped paying on that agreement,we did get threatened
with legal action. I recently worked on a xerox agreement for our office and the local provider(Bert Buddy)was able to
provide pricing and terms and conditions under the State of Florida Contract®which has terms and conditions that we
would customarily require. I have attached the link below to the State contract for reference, but I would suggest that
you work with local vendor on procuring a new agreement with xerox. Please let me know if you have any other
questions or concerns.
Lalp_q.-,�Iawww,dms,rn Io idA.gom iausirrgg inp state contracts aind qRrgg_qIent1sgate -term
- --------......
...........
contracts/a rc e rngftjfqn_gtio n pr�odqL!i rinters facsimile,&ggip _eRt scanners related software suppfles and ser
_p .software............
..............
vices exp red ct ntractors xe x L_/2goDt a Zqo_!�__pjE� -
Christine M. Urnbert-Barrows
Asst,County Attorney
Monroe County Attorney's Office
R0.Box 1026
Key West,FL 33041-1026
(305)292-3470
(305)292-3516(fax)
Rease note Florida ho,, a vei br �d pubhc recmds law, Most wirflen conna-mnications to or froin t5he county regarding County business are public
iecoid
From:Stoughton-Tania
Sent:Wednesday,October 14, 2020 10:16 AM
To: Limbert-Christine<Umbert-Ch ia!Li!IeCAM2n[_qgCg_qjRty--FL.Gov>
Cc:Greenlee-Daryl<GreenIee-DaryI@Mqn[o nonroeco oil
j2tV-ELQqy>;Acevedo.-Tammy<Acevedo-Tarnrny_ndg _y-
f _CLV>
Subject: FW. Requisitions 00057218 00057219 00057220 XEROX
Hi Christine;.
The contracts with Xerox for the copiers at the Key West and PK garages have expired (March 2020). 1 have been paying
the invoices without any issues.
Do we need to have a contract with them in order to receive services? The reason I am asking is because in the past we
have paid Xerox without a contract-for example-the contract with Xerox for the Marathon copier started earlier this
year, but before that the machine they had was ancient, and we paid the monthly invoices without having a contract,
same as Ararnark for uniform services-we do not have a contract with them, but they are providing a service just like
any other vendor and we just pay them for their weekly service.
2
Purchasing will not issue a PCB without having from D.5, and have instructed me to contact our county attorney for legal
issues that may arise because we don't have a contract.
Please, advise.
Thank you! 0
Tania
Fleet Mgmt.
305-295-3176
From: reu-Lisa<Abreu,6Lisa@ M QqLqtCoLLntyI- L,Gov>
Sent:Wednesday, October 14, 2020 9:43 A
To: tou hton- ania<51ou art �L i onroe panty-FL. ov>
c®Greenlee-Daryl< r rrle .:I ICI a qr ..... ( q >!Acevedo- a ray< c Y rn )monroecount ..
fl py�
Subject: Requisitions 00057218 00057219 00057220 XEROX
Fri T°ania,
You creed to contact XEROX. hen contracts expire it leads to a bunch of legal issues. For a better explanation you could
contact your county attorney.You should NOT be paying anything on an expired contract.Also,XEROX should be
upgrading your machines or services as the contract expires. Please keep in mind when you have a contract a D.4 form is
required.
Thank you,
Lisa AbbLLeu
3
From:Stou h on-Tania< g t n-� u � I Lon unt fl,,. >
Sent:Wednesday, October 14,2020 9:36
-_m
bre Lisa<Abr -Lisa n onroeCoun L y
c:Greenlee-Daryl< reenl a rl@i`Vlo ro unty:.,: L.Gov>;Acevedo-Tammy<Acevedo T mv rijogL q t�
fI. >
Subject: e uisitions 00057218 00057219 00057220 XEROX
Lisa;
The Xerox contract for the K t and PK garages bath expired on March 2020, Contracts have not been renewed and I
haven't received new quotes from Xerox.We have been paying the monthly invoices as we receive them—they have
been honoring the prices on the original contract.The machines are `®old" now—not sure if we have to renew the
contracts—do use have to have a PO for these two? 0an we continue to pay the invoices without a PO?
The Xerox contract for the Marathon garage is current—I will re-enter the RTP to get a PO since the contract is still
current.
Please, advise.
Thank you! ..
Tania, .
Meet Mgmt.
305-295-3176
From:Acevedo-Tammy< v u � rur .'.�DrrL�anro .qqLi y�py
Sent:Tuesday, October 13, 2020 2:20 P
To:A reu-Lisa r , ®Lis 4 nrroeCo!4nty:EL. oy>;Stoughton-Tama< q gnia Mo�roeC q br y
c:Greenlee-Daryl<Gre nle -D E� ,Ko u ?.ay_PLe tsy
Subject: E: Requisitions 00057218 000 7219 00057 20 XEROX
Yea,Tania will have to take care of this tomorrow. Not enough time to have the D-5 circulated for signatures.
Thanks Lisa
From:A reu-Lisa Monroe''�i�n FL.a k :�
Sent:Tuesday, October 1 ,2020 2:14 P
To: Stoughton-Tani.� resur: - a¢ ar;rrusrymy�
:Acevedo-Tammy d ceynd a mmy ,n : r9g c unty-If gp y>;Greenlee-Daryl< reenlo Da I
rL,Gov>
Subject: Requisitions 00057218 0005721900057220 XEROX
Hi guys,
These requisitions for XEROX all require our D.5 form for small contracts.you should also have your XEROX quote when
you entered into contract with them behind the RTP. Unfortunately if I do not have it b :00 today I will have to delete
your requisitions.
4
Thank you,
Lisa bre'u
Purchasing Coordinator
x5
Office of Management& Budget
305 9 - -Fa