#01st Amendment 11/17/2020 t '• Kevin Madok, CPA
Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: November 24, 2020
TO: Rhonda Haag
Chief Resilience Officer
Liz Yongue
Executive Assistant
FROM: Pamela G. Hanco O.C.
SUBJECT: November 17th BOCC Meeting
Attached is an electronic copy of the following item for your handling.
Q6 1st Amendment to die Contract with HDR, Inc. for the Roads Vulnerability
Analysis and Capital Plan for county-maintained roads and related services 10 extend the contract
from September 21, 2021, to December 21, 2021, at no cost.
Should you have any questions please feel free to contact me at (305) 292-3550.
cc: County Auorncy
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
AMENDMENT NO. 1
TO THE AGREEMENT
FOR
SEA LEVEL RISE VULNERABILITY ANALYSIS AND PLANNING
FOR COUNTY MAINTAINED ROADS INFRASTRUCTURE ADAPTATION
BETWEEN
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AND
HDR ENGINEERING INC.
This AMENDMENT NO. 1 ("Amendment")made and entered into this 17th day of November 2020,
to that Agreement dated May 22, 2019 by and between Monroe County "COUNTY," and HDR
Engineering, Inc "CONSULTANT".
WITNESSETH:
WHEREAS, the COUNTY recognized the need for immediate, coordinated, and visionary action to
address the impacts of a changing climate and ensure the COUNTY provides for resilience for its
more than 300 miles of roads infrastructure; and
WHEREAS, the recommendation for a Roads Adaptation Plan is Green Keys item 2-14, which
specifies that the County shall conduct a County-wide roads analysis to identify near-term roads
subject to inundation risk, including nuisance flooding, and that include related green infrastructure
where appropriate; and
WHEREAS, the CONSULTANT is successfully providing the professional services under the
AGREEMENT; and
WHEREAS, due to unforeseen delays in the public outreach process brought on by COVID 19 a 90-
day no cost extension of time is needed.
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated
herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and CONSULTANT agree as follows:
The AGREEMENT articles to be amended are as follows:
ARTICLE 1
1.1 REPRESENTATIONS
By executing this Agreement, CONSULTANT/CONSULTANT makes the following express
representations to the COUNTY:
1.1.1 The effective date of this AGREEMENT shall be May 22, 2019. The term of the
AGREEMENT shall be for 21 months, terminating on December 21, 2021, unless otherwise
terminated as provided herein. The COUNTY shall have the option of extending the
AGREEMENT for up to two(2) additional years on the same terms and conditions with approval
of the COUNTY'S BOCC. Such extension(s) shall be in the form of a written Amendment to the
AGREEMENT and shall be executed by both parties.
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ARTICLE III OPTIONAL AND ADDITIONAL SERVICES
3.1 If Optional Services are desired for the services listed in Attachment A-1, the COUNTY
shall issue a Task Order describing the requested services to the CONTRACTOR. Only after
receiving an executed Task Order from the COUNTY, shall the CONTRACTOR proceed with the
Optional Services.
7.1 PAYMENTS
7.2.1 For its assumption and performances of the duties, obligations and responsibilities set forth
herein, the CONSULTANT shall be paid according to the Deliverable Schedule attached as Exhi i
and according to the Florida Local Government Prompt Payment Act, Section 218.70, Florida
Statutes. Payments will be lump sum or time and materials, as indicated in Exhibit B-1. Partial
payments of tasks and deliverables shall be allowed for any item over $5,000. The Provider shall
submit to the COUNTY an invoice with supporting documentation in a form acceptable to the Clerk.
Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules
and regulations as may govern the Clerk's disbursal of funds. The Sustainability Director will review
the request, note her approval on the request and forward it to the Clerk for payment.
All other provisions of the AGREEMENT dated the 22"d day of May, 2019 not inconsistent herewith,
shall remain in full force and effect.
THE REMAINDER OF THIS PAGE HAS BEEN PURPOSELY LEFT BLANK
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WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly
(3Ithi "�S � l' ed representative on the day and year first above written.
BOARD OF COUNTY COMMISSIONERS
_ VIN MADOK,Clerk OF MONROE COUNTY,FLORIDA
' ...By: V �'�"'fiL.� By:
., As Deputy Mayor
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Date: �An"Wv�^rA. 7 2-o J FORM
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ATTACHMENT A-I
SCOPE OF SERVICES
Monroe County Roadway Vulnerability Analysis and Capital Plan
The following task shall be revised,all other tasks remain as specified in the AGREEMENT:
1. Task 5: Optional Services
5.3 In the need that Optional Services are desired the County will issue a Task Order that outlines
the desired services and dates and may include but not be limited to:
• Briefings to commissioners
• Senior Management Meeting Presentations
• Commission workshops
• Miscellaneous Outreach Meetings to the public and/or stakeholders
• Coordination with USACE and FDOT for studies and projects
• Other services as requested by the County related to the Project which may be technical in
nature
If Optional Services are initiated, a separate report will be provided on the activities conducted on
a per task order bases.
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Attachment B-1
Monroe County Roadway Vulnerability Analysis and Capital Plan
Delivery Schedule
Revised — October 21, 2020
Required Services
Scope of Work(Deliverables) Amount Date
(Lump Sum)
1.2 Tidal Data: Determine evolving tidal rate to establish a $13,742.10 7/16/19
baseline for projected sea level changes. Information will
be documented and used under Task 2.2 King Tide
Predictions.
2.1 Sea Level Rise Projections:Technical Memorandum $17,730.80 8/15/19
will include a summary of the evaluation,justification, and
recommendation of the Sea Level Rise estimates for 2025,
2030, 2035, 2040, 2045, 2060, and 2100. Sea level rise
estimates will also be made available in a format suitable
for input into subsequent analysis and modeling step. A
review of other potential approaches and climate model
datasets for estimating sea level rise will be conducted and
evaluated against the Southeast Florida Regional Climate
Change Compact.
1.5 Environmental Assessment:Technical Memorandum $9,264.77 8/27/19
will include a summary of the existing available
environmental information provided by the county and
information gathered through desktop review, and field
assessment. Information gathered will be used to map out
the environmental areas/natural resources throughout the
County. All collected environmental information and
inventory will be available under corresponding GIS layers.
1.1.1 LiDAR Review:Technical Memorandum is to include $17,092.64 9/11/19
description of LiDAR information submitted, including but
not limited to coverage and completeness. The verification
process and the results obtained for the MBI LiDAR data
review will be provided. Should inconsistencies with the
data be identified,these inconsistencies will be
summarized and submitted to the County for correction by
MBI. The scope accounts for one (1) iteration round and
for the delivery of one updated LiDAR data set that has
addressed all inconsistencies identified.
2.2 King Tide Predictions:Technical Memorandum will $33,487.88 9/23/19
include a summary of the evaluation and recommendation
of the Tidal Predictions and an assessment of the effects of
wind setup on water levels for normal conditions for 2025,
2030, 2035, 2040, 2045, 2060, and 2100.
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Monroe County Roadway Vulnerability Analysis and Capital Plan Delivery Schedule
1.1.3 Site Assessment and Condition Survey:Technical $124,376.58 10/28/19
Memorandum will include a summary of the criteria
established for assessments and a table listing sections
assessed with a rating of"poor,fair, and good" based on
current condition for all roadway segments identified in
Exhibit A. The results of the existing pavement assessment
will be presented in tables and also available through GIS
maps. Additionally,through predictive modeling and the
use of the existing pavement assessment data, a summary
of the forecasted year of terminal life for each roadway
segment will presented in a table format and graphical
presentation of network condition transition by year.
1.1.2 GIS Database setup and Initial Elevation Analysis: $25,898.28 11/8/19
Technical Memorandum will include the description of the
screening analysis process for the evaluation of the exiting
ground information (LiDAR Data) and the existing mean
high-water elevations to determine the critical and non-
critical roadway segments. A summary of the results will
be provided, and a GIS map layer will be developed that
will depict all County roadway segments with different
colors assigned based on the range of elevations and mean
high water elevation clearance they fall under.
1.3 Roadway Data:Technical Memorandum will include a $176,312.58 12/5/19
summary of the existing available information provided by
the county that lists specific geotechnical, roadway, and
utility data as well as data coverage and specific
infrastructure location. The technical memo will also
include a summary table for the information gathered
through desktop review and field verification of specific
roadway characteristics, roadway functional classification,
posted speed,typical section description,
intersections/side streets, driveway access points, Critical
Facilities, and bridges for each roadway segment listed in
exhibit A. All collected roadway information and inventory
will be available under corresponding GIS layers.
1.4 Stormwater Structures:Technical Memorandum will $35,532.18 1/29/20
include a summary of the existing available information
provided by the county that lists specific stormwater data
as well as data coverage and specific infrastructure
location. The technical memo will also include a summary
table for the information gathered through desktop
review, survey, and field verification of stormwater
facilities for each roadway segment listed in exhibit A. All
collected stormwater information and inventory will be
available under corresponding GIS layers.
2.3 Storm Surge, Wind Waves, and Extreme Events $105,563.96 3/19/20
Analysis:Technical Memorandum will include a summary
of the evaluation and recommendation of the storm surge,
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Monroe County Roadway Vulnerability Analysis and Capital Plan Delivery Schedule
wind waves, and extreme events analysis for 2025, 2030,
2035, 2040, 2045, 2060, and 2100. The SLR projections
and King Tide Predictions in association with current and
future storm scenarios will be referenced in the MIKE21
software to model water surface elevations. Modeling
information will be integrated with GIS and simulation
video/graphics will be produced for public and stakeholder
outreach activities.
2.4 Vulnerability Assessment and Inundation Mapping: $143,894.76 11/3 /2
Technical Memorandum will include a summary of the
applicability and operation of the GIS model, criticality
analysis methodology,the inputs it requires and the
outputs it generates, and a vulnerability flood score for the
County roadways identified in Exhibit A. Inundation maps
that cover all the County roadways identified in Exhibit A
will be prepared for 2025, 2030, 2035, 2040, 2045, 2060,
and 2100. Inundation analysis data will be available under
corresponding GIS layers.
4.2.1 Future Growth: Policy paper on population $4,560.58 12/18/20
projections and growth potential and other current or
future policies impacting growth and development.
Analyze existing information regarding population
projections and growth patterns related to unit allocations,
growth policy, land acquisition, and flows of recovery funds
from Hurricane Irma.
4.2.2 Roads Liability: Legal memorandum to include $5,293.65 12/18/20
overview of road ownership and responsibility for
maintenance upgrades. Include information regarding
legal and policy obligations to meet various goals such as
ongoing maintenance, reasonable access, and/or
consideration of upgrades to address future conditions.
Review of case law, statutes and case studies.
4.2.3 Level of Service: Legal memorandum for LOS $4,912.72 12/18/20
determinations that include legal and policy implications of
establishing LOS that go beyond the traditional notion of
road capacity for traveling vehicles. Includes
recommendations and pros/cons for various approaches.
2.5 Prioritization of Roadway Segments based on $51,819.12 11/30/20
Vulnerability Assessment:Technical Memorandum will
include a summary of the results and input from the
flexible scheme analysis, list of 300 roadway segments
recommended to move forward with adaptation
improvements, and prioritization schedule.
3.3 Surveying and Mapping: MicroStation (CAD) Right-of- $181,735.84 3/26/21
way files for the 300 roadway segments.
3.2 Environmental and Permitting:Technical $78,135.12 5/28/21
Memorandum will include a summary of the
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Monroe County Roadway Vulnerability Analysis and Capital Plan Delivery Schedule
Environmental analysis conducted based on the adaptation
improvements. The footprint as well as the anticipated
consequences of the adaptation improvements will be
evaluated against the desktop survey and field assessment
to develop a subset of roadways that have protected
resources or locations that could affect the permitting of
the proposed strategy. A list of anticipated permits for the
proposed improvements along the 300 roadway segments
will be provided. Environmental analysis and field
assessment information will be made available through
corresponding GIS layers.
3.1 Design:Technical Memorandum will include summary
of design decisions and overview analysis of the
recommended improvements for the 300 roadway $376,659.01 6/11/21
segments/locations recommended as a result from the
Prioritization of Roadway Segments. Concept Plans
including roadway typical sections and
roadway/stormwater plans will be included. Bridge
adaptation improvements will be provided with applicable
roadway segments.
3.4 Cost Estimates and Benefit-Cost Analysis:Technical
Memorandum will include summary of the BCA
methodology including data sources used, and the analysis $103,294.36 6/18/21
results obtained. Conceptual cost estimates for 300
roadway segments and consolidated BCA for a range of 20-
30 areas throughout the County will be provided.
4.2.4 Regulatory Issues: Policy memorandum on
regulatory requirements and challenges to permitting.
Review of potential rule criteria, statutory and/or Florida $1,999.81 6/21/21
Administrative Code or agency-guidelines to determine if
policy changes are required to avoid constraint of road
adaptation options or delay in road project
implementation.
4.2.5 Funding: Policy memorandum for funding structures.
Review of bonding, grants, and other capital planning $20,829.66 6/21/21
tools. A list of available grants will be provided and the
benefits for corresponding funding opportunities.
4.2.6 Implementation: Prepare draft Ordinance and/or
other policy implementation framework. Work with $4,855.34 6/21/21
County Attorney's Office to manage public perceptions and
expectations on future LOS that the County may provide.
Task 5—Public and Stakeholder Outreach Plan:The
consultant will prepare for and set up all public meetings,
prepare press releases for the County to issue, issue email $57,252.15 5/31/2
blasts, prepare and manage social media, prepare an
manage online survey tools, and documentation of
meeting minutes/comments. Additionally,the consultant
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Monroe County Roadway Vulnerability Analysis and Capital Plan Delivery Schedule
will prepare Power Point Presentations, Graphics
(Boards/images), handouts, and provide GIS support. Two
(2) persons at a minimum from the team are to attend
Public/Stakeholder outreach activities. A monthly report
will be prepared summarizing outreach activities, including
the number of stakeholders and members of the public
reached through email,the number attending the public
meetings, a copy of the outreach materials, and a list of
public comments received through any outreach method.
6.1 Develop Implementation Plan: Develop a regional,
comprehensive, and integrated roads adaptation plan
based on the results and guidance from previous tasks. $45,983.51 8/30/21
Determine schedule on when corresponding adaptation
improvements are required to be implemented.
6.2 Prepare Final Report and Final Presentation to
County: Final Report that includes Vulnerability Analysis
and road adaptation recommendations, GIS Data sets and $68,264.26 11/2/21
maps, Engineering Designs/Concept Plans, Policy and
regulatory requirements, Summary of Public/stakeholder
involvement engagement effort, and Implementation
Program. Final presentation to the County (BOCC) outlining
the implementation work plan recommendations and
lessons learned throughout the study process. Final
presentation is to include Visioning graphics and evaluation
Optional Services
Scope of Work(Deliverables) Amount(Not Date
to Exceed)
Task 5 OPTIONAL SERVICES:A separate monthly report
will be provided on the Optional Services activities
conducted. Optional services may include additional public
meetings, Briefings to commissioners, Senior Management $189,167.18 12/15/221
Meeting Presentations Commission Workshops, Outreach
Meetings with the public or stakeholder groups to be
identified, and additional coordination support with USACE
and FDOT D6 for studies and projects.
Other services as requested by the County related to the
Project which may be technical in nature.
Individual task orders shall be negotiated and executed for
each optional service requested by the County.
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