Item F06 F.6
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County �� � .�� y,4 ' �, "tr, BOARD OF COUNTY COMIVIISSIONERS
Mayor Heather Carruthers,District 3
�1 `_ll Ma or Pro Tem Michelle Coldiron,District 2
The Florida.Keys ��� �`� � Craig Cates,District 1
David Rice,District 4
w � Sylvia J.Murphy,District 5
County Commission Meeting
November 17, 2020
Agenda Item Number: F.6
Agenda Item Summary #7517
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Approval to negotiate contracts with the top seven (7) highest
ranked firms for Continuing Engineering & Surveying Services.
ITEM BACKGROUND: Project Management requires engineering and surveying services for
various County projects on an on-going basis. The current seven continuing services contracts
expired on October 21, 2020. On October 7, 2020, the County received twenty-five (25)responses to
the Request for Qualifications (RFQ) for these professional services. On November 10, 2020, a
selection committee met at a publicly noticed meeting and ranked the respondents. If successful
negotiations cannot be reached with any of the top seven ranked respondents, approval to negotiate
with the next highest ranked respondent until successful negotiations are completed resulting in
contracts with no fewer than seven (7) firms.
PREVIOUS RELEVANT BOCC ACTION:
7/15/20 — BOCC gave approval to advertise an RFQ for Continuing Engineering & Surveying
Services.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval to negotiate contracts
DOCUMENTATION:
Bid Tab_10.7.20
2020-11-02 memo
FINANCIAL IMPACT:
Effective Date: n/a
Expiration Date: n/a
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F.6
Total Dollar Value of Contract: n/a
Total Cost to County: n/a
Current Year Portion: n/a
Budgeted: n/a
Source of Funds: n/a
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: n/a
Additional Details:
N/A
REVIEWED BY:
Cary Knight Completed 11/02/2020 9:14 AM
Kevin Wilson Completed 11/02/2020 10:53 AM
Joseph DiNovo Completed 11/02/2020 10:59 AM
Purchasing Completed 11/02/2020 1:07 PM
Budget and Finance Completed 11/02/2020 1:11 PM
Maria Slavik Completed 11/02/2020 1:29 PM
Liz Yongue Completed 11/02/2020 5:14 PM
Board of County Commissioners Pending 11/17/2020 9:00 AM
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/� `°ham BOARD OF COUNTY COMMISSIONERS
C o u n y of M o n r o a � � ���iz'y, Mayor Heather Carruthers,District 3
Mayor Pro Tem Michelle Coldiron,District 2
The Florida Keys t
Craig Cates,District 1
I David Rice,District 4
". . Sylvia J.Murphy,District 5
MEMORANDUM
N
DATE: 2 November 2020
TO: BOCC, Administrator
FROM: Kevin G. Wilson, P.E.
SUBJECT: List of Recommended Firms for Negotiations
The selection committee will meet on the morning of 10 November 2020. The list of not less 06
than seven (7) firms with whom staff recommends entering a contract will be finalized and
added as backup on the revised agenda to be published late on 10 November 2020.
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